CITY OF BUELLTON
CITY COUNCIL AGENDA
Regular Meeting of February 8, 2024 – 6:00 p.m.
City Council Chambers, 140 West Highway 246
Buellton, California
Council meetings will be conducted in person and the public is welcome to attend.
Written comments will not be read aloud but can be sent to the City Council via email at [email protected] (please reference agenda item number/subject matter, and include your name and address). The public can observe Council meetings via City TV Live Stream at:
http://www.cityofbuellton.com/government/cityTV.php
Members of the public can observe and address the meeting electronically by clicking here.
CALL TO ORDER
Mayor Dave King
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Members, Hudson Hornick, Elysia Lewis, John Sanchez, Vice Mayor David Silva, and Mayor Dave King
REORDERING OF AGENDA
PUBLIC COMMENTS Speaker Slip to be completed and turned in to the City Clerk prior to commencement of meeting. Any person may address the Council on any subject pertaining to City business, including all items on the agenda not listed as a Public Hearing, including the Consent Agenda and Closed Session. Limited to three (3) minutes per speaker. By law, no action may be taken at this meeting on matters raised during Public Comments not included on this agenda. Public Speakers using a translator are allotted a total of six (6) minutes to speak, unless simultaneous translation equipment is used.
CONSENT CALENDAR (ACTION)
The following items are considered routine and non-controversial and are scheduled for consideration as a group. Any Council Member, the City Attorney, or the City Manager may request that an item be withdrawn from the Consent Agenda to allow for full discussion. Members of the Public may speak on Consent Agenda items during the Public Comment period.
1. Minutes of January 25, 2024 Regular City Council Meeting
2. List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year 2023/2024
City Council Meeting Agenda Page 2 February 8, 2024
3. Resolution No. 24-01 - “A Resolution of the City Council of the City of Buellton, California, Making Salary Adjustments for all Regular Full-Time Employees” (Staff Contact: City Manager Scott Wolfe)
PRESENTATIONS
PUBLIC HEARINGS
COUNCIL MEMBER COMMENTS/ITEMS
WRITTEN COMMUNICATIONS
Written communications are included in the agenda packets. Any Council Member, the City Manager, or City Attorney may request that a written communication be read into the record.
COMMITTEE REPORTS
This Agenda listing is the opportunity for Council Members to give verbal Committee Reports on any meetings recently held for which the Council Members are the City representatives thereto.
BUSINESS ITEMS (POSSIBLE ACTION)
4. Resolution No. 24-03 – “A Resolution of the City Council of the City of Buellton, California, Approving Application(s) for Specified Grant Funds from the Budget Act of 2023, 19.561(b)(24) City of Buellton Santa Ynez Regional Trail” (Staff Contact: Public Works Director Rose Hess)
CITY MANAGER’S REPORT
ADJOURNMENT
The next meeting of the City Council will be held on Thursday, February 22, 2024 at 6:00 p.m.
City Manager Review: SW
Council Agenda Item No.: 1
CITY OF BUELLTON
CITY COUNCIL MEETING MINUTES
Regular Meeting of January 25, 2024
City Council Chambers, 140 West Highway 246
Buellton, California
CALL TO ORDER
Mayor King called the meeting to order at 6:00 p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present: Council Members Hudson Hornick, Elysia Lewis, and John Sanchez, Vice Mayor David Silva and Mayor Dave King
Staff: City Manager Scott Wolfe, City Attorney Greg Murphy, Public Works Director Rose Hess, Finance Director Shannel Zamora, Planning Director Andrea Keefer (Via Zoom), and City Clerk Linda Reid
REORDERING OF AGENDA
None
PUBLIC COMMENTS
Nancy Dorwin, Buellton, provided a handout for the record and requested a meeting with City staff regarding the City Attorney’s response to the Rancho de Maria HOA’s objection and opposition to HUB/BUE-17 Final Map recordation and conditions of approval incorporating the HOA’s common area property, dated December 14, 2023.
Lt. Mark Valencia announced that the Santa Barbara County Sheriff’s Department will bring back the Motor Officer in Buellton on a part-time basis within the next few weeks.
CONSENT CALENDAR
1. Minutes of January 11, 2024 Regular City Council Meeting
2. List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year 2023/2024
City Council Meeting Minutes Page 2 January 25, 2024
3. Monthly Treasurer’s Report – December 31, 2023
4. Award of Bid for McMurray Road/Highway 246 Improvement Project
5. Award of Bid for the SYVCO CDBG – 140 Highway 246 TI Projects
6. Clarification of Council Appointment to GSA Committee MOTION:
Motion by Council Member Lewis, seconded by Vice Mayor Silva, approving Consent Calendar Items 1-6 as listed.
VOTE:
Motion passed by a roll call vote of 5-0.
Council Member Hornick – Yes as to Items 2-6, abstain as to Item 1.
Council Member Lewis – Yes
Council Member Sanchez - Yes
Vice Mayor Silva – Yes
Mayor King – Yes
PRESENTATIONS
7. Presentation of Gold Cards to Boys and Girls Club Recipients Michael Baker, representing the United Boys and Girls Clubs of Santa Barbara County thanked the Council for their support and recognition of the Gold Card recipients.
Mayor King presented Gold Cards and congratulated each of the Boys and Girls Club Recipients, representing their attendance at the Buellton Club Site for 105 or more days.
8. Proclamation Recognizing California Nature Art Museum (Formerly the Wildling Museum)
Mayor King read the proclamation recognizing California Nature Art Museum for their rebranding of the Museum and presented the proclamation to Stacey Otte-Demangate, Executive Director of the California Nature Art Museum. Ms. Otte-Demangate spoke about the Museum and invited everyone to visit the rebranded facility.
9. Proclamation Recognizing International Holocaust Remembrance Day Mayor King read the proclamation recognizing International Holocaust Remembrance Day and presented the proclamation to Susie Pierson, President of the Santa Ynez Valley Jewish Community. Ms. Pierson spoke about the importance of honoring Holocaust survivors and never forgetting the suffering that was endured.
City Council Meeting Minutes Page 3 January 25, 2024
PUBLIC HEARINGS
None
COUNCIL MEMBER COMMENTS/ITEMS
Council Member Hornick requested the status of the speed trailer on the Avenue of Flags.
Council Member Hornick thanked Mayor King for his efforts to get the motor officer back in Buellton.
Vice Mayor Silva thanked Council Member Lewis for bringing the Holocaust Remembrance Day proclamation forward. Vice Mayor Silva questioned staff regarding the status of purchasing the second speed trailer. Public Works Director Hess stated that staff is awaiting grant funding for the second speed trailer. Vice Mayor Silva stated there are overnight RV campers parking on Valley Vineyard Circle. City Manager Wolfe stated that staff will look into possible options to limit camping on the street.
WRITTEN COMMUNICATIONS
None
COMMITTEE REPORTS
Council Member Hornick announced that he attended a Green Team meeting and provided an oral report regarding the meeting.
Council Member Sanchez announced that he attended the Central Coast Water Authority (CCWA) Board meeting and provided an oral report regarding the meeting.
Council Member Sanchez and Mayor King announced that they attended the Santa Ynez Valley Community Aquatics Foundation meeting and provided an oral report regarding the meeting.
Vice Mayor Silva announced that he attended the Affordable Housing Task Force meeting and provided an oral report regarding the meeting.
Mayor King announced that he attended board meetings for Santa Barbara County Association of Governments (SBCAG) and Air Pollution Control District (APCD) and provided oral reports regarding the meetings.
Mayor King announced that he attended the Santa Barbara County Association of Governments (SBCAG) North County Sub-Regional Planning Committee meeting and provided an oral report for the record.
City Council Meeting Minutes Page 4 January 25, 2024
BUSINESS ITEMS
10. Consideration of Arts & Culture Project Applications:
A. Post Office Poppies Project
B. Buellton Art – Banners Project
RECOMMENDATION:
That the City Council consider funding for the Arts & Culture projects listed above.
STAFF REPORT:
City Manager Wolfe presented the staff report and introduced Recreation Coordinator Allison Firey, who will be taking over the Arts and Culture program for the City going forward.
SPEAKERS/DISCUSSION:
A. Post Office Poppies Project
Veronica Medina discussed the proposed Poppies project and answered questions from the Council.
The City Council discussed the following issues:
• Cost to add artwork to the entire east wall of the Buellton Post Office, which is estimated at $100,000
• Involving the community in the artwork fabrication process for those who are interested, which was supported by the artist
• That staff use social media to inform the community about the Poppies project, including the project’s progress
DOCUMENTS:
Staff report with attachments as listed in the staff report.
MOTION:
Motion by Council Member Lewis, seconded by Council Member Hornick, approving the amount of $22,060 to fund the Post Office Poppies Project.
VOTE:
Motion passed by a roll call vote of 5-0.
Council Member Hornick – Yes
Council Member Lewis – Yes
Council Member Sanchez - Yes
Vice Mayor Silva – Yes
Mayor King – Yes
City Council Meeting Minutes Page 5 January 25, 2024
SPEAKERS/DISCUSSION:
B. Buellton Art – Banners Project
Kristin Merz discussed the proposed Banners project and answered questions from the Council.
The City Council discussed the following issues:
• Inviting students to participate in the Banners project • Coordinate the project with Buellton Rec to make this an educational process • How to fund the Banner project on an annual basis, rather than continuing to use Arts & Culture funding each year
• Discussion of the different project options and associated costs DOCUMENTS:
Staff report with attachments as listed in the staff report.
MOTION:
Motion by Council Member Lewis, seconded by Council Member Sanchez, approving Option E (88 banners) as listed in the project application, which includes the installation of banners on Industrial Way, with a cost of $22,291 to fund the Buellton Art – Banners Project.
VOTE:
Motion passed by a roll call vote of 4-1, with Mayor King voting no.
Council Member Hornick – Yes
Council Member Lewis – Yes
Council Member Sanchez - Yes
Vice Mayor Silva – Yes
Mayor King - No
11. Identification of 2024 Recognitions and Cultural Heritage Observances RECOMMENDATION:
That the City Council discuss this matter and direct staff as appropriate.
STAFF REPORT:
City Manager Wolfe presented the staff report.
City Council Meeting Minutes Page 6 January 25, 2024
SPEAKERS/DISCUSSION/DIRECTION:
The City Council agreed by consensus to recognize the following observances in 2024, via proclamation as follows:
• January 9 - Law Enforcement Appreciation Day
• May 15 - Peace Officers Memorial Day
• May – National Military Appreciation Month
• June 19 - Juneteenth
• June – Pride Month
• July 26 – Americans with Disabilities Act Day
• September – National Hispanic Heritage Month
• November 29– National Native American Heritage Day
12. Consideration of Pre-emptive Adjustment of Staff Salary Ranges RECOMMENDATION:
That the City Council discuss the salary range adjustments for the department head and non-department head positions, and if deemed appropriate, direct the staff to return with a resolution reflecting this change.
STAFF REPORT:
City Manager Wolfe presented the staff report.
DOCUMENTS:
Staff report with attachments as listed in the staff report.
SPEAKERS/DISCUSSION:
The City Council discussed the proposed pre-emptive salary adjustments in order to attract and retain qualified employees going forward.
MOTION:
Motion by Mayor King, seconded by Council Member Hornick approving a one-step increase for all non-department head positions and approving a two-step increase for all department head positions effective immediately and that staff return to Council with a resolution documenting the salary adjustments.
VOTE:
Motion passed by a roll call vote of 5-0.
Council Member Hornick – Yes
Council Member Lewis – Yes
Council Member Sanchez - Yes
Vice Mayor Silva – Yes
Mayor King – Yes
CITY MANAGER’S REPORT
City Manager Wolfe provided an informational report for the record.
City Council Meeting Minutes Page 7 January 25, 2024
CLOSED SESSION ITEMS
13. Closed Session - California Government Code Section 54957 regarding:
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager
The City Council met in closed session to discuss Item 13. No reportable action was taken.
ADJOURNMENT
Mayor King adjourned the regular meeting at 9:05 p.m. The next regular meeting of the City Council will be held on Thursday, February 8, 2024 at 6:00 p.m. __________________________
Dave King
Mayor
ATTEST:
_____________________________
Linda Reid
City Clerk
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 2
To: The Honorable Mayor and City Council
From: Shannel Zamora, Finance Director
Meeting Date: February 8, 2024
Subject: List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year 2023/2024
______________________________________________________________________________
BACKGROUND
Staff is required to submit a check register to the City Council for approval every Council meeting for the most recently completed check register (Attachment 1).
The check register for the period 01/13/2024 through 01/26/2024 has been prepared in accordance to Government Code section 37202 and Buellton Municipal Code section
3.08.070. The check register lists all vendor payments for the specified period above, along with claimant’s name, a brief description of the goods or service purchased, amount of demand, check number, check date and the account number(s) associated with each payment.
The total amount of checks and electronic fund transfers issued for the period of 01/13/2024 through 01/26/2024 was $745,151.44.
FISCAL IMPACT
Payments made to the various vendors were consistent with the approved City’s Budget for FY 2023/24. Cash is available for the payment disbursements of the above liabilities.
RECOMMENDATION
That the City Council review and accept the check register for the period 01/13/2024 through 01/26/2024.
ATTACHMENTS
Attachment 1 – Claims
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 3
To: The Honorable Mayor and City Council
From: Scott Wolfe, City Manager
Meeting Date: February 8, 2024
Subject: Resolution No. 24-01 – “A Resolution of the City Council of the City of Buellton, California, Making Salary Adjustments for all Regular Full-Time Employees”
______________________________________________________________________________
BACKGROUND
At the City Council meeting of January 25, 2024, the City Council approved an immediate salary increase for all regular full-time employees as follows:
• Department Head positions will receive an increase of two salary steps • Other regular full-time employees will receive an increase of one salary step The new salaries are listed on the revised salary schedule attached to Resolution No. 24- 01 as Attachment 1.
FISCAL IMPACT
The Fiscal Impact of these changes to the adopted General Fund Budget are expected to be approximately $110,675 per year. The actual amount of a budget adjustment for the current fiscal year would depend upon the effective date of the change in salary ranges, but is estimated to be approximately $51,322. Of this, $36,798 will come from the General Fund, $7,262 will come from the Wastewater Fund, and $7,262 will come from the Water Fund.
RECOMMENDATION
That the City Council adopt Resolution No. 24-01 – “A Resolution of the City Council of the City of Buellton, California, Making Salary Adjustments for all Regular Full-Time Employees”
ATTACHMENTS
Resolution No. 24-01
RESOLUTION NO. 24-01
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF BUELLTON, CALIFORNIA, MAKING SALARY
ADJUSTMENTS FOR ALL REGULAR FULL-TIME
EMPLOYEES
WHEREAS, on January 25, 2024, the City Council approved immediate salary increases for all regular full-time employees. Four Department Head positions received a two-step increase and all other regular full-time employees received a one-step increase; and WHEREAS, the revised salaries for Department Heads are included in steps 1 through 5 after the prior step-one and step-two levels were deleted. Revised salaries for all other regular fulltime employees are included in steps 1 through 5, with the removal of the prior step-one level (Revised salary schedule is included as Attachment 1); and WHEREAS, newly hired staff will be paid according to the revised salary schedule.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Buellton does hereby resolve, determine, and order as follows:
SECTION 1. The City Council hereby finds that the above recitations are true and correct and, accordingly, are incorporated as a material part of this Resolution.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED and ADOPTED this 8th day of February, 2024.
_________________________________
Dave King
Mayor
ATTEST:
__________________________________
Linda Reid
City Clerk
Effective January 26, 2024
New Classification/Position in 2023-24
New Classification/Position in 2022-23
City of Buellton
Monthly Salary Ranges with 5.6% COLA and Step Increases Position Step 1 Step 2 Step 3 Step 4 Step 5
Maintenance & Utility FieldWorker I 4,945 5,192 5,452 5,725 6,012 Facilities Foreman/Utility Fieldworker 4,945 5,192 5,452 5,725 6,012 Administrative Assistant 4,945 5,192 5,452 5,725 6,012
Staff Assistant/Planning Technician 4,945 5,192 5,452 5,725 6,012 Recreation Coordinator 4,945 5,192 5,452 5,725 6,012
Recreation Center Coordinator 5,074 5,328 5,595 5,874 6,168 Accounting Technician (Tier II) 5,087 5,342 5,609 5,889 6,184 Journeyman Maintenance & Utility FieldWorker 5,180 5,439 5,711 5,997 6,297 (Assistant)/ Associate Planner 6,210 6,520 6,846 7,189 7,548 Revenue Specialist 6,365 6,683 7,018 7,368 7,737
Accounting Specialist 6,365 6,683 7,018 7,368 7,737
Facilities Supervisor/Utility Fieldworker 6,365 6,683 7,017 7,368 7,737 Lead Maintenance & Utility FieldWorker 6,697 7,031 7,382 7,752 8,140 Recreation Supervisor 6,696 7,031 7,382 7,752 8,140
Assistant/(Associate Planner) 7,321 7,706 8,112 8,539 8,966 Chief Plant Operator - WWTP 7,321 7,706 8,112 8,539 8,966 City Clerk/HR Director 9,820 10,311 10,827 11,368 12,533 Finance Director 9,820 10,311 10,827 11,368 12,533
Public Works Director 9,820 10,311 10,827 11,368 12,533 Planning Director 9,820 10,311 10,827 11,368 12,533
City Manager Contract: Monthly
City Manager (Scott Wolfe) 17,474
Part-Time Hourly Positions:
Part-Time Recreation Center Assistant $18.00-$20.00/Hour/DOE Summer Camp Counselor $18.00-$20.000/Hour/DOE
Part-Time Office Clerical Assistant $15.50-$18.00/Hour/DOE \\fileserver\Users\Finance Director\Accounting\Payroll\Salary Ranges\2023-24 COLA\Salary Schedule 2023-24 - with 7 step levels 1/26/2024
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 4
To: The Honorable Mayor and City Council
From: Rose Hess, Public Works Director
Meeting Date: February 8, 2024
Subject: Resolution No. 24-03 - “A Resolution of the City Council of the City of Buellton, California, Approving Application(s) for Specified Grant Funds from the Budget Act of 2023, 19.561(b)(24) City of Buellton Santa Ynez Regional Trail”
BACKGROUND
The City has been awarded grant funds of $425,000 designated for the City of Buellton Santa Ynez Regional Trail (River Trail). The grant funds will be managed through the California Department of Parks and Recreation, Office of Grans and Local Services. In order to move forward with the grant, the City must approve Resolution No. 24-03 which designates the City Manager or his designee to enter into a contract with the State of California to complete the project and comply with all applicable federal, state and local laws.
FISCAL IMPACT
Approval of this resolution authorizes the City Manager to enter into contract with the State to commence the Santa Ynez Regional Trail Project. The grant funds of $425,000 will be provided through a reimbursement process. The project is already identified in the FY 23/24 and FY 24/25 Adopted Budget as CIP 092-207.
RECOMMENDATION
That the Council consider approval of Resolution No. 24-03 – “A Resolution of the City Council of the City of Buellton, California, Approving Application(s) for Specified Grant Funds from the Budget Act of 2023, 19.561(b)(24) City of Buellton Santa Ynez Regional Trail”
ATTACHMENTS
Resolution No. 24-03
RESOLUTION NO. 24-03
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF BUELLTON, CALIFORNIA, APPROVING
APPLICATION(S) FOR SPECIFIED GRANT FUNDS FROM
THE BUDGET ACT OF 2023, 19.561(b)(24) CITY OF
BUELLTON SANTA YNEZ REGIONAL TRAIL
WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility by the Legislature of the State of California for the administration of a grant to the City of Buellton, setting up necessary procedures governing application(s); and WHEREAS, said procedures established by the State Department of Parks and Recreation require the applicant’s Governing Body to certify by resolution the approval of project application(s) before submission of said applications to the State; and WHEREAS, the applicant will enter into a contract with the State of California to complete project(s).
NOW, THEREFORE, THE CITY COUNCIL DOES RESOLVE, DECLARE, DETERMINE, AND REQUEST AS FOLLOWS:
SECTION 1. Approves the filing of project application(s) for specified grant project(s); and
SECTION 2. Certifies that said applicant has or will have available, prior to commencement of project work utilizing specified grant funds, sufficient funds, including those provided by this grant, to complete the project; and
SECTION 3. Certifies that the applicant has reviewed, understands, and agrees to the General Provisions contained in the contract shown in this Procedural Guide; and SECTION 4. Delegates the authority to the City Manager, or his designee to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the project scope(s); and
SECTION 5. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines.
PASSED, APPROVED and ADOPTED this 8th day of February, 2024. _____________________________
Dave King
Mayor
ATTEST:
________________________________
Linda Reid
City Clerk