Buellton City Council
May 9, 2024

CITY OF BUELLTON

CITY COUNCIL AGENDA
Regular Meeting of May 9, 2024 – 6:00 p.m.

City Council Chambers, 140 West Highway 246
Buellton, California
Council meetings will be conducted in person and the public is welcome to attend.

Written comments will not be read aloud but can be sent to the City Council via email at [email protected] (please reference agenda item number/subject matter, and include your name and address). The public can observe Council meetings via City TV Live Stream at:
http://www.cityofbuellton.com/government/cityTV.php
TELECONFERENCE MEETING LOCATION:

Vice Mayor David Silva will attend the above referenced regular City Council meeting via teleconference from the following location:
3000 South Las Vegas Boulevard, Las Vegas, NV 89109

CALL TO ORDER
Mayor Dave King

PLEDGE OF ALLEGIANCE

ROLL CALL
Council Members, Hudson Hornick, Elysia Lewis, John Sanchez, Vice Mayor David Silva, and Mayor Dave King

REORDERING OF AGENDA
PUBLIC COMMENTS Speaker Slip to be completed and turned in to the City Clerk prior to commencement of meeting. Any person may address the Council on any subject pertaining to City business, including all items on the agenda not listed as a Public Hearing, including the Consent Agenda and Closed Session. Limited to three (3) minutes per speaker. By law, no action may be taken at this meeting on matters raised during Public Comments not included on this agenda. Public Speakers using a translator are allotted a total of six (6) minutes to speak, unless simultaneous translation equipment is used.

CONSENT CALENDAR (ACTION)
The following items are considered routine and non-controversial and are scheduled for consideration as a group. Any Council Member, the City Attorney, or the City Manager may request that an item be withdrawn from the Consent Agenda to allow for full discussion. Members of the Public may speak on Consent Agenda items during the Public Comment period.

1. Minutes of April 29, 2024 Special City Council Meeting

City Council Meeting Agenda Page 2 May 9, 2024

2. Minutes of April 25, 2024 Regular City Council Meeting

3. List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year 2023/2024

4. Financial Report for the Third Quarter Ending March 31, 2024  (Staff Contact: Finance Director Shannel Zamora)

5. Resolution No. 24-10 - “A Resolution of the City Council of the City of Buellton, California, Adopting the Fiscal Year 2024/2025 List of Projects Funded by SB1: The Road Repair and Accountability Act of 2017”
 (Staff Contact: Public Works Director Rose Hess)

6. Resolution No. 24-11 – “A Resolution of the City Council of the City of Buellton, California, Modifying Red Curb on Locations on McMurray Road and Valley Vineyard Circle and Addition of Green Curb/2-Hour Parking on Locations on Valley Vineyard Circle”
 (Staff Contact: Public Works Director Rose Hess)

7. Request to Pause Lease Payments for AT&T
 (Staff Contact: Public Works Director Rose Hess)

PRESENTATIONS

8. Proclamation Recognizing Peace Officers Memorial Day, May 15, 2024 and National Police Week, May 12-18, 2024

9. Proclamation Recognizing National Military Appreciation Month

PUBLIC HEARINGS

COUNCIL MEMBER COMMENTS/ITEMS

WRITTEN COMMUNICATIONS
Written communications are included in the agenda packets. Any Council Member, the City Manager, or City Attorney may request that a written communication be read into the record.

COMMITTEE REPORTS
This Agenda listing is the opportunity for Council Members to give verbal Committee Reports on any meetings recently held for which the Council Members are the City representatives thereto.

City Council Meeting Agenda Page 3 May 9, 2024

BUSINESS ITEMS (POSSIBLE ACTION)

10. Urgency Ordinance No. 24-03 – “An Urgency Ordinance of the City Council of the City of Buellton, California, Amending Chapter 19.02.210 of the Buellton Municipal Code, Pertaining to Permit Requirements and Appropriate Zones for Emergency Shelters”
 (Staff Contact: Planning Director Andrea Keefer)

11. Discussion on Possible Ballot Initiative to Increase Transient Occupancy Tax  (Staff Contact: City Manager Scott Wolfe)

12. Consideration of Policy for Flying of Flags/Banners at City Facilities  (Staff Contact: City Manager Scott Wolfe)

13. Discussion Regarding Restriping of South Avenue of Flags  (Staff Contact: Public Works Director Rose Hess)

14. Resolution No. 24-12 - “A Resolution of the City Council of the City of Buellton, California, for the Purpose of Budget Amendments from Operational Changes related to Fiscal Year 2023-24 Budget through the Third Quarter Ending March 31, 2024”
 (Staff Contact: Finance Director Shannel Zamora)
CITY MANAGER’S REPORT

ADJOURNMENT
The next regular meeting of the City Council will be held on Thursday, May 23, 2024 at 6:00 p.m.

CITY OF BUELLTON

SPECIAL CITY COUNCIL MEETING MINUTES
Special Meeting of April 29, 2022
City Council Chambers, 140 West Highway 246
Buellton, California

CALL TO ORDER
Mayor King called the meeting to order at 6:00 p.m.

PLEDGE OF ALLEGIANCE

ROLL CALL

Present: Council Members Hudson Hornick, Elysia Lewis, John Sanchez, Vice Mayor David Silva and Mayor Dave King
Staff: City Manager Scott Wolfe, Finance Director Shannel Zamora, City Clerk Linda Reid, and Public Works Director Rose Hess

PUBLIC COMMENTS
None

BUSINESS ITEMS

1. Joint Powers Authority Amendment for SBCAG to Allow Coordination of Broadband Activities
Council Member Hornick recused himself from this item due to his employment with Santa Barbara County.

RECOMMENDATION:

That the City Council authorize the amendment to the Joint Powers Authority for Santa Barbara County Association of Governments to add the role of coordination of broadband activities.

STAFF REPORT:

City Manager Wolfe presented the staff report.

DOCUMENTS:

Staff report with attachments as listed in the staff report.

MOTION:

Motion by Vice Mayor Silva, seconded by Council Member Lewis approving the amendment to the Joint Powers Authority for Santa Barbara County Association of Governments to add the role of coordination of broadband activities.

VOTE:

Motion passed by a roll call vote of 4-0-1.

Council Member Hornick – Abstain
Council Member Lewis - Yes
Council Member Sanchez - Yes
Vice Mayor Silva – Yes
Mayor King – Yes

2. Re-Appointment of Ad Hoc Committee for Negotiation of Development Opportunity Reserve Agreements on Avenue of Flags
RECOMMENDATION:

That the City Council re-appoint the Mayor and Vice Mayor as an Ad Hoc Committee for the negotiation of any DOR program development agreements for projects within the Avenue of Flags Specific Plan Area.

STAFF REPORT:

City Manager Wolfe presented the staff report.

DOCUMENTS:

Staff report with attachments as listed in the staff report.

MOTION:

Motion by Council Member Sanchez, seconded by Council Member Lewis re-appointing the Mayor and Vice Mayor as an Ad Hoc Committee for the negotiation of any DOR program development agreements for projects within the Avenue of Flags Specific Plan Area.

VOTE:

Motion passed by a roll call vote of 5-0.

Council Member Hornick – Yes
Council Member Lewis - Yes
Council Member Sanchez - Yes
Vice Mayor Silva – Yes
Mayor King – Yes

3. Consideration of Funding Options for Meals on Wheels Program RECOMMENDATION:

That the City Council consider the request of Santa Ynez Valley Community Outreach (SYVCO) and, if appropriate, direct staff to take appropriate action.

STAFF REPORT:

City Manager Wolfe presented the staff report.

DOCUMENTS:

Staff report with attachments as listed in the staff report.

SPEAKERS/DISCUSSION:

Pam Gnekow, Executive Director of Santa Ynez Valley Community Outreach (SYVCO), discussed the Meals on Wheels Program and the need for additional funding. Ms. Gnekow provided the City Council with handouts, which were added to the record.

The City Council discussed the following issues:
• The City’s current budget reserves.
• Influx of people seeking meals.
• Forming an Ad Hoc Committee, including two Council Members to meet with Ms.

Gnekow every six months to discuss the Meals on Wheels program in order to maintain transparency and have some oversight over the funding. • Discussion of funding options for SYVCO.
• Provide emergency support funding for SYVCO to be evaluated annually by the Ad Hoc Committee to determine whether additional support is needed. • City to have first right of refusal to purchase the Senior Thrift Store property.

MOTION:

Motion by Council Member Lewis, seconded by Vice Mayor Silva approving emergency funding for the Meals on Wheels program, in the amount of $110,000, adding an Ad Hoc Committee, including two Council Members, to determine whether additional annual funding is needed for the Meals on Wheels program, and that the City receive first right of refusal if the Senior Thrift Store property is listed for sale.

VOTE:

Motion passed by a roll call vote of 5-0.

Council Member Hornick – Yes
Council Member Lewis - Yes
Council Member Sanchez - Yes
Vice Mayor Silva – Yes
Mayor King – Yes

ADJOURNMENT
Mayor King adjourned the Special Meeting at 7:11 p.m. The next regular meeting of the City Council will be held on Thursday, May 9, 2024 at 6:00 p.m. _________________________________
Dave King
Mayor
ATTEST:
_________________________________
Linda Reid
City Clerk

CITY OF BUELLTON

CITY COUNCIL MEETING MINUTES
Regular Meeting of April 25, 2024
City Council Chambers, 140 West Highway 246
Buellton, California

CALL TO ORDER
Mayor King called the meeting to order at 6:00 p.m.

PLEDGE OF ALLEGIANCE

ROLL CALL

Present: Council Members Hudson Hornick and John Sanchez, Vice Mayor David Silva, and Mayor King

Absent: Council Member Elysia Lewis
Staff: City Manager Scott Wolfe, City Attorney Greg Murphy, Public Works Director Rose Hess, Finance Director Shannel Zamora (Via Zoom), Planning Director Andrea Keefer, and City Clerk Linda Reid

REORDERING OF AGENDA
None

PUBLIC COMMENTS
Janice Tarman, Buellton, spoke on behalf of resident, John Dorwin and discussed the City’s Waste Water Treatment Plant’s impact on the endangered Southern Steelhead Trout.

A.J. Tarman, Buellton, spoke about traffic, public safety, and growth in the City.

CONSENT CALENDAR

1. Minutes of April 11, 2024 Regular City Council Meeting

2. List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year 2023/2024

3. Monthly Treasurer’s Report – March 31, 2024

4. Acceptance of Public Trail Easement and Offer to Dedicate Easement for Street and Road (Buellton Garden Apartments)

5. Award of Bid for Replacement Fleet Vehicles

6. Authorize Execution of Deed of Trust, Promissory Note, and Related Subordination Agreements for Cabrillo Economic Development (Village Senior Apartments) Project

7. Joint Grant Management Agreement between the Santa Ynez Band of Mission Indians, the County of Santa Barbara, City of Solvang, and City of Buellton for a Joint Submission for the Caltrans 2024-25 Active Transportation Program Cycle 7 Infrastructure Grant

8. Acceptance of Public Improvements and Termination and Release of Village Specific Plan Subdivision Agreement
Mayor King announced a requested change to the April 11, 2024 minutes on page 3, speaker John Dorwin requested his comments include a requested review by both state and federal protection agencies regarding the endangered Southern Steelhead Trout. Staff will make the requested change to the April 11, 2024 minutes.

MOTION:

Motion by Council Member Hornick, seconded by Council Member Sanchez, approving Consent Calendar Items 1-8 as listed.

VOTE:

Motion passed by a roll call vote of 4-0.

Council Member Hornick – Yes
Council Member Sanchez – Yes
Vice Mayor Silva – Yes
Mayor King – Yes as to items 2-8, abstain as to Item 1.

PRESENTATIONS
None

PUBLIC HEARINGS

9. Resolution No. 24-08 - “A Resolution of the City Council of the City of Buellton, California, Approving the Summary Vacation of Easement and Terminating the Offer of Dedication for Freeway Access Use on 175 McMurray Road (APN: 137-200- 096) and Finding Approval Categorically Exempt Under CEQA Guidelines Section 15305”
RECOMMENDATION:

That the City Council consider adoption of Resolution No. 24-08.

STAFF REPORT:

Public Works Director Hess presented the staff report.

SPEAKERS/DISCUSSION:

Mayor King opened the public hearing at 6:11 p.m. There being no public comment, Mayor King closed the Public Hearing at 6:12 p.m.

DOCUMENTS:

Staff report with attachments as listed in the staff report.

MOTION:

Motion by Council Member Sanchez, seconded by Vice Mayor Silva approving Resolution No. 24-08 – “A Resolution of the City Council of the City of Buellton, California, Approving the Summary Vacation of Easement and Terminating the Offer of Dedication for Freeway Access Use on 175 McMurray Road (APN: 137-200-096) and Finding Approval Categorically Exempt Under CEQA Guidelines Section 15305” VOTE:

Motion passed by a roll call vote of 4-0.

Council Member Hornick - Yes
Council Member Sanchez – Yes
Vice Mayor Silva – Yes
Mayor King – Yes

COUNCIL MEMBER COMMENTS/ITEMS
Council Member Hornick announced that he and Council Member Sanchez, Vice Mayor Silva, Mayor King, and City Manager Wolfe attended the City Leader’s Summit in Sacramento and provided an oral report for the record.

Vice Mayor Silva requested and the Council agreed by consensus to have staff look into presenting an ordinance to stop “pop-up” vendors in the City. Vice Mayor Silva also requested that staff look into a long term solution for truck parking in Buellton.

Council Member Sanchez stated that no waste water ever leaves the treatment plant so there is no concern with waste water adversely affecting the endangered Southern Steelhead Trout.

WRITTEN COMMUNICATIONS
None

COMMITTEE REPORTS
Council Member Sanchez announced that he attended the Central Coast Water Authority (CCWA) meeting and provided an oral report for the record.

Vice Mayor Silva announced that he attended the Affordable Housing Task Force meeting and provided an oral report regarding the meeting.

Mayor King announced that he and Council Member Sanchez attended the Santa Ynez Valley Community Aquatics Foundation meeting and provided an oral report regarding the meeting.

BUSINESS ITEMS

10. Consideration of Arts and Culture Project Application:
5th Annual Juneteenth SYV Celebration
RECOMMENDATION:

That the City Council consider approval of $9,750 to fund the Juneteenth Celebration.

STAFF REPORT:

Recreation Coordinator Firey presented the staff report.

SPEAKERS/DISCUSSION:

Vashti Wilson, spoke on behalf of the Juneteenth SYV Celebration and answered questions from the Council.

The City Council questioned whether children who cannot afford the entry fee to the event will be able to participate and Ms. Wilson said children who cannot afford a ticket to the event will be able to attend and the fee will be covered.

DOCUMENTS:

Staff report with attachments as listed in the staff report.

MOTION:

Motion by Vice Mayor Silva, seconded by Mayor King, approving $9,750 to fund the Juneteenth Celebration.

VOTE:

Motion passed by a roll call vote of 4-0.

Council Member Hornick – Yes
Council Member Sanchez - Yes
Vice Mayor Silva – Yes
Mayor King – Yes

11. Consideration of a New Contract with Metro Ventures Ltd. for Irma L. Tucker to Provide Professional Planning Services
RECOMMENDATION:

That the City Council authorize the City Manager to enter into a new contract for Contract Planning Services with Metro Ventures Ltd. beginning May 11, 2024 and ending on May 11, 2025 for a total contract amount not to exceed $31,200 of funds not reimbursed by developers or awarded grants, with a rate of $100 per hour.

STAFF REPORT:

Planning Director Keefer presented the staff report.

DOCUMENTS:

Staff report with attachments as listed in the staff report.

MOTION:

Motion by Vice Mayor Silva, seconded by Council Member Sanchez, authorizing the City Manager to enter into a new contract for Contract Planning Services with Metro Ventures Ltd. beginning May 11, 2024 and ending on May 11, 2025 for a total contract amount not to exceed $31,200 of funds not reimbursed by developers or awarded grants, with a rate of $100 per hour.

VOTE:

Motion passed by a roll call vote of 4-0.

Council Member Hornick - Yes
Council Member Sanchez - Yes
Vice Mayor Silva – Yes
Mayor King – Yes

12. Buellton Urban Growth Boundary (UGB) Initiative City Council Workshop RECOMMENDATION:

That the City Council consider the revised report, conduct the workshop, and provide staff with comments and direction regarding the UGB initiative, to include direction to bring the matter to the City Council for further consideration and possible action on May 23, 2024.

STAFF REPORT:

City Manager Wolfe presented the staff report.

SPEAKERS/DISCUSSION:

The City Council discussed how an extended UGB would work and how to move forward with a UGB initiative on the November ballot.

Theresa Reilly, representing We Watch Organization, discussed expanding the City’s boundary to the south and requested that the land to the south not be developed and be left as open-space or used for recreation, in order to protect the rural land to the south.

A.J. Tarman, Buellton, spoke about the UGB and that expanding the City’s boundary will create overcrowding and the City Council should not invite more growth.

Correspondence regarding this item was received, provided to Council, and made part of the record from the following individuals:
• Len Fleckenstein, Buellton
• Nancy Emerson, We Watch Organization
DOCUMENTS:

Staff report with attachments as listed in the staff report.

DIRECTION:

The City Council agreed by consensus to direct staff to bring the UGB Initiative resolution to the City Council on May 23, 2024, with edited boundary maps for consideration.

13. Discussion Regarding Potential Parking Restrictions on McMurray Road and Valley Vineyard Circle
Vice Mayor Silva recused himself from Item 13, due to the proximity of his residence to the item’s discussion and left the meeting at 7:53 p.m.

RECOMMENDATION:

That the City Council review and discuss the parking restriction options and provide staff with further direction.

STAFF REPORT:

Public Works Director Hess presented the staff report.

DOCUMENTS:

Staff report with attachments as listed in the staff report.

SPEAKERS/DISCUSSION:

The City Council discussed parking restrictions on McMurray Road and Valley Vineyard Circle and how to balance vehicle parking with safety/sight issues.

DIRECTION:

The City Council agreed by consensus to have staff return with a resolution that outlines parking restrictions at McMurray Road and Valley Vineyard Circle to include a red curb and signage along McMurray Road, adjacent to California Taco during the upcoming construction of McMurray Road; adding green curb, two-hour parking limit along frontage of Village Park and the Crossroads Commercial Center on Valley Vineyard Circle.

CITY MANAGER’S REPORT
City Manager Wolfe provided an informational report for the record.

ADJOURNMENT
Mayor King adjourned the regular meeting at 8:37 p.m. and announced the next meeting of the City Council will be a Special Meeting, scheduled for Monday, April 29, 2024 at 6:00 p.m.
__________________________
Dave King
Mayor
ATTEST:
_____________________________
Linda Reid
City Clerk

CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 3

To: The Honorable Mayor and City Council
From: Shannel Zamora, Finance Director
Meeting Date: May 9, 2024
Subject: List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year 2023/2024
______________________________________________________________________________

BACKGROUND
Staff is required to submit a check register to the City Council for approval every Council meeting for the most recently completed check register (Attachment 1).

The check register for the period 04/13/2024 through 04/26/2024 has been prepared in accordance to Government Code section 37202 and Buellton Municipal Code section

3.08.070. The check register lists all vendor payments for the specified period above, along with claimant’s name, a brief description of the goods or service purchased, amount of demand, check number, check date and the account number(s) associated with each payment.

The total amount of checks and electronic fund transfers issued for the period of 04/13/2024 through 04/26/2024 was $669,232.19.

FISCAL IMPACT
Payments made to the various vendors were consistent with the approved City’s Budget for FY 2023/24. Cash is available for the payment disbursements of the above liabilities.

RECOMMENDATION
That the City Council review and accept the check register for the period 04/13/2024 through 04/26/2024.

ATTACHMENTS
Attachment 1 – Claims

CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 4

To: The Honorable Mayor and City Council
From: Shannel Zamora, Finance Director
Meeting Date: May 9, 2024
Subject: Financial Report for the Third Quarter Ending March 31, 2024 ______________________________________________________________________________

BACKGROUND
Four times each year, City staff completes a comprehensive analysis of City finances, including projected fund balances, revenues to date, departmental budgets, expenditures, and encumbrances. This financial report focuses on the Third Quarter of FY 2023-24 and summarizes the quarter ended March 31, 2024 for the General Fund, Enterprise Funds and Capital Improvement Fund.

Attachment 1 provides an overview of the current economic outlook on the local, state and national levels; General Fund revenues, expenditures, projected fund balances; and activity in the Enterprise Funds. Though this information is not audited and does not contain all the usual periodic adjustments, accruals or disclosures, the information does provide a picture of the City’s activity and developing financial trends. Attachment 2 focuses on the status of the Capital Improvement Budget at the end of the quarter ended March 31, 2024.

FISCAL IMPACT
The Interim financial statement provides the community with an understanding of the financial activity of the City’s primary funds.

RECOMMENDATION
That the City Council receive and file the Third Quarter Financial Report.

ATTACHMENTS
Attachment 1 - Quarterly Financial Report for the period March 31, 2024 Attachment 2 - Quarterly Capital Improvement Project Report for the period ending March 31, 2024

Overview
The purpose of this financial report is to provide
financial information for the City of Buellton.

This report focuses on the third quarter of fiscal
year 2023-24 and covers the period July 1, 2023
through March 31, 2024. The report is
presented quarterly and concentrates on the
General Fund and Enterprise Funds. The
quarterly financial report presents the City’s
financial position, considers economic factors
and highlights trends based on the City’s budget
versus what actually occurred during the period.

A discussion of other economic factors provides
a means of comparing the local economy against
larger economic events that may affect the City
of Buellton. This quarterly financial report is a
valuable tool to the Council, staff and general
public.

U.S Economy
While job growth was neutral in March 2024, the
U.S. economy continues its resilience despite
higher interest rates, labor issues, and political
issues. According to a CNB report, investors are
nervous that a resilient economy could force the
Federal Reserve to keep interest rates high and
perhaps propose new rate hikes as inflation
remains high.

According to the Federal Reserve meeting in
December 2023, officials agreed to hold interest
rates in their ongoing fight against inflation.

They also agreed that policy should remain
restrictive until the Committee is confident that
inflation is moving down sustainably toward its
objective. The minutes indicate that
policymakers are divided over the need for
additional interest-rate hikes this year.

The Federal Reserve kept the target range for
the federal funds rate at a 22-year high of 5.25
percent to 5.5 percent following a 25 basis
points hike in July.

According to the Bureau of Economic Analysis
(BEA), the real domestic product (GDP)
increased at an annual rate of 1.6 percent in the
first quarter of 2024. The increase in this quarter
primarily reflected increases in consumer
spending, residential fixed investment,
nonresidential fixed investment, and state and
local government spending.

According to the BLS, the consumer price index
(CPI) for all items over the last 12 months as of
March 2024 was 3.5 percent, a 0.4 percent
increase from February. The shelter and gasoline
indexes were the largest contributors to the
monthly all items increase. The index for all
items less food and energy rose 0.4 percent,
including shelter, motor vehicle insurance,
medical care, apparel and personal care.

According to the Bureau of Labor Statistics (BLS),
the current unemployment rate increased
slightly to 3.8 percent as of March 2024.

Nonfarm payroll increased 303,000. Job gains
occurred in health care; government; and
construction. Employment in leisure and
hospitality increased in March and returned to
pre-pandemic February 2020 level.

State Economy
According to the Employment Development
Department (EDD), California’s unemployment
rate rose slightly to 5.3 percent, up .8 percent
over the year. The state added 28,300 nonfarm
payroll jobs. Seven of the eleven industry

CITY OF BUELLTON
Quarterly Financial Report
Third Quarter Ending March 31, 2024
FY 2023-24
Third Quarter
May 9, 2024

sectors gained jobs in March with Private
Education and Health Services (+13,600),
posting the largest month-over gain for the third
month in a row. Government (+6,400) increased
month over month. Professional and Business
Services (+5,100) and Construction (+4,600)
bounced back from prior losses. Manufacturing
(-5,300) posted the largest loss.

According to the BLS, CPI in California’s Los
Angeles area in March 2024, area prices
advanced 4.0 percent from a year ago,
influenced by higher prices for shelter. Food
prices rose 2.9 percent. Energy prices increased

3.3 percent, largely due to higher cost of
electricity (8.3 percent). CPI for all items less
food and energy increased 4.3 percent over the
year. Additional factors contributing to the
increase included other goods and services (5.0
percent), and shelter (5.6 percent).

Per California Association of Realtors, sales units
and inventory have both declined over the past
year with not enough new inventory backfilling
the sold units. Sales at more affordable price
points have slowed faster than higher price
points due to a lock-in effect. The statewide
median home price in March was $815,000, up

5.2 percent from the prior year.

City of Buellton Economy
The City’s General Fund ended the third quarter
of 2023-24 with about $13.77 Million in Cash
Balance. The City’s General Fund Reserve Policy
states the reserve level must be maintained at
35 percent of budgeted operating expenditures.

The current budgeted expenditures is about
$9.38 million which makes the target reserve
level approximately $3.28 million. Of the current
cash balance, about $10.49 million is available
for current and future capital improvement
projects. Current revenue is 49.83 percent of
budget projections while current expenditures
are at 48.57 percent of budget.

The City is heavily reliant on sales tax and
transient occupancy taxes (TOT) which continue
to show growth after the losses generated from
the COVID pandemic. The City’s hotel occupancy
rates have declined slightly but are relatively
stable. The growth in sales tax is mostly due to
the Auto Transportation and Fuel and Service
Station business industry categories.

The City has two Enterprise Funds: Water and
Sewer Funds. The goal of these funds is to
finance or recover the cost of providing services
to the public through user charges. These funds
are supported by charging for water and sewer
services.

The Wastewater Fund ended the third quarter
with a combined Fund Balance of about $3.21
Million and $1.42 Million in cash. Wastewater
operating revenue ended the third quarter at

76.82 percent while expenses were at 76.41
percent.

The Water and Water Capital Fund ended the
third quarter with a combined Fund Balance of
about $8.77 Million and $5.45 Million in cash.

Water Fund Operating revenues ended the third
quarter at 83.21 percent while operating
expenses were at 67.96 percent.

GENERAL FUND
General Fund Balance
Table 1 below shows that with 75 percent of the fiscal year complete, revenues are within projections at 49.83 percent while expenditures are within budget at 48.57 percent of appropriations. “Revenue versus budget” gaps are explained in the next section.

General Fund - Fund Balance Original Budget Current Budget Actual Percent Fund Balance at Start of Year $ 13,897,197 $ - $ 13,963,884 Revenues* 15,266,889 15,451,774 $ 7,699,555 49.83%
Expenditures* (13,276,550) (15,091,703) $ (7,329,464) 48.57% Est.Fund Balance at End of Quarter 15,887,536 - $ 14,333,975 Change in Fund Balance 1,990,339 360,071 $ 370,091
* Includes transfers for Capital Improvement Projects
Table 1: General Fund Balance
Table 2 below provides summary comparison information on revenues and expenditures through the quarter ending March 31, 2024 versus the prior year quarter ending March 31, 2023.

Q3 FY 2023-24 Q3 FY 2022-23
Increase
(Decrease) Percent
Revenues:

Taxes $ 6,417,854 $ 6,570,635 $ (152,781) -2.33%
Fees and Permits 12,883 15,860 $ -18.77% (2,977)
Fines and Penalties 5,714 6,285 $ -9.08% (571)
Charges for Current Services 130,764 158,794 $ (28,030) -17.65% Use of Monies and Properties 500,189 203,274 $ 296,916 146.07% Revenue from Other Agencies 500,486 467,217 $ 33,269 7.12% Other Revenue* 131,664 57,010 $ 130.95% 74,654
Total Revenue $ 7,699,555 $ 7,479,075 $ 220,481 2.95%
Expenditures:

Employee Services $ 1,713,164 $ 1,527,988 $ 185,176 10.81% Operating and Maintenance $ 4,776,220 $ 5,743,846 $ (967,626) -20.26% Transfers for Capital Outlay $ 800,889 $ 271,785 $ 529,104 66.06% Minor Capital $ 39,191 $ 18,399 20,792 53.05%
Total Expenditures $ 7,329,464 $ 7,562,019 (232,555) -3.17% Change in Fund Balance $ 370,091 $ (82,944) 453,035 -546.19% Table 2: Previous Year Comparison

Total revenues through the third quarter are $220,481 (2.95%) higher than the previous fiscal year during the same period. The revenue category with the largest dollar increase is “Use of Monies and Properties”. The increase is mainly due to higher interest rates being earned on the Money Market, Certificate of Deposits (CD) and in the Local Agency Investment Fund (LAIF). The City benefited by moving $5 Million of idle money into a money market fund that continues to experience increases in interest earnings. In addition, annual lease receipts from the AT&T tower and Santa Ynez Valley Horseback Rides experienced a rate increase per their respective lease contract, resulting in higher lease revenue during the current fiscal year. The revenue category with the largest dollar decrease is “Taxes”.

The majority of the decrease is due to a slight downward trend in transient occupancy tax (TOT).

Compared to TOT revenue through March 2023, TOT through March 2024 was $199,819 less due to a decrease in the average occupancy rate. The average occupancy rate for that same time period is 67% compared to 62% respectively.

Total expenditures are $232,555 (3.17%) lower than the previous fiscal year’s period. The increase of $185,176 (10.81%) in Employee Services is due to the 5.6% cost-of-living adjustment received by all the City’s full-time employees in addition to the medical benefit increase which became effective January 1, 2023. Furthermore, regular-full time employees received a salary market equity adjustment effective January 25, 2024. The vacant Assistant/Associate Planner position became filled in January 2023 resulting in budget savings for the first half of the fiscal year 2022-23 compared to fiscal year 2023-24.

The City also added the newly approved Administrative Assistant position that was filled in March 2024.

The Operating and Maintenance expenditure category is the category with the largest decrease of $967,626 (20.26%). The majority of the decrease is due to a one-time additional discretionary payment (ADP) of about $1.2 million made in November 2022 to the California Public Employees’ Retirement System (CalPERS) towards the City’s unfunded accrued liability (UAL). The ADP paid off the City’s UAL as of the June 30, 2021 valuation report. Excluding the CalPERS one-time payment, operating and maintenance expenditures increased by about $373,000 (12.00%). The increase is mostly due to the increase in the contract for public safety services through the Santa Barbara County Sheriff Department which is $186,146 (15.41%) higher than the previous fiscal year’s first half. Additional increases for contract services are due to new contract renewal rates and new contract services being provided, such as the grant management company, California Consulting.

Capital improvement projects (CIP) expenditures currently in progress through March 31, 2024 total $800,889 ($529,104, or 66.06%, less than last year) and are as follows:
 Project #092-205 City Hall Roof Repairs - $36,910
 Project #092-212 Avenue of Flags Median 3 - $1,440
 Project #092-220 Willemsen Parking Lot - $24,427.50
 Project #092-221 Willemsen House Renovation - $378,635.96

 Project #092-222 Village Park Improvements - $87,875
 Project #092-223 CDBG 140 W Highway 246 - $59,966.44
 Project #092-307 McMurray Road Widening/TS - $46,592.44  Project #092-321 FY 2022-23 Road Maintenance Project - $164,174.40  Project #092-322 FY 2023-24 Road Maintenance Project - $4,825.97  Project #092-401 River View Park Miscellaneous Improvements - $20,100 The increase in minor capital compared to last year is due to the purchase of a conference table and chairs, upgrade to the firewall equipment, upgrade server that hosts Tyler Technologies and treadmill replacement.

Top Five General Fund Revenues
Top Five Revenues
Original
Budget
Current
Budget YTD Actual Percent
Sales Tax $ 3,505,488 $ 3,505,488 $ 2,310,033 65.90%
Transient Occupancy Tax 3,800,000 $ 3,800,000 2,824,430 74.33% Property Tax 1,938,448 $ 1,938,448 1,101,826 56.84%
MVLF Swap 617,957 $ 617,957 50.07% 309,404
Franchise Fees 434,500 $ 434,500 41.79% 181,566
Other Revenues* 594,571 $ 779,456 124.74% 972,297
Total Revenues $ 10,890,964 $ 11,075,849 $ 7,699,555 69.52% Use of Reserves 4,375,925 4,375,925 0.00% -
Total Funding Sources $ 15,266,889 $ 15,451,774 $ 7,699,555 49.83% Table 3
Sales Tax
At the end of the third quarter, the City received 65.90 percent of the total projected Sales Tax revenue.

Payments are recorded when received and applied to the corresponding month of sales; usually payment is received from the State of California two months after the sales tax is collected. Revenue from sales tax has been received through February 2024. Sales tax revenue fluctuates each month in conjunction with seasonal flows.

Transient Occupancy Tax (TOT)
TOT revenue is a major component of the City’s General Fund. The City receives 12 percent of the total taxable rent collected from each hotel within the City. TOT payments for the reporting period are due on the 20th of the following month and cause revenue streams to lag one month. The City has received Top Five Revenues for the City of Buellton’s General Fund are Sales Tax, Property Tax, Transient Occupancy Tax (TOT), Motor Vehicle License Fee (MVLF) and Franchise Fees. These revenues account for about 87% of total General Fund Revenues.

74.33 percent of anticipated revenues. Even though the City is experiencing lower occupancy rates, higher hotel prices continue to keep TOT revenue steady and within budget projections.

Property Tax
The City’s property tax revenues are at intervals set by the Santa Barbara County Auditor-Controller, usually in December and April. Property tax is at 56.84 percent of projected revenue. The City’s ongoing share of property tax is projected to grow at a steady pace as the current housing market conditions remain stable. Growth is anticipated to be 4.29 percent from the prior year.

Property Tax in Lieu of Motor Vehicle License Fee (MVLF Swap) Payments from the Santa Barbara County Auditor-Controller are received throughout the year, usually January and June. This revenue is trending upwards based on historic receipts. The City has received the first of two installments. MVLF fees are expected to be within budget by the end of the fiscal year.

Franchise Fees
Franchise fees are received monthly, quarterly and annually. The majority of the City’s Franchise Fees are collected from Marborg Industries, the City’s solid waste service provider. Other franchise fees are received from Comcast, PG&E and SoCal Gas. Franchise fees ended the third quarter at 41.79 percent of revenue projections. Franchise are expected to be within budget at the end of the fiscal year as PG&E and SoCal franchise fees are issued in April.

General Fund Expenditures
Table 4 summarizes operating costs by department. As of March 31, 2024, or 75 percent of the year expended, the General Fund ended the third quarter at 45.57 percent expended (including CIP). Actual General Fund expenditures were approximately $7.33 Million. Almost all Budget Units ended the third quarter within budget with the exception of Non-Departmental, Library, and Streetlights.

Department Expenditures
Adopted
Budget
Current
Budget YTD Actual % Expended
401-City Council 175,857 178,159 115,876 65.04%
402-City Manager 340,173 345,963 258,880 74.83%
403-City Clerk/Human Resources 148,413 160,303 110,671 69.04% 404-City Attorney 212,800 212,800 108,820 51.14%
410-Non-Departmental 1,208,077 1,345,312 1,089,411 80.98% 420-Finance 241,266 273,529 170,619 62.38%
501-Police and Fire 2,772,189 2,987,539 2,264,282 75.79% 510-Library 201,229 201,229 199,554 99.17%
511-Recreation 738,351 744,528 424,280 56.99%
550-Street Lights 50,000 50,000 51,661 103.32%
551-Storm Water 245,700 245,700 127,284 51.80%
552-Public Works - Parks 560,700 587,700 421,552 71.73% 556-Public Works - Landscape 187,300 187,300 111,485 59.52% 558-Public Works - General 899,747 926,454 601,608 64.94% 565-Planning (Comm Dev) 918,823 934,186 472,593 50.59%
Transfer to CIP Fund 92 4,375,925 5,711,001 800,889 14.02% Total All Departments 13,276,550 15,091,703 7,329,464 48.57% Table 4: General Fund Expenditures by Department
The Non-Departmental budgetary unit includes one-time annual payments during the first two quarters.

Those annual payments include: Property and liability insurance, Worker’s Compensation Insurance, CalPERS Accrued Unfunded Liability (UAL), support for community organizations and support for the Buellton Senior Center. These annual payments amount to approximately 60 percent of the total yearto-date expenditures. Other significant expenditures in Non-Departmental include monthly payment for contract services with the Buellton Visitors Bureau. The Non-Departmental budgetary unit is expected to be within budget at year-end.

The City of Buellton contracts with the City of Goleta for library services. The annual cost of providing library services is paid as a lump-sum in July causing the Library Department to nearly meet its budget by the end of the third quarter. The Library Department is expected to remain within budget at the end of the fiscal year.

The overage in Street Lights category is due to catch-up charges from December 2022 through September 2023 for city-wide street and highway lighting which includes 134 lamps. Of the catch-up charges, $8,824 were for prior fiscal year charges from December 2022 to June 2023. Last fiscal year’s budget showed budget savings of about $11,000 due to the outstanding charge during that period.

About $4,475 of the catch-up charges are for the current fiscal year. Overall, electricity costs have decreased since the installation of solar lights throughout the City, but the budget did not account for a significant electric rate increase. A budget amendment will be required to accurately reflect projected electricity costs.

Major Expenditure Variances
Table 5 and Figure 1 show General Fund operating costs and minor capital expenditures summarized by type. With 75 percent of the fiscal year completed, two of the budget categories by type exceed budget projections.

Expenditures By Type
Original
Budget
Current
Budget YTD Actual
% of Total
Expenditures % Expended
Staffing 2,405,887 2,482,075 1,703,414 23.2% 68.6%
Contract Services 4,738,848 4,958,433 3,557,338 48.5% 71.7% Telecomm and Utilities 361,089 361,089 286,168 3.9% 79.3% Supplies and Materials 28,295 28,295 23,865 0.3% 84.3%
Repair and Maintenance 317,807 344,807 238,203 3.2% 69.1% Transfer to Other Funds 4,416,571 5,751,647 800,889 10.9% 13.9% Other Operating Costs 919,280 1,074,003 680,396 9.3% 63.4% Minor Capital 88,773 91,354 39,191 0.5% 42.9%
Total by Type 13,276,550 15,091,703 7,329,464 100.0% 48.6% Table 5: Expenditure Categories
Figure 1
The top three spending categories are: Contract Services, Staffing, and Transfer to Other Funds. Contract Services include services for Police, Fire Department, Legal Services, Engineering, Landscaping Services, Visitor’s Bureau and other services. Contract Services accounts for 48.5 percent of General Fund expenditures. Staffing includes salary and benefits and accounts for 23.2 percent of General Fund expenditures.

The Transfers to Other Funds category represents 10.9 percent of expenditures. In this category, expenditures for capital projects are recorded. The City has expended 13.9 percent of the total General Fund capital improvement projects budget.

The two budget categories with an overage are: Telecom and Utilities, and Supplies and Materials. The overage in Telecomm and Utilities is mostly due to soaring electric charges through PG&E. Although the Staffing, 23.2%
Contract Services,
Telecomm and 48.5%
Utilities, 3.9%
Supplies and
Materials, 0.3%
Repair and
Maintenance, 3.2%
Transfer to Other
Funds, 10.9%
Other Operating
Costs, 9.3%
Minor Capital, 0.5%
Expeditures By Type

City has saved some electric cost by installing some solar powered street lights, thereby consuming less electricity, the budgeted electric cost did not account for the significant PG&E rate hikes. A budget amendment will be required to more accurately project electric costs. The overage in Supplies and Materials is mostly due to the restocking of litter bags and purchase of supplies for the new Administrative Assistant position. This budget category is expected to be within budget by the end of the fiscal year.

Figure 2
General Fund Trend
Figure 2 illustrates the Quarterly General Fund Revenue versus Expenditure Trend. As illustrated in the figure, revenue cash flows tend to lag a couple of quarters and usually exceed expenditures by the end of the fiscal year. Over the last few years, both revenue and expenditures have been increasing at a consistent pace.
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
FY 19-20 Q1FY 19-20 Q2FY 19-20 Q3FY 19-20 Q4FY 20-21 Q1FY 20-21 Q2FY 20-21 Q3FY 20-21 Q4FY 21-22 Q1FY 21-22 Q2FY 21-22 Q3FY 21-22 Q4FY 22-23 Q1FY 22-23 Q2FY 22-23 Q3FY 22-23 Q4FY 23-24 Q1FY 23-24 Q2FY 23-24 Q3 Quarterly Revenue vs. Expenditures
Revenue

ENTREPRISE FUNDS
The Enterprise Fund Balance and Statement of Net Position for the third quarter of Fiscal Year 2023-24 are shown below.

Fund Balance Summary
Enterprise Fund Balance Wastewater
Wastewater
Capital Water Water Capital
Beginning Fund Balance $ 3,178,481 $ 351,081 $ 8,355,457 $ 306,133 Operating Revenue & Transfers 950,756 59,536 2,077,357 22,785 Operating Expenses & Transfers (1,165,782) (160,282) (1,986,534) (3,302) Profit(Loss) $ (215,025) $ (100,746) $ 90,822 $ 19,483
Ending Fund Balance $ 2,963,456 $ 250,335 $ 8,446,279 $ 325,616 Change in Fund Balance (215,025) (100,746) 90,822 19,483 Table 6 Note: Operating expenses exclude depreciation and include transfers for CIPs.

Table 6 illustrates the ending Fund Balance of each Enterprise Fund. The change in Fund Balance is attributed to the excess or deficit of revenue over expenses. Table 7 is the Statement of Net Position, illustrating total assets minus total liabilities for the period.

Statement of Net Position Wastewater
Wastewater
Capital
Wastewater
Funds Total Water Water Capital Water Funds Total
ASSETS
Current assets:

Cash and Investments 3,309,782 (1,887,238) 1,422,544 8,186,405 (2,734,780) 5,451,626 Receivables 155,079 - 155,079 204,242 - 204,242
Inventory - - - 141,916 - 141,916
Prepaid Items 3,092 - 3,092 199,787 - 199,787
Total current assets 3,467,953 (1,887,238) 1,580,715 8,732,351 (2,734,780) 5,997,571 Capital assets (net of
accumulated depreciation) 1,237,173 2,137,572 3,374,745 2,184,015 3,060,396 5,244,411 Other assets 383,228 - 383,228 382,349 - 382,349
- -
Total Assets: $ 5,088,354 $ 250,335 $ 5,338,689 $ 11,298,714 $ 325,616 $ 11,624,331 -

LIABILITIES
Current Liabilities 96,500 - 96,500 104,452 - 104,452
Noncurrent Liabilities 2,013,294 - 2,013,294 2,743,483 - 2,743,483 Other Liabilities 15,104 - 15,104 4,500 4,500 - -
Total Liabilities: $ 2,124,898 $ - $ 2,124,898 $ 2,852,435 $ - $ 2,852,435 - -
NET POSITION (Assets - Liabilities) $ 2,963,456 250,335$ $ 3,213,791 $ 8,446,279 $ 325,616 $ 8,771,896 Net Position Breakdown
Net Investment in Capital Assets 1,237,173 250,335 1,487,508 2,184,015 325,616 2,509,631 Restricted for capital expansion - -
Unrestricted 1,726,283 1,726,283 - 6,262,265 6,262,265 - Total Net Position $ 2,963,456 $ 250,335 $ 3,213,791 $ 8,446,279 $ 325,616 $ 8,771,896 Table 7

Wastewater and Wastewater Capital Funds
Wastewater and
Wastewater Capital Funds Wastewater
Wastewater
Capital Wastewater Total
Operating Revenues
Charge for Services 922,959 - 922,959
Interest Income 27,797 - 27,797
Connection Fees - 59,536 59,536
Other Revenues - - -
Total Operating Revenue 950,756 59,536 1,010,293
Operating Expenses
Employee Services 380,327 - 380,327
Operating & Maintenance 764,960 - 764,960
Depreciation* 214,575 11,250 225,825
Minor Capital 11,689 - 11,689
Total Operating Expenses 1,371,551 11,250 1,371,112
Operating Profit(Loss) (420,795) 48,286 (372,508)
Transfers In (Out)
Transfers from Reserves - - -
Transfers In - CIP - - -
Transfers Out - CIP** 8,805 160,282 169,087
Total Revenue 950,756 59,536 1,010,293
Total Expenditures 1,380,356 171,532 1,551,888
Net Profit (Loss) (429,600) (111,996) (541,596)
*Depreciation is estimated. Capital Expenditures recorded here and depreciated annually. ** For information purposes only, capitalized at the end of the fiscal year.

Table 8
Revenue and Expenses
Table 8 summarizes Revenue and Expenditures for the Wastewater and Wastewater Capital Funds. On the Financial Statements, both funds are combined as one fund. The Wastewater Capital Fund is structured to record capital contributions and is used to record capital improvements that enhance capacity. The change in Fund Balance is due to planned operating and CIP expenditures exceeding estimated revenue from charges for wastewater service and connection fee revenue and offset by any existing Fund Balance. The Wastewater Funds ended the third quarter with approximately $1.42 Million in cash combined (Table 7) and combined Fund Balance of approximately $3.21 Million.

Table 9 illustrates the Wastewater Fund budget to actuals. Wastewater Fund operating expenditures have exceeded operating revenues by $420,795 at the end of the third quarter (excludes Capital Improvement expenses). In accordance with Generally Accepted Accounting Principles (GAAP), capital expenditures are not recorded as expenditures; rather, depreciation expense is recorded over each asset’s useful life. At year-end, the Wastewater Fund will transfer funds to the Capital Funds. The amount spent on capital projects are capitalized and shown on the Balance Sheet at the end of the fiscal year.

At 75 percent of the fiscal year, Charges for Services are within budget projections at 76.11 percent.

Interest income drastically exceeds projections due to the current higher interest earnings from LAIF, CDs, and the money market fund. Stronger interest rates are expected as the Federal Reserve continues to hike interest rates. Wastewater operating revenues are at 76.82 percent of budget projections.

Wastewater operating expenditures are at 76.41 percent of the budget. Overall, Water Fund expense categories were within budget, with the exception of operating and maintenance. The contributing factor to the overage is due to increased repairs to operating equipment and city vehicles. The Wastewater Fund utilizes reserves to fund Capital Improvement projects (CIPs). The budgeted transfer out for CIPs for FY 2023-24 is $565,000. Table 10 illustrates the Wastewater Capital budget to actuals.

Wastewater Fund 005 Original
Budget
Current
Budget YTD Actuals Percent of Budget
Operating Revenues
Charge for Services 1,212,650 1,212,650 922,959 76.11%
Interest Income 25,000 25,000 27,797 111.19%
Other Revenues - - - 0.00%
Total Operating Revenue 1,237,650 1,237,650 950,756 76.82% Operating Expenses
Employee Services 537,875 547,164 380,327 69.51%
Operating & Maintenance 893,629 918,629 764,960 83.27%
Depreciation* 286,100 286,100 214,575 75.00%
Minor Capital 43,000 43,000 11,690 27.19%
Total Operating Expenses 1,760,604 1,794,893 1,371,552 76.41% Operating Profit(Loss) (522,954) (557,243) (420,795)
Transfers In (Out)
Transfers In- Reserves for
Operating 522,954 557,243 0 0%
Transfers In - Reserves
for CIP 565,000 565,000 0 0%
Transfers Out - CIP** (565,000) (565,000) (8,805) 2%
Total Revenue 2,325,604 2,359,893 950,756 40%
Total Expenditures (2,325,604) (2,359,893) (1,380,357) 58% Net Profit (Loss) - - (429,600)
*Depreciation is estimated. Capital Expenditures recorded here and depreciated annually. ** For information purposes only, capitalized at the end of the fiscal year.

Table 9
Wastewater Capital 006 Original Budget Current Budget YTD Actuals Percent Revenues
Connection Fees - - 59,536 0%
Interest Income - - - 0%
Transfers from Reserves - - - 0%
Transfer In from Fund 005 315,000 315,000 - 0%
Total Revenue 315,000 315,000 59,536 19%
Expenses
Depreciation 15,000 15,000 11,250 75%
Transfer to CIP Projects 300,000 300,000 160,282 53%
Total Expenses 315,000 315,000 171,532 54%
Table 10

Water and Water Capital Funds
Water and Water Capital
Funds Water
Water
Capital Water Total
Operating Revenues
Charge for Services 1,982,984 - 1,982,984
Interest Income 94,226 - 94,226
Connection Fees - 22,785 -
Other Revenues 146
Total Operating Revenue 2,077,356 22,785 2,100,141
Operating Expenses
Employee Services 268,197 - 268,197
Operating & Maintenance 1,197,584 -
Depreciation* 150,000 26,250 176,250
Minor Capital 11,690 - 11,690
Total Operating Expenses 1,627,471 26,250 444,447
Operating Profit(Loss) 449,885 (3,465) 446,420
Transfers In (Out)
Transfers from Reserves - - -
Transfers In - CIP - - -
Transfers Out - CIP** (509,063) (3,302) (512,365)
Total Revenue 2,077,356 22,785 2,100,141
Total Expenditures 2,136,534 29,552 956,812
Net Profit (Loss) (59,178) (6,767) (65,945)
*Depreciation is estimated. Capital Expenditures recorded here and depreciated annually. ** For information purposes only, capitalized at the end of the fiscal year.

Table 11
Revenue and Expenses
Table 11 summarizes Revenue and Expenditures for the Water and Water Capital Funds. On the Financial Statements, both funds are combined as one fund. The Water Capital Fund is structured to record capital contributions and is used to record capital improvements that enhance capacity. The change in Fund Balance is due to planned operating and CIP expenditures exceeding estimated revenue from charges for Water service and connection fee revenue and offset by any existing Fund Balance. The Water Funds ended the third quarter with approximately $5.45 Million in cash combined (Table 7) and combined Fund Balance of approximately $8.77 Million.

Table 12 illustrates the Water Fund budget to actuals. Water Fund operating revenues have exceeded operating expenditures by $449,885 at the end of the third quarter (excludes Capital Improvement expenses). In accordance with Generally Accepted Accounting Principles (GAAP), capital expenditures are not recorded as expenditures; rather, depreciation expense is recorded over each asset’s useful life.

At year-end, the Water Fund will transfer funds to the Capital Funds. The amount spent on capital projects are capitalized and shown on the Balance Sheet at the end of the fiscal year.

At 75 percent of the fiscal year, Charges for Services exceed budget projections at 81.05 percent. Interest income drastically exceeds projections due to the current higher interest earnings on LAIF, CDs and money market fund. Stronger interest rates are expected as the Federal Reserve keeps interest rates high. Overall, Water operating revenues are at 83.21 percent of budget projections.

Water operating expenditures are at 67.96 percent of the budget. Overall, Water Fund expense categories were within budget. The Water Fund utilizes reserves to fund Capital Improvement projects (CIPs). The budgeted transfer out for CIPs for FY 2023-24 is $1,553,415. Table 13 illustrates the Water Capital budget to actuals.

Water Fund 020 Original
Budget
Current
Budget YTD Actuals Percent of Budget
Operating Revenues
Charge for Services 2,446,670 2,446,670 1,982,984 81.05% Interest Income 50,000 50,000 94,227 188.45%
Other Revenues - - 146 0.00%
Total Operating Revenue 2,496,670 2,496,670 2,077,357 83.21% Operating Expenses
Employee Services 369,294 383,528 268,197 69.93%
Operating & Maintenance 1,768,380 1,793,380 1,197,584 66.78% Depreciation* 200,000 200,000 150,000 75.00%
Minor Capital 18,000 18,000 11,690 64.94%
Total Operating Expenses 2,355,674 2,394,908 1,627,471 67.96% Operating Profit(Loss) 140,996 101,762 449,885
Transfers In (Out)
Transfers In- Reserves for
Operating - 14,234 0 0%
Transfers In - Reserves
for CIP 1,305,008 1,437,419 0 0%
Transfers Out - CIP** (1,446,004) (1,553,415) (509,063) 33% Total Revenue 3,801,678 3,948,323 2,077,357 53%
Total Expenditures (3,801,678) (3,948,323) (2,136,534) 54% Net Profit (Loss) - - (59,178)
*Depreciation is estimated. Capital Expenditures recorded here and depreciated annually. ** For information purposes only, capitalized at the end of the fiscal year.

Table 12
Water Capital 021 Original Budget Current Budget YTD Actuals Percent Revenues
Connection Fees - - 22,785 0%
Interest Income - - - 0%
Transfers from Reserves - - - 0%
Transfer In from Fund 020 385,000 385,000 - 0%
Total Revenue 385,000 385,000 22,785 6%
Expenses
Depreciation 35,000 35,000 26,250 75%
Transfer to CIP Projects 350,000 350,000 3,302 1%
Total Expenses 385,000 385,000 29,552 8%
Table 13

Budget Report
City of Buellton, CA
Account Summary
For Fiscal: 2023-24 Period Ending: 3/31/2024
Original
Total Budget
Current
Total Budget
Fiscal
Activity
Variance
Favorable
Percent
Used
Fund: 092 - Capital Improvement Proj Fund
Funding Source
092-49726 Transfer from Gas Tax Fund 297,009.00 297,009.00 76,380.60 220,628.40 25.72% 092-49727 Transfer from General Fund 4,375,925.00 4,397,675.00 800,888.55 3,596,786.45 18.21% 092-49728 Transfer from Measure A 906,518.00 1,124,381.00 422,745.85 701,635.15 37.60% 092-49729 Transfer from Sewer Fund 550,000.00 550,000.00 169,087.49 380,912.51 30.74% 092-49732 Transfer from Water Fund 1,411,004.00 1,518,415.00 512,364.69 1,006,050.31 33.74% 092-49733 Trsfr from Local Trans Fund 10,000.00 10,000.00 0.00 10,000.00 0.00% 092-49734 Transfer from ARPA Fund 1,228,698.00 1,228,698.00 552,205.50 676,492.50 44.94% Funding SourceTotal: 8,779,154.00 9,126,178.00 2,533,672.68 6,592,505.32 27.76% Expense
Department: 102 - Storm Drain Outfall Repairs and Re-Establishment 092-102-71500 Project Management/Inspection 40,000.00 40,000.00 0.00 40,000.00 0.00% Department: 102 - Storm Drain Outfall Repairs and Re-Establishment Total: 40,000.00 40,000.00 0.00 40,000.00 0.00% Department: 205 - City Hall Repairs
092-205-74100 Construction/Improvements 50,000.00 50,000.00 36,910.00 13,090.00 73.82% Department: 205 - City Hall Repairs Total: 50,000.00 50,000.00 36,910.00 13,090.00 73.82% Department: 207 - Santa Ynez River Trail
092-207-70000 Conceptual Plan and Feasibility 50,000.00 50,000.00 0.00 50,000.00 0.00% Department: 207 - Santa Ynez River Trail Total: 50,000.00 50,000.00 0.00 50,000.00 0.00% Department: 212 - The Avenue Median 3 Improvement
092-212-70000 Conceptual Plan and Feasibility 125,000.00 125,000.00 1,440.00 123,560.00 1.15% Department: 212 - The Avenue Median 3 Improvement Total: 125,000.00 125,000.00 1,440.00 123,560.00 1.15% Department: 214 - City Hall Generator/Electrical Replacement 092-214-74100 Construction and Improvement 40,000.00 40,000.00 0.00 40,000.00 0.00% Department: 214 - City Hall Generator/Electrical Replacement Total: 40,000.00 40,000.00 0.00 40,000.00 0.00% Department: 217 - River View Park Basketball Court Resurfacing 092-217-74100 Construction and Improvement 80,000.00 80,000.00 0.00 80,000.00 0.00% Department: 217 - River View Park Basketball Court Resurfacing Total: 80,000.00 80,000.00 0.00 80,000.00 0.00% Department: 220 - Willemsen Parking Lot
092-220-70005 Design and Permitting 100,000.00 100,000.00 24,427.50 75,572.50 24.43% 092-220-71500 Project Management and Inspection 100,000.00 100,000.00 0.00 100,000.00 0.00% 092-220-74100 Construction/Improvements 1,200,000.00 1,200,000.00 0.00 1,200,000.00 0.00% Department: 220 - Willemsen Parking Lot Total: 1,400,000.00 1,400,000.00 24,427.50 1,375,572.50 1.74%

Status: Not yet started.

Status: Roof repairs completed.

Status: Grants being pursued. State Earmark received, administrative work for contract in process.

Status: Concept alternatives being developed by planning intern.

Status: Grants being pursued.

Status: Estimates being obtained.

Status: Design almost completed and will be posted to bid soon.

Budget Report
Original
Total Budget
Current
Total Budget
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Used
Department: 221 - Willemsen House Renovation
092-221-70005 Design and Permitting 70,000.00 70,000.00 32,620.75 37,379.25 46.60% 092-221-71500 Project Management and Inspections 75,000.00 75,000.00 277.53 74,722.47 0.37% 092-221-74100 Construction/Improvements 1,400,000.00 2,528,441.00 345,737.68 2,182,703.32 13.67% Department: 221 - Willemsen House Renovation Total: 1,545,000.00 2,673,441.00 378,635.96 2,294,805.04 14.16% Department: 222 - Village Park Improvements
092-222-74100 Village Park Improvements 80,000.00 101,750.00 87,875.00 13,875.00 86.36% Department: 222 - Village Park Improvements Total: 80,000.00 101,750.00 87,875.00 13,875.00 86.36% Department: 223 - SYVCO CDBG 140 Highway 246 TI Improvement 092-223-71500 Project Management and Inspections 0.00 10,000.00 0.00 10,000.00 0.00% 092-223-74100 Construction and Improvements 0.00 174,885.00 59,966.44 114,918.56 34.29% Department: 223 - SYVCO CDBG 140 Highway 246 TI Improvement 0.00 184,885.00 59,966.44 124,918.56 32.43% Department: 307 - McMurray Road Widening/TS (13/14)
092-307-70005 Design and Permitting 12,935.00 12,935.00 16,011.11 -3,076.11 123.78% 092-307-71200 Right of Way Acquistion 316,517.00 316,517.00 8,724.80 307,792.20 2.76% 092-307-71500 Project Management and Inspections 50,000.00 50,000.00 0.00 50,000.00 0.00% 092-307-74100 Construction and Improvements 200,000.00 200,000.00 14,150.25 185,849.75 7.08% Department: 307 - McMurray Road Widening/TS (13/14) Total: 579,452.00 579,452.00 38,886.16 540,565.84 6.71% Department: 308 - No. Ave of the Flags Park and Ride
092-308-70005 Design and Permitting 50,000.00 50,000.00 0.00 50,000.00 0.00% Department: 308 - No. Ave of the Flags Park and Ride Total: 50,000.00 50,000.00 0.00 50,000.00 0.00% Department: 321 - Road Maintenance (2022/23)
092-321-70005 Design and Permitting 75,000.00 75,000.00 0.00 75,000.00 0.00% 092-321-71500 Road Maintenance (2022/23) 85,000.00 85,000.00 25,535.00 59,465.00 30.04% 092-321-74100 Construction/Improvements 540,000.00 757,863.00 613,973.93 143,889.07 81.01% 700,000.00 917,863.00 639,508.93 278,354.07 69.67%
Department: 322 - Road Maintenance (2023-24)
092-322-70005 Design and Permitting 80,000.00 80,000.00 2,000.00 78,000.00 2.50% 092-322-71500 Project Management & Inspection 80,000.00 80,000.00 10,265.00 69,735.00 12.83% 092-322-74100 Construction and Improvement 640,000.00 640,000.00 0.00 640,000.00 0.00% Department: 322 - Road Maintenance (2023-24) Total: 800,000.00 800,000.00 12,265.00 787,735.00 1.53% Department: 401 - Misc Park Improvements
092-401-74100 Construction and Improvements 50,000.00 50,000.00 20,100.00 29,900.00 40.20% Department: 401 - Misc Park Improvements Total: 50,000.00 50,000.00 20,100.00 29,900.00 40.20% Department: 603 - WTP Facilities Improvement (13/14)
092-603-74100 Construction and Improvements 150,000.00 150,000.00 0.00 150,000.00 0.00% Department: 603 - WTP Facilities Improvement (13/14) Total: 150,000.00 150,000.00 0.00 150,000.00 0.00% Department: 605 - WTP Backwash Reclamation Improvement Project 092-605-71500 Project Management and Inspections 35,000.00 35,000.00 0.00 35,000.00 0.00% 092-605-74100 Construction and Improvements 65,000.00 65,000.00 0.00 65,000.00 0.00% Department: 605 - WTP Backwash Reclamation Improvement Project Total: 100,000.00 100,000.00 0.00 100,000.00 0.00%

Status: Project under construction.

Status: Project complete. Notice of Completion approved by Council on 3/14/24.

Status: In progress.

Status: Design has commenced.

Status: Project under construction.

Status: Not yet started.

Status: Contract awarded by Council on 1/25/24. Notice to proceed for procurement has been issued. Anticipated start of actual construction is July, 2024.

Status: 4 prime contractors have been awarded and contracts fully executed. Materials ordered for 3 Tbar ceilings, demountable partitions and electrical. Project on hold until library can clear from building.

Status: In progress.

Status: Not yet started.

Budget Report
Original
Total Budget
Current
Total Budget
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Used
Department: 607 - Water Meter Upgrades
092-607-74100 Construction and Improvements 100,000.00 100,000.00 0.00 100,000.00 0.00% Department: 607 - Water Meter Upgrades Total: 100,000.00 100,000.00 0.00 100,000.00 0.00% Department: 609 - Supplemental Well/WTP Feasibility
092-609-70000 Conceptual Plan and Feasibility 50,000.00 50,000.00 0.00 50,000.00 0.00% Department: 609 - Supplemental Well/WTP Feasibility Total: 50,000.00 50,000.00 0.00 50,000.00 0.00% Department: 610 - Water Distribution System Improvements 092-610-74100 Construction and Improvements 100,000.00 100,000.00 0.00 100,000.00 0.00% Department: 610 - Water Distribution System Improvements Total: 100,000.00 100,000.00 0.00 100,000.00 0.00% Department: 613 - Res No2 Reroof
092-613-70005 Design and Permitting 19,702.00 19,702.00 18,247.50 1,454.50 92.62% 092-613-71500 Project Management and Inspections 100,000.00 100,000.00 45,082.02 54,917.98 45.08% 092-613-74100 Construction/Improvements 1,720,000.00 1,827,411.00 937,744.75 889,666.25 51.32% Department: 613 - Res No2 Reroof Total: 1,839,702.00 1,947,113.00 1,001,074.27 946,038.73 51.41% Department: 704 - Sewer Line Replacement
092-704-71500 Project Management and Inspections 50,000.00 50,000.00 2,805.00 47,195.00 5.61% 092-704-74100 Construction and Improvements 200,000.00 200,000.00 6,000.00 194,000.00 3.00% Department: 704 - Sewer Line Replacement Total: 250,000.00 250,000.00 8,805.00 241,195.00 3.52% Department: 706 - WWTP Facilities Improvement
092-706-74100 Construction and Improvements 300,000.00 300,000.00 160,282.49 139,717.51 53.43% Department: 706 - WWTP Facilities Improvement Total: 300,000.00 300,000.00 160,282.49 139,717.51 53.43% Department: 710 - WWTP Lift Station and Plant Power Reliability 092-710-71500 Project Management and Inspections 20,000.00 20,000.00 0.00 20,000.00 0.00% 092-710-74100 Construction/Improvements 280,000.00 280,000.00 63,495.93 216,504.07 22.68% Department: 710 - WWTP Lift Station and Plant Power Reliability Total: 300,000.00 300,000.00 63,495.93 236,504.07 21.17% Fund: 092 - Capital Improvement Project Fund Expenditure Total: 8,779,154.00 10,439,504.00 2,533,672.68 7,905,831.32 24.27% 6/30/2023 FY 23/24 YTD FY 23/24 YTD FY 23/24 YTD Est. 3/31/2024 Est. Fund Equity Revenue Expenditures CIP Funding Fund Equity 001 - General Fund $ 13,963,883.84 $ 7,699,555.12 $ 6,528,575.79 $ 800,888.55 $ 14,333,974.62 005 - Wastewater $ 3,178,481.35 950,756.12 1,156,976.58 $ 8,805.00 $ 2,963,455.89 006 - Wastewater Capital $ 351,080.73 59,536.40 - 160,282.49 $ 250,334.64 020 - Water $ 8,355,456.83 2,077,356.62 1,474,169.62 512,364.70 $ 8,446,279.13 021 - Water Capital $ 306,133.12 22,785.00 3,301.69 - $ 325,616.43 025 - Gas Tax $ 583,150.31 274,200.74 71,548.31 76,380.60 $ 709,422.14 027 - Local Transportation Fund $ 371,284.89 10,540.67 14,999.94 - $ 366,825.62 031- Measure A $ 867,893.86 281,833.83 - 422,745.85 $ 726,981.84 032- ARPA $ 10,459.01 552,205.50 - 552,205.50 $ 10,459.01 Totals: $ 27,987,823.94 $ 11,928,770.00 $ 9,249,571.93 $ 2,533,672.68 $ 28,133,349.32

Capital Improvement Project Funding
FY 2023-24
Status: Construction in progress. Council awarded on 6/22/23.

Status: Not yet started.

Status: In progress.

Status: Project completed and generator operational.

Fund
Fund Balance Analysis
Status: Project complete. NOC approved by Council on 11/10/22.

Status: In progress.

Status: In progress.

CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 5
To: The Honorable Mayor and City Council
From: Rose Hess, Public Works Director
Meeting Date: May 9, 2024

Subject: Resolution No. 24-10 - “A Resolution of the City Council of the City of Buellton, California, Adopting the Fiscal Year 2024/2025 List of Projects Funded by SB1: The Road Repair and Accountability Act of 2017”
______________________________________________________________________________

BACKGROUND
In April 2017, the Governor signed Senate Bill 1 (SB1), also known as the Road Repair and Accountability Act (RRAA) of 2017. Beginning November 1, 2017, the State Controller began depositing funds generated from increased fuel taxes and vehicle registration fees into the newly created Road Maintenance and Rehabilitation Account (RMRA). The four sources of revenues for the RMRA are:
• A 12-cent per gallon gasoline excise tax, effective November 1, 2017 • A 20-cent per gallon diesel excise tax increase, effective November 1, 2017 • Vehicle registration surcharge, effective January 1, 2018 • A $100 per year zero-emission vehicle registration surcharge, effective January 1, 2020
A portion of the RMRA funds will be distributed annually to eligible cities and counties for basic road maintenance, rehabilitation, and critical safety projects on local streets and road systems. The distribution will be made using the same formula that applies to the existing base 18-cent per gallon gasoline excise tax. The City’s annual allocation estimate for FY 2024/25 is $131,081.

SB1 emphasizes the importance of accountability and transparency in the delivery of California’s transportation programs. As outlined in the RRAA Reporting Guidelines, recipients of the RMRA funding are held accountable through performance goals that are tracked and reported. In order to be considered for funding in Fiscal Year 2024/25, agencies must provide a proposed list of projects to the California Transportation Committee by July 1, 4 Exhibit A to Resolution 24-10 is the list of streets included in the 2024/25 Road Maintenance Expenditures. This will enable the RMRA funds to be included in the City’s annual road maintenance budget.

In addition to an approved project list, the guidelines state all projects proposed to receive funding shall be included in the agencies’ adopted budgets. The FY 2023/24 Road Maintenance Project has already been identified as CIP # 092-322 and is being relisted in this year’s RMRA Resolution. Project 05-1R560 will be proposed addition to the CIP Budget.

Also, this bill includes a “Maintenance of Effort” (MOE) requirement for local funds contributed to street and road repairs to help ensure that the new funding augments existing budgets for road repairs. Specifically it requires each city to spend no less than the annual average from its general fund during FY 2010 through FY 2012. The estimated MOE for the City of Buellton (posted on August 7, 2017) is $98,220.

FISCAL IMPACT
Estimated FY 2024/25 annual revenue anticipated from SB1 is approximately $131,081.

This amount will be included in the Revenues for FY 2024/25 These monies will augment the General, Gas Tax and Measure A funds for the city’s road maintenance projects.

RECOMMENDATION
That the City Council consider adoption of Resolution No. 24-10 – “A Resolution of the City Council of the City of Buellton, California, Adopting the Fiscal Year 2024/25 List of Projects Funded by SB1: The Road Repair and Accountability Act of 2017”

ATTACHMENTS
Resolution No. 24-10 (Exhibit A)

RESOLUTION NO. 24-10

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF BUELLTON, CALIFORNIA, ADOPTING
THE FISCAL YEAR 2024/2025 LIST OF PROJECTS
FUNDED BY SB1: THE ROAD REPAIR AND
ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statues of 2017) was passed by the Legislature and signed into law by the Governor in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City must adopt by resolution a list of all projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB1, which must include a description and location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City of Buellton will receive an estimated $131,801 in RMRA funding in Fiscal Year 2024/25 from SB1; and
WHEREAS, this is the sixth year in which the City of Buellton is receiving SB1 funding and will enable the City of Buellton to continue essential road maintenance and rehabilitation projects, safety improvements, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB1; and WHEREAS, the City of Buellton has a public process to ensure public input into our community’s transportation project list though our public City Council meeting; and WHEREAS, the City of Buellton regularly and routinely reviews its pavement management plan to ensure that all areas of the community’s transportation system are addressed.

From this the SB1 project list ensures revenues are being used on high-priority and cost effective projects that also meet the communities priorities for transportation investment; and WHEREAS, the funding from SB1 will help the City of Buellton maintain and rehabilitate its streets/roads and active transportation infrastructure throughout the City this year and into the future; and
WHEREAS, the 2022 California Statewide Local Streets and Roads Needs Assessment found that the streets and roads within Santa Barbara County are in an “at-risk” condition and this

revenue will help us increase the overall quality of our road system and over the next decade will help bring our streets and roads into a “good-excellent” condition; and WHEREAS, the SB1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting edge technology, materials and practices, will have significant positive benefits statewide.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Buellton as follows:

SECTION 1. The City Council finds that all of the above recitations are true and correct and, accordingly, are incorporated as a material part of this Resolution.

SECTION 2. The biennial budget for fiscal years 2023/24-2024/25 shall include $131,801 of SB1 monies under the Schedule of Revenues for FY 2024/25.

SECTION 3. The City of Buellton does hereby adopt the attached list of streets that will be included in the FY 2024/25 expenditures for Road Maintenance Projects (Exhibit “A”) to be funded in part with SB1 revenues. This includes previously proposed and adopted projects that may utilize the FY2024-25 Road Maintenance and Rehabilitation Account revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, the City is reaffirming to the public and State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues.

SECTION 4. The City of Buellton certifies that it will include in its budget an amount of local discretionary funding for local streets and roads sufficient to comply with the Maintenance of Effort requirements for SB1.

SECTION 5. The City of Buellton has complied with all other applicable provisions and requirements of SB1.

SECTION 6. The City Clerk shall certify to the adoption of this Resolution.

PASSED, APPROVED and ADOPTED this 9th day of May, 2024. _________________________________
Dave King
Mayor
ATTEST:
__________________________________
Linda Reid
City Clerk

FY 2023-24 ROAD MAINTENANCE PROJECT CIP # 092-322 (RELISTED) Road maintenance activities to include crack sealing, localized ac removals and replacement and type II slurry seal with black rock, pavement markings and striping and appurtenant repairs such as curb and gutter and sidewalk repairs.

Estimated Schedule – Design – Winter 2023-24, Construction Spring/Summer 2024 Estimated Useful Life = 15 years
STREETS INCLUDED:
• Avenue of Flags, • Second Street (east of Ave of flags 2023/24 Road Maintenance

THUMBELINA PED/BIKE GAP CLOSURE PROJECT 05-1R560
Project will provide infill of sidewalk, curb and gutter, bikelane and pavement at Thumbelina and Highway 246.

Estimated Schedule – Design – Summer/Fall 2024, Construction Spring/Summer 2025 Estimated Useful Life = 25 years
STREETS INCLUDED:
• SR 246

CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 6
To: The Honorable Mayor and City Council
From: Rose Hess, Public Works Director
Meeting Date: May 9, 2024
Subject: Resolution No. 24-11 – “A Resolution of the City Council of the City of Buellton, California, Modifying Red Curb on Locations on McMurray Road and Valley Vineyard Circle and Addition of Green Curb/2-Hour Parking on Locations on Valley Vineyard Circle” ______________________________________________________________________________

BACKGROUND
On April 25, 2024 the City Council continued discussion of issues regarding parking issues on McMurray Road and Valley Vineyard Circle. Council direction was to bring back a resolution for the following parking restrictions:

1. Upon start of the City’s Road Project at McMurray/Hwy 246 intersection, add red curb/No Parking in the bulb out on the east side of McMurray Road, south of Valley Vineyard Circle and north of Hwy 246.

2. Reduce the red curb on the south side of Valley Vineyard Circle, just east of McMurray Road, to 15-feet east of the fire hydrant.

3. Add green curb/2-hour parking on the south side of Valley Vineyard Circle, between the Crossroads Center driveway and the new terminus of the red curb modified in #2.

4. Add green curb/2-hour parking signs on the south/east side of Valley Vineyard Circle between the Crossroads Center driveway and the north property line of Village Park.

Attached Resolution No. 24-11 incorporates the findings and recommendations discussed at the April 25, 2024 meeting. Exhibit A to the resolution provides an aerial view of these areas.

Notification to properties within a 300’ radius of these proposed parking restrictions have been notified.

FISCAL IMPACT
Approval of curb painting and signage and/or removal of curb painting will have minimal Fiscal Impact as the work can be completed by staff.

RECOMMENDATION
That the City Council consider approval of Resolution No. 24-11 – “A Resolution of the City Council of the City of Buellton, California, Modifying Red Curb on Locations on McMurray Road and Valley Vineyard Circle and Addition of Green Curb/2-Hour Parking on Locations on Valley Vineyard Circle”

ATTACHMENTS
Resolution No. 24-11 (Exhibit A)

RESOLUTION NO. 24-11

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF BUELLTON, CALIFORNIA, MODIFYING RED CURB

LOCATIONS ON MCMURRAY ROAD AND VALLEY

VINEYARD CIRCLE AND ADDITION OF GREEN
CURB/2-HOUR PARKING ON LOCATIONS ON VALLEY

VINEYARD CIRCLE
WHEREAS, certain portions of the Santa Barbara County Code, including Chapter 23:

Motor Vehicles and Traffic, have been adopted as part of the Buellton Municipal Code Section

10.01.010; and
WHEREAS, California Vehicle Code Section 22507 and Section 23-11.1 of the Santa Barbara County Code authorizes the City Council, by Resolution, to designate limited, no parking, loading, and bus zones; and
WHEREAS, the conditions on north McMurray Road south of the southern Valley Vineyard Circle north of Highway 246 have certain line of site issues with the parking of trucks and large vehicles. In addition, that southerly area will also be under construction. These issues can be minimized by the restriction of certain parking on McMurray Road; and WHEREAS, the City can address this issue by extending an additional ~ 60 feet of red curb on McMurray Road, as shown on Exhibit “A” attached hereto; and WHEREAS, along the south side of Valley Vineyard Circle, just east of McMurray Road, west of the Crossroads Center driveway, red curbing has been deemed as superfluous by Council; and
WHEREAS, the City can address this issue with the proposed removal of approximately 25 feet of existing red curb (to 15-feet east of the fire hydrant) on south McMurray Road, as shown on Exhibit “A” attached hereto; and
WHEREAS, along south Valley Vineyard Circle, along the frontage of Crossroads Center and Village Park, vehicles have been found to park extended periods limiting availability for patrons; and
WHEREAS, Council has found it appropriate to limit parking time to allow for patron use and prevent extended parking with the placement of green curb and 2-hour limit parking signs on the south side of Valley Vineyard Circle between the Crossroads Center driveway and to the west to the new terminus of the red curb and to the east to the north property line of Village Park, as shown on Exhibit “A”.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Buellton does hereby resolve, determine, and order as follows:

SECTION 1. The City Council hereby finds that the above recitations are true and correct and, accordingly, are incorporated as a material part of this Resolution.

SECTION 2. The City Council hereby restricts parking on McMurray Road (effective upon start of City construction activities for the intersection of McMurray Road/Highway 246), as shown on Exhibit “A” attached hereto and incorporated by this reference.

SECTION 3. The City Council hereby removes red curbing on Valley Vineyard Circle, as shown on Exhibit “A” attached hereto and incorporated by this reference.

SECTION 4. The City Council hereby limits parking to 2-hours on Valley Vineyard Circle, as shown on Exhibit “A” attached hereto and incorporated by reference.

SECTION 5. The City Council hereby approves and directs the maintenance of red curb and green curb markings as shown on Exhibit “A.”

SECTION 6. The City Clerk shall certify to the adoption of this Resolution.

PASSED, APPROVED and ADOPTED this 9th day of May, 2024.

_________________________________
Dave King
Mayor
ATTEST:
__________________________________
Linda Reid
City Clerk

CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 7
To: The Honorable Mayor and City Council
From: Scott Wolfe, City Manager
Date: May 9, 2024
Subject: Request to Pause Lease Payments for AT&T
______________________________________________________________________________

BACKGROUND
On December 9, 2021, the City Council approved a land lease agreement with AT&T for the installation of wireless telecommunication equipment on City-owned property. The monthly rental fee to the City was $2,500. Since that time, AT&T has been working on entitlements for other easements for access and electrical supply. The lease payments began May 2022 and have been received monthly since that time.

The City has received a request from AT&T representatives for rent abatement due to their extended timeline to gain required easements. See Attachment 1. At this time, it is uncertain when PG&E power would be obtained. AT&T is currently reviewing potential solar power options with staff and will be submitting a formal proposal once location options are vetted.

Lease payments will resume upon execution of a revised lease agreement which allows for the placement of solar panels and equipment, or upon approval of an easement which allows PG&E to provide electrical service to the site, whichever comes first.

FISCAL IMPACT
Approval to pause lease payment will reduce anticipated General Fund revenue by $2,500 each month until payments are resumed.

RECOMMENDATION
That the City Council consider pausing lease payments for AT&T.

ATTACHMENTS
Attachment 1 – AT&T Request

To the City of Buellton,
We have a lease with the City of Buellton for a future faux mono-eucalyptus cell site at 723 Jonata Park Road. This lease was executed on April 4, 2022. The rent began 45 days aŌer execuƟon. We have had significant issues with gaining both access rights and power for the site. Since that Ɵme, we have resolved the access issue but are sƟll working with the city on the solar design for the site. This has prevented us from building the site in a Ɵmely manner since lease execuƟon.

We would like to request rent abatement starƟng March 5, 2024, unƟl such Ɵme that the power design is complete, and all required enƟtlements are approved by the city.

The difficulƟes in obtaining power for the site have been due to the inability to gain easement rights across the access road, as the owners of those properƟes refused to work with AT&T. We were able to gain access rights, through the City’s easement for access, but that did not include the right to trench for conduit to provide power.

AŌer that, aƩempts were made to secure another easement across another property to allow for power from the street, but this too was unsuccessful. Finally, aƩempts were made to discuss upgrading of power to the property from PG&E but they have informed us that the upgrade would require the infrastructure to be upgraded and that would not happen any Ɵme soon. Rather than waiƟng years for that to occur, we decided in the last few months to propose solar. Solar is always a last resort because of the extra cost in construcƟon and leasing, but here it is necessary. While none of these difficulƟes are due to the City, we are hoping the City will consider the abatement as these difficulƟes have led to a scenario where AT&T has been paying rent for a significant Ɵme without construcƟon starƟng.

Please let me know if you have any quesƟons.

Sincerely,
Ivan Ocegueda 02/22/24
Ivan Ocegueda
Senior Tech Project Manager
AT&T ConstrucƟon and Engineering
Mobile: 562.210.9855
Email: IO109k@aƩ.com

CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 10
To: The Honorable Mayor and City Council
From: Andrea Keefer, Planning Director
Meeting Date: May 9, 2024
Subject: Urgency Ordinance No. 24-03 – “An Urgency Ordinance of the City Council of the City of Buellton, California, Amending Chapter

19.02.210 of the Buellton Municipal Code, Pertaining to Permit Requirements and Appropriate Zones for Emergency Shelters”

BACKGROUND
Government Code Section 65583 requires that cities provide for a variety of housing types, including emergency shelters. It further requires that a city “identify a zone or zones” in its Housing Element where emergency shelters are a permitted use without discretionary review (Government Code Section 65582 (a) (4)). It also states that cities “may identify additional zones where emergency shelters are permitted with a Conditional Use Permit”.

Currently, in the Buellton Municipal Code (BMC), emergency shelters are allowed without discretionary review in the CR (General Commercial) Zone, and allowed with a Conditional Use Permit in the CS (Service Commercial), M (Industrial) and RM (Multi Family Residential) Zones.

In recent years, it has become increasingly apparent that the preservation and enhancement of the existing commercial corridors in Buellton is vital for maintaining a healthy economic base and increasing the quality of life for residents. As such, the commercial corridors throughout the City, including the Avenue of Flags Specific Plan area, require thoughtful and careful development.

On March 28, 2024, Staff brought Urgency Ordinance No. 24-02 before the City Council, which addressed changes to the locations in which emergency shelters are a permitted use; both by right and through the processing of a discretionary land use permit. This was done with the goal to harmonize the City’s commitment to the unhouse with its need to thoughtfully preserve and develop its commercial corridors. At that time, there appeared to be a more immediate need to adopt the Urgency Ordinance pursuant to Government Code Section 65858, which aimed to modify the Buellton Municipal Code, and effectively placed a temporary moratorium (for 45 days) on the establishment of emergency shelters in zones which currently allow such uses.

The following modifications to the Buellton Municipal Code were proposed:
1) Removing “Emergency Shelters” as an allowable land use in the CR zone 2) Modifying the permit type to “A” (Zoning Clearance Required) for “Emergency Shelters” in the M Zone.
3) Removing “Emergency Shelters” as an allowable land use in the CS zone

DISCUSSION
Currently, there no longer appears to be an immediate need for the temporary moratorium.

However, because the City’s purpose is to adopt a permanent ordinance reflecting the above-listed modifications to the Zoning Ordinance and because the moratorium will expire before the next City Council meeting and well before the process for adoption of a permanent ordinance can be completed, Staff’s position is that it would be prudent and appropriate to adopt a new Urgency Ordinance, pursuant to Government Code section 36937. If adopted, Urgency Ordinance No. 24-03 would be effective immediately upon a 4/5 vote. Additionally, it would ensure the protection of public peace, health and safety on a more permanent basis by modifying the zones in which emergency shelters are allowed by-right and through discretionary approval. The modifications to the Zoning Ordinance proposed under the new Urgency Ordinance would remain unchanged from what was previously included in Ordinance No. 24-02.

Although not required if Urgency Ordinance No. 24-03 is adopted, Staff plans to bring back a regular permanent ordinance reflecting these changes to the Zoning Ordinance, pertaining to Emergency Shelters. This will allow a more thorough analysis and review of the changes to the Zoning Ordinance by both the Planning Commission and the City Council, while still protecting the public peace, health and welfare during the interim period while the permanent Ordinance is being prepared.

Urgency Ordinance No. 24-03 is included as Attachment 1 (with Exhibit A – Modifications to BMC Section 19.02.210 - “Allowable Land Use Table”). All proposed modifications to the BMC are included, with recitals that explain the need to adopt these modifications.

Again, these proposed modifications to the Zoning Ordinance pertaining to emergency shelters remain unchanged from Ordinance No. 24-02.

By adopting the proposed Urgency Ordinance, the City Council will provide the City with a semi-permanent solution for protection against a rogue development and will allow the public peace, health and welfare – the status quo, in other words – to be protected. Staff will still draft a permanent ordinance and bring it through the adoption process in order to ensure that a thorough review of the proposed changes is conducted. It is anticipated that a regular ordinance that reflects any necessary revisions will be brought back before the Planning Commission for public hearing and recommendations to City Council for final adoption in the next two months.

GROUNDS FOR URGENCY ORDINANCE
Thoughtful and carefully-considered development of the City’s existing commercial corridors is essential in order to preserve the public peace, health and welfare. It is important to maintain the integrity of the commercial zones throughout the City and to ensure that the City’s commercial corridors contain land uses which compliment a peaceful and enjoyable experience for the public. If the City does not adopt an urgency ordinance providing for these clarifications in the City’s Municipal Code, the City could potentially be left with no way to properly regulate the location and placement of emergency shelters.

Although there does not appear to be an immediate need for an emergency shelter in Buellton, the trend for the need for these types of facilities throughout Santa Barbara County and the state continues to go up. State law requires that cities zone for and allow these types of facilities “by right” in at least one zone within the jurisdiction. However, the law does give cities flexibility in determining appropriate placement, and most cities have gravitated toward allowing by-right development of shelters in industrial or heavy commercial zones. It is conceivable that the desire to place such a facility in Buellton could arise at any time in order to meet the regional need. Given the current zoning code, the statewide move toward placing these uses by-right in industrial zones, and City’s desire to protect and enhance the existing commercial corridors, it is necessary to enact this urgency ordinance. By doing so, the public peace, health and welfare, and the orderly development of land within the City will be protected.

GENERAL PLAN CONSISTENCY
Staff has determined that the proposed Amendments are consistent with the General Plan, the requirements of state planning and zoning laws, and Title 19 of the Zoning Ordinance.

ENVIRONMENTAL REVIEW
Adoption of Urgency Ordinance No. 24-03 is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061 (b) (3), because the Urgency Ordinance is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. The Urgency Ordinance corrects and clarifies the zones in which emergency shelters are allowed and further, clarifies the required permit process for each zone, including both by-right and through discretionary review.

FISCAL IMPACT
There would be no direct fiscal impact from adopting Ordinance No. 24-03.

RECOMMENDATION
That the City Council consider adoption of Ordinance No. 24-03 - “An Urgency Ordinance of the City Council of the City of Buellton, California, Amending Chapter 19.02.210 of the Buellton Municipal Code, Pertaining to Permit Requirements and Appropriate Zones for Emergency Shelters”

ATTACHMENTS
Ordinance No. 24-03 (Exhibit A – Amended Municipal Code Section 19.02.210)

URGENCY ORDINANCE NO. 24-03

AN URGENCY ORDINANCE OF THE CITY COUNCIL OF

THE CITY OF BUELLTON, CALIFORNIA, AMENDING
CHAPTER 19.02.210 OF THE BUELLTON MUNICIPAL

CODE PERTAINING TO PERMIT REQUIREMENTS AND

APPROPROIATE ZONES FOR EMERGENCY SHELTERS

THE CITY COUNCIL OF THE CITY OF BUELLTON DOES ORDAIN AS FOLLOWS:

SECTION 1. Findings. The City Council finds and declares as follows:

WHEREAS, the City of Buellton (“City”) has adopted a General Plan to ensure a wellplanned and safe community; and WHEREAS, protection of public health, safety, and welfare is fully articulated in the General Plan; and
WHEREAS, State law requires that the City’s Zoning Code conform with the General Plan's goals and policies; and
WHEREAS, it is necessary from time to time to update the Zoning Code to follow best practices to address public health, safety, and welfare concerns; and WHEREAS, Sections 65583 of the California Government Code specifies requirements for the identification of emergency shelter locations; and WHEREAS, the general practice of cities in California for the siting of emergency shelters is to allow such uses by right in Industrial or Manufacturing zones; and WHEREAS, the Buellton Municipal Code identifies the General Commercial (CR) zone as allowing emergency shelters by right, a provision which is outdated, and which could result in a reduction of commercially zoned property in the commercial core of the City, and/or conditions which could be detrimental to the creation and maintenance of a vibrant and successful commercial environment; and
WHEREAS, the Manufacturing (M) zone of the Buellton Municipal Code meets the requirements established by CA Government Code Section 65583, while avoiding potential negative impacts to the City’s limited commercial areas; and ` WHEREAS, the City Council has the power under Government Code sections 36934 and 36937 to adopt an ordinance that takes effect immediately if it is an ordinance for the immediate preservation of the public peace, health or safety, and is passed by a four-fifths vote of the City Council; and
WHEREAS, the City Council previously adopted a moratorium pursuant to Government Code sections 36934, 36937, and 65858 to temporarily prohibit the siting of emergency shelters except as provided in that moratorium, but the need for a moratorium has not continued and so it would be improper to extend the moratorium; and; and

WHEREAS, in the absence of a moratorium this urgency ordinance is necessary to address the risk to public health, safety, and general welfare arising from the potential placement of an emergency shelter in a zone or at a site in which the negative impacts of the use on the public health and welfare, as well as on orderly planning, would outweigh the benefits provided by the use; and
WHEREAS, Accordingly, the City Council desires to adopt this ordinance as an urgency ordinance, effective immediately, pursuant to Government Code sections 36934 and to have the ordinance be effective as of May 9, 2024; and
WHEREAS, the City desires to adopt an ordinance that addresses the allowable zones for emergency shelters within the City, in accordance with State law.

SECTION 2. Chapter 19.02.210.

A. Section 19.02.210 of the Buellton Municipal Code is amended to make changes to the Permit Requirements for Emergency shelters, as shown in the attached Exhibit A.

SECTION 3. No permit or approval shall be issued or approved for a project which is in conflict with the provisions of this ordinance.

SECTION 4. CEQA. The City Council finds that this Ordinance is not subject to environmental review under the California Environmental Quality Act (“CEQA”) as it is exempt pursuant to CEQA Guidelines Section 15061 (b) (3), because the Urgency Ordinance is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment.

SECTION 5. Severability. If any section, subsection, sentence, clause, or phrase of this ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this ordinance. The City Council declares that it would have passed this ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.

SECTION 6. Urgency. The City Council finds and declares that the adoption and implementation of this ordinance is necessary to address the danger to public health, safety, and general welfare as articulated above, and to immediately provide provisions to implement Government Code Section 65583. The City Council therefore finds and determines that this ordinance be enacted as an urgency ordinance pursuant to Government Code section 36937 and take effect immediately upon adoption by four-fifths of the City Council.

SECTION 9. Expiration. This ordinance shall take effect immediately upon publication.

SECTION 10. Publication. The City Clerk is directed to certify this ordinance and cause it to be published in the manner required by law.

PASSED, APPROVED, AND ADOPTED this 9th day of May, 2024. ________________________________
Dave King
Mayor
ATTEST:
_______________________________
Linda Reid
City Clerk

§ 19.02.210. Commercial and industrial zone allowable land use and permit requirements.

The uses of land allowed by this title in the commercial and industrial/manufacturing zoning districts are identified in the following tables as being:

A. Allowed subject to zoning clearance ("A" uses on the tables) (see Section

19.08.100); or
B. Allowable subject to approval of a Minor Use Permit ("MUP") (Section 19.08.110); or
C. Allowable subject to approval of a Conditional Use Permit ("CUP") (Section

19.08.110); or
D. Allowable subject to approval of a development plan ("DP") (Section 19.08.120).

Land uses not listed on the tables or not shown in a particular zone are not allowed, except where otherwise provided by Section 19.02.030(B) of this chapter.

COMMERCIAL/INDUSTRIAL ZONES AND PERMIT REQUIREMENTS

LAND USE
TYPES

PERMIT REQUIREMENT BY ZONE
CN CR CS M See Section
Agricultural,
Resource and
Open Space Uses
Agricultural
support uses

DP, A DP, A
Equestrian
facilities

CUP CUP CUP
Plant nurseries DP, A DP, A
Manufacturing
and Processing
Uses
Chemical products DP, A
Clothing products DP, A
Concrete, gypsum
and plaster
products
DP, A
Electrical and
electronic
equipment,
instruments

DP, A DP, A
Food products DP, A DP, A
Furniture and
fixtures
manufacturing

MUP DP, A DP, A
City of Buellton, CA
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COMMERCIAL/INDUSTRIAL ZONES AND PERMIT REQUIREMENTS

LAND USE
TYPES

PERMIT REQUIREMENT BY ZONE
CN CR CS M See Section
Glass products DP, A
Handicraft
industries and
small-scale
manufacturing
MUP MUP DP, A 19.06.090
Lumber and wood
products
DP, A
Machinery
manufacturing
CUP
Metal
manufacturing
industries
CUP
Metal products
fabrication,
machine and
welding shops
DP, A
Motor vehicles and
transportation
equipment
DP, A
Paper products CUP
Paving materials CUP
Plastics and rubber
products
CUP
Printing and
publishing

CUP MUP DP, A DP, A
Recycling
collection stations

MUP MUP CUP DP, A
Recycling, scrap
and wrecking
yards
CUP
Slaughterhouses
and rendering
plants
CUP
Stone and cut
stone products
CUP
Structural clay and
pottery products
CUP
Textile and leather
products
CUP
Wholesaling and
distribution

CUP DP, A DP, A
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§ 19.02.210 § 19.02.210
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COMMERCIAL/INDUSTRIAL ZONES AND PERMIT REQUIREMENTS

LAND USE
TYPES

PERMIT REQUIREMENT BY ZONE
CN CR CS M See Section
Recreation,
Education and
Public Assembly
Uses
Churches CUP CUP CUP CUP
Community
centers

CUP CUP CUP
Golf courses and
driving ranges

A-DP CUP CUP
Libraries and
museums

CUP CUP CUP CUP
Membership
organization
facilities

CUP CUP CUP CUP
Outdoor
commercial
recreation

CUP CUP
Parks and
playgrounds
DP, A
Recreation and
fitness centers

DP, A DP, A DP, A MUP
Recreational
vehicle parks and
camping

DP, A CUP
Schools —
College and
university

CUP CUP CUP CUP
Schools —
Elementary and
secondary, private

CUP CUP CUP CUP
Schools —
Specialized
education and
training

DP, A DP, A CUP CUP
Sport facilities and
outdoor public
assembly

CUP CUP CUP
Temporary events MUP DP, A DP, A A 19.06.030
Theaters and
meeting halls

CUP DP, A
Residential Uses
City of Buellton, CA
§ 19.02.210 § 19.02.210
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COMMERCIAL/INDUSTRIAL ZONES AND PERMIT REQUIREMENTS

LAND USE
TYPES

PERMIT REQUIREMENT BY ZONE
CN CR CS M See Section
Caretaker and
employee housing

MUP MUP
Dwellings CUP CUP 19.02.220 (C)
Dwellings —
Mixed use
DP DP DP DP Ch. 19.18
Emergency
shelters

A CUP CUP
Farm employee
housing

CUP CUP CUP CUP
Home occupations CUP CUP 19.06.100
Residential
accessory uses
DP DP DP DP Ch. 19.18
Special needs
housing
CUP CUP CUP CUP 19.02.140
Retail Trade
Auto,
mobilehome,
vehicle sales

MUP DP, A DP, A
Auto parts sales MUP MUP DP, A DP, A
Building material
stores

MUP DP, A DP, A
Certified farmers'
markets
MUP MUP 19.06.040
Drive-in and drivethru salesCUP CUP CUP
Farm equipment
and supplies sales

DP, A DP, A DP, A
Fuel and ice
dealers

DP, A DP, A DP, A
Furniture,
furnishings and
equipment stores

MUP DP, A
Grocery and liquor
stores, and indoor/
outdoor farmers
markets, 5,000 sq.
ft. or less

DP, A DP, A MUP
City of Buellton, CA
§ 19.02.210 § 19.02.210
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COMMERCIAL/INDUSTRIAL ZONES AND PERMIT REQUIREMENTS

LAND USE
TYPES

PERMIT REQUIREMENT BY ZONE
CN CR CS M See Section
Grocery and liquor
stores, and indoor/
outdoor farmers
markets, more than
5,000 sq. ft.

DP, A CUP
Mail order and
vending

MUP DP, A DP, A
Parking lot sales DP, A DP, A DP, A 19.06.140
Restaurants and
bars

DP, A DP, A DP, A DP, A
Restaurants, fast
food

MUP CUP CUP
Retail stores,
general
merchandise

MUP DP, A DP, A
Secondhand stores MUP CUP CUP MUP
Shopping centers CUP DP, A CUP
Transitional
housing

CUP CUP
Service Uses
Banks and
financial services

DP, A DP, A
Business support
services

DP, A DP, A DP, A DP, A
Cannabis testing
laboratories
CUP 19.20.030
Cemeteries,
columbariums and
mortuaries
CUP CUP CUP 19.06.130
Child day care,
centers
CUP CUP CUP 19.06.050
Construction
contractors
DP, A
Drive-in and drivethru servicesCUP CUP CUP 19.06.070
Hotels and motels DP, A
Kennels and
animal boarding

DP, A DP, A
Laundries and dry
cleaning plants

CUP CUP DP, A DP, A
City of Buellton, CA
§ 19.02.210 § 19.02.210
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COMMERCIAL/INDUSTRIAL ZONES AND PERMIT REQUIREMENTS

LAND USE
TYPES

PERMIT REQUIREMENT BY ZONE
CN CR CS M See Section
Medical services
— Clinics and
laboratories

CUP CUP CUP
Medical services
— Hospitals and
extended care

CUP CUP CUP
Medical services
— Veterinary
clinics and
hospitals

CUP MUP DP, A DP, A
Offices DP, A DP, A DP, A DP, A
Offices, temporary MUP MUP MUP MUP 19.06.210
Personal services DP, A DP, A
Public safety
facilities

DP, A DP, A DP, A A
Public utility
facilities

CUP CUP DP, A DP, A
Repair and
maintenance —
Accessory to sales

MUP DP, A DP, A DP, A
Repair and
maintenance —
Consumer
products

MUP DP, A DP, A DP, A
Repair and
maintenance —
Vehicle, indoor

DP, A DP, A DP, A
Repair and
maintenance —
Vehicle, outdoor

MUP MUP MUP
Service stations MUP MUP MUP MUP
Storage, accessory A-DP DP, A DP, A DP, A
Storage of
petroleum
products for onsite use

MUP MUP MUP MUP
Storage yards and
sales lots
DP, A
Warehousing DP, A DP, A
Transportation
and
Communications
City of Buellton, CA
§ 19.02.210 § 19.02.210
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(Prior code § 19.02.210; Ord. 94-13, 1994; Ord. 97-02 § II(2), 1997; Ord. 06-10 § 2(E)(4), 2006; Ord. 06-12 § 3, 2006; Ord. 08-07 § 3, 2008; Ord. 10-04 § 4, 2010; Ord.

COMMERCIAL/INDUSTRIAL ZONES AND PERMIT REQUIREMENTS

LAND USE
TYPES

PERMIT REQUIREMENT BY ZONE
CN CR CS M See Section
Airfields and
landing strips

CUP CUP CUP
Antennas,
communication
facilities, nonCPUC regulated

MUP MUP MUP MUP
Antennas,
communication
facilities, CPUC
regulated

CUP CUP CUP
Broadcasting
studios
DP, A
Heliports CUP CUP CUP
Pipelines and
transmission lines
CUP CUP CUP CUP 19.06.150
Transit stations
and terminals

CUP CUP DP, A
Truck stops MUP DP, A
Vehicle and freight
terminals

MUP DP, A
Vehicle storage DP, A DP, A DP, A

KEY TO PERMIT REQUIREMENTS
Allowed use, zoning clearance
required
A 19.08.100
Minor use permit required MUP 19.08.110
Conditional use permit required CUP 19.08.110
Development plan required DP 19.08.120
Development plan for the first
development of a vacant site or
any exterior alteration of an
existing building that requires a
building permit; zoning clearance
for reuse of an existing building
with no changes in appearance
DP, A 19.08.120
Use not allowed
Note: See Section 19.01.050(C) regarding uses not listed. See Chapter 19.12 for definitions of listed uses.

City of Buellton, CA
§ 19.02.210 § 19.02.210
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11-06 § 4, 2011; Ord. 11-07 § 3, 2011; Ord. 19-02 § 3, 2019) City of Buellton, CA
§ 19.02.210 § 19.02.210
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CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 11

To: The Honorable Mayor and City Council
From: Scott Wolfe, City Manager
Meeting Date: May 9, 2024
Subject: Discussion on Possible Ballot Initiative to Increase Transient Occupancy Tax
______________________________________________________________________________

BACKGROUND
In November of 2012, the City voters approved an initiative increasing the Transient Occupancy Tax (TOT), or hotel bed tax, from 10% to 12%. This initiative was placed on the ballot by the City Council at the time.

Earlier this year, the City of Solvang staff informed Buellton’s staff of their intent to file an initiative for the November 2024 ballot to increase their TOT rate from 12% to 14%.

The City of Solvang has hired a polling firm to test the willingness of Solvang voters to approve such an increase initiative, and the results of this polling indicated a support rate of in excess of 70%. They have received feedback apart from this polling indicating some concern if Solvang attempts to raise their rate while Buellton’s rate remains at 12%, and therefore inquired as to Buellton’s willingness to consider such an initiative to keep pace with Solvang’s rate.

The City of Buellton has not done any polling on this matter. However, staff had contacted a polling firm that the City has done business with previously and were advised by this firm that TOT increases are frequently undertaken by cities without polling, given the minimal impacts to the residents who would be voting on the initiative. Given the similarities between the cities of Solvang and Buellton, it is reasonable to assume a similar acceptance rate if the City were to decide to place such an initiative on the ballot.

The placement of such an initiative has not been under consideration by the City, and is only brought forward at the suggestion of the City of Solvang. While no immediate need for such an increase is necessary at this time, future costs associated with an aging infrastructure system and desired changes to Highway 246 could more easily be covered with additional revenues that such an initiative might generate.

Caution is generally advisable when a city contemplates placing more than one initiative on a ballot. The City Council will likely be rendering a decision on placing an initiative to update the Urban Growth Boundary (UGB) later this month. However, given the limited feedback received on the UGB to date, and the fact that the persons paying an increased TOT will be non-residents, the placement of these two initiatives may not result in too much controversy. However, the City Council may wish to consider the decision to place the other potential initiative when deciding whether or not to place this initiative.

Staff has asked Kathy Vreeland of the Buellton Chamber of Commerce and Shelby Sim of VisitSYV to give their thoughts on such an initiative to the City Council. Staff will present any written comments received before May 9 to the City Council at or before the May 9 meeting.

FISCAL IMPACT
This item is expected to have minor impacts associated with the preparation and filing of such an initiative. In the event that an initiative is placed on the ballot and is approved by the voters, the City could expect to see an increase in TOT revenues of approximately $633,000.00 per year.

RECOMMENDATION
That the City Council discuss this matter and direct staff as appropriate as to how to proceed.

CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 12

To: The Honorable Mayor and City Council
From: Scott Wolfe, City Manager
Meeting Date: May 9, 2024
Subject: Consideration of Policy for Flying of Flags/Banners at City Facilities
______________________________________________________________________________

BACKGROUND
The City Council, as a part of its Council Priorities, has identified the desire to consider policies to be used to determine if, how, and/or when. Flags other than the US, California, and Buellton flags might be flown on City facilities.

On March 28, the City Council directed staff to bring back a policy for consideration by the City Council. This policy was to be modelled on the ordinance adopted by the City of Boston, Massachusetts, given that their document was adopted in response to a legal action which found their previous policy unable to be enforced.

Staff has drafted a policy for Buellton, using Boston’s as a guide, which is attached to this report as Attachment 1. The highlights of this policy are:

1. Flags flown at City Hall shall only be the US flag, California flag, and City of Buellton flag. Certain exceptions are allowed by Council resolution.

2. Flags flown on Avenue of Flags:
a. Median 50’ flagpoles are part of a monument and shall only fly the US flag. b. Flagpoles on Median 4 are part of a monument and shall only fly the US flag, the California flag, the Buellton flag, the flag of each uniformed service of the United States Military, and the National League of Families POW/MIA flag. c. The City may establish a flagpole to be reserved for the display of other flags associated with Cultural Heritage Observances, as authorized by the City Council annually, or pursuant to City Council resolution.

3. Street light banners:
a. Banners on Avenue of Flags shall be limited to City-sponsored banners, and shall have the purpose of promoting the City of Buellton, its local business community (without identifying individual businesses), and City-sponsored activities, for example its Arts and Culture program.

b. Banners on Highway 246 and Industrial Way may be placed by organizations identified by the City Council in their annual identification of Cultural Heritage Observances or by City Council resolution.

A key aspect of this program is the understanding that the display of flags and banners on the City’s facilities, whether flag poles or street lights, are expressions of official City sentiments and not a forum for the free expression by the public.

Staff recommends that the City Council review the attached policy documents and, if appropriate, direct staff to implement it as City policy.

This is a purely policy matter before the City Council. No action is required, but an expression of City policy on the part of the City Council will provide guidance to staff and the public as to the appropriate use of City facilities with regard to the display of flags and banners.

FISCAL IMPACT
There are no anticipated fiscal impacts associated with this item.

RECOMMENDATION
That the City Council discuss this matter and direct staff to make changes to the draft policy, or direct staff to implement the policy, as deemed appropriate.

ATTACHMENTS
Attachment 1 – Draft Policy on the Display of Flags and Banners on City facilities

DISPLAY OF FLAGS AND BANNERS ON CITY FACILITIES
The purpose of this policy is to establish guidelines for the display by the City of Buellton of (l) flags of governments recognized by the Federal Government, and (2) other flags on City facilities.

I. Policy. It is the policy of the City of Buellton that flags should be displayed in conformance with Federal and State policies, as stated in the Federal "Our Flag" publication of the Congress, House Document No. 96-144; Chapter 3. Display of Flags, California Government Code Sections 430-439.

II. Order of Precedence. Outdoor flags will be flown at City facilities in the following order of precedence: first, the United States flag; second, the State of California flag; and third, the City of Buellton flag.

III. Special occasions of Federal, State and local proclamation. a. Flags at City Hall shall be displayed in accordance with the above standards. However, the Mayor may order flags to be lowered to half-staff including, but not limited to flags of the United States of America and the State of California in honor of the death of a City employee killed in the line of duty, or in observance of a specific event or circumstance.

Flags shall also be lowered to half-staff if ordered by the President of the United States or the Governor of the State of California.

b. Pursuant to resolution of the City Council, other flags may be flown by the City in place of the City of Buellton flag at City Hall.

IV. Other Flags. The City's flagpoles are not intended to serve as a forum for free expression by the public. The following flags may be displayed by the City at City Hall as an expression of the City's official sentiments:
a. Flags of Governments Recognized by the United States. Flags of governments recognized by the United States may be displayed pursuant to resolution of the City Council.

b. Flags Displayed in Conjunction with Official Events or Ceremonies as Announced by City Council Resolution. By resolution of the City Council, other flags may be displayed in connection with official City events, observances, or ceremonies. c. Ownership of Other Flags. Though the cost of other flags shall be borne by the persons/organizations requesting other flags be flown, the City shall acquire ownership of all flags that it flies in place of the City of Buellton flag.

V. Avenue of Flags. The fifty-foot tall flagpoles on each of the eight (8) median islands on Avenue of Flags constitute a monument. Only the United States Flag shall be flown on these flagpoles. Similarly, flagpoles on Median 4 of Avenue of Flags are a part of a monument recognizing the service of the United States military forces and veterans thereof. Flags flown on these poles shall be limited to the United States Flag, the State of California flag, the City of Buellton flag, the flag of each uniformed service of the United States Military, and the National League of Families POW/MIA flag.

VI. Flagpoles reserved for City Official Observances. The City may establish flagpoles on public property, to include median islands on Avenue of Flags (except median 4) for the purpose of displaying flags other than the United States Flag, the State of California flag, and the City of Buellton flag. Such flagpoles shall be reserved for the display of flags by organizations identified by the City Council in their annual identification of Cultural Heritage Observances. Flags of organizations not identified in the City Council’s annual identification of Cultural Heritage Observances, may be authorized by resolution of the City Council.

VII. Flagpole content. In no instance shall commercial, religious, or political messages be permitted on City-owned flagpoles. Such determination shall be at the discretion of the City Manager and City Attorney. The foregoing shall not be interpreted to prohibit non-textual symbols consistent with a Cultural Heritage Observance.

VIII. Street Light Banners. It is the policy of the City of Buellton City Council to allow the use of street light banners on City-owned street lights in the following manner:

a. Banners on Avenue of Flags. Banners to be allowed on City-owned street lights on Avenue of Flags shall be limited to City-sponsored banners, and shall have the purpose of promoting the City of Buellton, its local business community (without identifying individual businesses), and City-sponsored activities, for example its Arts and Culture program.
b. Banners on other City-owned street lights. Banners on non-residential City-owned street lights NOT on Avenue of Flags (currently on Highway 246 and Industrial Way) may be placed by organizations identified by the City Council in their annual identification of Cultural Heritage Observances. Banners by organizations not identified in the City Council’s annual identification of Cultural Heritage Observances may be authorized by resolution of the City Council. Banners shall be provided to the City at the sole cost of the organization authorized to place the banner, which shall also bear the costs of placement of the banners by City staff or other City-approved contractor.

Banners, once placed upon the street lights, shall become the property of the City of Buellton and may be reused in future years if authorized by the City Council. c. Banner content. In no instance shall commercial, religious, or political messages be permitted on City-owned street lights. Such determination shall be at the discretion of the City Manager and City Attorney. The foregoing shall not be interpreted to prohibit nontextual symbols consistent with a Cultural Heritage Observance.

CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 13
To: The Honorable Mayor and City Council
From: Rose Hess, Public Works Director
Meeting Date: May 9, 2024
Subject: Discussion Regarding Restriping of South Avenue of Flags ______________________________________________________________________________

BACKGROUND
During the April 11, 2024 meeting Council provided direction to staff regarding the traffic calming measures proposed via restriping on south Ave of Flags. The restriping incorporates various traffic calming measures including:

1. Reduction of lanes/lane widths

2. Additional speed limit signs in NB/SB direction

3. Installation of PMG radar feedback signs in NB/SB direction

4. Widening of shoulder buffers and bike lanes

5. Use of raised pavement markers to delineate widened shoulders and buffers In addition, Council requested turn lanes from southbound into Rancho de Maria at Shadow Mountain and from northbound into Flying Flags. These requests have been incorporated as provided in Attachment 1.

Staff recommends Council approves the restriping recommendations so staff can incorporate into the FY 23/24 Road Maintenance Project.

FISCAL IMPACT
Approval of restriping recommendation will be included in the FY 23/24 Road Maintenance Project which is included in the CIP as Project No. 92-322.

RECOMMENDATION
Staff recommends approve the restriping of South Avenue of Flags between the southerly City limits to Highway 246 and incorporate to the FY 2023/2024 Road Maintenance Project.

ATTACHMENTS
Attachment 1 – South Ave of Flags Striping Plans

14.1' 11' 11' 15.8'
12'Right Turn Channel 150'
Right Turn Channel
150'
11' 11' 11' Possible parellel parking 200' 5' 5'
8'
11' 5' 13' 5'
20' 40' 80'
SCALE: 1" = 40' 0 MATCHLINE
Job 24025

ASSOCIATED TRANSPORTATION ENGINEERS
100 N. Hope Avenue, Suite 4, Santa Barbara, CA 93110 · (805)687-4418 R.C.E. 18030 DATE 04/26/24
N POO NA IO L FES ARD O SL. E IC ED P RE RH NEER I FOR V I A I F C L C L A N I G RE I ETA ST O No. 18030

ST I R L G

CONCEPT PLAN
Exp. 06/30/2025
Proposed Striping PD-1
Ex. Bus Stop

Caltrans (N.I.C.)
Caltrans (N.I.C.) 14.1' 11' 11' 15.8'
Right Turn Channel
150' 11' 5' 5'
11' 11'
16'
5'
11' 5' 13' YIELD
20' 40' 80'
SCALE: 1" = 40' 0 MATCHLINE
Job 24025

ASSOCIATED TRANSPORTATION ENGINEERS
100 N. Hope Avenue, Suite 4, Santa Barbara, CA 93110 · (805)687-4418 R.C.E. 18030 DATE 04/26/24
N POO NA IO L FES ARD O SL. E IC ED P RE RH NEER I FOR V I A I F C L C L A N I G RE I ETA ST O No. 18030

ST I R L G

CONCEPT PLAN
Exp. 06/30/2025
Proposed Striping PD-2

14.1' 11' 11' 15.8'
12'Right Turn Channel 150'
Right Turn Channel
150'
11' 11' 11' Possible parellel parking 200' 5' 5'
8'
11' 5' 13' 5'
20' 40' 80'
SCALE: 1" = 40' 0 MATCHLINE
Job 24025

ASSOCIATED TRANSPORTATION ENGINEERS
100 N. Hope Avenue, Suite 4, Santa Barbara, CA 93110 · (805)687-4418 R.C.E. 18030 DATE 04/26/24
N POO NA IO L FES ARD O SL. E IC ED P RE RH NEER I FOR V I A I F C L C L A N I G RE I ETA ST O No. 18030

ST I R L G

CONCEPT PLAN
Exp. 06/30/2025
Proposed Striping with Existing Striping PD-3
Ex. Bus Stop

Caltrans (N.I.C.)
Caltrans (N.I.C.) 14.1' 11' 11' 15.8'
Right Turn Channel
150' 11' 5' 5'
11' 11'
16'
5'
11' 5' 13' YIELD
20' 40' 80'
SCALE: 1" = 40' 0 MATCHLINE
Job 24025

ASSOCIATED TRANSPORTATION ENGINEERS
100 N. Hope Avenue, Suite 4, Santa Barbara, CA 93110 · (805)687-4418 R.C.E. 18030 DATE 04/26/24
N POO NA IO L FES ARD O SL. E IC ED P RE RH NEER I FOR V I A I F C L C L A N I G RE I ETA ST O No. 18030

ST I R L G

CONCEPT PLAN
Exp. 06/30/2025
Proposed Striping with Existing Striping PD-4

CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 14

To: The Honorable Mayor and City Council
From: Shannel Zamora, Finance Director
Meeting Date: May 9, 2024
Subject: Resolution No. 24-12- A Resolution of the City Council of the City of Buellton, California, for the Purpose of Budget Amendments from Operational Changes related to Fiscal Year 2023-24 Budget through the Third Quarter ending March 31, 2024
______________________________________________________________________________

BACKGROUND
As part of the City’s budget process, staff periodically presents to the City Council for consideration various operational and personnel adjustments in conjunction with the quarterly financial report. Amendments during the fiscal year are accomplished at quarterly intervals while staff outlines current economic conditions.

Staff is presenting the additional operational recommendations for incorporation into the 2023-24 budget. Some of the proposed adjustments have been previously authorized by City Council. Proposed Amendments are explained on Exhibit A. A summary of the proposed budget amendments are below.

General Fund Budget Amendments
• Proposed operational and capital budget appropriation increases total $727,612. • Proposed changes to revenue includes a transfer from reserves in the amount of $367,538.

Wastewater Fund Budget Amendments
• Proposed Wastewater Fund appropriation increases total $51,191. • Proposed change includes a transfer from reserves of $51,191 to cover the appropriation increase.

Water Fund Budget Amendments
• Proposed Water Fund appropriation increases total $119,624. • Proposed change includes a transfer from reserves of $119,62 to cover the appropriation increase

Gas Tax Fund Budget Amendments
• Proposed Gas Tax appropriation increases total $466,166. • Proposed change includes a transfer from reserves of $466,166 to cover the appropriation increase
Measure A Fund Budget Amendments
• Proposed Measure A appropriation increases total $98,424. • Proposed change includes a transfer from reserves of $98,424 to cover the appropriation increase
Capital Improvement Budget Amendments
• Proposed Capital Improvement appropriation increases total $1,122,788. • Proposed offset appropriation include transfer in of $526,198 from General Fund, transfer in of $32,000 from Water Fund, transfer in of $466,166 from the Gas Tax Fund, and $98,424 from the Measure A Fund.

FISCAL IMPACTS
The proposed operational changes are intended to maximize operational efficiencies and enhance service delivery. The proposed amendments to the General Fund increases appropriation in the amount of $727,612.The current operating surplus will be used to offset a portion of the increase in General Fund expenditures, and $367,538 will used from reserves.

The proposed amendments to the Wastewater Fund increases appropriations by $51,191 offset with a transfer from reserves and results in a net change of $0.

The proposed amendments to the Water Fund increases appropriations by $119,624 offset with a transfer from reserves and results in a net change of $0.

The proposed amendments to the Gas Tax Fund increase appropriations by $466,166 offset with a transfer from reserves and results in a net change of $0.

The proposed amendments to the Measure A Fund increase appropriations by $98,424 offset with a transfer from reserves and results in a net change of $0.

The proposed Capital Improvement Budget increases appropriations by $1,122,788. The appropriation is offset by a $526,198 transfer-in from the General Fund, $32,000 from the Water Fund, $466,166 from the Gas Tax Fund, and $98,424 from the Measure A Fund for a net change of $0.

RECOMMENDATION
That the City Council consider adoption of Resolution No. 24-12 - “A Resolution of the City Council of the City of Buellton, California, for the Purpose of Budget Amendments from Operational Changes related to Fiscal Year 2023-24 Budget through the Third Quarter ending March 31, 2024”

ATTACHMENTS
Resolution No. 24-12 (Exhibit A)

RESOLUTION NO. 24-12

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF BUELLTON, CALIFORNIA, FOR THE PURPOSE OF

BUDGET AMENDMENTS FROM OPERATIONAL
CHANGES RELATED TO FISCAL YAR 2023-24 BUDGET
THROUGH THIRD QUARTER ENDING MARCH 31, 2024
WHEREAS, the City Council adopted the Biennial Fiscal Year 2023-24 and 2024-25 Budget on June 8, 2023; and
WHEREAS, it was necessary to make further amendments to Biennial Fiscal Year 2023- 24 as part of the First Quarter Financial Report on October 26, 2023; and WHEREAS, it was necessary to make further amendments as part of the Mid-Year Review on March 14, 2014; and
WHEREAS, it is necessary to make further amendments to Fiscal Year 2023-24 Budget as part of the Third Quarter Financial Report.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Buellton as follows:

That proposed budget amendments on the attached Exhibit A for the Fiscal Year 2023-24 are approved.

The proposed operational changes are intended to maximize operational efficiencies and enhance service delivery. The proposed amendments to the General Fund increases appropriation in the amount of $727,612. The current operating surplus will be used to offset a portion of the increase in General Fund expenditures, and $367,538 will used from reserves.

The proposed amendments to the Wastewater Fund increases appropriations by $51,191 offset with a transfer from reserves and results in a net change of $0.

The proposed amendments to the Water Fund increases appropriations by $119,624 offset with a transfer from reserves and results in a net change of $0.

The proposed amendments to the Gas Tax Fund increase appropriations by $466,166 offset with a transfer from reserves and results in a net change of $0.

The proposed amendments to the Measure A Fund increase appropriations by $98,424 offset with a transfer from reserves and results in a net change of $0.

The proposed Capital Improvement Budget amendments increases appropriations by $1,122,788.

The appropriation is offset by a $526,198 transfer-in from the General Fund, $32,000 from the Water Fund, $466,166 from the Gas Tax Fund, and $98,424 from the Measure A Fund for a net change of $0.

PASSED, APPROVED and ADOPTED this 9th day of May, 2024
____________________________
Dave King
Mayor
ATTEST:
___________________________
Linda Reid
City Clerk

May 9, 2024
Exhibit A FY 2023-24 Third Quarter
Budget Amendments
City of Buellton
Fiscal Year 2023-24 Budget Amendments - Third Quarter
Fund Revenue Expenditures
Surplus
(Deficit)
001- General $ 15,819,311 $ 15,819,311 $ -
005- Wastewater $ 2,411,084 $ 2,411,084 $ -
006- Wastewater Capital $ 315,000 $ 315,000 $ -
020- Water $ 4,067,947 $ 4,067,947 $ -
021- Water Capital $ 385,000 $ 385,000 $ -
023- Housing $ 5,800 $ 3,000 $ 2,800
024 - Traffic Mitigation $ 400 $ - $ 400
025- Gas Tax $ 885,175 $ 885,175 $ -
027- Local Transportation $ 147,000 $ 147,000 $ -
029- Transportation Planning $ 45,300 $ 45,000 $ 300
031- Measure A $ 1,319,805 $ 1,319,805 $ -
032 - ARPA Funding $ 1,240,448 $ 1,228,698 $ 11,750
092 - Capital Project $ 11,562,292 $ 11,562,292 $ -
Total $ 38,204,562 $ 38,189,312 $ 15,250
Fund Balance Analysis

BUDGET AT A GLANCE
(WITH PROPOSED BUDGET AMENDMENTS)
May 9, 2024
Resolution No. 24-12
"A Resolution of the City Council of the City of Buellton, California, for the Purpose of Budget Amendments from
Operational Changes Related to Fiscal Year 2023-24 Budget through the Third Quarter Ending March 31, 2024"
Previous Related Resolutions:

Resolution No. 23- 14
"A Resolution of the City Council of the City of Buellton, California, Adopting the Biennial Fiscal Year 2023-24 and 2024-25 Budget"
Resolution No. 23-20
"A Resolution of the City Council of the City of Buellton, California, for the Purpose of Budget Amendments from
Operational Changes Related to Fiscal Year 2023-24 Budget through the First Quarter Ending September 30, 2023"
Budget Amendment Summary:

The proposed operational changes are intended to maximize operational efficiencies and enhance service delivery. The proposed amendments to the General Fund increases appropriation in the amount of $727,612.. The current operating surplus will be used to offset a portion of the increase in General Fund expenditures, and $367,538 will used from reserves.

The proposed amendments to the Wastewater Fund increases appropriations by $51,191 offset with a transfer from reserves and results in a net change of $0.

The proposed amendments to the Water Fund increases appropriations by $119,624 offset with a transfer from reserves and results in a net change of $0.

The proposed amendments to the Gas Tax Fund increase appropriations by $466,166 offset with a transfer from reserves an results in a net change of $0.

The proposed amendments to the Measure A Fund increase appropriations by $98,424 offset with a transfer from reserves and results in a net change of $0.

The proposed Capital Improvement Budget increases appropriations by $1,122,788. The appropriation is offset by a $526,198 transfer-in from the General Fund, $32,000 from the Water Fund, $466,166 from the Gas Tax Fund, and $98,424 from the Measure A Fund for a net change of $0.

Fund
Beginning Fund
Balance
Operating
Revenue
Operating
Expenditures Transfers In Transfers Out
Use of
Reserve Ending Balance
001- General $ 13,963,884 $ 11,075,848 $ 9,541,466 $ - $ 6,277,845 $ 4,743,463 $ 9,220,421 005- Wastewater $ 3,178,481 $ 1,246,939 $ 1,846,084 $ - $ 565,000 $ 1,164,145 $ 2,014,336 006- Wastewater Capital $ 351,081 $ - $ 15,000 $ 315,000 $ 300,000 $ - $ 351,081 020- Water $ 8,355,457 $ 2,510,904 $ 2,482,532 $ - $ 1,585,415 $ 1,557,043 $ 6,798,414 021- Water Capital $ 306,133 $ - $ 35,000 $ 385,000 $ 350,000 $ - $ 306,133 023- Housing $ 496,482 $ 5,800 $ 3,000 $ - $ - $ - $ 499,282 024 - Traffic Mitigation $ 36,707 $ 400 $ - $ - $ - $ - $ 37,107 025- Gas Tax $ 583,150 $ 352,705 $ 122,000 $ - $ 763,175 $ 532,470 $ 50,680 027- Local Transportation $ 371,285 $ 9,354 $ 87,000 $ 137,646 $ 60,000 $ - $ 371,285 029- Transportation
Planning $ (102,870) $ 45,300 $ 45,000 $ - $ - $ (102,570) 031- Measure A $ 867,894 $ 451,911 -$ -$ 1,319,805 $ $ 867,894 $ - 032 - ARPA Funding $ 10,459 $ 1,240,448 -$ -$ 1,228,698 $ -$ $ 22,209 092- CIP $ - -$ 11,562,292 $ $ 11,562,292 $ -
Total $ 28,418,143 $ 16,939,609 $ 25,739,374 $ 12,399,938 $ 12,449,938 $ 8,865,015 $ 19,568,378

May 9, 2024
Exhibit A FY 2023-24 Third Quarter
Budget Amendments
City of Buellton Fiscal Year 2023-24 Revenue Budget Amendments Schedule of Revenues
Fund
Original
Budget Current Budget
Proposed
Amendments
Amended
Budget % Change % of Budget
001- General 15,266,888 15,451,773 367,538 15,819,311 2.38% 59.38% 005- Wastewater 2,325,604 2,359,893 51,191 2,411,084 2.17% 9.05% 006- Wastewater Capital 315,000 315,000 - 315,000 0.00% 1.18% 020- Water 3,801,678 3,948,323 119,624 4,067,947 3.03% 15.27% 021- Water Capital 385,000 385,000 - 385,000 0.00% 1.45% 023- Housing 5,800 5,800 - 5,800 0.00% 0.02%
024 - Traffic Mitigation 400 400 - 400 0.00% 0.00%
025- Gas Tax 419,009 419,009 466,166 885,175 111.25% 3.32% 027- Local Transportation 147,000 147,000 - 147,000 0.00% 0.55% 029- Transportation Planning 45,300 45,300 - 45,300 0.00% 0.17% 031- Measure A 1,003,518 1,221,381 98,424 1,319,805 8.06% 4.95% 032 - ARPA Funding 1,240,448 1,240,448 - 1,240,448 0.00% 4.66% Total 24,955,645 25,539,327 1,102,943 26,642,270 4.32% 100.00% By Fund Type
General Fund 15,266,888 15,451,773 367,538 15,819,311 2.38% 59.38% Enterprise Fund 6,827,282 7,008,216 170,815 7,179,031 2.44% 26.95% Special Revenue Funds 2,861,475 3,079,338 564,590 3,643,928 18.33% 13.68% Total: 24,955,645 25,539,327 1,102,943 26,642,270 4.32% 100.00% Explanation of Budget Amendments
Fund Budget Action
Adjustment
Amount Council Action
General Fund
$ 367,538
Wastewater $ 51,191
Water $ 119,624
Gas Tax $ 466,166
Measure A $ 98,424
Budget Amendments by Account Number
Account Number Budget Item Current Budget
With Proposed
Amendment $ Change % Change
001-44040 Transfer from Reserve $ 4,375,925 $ 184,885 0.00% 005-49652 Transfer from Reserve $ 1,122,243 $ 1,173,434 $ 51,191 4.56% 020-49661 Transfer from Reserve $ 1,451,653 $ 1,571,277 $ 119,624 8.24% 025-44040 Transfer from Reserve $ 66,304 $ 532,470 $ 466,166 703.07% 031-49736 $ 769,470.00 $ 867,494 98,024 12.74%
Amendment Total: $ 735,005
Transfer monies to fund additional CIP expenditures To be taken on May 9,2024 Transfer from Reserve
To be taken on May 9,2024 Transfer monies from General Fund reservie to fund CIP project increases
Transfer monies from Water reserves to fund CIP and operating increases
To be taken on May 9,2024
Transfer monies to fund additional CIP expenditures
Transfer monies from Wastewater reserves to fund CIP and operating increases
To be taken on May 9,2024
To be taken on May 9,2024

May 9, 2024
Exhibit A FY 2023-24 Third Quarter
Budget Amendments
City of Buellton Fiscal Year 2023-24 Expenditure Budget Amendments Schedule of Expenditure
Fund Original Budget Current Budget
Proposed
Amendments Amended Budget % Change % of Budget
001- General 13,276,546 15,091,699 727,612 15,819,311 5.48% 59.41% 005- Wastewater 2,325,604 2,359,893 51,191 2,411,084 2.20% 9.06% 006- Wastewater Capital 315,000 315,000 - 315,000 0.00% 1.18% 020- Water 3,801,678 3,948,323 119,624 4,067,947 3.15% 15.28% 021- Water Capital 385,000 385,000 - 385,000 0.00% 1.45% 023- Housing 3,000 3,000 - 3,000 0.00% 0.01%
024 - Traffic Mitigation - - - - 0.00% 0.00%
025- Gas Tax 419,009 419,009 466,166 885,175 111.25% 3.32% 027- Local Transportation 147,000 147,000 - 147,000 0.00% 0.55% 029- Transportation
Planning 45,000 45,000 - 45,000 0.00% 0.17%
031- Measure A 1,003,518 1,221,381 98,424 1,319,805 9.81% 4.96% 032- ARPA Funding 1,228,698 1,228,698 - 1,228,698 0.00% 4.61% Total 22,950,053 25,164,003 1,463,017 26,627,020 6.37% 100.00% By Fund Type
General Fund 13,276,546 15,091,699 727,612 15,819,311 5.48% 59.41% Enterprise Fund 6,827,282 7,008,216 170,815 7,179,031 2.50% 26.96% Special Revenue Funds 2,846,225 3,064,088 564,590 3,628,678 19.84% 13.63% Total: 22,950,053 25,164,003 1,463,017 26,627,020 6.37% 100.00% Explanation of Budget Amendments
Fund Budget Action
Adjustment
Amount
General $ 110,000
General $ (25,000)
Wastewater $ 16,321
Water $ 41,324
General $ 23,000
Wastewater $ 18,870
Water $ 29,000
General $ 30,314
Wastewater $ 16,000
Water $ 17,300
General $ 5,000
General $ 4,500
Water $ 32,000 To be authorized on May 9, 2024
Council Action
Increase budget for vehicle maintenance for Public Work fleet vehicle and equipment.

To be authorized on May 9, 2024
City Council granted emergency funding to the Buellton Senior Center. City Council authorized expenditure on April 29, 2024
City Council authorized expenditure on April
25, 2024
Allocate $41,324 for the purchase of a new truck to replace fleet vehicle.

Increase budget for vehicle maintenance for Public Work fleet vehicle and equipment.

To be authorized on May 9, 2024
$25,000 budgeted for fleet vehicle replacement was removed, as the Water Fund was replacing a truck. To be taken on May 9, 2024
Allocate an additional $16,321 for the purchase of a new truck to replace fleet vehicle.

City Council authorized expenditure on April
25, 2024
To be authorized on May 9, 2024 Increase budget for vehicle maintenance for Public Work fleet vehicle and equipment.

Increase appropriation for replacement of deadbolt locks at parks. To be authorized on May 9, 2024 Increase appropriation for electric cost due to rising PG&E rates. To be authorized on May 9, 2024 Increase appropriation for electric cost due to rising PG&E rates. #VALUE! Increase appropriation for electric cost due to rising PG&E rates. To be authorized on May 9, 2024 Increase in appropriation for firewall upgrade. To be authorized on May 9, 2024 Increase in appropriation to Transfer out to Capital Improvement Project 092-613 Reservoir No. 2 Reroof for the purpose of increased project management and inspection cost.

May 9, 2024
Exhibit A FY 2023-24 Third Quarter
Budget Amendments
General $ 53,600
General $ 526,198
Gas Tax $ 466,166
Measure A $ 98,424
Budget Amendments by Account Number
Account Budget Item Department Current Budget
With Proposed
Amendment $ Change % Change
001-558-73100 Vehicle Replacement Public Works 25,000 - (25,000) -100.00% 005-701-73100 Vehicle Replacement Wastewater 25,000 41,324 16,324 65.30% 020-601-73100 Vehicle Replacement Water - 41,324 41,324 #DIV/0! 001-410-67205 Senior Center Support Non-Departmental 140,406 250,406 110,000 78.34% 001-558-60270 Maintenance - Vehicles Public Works 10,000 33,000 23,000 230.00% 005-701-73100 Maintenance - Vehicles Wastewater 8,000 26,870 18,870 235.88% 020-701-60270 Maintenance - Vehicles Water 7,000 36,000 29,000 414.29% 001-510-61241 Utilities - Electric Library 3,000 4,000 1,000 33.33% 001-550-61241 Utilities - Electric Street-lights 50,000 70,000 20,000 40.00% 001-552-61241 Utilities - Electric Parks 4,000 9,200 5,200 130.00% 001-556-61241 Utilities - Electric
Landscape
Maintenance 4,300 4,900 600 13.95%
001-558-61241 Utilities - Electric Public Works 2,216 3,600 1,384 62.45% 001-565-61241 Utilities - Electric Planning 5,170 7,300 2,130 41.20% 005-701-61241 Utilities - Electric Wastewater 64,000 80,000 16,000 25.00% 020-601-61241 Utilities - Electric Water 87,700 105,000 17,300 19.73% 001-552-60256
Maintenance & Repair - Oak
Park Parks 10,000 15,000 5,000 50.00%
001-410-72300 Computer Equipment Non-Departmental 5,500 10,000 4,500 81.82% 020-601-69100 Transfer to Other Funds Water 1,553,415 1,585,415 32,000 2.06% 001-410-77000 Transfer to Capital Outlay Non-Departmental 5,671,000 6,197,198 526,198 9.28% 025-554-77000 Capital Outlay Gas Tax 297,009 763,175 466,166 156.95% 031-560-77000 Capital Outlay Measure A 1,124,381 1,222,805 98,424 8.75% -
Amendment Total: $ 1,409,420
Increase in appropriation to Transfer out to Capital Improvement Project 092-309 for the purpose of exploring traffic safety improvements on West Highway 246.

City Council authorized expenditure on
February 22, 2024
Increase in appropriation to Transfer out to Capital Improvement Project 092-307 McMurray Road widening for the purpose of awarding a construction contract with RDZ contractors. Allocation between General, Gas, and Measure A funds.

Increase in appropriation to Transfer out to Capital Improvement Project 092-307 McMurray Road widening for the purpose of awarding a construction contract with RDZ contractors. Allocation between General, Gas, and Measure A funds.

City Council authorized expenditure on January
25, 2024
City Council authorized expenditure on January
25, 2024
City Council authorized expenditure on January
25, 2024
Increase in appropriation to Transfer out to Capital Improvement Project 092-307 McMurray Road widening for the purpose of awarding a construction contract with RDZ contractors. Allocation between General, Gas, and Measure A funds.

May 9, 2024
Exhibit A FY 2023-24 Third Quarter
Budget Amendments
City of Buellton Fiscal Year 2023-24 Capital Improvement Budget Amendments Project Number PROJECT DESCRIPTION
FY 2023-24 Original
Budget
FY 2023-24 Current
Budget
FY 2023-24
Additions/
(Deletions)
FY 2023-24
Proposed
Amended Total % Change
092-102 Storm Drain Outfall Repairs & Re-Establishment 40,000 40,000 - 40,000 0.00% 092-205 City Hall Repair (Roof) 50,000 50,000 - 50,000 0.00% 092-207 Santa Ynez River Trail 50,000 50,000 - 50,000 0.00% 092-212 The Avenue Median 3 Improvements 125,000 125,000 - 125,000 0.00% 092-214 City Hall Emergency Generator/Electrical Replacement 40,000 40,000 - 40,000 0.00% 092-217 River View Park Basketball Court Resurfacing 80,000 80,000 - 80,000 0.00% 092-220 Willemsen Parking Lot 1,400,000 1,400,000 - 1,400,000 0.00% 092-221 Willemsen House Renovation 1,545,000 2,673,441 - 2,673,441 0.00% 092-222 Village Park Playground Improvements 80,000 101,750 - 101,750 0.00% 092-223 SYVCO CDBG 140 Highway 246 TI Improvement - 184,885 - 184,885 0.00% 092-307 McMurray Road Widening/ TS Improvements 579,452 579,452 1,037,188 1,616,640 178.99% 092-308 North Avenue of Flags Park & Ride 50,000 50,000 - 50,000 0.00% 092-309 West Highway 246 Safety Improvements - - 53,600 53,600 0.00% 092-321 Road Maintenance (22/23) 700,000 917,863 - 917,863 0.00% 092-322 Road Maintenance (23/24) 800,000 800,000 - 800,000 0.00% 092-401 Misc. River View Park Improvements 50,000 50,000 - 50,000 0.00% 092-603 WTP Facilities Improvement 150,000 150,000 - 150,000 0.00% 092-605 Water Treatment Plant 100,000 100,000 - 100,000 0.00% 092-607 Water Meter Upgrades 100,000 100,000 - 100,000 0.00% 092-609 Supplemental Well/WTP Feasibility 50,000 50,000 - 50,000 0.00% 092-610 Water Distribution System Improvements 100,000 100,000 - 100,000 0.00% 092-613 Reservoir No. 2 Reroof 1,839,702 1,947,113 32,000 1,979,113 1.64% 092-704 Sewer Line Replacement 250,000 250,000 - 250,000 0.00% 092-706 WWTP Facilities Improvements 300,000 300,000 - 300,000 0.00% 092-710 Plant Power Reliability 300,000 300,000 - 300,000 0.00% Total Capital Improvement Budget: 8,779,154 10,439,504 1,122,788 11,562,292 11% Fund Account Description FY 2023-24 Original
Budget
FY 2023-24 Current
Budget
FY 2023-24
Additions/
(Deletions)
FY 2023-24
Proposed
Amended Total
% Change
001 092-49726 Transfer from General Fund 4,375,925 5,711,001 526,198 6,237,199 9% 005 092-49729 Transfer from Sewer Fund 550,000 550,000 - 550,000 0% 020 092-49732 Transfer from Water Fund 1,411,004 1,518,415 32,000 1,550,415 2% 025 092-49726 Transfer from Gas Tax Fund 297,009 297,009 466,166 763,175 157% 027 092-49733 Transfer from Local Transportation Fund 10,000 10,000 - 10,000 0% 031 092-49728 Transfer from Measure A 906,518 1,124,381 98,424 1,222,805 9% 032 092-49734 Transfer from American Relief Plan Act 1,228,698 1,228,698 - 1,228,698 0% Total Funding Sources: 8,779,154 10,439,504 1,122,788 11,562,292 177% Funding Source Budget Action Project No.

Adjustment
Amount Council Action
General Fund,
Gas Tax,
Measure A
092-307 $ 1,037,188
General Fund 092-309 $ 53,600
Water Fund 092-613 $ 32,000
Funding Sources
FY 2023-24 1st Quarter CIP Budget Amendment Requests
City Council authorized expenditure on
January 25, 2024
Increase construction and project/management budget for McMurray Road/Hwy 246 per contract awarded to RDZ
Contractors, Inc. Allocated to General Fund, Gas Tax and Measure A Fund.

Create Project No. 092-306 to explore traffic safety
improvements to West Highway 246. Cost is associated with contract with KOA to prepare Caltrans Traffic Study.

City Council authorized expenditure on
February 22, 2024
Action to be taken on May 9, 2024 Increase project management and inspection cost for Project No.092-613 Reservoir No. 2 Reroof .

May 9, 2024
Exhibit A FY 2023-24 Third Quarter
Budget Amendments
Budget Amendments by Account Number
Account Budget Item Type Current Budget
With Proposed
Amendment $ Change % Change
092-49727 Transfer from General Fund Transfer In 5,711,001 6,237,199 526,198 9.21% 092-49726 Transfer from Gas Tax Fund Transfer In 297,009 763,125 466,116 156.94% 092-49728 Transfer from Measure A Transfer In 1,124,381 1,222,805 98,424 8.75% 092-49732 Transfer from Water Fund Transfer In 1,518,415 1,550,415 32,000 2.11% 092-307-71500 Project Management & Inspections Expenditure 50,000 195,000 145,000 290.00% 092-307-74100 Construction/Improvement Expenditure 200,000 1,092,188 892,188 446.09% 092-309-70000 Conceptual Plan and Feasibility Expenditure - 53,600 53,600 0.00% 092-613-71500 Project Management & Inspections Expenditure 100,000 132,000 32,000 32.00%