CITY OF BUELLTON
CITY COUNCIL AGENDA
Regular Meeting of January 11, 2024– 6:00 p.m.
City Council Chambers, 140 West Highway 246
Buellton, California
Council meetings will be conducted in person and the public is welcome to attend.
Written comments will not be read aloud but can be sent to the City Council via email at [email protected] (please reference agenda item number/subject matter, and include your name and address). The public can observe Council meetings via City TV Live Stream at:
http://www.cityofbuellton.com/government/cityTV.php
Members of the public can observe and address the meeting electronically by clicking here.
CALL TO ORDER
Mayor Dave King
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Members, Hudson Hornick, Elysia Lewis, John Sanchez, Vice Mayor David Silva, and Mayor Dave King
REORDERING OF AGENDA
PUBLIC COMMENTS Speaker Slip to be completed and turned in to the City Clerk prior to commencement of meeting. Any person may address the Council on any subject pertaining to City business, including all items on the agenda not listed as a Public Hearing, including the Consent Agenda and Closed Session. Limited to three (3) minutes per speaker. By law, no action may be taken at this meeting on matters raised during Public Comments not included on this agenda. Public Speakers using a translator are allotted a total of six (6) minutes to speak, unless simultaneous translation equipment is used.
CONSENT CALENDAR (ACTION)
The following items are considered routine and non-controversial and are scheduled for consideration as a group. Any Council Member, the City Attorney, or the City Manager may request that an item be withdrawn from the Consent Agenda to allow for full discussion. Members of the Public may speak on Consent Agenda items during the Public Comment period.
1. Minutes of December 14, 2023 Regular City Council Meeting
City Council Meeting Agenda Page 2 January 11, 2024
2. List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year 2023/2024
3. Monthly Treasurer’s Report – November 30, 2023
(Staff Contact: Finance Director Shannel Zamora)
PRESENTATIONS
4. Proclamation Recognizing Human Trafficking Awareness Month
5. Proclamation Recognizing Buellton Resident Sam Schmitt for his Lifesaving Efforts
PUBLIC HEARINGS
COUNCIL MEMBER COMMENTS/ITEMS
WRITTEN COMMUNICATIONS
Written communications are included in the agenda packets. Any Council Member, the City Manager or City Attorney may request that a written communication be read into the record.
COMMITTEE REPORTS This Agenda listing is the opportunity for Council Members to give verbal Committee Reports on any meetings recently held for which the Council Members are the City representatives thereto.
BUSINESS ITEMS (POSSIBLE ACTION)
6. Identification of 2024 Recognitions and Cultural Heritage Observances (Staff Contact: City Manager Scott Wolfe)
7. Authorization of the Use of Instagram for City Social Media Posting (Staff Contact: City Manager Scott Wolfe)
CITY MANAGER’S REPORT
CLOSED SESSION ITEMS (POSSIBLE ACTION)
8. Closed Session - California Government Code Section 54957 regarding:
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager
ADJOURNMENT
The next meeting of the City Council will be held on Thursday, January 25, 2024 at 6:00 p.m.
City Manager Review: SW
Council Agenda Item No.: 1
CITY OF BUELLTON
CITY COUNCIL MEETING MINUTES
Regular Meeting of December 14, 2023
City Council Chambers, 140 West Highway 246
Buellton, California
CALL TO ORDER
Mayor King called the meeting to order at 6:00 p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present: Council Members Hudson Hornick, Elysia Lewis, David Silva, Vice Mayor John Sanchez, and Mayor Dave King
Staff: City Manager Scott Wolfe, City Attorney Greg Murphy, Public Works Director Rose Hess, Finance Director Shannel Zamora (Via Zoom), Planning Director Andrea Keefer, and City Clerk Linda Reid
REORDERING OF AGENDA
None
PUBLIC COMMENTS
John Dorwin, Buellton, discussed the California Endangered Species Act (CESA) and its impact along Zaca Creek during flooding events and requested staff look into this issue and determine compliance mitigation.
Nancy Dorwin, Buellton, discussed the Rancho de Maria Homeowners Association’s (HOA) objection to recording of documents along the HOA’s easement and provided a handout for the record.
CONSENT CALENDAR
1. Minutes of November 9, 2023 Regular City Council Meeting
2. List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year 2023/2024
City Council Meeting Minutes Page 2 December 14, 2023
3. Year 2024 Proposed Calendar of City Council Meetings
4. Monthly Treasurer’s Report – October 31, 2023
5. Consideration of MOU for CDBG Implementation with Santa Ynez Valley Community Outreach
6. Resolution No. 23-22 - “A Resolution of the City Council of the City of Buellton, California, Authorizing Submittal of Individual Grant Applications for All Grant Programs for Which the City of Buellton is Eligible”
7. Filing of an Amended Claim with the Santa Barbara County Association of Governments (SBCAG) for Revised Allocation of Transportation Development Act Funds (TDA) and for State Transit Assistance (STA) Fund 2022-23 Apportionments for Fiscal Year 2022-23
8. Resolution No. 23-24 –“A Resolution of the City Council of the City of Buellton, California, In Support of Allan Hancock College Offering a Bachelor’s Degree” MOTION:
Motion by Vice Mayor Sanchez, seconded by Council Member Silva, approving Consent Calendar Items 1-8 as listed.
VOTE:
Motion passed by a roll call vote of 5-0.
Council Member Hornick – Yes
Council Member Lewis – Yes
Council Member Silva – Yes
Vice Mayor Sanchez – Yes
Mayor King – Yes
PRESENTATIONS
None
PUBLIC HEARINGS
9. Resolution No. 23-23 – “A Resolution of the City Council of the City of Buellton, California, Denying the Appeal and Upholding the Planning Commission Approval of Conditional Use Permit (21-CUP-02) and Sign Ordinance Exemption (22-EXP-01) for a New Drive-Through Restaurant (In-N-Out Burger) Use on the Property Located at 515 McMurray Road (APN 137-170-046)” OR
City Council Meeting Minutes Page 3 December 14, 2023
Resolution No. 23-23 – “A Resolution of the City Council of the City of Buellton, California, Approving the Appeal and Overturning the Planning Commission Approval of Conditional Use Permit (21-CUP-02) and Sign Ordinance Exemption (22-EXP-01) for a New Drive-Through Restaurant (In-N-Out Burger) Use on the Property Located at 515 McMurray Road (APN 137-170-046)” Council Member Silva recused himself from Item 9 due to the proximity of his home to the proposed project location and left the dais at 6:10 p.m.
RECOMMENDATION:
That the City Council consider either approval or denial of Appeal as referenced in Resolution No. 23-23.
STAFF REPORT:
Planning Director Keefer presented the staff report.
SPEAKERS/DISCUSSION:
Correspondence supporting the Appeal and in opposition to the proposed project was received and made part of the record from the following individuals:
• Jon Mead
• Tracey Morris
• Laura Benard
• Lindsey Smith
• Erica Huls
• Shelly Peet
• Kelly Miller
• Brian Johnson
Dick Pool, Traffic Engineer discussed the potential traffic impacts from the proposed project.
City Attorney Murphy provided procedural comments for the Council to consider while making a decision regarding the proposed project.
Lt. Mark Valencia spoke about arrest reports involving neighboring cities’ In-N-Out Burger restaurants.
Deputy Farmer discussed how the proposed project will adversely affect traffic.
CHP Commander Bronson discussed the potential traffic impact of the proposed project.
John Olejnik, Transportation Planning Chief, Caltrans District 5, discussed the potential traffic impacts from the proposed project, answered questions from the Council and provided correspondence for the record, dated: April 16, 2021, September 13, 2023, and December 11, 2023.
City Council Meeting Minutes Page 4 December 14, 2023
Mayor King opened the public hearing at 6:15 p.m.
Carla Mead, Appellant, spoke in support of the Appeal and in opposition to the proposed project and provided a presentation for the record.
Mayor King announced that he met with Jim Lockington from In-N-Out Burger, prior to the Council meeting and reviewed the proposed project plans.
Jim Lockington, representing the Applicant, In-N-Out Burger, spoke in support of the project and provided a presentation for the record.
The following speakers spoke in support of the Appeal and in opposition to the proposed project:
• A.J. Tarman, Buellton
• Vera Vaughan, Buellton
• Sandy Lincoln, Buellton
• Rose Deters, Buellton
• Jon Mead, Buellton
• Greg Jenkins, Buellton
• Lisa Krempasky, Buellton
The following individuals spoke in support of denying the Appeal and upholding the Planning Commission decision, approving the proposed project:
• Bob Gran, Jr., Lompoc
• Zandra Flores, Atascadero
• Tom Davidson
• Kathy Vreeland, Executive Director Buellton Chamber of Commerce and Visitors Bureau
• Jerret Gran, San Luis Obispo
Mayor King closed the public hearing at 8:46 p.m.
City Manager Wolfe provided additional factual information regarding the proposed project.
The City Council discussed the potential traffic impacts from the proposed project that will affect the entire Valley and how another business in this location could also cause traffic impacts.
DOCUMENTS:
Staff report with attachments as listed in the staff report.
City Council Meeting Minutes Page 5 December 14, 2023
MOTION:
Motion by Mayor King, seconded by Council Member Hornick, adopting Resolution No. 23-23 – “A Resolution of the City Council of the City of Buellton, California, Approving the Appeal and Overturning the Planning Commission Approval of Conditional Use Permit (21-CUP-02) and Sign Ordinance Exemption (22-EXP-01) for a New Drive-Through Restaurant (In-N-Out Burger) Use on the Property Located at 515 McMurray Road (APN 137-170-046)”
VOTE:
Motion passed by a roll call vote of 3-1, with Vice Mayor Sanchez voting no.
Council Member Hornick – Yes
Council Member Lewis – Yes
Vice Mayor Sanchez – No
Mayor King – Yes
Council Member Silva returned to the dais at 9:15 p.m. Council took a short break and returned to the dais at 9:23 p.m.
10. Ordinance 23-02 – “An Ordinance of the City Council of the City of Buellton, California, Adding Buellton Municipal Code Section 19.10.140 Providing for Certification for Review of Certain Discretionary Land Use Planning Proposals for Immediate City Council Consideration” (Introduction and First Reading) Mayor King requested that this item be continued to an uncertain future date.
MOTION:
Motion by Mayor King, seconded by Council Member Hornick, requested that Item 10 be continued to an uncertain future date.
VOTE:
Motion passed by a roll call vote of 5-0.
Council Member Hornick – Yes
Council Member Lewis – Yes
Council Member Silva - Yes
Vice Mayor Sanchez – Yes
Mayor King – Yes
COUNCIL MEMBER COMMENTS/ITEMS
Council Member Hornick requested that staff look into potential flooding areas in the City and ensure the City is ready for the rain season. Council Member Hornick requested that staff look into the California Endangered Species Act and how it conforms to the General Plan. Council Member Hornick requested an update on the “skinny 246” study.
City Council Meeting Minutes Page 6 December 14, 2023
Council Member Silva requested and the Council agreed by consensus to have staff look into purchasing new sound and audio equipment for the Council Chambers.
11. Appointment of Vice Mayor for 2024
Council Member Lewis nominated Council Member Silva as Vice Mayor for 2024.
MOTION:
Motion by Council Member Lewis, seconded by Mayor King nominating Council Member Silva as Vice Mayor for 2024.
VOTE:
Motion passed by a roll call vote of 5-0.
Council Member Hornick – Yes
Council Member Lewis – Yes
Council Member Sanchez – Yes
Council Member Silva - Yes
Mayor King– Yes
WRITTEN COMMUNICATIONS
None
COMMITTEE REPORTS
Council Member Sanchez announced that he attended the Santa Ynez Valley Aquatics Foundation meeting and provided an oral report for the record.
Vice Mayor Silva announced that he attended the Sustainable Groundwater Management meeting and provided an oral report for the record.
Mayor King announced that he attended the Caltrans public meeting identifying safety enhancements for the intersection of Highway 154 and Foxen Canyon Road and provided an oral report for the record.
Mayor King announced that he attended the Santa Barbara County Association of Governments (SBCAG) Board meeting and provided an oral report for the record.
City Council Meeting Minutes Page 7 December 14, 2023
BUSINESS ITEMS
12. Appointments to Boards, Commissions, and Committees A. Central Coast Water Authority (CCWA)
B. County Library Advisory Committee
C. Santa Barbara County Association of Governments (SBCAG) D. Air Pollution Control District (APCD)
E. California Joint Powers Insurance Authority (CJPIA)
F. League of California Cities (LOCC) – Voting Delegate G. Buellton Chamber of Commerce Board of Directors (Ex Officio Member) H. Multi-Jurisdictional Solid Waste Task Group
I. Economic Development Task Force
J. City/School District Joint Use Committee
K. Association of California Water Agencies/Joint Powers Insurance Authority L. Central Management Area Committee for the Sustainable Groundwater Management Act (SGMA)
M. Central Coast Community Energy (3CE) – (Policy Board/Operations Board)
N. Arts & Culture Committee
O. Joint Cities-County Affordable Housing Task Group
The City Council nominated the following Council Members to the following Boards, Commissions, and Committees for 2024:
A. Central Coast Water Authority (CCWA)
Council Member Sanchez
Vice Mayor Silva (Alternate)
B. County Library Advisory Committee
Council Member Lewis
Vice Mayor Silva (Alternate)
C. Santa Barbara County Association of Governments (SBCAG) Mayor King
Vice Mayor Silva (Alternate)
D. Air Pollution Control District (APCD)
Mayor King
Vice Mayor Silva (Alternate)
E. California Joint Powers Insurance Authority (CJPIA)
Council Member Lewis
Mayor King (Alternate)
City Council Meeting Minutes Page 8 December 14, 2023
F. League of California Cities (LOCC)
Mayor King (Voting Delegate-Annual Conference)
Vice Mayor Silva (Alternate Voting Delegate-Annual Conference) G. Chamber of Commerce Board of Directors (City Liaison Member) Council Member Sanchez
H. Multi-Jurisdictional Solid Waste Task Group
Council Member Hornick
Vice Mayor Silva
I. Economic Development Task Force
Council Member Hornick
Mayor King
J. City/School District Joint Use Committee
Council Member Lewis
K. Association of California Water Agencies/Joint Power Insurance Authority Council Member Hornick
L. Central Management Area Committee for the Sustainable Groundwater Management Act (SGMA)
Council Member Sanchez
Vice Mayor Silva (Alternate)
M. Central Coast Community Energy (3CE)
Vice Mayor Silva
N. Arts & Culture Committee
Council Member Sanchez
O. Joint Cities-County Affordable Housing Task Group
Vice Mayor Silva
DIRECTION:
The City Council agreed by consensus to appoint Council Members as listed above to the respective Boards, Commissions, and Committees for 2024.
City Council Meeting Minutes Page 9 December 14, 2023
13. Authorization to Create New Job Classification, Adopt Associated Job Description, and Salary Schedule
RECOMMENDATION:
That the City Council consider adding a new classification of Administrative Assistant, by adopting the job description and salary schedule, direct staff to begin recruitment for the new position, and that the Finance Director make the necessary budget amendment.
STAFF REPORT:
H.R. Director Reid presented the staff report.
DOCUMENTS:
Staff report with attachments as listed in the staff report.
MOTION:
Motion by Vice Mayor Silva, seconded by Council Member Lewis authorizing staff to add a new classification of Administrative Assistant, by adopting the job description and salary schedule, directing staff to begin recruitment for the new position, and directing the Finance Director to make the necessary budget amendment.
VOTE:
Motion passed by a roll call vote of 5-0.
Council Member Hornick – Yes
Council Member Lewis - Yes
Council Member Sanchez – Yes
Vice Mayor Silva – Yes
Mayor King – Yes
14. Award of Contract for the New Library/Event (202 Dairyland Renovation) Project RECOMMENDATION:
That the City Council consider awarding the New Library/Event (202 Dairyland Renovation) Project construction contract to Quincon, Inc. in the amount of $2,298,583.00 plus a contingency amount of 10% ($229,858.00) for a total contract amount of $2,528,441.00, approve a budget amendment of an additional $1,128,441.00 to Project 092-221, and authorize the execution of the contract with Quincon, Inc.
STAFF REPORT:
Public Works Director Hess presented the staff report.
SPEAKERS/DISCUSSION:
Holly Sierra, Buellton, thanked the Council for their support of the new Library and stated that it will become a “gem” in the City of Buellton when it’s completed.
City Council Meeting Minutes Page 10 December 14, 2023
The City Council discussed the following issues:
• Moving the Library to a temporary area while construction is in progress • Inflated construction costs
• Building a new Library rather than reconstructing the Willemsen house DOCUMENTS:
Staff report with attachments as listed in the staff report.
MOTION:
Motion by Vice Mayor Silva, seconded by Council Member Lewis awarding the New Library/Event (202 Dairyland Renovation) Project construction contract to Quincon, Inc. in the amount of $2,298,583.00 plus a contingency amount of 10% ($229,858.00) for a total contract amount of $2,528,441.00, approve a budget amendment of an additional $1,128,441.00 to Project 092-221, and authorize the execution of the contract with Quincon, Inc.
VOTE:
Motion passed by a roll call vote of 5-0.
Council Member Hornick – Yes
Council Member Lewis - Yes
Council Member Sanchez – Yes
Vice Mayor Silva – Yes
Mayor King – Yes
15. Joint Grant Management Agreement between the Santa Ynez Band of Mission Indians, the County of Santa Barbara, City of Solvang, and City of Buellton for a Joint Submission for the Caltrans 2024-25 Sustainable Transportation Planning Grant
RECOMMENDATION:
That the City Council authorize the City Manager to execute the Joint Grant Management Agreement, and authorize a $10,000 expenditure from the CIP Project #207 fund.
STAFF REPORT:
City Manager Wolfe presented the staff report.
DOCUMENTS:
Staff report with attachments as listed in the staff report.
MOTION:
Motion by Council Member Lewis, seconded by Mayor King authorizing the City Manager to execute the Joint Grant Management Agreement, and authorize a $10,000 expenditure from the CIP Project #207 fund.
City Council Meeting Minutes Page 11 December 14, 2023
VOTE:
Motion passed by a roll call vote of 4-1, with Council Member Hornick voting no.
Council Member Hornick – No
Council Member Lewis - Yes
Council Member Sanchez – Yes
Vice Mayor Silva – Yes
Mayor King – Yes
16. Establishment of City Council Priorities for 2024
RECOMMENDATION:
That the City Council discuss the priorities for 2024, make adjustments as needed, and direct staff to work on the list of priorities in 2024.
STAFF REPORT:
City Manager Wolfe presented the staff report.
SPEAKERS/DISCUSSION:
The City Council discussed the cost of installing a flag pole in front of City Hall or on the Avenue of Flags to fly special occasion flags and agendize discussion of a flag flying policy at a future meeting.
DOCUMENTS:
Staff report with attachments as listed in the staff report.
DIRECTION:
The City Council agreed by consensus to accept the list of City Council priorities for 2024.
CITY MANAGER’S REPORT
None
ADJOURNMENT
Mayor King adjourned the regular meeting at 10:18 p.m. The next regular meeting of the City Council will be held on Thursday, January 11, 2024 at 6:00 p.m. __________________________
Dave King
Mayor
ATTEST:
_____________________________
Linda Reid
City Clerk
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 2
To: The Honorable Mayor and City Council
From: Shannel Zamora, Finance Director
Meeting Date: January 11, 2024
Subject: List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year 2023/2024
______________________________________________________________________________
BACKGROUND
Staff is required to submit a check register to the City Council for approval every Council meeting for the most recently completed check register (Attachment 1).
The check register for the period 12/02/2023 through 12/29/2023 has been prepared in accordance to Government Code section 37202 and Buellton Municipal Code Section
3.08.070. The check register lists all vendor payments for the specified period above, along with claimant’s name, a brief description of the goods or service purchased, amount of demand, check number, check date and the account number(s) associated with each payment.
The total amount of checks and electronic fund transfers issued for the period of 12/02/2023 through 12/29/2023 was $1,131,301.94.
FISCAL IMPACT
Payments made to the various vendors were consistent with the approved City’s Budget for FY 2023/24. Cash is available for the payment disbursements of the above liabilities.
RECOMMENDATION
That the City Council review and accept the check register for the period 12/02/2023 through 12/29/2023.
ATTACHMENTS
Attachment 1 – Claims
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 3
To: The Honorable Mayor and City Council
From: Shannel Zamora, Finance Director
Meeting Date: January 11, 2024
Subject: Monthly Treasurer’s Report – November 30, 2023 ______________________________________________________________________________
BACKGROUND
California Government Code Section 53646(b)(3) provides mandatory investment reporting requirements for California public agencies. The attached Treasurer’s Report complies with the State’s reporting requirement.
On June 8, 2023, Council adopted the current Investment Policy per Resolution 23-13 which states the City Finance Director, as the investment officer, must submit monthly reports to City Council to demonstrate that sufficient cash flow liquidity is available to meet the succeeding month’s estimated expenditures.
This Treasurer’s Report is for November 30, 2023. Treasurer’s Reports are presented on a monthly basis.
FISCAL IMPACT
There is no fiscal impact; this report is intended to show the City Council the financial performance of the City’s investment portfolio of idle funds.
RECOMMENDATION
That the City Council receive and file the Treasurer’s Report for the month ending November 30, 2023.
ATTACHMENTS
Attachment 1 – Monthly Treasurer’s Report – November 30, 2023
[Type text]
A
City of Buellton
Monthly Treasurer’s Report
For the month ending in November 30, 2023
January 11, 2024
This report presents the City’s cash activity and investment portfolio as of November 30, 2023. The report includes:
1) Cash and investments at November 30, 2023 compared to the prior month;
2) A reconciliation of cash and investments to City ledger balances; 3) All investments managed by the City on its own behalf; 4) Beginning of year fund balance, revenues, expenditures and ending fund balance for each fund at November 30, 2023
The following schedule is a summary of the City’s cash and investments based on recorded value as of November 30, 2023 compared with the prior month.
October 31, 2023 November 30, 2023 $ Change
Cash - Pooled $ 6,698,237.65 $ 6,961,886.85 $ 263,649.20 Investments held by the City 17,159,451.74 17,191,915.58 $ 32,463.84 TOTAL CASH AND INVESTMENTS $ 23,857,689.39 $ 24,153,802.43 $ 296,113.04 Summary of activity for the Month and Future Liquidity: The majority of the difference in the recorded value for cash and investments held by the City from last month is mainly due to the receipt of September 2023 sales tax revenue, October 2023 transient occupancy tax, and property tax apportionments offset with the monthly Sheriff Service cost and construction cost for the Water Treatment Plant Reservoir No. 2 re-roofing project. The value of investments also changed due to interest earnings on the money market fund and Certificate of Deposits (CDs). The portfolio is sufficiently liquid to meet expected expenditures for the coming six months.
City of Buellton
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The following schedule is a reconciliation of Cash and Investments to City ledger:
13,774,591.87
3,443,939.53
(1,773,097.68)
8,113,351.95
(2,734,779.75)
159,263.24
37,279.25
649,906.11
3,698,126.53
15,917.28
941,229.83
775,274.37
336,655.48
-
-
16,144.42
-
27,453,802.43
6,945,391.01
5,386,321.34
16,495.84
2,840,154.69
8,965,439.55
Pooled Cash - Webster Bank Escrow - -
24,153,802.43
999-21000 Wages Payable - -
24,153,802.43
24,153,802.43
24,153,802.43
Per Statements: 11/30/2023
Mechanics General Checking 7,343,657.22
Mechanics Money Market 5,386,321.34
Mechanics FSA 16,495.84
Local Agengcy Investment Fund (LAIF) 8,965,439.55
Multi-Bank Securities Bank 2,840,154.69
Webster Bank - Escrow -
Total Cash Per Statement: 24,552,068.64
Claim on Cash vs Total (398,266.21)
Outstanding Items: (398,266.21)
Difference: (0.00)
Bank Reconciliation - November 2023
City of Buellton, CA
For the Period Ending 11/30/2023
11/1/2023
BALANCE
CURRENT
ACTIVITY
11/30/2023
BALANCE ACCOUNT # ACCOUNT NAME
006-10000 Claim on Pooled Cash (1,832,634.08) 59,536.40 020-10000 Claim On Pooled Cash 7,957,954.87 155,397.08
CLAIM ON CASH
001-10000 Claim On Pooled Cash 13,359,624.33 414,967.54 005-10000 Claim On Pooled Cash 3,456,105.01 (12,165.48) 024-10000 Claim On Pooled Cash 37,147.60 131.65
025-10000 Claim On Pooled Cash 637,704.49 12,201.62
021-10000 Claim on Pooled Cash (2,757,564.75) 22,785.00 023-10000 Claim On Pooled Cash 159,149.39 113.85
031-10000 Claim On Pooled Cash 903,091.25 38,138.58
032-10001 Claim On Pooled Cash 774,582.81 691.56
027-10000 Claim On Pooled Cash 3,700,742.82 (2,616.29)
029-10000 Claim On Pooled Cash 15,905.90 11.38
091-10000 Claim On Pooled Cash - -
092-10000 Claim On Pooled Cash 409,486.37 (393,341.95)
075-10000 Claim On Pooled Cash 336,393.38 262.10
090-10000 Claim On Pooled Cash - -
999-10002 Pooled Cash - Money Market 5,369,022.79 17,298.55 999-10003 Pooled Cash - FSA 15,634.45 861.39
TOTAL CLAIM ON CASH 27,157,689.39 296,113.04
CASH IN BANK
Cash in Bank
999-10001 Pooled Cash - General Checking 6,682,603.20 262,787.81 999-10006 -
TOTAL: Cash in Bank 23,857,689.39 296,113.04
-
999-10004 Pooled Cash - Brokerage 2,824,989.40 15,165.29 999-10005 Pooled Cash - LAIF 8,965,439.55
TOTAL DUE TO OTHER FUNDS 23,857,689.39 296,113.04
TOTAL: Cash in Bank 23,857,689.39 296,113.04
DUE TO OTHER FUNDS
999-27000 Due To Other Funds 23,857,689.39 296,113.04
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City of Buellton
Investment Summary
November 30, 2023
Currently, short-term excess cash is primarily invested in the Local Agency Investment Fund (LAIF) administered by the State Treasurer. This is a high quality investment available in terms of safety, liquidity, and yield. Due to fluctuations in the marketplace, the City may have some investments with a current market value that is greater or less than the recorded value. This difference has no effect on investment yield as the City intends to hold the securities to maturity. However, generally accepted accounting principles require that market gains and losses be reported as interest earnings or losses at year-end.
As of November 30, 2023
Percent of
Portfolio Yield
Maturity
Term Maturity Date Par Value Market Value
Local Agency Investment Fund - LAIF 52.70% 3.59% n/a n/a $ 8,965,439.55 $ 8,965,439.55 First Technology Bank Fed Cr Union 0.61% 3.60% 5 yrs. 12/26/2023 103,000.00 102,878.46 First Technology Bank Fed Cr Union 0.59% 3.35% 5 yrs. 2/6/2024 100,000.00 99,641.00 Comenity Cap Bank 0.94% 2.80% 5 yrs. 4/15/2024 160,000.00 158,459.20 Morgan Stanley Bank 0.59% 2.75% 5 yrs. 5/2/2024 100,000.00 98,877.00 Capital One Bank 0.59% 2.00% 5 yrs. 8/21/2024 100,000.00 97,505.00 Morgan Stanley Bank 0.59% 1.90% 5 yrs. 1/23/2025 100,000.00 96,005.00 State Bk India 1.18% 1.60% 5 yrs. 4/29/2025 200,000.00 189,626.00 Sallie Mae Bank 0.71% 0.80% 5 yrs. 7/1/2025 120,000.00 111,714.00 Third Fed Savings 1.44% 3.50% 5 yrs. 6/28/2027 245,000.00 231,076.65 Morgan Stanley Bank 0.61% 3.75% 5 yrs. 6/28/2027 104,000.00 98,914.40 Capital One National Association 1.43% 4.30% 5 yrs. 9/30/2027 242,514.04 235,457.56 Global Federal Credit Union 1.46% 4.60% 5 yrs 4/17/2028 249,000.00 241,856.19 United States Treasury Bill 6.02% 5.20% 6 mo. 12/21/2023 1,024,000.00 1,021,009.92 Multi-Securities Bank - Cash in Holding 57,134.31
Money Market (Held with Mechanics Bank) 30.56% 3.99% n/a 5,200,000.00 5,386,321.34 Total City Investments 100.00% $ 17,012,953.59 $ 17,191,915.58 Certificates of Deposits (Held with Multi-Securities Bank) U.S. Treasury Securities (Held with Multi-Securities Bank)
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The following is a fund balance schedule showing beginning fund balance at July 1, 2023 plus revenues minus expenditures for the period, resulting in ending fund balance at November 30, 2023. Fund balance includes total assets and liabilities of the City.
As required by Government Code Section 53646 (b) (3), the chief financial officer for the City declares that there is sufficient funds to meet all obligations for the next six months.
Shannel Zamora
Shannel Zamora
Finance Director
Total Expenses November 30, 2023
Balance
3,638,195.35 4,025,550.87 13,509,841.10
547,143.57 715,545.65 2,766,628.81
006 - Wastewater Capital 59,536.40 46,142.43 364,474.70 020 - Water Fund 1,267,349.78 1,184,059.82 8,174,659.25 021 - Water Capital 22,785.00 3,301.69 325,616.43
1,400.58 - 495,253.40
359.80 - 36,872.88
102,847.70 51,738.76 632,130.06
027 - Local Transportation Fund 4,693.81 8,333.30 366,446.87 029 - Transportation Planning 133.31 19,145.82 (122,023.77) 031 - Measure A 123,264.24 10,571.01 975,951.58
032 - American Relief Act Fund 6,843.51 267,172.33 (253,134.42) 075 - Trust & Agency Fund 2,487.59 - 14,321.34
090 - Long-Term Debt - - (4,107,720.67)
091 - General Fixed Assets - - 26,470,786.40
614,474.88
7,123,445.80 49,472,694.72
26,470,786.40
092 - Capital Improvement Proj Fund - 791,884.12 (177,409.24) 50,204,625.00 6,391,515.52
370,086.36
(103,011.26)
863,258.35
7,194.40
11,833.75
(4,107,720.67)
306,133.12
023 - Housing Fees 493,852.82
024 - Traffic Mitigation Fund 36,513.08
025 - Gas Tax Fund 581,021.12
001 - General Fund 13,897,196.62
005 - Sewer Fund 2,935,030.89
351,080.73
8,091,369.29
Fund Balance Report
City of Buellton, CA 11/30/2023
Fund July 1, 2023
Balance
Total Revenues
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 6
To: The Honorable Mayor and City Council
From: Scott Wolfe, City Manager
Date: January 11, 2024
Subject: Identification of 2024 Recognitions and Cultural Heritage Observances
______________________________________________________________________________
BACKGROUND
The City Council has the ability to grant official recognition to individuals, groups, and events through the public presentation of proclamations. Historically, the City Council policy was to present proclamations to various individuals and groups only upon direction, in advance, of the City Council. Over time, the practice has morphed to the point where a number of such proclamations are brought to the City Council each year because the City has a history of recognizing them. However, the City does not have a current, clear, policy on the matter.
At its meeting of September 14, 2023, the City Council determined that such observances should be identified annually by the City Council and direction given to staff for the coming year. In response to this determination, staff is returning to the City Council looking for such a decision and subsequent direction.
There are observances of many issues and topics celebrated each day which City Councils and other governing bodies memorialize with resolutions, proclamations, or other official means. These range from recognition of individuals’ achievements (such as the proclamation honoring Sam Schmitt on tonight’s agenda) to recognition of large commercial formats (such as National Drive-Through Day – July 24), and from issues which are quite serious (such as Child Abuse Prevention Month – April) to observances of the absurd (National Talk like a Pirate Day – September 19).
The City Clerk receives a number of requests each year for proclamations. Many of these are one-off recognition of significant events or achievements. However, some (such as Donate Life Month and Human Trafficking Prevention Month) are recurring requests for recognition annually.
City Recognitions and Observances Page 2 January 11, 2024 Additionally, there are a number of Cultural Heritage Observances which are nationally observed but have not historically been regularly recognized by the City. These include such observances as Black History Month, Hispanic Heritage Month, LGBTQIA+ Pride Month, Women’s History Month, and others.
With the variety of opportunities to issue official City recognition, establishing a one-sizefits-all policy that does not result in bureaucratic delays could be a challenge. Requiring the City Council to consider and approve all recognition opportunities on a case-by-case basis could prove costly in terms of staff time to prepare such requests, as well as time dedicated to such discussions at Council meetings. Similarly, the creation of a policy which requires that all proclamations for a given year be approved in January of each year would eliminate the ability to recognize special achievements or events which should be appropriately recognized in a timely manner, but are unknown at the time of the annual determination of observances and recognitions.
Instead, the City Council may wish to consider a “tiered” system for determining which observances to recognize, and the process by which those observances are vetted and approved. A potential approach might be to consider and approve observances in categories with the following processes:
Special Achievements or Events: These recognitions could be handled in the manner which they have been handled in recent years. The person/organization requesting recognition would request a proclamation from the City Clerk, who would prepare the proclamation for the Mayor’s signature and schedule it for presentation at an upcoming City Council meeting. Requests would be made by a local resident to recognize a special achievement (such as earning the Eagle Scout Award, or being granted a scholarship), or by a local non-profit organization to recognize a special achievement or special event in support of the organization.
Proclamations for Local Organizations/Businesses: These recognitions could be addressed in the same manner as the Special Achievements or Events (above) for local or regional non-profit charitable or community organizations (charities, service clubs, social service organizations, etc.) wishing recognitions for particular events or programs, or for observances in keeping with the function of the given organization (such as Donate Life Month as requested by the local representative of Donate Life California). Requests for recognition outside these criteria by non-profits, or any request by a commercial enterprise, would be placed on the agenda of an upcoming City Council meeting for discussion and approval with presentation at a subsequent meeting, if approved.
Cultural Heritage Observances: These types of observances could be identified by the City Council annually at a regular meeting in January (or December of the prior calendar year). Observances could be suggested by Council Members, and ratified by the Council as a body as part of the annual discussion.
City Recognitions and Observances Page 3 January 11, 2024 The foregoing is one possible approach to this issue which is presented in order to frame a discussion, rather than as a formal staff recommendation. The Council may choose to give staff very specific direction to implement, or may wish to give only broad directives, to which staff will respond with a detailed draft process at an upcoming meeting. However, this is a policy matter before the City Council. As such, the City Council may choose any approach which meets its desires and intent.
The City Council may also wish to identify those observances in 2024 which are to be approved pursuant to the Council’s direction on September 14, 2023. This is desirable as it will ensure that no observances are missed in the next few weeks, and can be done by the Council at this meeting even if there are other categories or “tiers” that may need some further discussion to define and/or establish processes.
RECOMMENDATION
That the City Council discuss this matter and direct staff as appropriate.
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 7
To: The Honorable Mayor and City Council
From: Scott Wolfe, City Manager
Meeting Date: January 11, 2024
Subject: Authorization of the Use of Instagram for City Social Media Posting ______________________________________________________________________________
BACKGROUND
The City Council, on December 14, 2023, adopted a list of City Council priorities intended to inform staff as to the City Council’s desired relative priorities of the various requests and directives given to staff. One of the priorities listed was the addition of Instagram to the City’s social media presence. The City only currently posts on Facebook, and while the Social Media Policy adopted on September 26, 2019 does not preclude the use of other platforms, the expectation of the City Council at the time that it was adopted was that the City’s social media presence would be limited to Facebook initially, with any additional platforms added only after approval by the Council.
The use of additional social media platforms has the potential to result in a variety of issues, the foremost of which are limited staff time and capability to keep the pages updated regularly, and the need to monitor and retain posts for Public Records Act purposes, as they are official City documents. As the Instagram platform is integrated into the Facebook platform, the staff time required to add Instagram to the City’s social media offerings is expected to be minimal. In most instances, a post on the City’s Facebook page can be automatically mirrored on the Instagram page. This also means that the maintenance and documentation of posts would not take much additional time.
No formal change to the Social Media Policy is required to make this change to include Instagram, which has the potential to increase the City’s social media reach, as it caters to a different demographic than Facebook. With the minimal additional staff time required to have a presence on Instagram, staff has no reservations about doing so.
FISCAL IMPACT
This item is not expected to have any impact on the City’s revenues or expenditures.
RECOMMENDATION
That the City Council discuss the matter and if deemed appropriate, direct staff to add Instagram to the social media platforms used by the City.