Buellton City Council
June 26, 2025

CITY OF BUELLTON

CITY COUNCIL AGENDA
Regular Meeting of June 26, 2025 – 6:00 p.m.

City Council Chambers, 140 West Highway 246
Buellton, California
Council meetings will be conducted in person and the public is welcome to attend.

Written comments will not be read aloud but can be sent to the City Council via email at [email protected] (please reference agenda item number/subject matter, and include your name and address). The public can observe Council meetings via City TV Live Stream at:
http://www.cityofbuellton.com/government/cityTV.php

CALL TO ORDER
Mayor David Silva

PLEDGE OF ALLEGIANCE

ROLL CALL
Council Members Hudson Hornick and John Sanchez, Vice Mayor Elysia Lewis and Mayor David Silva

REORDERING OF AGENDA
PUBLIC COMMENTS Speaker Slip to be completed and turned into the City Clerk prior to commencement of meeting. Any person may address the Council on any subject pertaining to City business, including all items on the agenda not listed as a Public Hearing, including the Consent Agenda and Closed Session. Limited to three (3) minutes per speaker. By law, no action may be taken at this meeting on matters raised during Public Comments not included on this agenda. Public Speakers using a translator are allotted a total of six (6) minutes to speak, unless simultaneous translation equipment is used.

CONSENT CALENDAR (ACTION)
The following items are considered routine and non-controversial and are scheduled for consideration as a group. Any Council Member, the City Attorney, or the City Manager may request that an item be withdrawn from the Consent Agenda to allow for full discussion. Members of the Public may speak on Consent Agenda items during the Public Comment period.

1. Minutes of June 12, 2025, Regular City Council Meeting

2. List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year 2024/2025

City Council Meeting Agenda Page 2 June 26, 2025

3. Monthly Treasurer’s Report – May 31, 2025
 (Staff Contact: Finance Director Shannel Zamora)

4. Resolution No. 25-21 – “A Resolution of the City Council of the City of Buellton, California, Establishing an Appropriation Limit for Fiscal Year 2025-26”  (Staff Contact: Finance Director Shannel Zamora)

5. Resolution No. 25-22 – “A Resolution of the City Council of the City of Buellton, California, Acknowledging the Receipt of and Ordering the Filing of the Annual Statement of Investment Policy for Fiscal Year 2025-26 with the City Council”  (Staff Contact: Finance Director Shannel Zamora)

6. Acceptance of City of Buellton Transportation Development Act (TDA) Fund Financial Statements for Years Ended June 30, 2024 and June 30, 2023 with Independent Auditor’s Report
 (Staff Contact: Finance Director Shannel Zamora)

7. Ordinance No. 25-05 – “An Ordinance of the City Council of the City of Buellton, California, Adopting and Designating Fire Hazard Severity Zones in the City of Buellton” (Second Reading)
 (Staff Contact: Planning Director Andrea Keefer)

8. Acceptance of Bid and Award of Construction Contract for the Combined 2023/24 and 2024/25 Road Maintenance Project
 (Staff Contact: Public Works Director Rose Hess)

9. Lease Agreement for the Provision of Library Management Services Between the City of Buellton and the City of Goleta at the Buellton Library  (Staff Contact: City Manager Scott Wolfe)

10. Notice of Rate Adjustment for City Attorney Services  (Staff Contact: City Manager Scott Wolfe)

PRESENTATIONS

PUBLIC HEARINGS

COUNCIL MEMBER COMMENTS/ITEMS
This Agenda listing allows Council Members to provide comments regarding recent events, contributions made or received, and future requests from City Council Members to staff.

WRITTEN COMMUNICATIONS

COMMITTEE REPORTS

City Council Meeting Agenda Page 3 June 26, 2025

BUSINESS ITEMS (POSSIBLE ACTION)

11. Discussion of Community Meeting Room Rental Application – 202 Dairyland  (Staff Contact: Public Works Director Rose Hess)

12. Alternate Use of Library Building Meeting Room #1 by Friends of the Buellton Library
 (Staff Contact: City Manager Scott Wolfe)
CITY MANAGER’S REPORT

CLOSED SESSION (POSSIBLE ACTION)

13. Closed Session Pursuant to Government Code Section 54956.8 Conference with Real Property Negotiator
Property: 140 West Highway 246, Buellton, CA (APN: 099-261-027) Agency Negotiator: Scott Wolfe, City Manager
Negotiating Party: Katie Burns, Jones Lang LaSalle Americas, Inc.

Under Negotiation: Price and Terms of Payment

ADJOURNMENT
The next regular meeting of the City Council will be held on Thursday, July 10, 2025 at 6:00 p.m.

City Manager Review: SW
Council Agenda Item No.: 1

CITY OF BUELLTON

CITY COUNCIL MEETING MINUTES
Regular Meeting of June 12, 2025
City Council Chambers, 140 West Highway 246
Buellton, California

CALL TO ORDER
Mayor Silva called the meeting to order at 6:00 p.m.

PLEDGE OF ALLEGIANCE

ROLL CALL

Present: Council Member Hudson Hornick, Council Member John Sanchez, Vice Mayor Elysia Lewis and Mayor David Silva
Staff: City Manager Scott Wolfe, City Attorney Greg Murphy, Finance Director Shannel Zamora (Via Zoom), Planning Director Andrea Keefer, Public Works Director Rose Hess, and City Clerk Linda Reid

REORDERING OF AGENDA
None

PUBLIC COMMENTS
Carla Whitney, Buellton, discussed the architecture style for the proposed project at the Pea Soup Andersen’s location and asked that it be reconsidered.

A.J. Tarman, Buellton, thanked staff for the new speed signs and the full-time motor officer. Mr. Tarman also discussed the architecture style for the proposed project at the Pea Soup Andersen’s location and asked the City Council to consider purchasing the property where Pea Soup Andersen’s is located.

Quentin Parker, Buellton, discussed the architecture style for the proposed project at the Pea Soup Andersen’s location.

City Council Meeting Minutes Page 2 June 12, 2025

CONSENT CALENDAR

1. Minutes of May 22, 2025 Regular City Council Meeting

2. List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year 2024/2025

3. Approval of Bond Reduction/Release for Palm Community Development

4. Authorization to Create New Job Classification, Adopt Associated Job Description, and Salary Schedule

5. Resolution No. 25-16 – “A Resolution of the City Council of the City of Buellton, California, Making Salary Adjustments for Certain Regular Full-Time Employees” MOTION:

Motion by Vice Mayor Lewis, seconded by Council Member Hornick, approving Consent Calendar Items 1 through 5 as listed.

VOTE:

Motion passed by a roll call vote of 4-0.

Council Member Hornick – Yes
Council Member Sanchez – Yes
Vice Mayor Lewis – Yes as to Item Nos. 2-5, abstain as to Item 1.

Mayor Silva – Yes

PRESENTATIONS

6. Proclamation Recognizing June 2025 as LGBTQIA + Pride Month Mayor Silva read the proclamation recognizing LGBTQIA + Pride Month and presented the proclamation to Adriana Reyes, representing SYV Pride. Ms. Reyes spoke about the importance of honoring LGBTQIA + Pride Month and thanked the Council for their support.

Jules Bianco, Buellton, spoke in support of Pride Month and thanked the Council for their support.

Carla Mead, Buellton, spoke in support of Pride Month and thanked the Council for their support and for adding Pride banners to the streets of Buellton.

City Council Meeting Minutes Page 3 June 12, 2025

PUBLIC HEARINGS

7. Resolution No. 25-13 – “A Resolution of the City Council of the City of Buellton, California, Regarding the Commitments and Publishing the Report Required by Central Coast Water Authority Resolution Nos. 92-02 and 92-11” RECOMMENDATION:

That the City Council consider approval of Resolution No. 25-13.

STAFF REPORT:

Public Works Director Hess presented the staff report.

DOCUMENTS:

Staff report with attachments as listed in the staff report.

SPEAKERS/DISCUSSION:

Mayor Silva opened the public hearing at 6:23 p.m. There being no public comment, Mayor Silva closed the Public Hearing at 6:24 p.m.

MOTION:

Motion by Vice Mayor Lewis, seconded by Council Member Sanchez adopting Resolution No. 25-13 – “A Resolution of the City Council of the City of Buellton, California, Regarding the Commitments and Publishing the Report Required by Central Coast Water Authority Resolution Nos. 92-02 and 92-11”
VOTE:

Motion passed by a roll call vote of 4-0.

Council Member Hornick – Yes
Council Member Sanchez – Yes
Vice Mayor Lewis – Yes
Mayor Silva– Yes

8. Ordinance No. 25-05 – “An Ordinance of the City Council of the City of Buellton, California, Adopting and Designating Fire Hazard Severity Zones in the City of Buellton” (Introduction and First Reading)
RECOMMENDATION:

That the City Council consider the introduction and first reading of Ordinance No. 25-05.

STAFF REPORT:

Planning Director Keefer presented the staff report.

DOCUMENTS:

Staff report with attachments as listed in the staff report.

City Council Meeting Minutes Page 4 June 12, 2025
SPEAKERS/DISCUSSION:

Santa Barbara County Fire Marshall Fred Tan joined the Council meeting via Zoom and responded to questions from the City Council.

Mayor Silva opened the Public Hearing at 6:45 p.m. There being no public comment, Mayor Silva closed the Public Hearing at 6:46 p.m.

MOTION:

Motion by Vice Mayor Lewis, seconded by Mayor Silva, approving the introduction and first reading of Ordinance No. 25-05 – “An Ordinance of the City Council of the City of Buellton, California, Adopting and Designating Fire Hazard Severity Zones in the City of Buellton” by title only and waive further reading with a staff correction to the referenced Chapter number, which should be 8.12.030, rather than 18.12.030.

VOTE:

Motion passed by a roll call vote of 4-0.

Council Member Hornick – Yes
Council Member Sanchez – Yes
Vice Mayor Lewis – Yes
Mayor Silva – Yes

COUNCIL MEMBER COMMENTS/ITEMS
Council Member Sanchez announced that the machinery noise being heard in the City is a result of work being performed by Sable Offshore and he stated that the noise is temporary.

Council Member Sanchez requested that staff schedule a Special Council meeting to discuss the Hundred Hills School project.

Council Member Hornick requested an update on extending Library hours. City Manager Wolfe stated that Library staff is collecting data from Library patrons as to the need to extend open hours at the Library.

Council Member Hornick requested vehicle speed control on Shadow Mountain Drive in Rancho de Maria.

Vice Mayor Lewis thanked the Recreation Center staff for their hard work and dedication to making Summer Camp a wonderful experience for kids and parents.

Mayor Silva thanked staff and others for organizing the City in the Schools Program and said that students are great participants in the annual event.

Mayor Silva thanked staff for their continued efforts to mitigate issues during the McMurray Road widening project.

Mayor Silva requested that staff consider leaving the large meeting room at the Library as one room, rather than erecting a partitioning wall, so the public can use the whole room.

City Council Meeting Minutes Page 5 June 12, 2025

WRITTEN COMMUNICATIONS
None

COMMITTEE REPORTS
Council Member Hornick announced that he attended a Green Team meeting and provided an oral report for the record.

Mayor Silva announced that he attended the Santa Ynez Valley Economic Summit in Solvang and the Visit SYV Annual Board meeting and provided oral reports for the record.

BUSINESS ITEMS

9. Consideration of Arts and Culture Project Applications - Buellton Fall Fest Council Member Sanchez recused himself from this item due to a conflict of interest with Agenda item 9 and left the dais.

RECOMMENDATION:

That the City Council consider funding for the Buellton Fall Fest.

STAFF REPORT:

Recreation Coordinator Firey presented the staff report.

SPEAKERS/DISCUSSION:

Applicant Andres Nuños from En Fuego Events discussed the Fall Fest application and answered questions from the Council regarding the event.

DOCUMENTS:

Staff report with attachments as listed in the staff report.

MOTION:

Motion by Mayor Silva, seconded by Council Member Hornick, approving the funding of $8,000 in support of live music expenses at Buellton Fall Fest.

VOTE:

Motion passed by a roll call vote of 3-0.

Council Member Hornick – Yes
Vice Mayor Lewis - Yes
Mayor Silva – Yes
Council Member Sanchez returned to the dais at 7:30 p.m. Mayor Silva called a short meeting recess and resumed the meeting at 7:40 p.m.

City Council Meeting Minutes Page 6 June 12, 2025

10. Resolution No. 25-17 – “A Resolution of the City Council of the City of Buellton, California, Fixing the Employer’s Contribution Under the Public Employees’ Medical and Hospital Care Act at an Equal Amount for Employees and Annuitants and Revoking Resolution No. 22-10”
Council Member Sanchez recused himself from this item due to a conflict of interest with Agenda Item 10 and left the dais.

RECOMMENDATION:

That the City Council consider adoption of Resolution No. 25-17.

STAFF REPORT:

Finance Director Zamora presented the staff report.

DOCUMENTS:

Staff report with attachments as listed in the staff report.

MOTION:

Motion by Vice Mayor Lewis, seconded by Council Member Hornick, adopting Resolution No. 25-17 – “A Resolution of the City Council of the City of Buellton, California, Fixing the Employer’s Contribution Under the Public Employees’ Medical and Hospital Care Act at an Equal Amount for Employees and Annuitants and Revoking Resolution No. 22-10” with numerical edits to Sections F and G.

VOTE:

Motion passed by a roll call vote of 3-0.

Council Member Hornick – Yes
Vice Mayor Lewis – Yes
Mayor Silva – Yes
Council Member Sanchez returned to the dais at 7:48 p.m.

11. Resolution No. 25-18 – “A Resolution of the City Council of the City of Buellton, California, Fixing a Housing Allowance for all Regular Full-Time Employees” RECOMMENDATION:

That the City Council consider adoption of Resolution No. 25-18.

STAFF REPORT:

Finance Director Zamora presented the staff report.

DOCUMENTS:

Staff report with attachments as listed in the staff report.

SPEAKERS/DISCUSSION:

The City Council discussed revising this benefit in the future and the source of funding for this item.

City Council Meeting Minutes Page 7 June 12, 2025
MOTION:

Motion by Vice Mayor Lewis, seconded by Council Member Hornick, adopting Resolution No. 25-18 – “A Resolution of the City Council of the City of Buellton, California, Fixing a Housing Allowance for all Regular Full-Time Employees” VOTE:

Motion passed by a roll call vote of 4-0.

Council Member Hornick – Yes
Council Member Sanchez – Yes
Vice Mayor Lewis – Yes
Mayor Silva – Yes

12. Resolution No. 25-19 - “A Resolution of the City Council of the City of Buellton, California, Making Salary Adjustments for Certain Regular Full-Time Employees” RECOMMENDATION:

That the City Council consider adoption of Resolution No. 25-19.

STAFF REPORT:

Finance Director Zamora presented the staff report.

DOCUMENTS:

Staff report with attachments as listed in the staff report.

MOTION:

Motion by Vice Mayor Lewis, seconded by Council Member Hornick, adopting Resolution No. 25-19 – “A Resolution of the City Council of the City of Buellton, California, Making Salary Adjustments for Certain Regular Full-Time Employees” VOTE:

Motion passed by a roll call vote of 4-0.

Council Member Hornick – Yes
Council Member Sanchez – Yes
Vice Mayor Lewis – Yes
Mayor Silva – Yes

13. Resolution No. 25-20 – “A Resolution of the City Council of the City of Buellton, California, Adopting the Biennial Fiscal Year 2025-26 and 2026-27 Budget” RECOMMENDATION:

That the City Council consider adoption of Resolution No. 25-20.

STAFF REPORT:

Finance Director Zamora presented the staff report.

DOCUMENTS:

Staff report with attachments as listed in the staff report.

City Council Meeting Minutes Page 8 June 12, 2025
SPEAKERS/DISCUSSION:

The City Council discussed funding a bus or van for Buellton Recreation.

MOTION:

Motion by Council Member Hornick, seconded by Vice Mayor Lewis, adopting Resolution No. 25-20 – “A Resolution of the City Council of the City of Buellton, California, Adopting the Biennial Fiscal Year 2025-26 and 2026-27 Budget”
VOTE:

Motion passed by a roll call vote of 4-0.

Council Member Hornick – Yes
Council Member Sanchez – Yes
Vice Mayor Lewis – Yes
Mayor Silva – Yes
CITY MANAGER’S REPORT
City Manager Wolfe provided an informational report for the record.

CLOSED SESSION
City Attorney Murphy announced that Item No. 16 would be pulled from Closed Session discussion.

14. Closed Session - California Government Code Section 54957 regarding:

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager
The City Council met in closed session to discuss Item 14. No reportable action was taken.

15. Closed Session Pursuant to Government Code Section 54956.8 Conference with Real Property Negotiator
Property: 202 Dairyland Road, Buellton, CA (APN: 099-66-032, -033, -034) Agency Negotiator: Scott Wolfe, City Manager
Negotiating Party: Horatio Partners, LLC
Under Negotiation: Price and Terms of Payment
The City Council met in closed session to discuss Item 15. No reportable action was taken.

City Council Meeting Minutes Page 9 June 12, 2025

ADJOURNMENT
Mayor Silva adjourned the regular meeting at 9:00 p.m. The next regular meeting of the City Council will be held on Thursday, June 26, 2025, at 6:00 p.m. ____________________________
David Silva
Mayor
ATTEST:
_____________________________
Linda Reid
City Clerk

CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 2

To: The Honorable Mayor and City Council
From: Shannel Zamora, Finance Director
Meeting Date: June 26, 2025
Subject: List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year 2024/2025
______________________________________________________________________________

BACKGROUND
Staff is required to submit a check register to the City Council for approval every Council meeting for the most recently completed check register (Attachment 1).

The check register for the period 05/31/2025 through 06/13/2025 has been prepared in accordance with Government Code section 37202 and Buellton Municipal Code section

3.08.070. The check register lists all vendor payments for the specified period above, along with claimant’s name, a brief description of the goods or service purchased, amount of demand, check number, check date and the account number(s) associated with each payment.

The total amount of checks and electronic fund transfers issued for the period of 05/31/2025 through 06/13/2025 was $643,534.39.

FISCAL IMPACT
Payments made to the various vendors were consistent with the approved City’s Budget for 05/31/2025 through 06/13/2025. Cash is available for the payment disbursements of the above liabilities.

RECOMMENDATION
That the City Council review and accept the check register for the period 05/31/2025 through 06/13/2025.

ATTACHMENTS
Attachment 1 – Claims

EXHIBIT A - A/P Packets processed
A/P Packet# APPKT02748 115,485.42
A/P Packet# APPKT02785 267,702.43
A/P Packet# APPKT02801 73,289.15
A/P Packet# APPKT02804 4,110.88
Total A/P Packets: $460,587.88 (10 pages)
Total disbursement: $460,587.88
EXHIBIT B - Payments via Electronic Fund Transfer (EFT) EFT Total: $98,579.87
Payroll processed
Staff Payroll 6/11/2025 8,981.51
Staff Payroll 6/13/2025 75,385.13
Total Payroll: $84,366.64
TOTAL AMOUNT OF CLAIMS: $643,534.39

CONSOLIDATED CLAIMS DISBURSEMENT

BACK-UP/SUPPORT DATA IS AVAILABLE FOR COUNCIL REVIEW IN CITY HALL The following is a list of claims for the period of May 31, 2025 through June 13th, 2025 for ratification by the City Council at the June 26, 2025 City Council Meeting.
\\fileserver\Users\Finance_Shared\CLAIMS APPROVALS\Claims Approval FY2024-2025 SZ 6/17/25

EXHIBIT B
Payments via Electronic Fund Transfer (EFT):

From 05/31/2025 through 06/13/2025
Payroll Tax - IRS - Staff 6/2/2025 11,647.19
Payroll Tax - EDD 6/2/2025 4,357.23
CalPERS - PEPRA - Staff 6/2/2025 9,609.40
CalPERS - Classic - Staff 6/2/2025 6,664.38
DCP-AUL 6/3/2025 26,393.12
CalPERS - Medical 6/4/2025 39,058.03
The Hartford 6/10/2025 433.08
Aflac 6/11/2025 417.44
Total 98,579.87
\\fileserver\Users\Finance_Shared\CLAIMS APPROVALS\Claims Approval FY2024-2025

Payment
Number
47431
47432
47433
47434
47435
47436
47437
47438
47439
47440
47441
47442
47443
47444
217249 05/22/25 - WWTP - MAINT/REPAIRS ITEMS 005-701-60250 19.56 6/3/2025 001606 OLIVE GROVE CHARTER SCHOOLS, INC. 400.00 001606-05192025 05/19/25 - REFUND - SECURITY/DAMAGE DEPOSIT 001-22510 400.00 6/16/2025 4:13:34 PM Page 1 of 10
2444 4/13/25 - 05/12/25 - TELEPHONE SERVICES 005-701-67705 58.07 2444 4/13/25 - 05/12/25 - TELEPHONE SERVICES 020-601-67705 57.81 6/3/2025 000543 HD SUPPLY, INC. 78.44
INV00708715 05/13/25 - WTP - CHEMICALS 020-601-61111 78.44 6/3/2025 000342 NIELSEN BUILDING MATERIALS,INC 19.56
2444 4/13/25 - 05/12/25 - TELEPHONE SERVICES 001-401-67705 145.17 2444 4/13/25 - 05/12/25 - TELEPHONE SERVICES 001-410-67705 348.41 2444 4/13/25 - 05/12/25 - TELEPHONE SERVICES 001-511-61290 199.25 2444 4/13/25 - 05/12/25 - TELEPHONE SERVICES 001-558-67705 87.10 2444 4/13/25 - 05/12/25 - TELEPHONE SERVICES 001-565-67705 177.23 6/3/2025 001040 FRONTIER COMMUNICATIONS 344.71
102401-5-05192025 05/19/25 - 06/18/25 - CCC - TELEPHONE SERVICES 001-410-67705 344.71 6/3/2025 001430 GSOLUTIONZ, INC. 183.11
1409 APR 2025 - MONTHLY GPS INTERMEDIA/ADMIN FEES 001-410-67705 183.11 6/3/2025 001430 GSOLUTIONZ, INC. 1,073.04
6/3/2025 001364 FAMCON PIPE & SUPPLY-SM 1,152.93
S100152632.002 05/19/25 - WTP - MAINT/REPAIR ITEMS 020-601-60250 1,152.93 6/3/2025 000187 FARM SUPPLY COMPANY 100.18
76481 05/21/25 - WWTP - MAINT/REPAIR ITEMS 005-701-60250 92.65 76489 05/21/25 - WWTP - MAINT/RAPAIR ITEMS 005-701-60250 7.53 BPI517728 05/14/25 - WTP - CHEMICALS 020-601-61111 1,538.74 6/3/2025 000060 BUELLTON CHAMBER OF COMMERCE 500.00
000060-05282025 05/28/25 - REFUND - EVENT SECURITY/DMG DEPOSIT 001-22418 500.00 6/3/2025 001192 Diaz Automotive and Tires 20.00
001192-051925 05/19/25 - WTP - VEHICLE REPAIRS 020-601-60270 20.00 6/3/2025 001986 ANAYENTZIN GUERRERO 300.00
001986-05192 05/19/25 - REFUND SECURITY/DAMAGE DEPOSIT 001-22510 300.00 6/3/2025 000718 AUTOSYS LLC 5,636.72
INV-0287 04/15/25 & 04/24/25 - WTP - SERVICE CALL 020-601-60800 5,636.72 6/3/2025 001372 BRENNTAG PACIFIC, INC. 1,538.74
0706083 JUNE 2025 - DENTAL/VISION/EAP PREMIUMS 001-511-50400 504.09 0706083 JUNE 2025 - DENTAL/VISION/EAP PREMIUMS 001-558-50400 806.97 0706083 JUNE 2025 - DENTAL/VISION/EAP PREMIUMS 001-565-50400 317.18 0706083 JUNE 2025 - DENTAL/VISION/EAP PREMIUMS 005-701-50400 567.17 0706083 JUNE 2025 - DENTAL/VISION/EAP PREMIUMS 020-601-50400 567.17 0706083 JUNE 2025 - DENTAL/VISION/EAP PREMIUMS 001-401-50400 636.84 0706083 JUNE 2025 - DENTAL/VISION/EAP PREMIUMS 001-402-50400 203.73 0706083 JUNE 2025 - DENTAL/VISION/EAP PREMIUMS 001-403-50400 96.88 0706083 JUNE 2025 - DENTAL/VISION/EAP PREMIUMS 001-410-50400 295.40 0706083 JUNE 2025 - DENTAL/VISION/EAP PREMIUMS 001-420-50400 408.43 Check Disbursements - City Council - June 26, 2025
City of Buellton, CA By Payment Number
Payment Dates 5/31/2025 - 6/13/2025
Payment Date Vendor # Payment Amount
Payable Number Description Vendor Name Account Number Project Acct Key Item Amount 6/3/2025 000820 ACWA/JPIA 4,403.86

Payment
Number
47445
47446
47447
47448
47449
47450
47451
47452
47453
47454
47455
47456
47457
47458
47459
47460
MSP-4010119 JUNE 2025 - MONTHLY - GUARDIAN MSP SERVICES 001-410-60210 795.00 6/11/2025 000122 COMCAST CABLE 151.40
0209119-05242025 05/29/25 - 06/28/25 - WWTP - INTERNET SERVICES 005-701-60210 151.40 6/16/2025 4:13:34 PM Page 2 of 10
6/11/2025 000105 CITY OF BUELLTON 1,423.26
000105-05252025 04/25/25-05/25/25 - IRRIGATION 595 2ND OAK VALLEY 001-552-61211 1,423.26 6/11/2025 000655 COAST NETWORX, INC. 4,732.50
30159 04/12, 04/28, 05/09/25 - QNAP STORAGE & NEW USER 001-410-60210 1,312.50 30164 05/17/25 - 05/20/25 - MIGRATE TO MICROSOFT OFC 365 001-410-60210 2,625.00 INV0108433 05/22/25 - WTP - OMNI H2 100CF - QTY 2 020-601-61240 5,803.58 6/11/2025 001851 AWP SAFETY 79.82
03025467 05/07/25 - PW - SIGNS 001-558-60560 79.82
6/11/2025 000121 BUELLTON VISITORS BUREAU 37,500.00
000121-062025 JUNE 2025 - VB - MONTHLY CONTRACT 001-410-67790 37,500.00 6112980822 05/09/25 - 06/08/25 - WIRELESS TELEPHONE SERVICE 020-601-67705 119.95 6/3/2025 001780 WILLDAN 5,445.00
010-62137 APR 2025 - WTP/WWTP - RATE STUDY 005-701-60800 2,722.50 010-62137 APR 2025 - WTP/WWTP - RATE STUDY 020-601-60800 2,722.50 6/11/2025 000661 AQUA-METRIC SALES, CO. 5,803.58
6112980822 05/09/25 - 06/08/25 - WIRELESS TELEPHONE SERVICE 001-558-60210 40.01 6112980822 05/09/25 - 06/08/25 - WIRELESS TELEPHONE SERVICE 001-558-67705 146.56 6112980822 05/09/25 - 06/08/25 - WIRELESS TELEPHONE SERVICE 001-565-67705 51.48 6112980822 05/09/25 - 06/08/25 - WIRELESS TELEPHONE SERVICE 005-701-67705 115.83 6112980822 05/09/25 - 06/08/25 - WIRELESS TELEPHONE SERVICE 020-601-60210 40.01 6/3/2025 000507 SoCalGas 69.02
9000-4-05272025 04/23/25 - 05/22/25 - CH - UTILITIES - GAS 001-410-61230 69.02 6/3/2025 000556 VERIZON WIRELESS 571.98
6112980822 05/09/25 - 06/08/25 - WIRELESS TELEPHONE SERVICE 001-410-60014 6.66 6112980822 05/09/25 - 06/08/25 - WIRELESS TELEPHONE SERVICE 001-511-61290 51.48 472871 05/15/25 - SYVN - NOTICE INTRO ORDINANCE 25-04 001-403-60520 82.68 6/3/2025 001510 SANTA MARIA CALIFORNIA NEWS MEDIA INC. dba 117.93 472853 05/25/25 - SYVN - ADOPTION NOTICE ORD 25-02&25-03 001-403-60520 117.93 6/3/2025 000507 SoCalGas 60.60
9000-8-05272025 04/23/25 - 05/22/25 - CCC/SC - UTILITIES - GAS 001-410-61230 60.60 25D0029022365 04/27/25 - 05/26/25 DRINKING WATER 001-410-60800 149.24 6/3/2025 001817 RDZ CONTRACTORS, INC. 75,211.31
424 - PAY APP# 004 APR 2025 - HWY246&McMURRAY IMPRVMNTS PROJECT 092-307-74100 09230774100 75,211.31 6/3/2025 001510 SANTA MARIA CALIFORNIA NEWS MEDIA INC. dba 82.68 32306-7-05082025 04/03/25 - 05/01/25 - UTILITIES - ELECTRIC 001-556-61241 433.62 32306-7-05082025 04/03/25 - 05/01/25 - UTILITIES - ELECTRIC 001-565-61241 752.75 32306-7-05082025 04/03/25 - 05/01/25 - UTILITIES - ELECTRIC 005-701-61241 5,867.67 32306-7-05082025 04/03/25 - 05/01/25 - UTILITIES - ELECTRIC 020-601-61241 4,236.78 6/3/2025 001983 PRIMO BRANDS 149.24
6/3/2025 000352 P G & E 18,011.52
32306-7-05082025 04/03/25 - 05/01/25 - UTILITIES - ELECTRIC 001-410-61241 1,115.78 32306-7-05082025 04/03/25 - 05/01/25 - UTILITIES - ELECTRIC 001-501-61241 336.55 32306-7-05082025 04/03/25 - 05/01/25 - UTILITIES - ELECTRIC 001-550-61241 4,912.51 32306-7-05082025 04/03/25 - 05/01/25 - UTILITIES - ELECTRIC 001-552-61241 355.86 Payment Date Vendor # Payment Amount
Payable Number Description Vendor Name Account Number Project Acct Key Item Amount 6/3/2025 000801 O'REILLY AUTOMOTIVE STORES, INC. 14.85
4372-111352 05/20/25 - WWTP - MATERIALS/SUPPLIES 005-701-61140 14.85 Check Disbursements - City Council - June 26, 2025 Payment Dates: 5/31/2025 - 6/13/2025

Payment
Number
47461
47462
47463
47464
47465
47466
47467
47468
47469
47470
47471
47472
47473
47474
47475
47476
47477
47478
47479
47480
6/16/2025 4:13:34 PM Page 3 of 10
6/11/2025 000904 US BANK EQUIPMENT FINANCE 545.11
556383545 05/20/25 - 06/20/25 - PLNG - COPIER LEASE 001-565-60310 545.11 6/11/2025 000677 WALLACE GROUP 12,162.71
64971 APR 2025 - PROF SRVCS - FY 23-25 - REG COMP ASSIST 005-701-60800 12,162.71 6/11/2025 000833 SYV BOTANIC GARDEN FOUNDATION, INC 2,954.29 2025-3096 05/01/25 - 1000 TREES PROGRAM - 24" SEQUOIAS 001-556-74101 2,954.29 6/11/2025 000379 U.S. POSTAL SERVICE 600.00
000379-062025 JUNE 2025 - POSTAGE FOR WATER/SEWER 005-701-61131 300.00 000379-062025 JUNE 2025 - POSTAGE FOR WATER/SEWER 020-601-61131 300.00 001390-062025 JUNE 2025 - MERP REIMBURSEMENT PER CONTRACT 001-402-50400 800.00 6/11/2025 000507 SoCalGas 3.45
5078-2-05292025 04/25/25 - 05/27/25 - NEW LIB - UTILITIES - GAS 001-558-61230 3.45 6/11/2025 000507 SoCalGas 8.41
8592-0-05282025 04/24/25 - 05/23/25 - VB - UTILITIES - GAS 001-410-61230 8.41 M25-051 APR - JUN 2025 - SB CNTY FIRE/PARAMEDIC SERVICES 001-501-60810 68,309.00 6/11/2025 000823 SB COUNTY EHS / CUPA 1,018.00
10208755-2025 05/12/25-Hwy246-2113/3112-BusPlnLvl3/Oversight 020-601-67575 509.00 10208758-2025 05/12/25 - McMRY-2113/3112BusPlnLvl3/OVERSIGHT 020-601-67575 509.00 6/11/2025 001390 SCOTT WOLFE 800.00
6/11/2025 001510 SANTA MARIA CALIFORNIA NEWS MEDIA INC. dba 137.67 478692 05/29/25 - SVYN NOTICE OF PUBLIC HEARING ORD 25-05 001-403-60520 137.67 6/11/2025 001510 SANTA MARIA CALIFORNIA NEWS MEDIA INC. dba 103.83 478687 05/29/25 - SYVN NOTICE OF ADOPTION OF ORD 25-04 001-403-60520 103.83 6/11/2025 000448 SB CO FIRE DEPARTMENT 68,309.00
6/11/2025 001831 QUINCON, INC. 128,063.40
505086-9 SRVC->05/21/25 - CONSTRUCTION - NEW LIB 202 DRYLND 092-221-74100 09222174100 128,063.40 6/11/2025 001738 REECE - BRANCH: 5010 BUELLTON CA 26.77 S120821625.001 05/22/25 - WTP - MAINT/REPAIR ITEMS 020-601-60250 26.77 6/11/2025 000353 MICHAEL J. BOGGESS 125.00
INV-5291 MAY 2025 - WEBSITE MAINTENANCE 001-410-60210 125.00 6/11/2025 000801 O'REILLY AUTOMOTIVE STORES, INC. 70.52 4372-108033 05/05/25 - VEHICLES - MATL'S & SUPPLIES 020-601-60270 40.92 4372-108160 05/06/25 - POLICE STATION - MAINT/REPAIR ITEMS 001-558-60250 29.60 250610251 JUNE 2025 - ANS/MSG SERVICE 020-601-60800 75.00 6/11/2025 000875 LIBERTY MUTUAL GROUP INC 350.00
32S611737-2025 FY2025-2026 - RENEWAL - SURETY BOND (City Manager) 001-402-60900 350.00 6/11/2025 000310 MARBORG INDUSTRIES 586.56
6452853 04/10/25 - WWTP - DISPOSAL - SOLID WASTE 092-706-74100 09270674100 586.56 6/11/2025 000122 COMCAST CABLE 170.73
0104898-05202025 05/25/25 - 06/24/25 - REC - INTERNET SERVICES 001-511-61290 170.73 6/11/2025 000172 ECHO COMMUNICATIONS 225.00
250610251 JUNE 2025 - ANS/MSG SERVICE 001-558-60800 75.00 250610251 JUNE 2025 - ANS/MSG SERVICE 005-701-60800 75.00 Payment Date Vendor # Payment Amount
Payable Number Description Vendor Name Account Number Project Acct Key Item Amount 6/11/2025 000122 COMCAST CABLE 241.40
0114343-05222025 05/26/25 - 06/25/25 - CH - INTERNET SERVICES 001-410-61292 241.40 Check Disbursements - City Council - June 26, 2025 Payment Dates: 5/31/2025 - 6/13/2025

Payment
Number
47481
47482
47483
9100001704465
20250530-
EFT63171926626
L7619804-
6/16/2025 4:13:34 PM Page 4 of 10
5023069 MAY 2025 - MISC MAINT/REPAIR,MATL'S SUPPLIES 005-701-60250 232.62 CM-INV-5023069-ADJMAR 2025 - CREDIT MEMO - MATL'S/SUPPLIES 001-552-61140 (300.00) 6/11/2025 001388 VINTAGE WALK OWNERS ASSOCIATION 304.09 970899-060125 JUNE 2025 - 597 AOF# 101 - HOA FEES 001-410-60900 304.09 Payment Total: 460,587.88
1578036 MAY 2025 - REC - SOFTWARE SUBSCRIPTION 001-511-60211 464.76 6/9/2025 000813 HOME DEPOT CREDIT SERVICES 287.02
5023069 MAY 2025 - MISC MAINT/REPAIR,MATL'S SUPPLIES 001-552-61140 113.87 5023069 MAY 2025 - MISC MAINT/REPAIR,MATL'S SUPPLIES 001-558-60250 190.55 5023069 MAY 2025 - MISC MAINT/REPAIR,MATL'S SUPPLIES 001-558-61140 49.98 105093445 MAY 2025 - FUEL CHARGES 001-558-61280 2,253.43 105093445 MAY 2025 - FUEL CHARGES 005-701-61280 174.68
105093445 MAY 2025 - FUEL CHARGES 020-601-61280 563.00
6/3/2025 001897 AMILIA TECHNOLOGIES USA INC. 744.75
1578036 MAY 2025 - REC - SOFTWARE SUBSCRIPTION 001-511-60210 279.99 52424232 APR 2025 - ENG SRVCS - HWY246&McMRRY RD IMPRVMNTS 092-307-71500 09230771500 25,720.00 52424233 APR 2025 - ENG SRVCS - 181/201 INDUSTRIAL WAY 001-22416 90097070 420.00 6/13/2025 000768 WEX BANK 3,062.04
105093445 MAY 2025 - FUEL CHARGES 001-501-61280 70.93
52424228 APR 2025 - ENG SRVCS - GARDEN APTS PSHH 001-22416 90066-070 1,570.00 52424229 APR 2025 - ENG SRVCS - McMURRAY HOTELS 001-22416 90084070 720.00 52424230 APR 2025 - ENG SRVCS - CHANIN WINERY 001-22416 90073070 160.00 52424231 APR 2025 - ENG SRVCS - VILLAGE SENIOR APTS 001-22416 90080070 2,232.50 52424224 APR 2025 - ENG SRVCS-RIO VISTA CHEV CAR WSH PLN CK 001-22416 80002070 437.50 52424225 APR 2025 - ENG SRVCS - BUE-17 IND WAY ACCESS 001-22416 90043075 2,240.00 52424226 APR 2025 - ENG SRVCS - POLO VILLAGE 001-22416 90077070 937.50 52424227 APR 2025 - ENG SRVCS - 430/440 CENTRAL AVE 001-22416 90091070 968.75 52424223 APR 2025 - COB - ENGINEERING SERVICES 029-557-60800 7,863.33 52424223 APR 2025 - COB - ENGINEERING SERVICES 092-220-70005 09222070005 122.50 52424223 APR 2025 - COB - ENGINEERING SERVICES 092-220-71500 09222071500 3,360.00 52424223 APR 2025 - COB - ENGINEERING SERVICES 092-322-70005 09232270005 300.00 52424223 APR 2025 - COB - ENGINEERING SERVICES 001-565-60830 643.33 52424223 APR 2025 - COB - ENGINEERING SERVICES 005-701-60830 423.33 52424223 APR 2025 - COB - ENGINEERING SERVICES 020-601-60800 5,333.75 52424223 APR 2025 - COB - ENGINEERING SERVICES 020-601-60830 1,674.58 52424223 APR 2025 - COB - ENGINEERING SERVICES 025-554-60800 8,774.58 52424220 APR 2025 - ENG SRVCS - ENCROACHMENT PERMITS 025-557-60800 2,933.75 52424221 APR 2025 - ENG SRVCS - 73 IND WAY FIGUEROA 001-22416 90037-070 281.25 52424222 APR 2025 - ENG SRVCS - 5 ACRE BLDNG @ IND WAY 001-22416 90044-070 281.25 52424223 APR 2025 - COB - ENGINEERING SERVICES 001-551-60800 5,891.25 000439596 08/01/25 - 07/31/26 - ANNUAL RENEWAL - MEMBERSHIP 005-701-60650 191.50 000439596 08/01/25 - 07/31/26 - ANNUAL RENEWAL - MEMBERSHIP 020-601-60650 191.50 6/11/2025 001780 WILLDAN 840.00
002-34887 APR 2025 - BUSD - PLAN CHECK 25-CUP-01/25FDR-00024 001-410-60800 840.00 6/11/2025 001111 TETRA TECH, INC. 73,289.15
Check Disbursements - City Council - June 26, 2025 Payment Dates: 5/31/2025 - 6/13/2025 Payment Date Vendor # Payment Amount
Payable Number Description Vendor Name Account Number Project Acct Key Item Amount 6/11/2025 001261 Water Environment Federation (WEF) 383.00

001-565-60830 Contract Services-Engineering 643.33
001-565-61241 Utilities - Electric 752.75
6/16/2025 4:13:34 PM Page 5 of 10
001-558-61140 Operational Supplies 49.98
001-558-61230 Utilities - Gas 3.45
001-558-61280 Fuel - Vehicles 2,253.43
001-558-67705 Telephone 233.66
001-565-50400 Medical Benefit 317.18
001-565-60310 Equipment Rental 545.11
001-556-74101 1000 Trees Program 2,954.29
001-558-50400 Medical Benefit 806.97
001-558-60210 Computer Maintenance &Software 40.01
001-558-60250 Maintenance / Repair 220.15
001-558-60560 Signs 79.82
001-558-60800 Contract Services 75.00
001-550-61241 Utilities - Electric 4,912.51
001-551-60800 Contract Services 5,891.25
001-552-61140 Operational Supplies (186.13)
001-552-61211 Utilities - Water 1,423.26
001-552-61241 Utilities - Electric 355.86
001-556-61241 Utilities - Electric 433.62
001-501-61241 Utilities - Electric 336.55
001-501-61280 Fuel - Vehicles 70.93
001-511-50400 Medical Benefit 504.09
001-511-60210 Computer Maintenance & Software 279.99
001-511-60211 Data Processing Contract Maint 464.76
001-511-61290 Telephone/Internet 421.46
001-410-61241 Utilities - Electric 1,115.78
001-410-61292 Internet Access/ Website Maint 241.40
001-410-67705 Telephone 876.23
001-410-67790 Visitors Bureau 37,500.00
001-420-50400 Medical Benefit 408.43
001-501-60810 Contract Services - Fire Dept 68,309.00
001-410-50400 Medical Benefit 295.40
001-410-60014 Emergency Operations 6.66
001-410-60210 Computer Maintenance &Software 4,857.50
001-410-60800 Contract Services 989.24
001-410-60900 Miscellaneous 304.09
001-410-61230 Utilities - Gas 138.03
001-401-50400 Medical Benefit 636.84
001-401-67705 Telephone 145.17
001-402-50400 Medical Benefit 1,003.73
001-402-60900 Miscellaneous 350.00
001-403-50400 Medical Benefit 96.88
001-403-60520 Advertising - Legal 442.11
029 - Transportation Planning 7,863.33
092 - Capital Improvement Proj Fund 233,363.77
Grand Total: 460,587.88
Account Summary
Account Number Account Name Payment Amount
001-22416 Developer Deposit 10,248.75
001-22418 Special Event Deposit 500.00
001-22510 Park/Damage Charge 700.00
Check Disbursements - City Council - June 26, 2025 Payment Dates: 5/31/2025 - 6/13/2025 Report Summary
Fund Summary
Fund Payment Amount
001 - General Fund 153,277.23
005 - Sewer Fund 23,177.07
020 - Water Fund 31,198.15
025 - Gas Tax Fund 11,708.33

**None**
09222070005 Willemsen Parking Lot - Design & Permitting 09222071500 Willemsen Parking Lot - Project Mgmt. & Inspec 09222174100 Willemsen House Renovation - Construction
09230771500 McMurray Road Widening/TS (13/14) - Project Mgmt. 09230774100 McMurray Road Widening/TS (13/14) - Construction 09232270005 Road Maintenance Project (23/24) - Design & Permitting 09270674100 WWTP Facilities Improvements
80002070 390 E Hwy 246 (Rio Vista Chev)
90037-070 Fig Mountain Brewing 16-FDP-02
90043075 The Buellton Hub
90044-070 The Industrial Network
90066-070 Buellton Garden Apt 10 McMurray
90073070 Chanin Wine Company, 291 Industrial Way
90077070 Polo Village 560 McMurray
90080070 Village Senior Apartments
90084070 McMurray Road Hotels
90091070 430 7 440 Central Ave
937.50
2,232.50
720.00
968.75
6/16/2025 4:13:34 PM Page 6 of 10
Project Account Summary
Project Account Key Payment Amount
216,975.36
122.50
3,360.00
128,063.40
25,720.00
75,211.31
300.00
586.56
437.50
281.25
2,240.00
281.25
1,570.00
160.00
092-221-74100 Construction/Improvements 128,063.40
092-307-71500 Project Management and Inspections 25,720.00 092-307-74100 Construction and Improvements 75,211.31
092-322-70005 Design and Permitting (2023/24) 300.00
092-706-74100 Construction and Improvements 586.56
Grand Total: 460,587.88
020-601-67705 Telephone 177.76
025-554-60800 Contract Services 8,774.58
025-557-60800 Contract Services 2,933.75
029-557-60800 Contract Services 7,863.33
092-220-70005 Design and Permitting 122.50
092-220-71500 Project Management and Inspection 3,360.00 020-601-61111 Chemicals / Analysis 1,617.18
020-601-61131 Postage 300.00
020-601-61240 Meter Expense 5,803.58
020-601-61241 Utilities - Electric 4,236.78
020-601-61280 Fuel - Vehicles 563.00
020-601-67575 Regulatory Compliance 1,018.00
020-601-60210 Computer Maintenance &Software 40.01
020-601-60250 Maintenance / Repair 1,179.70
020-601-60270 Maintenance - Vehicles 60.92
020-601-60650 Membership & Publications 191.50
020-601-60800 Contract Services 13,767.97
020-601-60830 Contract Services-Engineering 1,674.58
005-701-61131 Postage 300.00
005-701-61140 Operational Supplies 14.85
005-701-61241 Utilities - Electric 5,867.67
005-701-61280 Fuel - Vehicles 174.68
005-701-67705 Telephone 173.90
020-601-50400 Medical Benefit 567.17
005-701-50400 Medical Benefit 567.17
005-701-60210 Computer Maintenance &Software 151.40
005-701-60250 Maintenance / Repair 352.36
005-701-60650 Membership & Publications 191.50
005-701-60800 Contract Services 14,960.21
005-701-60830 Contract Services-Engineering 423.33
Check Disbursements - City Council - June 26, 2025 Payment Dates: 5/31/2025 - 6/13/2025 Account Summary
Account Number Account Name Payment Amount
001-565-67705 Telephone 228.71

Payment Dates: 5/31/2025 - 6/13/2025
90097070 181-201 Industrial Way LLA
6/16/2025 4:13:34 PM Page 7 of 10
Check Disbursements - City Council - June 26, 2025
Project Account Summary
Project Account Key Payment Amount
420.00
Grand Total: 460,587.88

CITY OF BUELLTON
City Council Agenda Staff Report

City Manager Review: SW
Council Agenda Item No.: 3

To: The Honorable Mayor and City Council

From: Shannel Zamora, Finance Director

Meeting Date: June 26, 2025

Subject: Monthly Treasurer’s Report – May 31, 2025
______________________________________________________________________________

BACKGROUND

California Government Code Section 53646(b)(3) provides mandatory investment reporting requirements for California public agencies. The attached Treasurer’s Report complies with the State’s reporting requirement.

On June 13, 2024, Council adopted the current Investment Policy per Resolution 24-18 which states the City Finance Director, as the investment officer, must submit monthly reports to City Council to demonstrate that sufficient cash flow liquidity is available to meet the succeeding month’s estimated expenditures.

This Treasurer’s Report is for May 31, 2025. Treasurer’s Reports are presented on a monthly basis.

FISCAL IMPACT

There is no fiscal impact; this report is intended to show the City Council the financial performance of the City’s investment portfolio of idle funds.

RECOMMENDATION
That the City Council receives and files the Treasurer’s Report for the month ending May 31, 2025.

ATTACHMENTS
Attachment 1 – Monthly Treasurer’s Report – May 31, 2025

[Type text]
A
City of Buellton
Monthly Treasurer’s Report
For the month ending in May 31, 2025
June 26, 2025
This report presents the City’s cash activity and investment portfolio as of May 31, 2025. The report includes:
1) Cash and investments at May 31, 2025 compared to the prior month;

2) A reconciliation of cash and investments to City ledger balances; 3) All investments managed by the City on its own behalf; 4) Beginning of year fund balance, revenues, expenditures and ending fund balance for each fund at May 31, 2025
The following schedule is a summary of the City’s cash and investments based on recorded value as of May 31, 2025 compared with the prior month.

April 30, 2025 May 31, 2025 $ Change
Cash - Pooled $ 6,327,479.68 $ 5,994,903.11 $ (332,576.57) Investments held by the City 18,389,263.68 18,413,798.85 $ 24,535.17 TOTAL CASH AND INVESTMENTS $ 24,716,743.36 $ 24,408,701.96 $ (308,041.40) Summary of activity for the Month and Future Liquidity: The majority of the difference in the recorded value for cash and investments held by the City from last month is mainly due to revenue received from property taxes, March 2025 sales tax and from April 2025 transient occupancy tax.

This increase is offset by payments for May 2025 police services from the Santa Barbara Sheriff’s Department and annual state water charges to Central Coast Water Authority. Additionally, investment values changed due to interest earnings on money market funds, the Local Agency Investment Fund (LAIF), and Certificates of Deposit (CDs). The portfolio is sufficiently liquid to meet expected expenditures for the coming six months.

City of Buellton

Monthly Treasurer’s Report
As of May 31, 2025
Page | 2
The following schedule is a reconciliation of Cash and Investments to City ledger:
15,098,869.97
2,877,583.39
(1,808,525.82)
7,826,330.63
(2,612,995.10)
10,821.38
46,981.54
749,307.74
433,209.91
(4,623.50)
993,543.31
34,070.67
658,847.05
-
-
105,280.79 -
24,408,701.96
5,977,490.51
5,757,621.91
17,412.60
3,077,562.26
9,578,614.68
24,408,701.96
999-21000 Wages Payable - -
24,408,701.96
24,408,701.96
24,408,701.96
Per Statements: 5/31/2025
Mechanics General Checking 6,117,803.44
Mechanics Money Market 5,757,621.91
Mechanics FSA 17,412.60
Local Agengcy Investment Fund (LAIF) 9,578,614.68
Multi-Bank Securities Bank 3,077,562.26
Total Cash Per Statement: 24,549,014.89
Claim on Cash vs Total (140,312.93)
Outstanding Items: (140,312.93)
Difference: 0.00
Bank Reconciliation - May 2025
City of Buellton, CA
For the Period Ending 5/31/2025
5/1/2025

BALANCE

CURRENT

ACTIVITY
5/31/2025
BALANCE ACCOUNT # ACCOUNT NAME
006-10000 Claim on Pooled Cash (1,808,525.82) -
020-10000 Claim On Pooled Cash 8,489,781.78 (663,451.15)

CLAIM ON CASH
001-10000 Claim On Pooled Cash 14,597,375.59 501,494.38 005-10000 Claim On Pooled Cash 2,903,035.39 (25,452.00) 024-10000 Claim On Pooled Cash 46,941.45 40.09
025-10000 Claim On Pooled Cash 747,055.18 2,252.56
021-10000 Claim on Pooled Cash (2,612,995.10) -
023-10000 Claim On Pooled Cash 10,812.15 9.23
031-10000 Claim On Pooled Cash 963,507.66 30,035.65
032-10001 Claim On Pooled Cash 34,070.67 -
027-10000 Claim On Pooled Cash 434,154.41 (944.50)
029-10000 Claim On Pooled Cash 2,379.83 (7,003.33)
091-10000 Claim On Pooled Cash - -
092-10000 Claim On Pooled Cash 253,865.37 (148,584.58)
075-10000 Claim On Pooled Cash 655,284.80 3,562.25
090-10000 Claim On Pooled Cash - -
TOTAL CLAIM ON CASH 24,716,743.36 (308,041.40)

CASH IN BANK
Cash in Bank
999-10001 Pooled Cash - General Checking 6,313,733.80 (336,243.29) 999-10004 Pooled Cash - Brokerage 3,073,915.09 3,647.17 999-10005 Pooled Cash - LAIF 9,578,614.68 -
999-10002 Pooled Cash - Money Market 5,736,733.91 20,888.00 999-10003 Pooled Cash - FSA 13,745.88 3,666.72

DUE TO OTHER FUNDS
999-27000 Due To Other Funds 24,716,743.36 (308,041.40) TOTAL DUE TO OTHER FUNDS 24,716,743.36 (308,041.40)
TOTAL: Cash in Bank 24,716,743.36 (308,041.40)
-
TOTAL: Cash in Bank 24,716,743.36 (308,041.40)

Monthly Treasurer’s Report
As of May 31, 2025
Page | 3
City of Buellton
Investment Summary
May 31, 2025
Currently, short-term excess cash is primarily invested in the Local Agency Investment Fund (LAIF) administered by the State Treasurer. This is a high quality investment available in terms of safety, liquidity, and yield. Due to fluctuations in the marketplace, the City may have some investments with a current market value that is greater or less than the recorded value. This difference has no effect on investment yield as the City intends to hold the securities to maturity. However, generally accepted accounting principles require that market gains and losses be reported as interest earnings or losses at year-end.

Percent of
Portfolio Yield
Maturity
Term
(months) Maturity Date Par Value Market Value
Local Agency Investment Fund - LAIF 57.27% 4.48% n/a n/a $ 9,578,614.68 $ 9,578,614.68 Sallie Mae Bank 0.72% 0.80% 60 7/1/2025 120,000.00 119,620.80 Security Identifier: 7954506Q3
Spokane Teachers Credit Union 1.08% 0.80% 60 4/15/2027 180,000.00 181,863.00 Security Identifier: 849061AG1
Third Fed Savings 1.46% 3.50% 60 6/28/2027 245,000.00 241,802.75 Security Identifier: 88413QDL9
Morgan Stanley Bank 0.62% 3.75% 60 6/28/2027 104,000.00 103,152.40 Security Identifier: 61773TFC2
Capital One Bank 1.46% 3.75% 60 9/30/2027 244,000.00 244,680.76 Security Identifier: 14042RURO
Hickam Federal Credit Union 0.60% 3.75% 48 1/31/2028 100,000.00 100,125.00 Security Identifier: 42869GAB2
Global Federal Credit Union 1.49% 4.60% 60 4/17/2028 249,000.00 252,035.31 Security Identifier: 37892MAC8
Optum Bk Draper Utah CTF Dep 0.96% 4.45% 60 12/22/2028 160,000.00 161,232.00 Security Identifier: 68405VBV0
First Foundation Bank 0.60% 4.60% 60 5/10/2029 100,000.00 101,228.00 Security Identifier: 68405VBV0
Leaders Credit Union 0.60% 4.00% 60 8/30/2029 100,000.00 99,027.00 Security Identifier: 52171MAN5
American Express Natl Bank 1.46% 4.10% 60 4/30/2030 244,000.00 242,299.32 Security Identifier: 02589AHE8
United States Treasury Bill 0.60% 4.38% 60 12/31/2029 100,000.00 101,648.00 Security Identifier: 91282CMD0
Multi-Securities Bank - Cash in Holding 1,128,847.92
Money Market (Held with Mechanics Bank) 31.09% 4.52% n/a 5,200,000.00 5,757,621.91 Total City Investments 100.00% $ 16,724,614.68 $ 18,413,798.85 Average Yield:3.68% Average Maturity (months): 59.00
Certificates of Deposits (Held with Multi-Securities Bank) U.S. Treasury Securities (Held with Multi-Securities Bank)

Monthly Treasurer’s Report
As of May 31, 2025
Page | 4
The following is a fund balance schedule showing beginning fund balance at July 1, 2024 plus revenues minus expenditures for the period, resulting in ending fund balance at May 31, 2025.

Fund balance includes total assets and liabilities of the City.

As required by Government Code Section 53646 (b) (3), the chief financial officer for the City declares that there is sufficient funds to meet all obligations for the next six months.

Shannel Zamora
Shannel Zamora
Finance Director
Total Expenditures May 31, 2025
Balance
10,141,386.94 10,849,064.84 14,696,461.36
1,163,964.76 1,555,284.08 2,258,510.11
006 - Wastewater Capital 268,300.40 17,315.04 655,111.74 020 - Water Fund 2,637,031.02 2,375,985.50 10,028,878.53 021 - Water Capital 223,293.00 126,862.96 324,725.50
587.88 1,300.00 10,805.35
8,944.50 - 46,928.67
256,803.43 245,415.60 750,247.75
027 - Local Transportation Fund 14,778.59 18,333.26 434,366.32 029 - Transportation Planning 538.34 46,448.30 (148,306.71) 031 - Measure A 355,506.88 124,709.90 1,037,155.36
032 - American Relief Act Fund 268,035.48 268,035.48 33,455.43 075 - Trust & Agency Fund 13,722.90 38,719.96
090 - Long-Term Debt - - (3,479,492.98)
091 - General Fixed Assets - - 27,711,206.52
2,999,295.54
19,043,725.00 53,983,098.41
27,711,206.52
092 - Capital Improvement Proj Fund - 3,414,970.04 (415,674.50) 54,674,633.75 18,352,189.66
437,920.99
(102,396.75)
806,358.38
33,455.43
24,997.06
(3,479,492.98)
228,295.46
023 - Housing Fees 11,517.47
024 - Traffic Mitigation Fund 37,984.17
025 - Gas Tax Fund 738,859.92
001 - General Fund 15,404,139.26
005 - Sewer Fund 2,649,829.43
404,126.38
9,767,833.01
Fund Balance Report
City of Buellton, CA 5/31/2025
Fund July 1, 2024
Balance
Total Revenues

CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 4
To: The Honorable Mayor and City Council
From: Shannel Zamora, Finance Director
Meeting Date: June 26, 2025
Subject: Resolution No. 25-21 – “A Resolution of the City Council of the City of Buellton, California, Establishing an Appropriation Limit for Fiscal Year 2025-26”
______________________________________________________________________________

BACKGROUND
In 1979, the voters of the State of California passed Proposition 4, the “Gann Initiative”, which added Article XIII-B to the State Constitution. This Article provides that the City’s annual appropriations be subject to certain State limitations based upon budgeted appropriations for Fiscal Year 1978-79 and adjusted annually for changes in population and cost of living or personal income. New legislation under Propositions 98 and 111 modified the original provisions of the law, allowing exemptions for qualified capital projects and adjustment factor changes.

The limitation for Fiscal Year 2025-26 is $17,777,051. The Gann spending limitation is calculated by taking the prior year’s limitation of $16,343,299 and adjusting it by the growth factor in the California Per Capita Personal Income and the change in the population within the City of Buellton, or County of Santa Barbara whichever is greater.

The appropriations subject to the limit is $8,511,486 which is under the appropriation limit by $9,265,565.

Therefore, the City of Buellton is in compliance with Article XIII-B of the California Constitution for Fiscal Year 2025-26. The Article XIII-B is not a restricting factor for the City of Buellton due to the combination of modest population growth and continued General Fund spending on qualified capital projects. These factors will continue to be monitored annually and if the use of alternative growth factors as authorized by Proposition 111 would result in a more advantageous appropriation limit, staff will revise the appropriations limit.

Under Government Code section 7910, documentation used in the determination of the appropriations limit is available to the public upon request.

Resolution No. 25-21 Page 2 June 26, 2025

FISCAL IMPACT
There will be no fiscal impact to the City because appropriations are below the limit.

RECOMMENDATION
That the City Council consider adoption of Resolution No. 25-21 – “A Resolution of the City Council of the City of Buellton, California, Establishing an Appropriation Limit for Fiscal Year 2025-26”

ATTACHMENTS
Resolution No. 25-21 (Exhibit A)
Attachment 1 - Letter dated May 2025 from California Department of Finance Attachment 2 – Gann Limit Calculation Worksheets FY 2025-26

RESOLUTION NO. 25-21

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF BUELLTON, CALIFORNIA, ESTABLISHING AN
APPROPRIATION LIMIT FOR FISCAL YEAR 2025-26
WHEREAS, Article XIII-B of the California Constitution provides that the total annual appropriations limit of this City shall not exceed the appropriations limit for the prior year, except as adjusted for changes in the cost of living or personal income and population, or as otherwise provided for in said Article XIII-B and implementing State statutes; and WHEREAS, pursuant to said Article XIII-B of said California Constitution, the City is required to set its appropriation limit for each fiscal year, and has made available to the public the documentation used in the determination of said appropriation limit; and WHEREAS, in 1990, the voters of California adopted Proposition 111 which amended Article XIII-B of the California Constitution; and
WHEREAS, among the changes implemented by Proposition 111 are adjustments to the growth factors used to calculate the annual appropriation limit; and WHEREAS, Proposition 111 established Fiscal Year 1986-87 as the base year for calculating the annual Appropriation Limit and permits the City to re-establish the annual Appropriation Limit for all succeeding years based upon the new growth factors; and WHEREAS, a resolution establishing the annual appropriations limit is to be adopted at a regularly scheduled meeting of the City Council; and
WHEREAS, all legal prerequisites have occurred prior to the adoption of this Resolution.

NOW, THEREFORE, THE CITY COUNCIL DOES RESOLVE, DECLARE, DETERMINE, AND REQUEST AS FOLLOWS:

SECTION 1. The City Council hereby finds that the above recitations are true and correct and, accordingly, are incorporated as a material part of this Resolution.

SECTION 2. The Council of the City of Buellton elects to use the change in California per capita income as the cost of living adjustment factor and the annual population change for the City of Buellton as the population adjustment.

SECTION 3. The appropriation limit is amended for Fiscal Year 2025-26 and is hereby set forth as Exhibit “A” in the amount of $17,77,051.

Resolution No. 25-21 Page 2 June 26, 2025
SECTION 4. The City reserves the right to adjust or amend the appropriations limit based upon the use of alternative growth factors as authorized by Proposition 111, if such changes or revisions would result in a more advantageous appropriation limit, now or in the future.

SECTION 5. The City Clerk shall certify to the adoption of this Resolution.

PASSED, APPROVED and ADOPTED this 26th day of June, 2025. __________________________________
David Silva
Mayor
ATTEST:
___________________________________
Linda Reid
City Clerk

EXHIBIT “A”

CITY OF BUELLTON
Calculation Using Per Capita Personal Income and Population Change Annual Appropriations Subject to Gann Limit
Fiscal Year 2025-26
Appropriations Subject to Limitation
Fiscal year 2025-26 adopted revenues $17,520,765
Less:

Non-proceeds of tax (6,239,279)

1. Qualified Capital Outlay* (2,770,000)
Plus:

User-fees in excess of costs -
__________
Total Appropriations Subject to limitation $8,511,486
Appropriations Limit
Fiscal year 2024-25 appropriation limit, adopted $ 16,343,299 A. California per Capita adjustment 1.0640
B. Population adjustment 1.0223
Change factor (A X B) 1.0877
Increase in appropriation limit $ 1,433,752
Fiscal year 2025-26 appropriation limit $17,777,051
*Qualified Capital Outlay: Appropriation for a fixed asset with a useful life of 10 years or more and a value which equals or exceeds $100,000.

May 2025
Dear Fiscal Officer:

Subject: Price Factor and Population Information
Appropriations Limit
California Revenue and Taxation Code Section 2227 requires the Department of Finance to transmit an estimate of the percentage change in population to local governments. Each local jurisdiction must use their percentage change in population factor for January 1, 2025, in conjunction with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year 2025-26. Attachment A provides the change in California’s per capita personal income and an example for utilizing the price factor and population percentage change factor to calculate the 2025-26 appropriations limit. Attachment B provides the city and unincorporated county population percentage change along with the population percentage change for counties and their summed incorporated areas. The population percentage change data excludes federal and state institutionalized populations and military populations.

Population Percent Change for Special Districts
Some special districts must establish an annual appropriations limit. California Revenue and Taxation Code Section 2228 provides additional information regarding the appropriations limit.

Article XIII B, Section 9(C) of the California Constitution exempts certain special districts from the appropriations limit calculation mandate. The code section and the California Constitution can be accessed at the following website: http://leginfo.legislature.ca.gov/faces/codes.xhtml.

Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit. Any questions special districts have on this requirement should be directed to their county, district legal counsel, or the law itself. No state agency reviews the local appropriations limits.

Population Certification
The population certification program applies only to cities and counties. California Revenue and Taxation Code Section 11005.6 mandates Finance to automatically certify any population estimate that exceeds the current certified population with the State Controller’s Office. Finance will certify the higher estimate to the State Controller by June 1, 2025.

Please Note: The prior year’s city population estimates may be revised. The per capita personal income change is based on historical data.

If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086.

JOE STEPHENSHAW
Director
By:

ERIKA LI
Chief Deputy Director
Attachment

May 2025
Attachment A
A. Price Factor: Article XIII B specifies that local jurisdictions select their cost of living factor to compute their appropriation limit by a vote of their governing body. The cost of living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the fiscal year 2025-26 appropriation limit is:

Per Capita Personal Income
Fiscal Year Percentage change
(FY) over prior year
2025-26 6.44
B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2025-26 appropriation limit.
2025-26:

Per Capita Cost of Living Change = 6.44 percent
Population Change = 0.28 percent
Per Capita Cost of Living converted to a ratio: 6.44 + 100 = 1.0644 100
Population converted to a ratio: 0.28 + 100 = 1.0028
100
Calculation of factor for FY 2025-26: 1.0644 x 1.0028 = 1.0674

FISCAL YEAR 2025-26 About the Data
Attachment B
Annual Percent Change in Population Minus Exclusions*
January 1, 2024 to January 1, 2025 and Total Population January 1, 2025 City County Percent Change 24-25
Population Minus
Exclusions 1-1-24
Population Minus
Exclusions 1-1-25 Total Population 1-1-25
Buellton City Santa Barbara 2.23 4,980 5,091 5,091
Carpinteria City Santa Barbara 0.09 12,723 12,735 12,735 Goleta City Santa Barbara 0.45 32,601 32,747 32,747
Guadalupe City Santa Barbara 1.81 8,694 8,851 8,851
Lompoc City Santa Barbara 0.05 40,518 40,538 43,424
Santa Barbara City Santa Barbara 0.31 86,159 86,422 86,451 Santa Maria City Santa Barbara 1.19 110,885 112,208 112,208 Solvang City Santa Barbara 0.47 5,728 5,755 5,755
Unincorporated Santa Barbara 0.52 136,287 136,992 139,870 Incorporated Santa Barbara 0.68 302,288 304,347 307,262 County Total Santa Barbara 0.63 438,575 441,339 447,132

FISCAL YEAR 2025-26
Attachment C
Annual Percent Change in Population Minus Exclusions*
January 1, 2024 to January 1, 2025 and Total Population January 1, 2025 City County
Percent Change
24-25
Population Minus
Exclusions 1-1-24
Population Minus
Exclusions 1-1-25
Total Population
1-1-25
Incorporated Santa Barbara 0.68 302,288 304,347 307,262 County Total Santa Barbara 0.63 438,575 441,339 447,132

City FY 2025-26
a b c
Revenue Source Proceeds of Taxes Non-Proceeds of Taxes Total Taxes
Property Tax 2,053,604 2,053,604
Sales and Use Tax 3,588,464 3,588,464
Transactions and Use Tax - -
Business License Tax - -
Utility User Tax - -
Transient Occupancy Tax 4,550,000 4,550,000
Documentary or Real Property Transfer Taxes 26,000 26,000 Parcel Taxes - -
Other Taxes -
Fees from Worksheet #2 => 128,970 79,500 208,470
Benefit Assessments - -
Franchises (Cable/Video, Solid Waste, Electric/Gas, etc.) 416,246 416,246 Fines, Forfeitures and Penalties 8,300 8,300
Rents, Royalties and Concessions 131,576 131,576
Gifts - -
Licenses and Permits
Include regulatory licenses and permits as regulatory fees in Worksheet 2.

Include public property, facility or equipment rental licenses/permits in "rents" above.

Include business license taxes in "taxes" above.

From State
Motor Vehicle License Fee 673,106 673,106
Homeowners Property Tax Relief Reimb. 6,300 6,300
Williamson Act -
Motor Vehicle Fuel (gasoline) Tax 6,007 6,007
Proposition 42 Gasoline Sales Tax -
Citizens Option for Public Safety (COPS) 195,577 195,577 Proposition 172 Public Safety Sales Tax - -
State Mandate Reimbursements - -
Other discretionary state grants and aid -
Other non-discretionary state grants and aid 5,000 5,000 Repealed Subventions
Criminal Justice Fee (Booking Fee) Relief -
Discretionary Local Assistance (1999-00, 2000-01) -
Police Technology Grants (CLEEP) -
Liquor License Fees -
Highway Carriers Uniform Business Tax -
Financial Aid to Local Agencies -
Business Inventory Exemption Reimbursement -
Trailer Coach / Mobile Home VLF -
1978-79 Bailout Funds -
Other Governments
Federal General Revenue Sharing -
Federal CDBG -
Housing (HUD) -
Disaster Reimbursement -
Other -
Other Miscellaneous
Sale of property (See "Qualified Capital Outlays") -
Interfund transfers -
1 Sub-Total non-interest revenues 11,026,444 842,206 11,868,650 2 Interest Earnings from Worksheet #4 => 255,042 269,958 525,000 3 Reserve Withdrawls 5,127,114 5,127,114
4 Total 11,281,486 1,112,164 12,393,650
Total revenue plus reserve withdrawls (1c + 3c) 16,995,764 ©2016 Michael Coleman. Use with attribution.

Proceeds of Taxes
Worksheet #1
City of Buellton
To Worksheet 4
To Worksheet 4
To Worksheet 8

City FY 2025-26
a i ii b=i+ii c=b-a d
Program Area Fee Revenue Direct Costs
Allocated
Overhead Total Costs
Costs minus
Revenues
Revs > Costs?
C=negative
1 18,400 - (18,400) 18,400
2 - - -
3 - - -
4 10,125 - (10,125) 10,125
5 - - -
6 179,945 79,500 79,500 (100,445) 100,445
7 - - -
8 - - -
9 - - -
10 - - -
11 - - -
12 - - -
13 - - -
14 - - -
15 - - -
16 Proceeds of Taxes => 128,970
= sum of column d
Non-Proceeds of taxes => 79,500
Do not include: rents, entrance fees, royalties, concessions, franchises, fines, forfeitures, penalties, or assessments on real property. =sum of column a minus d16 ©2016 Michael Coleman. Use with attribution.

Other
City of Buellton
Worksheet #2
Regulatory Fees, User Fees & Charges
Solid Waste
General Gov't - Management/Support
Police - Law Enforement
Transportation - Public Works
Planning and Development
Building, Construction and Fire Safety
Parks and Recreation, museums, etc.

Water
Sewer
To Worksheet 1
To Worksheet 1

City FY 2025-26
Amount
Court Orders
sub-total -
Federal Mandates
sub-total -
Qualified Capital Outlay
2,770,000
sub-total 2,770,000
Qualified Debt Service
sub-total -
Total Exclusions 2,770,000
©2016 Michael Coleman. Use with attribution.

Worksheet #3
Excluded Appropriations
City of Buellton
Project#092-220 Willemsen Parking Lot
To Worksheets 4 and 8

City FY 2025-26
Amount
a) Non-interest Tax Proceeds 11,026,444
b) Minus Exclusions 2,770,000
c) Net invested proceeds from taxes 8,256,444
d) Total revenue plus reserve withdrawls 16,995,764
e) Proceeds of taxes as a percentage of revenues 0.485794225 f) Interest earnings - Total 525,000
g) Amount of interest earned from "proceeds of taxes" 255,042 ©2016 Michael Coleman. Use with attribution.
from Worksheet #1
Worksheet #4
Interest Allocation
City of Buellton
Source
from Worksheet #1
from Worksheet #3
a-b
e * f
c / d
To Worksheet 1
To Worksheet 1

City
For
Fiscal Year Jan 1
City
Population
Countywide
Population Jan 1
City
Population
Countywide
Population
City %
Change
County %
Change
1986-87 1985 1986
1987-88 1986 - - 1987
1988-89 1987 - - 1988
1989-90 1988 - - 1989
1990-91 1989 - - 1990
1991-92 1990 - - 1991
1992-93 1991 - - 1992
1993-94 1992 - - 1993
1994-95 1993 - - 1994
1995-96 1994 - - 1995
1996-97 1995 - - 1996
1997-98 1996 - - 1997
1998-99 1997 - - 1998
1999-00 1998 - - 1999
2000-01 1999 - - 2000
2001-02 2000 - - 2001
2002-03 2001 - - 2002
2003-04 2002 - - 2003
2004-05 2003 - - 2004
2005-06 2004 - - 2005
2006-07 2005 - - 2006
2007-08 2006 - - 2007
2008-09 2007 - - 2008
2009-10 2008 - - 2009
2010-11 2009 - - 2010
2011-12 2010 - - 2011
2012-13 2011 - - 2012
2013-14 2012 - - 2013
2014-15 2013 - - 2014 4,893 433,398
2015-16 2014 4,893 433,398 2015 4,931 437,643 0.8% 1.0% 2016-17 2015 4,931 437,643 2016 4,957 446,717 0.5% 2.1% 2017-18 2016 4,957 446,717 2017 5,129 450,663 3.5% 0.9% 2018-19 2017 5,129 450,663 2018 5,291 453,457 3.2% 0.6% 2019-20 2018 5,291 453,457 2019 5,407 445,292 2.2% -1.8% 2020-21 2019 5,407 445,292 2020 5,447 451,840
2021-22 2020 5,447 451,840 2021 5,435 441,172
2022-23 2021 5,435 441,172 2022 5,007 437,125
2023-24 2022 5,007 437,125 2023 4,944 440,557
2024-25 2023 4,944 440,557 2024 4,970 443,623
2025-26 2024 4,970 443,623 2025 5,091 447,132
2026-27 2025 5,091 447,132 2026 -100.0% -100.0%
Select highest population factor for the year (column e or f) to Worksheet 7 ©2016 Michael Coleman. Use with attribution.

Worksheet #5
Population Changes
City of Buellton

City
a b c d
NRAV ARpy = b ÷ c
Factors for
Fiscal Year published
Dollar Value
of New
Nonresidential
Construction in
the jurisdiction from …
Total
secured and
unsecured
assessment roll
in the jurisdiction for …
Source: County
Assessor
Source: County
Assessor
1987-88 3.47% May 1, 1987 1986 to 1987 1986
1988-89 4.66% May 1, 1988 1987 to 1988 1987
1989-90 5.19% May 1, 1989 1988 to 1989 1988
1990-91 4.21% May 1, 1990 1989 to 1990 1989
1991-92 4.14% May 1, 1991 1990 to 1991 1990
1992-93 -0.64% May 1, 1992 1991 to 1992 1991
1993-94 2.72% May 1, 1993 1992 to 1993 1992
1994-95 0.71% May 1, 1994 1993 to 1994 1993
1995-96 4.72% May 1, 1995 1994 to 1995 1994
1996-97 4.67% May 1, 1996 1995 to 1996 1995
1997-98 4.67% May 1, 1997 1996 to 1997 1996
1998-99 4.15% May 1, 1998 1997 to 1998 1997
1999-00 4.53% May 1, 1999 1998 to 1999 1998
2000-01 4.91% May 1, 2000 1999 to 2000 1999
2001-02 7.82% May 1, 2001 2000 to 2001 2000
2002-03 -1.27% May 1, 2002 2001 to 2002 2001
2003-04 2.31% May 1, 2003 2002 to 2003 2002
2004-05 3.28% May 1, 2004 2003 to 2004 2003
2005-06 5.26% May 1, 2005 2004 to 2005 2004
2006-07 3.96% May 1, 2006 2005 to 2006 2005
2007-08 4.42% May 1, 2007 2006 to 2007 2006
2008-09 4.29% May 1, 2008 2007 to 2008 2007
2009-10 0.62% May 1, 2009 2008 to 2009 2008
2010-11 -2.54% May 1, 2010 2009 to 2010 2009
2011-12 2.51% May 1, 2011 2010 to 2011 2010
2012-13 3.77% May 1, 2012 2011 to 2012 2011
2013-14 5.12% May 1, 2013 2012 to 2013 2012
2014-15 -0.23% May 1, 2014 2013 to 2014 2013
2015-16 3.82% May 1, 2015 2014 to 2015 2014
2016-17 5.37% May 1, 2016 2015 to 2016 2015
2017-18 3.69% May 1, 2017 2016 to 2017 2016
2018-19 3.67% May 1, 2018 2017 to 2018 2017
2019-20 3.85% May 1, 2019 2018 to 2019 2018
2020-21 3.73% May 1, 2020 2019 to 2020 2019
2021-22 5.73% May 1, 2021 2020 to 2021 2020
2022-23 7.55% May 1, 2022 2021 to 2022 2021
2023-24 4.44% May 1, 2023 2022 to 2023 2022
2024-25 3.62% May 1, 2024 2023 to 2024 2023
2025-26 6.44% May 1, 2025 2024 to 2025 2024
2026-27 May 1, 2026 2025 to 2026 2025
Select highest factor for the year (column a or d) to Worksheet 7 ©2016 Michael Coleman. Use with attribution.

Worksheet #6
Cost of Living Adjustment Factors
Source: Calif Dept of Finance
Change in
assessment roll
due to addition of
local nonresidential
new construction
Percentage
Change in
Per Capita
Personal
Income
City of Buellton

City FY 2025-26
Amount
a) Prior Year Appropriations Limit 16,343,299
b) Adjustment Factors percent ratio
1) Population Change 2.23% 1.022
Population in city or county? city
2) Cost of Living 6.40% 1.064
State CPI or % New non-residential?
3) Combined adjustment factor 1.088
c) Adjusted Limit 17,777,051
d) Alterations
Transfer of Financial Responsibility
Transfer to Fees
Emergency
Voter Override
Total Alterations -
e) Appropriations Limit - Current Year 17,777,051
©2016 Michael Coleman. Use with attribution.
"city" or "county"
"CPI" or "%new non-resid AV"
Worksheet #7
Appropriations Limit
Source
Prior year schedules
City of Buellton
Select from Worksheet 5
Select from Worksheet 6
b1 * b2
a * b3
sum of d
c + d

City FY 2025-26
Amount
a) Proceeds of Taxes 11,281,486
b) Exclusions 2,770,000
c) Appropriations Subject to Limitation 8,511,486
d) Appropriations Limit (current year) 17,777,051
e) Under (Over) Limit 9,265,565
©2016 Michael Coleman. Use with attribution.

Source
Worksheet #8
Appropriations Subject to Limitation
City of Buellton
d-c
Worksheet #1
Worksheet #3
a-b
Worksheet #7

CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 5
To: The Honorable Mayor and City Council
From: Shannel Zamora, Finance Director
Meeting Date: June 26, 2025
Subject: Resolution No. 25-22 – “A Resolution of the City Council of the City of Buellton, California, Acknowledging the Receipt of and Ordering the Filing of the Annual Statement of Investment Policy for Fiscal Year 2025-26 with the City Council”
______________________________________________________________________________

BACKGROUND
California Government Code section 53646(a)(2) previously required the annual filing of a Statement of Investment Policy with the State Controller’s Office. The law has now been revised to state that the policy “may” be filed annually. The City of Buellton elects to adopt an annual Investment Policy.

The City of Buellton Investment Policy is attached for filing under Resolution No. 25-22 and Exhibit A. The basic premise underlying the City’s Investment Policy is to ensure that money is always safe and available when needed. The objective of this Policy is to accurately monitor and forecast expenditures and revenues through daily projected cash flow analysis to enable investment of funds to the greatest extent possible. The City’s Investment Portfolio as of May 2025 is shown on Attachment 1.

FISCAL IMPACT
The adoption of the accompanying draft resolution will not have any fiscal impact on the City.

RECOMMENDATION
That the City Council consider adoption of Resolution No. 25-22 - “A Resolution of the City Council of the City of Buellton, California, Acknowledging the Receipt of and Ordering the Filing of the Annual Statement of Investment Policy for Fiscal Year 2025-26 with the City Council”

ATTACHMENTS
Attachment 1 – Investment Portfolio as of May 31, 2025
Resolution No. 25-22 (Exhibit A)

RESOLUTION NO. 25-22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF BUELLTON, CALIFORNIA, ACKNOWLEDGING THE

RECEIPT OF AND ORDERING THE FILING OF THE

ANNUAL STATEMENT OF INVESTMENT POLICY FOR
FISCAL YEAR 2025-26 WITH THE CITY COUNCIL
WHEREAS, Section 53646(a)(2) of the California Government Code states that an annual Statement of Investment Policy may be filed by local agencies; and WHEREAS, the Finance Director of the City of Buellton declares the annual Statement of Investment Policy to be as set forth in Exhibit “A” attached hereto; and WHEREAS, all legal prerequisites have occurred prior to the adoption of this Resolution.

NOW, THEREFORE, THE CITY COUNCIL DOES RESOLVE, DECLARE, DETERMINE, AND REQUEST AS FOLLOWS:

SECTION 1. The City Council hereby finds that the above recitations are true and correct and, accordingly, are incorporated as a material part of this Resolution.

SECTION 2. The annual Statement of Investment Policy for the City of Buellton has been prepared and filed by the City Finance Director and presented to the City Council for the Fiscal Year 2025-26 in compliance with Section 53646(a)(2) of the California Government Code.

SECTION 3. The City Clerk shall certify to the adoption of this Resolution.

PASSED, APPROVED and ADOPTED this 26th day of June, 2025. _________________________________
David Silva
Mayor
ATTEST:
_________________________________
Linda Reid
City Clerk

EXHIBIT “A”

CITY OF BUELLTON

STATEMENT OF INVESTMENT POLICY

PURPOSE
This Statement is intended to provide guidelines for the prudent investment of the City’s temporary idle cash and outlines the policies for maximizing the efficiency of the City’s cash management system. The goal is to enhance the economic status of the City while protecting its pooled cash.

OBJECTIVE
The City’s cash management system is designed to accurately monitor and forecast expenditures and revenues, thus enabling the City to invest funds to the fullest extent possible. The City attempts to obtain the highest yield obtainable as long as investments meet the criteria established for safety and liquidity. Yield shall become a consideration only after the basic requirements of safety and liquidity have been met.

POLICY
The City of Buellton operates its temporary pooled idle cash investments under the “Prudent Investor Standard” (Government Code Section 53600.3). The Prudent Investor Standard states, in essence, that in investing or managing property for the benefit of another, a trustee shall exercise the judgment and care, under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency. This affords the City a broad spectrum of investment opportunities as long as the investment is deemed prudent and permissible under applicable law including Government Code Section 53600 et seq.

Investments may be made in the following media:
 Securities of the United States Government or its agencies, 5-year max maturity  Certificate of Deposit (or time deposits) placed with commercial banks and/or savings and loan companies, 5-year max maturity, 50% max allocation  Negotiable Certificates of Deposit, 5-year max maturity, 30% max allocation  Commercial Paper, 270 days or less, 40% max allocation, A1/P1 minimum rating  Medium-Term Notes, 5-year max maturity, 30% max allocation, A minimum rating  Supranational Obligations, 5-year max maturity, 30% max allocation, AA minimum rating  Mortgage Pass-Through and Asset-Backed Securities, 5-year max maturity, 20% max allocation, AA minimum rating

Resolution No. 25-22 Page 2 June 26, 2025
 Local Agency Bonds, State Obligations – CA and Others, CA Local Agency Obligations, 5-year max maturity.

 Money Market funds rated “AAAm” or AAAm-G” or better by Standard & Poor’s Corporation, 20% max allocation,
 Joint Powers Authority Fund (CAMP, CLASS CalTRUST)
 Local Agency Investment Fund (State Pool) Demand and Deposits  Repurchase Agreements (Repos), 1-year max maturity
Criteria for selecting investments and the order of priority are:

1. Safety: The safety and risk associated with an investment refer to the potential loss of principal, interest or a combination of these amounts. The City only operates in those investments that are considered very safe.

2. Liquidity: This refers to the ability to “cash in” at any moment in time with a minimal chance of losing some portion of principal or interest. Liquidity is an important investment quality especially when the unexpected need for funds occurs.

3. Yield: Yield is the potential dollar earnings an investment can provide, and sometimes is described as the rate of return.

SAFEKEEPING
Securities purchased from brokers/dealers will be held in third-party custodial account designated in the name of the City of Buellton.

INVESTMENT OBJECTIVE
The cash management system of the City of Buellton is designed to accurately monitor and forecast expenditures and revenues, thus insuring the investment of monies to the fullest extent possible.

Attempts are made to obtain the highest interest yields possible as long as investments meet the criteria required for safety and liquidity.

MONTHLY REPORTS
The City Finance Director, as the investment officer, is to submit monthly reports to the local governing body to demonstrate that sufficient cash flow liquidity is available to meet the succeeding month’s estimated expenditures. In addition, a monthly report of investments with a maturity greater than one year from the date of purchase will be submitted to the local governing body.

Resolution No. 25-22 Page 3 June 26, 2025

CITY CONSTRAINTS
Buellton strives to maintain the level of investment of all idle funds, as near 100 percent as possible, through daily and projected cash flow determinations. Idle cash management and investment transactions are the responsibility of the City Finance Director. The basic premise underlying the City’s investment philosophy is, and will continue to be, to insure that money is always safe and available when needed.

DEPOSITORIES
The Finance Director will establish selection criteria for pre-approval of institutions with which to do business. To qualify for selection, an institution must have an office in California. A written listing of approved institutions will be maintained by the Finance Director.

BROKER/DEALERS
To provide for the optimum yield in the investment of the City’s funds, the City’s investment procedures shall be designed to encourage competitive bidding on transactions from approved brokers/dealers. In order to be approved by the City, the dealer must be experienced in institutional trading practices and familiar with the California Government Code as related to investments; and other criteria as may be established in the investment procedures.

The Finance Director will periodically conduct a credit analysis of each financial institution and securities broker/dealer to determine the financial condition of such agency and reduce the risk of default.

LIMIT ON TERM TO MATURITY
The City Finance Director or his/her representative is not to invest any City monies in investments allowed under this policy that have a term remaining to maturity in excess of five years from the date of investment, unless the City Council has granted express authority to make such investment.

The City Finance Director must request authority from the legislative body three months prior to the date of investment.

SAFEKEEPING AND CUSTODY
To protect against potential fraud and embezzlement, the assets of the City shall be secured through third-party custody and safekeeping procedures. The Finance Director shall be bonded to protect the public against possible embezzlement and malfeasance. Safekeeping procedures shall be reviewed annually by the independent auditor and any irregularities noted should be reported promptly to the City Manager and the City Council.

PERFORMANCE EVALUATION AND OPERATIONS AUDIT
The monthly investment reports submitted to the City Council shall contain sufficient information to permit an independent organization to evaluate the performance of the investment program.

ETHICS

Resolution No. 25-22 Page 4 June 26, 2025
All persons authorized to place or approve investments shall report annually on Form 700 of the Fair Political Practices Commission all required economic interests for that year.

ANNUAL REVIEW
This Statement of Investment Policy is to be submitted to the City Council annually for review and approval. It is to continue to serve as the basis for the responsibilities and actions taken by the City Finance Director relative to the investment of the City’s idle funds. (End)

City of Buellton
Summary of City Cash and Investments
As of May 31, 2025
Percent of
Portfolio Yield
Maturity
Term
(months) Maturity Date Par Value Market Value
Local Agency Investment Fund - LAIF 57.27% 4.48% n/a n/a $ 9,578,614.68 $ 9,578,614.68 Sallie Mae Bank 0.72% 0.80% 60 7/1/2025 120,000.00 119,620.80 Security Identifier: 7954506Q3
Spokane Teachers Credit Union 1.08% 0.80% 60 4/15/2027 180,000.00 181,863.00 Security Identifier: 849061AG1
Third Fed Savings 1.46% 3.50% 60 6/28/2027 245,000.00 241,802.75 Security Identifier: 88413QDL9
Morgan Stanley Bank 0.62% 3.75% 60 6/28/2027 104,000.00 103,152.40 Security Identifier: 61773TFC2
Capital One Bank 1.46% 3.75% 60 9/30/2027 244,000.00 244,680.76 Security Identifier: 14042RURO
Hickam Federal Credit Union 0.60% 3.75% 48 1/31/2028 100,000.00 100,125.00 Security Identifier: 42869GAB2
Global Federal Credit Union 1.49% 4.60% 60 4/17/2028 249,000.00 252,035.31 Security Identifier: 37892MAC8
Optum Bk Draper Utah CTF Dep 0.96% 4.45% 60 12/22/2028 160,000.00 161,232.00 Security Identifier: 68405VBV0
First Foundation Bank 0.60% 4.60% 60 5/10/2029 100,000.00 101,228.00 Security Identifier: 68405VBV0
Leaders Credit Union 0.60% 4.00% 60 8/30/2029 100,000.00 99,027.00 Security Identifier: 52171MAN5
American Express Natl Bank 1.46% 4.10% 60 4/30/2030 244,000.00 242,299.32 Security Identifier: 02589AHE8
United States Treasury Bill 0.60% 4.38% 60 12/31/2029 100,000.00 101,648.00 Security Identifier: 91282CMD0
Multi-Securities Bank - Cash in Holding 1,128,847.92
Money Market (Held with Mechanics Bank) 31.09% 4.52% n/a 5,200,000.00 5,757,621.91 Total City Investments 100.00% $ 16,724,614.68 $ 18,413,798.85 Average Yield: 3.68% Average Maturity (months): 59.00
Certificates of Deposits (Held with Multi-Securities Bank) U.S. Treasury Securities (Held with Multi-Securities Bank)

CITY OF BUELLTON
City Council Agenda Staff Report

City Manager Review: SW
Council Agenda Item No.: 6

To: The Honorable Mayor and City Council
From: Shannel Zamora, Finance Director
Meeting Date: June 26, 2025
Subject: Acceptance of City of Buellton Transportation Development Act (TDA) Fund Financial Statements for Years Ended June 30, 2024 and June 30, 2023 with Independent Auditor’s Report
________________________________________________________________________

BACKGROUND
An audit of the City’s Transportation Development Act Fund has been performed by Moss, Levy & Hartzheim LLP, a firm of Certified Public Accountants. The purpose of the audit is to determine compliance with the Transportation Development Act (TDA) (California Public Utilities Code sections 99234 and 99400(a)), and compliance with the rules and regulations of the Santa Barbara County Association of Governments (SBCAG).

The audit is presented herewith for your review and acceptance. The audit includes an examination of the assets, liabilities and fund balance of the TDA Fund as of June 30, 2024 and June 30, 2023, and the related statements of revenue, expenditures and changes in fund balance.

The Independent Accountant’s Report on Compliance with Requirements Applicable to the TDA, dated June 10, 2025 states that the City complied with applicable statutes, rules, regulations of the TDA and the allocation instructions and resolutions of the Santa Barbara County Association of Governments as required by Section 6666 of Title 21, Division 3, Chapter 2, Article 5.5 of the California Code of Regulations during the year ended June 30, 2024.

The auditors expressed an opinion that financial statements of the City of Buellton TDA Fund for the fiscal year ended June 30, 2024 and June 30, 2023, and the changes in its financial position are fairly stated in conformity with accounting principles generally accepted in the United States. This is the most favorable conclusion and is commonly known as an “unqualified” or “clean” opinion.

Transportation Development Act Fund Page 2 June 26, 2025

FISCAL IMPACT
This annual TDA audit is required along with an unqualified auditor’s opinion in order for the City to receive continued funding.

RECOMMENDATION
That the City Council review and accept the City of Buellton TDA Fund Financial Statements for the years ended June 30, 2024 and June 30, 2023 along with the Independent Auditor’s Report.

ATTACHMENT
Attachment 1 - TDA Fund Financial Statements for Years Ended June 30, 2024 and June 30, 2023.

CIT~ OF BUELLTON

TRANSPORTATION DEVELOPMENT ACT FUND
FINANCIAL STATEI~ZENTS
FISCAL SEARS ENDED JUNE 30, 2024 AND 2023

WITH INDEPENDENT AUDITORS' REPORT
SECTIONS 99234 AND 99400{~)

OF THE PUBLIC UTILITIES CODE

CITY (3F BUELLT~IN
Transportation L~evelopn~ent Act Fund
Segregated by Sections 9234 and ~~40► 0(a}
of the Public LTtiiities Cade
June 30, 2024 and 2023
Table of Contents
IndependentAuditors' Report .......................................................................................................................................................... l

FINANCIAL STATEMENTS
BalanceSheets .................................................................................................................................................................................. 3 Statements of Revenues, Expenditures, and Changes in Fund Balance ............................................................................................ 4 Statement of Revenues, Expenditures, and Changes in Fund Balance Budgetand Actual — June 30, 2024 ..........................................................................................................................................5 Statement of Revenues, Expenditures, and Changes ïn Fund Balance Budgetand Actual — June 30, 2023 .......................................................................................................................................... +6 Notesto Financial Statements .......................................................................................................................................................... ~ Independent Auditors' Report on Transportation Development Act Compliance ......................................................................................................................................................................................8

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Certifïed Pttblic Accc~u~~tants
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The Board of Directors of the
Santa Barbara County Association of Governments
Opinion
We have audited the accompanying financial statements of the City of Buellton Transportation Development Act Fund the Fund, as of and for the fiscal years ended June 34, 2424 and June 34, 2423, and the related notes to the financial statements, as listed in the table of contents.

In our opinion, the financial statements referred to above present fairly, in all material respects, the financial posltlon of the City of Buellton Transportation Development Act Fund as of June 30, 2424 and June 34, 2423, and the changes ïn its financial position for the fiscal years then ended ïn accordance with accounting principles generally accepted in the United States of America.

Basis for ~lpinïons
We conducted our audit in accordance with auditing standards generally accepted in the United States of America. {fur responsibilities under those standards are further described ïn the Auditor's Responslbilltles for the Audit of the Financial Statements section of our report. We are required to be independent of the City of Buellton and to meet our other ethical responsibilities, ïn accordance with the relevant ethical requirements relating to our audit. we believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions.

Emphasis of 1Vlatter
As d1sCUssed in Notei,the financial statements present only the Transportation Development Act Fund and do not purport to, and donat,present fairly the financial position ofthe City of Buellton as ofJune 34, 2424 and June 34, 2423, the changes in its financial position for the fiscal years then ended in accordance with accounting principles generally accepted in the United States of America. ~3ur opinion is not modified with respect to this matter.

Responsïbïlïtïes of Management for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements ïn accordance with accounting principles generally accepted ïn the United States of America, and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, management ïs required to evaluate whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the City of Buellton's Transportation Development Act Fund's ability to continue as a going concern for twelve months beyond the financial statement date, including any currently known information that may raise substantial doubt shortly thereafter.

Auditor's Responsïbïlïtïes for the .Audit of the Financial Statements C}ur objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinions. I~.easonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with generally accepted auditing standards will always detect a material misstatement when it exists, The risk of not detecting a material misstatement resulting from fraud ïs higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if there ïs a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements.
2400 Professional Park ray, Suite 205 Santa Maria, CA 93455 Tel 8íJ5.925.2579 Fax 845.925.2147 mihcpas.cam BEVERLY HILLS • Ci~LVER CITY • SAI~ITA MARIA

In performing an audit in accordance with generally accepted auditing standards, we • Exercise professional judgment and maintain professional skepticism throughout the audit. ~ Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to Chase risks, Such procedures include examining, on a test basis, evidence regarding the amounts and dïsclosures in the financial statements. • C)btain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not far the purpose of expressing an opinion an the effectiveness of the Cit,~ of Buellton's internal control. Accordingly,nasuch opinion is expressed. • Evaluate the appropriateness of accounting palïcies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements, • Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about the City of Buelltan's Transportation Development Act Fund's ability to continue as a going concern for a reasonable period of time,
we are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control-related matters that we identified during the audit.. , , ,r ,..
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Santa Maria, Calïfornia
June 10, ~~~5

CITY ~F B~CTELLT~I~
TRANSPC}RTATIfJN DE~iEL(JPMENT ACT FUND
SECTIONS 99234 AND 99400{a~ C)F TI-IE PUBLIC UTILITIES CQDE

BALANCE SHEETS
June 3 0, 2024 and June 3 0, 2023
Assets.

Cash and ïnvestments
Interest receïvable
Total assets
2024 2023
~ 55,180 ~ 47.733
~ ~~,~ J J ~ ~ J,~S Jb
I~ïab~~ities:

Accounts payable
Total liabïlïtïes
Fund balance:

Restrïcted
Total fund balance
Total lïabïlïtïes and fund balance
55,377 47,87
55,377 47,87
~ JJ,,~ J J ~ 4/,tS Jb
See accompanyïng notes to financïal statements
3

~CIT~ ~}F BLTELLT+CJN
TRANSPC}IZTATI(~N DE~EL+~PMENT ACT FUND
SECTIONS ~9~,34 AND ~94fl0{a~ OF THE PUBLIC ~.TTILITIES CC}DE STATEMENTS C)F T; EVENUES, EPENDITLTT~ES, AND CHANCES IN FUND BALANCE For Fiscal Years Ended June 30, 2{24 and June 3(~, 2Q23 Revenues:

Local Transportation Fund
allocations
Interest
Total revenues
Expenditures:

Contract services
Total expenditures
Excess of revenues aver expenditures
Transfers:

Transfers ïn fram the City of Buellton
Transfers out to the Cïíy of Buelltan
Total transfers
Change ïn fund balance
Fund balance, beginning of fiscal year
Fund balance, end of fiscal year
~ 6,a~~ ~ 5,56 ~
{lú}
{l~}
7,SQ 1 6,261
See accompanying notes to financial statements
4

+CITY ~► F BUELLT(JN
TRANSPOR.TATICJN DEVELC► PMENT ACT FUND
SECTIONS 99234 AND 994a~{a} OF THE PtTBLIC UTILITIES C(JDE STATEMENT C.}F REVENUES, EXPENDITURES AND CHANCES IN FUND BALANCE

BUDGET AND ACTUAL
Far Fiscal Year Ended June 30, 224
Revenues:

Local Transportation Fund
allocations
Interest
Total revenues
Expenditures:

Contract services
Total expenditures
Excess of revenues over expenditures
Transfers:

Transfers out to City of Buellton
Total transfers
Change in fund balance
Fund balance, beginning of fiscal year
Fund balance, end of fiscal yeàr
Variance
Favorable
Budget Actual {Unfavorable}
$ 4,200 $ ó,O97 $ {40,1~~}
4b,ó90 7,511 {39,179}
4b,~90 7,511 {39,179}
{ 10,000} { 10} 9,990
{ 10,000} { 1 {~} 9,990
3~,~90 7,501 {29,189}
47,87~ 47,87b
$ 84,5~b $ 55,377 $ {29,189}
See accompanying notes to fïnancial statements
5

CITY QF BITELLT~►1~1
TRA~SPORTAT~C~ I~E~EL+C~PMEI~T AST F~.TI~D
~ECTI~~ X24 AND 994ÚO{aj flF THE PLTBLi~ L,TTILITIES CEDE STATE~v1E~TT t~F ~:E~TE~TLJES, E~PENI~ITLT~~ES A~TI~ CHAI`~I~~ES TIC FLI3 BALAI~~E B~L~~ET A~TI3 A~TIJAL
For Fïscal year Ended June 3U, x(}23
~iarïance
Favorable
Budget Actual {IJnfavorablej
iZevenues:

Local Transportatïon Fund
allocations $ 5,776 $ 5,561 $ {215)
Interest 47 700 653
Total revenues 5,823 6,261 438
Expenàitures:
contract servïces
Total expendïtures
t
Excess of revenues aver expendïtures 5,823 6,261 438
Transfers;
Transfers out to +~ïty of Buelltan { l 0,000] 10,000
Total transfers { l O,OOOj 10,000
change ïn fund balance {4,177] 6,261 10,43 8
Fund balance, begïnnïng of fiscal year 41,615 41,615
Fund balance, end of fiscal year $ 37,438 $ 47,876 $ 10,438 6

CITY OF BUELLTON

TRANSPORTATION DEVELOPMENT ACT FUND
SEGREGATED BY SECTIONS 99234 AND 99400(a) OF THE PUBLIC UTILITIES CODE

NOTES TO FINANCIAL STATEMENTS
June 30, 2024 and June 30, 2023
NOTE 1-- IGI~TIFI#CANT AMOUNTING POLICIES
Basis of Accountïn
The accounting and financial regarding treatment applied to a fund is determined by Its measurement focus. The Transportation Development Act Fund of the City of Buelltan is a governmental fund type. Gaven~m.ental funds are accounted for using a current financial resources measurement focus.. The application of this measurement focus provides that, in general, only current assets and current liabilities are present on the balance sheet. ~Jperating statements of these funds present revenues and expenditures.

The modified accrual basis of accounting is used for the Transportation Development Act Fund. Under the modified accrual basis of accounting, revenues are recognized when they become susceptible to accrual i.e., both measurable and available}. Measurable means that the amount of the transaction can be determined. Available means the funds are collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. For this purpose, the City considers revenues to be available if they are collected within ~o days of the end of the current fiscal period.

Expenditures of gover~clnlental funds are generally recognized when the related fund liability is incurred.

DeportingEntity
The financial statements present only the Transportation Development Act Fund and do not purport to, and do not present, the City's financial position and changes in financial position. The City of Buellton's basic financial statements are available from the Finance Department at 147 w. Highway 24~, Buelltan, CA 93427.

NOTE ~ — SASH DEPOSITS
The City follows the practice of pooling cash and investments far all funds (including the Transportation Development Act Fund} under its direct daily control. Interest earned an pooled cash and investments is allocated periodically to the various funds based on average cash balances.. Detailed disclosure regarding the City's investments of cash. is included in the notes to financial statements of the City.

M~ S S, i~evy ~~ ~~:~~h~i r~r~ :~LP
Cert~ied Public A.ccountants
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~ ~ ~ . ~ ~ .

The Board of Directors of the
Santa Barbara County Association of Governments
We have audited the financial statements of the Cïty of Buellton Transportation Development Act Fund's the City compliance with the types of compliance requirements described in the TranspQrtatí'c~n .Devvelopment Act ~uidebaok, published by the State of California Department of Transportation applïcable for the fiscal year ended June 30, X024.

Mnna,gement's Responsibility
Management is responsible for compliance with the requirements of laws, regulations, contracts, and grants applïcable to the Transportation Development Act.

Auditors' Responsibility
C.~ur responsibility is to express an opinion on the City's compliance based on our audit of the complïance with applicable statutes, rules and regulations of the Transportation Development Act {TDA), Sections 99234 and 994~ú{a~, of the California Code of ~t.egulations {CCR), and the allocation instructions and resolutions of Santa Barbara County Association of Governments as required by Section ~~66 of the CCR. Section ~~~ requires that for anon-transit claimant, the independent auditor shall perform at least the following tasl~s: (a} Determine whether the funds received by the claimant pursuant to the Act were upended in conformance with those sections of the Act specifying the qualified purposes, including Public Utilities Code section 99442 for streets and roads claimants and section 99233.3 for claimants under that section for pedestrian and bicycle facilities and bicycle safety education programs, (b) Determine whether the funds received by the claimant pursuant to the Act were upended in conformance with the applicable rules, regulations, and procedures of the transportation-planning agency and ïn complïance with the allocation instructions, and {c) Determine whether interest earned on funds received by the claimant pursuant to the Act were upended only for those purposes for which the funds were allocated, in accordance with Public Utilities Code sections 99341 and 99301.5. We conducted our audit of complïance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in +Government Auditing Standards, issued by the Comptroller General of the United States; and the Transportatian .T~evelapment Act ~uidebca~ak. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the compliance requirements referred to above that could have a direct and material effect on the state laws and regulations applicable to the City occurred. An audit includes uamining, on a test basis, evidence about the City's complïance with those requirements and performing such other procedures as we considered necessary in the circumstances.

VVe believe that our audit provides a reasonable basis for our opinion on compliance. However, our audit does not provide a legal determination of the City's compliance.
opinion on ~`omplianee with the Transportation ~evelapment Aet In our opinion, the funds allocated to and received by the City of Buellton Transportation Development Act Fund, complied, in all material respects, with the compliance requirements referred to above that are applïcable to the statutory requirements of the Transportation Development Act and the allocation instructions and resolutions of Santa Barbara County Association of Governments for the fiscal year ended June 34, 242.

This report ïs intended solely for the information and use of the City Council, management ofthe Santa Barbara County Association of Governments and for filing with the appropriate regulatory agencies and is not intended to be and should not be used by anyone other than these specified parties.
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Santa Maria, California
June 14, 2425
8 2400 Pr©fessionaI Parkway, Suite 205 Santa Maria, CA 93455 TeI $05,925.2579 Fax $05.925.2147 mlhcpas•cort~ BEVERLY HILLS • CULVER CITY • SAI~ITA MARIA

CITY OF BUELLTON
City Council Agenda Staff Report

City Manager Review: SW
Council Agenda Item No.: 7

To: The Honorable Mayor and City Council
From: Andrea Keefer, Planning Director
Meeting Date: June 26, 2025
Subject: Ordinance No. 25-05 - “An Ordinance of the City Council of the City of Buellton, California, Adopting and Designating Fire Hazard Severity Zones in the City of Buellton” (Second Reading) ______________________________________________________________________________

BACKGROUND
The City Council introduced and held the first reading of Ordinance No. 25-05 on June 12, 2025. Attached Ordinance No. 25-05 is now ready for adoption.

RECOMMENDATION
Staff recommends that the City Council adopt Ordinance No. 25-05 - “An Ordinance of the City Council of the City of Buellton, California, Adopting and Designating Fire Hazard Severity Zones in the City of Buellton”

ATTACHMENTS
Ordinance No. 25-05

ORDINANCE NO. 25-05

AN ORDINANCE OF THE CITY COUNCIL OF

THE CITY OF BUELLTON, CALIFORNIA,

ADOPTING AND DESIGNATING FIRE HAZARD

SEVERITY ZONES IN THE CITY OF BUELLTON
WHEREAS, California Government Code Sections 51178 and 51179 requires every city to designate its moderate, high, and very high fire hazard severity zones by ordinance. The designated areas must conform to include all areas in the City of Buellton that the State Fire Marshal has designated on its 2025 Fire Hazard Severity Zone Map. This City Council is required to satisfy the State law by adopting (or increasing designated fire severity areas) an ordinance that adopts and so regulates the use and enjoyment of the properties within each fire hazard severity zone area.

WHEREAS, This City Council intends this ordinance to fully satisfy all of its legally and legislatively imposed duties imposed by California Government Code.

WHEREAS, all legal prerequisites have occurred prior to the adoption of this Ordinance.

NOW, THEREFORE BE IT ORDAINED that the City Council of the City of Buellton:

SECTION 1: All proceedings having been duly taken as required by law, and upon review of the information provided in the staff report, consideration of the testimony given at the public hearing, as well as other pertinent information, the City Council finds the following:

A. Record. Prior to rendering a decision on any aspect of the Ordinance, the City Council considered the following:

1. All public testimony, both written and oral, received in conjunction with that certain public hearing conducted by the City Council on June 12, 2025 (the “Public Hearing”).

2. All oral, written and visual materials presented by City staff in conjunction with the Public Hearing.

3. The following informational documents which, by this reference, are incorporated herein.
a. That certain written report concerning the updated Fire Hazard Severity Zone Maps dated June 12, 2025 and all attachments.

B. Public Review. On the basis of evidence hereinafter listed, all administrative procedures and public participation requirements prescribed in the Buellton Municipal Code have been lawfully satisfied:

Ordinance No. 25-05 Page 2 June 26, 2025

1. A notice of the Public Hearing was published in a newspaper of general circulation on May 29, 2025 (the “Public Notice”), a minimum of ten (10) days in advance of the June 12, 2025, Public Hearing.

2. The Public Notice for the Public Hearing was posted in two conspicuous public places on May 29, 2025, a minimum of ten (10) days in advance of the June 12, 2025, Public Hearing.

C. Environmental Clearance. In accordance with the requirements of the California Environmental Quality Act, California Public Resources Code section 21000 et seq., the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, sections 15000 et seq., (collectively “CEQA”), the Buellton Municipal Code amendments related to adoption of Fire Hazard Severity Zones are exempt from CEQA under the General Rule Exemption (CEQA Guidelines Section 15061 (b) (3) because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.

SECTION 2: Amendments. The following section is being added to the Buellton Municipal Code.

Section 8.12.030 is hereby added to Chapter 8.12 of Title 8 of the Buellton Municipal Code, which is to read as follows:
§ 8.12.030 Fire Hazard Severity Zones.

Pursuant to Government Code Sections 51178 and 51179, The 2025 Fire Hazard Severity Zone Map for the City of Buellton, as designated by the State Fire Marshal, is adopted and incorporated herein by reference.

SECTION 3: If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of a court of competent jurisdiction, the holding shall not affect the validity or enforceability of the remaining provisions, and the Council declares that it would have adopted each provision of this ordinance irrespective of the validity of any other provision.

SECTION 4: The City Clerk is directed to: (i) certify this Ordinance and cause it to be published in the manner required by law.; (ii) make typographical, grammatical and similar corrections in the final text of the Ordinance so long as such corrections do not constitute substantive changes in context; and (iii) cause the Buellton Municipal Code to be reprinted with the changes described herein incorporated.

Ordinance No. 25-05 Page 3 June 26, 2025
SECTION 5: The City Council Hereby adopts and imposes the 2025 Recommended Local Responsibility Area Fire Hazard Severity Zone maps, without modification, as prepared and provided to the City by the California State Fire Marshal, as included as an Attachment to the Staff Report (dated June 12, 2025) prepared in conjunction with this Ordinance.

PASSED, APPROVED AND ADOPTED this 26th day of June, 2025.

______________________________
David Silva
Mayor
ATTEST:
____________________________
Linda Reid
City Clerk

CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 8
To: The Honorable Mayor and City Council
From: Rose Hess, Public Works Director
Meeting Date: June 26, 2025
Subject: Acceptance of Bid and Award of Construction Contract for the Combined 2023/24 and 2024/25 Road Maintenance Project

BACKGROUND
In April 2025 the City published a Notice to Contractors inviting sealed bids for the combined 2023/24 and 2024/25 Road Maintenance Project. The Project will include slurry seal and pavement repair and maintenance of Ave of Flags, Reservoir 1/2 access road and the WWTP access road, as well as localized asphalt repairs in various locations throughout the city. In addition, repairs include pavement striping, localized concrete repairs, and traffic sign replacements.

On May 28, two (2) bids were received for the project from the following contractors:

JF Will Co. Union Pavement
Bid Schedule A Base Annual
Road
Maintenance
$1,262,856.45 $1,116,031.81
Bid Schedule B Resin
Replacement
$37,152.00 $17,819.20
Total Bid
Schedules
(A+B)
Recommended
$1,300,008.45 $1,133,851.01
Staff recommends combining Bid Schedules A and B. The apparent low bidder was Union Pavement with a total bid (A+B) of $1,133,851.01. However, upon further review of Union Pavement’s bid documents, particularly the subcontract work, we found that their percentage of work required to be performed (at least 50% of the contract price, pursuant to the Standard Specifications for Public Works Construction Greenbook) was less than 37%. Unfortunately, this led to the disqualification of their bid.

The next bid, from JF Will, had a total bid (A+B) of $1,300,008.45. The review of their bid documents has found them to be complete. Bid amounts have also been verified. Staff has reviewed and verified license, bonds and references for JF Will Co.

Road Maintenance Contract Page 2 June 26, 2025
In addition, staff recommends adding a contingency amount of 10%, $130,000 for additional repairs that may be needed. This would bring the total contract amount to $1,430,008.45.

It is anticipated that the effective date of the Notice to Proceed for work will be issued in July, 2025. The project term is 60 working days (approximate completion is October/November 2025).

FISCAL IMPACT
Both the 23/24 and 24/25 Road Maintenance Projects are budgeted in the Capital Improvement Project List. (092-322 and 092-323, respectively). Funding is appropriated in the 2023/24-2024/25 Biennial budget for construction ($540,000 + $350,000 = $890,000) and project management/inspections ($80,000 + $75,000 = $155,000) through General Fund, Gas Tax (including SB1), and Measure A. A budget adjustment will need to be made to increase the construction budget by an additional $540,008.45, for a total combined construction budget of $1,430,008.45.

RECOMMENDATION
That the Council award the combined 2023/24 and 2024/25 Road Maintenance Project construction contract to JF Will Construction in the amount of $1,300,008.45 plus a contingency amount of 10%, ($130,000) for a total contract amount of $1,430,008.45 and in approve a budget amendment of an additional $540,008.45 to Account 092-322/323- 74100.

ATTACHMENTS
Attachment 1 – 23/24-24/25 Road Maintenance Plan Set

CITY OF BUELLTON
City Council Agenda Staff Report

City Manager Review: SW
Council Agenda Item No.: 9

To: The Honorable Mayor and City Council

From: Scott Wolfe, City Manager

Meeting Date: June 26, 2025

Subject: Lease Agreement for the Provision of Library Management Services Between the City of Buellton and the City of Goleta at the Buellton Library
______________________________________________________________________________

BACKGROUND

The City’s Library Services contract with the City of Goleta expires on June 30, 2025.

Goleta has provided a contract to provide service for the coming fiscal year, with an option for both Buellton and Goleta to mutually extend the agreement for up to five (5) additional one-year terms. The new contract provides lease of the Library space to Goleta and for Library services to be provided by Goleta at the City’s new Library site at 202 Dairyland Road. The new agreement was specifically drafted to accommodate service levels which are anticipated at this new facility, along with establishing expectations of each party associated with the operation of the facility.

The contract reflects an increase in costs to be borne by the City, and this increase reflects the lack of increase in Buellton’s payment for these services over the term of the current agreement to account for general inflation and periodic increases to Goleta’s staffing costs during the current agreement’s term. The cost to the City for the coming Fiscal Year 2025- 26 will be $288,961.64. This represents 62.7% of the total costs associated with operating Buellton’s library, with the remaining funds being provided by the County’s “per capita” contribution for library services and by other, undefined revenues and donations.

The City cannot provide the same level of services for the amount charged through the Agreement. Goleta has been more than satisfactory in the providing library services within the City of Buellton for the duration of the current agreement, and Goleta’s library staff has been enthusiastic about the potential to provide new and exciting services and programming through Buellton’s Library.

Library Services & Lease Agreement Page 2 June 26, 2025

FISCAL IMPACT

The cost to the City’s General Fund for this agreement for the coming Fiscal Year 2025- 26 is $288,961.64. This amount has been included in the adopted Fiscal Year 2025-26 budget.

RECOMMENDATION
That the City Council approve and authorize the City Manager to sign the Lease Agreement for the Provision of Library Management Services between the City of Buellton and the City of Goleta at the Buellton Library.

ATTACHMENTS
Attachment 1 – Lease Agreement for the Provision of Library Management Services between the City of Buellton and the City of Goleta at the Buellton Library

City of Goleta
Buellton Library Management Services Agreement

Project Name: Library Management Services Agreement (City of Buellton)

LEASE AGREEMENT FOR THE PROVISION OF LIBRARY MANAGEMENT

SERVICES BETWEEN THE CITY OF BUELLTON AND THE CITY OF GOLETA

AT THE BUELLTON LIBRARY
This AGREEMENT ("AGREEMENT") for the Provision of Library Management Services at the BUELLTON LIBRARY (hereinafter referred to as "LIBRARY") is made and entered into this ___ day of __________, 2025, by and between CITY OF BUELLTON, a municipal corporation, (hereinafter referred to as "BUELLTON") and the CITY OF GOLETA, a municipal corporation (hereinafter referred to as "GOLETA") (collectively referred to herein as the “PARTIES").

A. Goleta is a party that certain agreement entitled Agreement for Operation of a County-Wide Library System dated February 18, 2025, (“COUNTY AGREEMENT”) pursuant to which the County of Santa Barbara (“COUNTY”) has compelled Goleta, as a condition of receiving library funding, to manage BUELLTON’s library commencing July 1, 2025, the effective date of BUELLTON’S placement into Library Zone 4.

B. Pursuant to this contract, GOLETA will administer, manage, and operate the LIBRARY, and for that purpose will provide personnel and other resources, tools, programs and services including lending books and other materials, cataloging the LIBRRARY's collection, and other related activities consistent with the operation of a free public library.

NOW, THEREFORE, in consideration of the foregoing and the promises herein contained, the PARTIES hereby agree as follows:

1. SCOPE OF SERVICES
Subject to the terms and conditions set forth herein, GOLETA agrees to operate and manage the BUELLTON LIBRARY (“LIBRARY”) in accordance with the terms of this AGREEMENT and in conformance with GOLETA’S standard policies, procedures and standards for library operation. Operation and management of the LIBRARY shall include, but shall not be limited to, the lending of books and other materials, the cataloging of the LIBRARY's collection, and the provision of personnel, resources, tools, programs and services consistent with the operation of a free public library. GOLETA agrees to operate the LIBRARY by providing free library services to the patrons of the LIBRARY. All of the collection materials in the LIBRARY, including those belonging to BUELLTON, shall be equally available to all of the inhabitants within the Black Gold Cooperative Library System (hereinafter referred to as "Black Gold"). A detailed Statement of Work is attached as Exhibit "A" to this AGREEMENT and incorporated herein by reference.









 


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Buellton Library Management Services Agreement

GOLETA’S performance under this AGREEMENT is contingent upon the continued existence of the COUNTY AGREEMENT and funding thereunder and this AGREEMENT shall be subject to termination as provided in Section 9 herein should the COUNTY AGREEMENT expire, be terminated or be modified in a manner as to materially affect, as determined by GOLETA’S City Council in its sole discretion, GOLETA’S obligations, commitments or costs or as to reduce the COUNTY’S funding obligations to GOLETA.

2. FUNDING AND PAYMENT
Funding for the operation of the LIBRARY shall be provided by BUELLTON to GOLETA by way of the annual collection of a library management fee as calculated and collected by GOLETA, and as agreed upon annually by the PARTIES. BUELLTON shall compensate GOLETA for the provision of LIBRARY management services to BUELLTON, as detailed in Exhibit "B" (Payment Methodology) attached hereto and incorporated herein by reference. A management fee amount shall be determined annually by GOLETA, and its calculation shall be based on the cost model detailed in Exhibit "C" attached hereto and incorporated herein by reference. The estimated fee amount for the first year of services (July 1, 2025 - June 30, 2026) is detailed in Exhibit "D" (Proposed Operating Budget) attached hereto and incorporated herein by reference.

3. PREMISES
BUELLTON agrees to lease to Goleta, on the terms and conditions, hereinafter set forth, and in its "as is condition", those premises as follows for the purpose of operating the library:

That portion of that certain real property located at 202 Dairyland Road, Buellton, CA 93427 as more particularly described on Exhibit E, legal description, E-1 site plan and but limited to that area depicted as "library" on exhibit E-2, site plan, attached herewith and incorporated herein by this reference.

Pursuant to section 7 of the county agreement, GOLETA shall occupy and have exclusive use of the premises for the administration, management, and operation of said library as provided herein for the term of this agreement and any extensions thereof.

GOLETA shall pay to BUELLTON an annual lease rental rate of one dollar ($1.00).

Title to the library improvements shall remain in BUELLTON during the term and shall remain in BUELLTON upon the expiration or termination of this agreement.

BUELLTON shall pay and discharge all taxes and assessments, including special assessments, if any, levied upon the premises.









 


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Buellton Library Management Services Agreement

If the premises are totally destroyed by fire or other casualty, this agreement shall terminate. If a casualty renders ten percent or less of the floor space of the premises unusable for the purpose intended, Buellton shall promptly repair the premises, but in any event within 60 days of the casualty, or GOLETA may terminate this agreement by written notice to BUELLTON.

If a casualty renders more than ten percent of floor space of the premises unusable, GOLETA may choose to remain and BUELLTON shall promptly repair the premises within 90 days of the casualty, or GOLETA may terminate this agreement by written notice to BUELLTON, within 10 days of the casualty. If the casualty renders twenty percent or more of the floor space unusable, this agreement may be terminated at the option of GOLETA or BUELLTON.

Except as provided herein, BUELLTON shall not make any structural alterations to the library without providing at least sixty (60) days prior written notice to GOLETA. To the extent feasible, BUELLTON shall make such alterations only at such time as does not conflict with GOLETA’s operation of the library. BUELLTON may perform such structural alterations without sixty (60) days prior written notice to GOLETA if, in BUELLTON’s sole discretion, such alterations are immediately necessary to protect public health or safety, to protect the contents of the library, or to remedy an emergency. BUELLTON shall endeavor to afford GOLETA advance notice of structural alterations performed in such circumstances.

GOLETA shall not be obligated to nor shall it make any structural alteration to the library without the express written consent of BUELLTON. For purposes of this provision, a “structural alteration” shall be any modification that results in a change in the structural integrity of the library, or change in the location, design, area or size of any wall, window or door. A “structural alteration” also shall include any modification that alters the gross cubic area of the library and any substantive modification to finish materials.

4. TERM
The term of this AGREEMENT shall be concurrent with the term of the COUNTY AGREEMENT and shall, only for the first year, commence upon the execution of this AGREEMENT by the PARTIES and end on June 30, 2026. THE PARTIES may mutually elect to extend this Agreement for five successive one (1) year terms subject to the approval of the GOLETA City Council. BUELLTON shall notify GOLETA of such election in writing no less than 180 calendar days prior to the termination date of this AGREEMENT. Within sixty (60) days after receipt of such notice from BUELLTON, GOLETA shall provide written notice of acceptance or rejection of such extension.

If this AGREEMENT is not extended or renewed, or if GOLETA fails to respond to BUELLTON 's request for extension as provided in the preceding paragraph, and BUELLTON has no other arrangement for the administration and 








 


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Buellton Library Management Services Agreement

operation of the LIBRARY, all terms and conditions of this AGREEMENT shall remain in full force and effect for a period not to exceed six (6) months after the end of the term of this AGREEMENT.

5. LIBRARY MATERIALS COLLECTION, FURNISHINGS AND

EQUIPMENT
A. Library Materials.

All digital media and physical books, periodicals, audio/video materials, and other Library resources and tools (collectively known as "Materials") contained in the LIBRARY on the beginning date of this Agreement, are the property of BUELLTON. In addition, all Materials contained in the LIBRARY at the termination or expiration of this AGREEMENT are and shall remain the property of BUELLTON. As part of its operational responsibilities as set forth herein, GOLETA shall have the discretion and responsibility for selecting and purchasing all Materials for the LIBRARY's collection on behalf of BUELLTON, utilizing the funding described herein and donations specifically designated for collection materials. GOLETA shall also have the discretion to de-select and reassign materials to best meet the needs of the community.

Some donated and previously purchased Materials, but which are no longer in circulation, may be sold or disposed of by GOLETA as appropriate. All funds received for the sale or disposal of any such materials shall benefit the LIBRARY and be used solely for LIBRARY purposes.

B. Furnishings and Equipment.

All furnishings and equipment contained in and designated for use solely in the LIBRARY, including but not limited to book shelves, desks, tables, chairs, study carrels, RFID equipment and software, telecommunication and computer equipment and systems, office machines, and appliances, are and shall continue to be the property of BUELLTON. Any future additions to the LIBRARY's furnishings and equipment purchased with funds provided for or by BUELLTON, including reserve funds, shall be the property of BUELLTON. In the event that any furnishings, equipment or supplies are purchased for use in the LIBRARY by another entity, such furnishings, equipment or supplies shall be deemed the property of BUELLTON. This provision shall apply to all security system equipment and upgrades purchased by GOLETA for the LIBRARY, including self-check machines, new security gates, and any other equipment purchased for the purpose of facilitating the LIBRARY's RFID based security system.

6. MAINTENANCE OF RECORDS
GOLETA shall keep reasonably itemized and detailed records and reports pertaining to the management of the LIBRARY as required by law or grants in accordance with generally accepted accounting principles. and shall be available to BUELLTON for inspection after reasonable prior notice to GOLETA. Records 








 


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Buellton Library Management Services Agreement

shall be retained in accordance with GOLETA’S record retention schedule and shall be conveyed to BUELLTON upon expiration or termination of this AGREEMENT.

7. FRIENDS OF THE LIBRARY
A. THE PARTIES recognize the important role a Friends of the Library ("Friends") organization plays in assisting the LIBRARY in its provision of quality service to the community. THE PARTIES recognize that the funds raised and provided by the Friends are important to the ongoing operation of the LIBRARY and as such, serve a public purpose. Any incidental public support provided to the Friends through this AGREEMENT is an appropriate expense in support of this public purpose.

B. Unless otherwise specifically stated or designated by the donor, all donations made to or at the LIBRARY shall be deemed to be made to the LIBRARY.

8. EMERGENCY
In the event of a catastrophic, unplanned and/or reasonably unforeseeable event or emergency which (a) results in the closure or inability of the library to open for more than one week, (b) results in a significant loss of library materials, and/or (c) which significantly impairs the ability of the LIBRARY to maintain the current level of library service, THE PARTIES shall meet as soon as possible to determine and mutually agree upon how and in what manner to proceed with LIBRARY operations.

9. TERMINATION
A. Without Cause.

At any time during the term of this AGREEMENT or any extension thereof, either of the PARTIES to this AGREEMENT may, on six (6) months' prior written notice to the other party, terminate this AGREEMENT without cause.

Notwithstanding the foregoing, GOLETA may terminate this AGREEMENT should the COUNTY AGREEMENT expire, be terminated, notice of termination be given by the COUNTY or be modified in a manner as to materially affect, as determined by GOLETA’S City Council in its sole discretion, GOLETA’S obligations, commitments or costs or as to reduce the COUNTY’S funding obligations to GOLETA. Termination in that circumstance shall be effective immediately upon written notice to BUELLTON or at some other time specified in the notice.









 


9

City of Goleta
Buellton Library Management Services Agreement

B. For Default.

Default by GOLETA:

Except as otherwise set forth in other provisions of this AGREEMENT, this AGREEMENT shall not be subject to termination for any default of GOLETA, but BUELLTON may enforce the AGREEMENT or any provision therein as otherwise allowed by law. If GOLETA fails to cure a default that BUELLTON is permitted to cure, then BUELLTON may in its sole discretion perform such cure. In the event that BUELLTON elects to cure the default, GOLETA shall reimburse BUELLTON for all costs incurred by BUELLTON in performing the cure, as well as for all damages proximately caused to BUELLTON because of the default.

BUELLTON shall have such other rights or remedies as may be provided by law or equity. The use of each such right and remedy shall be cumulative, and shall not preclude BUELLTON from pursuing other rights and remedies that may exist now or in the future.

Default by BUELLTON
Except as otherwise set forth in other provisions of this AGREEMENT, this AGREEMENT shall not be subject to termination for any default of BUELLTON, but GOLETA may enforce the AGREEMENT or any provision therein as otherwise allowed by law. If BUELLTON does not cure a default that GOLETA is permitted to cure, then GOLETA may in its sole discretion perform such cure. In the event that GOLETA elects to cure the default, BUELLTON shall reimburse GOLETA for all costs incurred by GOLETA in performing the cure, as well as for all damages proximately caused to GOLETA because of the default.

GOLETA shall have such other rights or remedies as may be provided by law or equity. The use of each such right and remedy shall be cumulative, and shall not preclude GOLETA from pursuing other rights and remedies that may exist now or in the future.

10. ASSIGNMENT
GOLETA shall not assign this AGREEMENT or any part thereof or any monies payable hereunder without the prior written consent of BUELLTON. Any attempt to assign without such written consent shall be void.

11. INSURANCE
GOLETA is insured through its membership in the California Joint Powers Insurance Authority (“CJPIA”). The CJPIA Memorandum of Coverage includes coverages that satisfy the following requirements:

A. GENERAL AND AUTOMOBILE LIABILITY INSURANCE: The general liability insurance shall include personal injury liability coverage, shall afford 








 


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coverage for all operations of GOLETA at the LIBRARY, and shall include contractual liability for the AGREEMENT between BUELLTON and GOLETA.

The automobile liability insurance shall cover all owned, non-owned and hired motor vehicles which are operated on behalf of GOLETA pursuant to GOLETA's activities hereunder. BUELLTON and its offers, employees and agents shall be named as "Additional Insured" on any policy. The limit of liability of said policy or policies for general and automobile liability insurance shall not be less than $5,000,000 per occurrence combined single limit for bodily injury and property damage. Personal injury coverage should also be in the amount of not less than $1,000,000 per occurrence and aggregate. Said policy or policies shall contain a provision that such insurance as is afforded by this policy shall be primary and contributory to the full limits stated in the declarations, and if THE PARTIES have other valid and collectible insurance for a loss covered by this policy, that other insurance shall be excess only.

B. WORKERS' COMPENSATION INSURANCE: Statutory Workers'
Compensation and Employer's Liability Insurance shall cover all GOLETA staff while performing any work incidental to the performance of this AGREEMENT.

The policy shall provide that no cancellation, major change in coverage, or expiration shall be effective or occur until at least thirty (30) calendar days after receipt of such notice by BUELLTON.

During the term of this AGREEMENT, BUELLTON shall maintain All-Risk Property Insurance covering the contents of the LIBRARY and against loss or damage by fire, lightning, vandalism, malicious mischief and such perils ordinarily defined as “extended coverage.” Such insurance shall be in an amount not less than the full insurable replacement value of the LIBRARY.

12. INDEMNITY
In lieu of and notwithstanding the pro rata risk allocation which might otherwise be imposed between the parties pursuant to Government Code Section 895.6, the parties agree that all losses or liabilities incurred by a party shall not be shared pro rata but instead all parties agree that pursuant to Government Code Section 895.4, GOLETA shall fully defend, indemnify and hold BUELLTON, its officers, board members, employees and agents, harmless from any claim, expense or cost, damage or liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of the acts or omissions of GOLETA, its officers, board members, employees or agents, under or in connection with or arising out of any work, authority or jurisdiction delegated to such party under this Agreement and BUELLTON shall fully defend, indemnify and hold GOLETA, its officers, board members, employees and agents, harmless from any claim, expense or cost, damage or liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of the acts or omissions of BUELLTON. No party, nor any officer, board member, employee or agent thereof shall be responsible for any damage, claim, expense, cost, or liability occurring by reason of the acts or omissions of other parties hereto, their 








 


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officers, board members, employees or agents, under or in connection with or arising out of any work, authority or jurisdiction delegated to such other parties under this AGREEMENT. The indemnity provided by each party pursuant to this Section shall survive the expiration or termination of this AGREEMENT.

13. DESIGNATED REPRESENTATIVE
JoAnne Plummer, Director of Neighborhood Services, is the representative of GOLETA and will administer this AGREEMENT for and on behalf of GOLETA. Scott Wolfe, Buellton City Manager, is the representative for BUELLTON and will administer this AGREEMENT on behalf of BUELLTON.

Changes in designated representatives shall be made only after advance written notice to the other party.

14. INDEPENDENT CONTRACTOR
The PARTIES, in the performance of this Agreement, will be acting in their individual governmental capacities and not as agents, employees, partners, joint ventures, or associates of one another. The parties intend that an independent contractor relationship will be created by this AGREEMENT. The employees or agents of one party shall not be deemed or construed to be the employees or agents of the other party for any purpose whatsoever.

15. ENTIRE AGREEMENT AND AMENDMENT
In conjunction with the matters considered herein, this AGREEMENT contains the entire understanding and agreement of the parties and there have been no promises, representations, agreements, warranties or undertakings by any of the parties, either oral or written, of any character or nature hereafter binding except as set forth herein. This AGREEMENT may be altered, amended or modified only by an instrument in writing, executed by the parties to this AGREEMENT and by no other means. Each party waives their future right to claim, contest or assert that this AGREEMENT was modified, canceled, superseded, or changed by any oral agreements, course of conduct, waiver or estoppel.

16. COMPLIANCE WITH LAW
CITY shall, at its sole cost and expense, comply with all county, state and federal ordinances and statutes now in force or which may hereafter be in force with regard to this AGREEMENT.

17. CALIFORNIA LAW
This Agreement shall be governed by the laws of the State of California.

Any litigation regarding this Agreement or its contents shall be filed in the County 








 


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of Santa Barbara, if in state court, or in the federal district court nearest to Santa Barbara County, if in federal court.

18. HAZARDOUS MATERIALS
A. Warranties and Representations
BUELLTON warrants that hazardous substances have not been released upon the LIBRARY property; that BUELLTON has no knowledge of any release of hazardous substances on the LIBRARY property; that it has no knowledge or reason to believe that there are hazardous substances on the LIBRARY property; and that it shall comply with all law concerning the use, release, storage and disposal of hazardous substances.

B. Notice
Each party shall immediately notify the other upon discovery that hazardous substances have been released on the LIBRARY property.

C. Indemnity

1. BUELLTON's Obligation.

BUELLTON shall indemnify, defend and hold harmless GOLETA, its agents, officers and employees from and against any and all liability, expenses (including defense costs and legal fees), and claims for damages of any nature whatsoever (including, but not limited to, bodily injury, death or property damage) arising from or connected with the presence of hazardous substances on the LIBRARY property, excepting only liability for hazardous substances placed on the LIBRARY property by GOLETA.

2. GOLETA’s Obligation.

GOLETA shall indemnify, defend and hold harmless BUELLTON, its agents, officers and employees from and against any and all liability, expenses (including defense costs and legal fees), and claims for damages of any nature whatsoever (including, but not limited to, bodily injury, death or property damage) arising from or connected with the introduction of hazardous substances onto the LIBRARY property by GOLETA.

3. Survival of Obligation.

The indemnity provided by each party pursuant to this Section shall survive the expiration or termination of this AGREEMENT.









 


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D. Indoor Air Pollution Notification
Each party shall immediately notify the other upon discovery of any indoor air pollution problem at the LIBRARY. BUELLTON shall correct any such problem at its sole expense.

19. NON-DISCRIMINATION
GOLETA shall not in the management, operation, rental, use, or maintenance of the premises discriminate against any person or group based on race, religion, color, medical condition, sex, sexual orientation or gender identity, national origin, or political affiliation.

18. MEDIATION
If any dispute, controversy or claim arises under this AGREEMENT, the parties shall negotiate in good faith to settle the matter. If the parties are unable to resolve the matter within a reasonable time, the parties shall submit the matter to mediation by a trained mediator approved by both parties, the cost of which shall be shared equally by the parties. The place of mediation shall be Santa Barbara, California. Nothing in this Section shall preclude any party from seeking injunctive relief or other equitable remedies (whether prior to or during such mediation) if necessary to protect the interests of such party.

19. NOTICES
Any notice required to be given hereunder shall be deemed to have been given by depositing said notice in the United States mail, postage prepaid, and addressed as follows:

TO GOLETA: Attention: Robert Nisbet, City Manager
City of Goleta
130 Cremona Drive, Suite B
Goleta, CA 93117
TO BUELLTON: Attention: Scott Wolfe, City Manager
107 West Highway 246
P.O. Box 1819
Buellton, CA 93427

20. COUNTERPARTS AND ELECTRONIC/FACSIMILE SIGNATURES
This Agreement may be executed in several counterparts, which may be facsimile or electronic copies. Each counterpart is fully effective as an original, and together constitutes one and the same instrument.









 


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21. AUTHORITY
Each of the PARTIES represents and warrants that its City Council approved this AGREEMENT and authorized its respective City Manager to execute the same.

In concurrence and witness whereof, this AGREEMENT has been executed by the PARTIES effective on the date and year first above written.

CITY OF GOLETA CITY OF BUELLTON
_____________________________
Robert Nisbet, City Manager Scott Wolfe, City Manager

ATTEST ATTEST
_____________________________
Deborah Lopez, City Clerk Linda Reid, City Clerk

APPROVED AS TO FORM APPROVED AS TO FORM
Isaac Rosen, City Attorney Greg Murphy, City Attorney
Scott Shapses, Assistant City Attorney









 


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Exhibit A
Statement of Work

1. DELIVERY OF SERVICES.

GOLETA, through its Library Department, shall deliver general library management services to the City of Buellton according to the terms and conditions set forth herein.

2. GENERAL LIBRARY MANAGEMENT SERVICES.

GOLETA agrees to provide general library management services for BUELLTON, which include administration, management, and operations of library services, and will provide personnel and other resources, tools, programs and services, including lending books and other materials, cataloging the library’s collection and other related activities consistent with the operation of a free public library. Other than as specified in Section 5 of this AGREEMENT, GOLETA must not employ any personnel, purchase or rent supplies, equipment or services, or incur any expenses in the name of BUELLTON.

3. LEVEL OF SERVICE AND STAFFING LEVELS.

A. LEVEL OF SERVICE AND STAFFING LEVELS RECOMMENDATION:

The level of service and staffing levels for general library management services, along with its proposed operational budget for the following fiscal year to BUELLTON will be recommended by GOLETA on or before March 1 of each year with service level adjustments (if needed) occurring July 1 of the following year. GOLETA will provide BUELLTON with a list of its proposed staffing levels for the library for review. Staffing levels shall not be reduced by GOLETA without the approval of BUELLTON, including proposed reductions due to any furloughs or other work-schedule reductions, staffing and scheduling of GOLETA employees. Where proposed reductions in staffing levels are the result of midyear budgeting changes by GOLETA or an unexpected reduction in funding from the County of Santa Barbara, BUELLTON shall have the option of providing additional financial support to maintain staffing levels previously agreed to between the PARTIES as set forth herein.

B. LEVEL OF SERVICE ENHANCEMENT: BUELLTON may request
GOLETA to provide an enhanced level of regular library-related services, including without limitation, additional staffing and/or hours of operation, one-time or periodic services. BUELLTON will provide GOLETA with this request in writing and GOLETA must provide a written response within 30 days, including a proposed budget detailing the cost of such enhanced services and a list of any added or different type of personnel necessitated by such requested changes.

Any enhancements in operations, staffing levels, or hours of operations must be agreed to by the PARTIES. For any enhanced level of regular library-related 








 


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services, GOLETA will charge the applicable management fee commensurate with costs estimated to be incurred for the enhanced services. Proposed changes shall be presented as needed to the City of Buellton City Council, Goleta Library Advisory Commission, and County Library Advisory Committee for input, as described in the Agreement for Operations between GOLETA and the County of Santa Barbara.

C. LIBRARY STAFFING: All persons required for the performance of GOLETA'S responsibilities under this AGREEMENT must be selected and employed by GOLETA, and must at all times be and remain agents or employees of GOLETA. No persons employed or retained by GOLETA for performance of its duties under this AGREEMENT shall at any time be deemed or considered to be the agents or employees of BUELLTON.

GOLETA shall be responsible for the selection, supervision, training, discipline, and scheduling of all LIBRARY staff. The operating and personnel procedures of the Library Department of GOLETA will at all times apply to GOLETA'S operation of the LIBRARY.

Prior to any change to a Branch Supervisor of the LIBRARY, GOLETA shall, through its City Librarian, meet and discuss with BUELLTON, the proposed appointment or transfer. BUELLTON shall have the right to request different personnel than those proposed; however, the ultimate decision regarding appointment or transfer resides with GOLETA. The parties recognize that GOLETA has the sole responsibility and authority for making personnel decisions relating to its employees.

D. HOURS OF OPERATION: The LIBRARY's hours of operation are:

Mondays and Tuesdays: 10:00 a.m. – 7:00 p.m.

Wednesdays: 10:00 a.m. – 5:00 p.m.

Thursdays: Closed
Fridays and Saturdays: 11:00 a.m. – 4:00 p.m.

Sundays: Closed
The LIBRARY's planned holiday closures each year are:

New Year's Day
Martin Luther King Jr. Day
President's Day
Memorial Day
Juneteenth
Independence Day
Labor Day
Veteran's Day
Thanksgiving
Day After Thanksgiving
Christmas Eve









 


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Christmas Day
New Year's Eve
Any proposed changes to the LIBRARY'S normal operating hours, including changes to normally scheduled holiday closures, shall be communicated by GOLETA to BUELLTON with reasonable advance notice, and subject to approval from BUELLTON. GOLETA shall not effect changes to the LIBRARY's normal operating hours without written approval from BUELLTON.

4. GRANT ADMINISTRATION AND PROGRAMS.

The administrative function will also include the ability and authority for GOLETA to apply, administer and implement grant opportunities for the benefit of BUELLTON with the expressed written permission of the Designated Representative of BUELLTON. If the additional level of service is tied to a grant program, BUELLTON will be invoiced for actual, additional costs above the grant award for the applicable time period unless GOLETA and BUELLTON agree otherwise. This assumes that any grant funds are received directly by GOLETA, BUELLTON may request and GOLETA may provide cost estimates prior to implementation of a grant and/or program. BUELLTON understands that actual, additional costs may vary slightly (high or low) from original estimates.

Any supplemental, material expenses related to ongoing programs will be recommended by GOLETA to BUELLTON in advance of purchase. BUELLTON understands and accepts that if a supplemental item related to an ongoing program is not approved by GOLETA, BUELLTON may exercise the option to refrain from further work on the grant or program. GOLETA will apply departmental and or city-wide overhead to a grant cost when the provisions of the grant allow for the accounting of overhead expense. BUELLTON understands and accepts that the net cost of grant overhead may become an expense to BUELLTON when other provisions are not agreed upon in writing by both parties in advance of the implementation of the grant. BUELLTON understands and accepts any ongoing fiscal, staffing, and/or programmatic obligations incurred in the acceptance of a grant. An example of such obligation may include a grant requirement to retain a staffing position for a time period beyond the original grant award period.

5. FACILITY UPKEEP, MAINTENANCE AND REPAIR.

The following are EXCLUDED from this AGREEMENT and the responsibility of the entity indicated:

A. Maintenance and repair of the LIBRARY. (BUELLTON)
B. Custodial services and supplies needed for the operation of the LIBRARY and LIBRARY restrooms. (BUELLTON)
C. Utilities and sold waste collection. (BUELLTON).









 


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6. INFORMATION TECHNOLOGY SUPPORT
GOLETA agrees to provide Information Technology (IT) support services to the LIBRARY for all telecommunications equipment, computers and internet, printers, copy machines, and other IT-related equipment and services.

Contracted staff from Acorn Technology Corporation will be utilized for these services. Estimated costs are provided in Exhibit D, Proposed Operating Budget for Fiscal Year 2025-26.

GOLETA agrees to administer the LIBRARY's telephone account and payments on BUELLTON'S behalf. This service will be subject to the management fee charges described in Exhibit C.

7. EXCLUDED EXPENSES
The following are EXCLUDED from this AGREEMENT and the responsibility of the entity indicated:

A. Custodial services and supplies needed for the operation of the LIBRARY and LIBRARY restrooms.

B. Utilities and sold waste collection. (BUELLTON)
GOLETA shall not be responsible for funding, or fronting funds, to cover any overall budget deficits the LIBRARY may experience as a result of total expenses exceeding total available revenues. Refer to Exhibit D to view the LIBRARY's Proposed Operating Budget for Fiscal Year 2025/26.









 


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Exhibit B
Payment Methodology

1. GENERAL COMPENSATION
A. Reimbursable Expenses.

Subject to the terms of this AGREEMENT, BUELLTON shall pay to GOLETA the costs incurred by GOLETA in providing the services contracted for or otherwise authorized under the terms of this AGREEMENT, including:
i. Salaries and benefits of all GOLETA employees engaged therein for positions defined in Exhibit D-1: Library Staffing
ii. Direct supervision
iii. Clerical support
iv. Direct services and supplies
v. Department-applied overhead as identified in the management fee calculation
vi. Management services
vii. Any actual, additional costs associated with supplemental library operation services, and,
viii. Any other mutually agreed upon expense that arises during the term of the AGREEMENT. Examples include BUELLTON’S request to
participate in a CITY bid process, or sharing a purchasing contract for the purpose of quantity discount to the benefit of both parties.

2. ANNUAL COMPENSATION
A. Proposed operational budget’s for Fiscal Year 2025/2026 and Fiscal Year 2026/2027 have been reviewed and approved and are included in Exhibit D. Should the term of this AGREEMENT be extended, beginning Fiscal Year 2027/2028 the city of BUELLTON will increase their contribution by three percent (3%) from the previous year.

In the event that BUELLTON desires to increase the then-existing type or level of staffing provided under the terms of this AGREEMENT, in addition to other procedures set forth in this AGREEMENT, BUELLTON will make a written request to GOLETA in December of each year for changes to be applied to the succeeding fiscal year. BUELLTON’S request shall detail the specific type and level of staffing BUELLTON desires, with BUELLTON acknowledging that the costs of such services may impact the total, negotiated agreement for the relevant fiscal year. GOLETA shall review said annual request within thirty (30) days of GOLETA’s receipt thereof and acknowledge acceptance or rejection by letter to BUELLTON’S Designated Representative. Upon notice from GOLETA of acceptance or partial acceptance of said request, and the cost of providing the type or level of 








 


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staffing therein agreed upon, the PARTIES shall prepare and execute a written amendment to this AGREEMENT as to the terms and conditions set forth in said annual request and acceptance; all other terms set forth in this AGREEMENT shall continue in full force and effect. In the event the CITY rejects all or any portion of said annual request, the then-existing type and level of staffing shall remain in full force and effect, as modified by the acceptable portions of said annual request, until such time that the PARTIES reach agreement as to the rejected portions of said annual request. An increase in level of service recommended by GOLETA, or decrease requested by BUELLTON, is subject to the procedures set forth in Paragraph 2 of Exhibit A and not this Paragraph.

B. Payment Process.

The total estimated cost for the applicable fiscal year will be invoiced annually to BUELLTON for full payment on or before the 25th of July for the annual payment. The purpose of this annual payment in the first month of the fiscal year, is to ensure total funding available for operations, and in addition, to benefit both parties administratively. BUELLTON’S payment shall be made by check or electronic transfer. A check shall be made payable to order of “City of Goleta” and mailed to the GOLETA address 130 Cremona Drive, Suite B, Goleta, CA 93117. If such payment is not delivered to the GOLETA office within thirty days of the respective due date, GOLETA is entitled to recover interest thereon. Said interest shall be assessed using the GOLETA’S pooled interest rate in effect at the time; it shall commence thirty (30) days after the date of the invoice and continue until such time as the payment is delivered to the GOLETA office described on said invoice.

3. ADDITIONAL LIBRARY MANAGEMENT SERVICES
A. Annual Agreement
BUELLTON costs for annual Library Management Services are defined in Exhibit A, Section 2.

B. Estimates
BUELLTON may request an estimated cost from GOLETA as described in paragraph 2(A) for budget preparation and planning purposes for the fiscal year or in advance of a planned event. BUELLTON understands and accepts that such an estimate in no way represents any minimum or maximum charge to BUELLTON.

C. Cost Tracking & Invoicing
The actual costs related to providing additional or special Library Management Services will be tracked through GOLETA’S Financial System (currently Incode 10), and reviewed prior to preparing a summary invoice. 








 


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GOLETA will send an invoice within 90 days of conclusion of the work performed. A detailed listing of these charges will be kept on file at the GOLETA office and made available to BUELLTON upon written request.

These records will be maintained for a period of one year after the day of the original invoice.

D. Payment Process
BUELLTON payment for additional or supplemental Library Management Services is due to GOLETA within thirty (30) days of the date of the invoice.

Payment will be made payable to: “City of Goleta” and mailed to: City of Goleta, Attention: Finance, 130 Cremona Drive, Suite B, Goleta, CA 93117. If such payment is not delivered to the GOLETA office within thirty days after the date of the invoice, GOLETA is entitled to recover interest Theron. Said interest shall be assessed using GOLETA’s pooled interest rate in effect at the time; it shall commence thirty (30 days) after the date of the invoice and continue until such time as the payment is delivered to the GOLETA office described on said invoice.









 


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Exhibit C
Cost Model
The cost model determines the overall cost of providing Library Management Services to BUELLTON, including the estimated management fee of support staff. The cost model is inclusive of budget line items to operate the branch library, and includes accounts related to staff salary and benefits, services and supplies, and capital outlay. In addition to the cost estimates, GOLETA’S cost model includes a management fee that is representative of the administrative overhead from support staff of providing library management services. The annual proposed operating budget represents the total cost for the library management operations for the following fiscal year.

1. Proposed Operating Budget
On or before March 1 of each year of this AGREEMENT, GOLETA will provide BUELLTON with a copy of its proposed operating budget for BUELLTON library for the following fiscal year. For planning purposes, BUELLTON and GOLETA have agreed to a 3% escalation cost annually. Any changes to the LIBRARY budget during the current fiscal year of this AGREEMENT, including any unanticipated reductions or increases, which would affect services or hours open to the public, will be communicated to BUELLTON as soon as possible. BUELLTON shall have the exclusive authority to accept or reject any changes or reductions in service levels or service hours requested by GOLETA. Where proposed reductions in service are the result of mid-year budgeting changes by GOLETA or an unexpected reduction in funding from the County of Santa Barbara, BUELLTON shall have the option of providing additional financial support to maintain service levels previously agreed to between THE PARTIES as set forth herein.

2. Salary and Benefits
This is the actual hourly cost of salary and benefits paid to the Library employee’s classification for library management services based on staffing levels approved. Subject to future increases due to benefit and salary changes.

3. Services and Supplies
This category is the estimated direct cost of services and supplies to support the BUELLTON library. The line item accounts are consistent with GOLETA’S chart of accounts and were originally estimated based on information received at the time. This section of costs accounts for expenditures that can be directly charged against the library and clearly identified. Major costs include Black Gold Fees, IT services, courier delivery services, and GOLETA’s management fee. Subject to future changes, due to changes in cost of contracts fees, or unanticipated direct costs.









 


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4. Capital Equipment/Outlay.

This category is the estimated direct cost of book acquisitions (including processing fees) or other future capital outlay.

5. Management Fee.

The management fee is the estimated cost of support and administration provided by GOLETA support department staff. It includes support from General Government, Finance, Human Resources and Goleta Library. The management fee is calculated using a time and materials survey cost model that incorporates the hourly labor and benefit rate of GOLETA staff that would be directly supporting the BUELLTON library. The model identifies direct tasks performed by staff and other direct costs provided to the library branches with reasonable assumptions. The cost model will increase 3% annually and will never exceed the maximum allowance of the total budget per the County Agreement for Library Services.

6. Annual Reporting.

Upon completion of the fiscal year, any remaining funds from the City of BUELLTON will be deposited into a Fund Balance. The purpose of the Fund Balance will build a six month operation reserve to be utilized to cover any expenses related to the BUELLTON Library in the following scenarios:

A. The program experiences unbudgeted expenses that are agreed upon in writing by both BUELLTON and GOLETA, and/or
B. There is an unforeseen change to the Per Capita funding from the County of Santa Barabara, and/or
C. The City of BUELLTON decide to take on Library Services and terminate the contract, there would be sufficient funding to close down the operations for transition, and/or
D. The City of BUELLTON elect to request a reimbursement of the funds for other Library related business.

Annually, representatives from the City of GOLETA’s will provide BUELLTON with a report on expenses and fund balance. This report will be in writing, but BUELLTON may request a formal presentation to their City Council. This presentation can occur no sooner than October of the year following the fiscal year operations.









 


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Exhibit D
Proposed Operating Budget for Fiscal Year 2025-26 and 2026-27 (July 1, 2025 - June 30, 2026)
(July 1, 2026 - June 30, 2027)

REVENUE
Row Labels
2025-2026 Total
Budget
2026-2027 Total
Budget
City Contribution $ 288,961.64 $ 295,650.59
County Per Capita $ 170,168.36 $ 175,273.41
Revenue - Donations, ect. $ 1,750.00 $ 1,750.00
Grand Total $ 460,880.00 $ 472,674.00

EXPENDITURES
Category
2025-2026 Total
Budget
2026-2027 Total
Budget
Admin Charges $ 47,880.00 $ 50,274.00
Books & Subscriptions $ 35,000.00 $ 35,000.00
Capital (Computers, ect) $ 5,000.00 $ 5,000.00
Operating $ 104,500.00 $ 105,000.00
Salaries $ 268,500.00 $ 277,400.00
Grand Total $ 460,880.00 $ 472,674.00

Revenue $ 460,880.00 $ 472,674.00
Expense $ 460,880.00 $ 472,674.00









 


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Exhibit E
Property Legal Description
The land referred to herein is situated in the State of California, County of Santa Barbara and described as follows:

LOT 35 OF TRACT NO. 31,001-1, IN THE CITY OF BUELLTON, COUNTY OF

SANTA BARBARA, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 181, PAGES 44 THROUGH 49 OF MAPS, IN THE OFFICE OF THE

COUNTY RECORDER OF SAID COUNTY, AMENDED PURSUANT TO THAT CERTAIN CERTIFICATE OF CORRECTION RECORDED JUNE 7, 2004 AS INSTRUMENT NO. 2004-60549 OF OFFICIAL RECORDS.

APN: 099-660-035
(End of Legal Description)









 


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Exhibit E-1
Site Plan









 


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Exhibit E-2
Floor Plan









 


28 Page 95 of 114

CITY OF BUELLTON
City Council Agenda Staff Report

City Manager Review: SW
Council Agenda Item No.: 10

To: The Honorable Mayor and City Council

From: Scott Wolfe, City Manager

Meeting Date: June 26, 2025

Subject: Notice of Rate Adjustment for City Attorney Services ______________________________________________________________________________

BACKGROUND

The City Council contracts with the firm Burke, Williams, and Sorensen, LLP (BWS) for City Attorney services. These services are conducted by BWS staff, to include our City Attorney Gregory Murphy, our Assistant City Attorney Stephanie Gutierrez, and other partners and associates of the firm. General City Attorney services are provided under a retainer, while legal services which fall outside those covered by the retainer are billed separately.

The Biennial Budget for Fiscal Years 2025-26 and 2026-27 was approved by the City Council at its meeting of June 12, 2025. The City Attorney’s budget was included within the overall budget and reflects increases in line with general inflationary assumptions of 3%.

BWS informed the City Manager of a rate increase to be effective this coming fiscal year in the amount of 3.0% (see Attachment 1), and this increase was included and is reflected in the adopted budget. As the amount of the increase is the same as the increase in the budget, there is no appreciable effect on the budgeted numbers for the City Attorney’s Department. However, a public disclosure of an increase in rates is legally required but was inadvertently omitted from the budget document by staff during preparation. This report serves as the public disclosure of this rate increase.

The function of this agenda item is simply to disclose this rate increase for the benefit of the public. Therefore, no action is required of the City Council beyond receipt and filing of the item.

FISCAL IMPACT

This item is a public disclosure of a rate increase which is reflected in the most recently adopted budget. Therefore, there is no fiscal impact associated with this item.

City Attorney Service Rate Adjustment Page 2 June 26, 2025

RECOMMENDATION
That the City Council receive and file this report.

ATTACHMENTS
Attachment 1 – Letter from City Attorney Murphy Dated April 8, 2025, Re: Contract Amendment and Rate Adjustment for Fiscal Year 2025/26

4898-7992-6576 v1
444 South Flower Street - 40th Floor
Los Angeles, California 90071-2942
voice 213.236.0600 - fax 213.236.2700
www.bwslaw.com
Direct No.: 213.236.2835
Our File No.: 02635-0001
[email protected]
Los Angeles – Inland Empire – Marin County – Oakland – Orange County – Palm Desert – San Diego – San Francisco – Silicon Valley – Ventura County April 8, 2025
VIA EMAIL TO [email protected]
Scott Wolfe, City Manager
City of Buellton
107 West Highway 246
Buellton, CA 93427
Re: Contract Amendment and Rate Adjustment for Fiscal Year 2025/26 Dear Mr. Wolfe:

As a starting point I want to thank you on behalf of Burke, Williams & Sorensen for the opportunity to serve as City Attorney for the City of Buellton since November 2018. It has been an honor and a pleasure. Section 5 of the contract authorizes periodic rate adjustments to reflect the increasing costs of doing business, not unlike the periodic increases in compensation for City staff. Specifically, the rate adjustment called for by Section 5 would be equal to the Consumer Price Index (CPI) for the last four quarters.

The CPI index for the last four quarters, published in January of this year, is slightly more than 3.0%. I am asking for a rate increase at 3.0%, as laid out more fully on the attached chart. This will help to offset Burke’s rising costs while not unduly affecting the City’s financial outlook. I further propose that the increase be effective July 1, 2025 rather than have immediate effect, so that the increase might be incorporated in the discussion of the City Attorney budget for the next fiscal year.

If you have any questions, please do not hesitate to contact me.

Sincerely,
Gregory M. Murphy

Scott Wolfe, City Manager
April 8, 2025

4898-7992-6576 v1
Rate Analysis
Current Rate Rate After Adjustment
Retainer $11,600/month $11,948/month
Hours Outside Retainer
Partners $293/hour $301/hour
Associates $264/hour $271/hour
Paralegals $151/hour $155/hour
Reimbursable
Partners
Associates
$463/hour
$386/hour
$476/hour
$397/hour

CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 11
To: The Honorable Mayor and City Council
From: Rose Hess, Public Works Director/City Engineer
Meeting Date: June 26, 2025
Subject: Discussion of Community Meeting Room Rental Application – 202 Dairyland
______________________________________________________________________________

BACKGROUND
With the completion of the new City facilities at 202 Dairyland, two meeting rooms were constructed with the anticipation of use for public and community meetings. Staff has prepared a draft rental application package for discussion. The rental application provides rules, regulations and requirements, along with requested information for the rental use details. The application package is based on the templates from CJPIA, the City’s insurance and risk management agency, as well as applications from other similar publicly owned rental facilities in the area.

The areas available for potential rental are the two meeting rooms and the south lawn.

Staff would like input on:
*General application rules and regulations (the draft rules and regulations are consistent with our municipal code);
*Hours of availability (the draft hours have taken into consideration the comments and concerns from the adjacent neighborhood);
*Rental fees

FISCAL IMPACT
The discussion of the Community Room Rental Application has no fiscal impact in and of itself. However, future action will impact operational costs for the facility.

RECOMMENDATION
That the City Council review and discuss the draft community room rental application package and provide staff direction.

ATTACHMENTS
Attachment 1 – Draft Community Room Rental Application

Buellton Community Meeting Room
202 Dairyland Rd. ♦ Buellton, CA 93427
Reservation Application City of Buellton: P.O. Box 1819 * 107 W. Highway 246 ♦ Buellton, CA 93427 Ph: (805) 556-7884 Fax: (805) 686-0086
The Buellton Community Meeting Rooms are operated by the City of Buellton and is located at the Buellton Library, 202 Dairyland Rd. This facility is available for rent for various events, including but not limited to ceremonies, meetings, fundraisers, and more.

To request the rental of the Buellton Community Meeting Room, please carefully review this document in its entirety, complete the application, and submit it to the City of Buellton for approval. Applications may be submitted in person at City Hall (107 W.

Highway 246, Buellton, CA) or by mail to P.O. Box 1819, Buellton, CA 93427.

The person signing this agreement, along with the organization on whose behalf the facility is being rented (collectively, the “Renter”), is jointly and individually responsible for full compliance with the terms of this agreement. All renters are required to read and sign the agreement as part of the rental process. Please ensure all required sections are completed and the signature page is signed prior to submission.

APPLICATION PROCESS
1) Application Submission: Complete and submit the application form at least 1 month prior to the requested reservation date. The completed application must be submitted to the City of Buellton at City Hall, 107 W. Highway 246, Buellton, or mailed to P.O. Box 1819, Buellton, CA 93427.
2) Availability Determination: City staff will assess the availability of the requested facility and rental date.
3) Review of Facility Rules and Fees: The facility rules will be reviewed with the applicant, subject to approval. The applicable rental fees will be determined and communicated.
4) Payment and Special Terms: All rental fees are due upon reservation confirmation. Any special terms and conditions, which may be based on the estimated attendance or nature of the event, will be outlined at this time.

Documentation verifying compliance with these terms and conditions must be submitted no later than 30 days prior to the scheduled event. 5) Rental Use Times: The facilities and site will be available as follows. Meeting Room 1 and Meeting Room 2 is available for rent Monday – Friday (8:00 am to 7:00 pm) and Saturday – Sunday (9:00 am to 9:00 pm). South Patio and Lawn Monday – Friday (9:00 am to 7:00 pm) and Saturday (9:00 am to 7:00 pm) and Sunday (9:00 am to 7:00 pm).

FACILITY GUIDELINES (Rules and Regulations)
Please sign and return document after reading.

The Buellton Community Meeting Room is operated by the City of Buellton and is located at the Buellton Library, 202 Dairyland Rd. This facility is available for rent for various events, including but not limited to ceremonies, meetings, fundraisers, and more.

City Hall office hours are 8:00 AM - 5:00 PM, Monday through Friday. You may also download a Rental Application from the City website at www.cityofbuellton.com or call (805) 688-5177 for more information.

1. A rental application will be considered complete and valid only after the Responsible Party has reviewed and signed all facility rules and city policies, and all required fees have been paid. A facility is not deemed rented until the following conditions are met: (1) the Renter submits to the City of Buellton a signed agreement, deposit and/or rental fee, certificate of insurance with endorsements, written proof of any required permits or licenses, and any other documentation deemed necessary by the City; and (2) the City of Buellton, at its sole discretion, provides written approval of the rental.

2. Insurance: All tenant users of the Buellton Community Meeting Room must provide the City of Buellton with proof of liability insurance in the amount of at least $3,000,000 (three million dollars). The insurance must name the City of Buellton, including its elected and appointed officials, officers, employees, and agents, as additional insured parties. Coverage must be at least as broad as ISO form CG 00 01, with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, and must include unmodified contractual liability.

Policies with restricted “insured contract” language will not be accepted.

Documentation must include, at a minimum, a valid certificate of insurance and additional insured endorsement. Organizations requesting recurring use of the facility may provide coverage on either an annual basis or per event. If the insurance policy is modified or canceled, the City must be notified promptly and a new certificate submitted.

3. Facility Clean-Up & Trash Disposal:
o Users are responsible for cleaning up all litter, decorations, and equipment from both the interior and exterior of the facility.
o Trash must be removed from site by the user, as no City-provided dumpsters are available.
o Cleaning supplies must be provided by the user.

4. Furniture & Decorations:
o Use tables and chairs within the rented room; furniture shall not be moved between rooms.
o Clean and return furniture to its proper location after use. o Only blue painter's tape may be used for decorations; nails, screws, and staples are prohibited.
o Remove all decorations, food, and drink items after the event.

5. Audio/Video Equipment:
o Ensure that all equipment, including the TV and HDMI cables, are returned to their appropriate places and in good condition.

6. Exits & Safety:
o Exits and exit signs must remain unobstructed at all times.

7. Music:
o Amplified music is not allowed; Bluetooth speakers are permitted. o Music must end by:
. 7:00 PM (Fri–Sat)
. 9:00 PM (Sun–Thu)
. Special Event Permits are required for live music or DJs.

8. Smoking & Alcohol:
o Smoking is prohibited inside the facility and within 25’ of any buildings. o Alcohol may be served only with prior written approval from the City.

9. Food & Food Trucks:
o Food is permitted. However, a Special Event Permit is required if a food truck is involved.

10. Animals:
o Only Seeing Eye dogs are allowed inside. Pets are allowed outside on a 6- foot leash with cleanup required.

11. Advertising, Sales, & Permits:
o No advertising shall be exhibited, and no solicitations or sales shall be made on the grounds without the written approval of the City of Buellton. o Permits are required for meetings, services, concerts, classes, parades, or exhibitions.

12. Prohibited Items & Activities:
o No off-road vehicles, skateboards, scooters, rollerblades, or similar devices.
o Live music, bands, or DJs require a Special Event Permit. o No firearms, fireworks, explosives, or glass containers.

13. Facility Grounds:
o Do not disturb or damage plantings, structures, or water features. o All parking must be off-site at the lower hill parking lot or other approved designated locations.

14. South Patio and Lawn Rental:
o The South Patio and Lawn rental does not include restroom facilities.

Restrooms at River View Park may be used, or the user must rent their own portable restrooms through an approved vendor.

15. Rental Items & Inspections:
o The Responsible Party is responsible for all privately rented items (e.g., tables, chairs) and must ensure they are removed at the end of the event. o A pre-rental walk-through and post-event inspection will be conducted to confirm compliance and ensure the facility is returned in clean condition. o Early drop-offs are not allowed. This time must be included in your rental duration request.

16. Parking:
o All parking is to be off-site, utilizing the lower hill parking lot or other approved designated location. A draft parking plan should be provided to include in the application.
o Parking may be acceptable on the south side of Meadow View Drive, subject to approval.

17. Requests for Exceptions:
o Any request for exceptions to rules or charges for use of the facility must be presented in writing no later than thirty (30) days prior to the date of the function. Appeals must be addressed to the City Manager.

18. Cancellations:
o The city reserves the right to cancel reservations under emergency circumstances.

19. Responsible Party's Obligations:
o The Responsible Party shall be responsible for the general conduct of the attendees and the enforcement of rules governing the use of the facility.

20. Law Enforcement Authority:
o The Buellton Sheriff’s Department has the authority to disperse any group for lawful reasons.

21. Occupancy Capacity:
o The occupancy capacity calculated for each meeting room is required to be maintained. Please note that the actual capacity may less, depending on the even set-up, ie – tables and chairs in each room.

22. Reservation Frequency:

Each individual or group is limited to one reservation per quarter (every three months). This guideline is in place to ensure fair and equitable access to the facility for all users.

The Responsible Party shall indemnify, defend, and hold harmless the City of Buellton, its officers, employees, and agents from any and all losses, costs, expenses, claims, liabilities, actions, or damages, including liabilities for injuries to any person or persons or damage to property arising at any time during and/or in any way connected to the Responsible Party’s use of the Buellton Library, unless solely caused by the gross or willful misconduct of the City or District, its officers, employees, or agents. The Responsible Party shall be responsible for reimbursing the City or District for any loss or damage to City or District-owned property related to the facility.

I have read, understood, and agree to abide by the above rules. My signature certifies that all information on this application is true, including the purpose of renting the facility. I understand that any misstatements or omissions of material facts may result in forfeiture of any fees paid and/or grounds for denying future facility rentals. I understand the City may assign and bill for all administrative costs necessary to enforce these rules and regulations.

Signature of Responsible Party: ___________________________ Printed Name: ___________________________
Organization (if applicable): ___________________________ Date: ___________________________

BUELLTON LIBRARY MEETING ROOM FEE CHART
FEES
Rental fees are charged for the use of the facilities. All rental fees must be paid upon reservation. The rental fee is determined by:
a. Which room(s) is used.
b. How many hours the event will last.
c. Rate structure is provided in the table above. Proof is required for local non-profit [501C(3)]/Government Agency or Buellton Resident/Business. Non-Profits must provide proof of tax-exempt certification from the IRS and be a local non-profit whose revenue is distributed in the Santa Ynez Valley High School District boundaries. Buellton Resident/Business must provide proof of residency within the City of Buellton incorporated limits.

CANCELLATION POLICY
Cancellation Notice (by renter) Amount of fee refunded
0 to 29 days $ 0.00
30-60 days Full refund
Facility HOURLY RATE STRUCTURE
Facility Use
(Check all that apply)
Capacity Local Non-Profit/
Government
Buellton
Resident
or
Buellton
Business
Out of Area/
Commercial
Cleaning/Damage
Deposit
Community Meeting #1 54 No Cost $500 $1000 $1000
Community Meeting #2 55 No Cost $500 $1000 $1000
South Patio/ Lawn 280 No Cost $500 $1000 $1000

FAQ’s (FREQUENTLY ASKED QUESTIONS)

1. How can I apply to rent the facility?
You may fill out a Rental Application form at City Hall, or you can download the form from the City website at www.cityofbuellton.com. For more information, call (805) 688-5177.

2. How can I access the meeting room?
A pre-rental walk-through will be conducted, and City Staff will provide the access code for the meeting room.

3. What is allowed for decorations?
Only blue painter's tape may be used for decorations. Nails, screws, and staples are prohibited.

Please remove all decorations, food, and drink items after the event.

4. Is there audio/video equipment available for use?
Yes, audio/video equipment (TV and HDMI cables) may be available. Request must be identified in the application. Please ensure that all equipment is returned to its appropriate places and in good condition after use.

5. Are there restrictions on music?
Amplified music is not allowed, but Bluetooth speakers are permitted. Music must end by: 7:00 PM (Fri–Sat) 9:00 PM (Sun–Thu) Special Event Permits are required for live music or DJs.

7. Are animals allowed in the facility?
Only Service Animals are allowed inside. Pets are permitted outside on a 6-foot leash with proper cleanup and disposal required.

8. Can I advertise or sell items on the facility grounds? No, advertising, solicitations, or sales are not allowed without written approval from the City of Buellton. Permits are required for meetings, services, concerts, classes, parades, or exhibitions.

9. Are restroom facilities available at the South Patio and Lawn rental? No, the South Patio and Lawn rental does not include restroom facilities. Restrooms at River View Park may be used, or the user must rent their own portable restrooms. Placement of portable restrooms must be approved by City prior to installation.

10. Where can guests park during events?
ADA parking (with appropriate placard) is permitted on-site, as available. All other parking is to be off-site, utilizing the lower hill parking lot or other approved designated location. A draft parking plan should be provided to include in the application. Parking may be acceptable on the south side of Meadow View Drive, subject to approval.

11. How often can I reserve the facility?
Each individual or group is limited to one reservation per quarter (every three months). This policy helps ensure fair access for all users.

Meeting
Room #1
Meeting
Room #2
South
Patio/Lawn

CLEANING POLICY
Facility users are responsible for returning the Buellton Meeting Room to the condition in which it was rented. While users may hire a private cleaning service, the ultimate responsibility for the facility’s cleanliness remains with the renter.

The City will conduct a pre-rental walk-through with the user, as well as a postevent inspection to ensure compliance with the cleaning requirements. A deposit will be released only after the post-event inspection confirms that the facility has been properly cleaned.

The following list outlines the facility cleaning responsibilities:
 Cleaning Supplies:

Users are responsible for providing their own cleaning supplies and materials.  Tables and Chairs:

All tables and chairs must be cleaned and returned to their proper locations.

Moving tables and chairs between rooms is not permitted.  Equipment:

Ensure that all equipment, including the TV and HDMI cables, are returned to their appropriate place and in good condition.
 Removal of Event Materials:

All decorations, equipment, and food or drink items related to the event must be removed from the facility.
 Facility Grounds Cleanliness:

Users must clean and dispose of all litter from the building’s interior, exterior walkways, surrounding grounds, and parking areas.
 Wall Maintenance:

Any marks, handprints, or stains on the walls must be cleaned.  Trash Disposal:

No city-provided dumpster is available. Users are responsible for the removal and proper disposal of all trash and clean-up materials.

Buellton Community Meeting Room
202 Dairyland Rd. ♦ Buellton, CA 93427
Reservation Application
P.O. Box 1819 Ph: (805) 556-7884
107 W. Highway 246 Fax: (805) 686-0086
Buellton, CA 93427
Date of Application: _______________________________________________ Name of Responsible Party: ________________________________________________________________ Organization (if applicable): _______________________________________________________________ Address: ______________________________ City: _____________________State: ______ZIP: ________ Phone: _______________________________Email: ____________________________________________ Driver’s License # : ____________________________
Name of Organization: ___________________________________________________________________ Local Non-Profit? ☐ Yes ☐ No State I.D. #: ____________________________________ Date of Reservation: _____/______/______ Purpose of Rental: ___________________________________ Expected Attendance: _________________ Event Hours: From ___________ to ___________ Is Event Open to the Public? ☐ Yes ☐ No
Will Minors Be Present? ☐ Yes ☐ No
Will Food Be Served? ☐ Yes ☐ No
Will Food Be Sold? ☐ Yes ☐ No
Catered or Food Truck? ☐ Yes ☐ No – If yes, which company? ____________________________ Will Alcohol Be Served? ☐ Yes ☐ No
Will Alcohol Be Sold? ☐ Yes ☐ No
Admission Fee Charged? ☐ Yes ☐ No
Will There Be Music? ☐ Yes ☐ No
Type of Music: ____________________________________

 Audio/Video (TV & HDMI available upon request)
 Tables/ Chairs (Available upon request)

Reservation Fee: _____________________ Cleaning/Damage Deposit: ________________________ **Reservations are subject to approval. Reservation fees are subject to change. All fees/deposits must be paid at time of reservation. Potential reasons for forfeit of deposit include but are not limited to: property damage, excessive trash and exceeding capacity. Should damages exceed cost of deposit, applicant shall reimburse the City for full cost to repair damages.

Facility HOURLY RATE STRUCTURE
Facility Use
(Check all that apply)
Capacity Local Non-Profit/
Government
Local
Family
Out of Area/
Commercial
Cleaning/Damage
Deposit
 Community Meeting #1 54 No Cost $500 $500 $500
 Community Meeting #2 55 No Cost $500 $500 $500
 South Patio/ Lawn 280 No Cost $500 $500 $500

CITY OF BUELLTON
City Council Agenda Staff Report

City Manager Review: SW
Council Agenda Item No.: 12

To: The Honorable Mayor and City Council

From: Scott Wolfe, City Manager

Meeting Date: June 26, 2025

Subject: Alternate Use of Library Building Meeting Room #1 by Friends of the Buellton Library
______________________________________________________________________________

BACKGROUND

At its regular meeting of June 12, 2025, the City Council gave direction to City staff to return with an agenda item to discuss a proposal by the Friends of the Buellton Library (FOBL) to allow the continued use of the entirety of Meeting Room #1, located in the former “garage” area of the Library building.

FOBL has been using Meeting Room #1 to establish their operations and fund raising to provide support to the Library and its programming. The original intent was to allow FOBL to occupy a portion of the former “garage” space, with the remainder to be used for a smaller community room. However, as the City has investigated options for partitioning the community room space, FOBL has had use of the entire space. The partitioning of the space has proven problematic as ventilation, lighting, sound transmission, and access have all presented challenges. Staff is currently working on solutions to these issues and intends to bring forward a proposal for design change for partition of the space unless the City Council accepts FOBL’s current proposal.

FOBL has used the northern portion of the space for the sale of used books and general FOBL activities, while the rest of the room has been opened to the public for use by small children who play in the space with toys that were previously held in the Children’s portion of the old library location. This has proven to be an effective aid in raising funds for FOBL, as parents of these small children will frequently visit the room for extended periods donating funds and purchasing books.

FOBL has been contacted by the School District with a request to open the room for use by some groups of students for different activities after school hours and on weekends.

FOBL President Holly Sierra has indicated a willingness to open the space to such student groups, and to provide varied programming in the space as the volunteer corps of FOBL develops to the point that additional hours of operation of the space can be accommodated.

Alternate Use of Library Meeting Room Page 2 June 26, 2025 While the proposal by FOBL may limit the use of this meeting room space for ad hoc meetings by various groups, it may provide a more consistent use of the space and serve a wider range of clientele in the form of various groups of youth, as well as book clubs, crafting groups, and other community-based groups. Beneficially, increased use of this space under the control of FOBL could have positive impacts upon FOBL’s ability to raise funds to provide improvements to the Buellton Library’s facilities and programming.

This item is presented to the City Council for discussion without a recommendation for a decision. Staff requests that the City Council discuss the matter and give direction as appropriate.

FISCAL IMPACT

There is no fiscal impact associated with this item.

RECOMMENDATION
That the City Council discuss the matter and provide direction to staff.

ATTACHMENTS
Attachment 1 - Library Building Floor Plan

Meeting
Room #1
Meeting
Room #2
South
Patio/Lawn