City Manager Review: SW
Council Agenda Item No.: 1
CITY OF BUELLTON
CITY COUNCIL MEETING MINUTES
Regular Meeting of November 9, 2023
City Council Chambers, 140 West Highway 246
Buellton, California
CALL TO ORDER
Mayor King called the meeting to order at 6:00 p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present: Council Members Hudson Hornick, David Silva, Vice Mayor John Sanchez (Via Zoom), and Mayor Dave King
Absent: Council Member Elysia Lewis
Staff: City Manager Scott Wolfe, City Attorney Greg Murphy, Public Works Director Rose Hess, Finance Director Shannel Zamora, Planning Director Andrea Keefer, and City Clerk Linda Reid
REORDERING OF AGENDA
None
PUBLIC COMMENTS
Cristina Carreno, Buellton, introduced herself as the President of Ranch Club Mobile Estates and spoke about traffic enforcement in Buellton.
A.J. Tarman, Buellton, requested traffic enforcement along Highway 246 to slow vehicle speeds through Buellton.
CONSENT CALENDAR
Council Member Silva recused himself from Consent Calendar Item 4 due to the proximity of his residence to the project location listed in Resolution No. 23-21.
1. Minutes of October 26, 2023 Regular City Council Meeting City Council Meeting Minutes Page 2 November 9, 2023
2. List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year 2023/2024
3. Financial Report for First Quarter Ending September 30, 2023 MOTION:
Motion by Vice Mayor Sanchez, seconded by Council Member Silva, approving Consent Calendar Items 1-3 as listed.
VOTE:
Motion passed by a roll call vote of 4-0.
Council Member Hornick – Yes
Council Member Silva – Yes
Vice Mayor Sanchez – Yes
Mayor King – Yes
4. Resolution No. 23-21 – “A Resolution of the City Council of the City of Buellton, California, Regarding Addition of Red Curb at Vineyard Village Townhomes Emergency Access Driveway on North McMurray Road”
MOTION:
Motion by Council Member Hornick, seconded by Mayor King, approving Consent Calendar Item 4 as listed.
VOTE:
Motion passed by a roll call vote of 3-0.
Council Member Hornick – Yes
Vice Mayor Sanchez – Yes
Mayor King – Yes
PRESENTATIONS
None
PUBLIC HEARINGS
None
COUNCIL MEMBER COMMENTS/ITEMS
Council Member Hornick requested that staff review the City’s sign ordinance and determine whether it needs to be updated.
Vice Mayor Sanchez thanked Kathy Vreeland and the Buellton Chamber of Commerce for hosting a ribbon cutting event at Rock 12 Distillery on November 3.
City Council Meeting Minutes Page 3 November 9, 2023
WRITTEN COMMUNICATIONS
None
COMMITTEE REPORTS
Mayor King announced that he attended the Santa Ynez
Valley Community Aquatics Foundation meeting and provided an oral report for the record.
BUSINESS ITEMS
5. Discussion of Enchanted Garden Holiday Lights Festival and Cowboy Christmas Events
RECOMMENDATION:
That the City Council consider allowing deviations from adopted policy pertaining to size and frequency limits of events in River View Park, in order to allow both the Enchanted Garden and Cowboy Christmas events for 2023 and authorize the City Manager to review and approve future applications for both events.
STAFF REPORT:
Planning Director Keefer presented the staff report.
SPEAKERS/DISCUSSION:
The City Council discussed potential parking issues surrounding River View Park.
Andres Nuño, with En Fuego Events discussed the Enchanted Garden Holiday Lights Festival and thanked the Council for their support.
Bob Sweeney, representing SYV Horseback Rides spoke about the “Cowboy Christmas” event and thanked the Council for their support.
DOCUMENTS:
Staff report with attachments as listed in the staff report.
MOTION:
Motion by Council Member Silva, seconded by Council Member Hornick authorizing both the Enchanted Garden Holiday Lights Festival and Cowboy Christmas events to occur in 2023 and allowing the City Manager to review and approve future applications for both events.
City Council Meeting Minutes Page 4 November 9, 2023
VOTE:
Motion passed by a roll call vote of 4-0.
Council Member Hornick - Yes
Council Member Sanchez – Yes
Council Member Silva – Yes
Mayor King – Yes
6. Consideration of a Request for Funds to Purchase Decorations for Winter Fest RECOMMENDATION:
That the City Council consider authorizing the expenditure of General Fund monies in an amount not to exceed $5,000 for the purpose of purchasing commercial-grade decorations for the annual Winterfest event.
STAFF REPORT:
City Manager Wolfe presented the staff report.
SPEAKERS/DISCUSSION:
The City Council discussed the potential of displaying a live Christmas tree in Buellton.
Kathy Vreeland, Executive Director of the Buellton Chamber of Commerce and Visitors Bureau thanked the Council for their support of decorations for Winter Fest.
MOTION:
Motion by Council Member Silva, seconded by Vice Mayor Sanchez, authorizing General Fund monies in an amount not to exceed $5,000 for the purpose of purchasing commercialgrade decorations for the annual Winterfest event and requesting staff to prepare the necessary budget amendment to accommodate this expenditure.
VOTE:
Motion passed by a roll call vote of 3-1, with Council Member Hornick voting no.
Council Member Hornick – No
Council Member Sanchez – Yes
Council Member Silva – Yes
Mayor King – Yes
7. SYV Horseback Rides – Proposal to Modify License Agreement for Proposed Expansion of Use
RECOMMENDATION:
That the City Council consider use expansion for SYV Horseback Ride facility.
STAFF REPORT:
Planning Director Keefer presented the staff report.
City Council Meeting Minutes Page 5 November 9, 2023
SPEAKERS/DISCUSSION:
The City Council discussed the following issues:
• License agreement process
• How best to use the subject property in the future
• Various concerns surrounding the proposed use expansion Bob Sweeney, representing SYV Horseback Rides spoke about the expanded uses at SYV Horseback Ride facility and thanked the Council for their support.
DOCUMENTS:
Staff report with attachments as listed in the staff report.
MOTION:
Motion by Council Member Silva, seconded by Council Member Hornick approving the proposed changes in operation for SYV Horseback Ride facility and authorizing an application to be filed with the Planning Commission to amend the Conditional Use Permit.
VOTE:
Motion passed by a roll call vote of 4-0.
Council Member Hornick - Yes
Council Member Sanchez – Yes
Council Member Silva – Yes
Mayor King – Yes
8. McMurray Road/Highway 246 Improvement Project
RECOMMENDATION:
That the City Council consider upholding the bid protest filed by Taylor Jane Construction, reject the RDZ bid, and award the McMurray Road/Highway 246 Improvement Project construction contract to Taylor Jane Construction in the amount of $1,020,241.00, plus a contingency amount of 10% ($102,024.10), total contract amount of $1,122,265.10, and approve a budget adjustment of $922,265.10 to Project 092-307.
STAFF REPORT:
Public Works Director Hess presented the staff report.
SPEAKERS/DISCUSSION:
Pedro Rodriguez, Owner of Rdz Contractors, Inc., discussed his bid appeal, distributed handouts for the record, and answered questions from the Council regarding the project.
City Attorney Murphy explained the bid appeal process, the confusion surrounding the project’s bid, and the recommended path going forward, including rebidding the project.
MOTION:
Motion by Council Member Silva, seconded by Council Member Hornick directing staff to rebid the McMurray Road/Highway 246 Improvement Project.
City Council Meeting Minutes Page 6 November 9, 2023
VOTE:
Motion passed by a roll call vote of 4-0.
Council Member Hornick - Yes
Council Member Sanchez – Yes
Council Member Silva – Yes
Mayor King – Yes
9. Establishment of City Council Priorities for 2024
The City Council agreed by consensus to move Item 9 to the December 14, 2023 agenda.
10. Consideration of Investigating Extended Library Hours RECOMMENDATION:
That the City Council consider expanded Library hours and direct staff accordingly.
STAFF REPORT:
City Manager Wolfe presented the staff report.
SPEAKERS/DISCUSSION:
The City Council discussed conducting a study to expand Library hours and possibly incorporating “Friends of the Library” volunteers to assist at the Library.
DIRECTION:
The City Council agreed by consensus to conduct a study to determine whether Library hours should be expanded and the potential of adding volunteers to assist at the Library.
CITY MANAGER’S REPORT
City Manager Wolfe provided an informational report for the record.
ADJOURNMENT
Mayor King adjourned the regular meeting at 8:02 p.m. The next regular meeting of the City Council will be held on Thursday, December 14, 2023 at 6:00 p.m. __________________________
Dave King
Mayor
ATTEST:
_____________________________
Linda Reid
City Clerk