CITY OF BUELLTON
CITY COUNCIL AGENDA
Regular Meeting of January 9, 2025 – 6:00 p.m.
City Council Chambers, 140 West Highway 246
Buellton, California
Council meetings will be conducted in person and the public is welcome to attend.
Written comments will not be read aloud but can be sent to the City Council via email at [email protected] (please reference agenda item number/subject matter, and include your name and address). The public can observe Council meetings via City TV Live Stream at:
http://www.cityofbuellton.com/government/cityTV.php
CALL TO ORDER
Mayor David Silva
PLEDGE OF ALLEGIANCE
OATH OF OFFICE – COUNCIL MEMBER JOHN SANCHEZ – DISTRICT 3
ROLL CALL
Council Members, Hudson Hornick and John Sanchez, Vice Mayor Elysia Lewis and Mayor David Silva
REORDERING OF AGENDA
PUBLIC COMMENTS
Speaker Slip to be completed and turned in to the City Clerk prior to commencement of meeting. Any person may address the Council on any subject pertaining to City business, including all items on the agenda not listed as a Public Hearing, including the Consent Agenda and Closed Session. Limited to three (3) minutes per speaker. By law, no action may be taken at this meeting on matters raised during Public Comments not included on this agenda. Public Speakers using a translator are allotted a total of six (6) minutes to speak, unless simultaneous translation equipment is used.
CONSENT CALENDAR (ACTION)
The following items are considered routine and non-controversial and are scheduled for consideration as a group. Any Council Member, the City Attorney, or the City Manager may request that an item be withdrawn from the Consent Agenda to allow for full discussion. Members of the Public may speak on Consent Agenda items during the Public Comment period.
1. Minutes of December 12, 2024 Regular City Council Meeting
City Council Meeting Agenda Page 2 January 9, 2025
2. List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year 2024/2025
3. Monthly Treasurer’s Report – November 30, 2024
(Staff Contact: Finance Director Shannel Zamora)
4. Approval of First Amendment to Lease and Agreement for the Provision of Library Management Services between the City of Buellton and the City of Goleta at the Buellton Library
(Staff Contact: City Manager Scott Wolfe)
PRESENTATIONS
5. Proclamation Recognizing Human Trafficking Awareness Month
6. Proclamation Recognizing Law Enforcement Appreciation Day
PUBLIC HEARINGS (POSSIBLE ACTION)
7. Ordinance No. 25-01 – “An Ordinance of the City Council of the City of Buellton, California, to Increase the Buellton Transient Occupancy Tax (TOT) Rate” (Introduction and First Reading)
(Staff Contact: City Attorney Greg Murphy)
COUNCIL MEMBER COMMENTS/ITEMS
This Agenda listing allows Council Members to provide comments regarding recent events, contributions made or received, and future requests from City Council Members to staff.
WRITTEN COMMUNICATIONS
Written communications are included in the agenda packets. Any Council Member, the City Manager or City Attorney may request that a written communication be read into the record.
COMMITTEE REPORTS This Agenda listing is the opportunity for Council Members to give verbal Committee Reports on any meetings recently held for which the Council Members are the City representatives thereto.
BUSINESS ITEMS (POSSIBLE ACTION)
8. Consider Appointment to Vacant City Council Seat – District 4 (Staff Contact: City Manager Scott Wolfe)
9. Consideration of Appointments to the Planning Commission (Staff Contact: City Manager Scott Wolfe)
City Council Meeting Agenda Page 3 January 9, 2025
10. Appointments to Boards, Commissions, and Committees A. Central Coast Water Authority (CCWA)
B. County Library Advisory Committee
C. Santa Barbara County Association of Governments (SBCAG) D. Air Pollution Control District (APCD)
E. California Joint Powers Insurance Authority (CJPIA)
F. League of California Cities (LOCC) – Voting Delegate G. Buellton Chamber of Commerce Board of Directors (Ex Officio Member) H. Multi-Jurisdictional Solid Waste Task Group
I. Economic Development Task Force
J. City/School District Joint Use Committee
K. Joint Cities-County Affordable Housing Task Group
L. Association of California Water Agencies/Joint Powers Insurance Authority M. Central Management Area Committee for the Sustainable Groundwater Management Act (SGMA)/JPA
N. Central Coast Community Energy (3CE) – (Policy Board/Operations Board)
O. Arts & Culture Committee
P. Other Committees Per Council Direction
CITY MANAGER’S REPORT
CLOSED SESSION ITEMS (POSSIBLE ACTION)
11. Closed Session Pursuant to Government Code Section 54956.8 Conference with Real Property Negotiator
Property: 202 Dairyland Road, Buellton, CA (APN: 099-66-032, -033, -034) Agency Negotiator: Scott Wolfe, City Manager
Negotiating Party: Horatio Partners, LLC
Under Negotiation: Price and Terms of Payment
ADJOURNMENT
The next meeting of the City Council will be held on Thursday, January 23, 2025 at 6:00 p.m.
City Manager Review: SW
Council Agenda Item No.: 1
CITY OF BUELLTON
CITY COUNCIL MEETING MINUTES
Regular Meeting of December 12, 2024
City Council Chambers, 140 West Highway 246
Buellton, California
CALL TO ORDER
Mayor King called the meeting to order at 6:00 p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present: Council Members Hudson Hornick, Elysia Lewis, Vice Mayor David Silva, and Mayor Dave King
Absent: Council Member John Sanchez
Staff: City Manager Scott Wolfe, City Attorney Greg Murphy, Public Works Director Rose Hess, Finance Director Shannel Zamora (Via Zoom), Planning Director Andrea Keefer, and City Clerk Linda Reid
REORDERING OF AGENDA
None
PUBLIC COMMENTS
A.J. Tarman, Buellton, thanked Mayor King for his service to the City of Buellton and requested additional traffic control on Highway 246 to slow speeding vehicles.
CONSENT CALENDAR
1. Minutes of November 14, 2024 Regular City Council Meeting
2. List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year Fiscal Year 2024/2025
3. Year 2025 Proposed Calendar of City Council Meetings
4. Monthly Treasurer’s Report – October 31, 2024
City Council Meeting Minutes Page 2 December 12, 2024
5. Ordinance No. 24-05 - “An Ordinance of the City Council of the City of Buellton, California, Approving the First Amendment to Development Agreement (21-DA-01 – Amend #1) for The 518 – Mixed-Use Development Project Located at 518 Avenue of Flags on Assessor’s Parcel Number 137-170-006 and Authorizing Execution of the First Amendment by the City Manager” (Second Reading)
6. Ordinance No. 24-06 - “An Ordinance of the City Council of the City of Buellton, California, Approving the First Amendment to Development Agreement (20-DA-01 – Amend #1) for the Creekside Village – Mixed-Use Development Project Located at 480 Avenue of Flags on Assessor’s Parcel Number 137-17-070 and Authorizing Execution of the First Amendment by the City Manager” (Second Reading)
7. Resolution No. 24-29 – “A Resolution of the City Council of the City of Buellton, California, Declaring and Certifying the Results of the General Municipal Election Held on November 5, 2024”
8. Resolution No. 24-30 – “A Resolution of the City Council of the City of Buellton, California, Approving and Adopting the Local Road Safety Plan (LRSP)”
9. Acceptance of the SYVCO CDBG - 140 W. Highway 246 TI Projects
10. Rejection of Bid for the Library/Field Parking Lot Project
11. Approval of the Member Agency Contribution and Reimbursement Agreement MOTION:
Motion by Council Member Lewis, seconded by Vice Mayor Silva, approving Consent Calendar Items 1 through 11 as listed.
VOTE:
Motion passed by a roll call vote of 4-0.
Council Member Hornick – Yes
Council Member Lewis – Yes
Vice Mayor Silva – Yes
Mayor King – Yes
PRESENTATIONS
None
PUBLIC HEARINGS
None
City Council Meeting Minutes Page 3 December 12, 2024
COUNCIL MEMBER COMMENTS/ITEMS
12. Council Reorganization
A. Recognition of Dave King for his Dedicated Service to the City of Buellton B. Oath of Office and Seating of Mayor David Silva and Council Member Elysia Lewis, District 2, and Council Member John Sanchez, District 3 C. Appointment of Vice Mayor
Council Members and staff thanked Mayor King for his service and dedication to the City of Buellton. The Council presented outgoing Mayor King with an engraved eagle statue.
Ethan Bertrand, representing Assembly member Hart and Senator Lemon’s offices thanked Mayor King for his service to the City of Buellton and for serving on various County Boards and Committees and presented him with proclamations.
City Manager Wolfe read a letter from former Mayor Holly Sierra, thanking Mayor King for his service and dedication to the City of Buellton and its residents.
Mayor King thanked his fellow Council Members and staff for their support during his tenure and said it has been a pleasure to serve the City of Buellton.
Mayor King left the dais and the City Council took a short recess and resumed the meeting at 6:25 p.m.
Mayor Elect Silva welcomed Council Members Elysia Lewis and John Sanchez for their unopposed election victories. City Clerk Reid issued the Oath of Office to Council Member Lewis and Mayor Elect Silva and they both took their seats at the dais. Council Member Sanchez will be sworn in at a later date.
Ethan Bertrand, representing Assembly member Hart and Senator Lemon’s offices thanked Mayor Silva for his service and dedication to the City of Buellton and wished him well with his upcoming Mayoral term.
Lieutenant Valencia, representing the Santa Barbara County Sherriff’s Department welcomed Mayor Silva and stated he looked forward to working with him.
Mayor Silva spoke about the value of community and continuing to engage with residents.
Mayor Silva stated he looks forward to working with everyone and is proud to serve the City of Buellton.
Mayor Silva nominated Council Member Lewis as Vice Mayor for 2025.
MOTION:
Motion by Council Member Hornick, seconded by Mayor Silva nominating Council Member Lewis as Vice Mayor for 2025.
City Council Meeting Minutes Page 4 December 12, 2024
VOTE:
Motion passed by a roll call vote of 3-0.
Council Member Hornick – Yes
Council Member Lewis – Yes
Mayor Silva – Yes
Mayor Silva called a short recess and the meeting resumed at 6:55 p.m.
Vice Mayor Lewis thanked staff and the Buellton Chamber of Commerce and Visitors Bureau for hosting Breakfast with Santa and Winter Fest.
Council Member Hornick announced he attended several meetings regarding the 1,000 trees project and discussed its progress. Council Member Hornick requested that staff agendize discussion of creating a non-profit organization to allow residents to donate to the 1,000 trees project.
Council Member Hornick requested that staff look into creating an electronic newsletter, similar to the Buellton Buzz. The Council agreed by consensus to agendize discussion of preparing a request for proposals to redesign the City’s website.
WRITTEN COMMUNICATIONS
None
COMMITTEE REPORTS
None
BUSINESS ITEMS
13. Disposition of City Council Seat Vacancy
RECOMMENDATION:
That the City Council direct staff on how best to fill the vacant two-year Council seat in District 4.
STAFF REPORT:
City Manager Wolfe presented the staff report.
SPEAKERS/DISCUSSION:
The City Council discussed how best to fill the vacant two-year District 4 Council seat.
DIRECTION:
The City Council agreed by consensus to post the two-year, District 4 Council seat position on the City’s website and social media and have interested candidates reach out to Council Members for possible appointment at the January 9, 2025 Council Meeting.
City Council Meeting Minutes Page 5 December 12, 2024
14. Discussion of Planning Commission Appointment Timeline and Process RECOMMENDATION:
That the City Council direct staff on how they would like to proceed with filling the three Planning Commission openings.
STAFF REPORT:
City Manager Wolfe presented the staff report.
DIRECTION:
The Council agreed by consensus to review the Planning Commission applications and make appointments at the January 9, 2025 Council Meeting.
CITY MANAGER’S REPORT
City Manager Wolfe provided an informational report for the record.
ADJOURNMENT
Mayor Silva adjourned the regular meeting at 7:35 p.m. The next regular meeting of the City Council will be held on Thursday, January 9, 2024 at 6:00 p.m. ____________________________
David Silva
Mayor
ATTEST:
_____________________________
Linda Reid
City Clerk
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 2
To: The Honorable Mayor and City Council
From: Shannel Zamora, Finance Director
Meeting Date: January 9, 2025
Subject: List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year 2024/2025
______________________________________________________________________________
BACKGROUND
Staff is required to submit a check register to the City Council for approval every Council meeting for the most recently completed check register (Attachment 1).
The check register for the period 11/29/2024 through 12/27/2024 has been prepared in accordance to Government Code section 37202 and Buellton Municipal Code section
3.08.070. The check register lists all vendor payments for the specified period above, along with claimant’s name, a brief description of the goods or service purchased, amount of demand, check number, check date and the account number(s) associated with each payment.
The total amount of checks and electronic fund transfers issued for the period of 11/29/2024 through 12/27/2024 was $1,244,486.89.
FISCAL IMPACT
Payments made to the various vendors were consistent with the approved City’s Budget for 11/29/2024 through 12/27/2024. Cash is available for the payment disbursements of the above liabilities.
RECOMMENDATION
That the City Council review and accept the check register for the period 11/29/2024 through 12/27/2024.
ATTACHMENTS
Attachment 1 – Claims
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 3
To: The Honorable Mayor and City Council
From: Shannel Zamora, Finance Director
Meeting Date: January 9, 2025
Subject: Monthly Treasurer’s Report – November 30, 2024 ______________________________________________________________________________
BACKGROUND
California Government Code Section 53646(b)(3) provides mandatory investment reporting requirements for California public agencies. The attached Treasurer’s Report complies with the State’s reporting requirement.
On June 13, 2024, Council adopted the current Investment Policy per Resolution 24-18 which states the City Finance Director, as the investment officer, must submit monthly reports to City Council to demonstrate that sufficient cash flow liquidity is available to meet the succeeding month’s estimated expenditures.
This Treasurer’s Report is for November 30, 2024. Treasurer’s Reports are presented on a monthly basis.
FISCAL IMPACT
There is no fiscal impact; this report is intended to show the City Council the financial performance of the City’s investment portfolio of idle funds.
RECOMMENDATION
That the City Council receive and file the Treasurer’s Report for the month ending November 30, 2024.
ATTACHMENTS
Attachment 1 – Monthly Treasurer’s Report – November 30, 2024
[Type text]
A
City of Buellton
Monthly Treasurer’s Report
For the month ending in November 30, 2024
January 9, 2025
This report presents the City’s cash activity and investment portfolio as of November 30, 2024. The report includes:
1) Cash and investments at November 30, 2024 compared to the prior month; 2) A reconciliation of cash and investments to City ledger balances; 3) All investments managed by the City on its own behalf; 4) Beginning of year fund balance, revenues, expenditures and ending fund balance for each fund at November 30, 2024
The following schedule is a summary of the City’s cash and investments based on recorded value as of November 30, 2024 compared with the prior month.
October 31, 2024 November 30, 2024 $ Change
Cash - Pooled $ 4,768,867.49 $ 5,486,524.32 $ 717,656
Investments held by the City 17,993,131.83 18,016,279.06 $ 23,147 TOTAL CASH AND INVESTMENTS $ 22,761,999.32 $ 23,502,803.38 $ 740,804 Summary of activity for the Month and Future Liquidity: The majority of the difference in the recorded value for cash and investments held by the City from last month is mainly due to revenue received from October 2024 transient occupancy tax (TOT) and FY 2024/25 first quarter sales tax.
The value of investments also changed due to interest earnings on money market fund, Local Agency Investment Fund (LAIF) and Certificate of Deposits (CDs). The portfolio is sufficiently liquid to meet expected expenditures for the coming six months.
City of Buellton
M o n t h l y T r e a s u r e r ’ s R e p o r t
A s o f N o v e m b e r 3 0 , 2 0 2 4
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The following schedule is a reconciliation of Cash and Investments to City ledger:
14,161,175.25
3,142,691.20
(1,798,407.92)
8,127,442.22
(2,622,611.14)
10,426.19
46,325.06
783,366.90
436,002.46
32,202.07
858,824.07
(22,008.96)
509,905.43
-
-
(162,529.45)
-
23,502,803.38
5,472,918.37
5,630,544.66
13,605.95
3,020,445.34
9,365,289.06
23,502,803.38
999-21000 Wages Payable - -
23,502,803.38
23,502,803.38
23,502,803.38
Per Statements: 11/30/2024
Mechanics General Checking 5,567,280.73
Mechanics Money Market 5,630,544.66
Mechanics FSA 13,605.95
Local Agengcy Investment Fund (LAIF) 9,365,289.06
Multi-Bank Securities Bank 3,020,445.34
Total Cash Per Statement: 23,597,165.74
Claim on Cash vs Total (94,362.36)
Outstanding Items: (94,362.36)
Difference: 0.00
DUE TO OTHER FUNDS
999-27000 Due To Other Funds 22,761,999.32 740,804.06
TOTAL DUE TO OTHER FUNDS 22,761,999.32 740,804.06
TOTAL: Cash in Bank 22,761,999.32 740,804.06
-
TOTAL: Cash in Bank 22,761,999.32 740,804.06
999-10004 Pooled Cash - Brokerage 3,017,801.66 2,643.68 999-10005 Pooled Cash - LAIF 9,365,289.06 -
999-10002 Pooled Cash - Money Market 5,610,041.11 20,503.55 999-10003 Pooled Cash - FSA 13,720.03 (114.08)
TOTAL CLAIM ON CASH 22,761,999.32 740,804.06
CASH IN BANK
Cash in Bank
999-10001 Pooled Cash - General Checking 4,755,147.46 717,770.91 091-10000 Claim On Pooled Cash - -
092-10000 Claim On Pooled Cash (3,542.54) (158,986.91)
075-10000 Claim On Pooled Cash 509,462.50 442.93
090-10000 Claim On Pooled Cash - -
031-10000 Claim On Pooled Cash 825,534.97 33,289.10
032-10001 Claim On Pooled Cash (22,008.96) -
027-10000 Claim On Pooled Cash 435,623.73 378.73
029-10000 Claim On Pooled Cash 33,020.76 (818.69)
024-10000 Claim On Pooled Cash 46,284.82 40.24
025-10000 Claim On Pooled Cash 766,791.97 16,574.93
021-10000 Claim on Pooled Cash (2,683,371.14) 60,760.00 023-10000 Claim On Pooled Cash 11,717.13 (1,290.94)
006-10000 Claim on Pooled Cash (1,798,407.92) -
020-10000 Claim On Pooled Cash 7,969,964.91 157,477.31
CLAIM ON CASH
001-10000 Claim On Pooled Cash 13,530,525.65 630,649.60 005-10000 Claim On Pooled Cash 3,140,403.44 2,287.76
Bank Reconciliation - November 2024
City of Buellton, CA
For the Period Ending 11/30/2024
11/1/2024
BALANCE
CURRENT
ACTIVITY
11/30/2024
BALANCE ACCOUNT # ACCOUNT NAME
M o n t h l y T r e a s u r e r ’ s R e p o r t
A s o f N o v e m b e r 3 0 , 2 0 2 4
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City of Buellton
Investment Summary
November 30, 2024
Currently, short-term excess cash is primarily invested in the Local Agency Investment Fund (LAIF) administered by the State Treasurer. This is a high quality investment available in terms of safety, liquidity, and yield. Due to fluctuations in the marketplace, the City may have some investments with a current market value that is greater or less than the recorded value. This difference has no effect on investment yield as the City intends to hold the securities to maturity. However, generally accepted accounting principles require that market gains and losses be reported as interest earnings or losses at year-end.
Percent of
Portfolio Yield
Maturity
Term
(months) Maturity Date Par Value Market Value
Local Agency Investment Fund - LAIF 53.28% 4.71% n/a n/a $ 9,365,289.06 $ 9,365,289.06 Morgan Stanley Bank 0.57% 1.90% 60 1/23/2025 100,000.00 99,585.00 Security Identifier: 61760A6K0
State Bk India 1.14% 1.60% 60 4/29/2025 200,000.00 197,634.00 Security Identifier: 856285TF8
Sallie Mae Bank 0.68% 0.80% 60 7/1/2025 120,000.00 117,480.00 Security Identifier: 7954506Q3
Spokane Teachers Credit Union 1.02% 0.80% 60 4/15/2027 180,000.00 182,390.40 Security Identifier: 849061AG1
Third Fed Savings 1.39% 3.50% 60 6/28/2027 245,000.00 241,109.40 Security Identifier: 88413QDL9
Morgan Stanley Bank 0.59% 3.75% 60 6/28/2027 104,000.00 102,975.60 Security Identifier: 61773TFC2
Capital One Bank 1.39% 3.75% 60 9/30/2027 244,000.00 245,146.80 Security Identifier: 14042RURO
Hickam Federal Credit Union 0.57% 3.75% 48 1/31/2028 100,000.00 100,332.00 Security Identifier: 42869GAB2
Global Federal Credit Union 1.42% 4.60% 60 4/17/2028 249,000.00 253,106.01 Security Identifier: 37892MAC8
Optum Bk Draper Utah CTF Dep 0.91% 4.45% 60 12/22/2028 160,000.00 162,313.60 Security Identifier: 68405VBV0
First Foundation Bank 0.91% 4.60% 60 5/10/2029 160,000.00 102,204.00 Security Identifier: 68405VBV0
Leaders Credit Union 0.57% 4.00% 60 8/30/2029 100,000.00 99,793.00 Security Identifier: 52171MAN5
United States Treasury Bill 5.97% 5.11% 6 12/5/2024 1,049,000.00 1,073,602.62 Security Identifier: 912797LF2
Multi-Securities Bank - Cash in Holding 42,772.91
Money Market (Held with Mechanics Bank) 29.59% 4.80% n/a 5,200,000.00 5,630,544.66 Total City Investments 100.00% $ 17,576,289.06 $ 18,016,279.06 Average Yield:3.47% Average Maturity (months): 54.92
Certificates of Deposits (Held with Multi-Securities Bank) U.S. Treasury Securities (Held with Multi-Securities Bank)
M o n t h l y T r e a s u r e r ’ s R e p o r t
A s o f N o v e m b e r 3 0 , 2 0 2 4
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The following is a fund balance schedule showing beginning fund balance at July 1, 2024 plus revenues minus expenditures for the period, resulting in ending fund balance at November 30, 2024. Fund balance includes total assets and liabilities of the City.
As required by Government Code Section 53646 (b) (3), the chief financial officer for the City declares that there is sufficient funds to meet all obligations for the next six months.
Shannel Zamora
Shannel Zamora
Finance Director
Total Expenses November 30, 2024
Balance
3,645,254.55 5,425,660.44 13,618,117.06
557,619.81 738,412.38 2,671,008.57
006 - Wastewater Capital 268,300.40 10,959.44 661,467.34 020 - Water Fund 1,316,911.84 1,278,190.20 9,810,677.48 021 - Water Capital 129,115.00 126,862.96 230,547.50
192.69 1,300.00 501,901.16
8,288.02 - 46,272.19
111,871.40 75,213.55 775,517.77
027 - Local Transportation Fund 5,904.52 8,333.30 435,492.21 029 - Transportation Planning 268.93 2,508.32 (104,636.14) 031 - Measure A 118,199.28 45,315.52 879,242.14
032 - American Relief Act Fund 268,035.48 324,115.11 (22,624.20) 075 - Trust & Agency Fund 4,881.28 - 29,878.34
090 - Long-Term Debt - - (2,944,392.98)
091 - General Fixed Assets - - 27,720,824.52
1,795,326.95
9,834,328.79 54,307,162.34
27,720,824.52
092 - Capital Improvement Proj Fund - 1,797,457.57 (2,130.62) 55,911,320.98 8,230,170.15
437,920.99
(102,396.75)
806,358.38
33,455.43
24,997.06
(2,944,392.98)
228,295.46
023 - Housing Fees 503,008.47
024 - Traffic Mitigation Fund 37,984.17
025 - Gas Tax Fund 738,859.92
001 - General Fund 15,398,522.95
005 - Sewer Fund 2,851,801.14
404,126.38
9,771,955.84
Fund Balance Report
City of Buellton, CA 11/30/2024
Fund July 1, 2024
Balance
Total Revenues
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 4
To: The Honorable Mayor and City Council
From: Scott Wolfe, City Manager
Meeting Date: January 9, 2025
Subject: Approval of First Amendment to Lease and Agreement for the Provision of Library Management Services between the City of Buellton and the City of Goleta at the Buellton Library ______________________________________________________________________________
BACKGROUND
Effective July 1, 2019, the City of Buellton entered into an agreement (Attachment 1) with the City of Goleta for the provision of library management services and lease of a library facility at the City’s existing library facility located at 140 W. Highway 246. The Agreement outlines the terms of provision of library management services, identifies the location at which such services take place, and establishes an annual lease payment of one dollar for the term of the lease, which is set to expire at the end of June, 2025.
While negotiation of a subsequent library service and lease agreement will need to take place in short order, the opening of the new library facility at 202 Dairyland Road will take place prior to the expiration of the current agreement and, in order to continue service until the new agreement is set, this First Amendment is intended to allow operation to continue in the new location.
The First Amendment to the Joint Use Agreement (Attachment 2) contains two changes:
1. Location of services and leased area: The Amendment calls for the provision of library management services and the lease area to be moved to 202 Dairyland Road within the “library” portion of the former “Willemsen Residence” on site.
2. Updated notice information: The recipients of notices related to this Agreement are intended to be the City Manager of each City. As the City Manager of each City has changed since the time that the Agreement was drafted, the current City Manager has been listed within the document.
Library Agreement Amendment Page 2 January 9, 2025
There have been proposed changes to library services requested and discussed by the City Council over the past two years. The most notable of these changes included the expansion of library hours. Such a change may require additional staffing levels, depending on the days/hours requested. Library staff will be reviewing the new usage patterns and desires expressed by Library patrons in the initial months of operation at the new Facility, and it is staff’s goal that this data can inform options that the City Council may consider at the time that the next Agreement is negotiated and considered for approval.
The cities and their respective City Attorneys have reviewed this First Amendment to the Agreement, and has found that the Amendment will suffice to continue library management operations at the new location and allow for the opening of the new facility when the Library staff is ready. The staff recommendation is that the City Council review and approve the First Amended Joint Use Agreement.
FISCAL IMPACT
This First Amendment is not anticipated to result in any fiscal impact to the City.
RECOMMENDATION
Staff recommends that the City Council review and approve the First Amendment to Lease and Agreement for the Provision of Library Management Services between the City of Buellton and the City of Goleta at the Buellton Library.
ATTACHMENTS
Attachment 1 - Current Agreement for the Provision of Library Management Services between the City of Buellton and the City of Goleta at the Buellton Library
Attachment 2 - Draft First Amendment to Lease and Agreement for the Provision of Library Management Services between the City of Buellton and the City of Goleta at the Buellton Library
FIRST AMENDMENT TO
LEASE AND AGREEMENT FOR THE PROVISON OF LIBRARY
MANAGEMENT SERVICES BETWEEN THE CITY OF BUELLTON AND THE
CITY OF GOLETA AT THE BUELLTON LIBRARY
This First Amendment to Lease and Agreement for the Provision of Library Management Services between the City of Buellton and the City of Goleta at the Buellton Library (the “AMENDMENT”) is made and entered into as of ________, 2025, by and among the CITY OF BUELLTON, a municipal corporation (referred to hereinafter as “BUELLTON”) and CITY OF GOLETA (referred to hereinafter as “GOLETA”) (collectively referred to hereinafter as “PARTIES.” In consideration of the mutual covenants and agreements contained in this Amendment, PARTIES agree as follows:
1. Recitals.
1.1 On July 1, 2019, the Lease and Agreement for the Provision of Library Management Services between the City of Buellton and the City of Goleta at the Buellton Library (“AGREEMENT”) was executed and became effective.
1.2 The specified location of the Buellton Library in this AGREEMENT is that portion of that certain real property located at 140 West Highway 246, Buellton CA, 93427 as more particularly described on AGREEMENT’s Exhibit E (Legal Description), but limited to that area depicted as "library" on Exhibit E-1 (Floor Plan), attached and incorporated thereto by reference.
1.3 BUELLTON has acquired and improved property located at 202 Dairyland Road, Buellton, CA, 93427, with a portion of this property identified as a new library location, which shall replace the location identified in the AGREEMENT in January of 2025.
2. Original Development Agreement Provisions. All of the provisions of the executed AGREEMENT shall continue to apply, unless modified herein.
3. Amendments to the AGREEMENT.
Section 3 (Lease and Premises) of the Agreement is hereby amended to read as follows:
BUELLTON agrees to lease to GOLETA, on the terms and conditions, hereinafter set forth, and in its "as is condition", those premises as follows for the purpose of operating the LIBRARY:
That portion of that certain real property located at 202 Dairyland Road, Buellton, CA, 934427, as more particularly described on Exhibit A (Legal Description) of the AMENDMENT, but limited to that area depicted as “library” on Exhibit A-2 (Floor Plan), attached herewith and incorporated hereto by reference.
Pursuant to Section 7 of the COUNTY AGREEMENT, GOLETA shall occupy and have exclusive use of the premises for the administration, management, and
operation of said LIBRARY as provided herein for the term of this AGREEMENT and any extensions thereof.
GOLETA shall pay to BUELLTON an annual lease rental rate of One Dollar ($1.00).
Title to the LIBRARY improvements shall remain in BUELLTON during the term and shall remain in BUELLTON upon the expiration or termination of this AGREEMENT.
BUELLTON shall pay and discharge all taxes and assessments, including special assessments, if any, levied upon the premises.
If the premises are totally destroyed by fire or other casualty, this AGREEMENT shall terminate. If a casualty renders ten percent or less of the floor space of the premises unusable for the purpose intended, BUELLTON shall promptly repair the premises, but in any event within 120 days of the casualty, or GOLETA may terminate this AGREEMENT by written notice to BUELLTON.
If a casualty renders more than ten percent of floor space of the premises unusable, GOLETA may choose to remain and BUELLTON shall promptly repair the premises within 120 days of the casualty, or GOLETA may terminate this AGREEMENT by written notice to BUELLTON, within 10 days of the casualty. If the casualty renders fifty percent or more of the floor space unusable, this AGREEMENT may be terminated at the option of GOLETA or BUELLTON.
Except as provided herein, BUELLTON shall not make any structural alterations to the LIBRARY without providing at least thirty (30) days prior written notice to GOLETA. To the extent feasible, BUELLTON shall make such alterations only at such time as does not conflict with GOLETA’s operation of the LIBRARY. BUELLTON may perform such structural alterations without thirty (30) days prior written notice to GOLETA if, in BUELLTON’s sole discretion, such alterations are immediately necessary to protect public health or safety, to protect the contents of the LIBRARY, or to remedy an emergency. BUELLTON shall endeavor to afford GOLETA advance notice of structural alterations performed in such circumstances.
GOLETA shall not be obligated to nor shall it make any structural alteration to the LIBRARY without the express written consent of BUELLTON. For purposes of this provision, a “structural alteration” shall be any modification that results in a change in the structural integrity of the LIBRARY, or change in the location, design, area or size of any wall, window or door. A “structural alteration” also shall include any modification that alters the gross cubic area of the LIBRARY and any substantive modification to finish materials.
Section 21 (Notices) of the AGREEMENT is hereby amended to read as follows:
Any notice required to be given hereunder shall be deemed to have been given by depositing said notice in the United States mail, postage prepaid, and addressed as follows:
TO GOLETA: Attention: Robert Nisbet, City Manager
City of Goleta
130 Cremona Drive, Suite B
Goleta, CA 93117
TO BUELLTON: Attention: Scott Wolfe, City Manager
City of Buellton
107 West Highway 246
P.O. Box 1819
Buellton, CA 93427
In concurrence and witness whereof, this AGREEMENT has been executed by the PARTIES effective on the date and year first above written.
CITY OF GOLETA CITY OF BUELLTON
_____________________________ _____________________________ Robert Nisbet, City Manager Scott Wolfe, City Manager
ATTEST ATTEST
_____________________________ _____________________________ Deborah Lopez, City Clerk Linda Reid, City Clerk
APPROVED AS TO FORM APPROVED AS TO FORM
_____________________________ ____________________________ , City Attorney Greg Murphy, City Attorney
Exhibit A
Property Legal Description
The land referred to herein is situated in the State of California, County of Santa Barbara and described as follows:
LOT 35 OF TRACT NO. 31,001-1, IN THE CITY OF BUELLTON, COUNTY OF
SANTA BARBARA, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 181, PAGES 44 THROUGH 49 OF MAPS, IN THE OFFICE OF THE COUNTY
RECORDER OF SAID COUNTY, AMENDED PURSUANT TO THAT CERTAIN CERTIFICATE OF CORRECTION RECORDED JUNE 7, 2004 AS INSTRUMENT NO. 2004-60549 OF OFFICIAL RECORDS.
APN: 099-660-035
(End of Legal Description)
Exhibit A-1
Site Plan
Exhibit A-2
Floor Plan
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 7
To: The Honorable Mayor and City Council
From: Greg Murphy, City Attorney
Meeting Date: January 9, 2025
Subject: Ordinance 25-01 - “An Ordinance of the City Council of the City of Buellton, California, to Increase the Buellton Transient Occupancy Tax (TOT) Rate” (Introduction and First Reading)
______________________________________________________________________________
BACKGROUND
At the November 2024 general election, the voters of the City of Buellton adopted Measure "D2024" to amend the Buellton Municipal Code to allow the City Council to increase the amount of the Transient Occupancy Tax (TOT) rate from twelve percent (12%) to a maximum fourteen percent (14%). More specifically, Measure "D2024" amended Section
3.28.030 of the Buellton Municipal Code as follows:
“3.28.030 Rate.
For the privilege of occupancy in any hotel, each transient is subject to and shall pay a tax in the amount of fourteen percent (14%) of the rent actually charged or customarily charged by the operator for the rooms and/or facilities occupied by the transient. This tax constitutes a debt owed by the transient to the city which is extinguished only by payment to the operator of the hotel at the time the rent is paid. The unpaid tax is due upon the transient’s ceasing to occupy space in the hotel. If, for any reason, the tax due is not paid to the operator of the hotel, the tax administrator may require that such tax be paid directly to the tax administrator. The amount of the tax shall automatically revert to twelve percent (12%), the previous amount of the tax, on the twenty-fifth anniversary of the effective date of this ordinance unless extended by a then-qualifying vote of the electorate.” Attached for Council consideration is an ordinance to increase the TOT rate consistent with the voter approved authority of Measure "D2024". Voters authorized the 14% TOT tax rate and the Council is asked to effectuate that with the ordinance
Ordinance No. 25-01 Page 2 January 9, 2025
FISCAL IMPACT
Staff estimates that this action will increase the general fund revenues generated by collection of the TOT in an amount of approximately $600,000 per year.
RECOMMENDATION
That the City Council conduct the public hearing and introduce for first reading Ordinance No. 25-01- “An Ordinance of the City Council of the City of Buellton, California, to Increase the Buellton Transient Occupancy Tax (TOT) Rate” by title only and waive further reading.
ATTACHMENTS
Ordinance No. 25-01
ORDINANCE NO. 25-01
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF BUELLTON, CALIFORNIA, TO INCREASE
THE BUELLTON TRANSIENT OCCUPANY TAX
RATE
THE CITY COUNCIL OF THE CITY OF BUELLTON DOES ORDAIN AS FOLLOWS:
SECTION 1: The Ordinance involves the following:
A. Chapter 3.28 of the Buellton Municipal Code provides the provisions for the Buellton Transient Occupancy Tax (TOT), a charge for transient occupancy in hotels, motels, etc. (as defined in Section 3.28.020); and
B. Section 3.28.030 sets the TOT rate to be charged at ten percent (14%); and C. At the November 2024 general election, the voters of the City of Buellton adopted Measure "D2024" to amend the Buellton Municipal Code to allow the City Council to increase the amount of the TOT rate from twelve percent (12%) to a maximum fourteen percent (14%).
More specifically, Measure "D2024" amended Section 3.28.030 of the Buellton Municipal Code as follows:
“3.28.030 Rate.
For the privilege of occupancy in any hotel, each transient is subject to and shall pay a tax in the amount of fourteen percent (14%) of the rent actually charged or customarily charged by the operator for the rooms and/or facilities occupied by the transient. This tax constitutes a debt owed by the transient to the city which is extinguished only by payment to the operator of the hotel at the time the rent is paid. The unpaid tax is due upon the transient’s ceasing to occupy space in the hotel. If, for any reason, the tax due is not paid to the operator of the hotel, the tax administrator may require that such tax be paid directly to the tax administrator. The amount of the tax shall automatically revert to twelve percent (12%), the previous amount of the tax, on the twenty-fifth anniversary of the effective date of this ordinance unless extended by a thenqualifying vote of the electorate.” D. It is the desire of the City Council to increase the TOT rate consistent with the authority approved by the voters in Measure "D2024" and E. On January 9, 2024, prior to the adoption of this Ordinance, the City Council conduced and concluded a duly notice public hearing concerning the increase of the TOT rate; and
F. All legal prerequisites have occurred prior to the adoption of this Ordinance.
Ordinance No. 25-01 Page 2 January 9, 2025
SECTION 2: All proceedings having been duly taken as required by law, and upon review of the information provided in the staff report, consideration of the testimony given at the public hearing, as well as other pertinent information, the City Council finds the following:
A. Record. Prior to rendering a decision on the Ordinance, the City Council considered the following:
1. All public testimony, both written and oral, received in conjunction with that certain Public Hearing conducted by the City Council on January 9, 2025 (“City Council Public Hearing”).
2. All oral, written and visual materials presented by City staff in conjunction with the City Council Public Hearing.
B. Public Review. On the basis of evidence hereinafter listed, all administrative procedures and public participation requirements have been lawfully satisfied:
1. A notice of public hearing was published in a newspaper of general circulation on December 26, 2024 (the “Public Notice”), in advance of the City Council Public Hearing conducted on January 9, 2025.
2. The Public Notice and Agenda for the City Council meeting of January 9, 2025, was posted in three conspicuous public places before the Public Hearing.
SECTION 3: The City Council hereby establishes the TOT rate at fourteen percent (14%) for collection in accordance with the provision of Chapter 3.28 Buellton Municipal Code.
SECTION 4: This Ordinance shall become effective immediately following adoption pursuant to the authority of Section 36937(d) the ordinance may be effective upon adoption, but that the effective date will be set as February 1, 2025 in order to ease the administrative burden on the parties collecting and reporting on the tax.
SECTION 5: If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council of the City of Buellton hereby declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, phrase, or portion thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional.
Ordinance No. 25-01 Page 3 January 9, 2025
SECTION 6: The City Clerk shall certify to the adoption of this Ordinance and cause same to be published in accordance with California law.
PASSED, APPROVED AND ADOPTED this ____ day of January, 2025.
__________________________________
David Silva
Mayor
ATTEST:
__________________________________
Linda Reid
City Clerk
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 8
To: The Honorable Mayor and City Council
From: Scott Wolfe, City Manager
Meeting Date: January 9, 2025
Subject: Consider Appointment to Vacant City Council Seat – District 4 ______________________________________________________________________________
BACKGROUND
Based upon the certified results of the November 5, 2024 Election, District 4 Councilmember has been elected Mayor for the 2024-2026 term. This results in a midterm vacancy of the District 4 City Council seat. At the December 12, 2024 meeting, City Council indicated a desire to make an appointment to fill the vacancy rather than hold a special election. At the Council’s direction, staff posted a Notice of Vacancy, and directed any interested applicants to contact City Council members directly to discuss appointment.
There is no required process for the selection of an appointee. The City Council has indicated a desire to have individual Councilmembers suggest appointees, and then have the selection made by the City Council collectively. The City Council must fill this vacancy by appointment before February 10, 2025, to avoid a special election.
Appointment of a Councilmember at tonight’s meeting would allow for a newly appointed Councilmember to attend the League of California Cities’ New Mayor and Councilmember Academy, which provides valuable training for brand-new Councilmembers. This is only offered in January each year.
The process of filling of this City Council vacancy is entirely a City Council function. The City Council has considerable discretion pertaining to the process used to decide upon an appointment. The City Attorney and City Manager will be available to answer questions in support of the City Council in this process.
FISCAL IMPACT
Filling the District 4 City Council vacancy by appointment would result in no significant fiscal impact.
RECOMMENDATION
Staff recommends that the City Council receive the report, discuss the matter, and make an appointment to the vacant District 4 seat as deemed appropriate.
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 9
To: The Honorable Mayor and City Council
From: Scott Wolfe, City Manager
Meeting Date: January 9, 2025
Subject: Consideration of Appointments to the Planning Commission _____________________________________________________________________________
BACKGROUND
At the December 12, 2024 City Council meeting, the City Council agreed by consensus to review the Planning Commission applications and be prepared to make appointments at the January 9, 2025 Council meeting.
As mentioned at the December 12, 2024 City Council meeting, Planning Commissioners Reese and Sarquilla are currently serving terms that end in 2026. Per the ordinance adopting the changes to the Planning Commission terms, these two Commissioners will be deemed the appointments of the Councilmembers from District 2 (Lewis) and District 3 (Sanchez), respectively. This leaves appointments necessary for Mayor Silva and for Councilmembers for Districts 1 (Hornick) and 4 (vacant).
The recently adopted approach to appointing Planning Commissioners allows each Councilmember to appoint a Planning Commissioner, with each appointment subject to ratification of the entire City Council. Planning Commissioners need not reside within the District of the appointing Councilmember. The City Clerk has announced vacancies on the Commission to be filled, and has collected applications during the advertised application period. Each City Councilmember has received copies of the applications before this meeting from the following applicants: Brian Campbell, Daniel Contreras, Kasey Kump, and Art Mercado (Attachment 2).
Past practice has been to have the City Council (as a body) interview applicants at a City Council meeting prior to selecting and appointing them. The City Council may wish to continue with this practice, however, the new process by which Planning Commissioners are appointed by individual Councilmembers (then ratified by the entire Council) may render this process moot, as individual Councilmembers may contact applicants in advance of the January 9 meeting to interview them and determine which applicant they would like to appoint. That would allow the three Councilmembers who will appoint Commissioners to nominate them at the meeting, at which time the Council would act to ratify the nominations, without the need for in-person interviews by the entire Council.
Appointments to Planning Commission Page 2 January 9, 2025
RECOMMENDATION
That the City Council consider three appointments to the Planning Commission with the terms of office expiring December 2026.
ATTACHMENTS
Attachment 1 – Applications for Appointment to Planning Commission
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 10
To: The Honorable Mayor and City Council
From: Linda Reid, City Clerk
Meeting Date: January 9, 2025
Subject: Appointments to Boards, Commissions, and Committees
BACKGROUND
Following the reorganization of the City Council, it is appropriate for the Council to consider appointments to various boards, commissions, and committees. To assist in the consideration and possible action as to the appointments, staff has listed below the respective agency or body, has provided brief comments as to the purpose of said agency or body, and has provided additional comments as to an appointment. Copies of agency by-laws, membership rosters, and other information pertaining to the respective agency, board, body, committee, commission, or organization are not included with this staff report but are available for review. Attachment 1 is a meeting schedule for the various boards, commissions, and committees on which Council Members may serve and lists the current representatives to each board, commission, and committee.
A. Central Coast Water Authority (CCWA)
The Central Coast Water Authority was formed under the provisions of the State of California as a public entity to plan, develop, finance, design, construct, and manage certain extensions of the California Aqueduct of the State Water Project. The business of the Authority is conducted by a Board of Directors consisting of one Director appointed by each Member Agency. Each Director and an alternate Director shall be appointed or selected by the governing body of the respective Member Agency and may, but need not be, a member of the governing body of the Member Agency. The Board meets monthly on the fourth Thursday at 9:00 a.m. in Buellton. It would be appropriate for the Council to appoint two representatives for the up-coming year, with one appointee being an alternate representative.
Appointments to Boards, Commissions, Page 2 January 9, 2025 and Committees
B. County Library Advisory Committee
This Committee meets quarterly on the third Wednesday at 10:00 a.m. at a varied location to formulate and oversee policy regarding the operation of the Santa Barbara County Library system, which includes the Buellton Library. It would be appropriate for the Council to appoint a City representative and an alternate representative to the Library Advisory Committee.
C. Santa Barbara County Association of Governments (SBCAG) The Council of Governments, which serves Santa Barbara County, is responsible for review of OMB Circular A-95 federal grant applications, transportation planning and programming, annual allocation of Transportation Development Act funds, coordination of regional planning activities, distribution of U.S. Census data, and other duties as per a Joint Powers Agreement. The Board meets on the third Thursday of each month in Santa Barbara or Santa Maria. Membership includes the five County Supervisors and one representative from each of the incorporated cities in the County. It would be appropriate for the Council to appoint a City representative and an alternate to the Association of Governments Board.
D. Air Pollution Control District (APCD)
Assembly Bill 75, known as the Hauser Bill, required the addition of elected Mayors and/or City Council Members to the Air Pollution Control District Board of Directors. Senate Bill 113 was recently adopted that allows for alternates to serve on the Board. The responsibilities of the Board include setting policy for local clean air programs through the adoption and implementation of clean air plans, adopting locally developed rules and regulations to improve air quality, lobbying for effective laws relating to air pollution control, seeking innovative measures to provide air quality benefits, and other related duties.
Usually the City representative to the Santa Barbara County Association of Governments Board also serves as the City representative on the APCD Board of Directors, but this is not a legal requirement. Because SBCAG and APCD meet on the same date and location, it would be appropriate for the Council to appoint the City’s SBCAG Board member and alternate to serve on the APCD Board.
E. California Joint Powers Insurance Authority (CJPIA)
The California Joint Powers Insurance Authority is an agency created to provide programs to protect its members, their officers and employees, and property against unavoidable losses through purchase of insurance, self-insurance, and pooling of losses. The Authority is governed by a Board of Directors and an Executive Committee. The Board meets on an annual basis each July and also in special session on an as needed basis. Each member has a representative on the CJPIA Board of Directors. In the past, the City representative has been the Mayor or in his/her absence, the Vice Mayor. It would be appropriate for the Council to appoint a representative and an alternate to the CJPIA Board of Directors.
Appointments to Boards, Commissions, Page 3 January 9, 2025 and Committees
F. League of California Cities (LOCC) – Voting Delegate Each year prior to the Annual Conference, the League formally requests the appointment of a City representative and an alternate to the League business meeting. It has been standard practice for the Mayor to be the City’s representative, if attending the conference, and for the Vice Mayor to be the City’s alternate representative. It is recommended that the Council continue to follow this standard procedure.
G. Buellton Chamber of Commerce City Liaison Member
Currently a member of the City Council serves as the City Liaison Member on the Buellton Chamber of Commerce Board of Directors, which meets monthly on the first Tuesday at 1:00 p.m. in Buellton. The Council representative does not have voting power. Having a member on the Board allows the City to provide input as to Chamber programs and activities and to receive input from the Chamber Board as to City projects and programs.
It would be appropriate to appoint a Council Member to serve as the Council representative to the Chamber Board of Directors as the City Liaison Member.
H. Multi-Jurisdictional Solid Waste Task Group
The Multi-Jurisdictional Solid Waste Task Group is composed of elected officials representing the incorporated cities within the County, the County itself, and special districts. The purpose of the Task Group is to review recommendations from various subgroups as to short and long-term disposal methods and alternatives, and to make decisions regarding the planning, implementation, and oversight of solid waste issues. The Task Group meets quarterly on the fourth Monday of the month at various locations in the County. The City has two seats on the Task Group. It would be appropriate for the Council to appoint two representatives to the Multi-Jurisdictional Solid Waste Task Group.
I. Economic Development Task Force
The Economic Development Task Force was formed in accordance with the Business Retention and Expansion Program of the Economic Development Element of the City’s General Plan. The Task Force is comprised of six members, those being the City Manager, Finance Director, two appointed City Council Members, and two appointed members of the Buellton Business Association/Chamber of Commerce and Buellton Visitor’s Bureau Board of Directors. The Task Force meets on an as needed basis. It would be appropriate for the Council to appoint two Council Members to the Economic Development Task Force.
Appointments to Boards, Commissions, Page 4 January 9, 2025 and Committees
J. City/School District Joint Use Committee
The City/School District Joint Use Committee was created in June of 2001 through a Joint Facility Use Agreement to provide for joint cooperation regarding the utilization, construction of improvements, and maintenance of certain school district property and certain City property. The Committee meets on an as needed basis. It would be appropriate for the Council to appoint a City elected representative to serve on the Committee. The Mayor may also attend these meetings.
K. Joint Cities-County Affordable Housing Task Group
This is a Policy Committee that meets as needed to discuss homelessness in Santa Barbara County. It includes elected representatives from the County Board of Supervisors and the County’s eight cities. It would be appropriate for the City Council to appoint a representative to sit on this Committee.
L. Association of California Water Agencies/Joint Powers Insurance Authority The City receives dental and vision benefits through the Association of California Water Agencies/Joint Powers Insurance Authority (ACWA/JPIA) and all member agencies must appoint a representative to sit on their Board of Directors. It would be appropriate for the City Council to appoint a representative to sit on this Committee.
M. Central Management Area Committee for the Sustainable Groundwater Management Act (SGMA)
This is a Policy Committee that meets as needed to manage the groundwater basins per state requirements. It includes elected representatives from the City of Buellton and Santa Ynez Valley Water Conservation District. It would be appropriate for the City Council to appoint a representative and alternate to sit on this Committee.
N. Central Coast Community Energy (3CE)
This is the electrical energy service provider created as a Community Choice Energy aggregator. Its governing body consists of members representing various jurisdictions within the service area of 3CE. The City of Buellton shares a region with the Cities of Solvang and Guadalupe. The City’s representative would serve on the 3CE Policy Board as a voting member in years when Buellton is the seated city, and on the Policy Board as a non-voting member in years when Solvang or Guadalupe are the seated city. The meetings are quarterly and held in various locations along the Central Coast. The Mayor is currently appointed to serve as the City’s representative. It would be appropriate for the City Council to appoint a representative to sit on this Committee.
Appointments to Boards, Commissions, Page 5 January 9, 2025 and Committees
O. Arts & Culture Committee
This Committee meets as needed to determine community arts and culture projects to bring to the Council for approval. It would be appropriate for the City Council to appoint a representative to sit on this Committee.
P. Other Committees Per Council Direction
FISCAL IMPACT
Funds are included in the City’s fiscal year budget for travel and meeting expenses for City representatives to boards, commissions, and committees.
RECOMMENDATION
That the City Council consider appointments to various boards, commissions, and committees for calendar year 2025.
ATTACHMENTS
Attachment 1 - Boards, Commissions, and Committees Meeting Schedule - 2025
BOARDS, COMMISSIONS, AND COMMITTEES
MEETING SCHEDULE/REPRESENTATIVES
Board, Commission or Committee Date Time Location 2024
Representatives
2025
Representatives
A. Central Coast Water Authority 4th Thursday –
Monthly
9:00 a.m. Buellton Sanchez
Silva
B. County Library Advisory
Committee
3rd Wednesday -
Quarterly
10:00 a.m. Buellton Lewis
Silva
C. Santa Barbara County Association
of Governments
3rd Thursday -
Monthly
10:00 a.m. Rotates between
Santa Maria and
Santa Barbara
King
Silva
D. Air Pollution Control District 3rd Thursday -
Monthly
1:00 p.m. Rotates between
Santa Maria and
Santa Barbara
King
Silva
E. California Joint Powers
Insurance Authority
Annual meeting
in July
7:00 p.m. La Palma Lewis
King
F. League of California Cities -
Voting Delegate
LOCC Annual
Conference
Long Beach
(October 8-10)
King
Silva
G. Buellton Chamber of Commerce
City Liaison Member
As Scheduled Buellton Sanchez
H. Multi-Jurisdictional Solid Waste
Task Group
As Scheduled TBD Hornick
Silva
I. Economic Development Task
Force
As Scheduled Buellton King
Hornick
J. City/School District Joint Use
Committee
As Scheduled Buellton Lewis
K. Joint Cities-County Affordable
Housing Task Group
As Scheduled TBD Silva
L. Association of California Water
Agencies/Joint Powers Insurance
Authority
As Scheduled TBD Hornick
M. Central Management Area
Committee for the Sustainable
Groundwater Management Act
(SGMA)
As Scheduled TBD Sanchez
Silva
N. Central Coast Community Energy
(3CE)
As Scheduled TBD Silva
O. Arts & Culture Committee As Scheduled TBD Sanchez
P. Other Committees Per Council
Direction
As Scheduled