CITY OF BUELLTON
CITY COUNCIL AGENDA
Regular Meeting of September 25, 2025 at 6:00 p.m.
City Council Chambers, 140 West Highway 246
Buellton, California
Council meetings will be conducted in person and the public is welcome to attend.
Written comments will not be read aloud but can be sent to the City Council via email at [email protected] (please reference agenda item number/subject matter, and include your name and address). The public can observe Council meetings via City TV Live Stream at:
http://www.cityofbuellton.com/government/cityTV.php
CALL TO ORDER
Mayor David Silva
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Members Hudson Hornick and John Sanchez, Vice Mayor Elysia Lewis and Mayor David Silva
REORDERING OF AGENDA
PUBLIC COMMENTS
Speaker Slip to be completed and turned in to the City Clerk prior to commencement of meeting. Any person may address the Council on any subject pertaining to City business, including all items on the agenda not listed as a Public Hearing, including the Consent Agenda and Closed Session. Limited to three (3) minutes per speaker. By law, no action may be taken at this meeting on matters raised during Public Comments not included on this agenda. Public Speakers using a translator are allotted a total of six (6) minutes to speak, unless simultaneous translation equipment is used.
CONSENT CALENDAR (ACTION)
The following items are considered routine and non-controversial and are scheduled for consideration as a group. Any Council Member, the City Attorney, or the City Manager may request that an item be withdrawn from the Consent Agenda to allow for full discussion. Members of the Public may speak on Consent Agenda items during the Public Comment period.
1. Minutes of September 11, 2025 Regular City Council Meeting
2. List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year 2024/2025 and Fiscal Year 2025/2026
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City Council Meeting Agenda Page 2 September 25, 2025
3. Monthly Treasurer’s Report – August 31, 2025
(Staff Contact: Finance Director Shannel Zamora)
4. Resolution No. 25-26 – “A Resolution of the City Council of the City of Buellton, California, Declaring and Certifying the Results of the City of Buellton Special Municipal Election Held on August 26, 2025”
(Staff Contact: City Clerk Linda Reid)
5. Consideration of MOU with SBCAG for the Santa Ynez Valley River Trail (Santa Ynez Valley Regional Community Connector)
(Staff Contact: Public Works Director Rose Hess)
6. Approval of Office of Traffic Safety (OTS) Grant Agreement and Consulting Services Agreement with Move Santa Barbara
(Staff Contact: Public Works Director Rose Hess)
7. Discussion of Contract Agreement for Investment Advisory Services with Optimized Investment Partners, LLC
(Staff Contact: Finance Director Shannel Zamora)
PRESENTATIONS
8. Proclamation in Honor of National Voter Registration Day – September 16, 2025
PUBLIC HEARINGS
COUNCIL MEMBER COMMENTS/ITEMS
This Agenda listing allows Council Members to provide comments regarding recent events, contributions made or received, and future requests from City Council Members to staff.
9. Oath of Office and Seating of District 4 Council Member Carla Mead
WRITTEN COMMUNICATIONS
Written communications are included in the agenda packets. Any Council Member, the City Manager or City Attorney may request that a written communication be read into the record.
COMMITTEE REPORTS
This Agenda listing is the opportunity for Council Members to give verbal Committee Reports on any meetings recently held for which the Council Members are the City representatives thereto.
BUSINESS ITEMS (POSSIBLE ACTION)
10. Consideration of Appointment to the Planning Commission (Staff Contact: Planning Director Andrea Keefer)
11. Consideration of Approval of Fall Fest Special Event and Funding Request for the Fall Festival Event
(Staff Contact: Planning Director Andrea Keefer)
2 of 116
City Council Meeting Agenda Page 3 September 25, 2025
12. Resolution No. 25-27 – “A Resolution of the City Council of the City of Buellton, California, Amending the Monthly Wastewater Service Fees and Low-Income Program in the City of Buellton”
(Staff Contact: Public Works Director Rose Hess)
CITY MANAGER’S REPORT
ADJOURNMENT
The next meeting of the City Council will be held on Thursday, October 23, 2025 at 6:00 p.m. The City Council meeting of October 9 will be cancelled. 3 of 116
City Manager Review: SW
Council Agenda Item No.: 1
CITY OF BUELLTON
CITY COUNCIL MEETING MINUTES
Regular Meeting of September 11, 2025
City Council Chambers, 140 West Highway 246
Buellton, California
CALL TO ORDER
Mayor Silva called the meeting to order at 6:00 p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present: Council Member John Sanchez, Vice Mayor Elysia Lewis, and Mayor David Silva
Absent: Council Member Hudson Hornick
Staff: City Manager Scott Wolfe, Assistant City Attorney Stephanie Gutierrez, Finance Director Shannel Zamora (Via Zoom), and City Clerk Linda Reid
REORDERING OF AGENDA
None
PUBLIC COMMENTS
Scott Harvey, Buellton, submitted written communication via email regarding Hundred Hills School, which was provided to the City Council and added to the record. Mr. Harvey attended the Council meeting and read his comments into the record.
CONSENT CALENDAR
1. Minutes of August 14, 2025, Regular City Council Meeting
2. List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year 2024/25 and FY 2025/26
3. Monthly Treasurer’s Report – July 31, 2025
4 of 116
City Council Meeting Minutes Page 2 September 11, 2025
4. Consideration of Proclamation in Honor of National Voter Registration Day – September 16, 2025
MOTION:
Motion by Vice Mayor Lewis, seconded by Council Member Sanchez, approving Consent Calendar Items 1 through 4.
VOTE:
Motion passed by a roll call vote of 3-0.
Council Member Sanchez – Yes
Vice Mayor Lewis – Yes
Mayor Silva – Yes
PRESENTATIONS
5. Proclamation Recognizing National Hispanic Heritage Month Mayor Silva presented Dayana Zepeda with a proclamation recognizing National Hispanic Heritage Month. Ms. Zepeda thanked the Council for their recognition of National Hispanic Heritage Month.
PUBLIC HEARINGS
COUNCIL MEMBER COMMENTS/ITEMS
Council Member Sanchez thanked Pam Gnekow for hosting the Cars and Cowboys event at Rancho San Marcos Golf Course.
Council Member Sanchez thanked the Public Works staff for lowering the flags on September 10.
Mayor Silva requested a moment of silence in remembrance of September 11.
Mayor Silva requested, and the Council agreed by consensus to have staff prepare a request for proposals to update the City’s website.
Mayor Silva announced he attended Native Skate Day hosted by the Santa Ynez Band of Chumash Indians. Mayor Silva received Council consensus to recognize Native American Heritage month during the month of November.
Mayor Silva requested that staff provide guidance on what trees should be planted in Buellton for the 1000 Tree Initiative, so that the City and residents know what to plant.
Mayor Silva thanked the Public Works staff for adding the communication board to River View Park and said it is a great asset to the Park.
Mayor Silva thanked those who hosted the ribbon cutting event at Polo Village. 5 of 116
City Council Meeting Minutes Page 3 September 11, 2025
WRITTEN COMMUNICATIONS
None
COMMITTEE REPORTS
Mayor Silva announced that he attended the Santa Barbara County Association of Governments (SBCAG) and the Air Pollution Control District (APCD) board meetings and provided oral reports for the record.
BUSINESS ITEMS
6. Authorization to Reclassify the Administrative Assistant to Administrative Assistant/Deputy City Clerk and Staff Assistant/Planning Technician to Planning Assistant/Code Enforcement Officer
RECOMMENDATION:
That the City Council consider reclassifying the Administrative Assistant Class to Administrative Assistant/Deputy City Clerk and Staff Assistant/Planning Technician Class to Planning Assistant/Code Enforcement Officer and adopt the associated job descriptions and salary schedule.
STAFF REPORT:
H.R. Director Reid presented the staff report.
SPEAKERS/DISCUSSION:
The City Council briefly discussed the newly created hybrid positions and additional compensation for the positions. The Mayor and Council Members thanked staff for the advance succession planning.
DOCUMENTS:
Staff report with attachments as listed in the staff report.
MOTION:
Motion by Council Member Sanchez, seconded by Vice Mayor Lewis, approving the reclassification of the Administrative Assistant to Administrative Assistant/Deputy City Clerk and Staff Assistant/Planning Technician to Planning Assistant/Code Enforcement Officer and adopting the associated job descriptions and salary schedule.
VOTE:
Motion passed by a roll call vote of 3-0.
Council Member Sanchez – Yes
Vice Mayor Lewis – Yes
Mayor Silva – Yes
6 of 116
City Council Meeting Minutes Page 4 September 11, 2025
CITY MANAGER’S REPORT
City Manager Wolfe provided an informational report for the record.
CLOSED SESSION ITEMS
7. Closed Session Pursuant to Government Code Section 54956.8 Conference with Real Property Negotiator
Property: 140 West Highway 246, Buellton, CA (APN: 099-261-027) Agency Negotiator: Scott Wolfe, City Manager
Negotiating Party: Katie Burns, Jones Lang LaSalle Americas, Inc.
Under Negotiation: Price and Terms of Payment
The City Council met in Closed Session to discuss Item 7. No reportable action was taken.
ADJOURNMENT
Mayor Silva adjourned the regular meeting at 6:55 p.m. The next regular meeting of the City Council will be held on Thursday, September 25, 2025, at 6:00 p.m. ____________________________
David Silva
Mayor
ATTEST:
_____________________________
Linda Reid
City Clerk
7 of 116
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 2
To: The Honorable Mayor and City Council
From: Shannel Zamora, Finance Director
Meeting Date: September 25, 2025
Subject: List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year 2024/2025 and Fiscal Year 2025/2026
______________________________________________________________________________
BACKGROUND
Staff is required to submit a check register to the City Council for approval every Council meeting for the most recently completed check register (Attachment 1).
The check register for the period 08/30/2025 through 09/12/2025 has been prepared in accordance with Government Code section 37202 and Buellton Municipal Code section
3.08.070. The check register lists all vendor payments for the specified period above, along with claimant’s name, a brief description of the goods or service purchased, amount of demand, check number, check date and the account number(s) associated with each payment.
The total amount of checks and electronic fund transfers issued for the period of 08/30/2025 through 09/12/2025 was $816,318.77.
FISCAL IMPACT
Payments made to the various vendors were consistent with the approved City’s Budget for 08/30/2025 through 09/12/2025. Cash is available for the payment disbursements of the above liabilities.
RECOMMENDATION
That the City Council review and accept the check register for the period 08/30/2025 through 09/12/2025.
ATTACHMENTS
Attachment 1 – Claims
8 of 116
Check Disbursements - City Council - September 25, 2025 Amount
ENGEL & GRAY, INC. APA000018 08/31/2025 AUG 2025 - WWTP - WASTE HANDLING BIO SS 12.02 tons
005-701-60800 9,822.10
9/16/2025 1:52:45 PM Page 8 of 10
Department 558 - PUBLIC WORKS - GENERAL Total: 3,868.60 306,594.10
Fund 001 - General Fund Total: 306,594.10
Fund: 005 - Sewer Fund
Department: 701 - WASTEWATER
ECHO COMMUNICATIONS APA000016 09/01/2025 SEP 2025 - ANS/MSG SERVICE 005-701-60800 62.40 ECHO COMMUNICATIONS APA000016 09/01/2025 SEP 2025 - ANS/MSG SERVICE 001-558-60800 62.40 SP MAINTENANCE SERVICES, INC. APA000042 08/31/2025 AUG 2025 - STREET
SWEEPING SERVICES
001-558-60800 3,806.20
THE VALLEY GARDENER OPERATING INC APA000045 08/31/2025 AUG 2025 - COB - LANDSCAPE
MAINTENANCE
001-556-60800 4,640.00
Department 556 - PUBLIC WORKS - LANDSCAPE MAINTENANCE Total: 4,640.00 Department: 558 - PUBLIC WORKS - GENERAL
THE VALLEY GARDENER OPERATING INC APA000045 08/31/2025 AUG 2025 - COB - LANDSCAPE
MAINTENANCE
001-552-60800 19,870.00
Department 552 - PUBLIC WORKS - PARKS Total: 19,870.00
Department: 556 - PUBLIC WORKS - LANDSCAPE MAINTENANCE
SB CO SHERIFF'S DEPARTMENT 14 08/31/2025 AUG 2025 - LAW
ENFORCEMENT SERVICES
001-501-60800 256,701.00
Department 501 - PUBLIC SAFETY - POLICE/FIRE Total: 263,963.00 Department: 552 - PUBLIC WORKS - PARKS
Department 420 - FINANCE Total: 3,500.00
Department: 501 - PUBLIC SAFETY - POLICE/FIRE
SB CO SHERIFF'S DEPARTMENT 14 08/31/2025 JUL - AUG 2025 - MOTOR OT
SERVICES
001-501-60800 7,262.00
ROBERT HALF APA000033 08/29/2025 WEEK ENDING 08/29/25 - FIN -
TEMP ACCT TECH
001-420-60800 1,050.00
ROBERT HALF APA000033 09/05/2025 WEEK ENDING 09/05/25 - FIN -
TEMP ACCT TECH
001-420-60800 700.00
ROBERT HALF APA000033 07/18/2025 WEEK ENDING 07/18/25 - FIN -
TEMP ACCT TECH
001-420-60800 875.00
ROBERT HALF APA000033 08/22/2025 WEEK ENDING 08/22/25 - FIN -
TEMP ACCT TECH
001-420-60800 875.00
WILLDAN APA000048 07/31/2025 JUL 2025 - BUSD - PLAN
CHECK 25-CUP-01/25FDR001-410-60800 1,120.00
Department 410 - NON-DEPARTMENTAL Total: 1,446.20
Department: 420 - FINANCE
Department 404 - CITY ATTORNEY Total: 9,306.30
Department: 410 - NON-DEPARTMENTAL
PRIMO BRANDS APA000031 08/26/2025 07/27/25 - 08/26/25
DRINKING WATER
001-410-60800 326.20
BURKE, WILLIAMS & SORENSEN, LLP APA000012 07/31/2025 JULY 2025 - LEGAL SERVICES - FILE 0001
001-404-60840 3,156.30
BURKE, WILLIAMS & SORENSEN, LLP APA000012 07/31/2025 JULY 2025 - LEGAL SERVICES - FILE 0036
001-404-60840 5,651.90
Fund: 001 - General Fund
Department: 404 - CITY ATTORNEY
BURKE, WILLIAMS & SORENSEN, LLP APA000012 07/31/2025 JULY 2025 - LEGAL SERVICES - FILE 0062
001-404-60840 117.20
BURKE, WILLIAMS & SORENSEN, LLP APA000012 07/31/2025 JULY 2025 - LEGAL SERVICES - FILE 0019
001-404-60840 380.90
City of Buellton, CA Contract Services Detail
Payment Dates 8/30/2025 - 9/12/2025
Vendor Name Payment Number Post Date Description (Item) Account Number 9 of 116
Amount
9/16/2025 1:52:45 PM Page 9 of 10
Department 601 - WATER Total: 62.40
62.40 Fund 020 - Water Fund Total: 62.40
Grand Total: 355,576.73
Fund 005 - Sewer Fund Total: 48,920.23
Fund: 020 - Water Fund
Department: 601 - WATER
ECHO COMMUNICATIONS APA000016 09/01/2025 SEP 2025 - ANS/MSG SERVICE 020-601-60800 62.40 WALLACE GROUP APA000047 07/31/2025 JULY 2025 - PRO SRVCS - FY 25-26 & FY 26-27
005-701-60800 32,931.43
Department 701 - WASTEWATER Total: 48,920.23
48,920.23
O'CONNOR & SONS dba APA000029 07/14/2025 07/14/25 - WWTP - PEST
CONTROL SERVICES
005-701-60800 80.00
O'CONNOR & SONS dba APA000029 08/08/2025 08/08/25 - WWTP - PEST
CONTROL SERVICES
005-701-60800 80.00
O'CONNOR & SONS dba APA000029 05/08/2025 05/08/25 - WWTP - PEST
CONTROL SERVICES
005-701-60800 80.00
O'CONNOR & SONS dba APA000029 06/11/2025 06/11/25 - WWTP - PEST
CONTROL SERVICES
005-701-60800 80.00
Contract Services Detail Payment Dates: 8/30/2025 - 9/12/2025 Vendor Name Payment Number Post Date Description (Item) Account Number FLUID RESOURCE MANAGEMENT, INC. APA000020 07/31/2025 07/31/25 - WWTP -
MONTHLY O&M
005-701-60800 5,784.30
10 of 116
9/16/2025 1:52:45 PM Page 10 of 10
Grand Total: 355,576.73
Project Account Summary
Project Account Key Payment Amount
**None** 355,576.73
Grand Total: 355,576.73
001-558-60800 Contract Services 3,868.60
005-701-60800 Contract Services 48,920.23
020-601-60800 Contract Services 62.40
001-501-60800 Contract Services 263,963.00
001-552-60800 Contract Services 19,870.00
001-556-60800 Contract Services 4,640.00
001-404-60840 Contract Services-Legal Fees 9,306.30
001-410-60800 Contract Services 1,446.20
001-420-60800 Contract Services 3,500.00
005 - Sewer Fund 48,920.23
020 - Water Fund 62.40
Grand Total: 355,576.73
Account Summary
Account Number Account Name Payment Amount
Contract Services Detail Payment Dates: 8/30/2025 - 9/12/2025 Report Summary
Fund Summary
Fund Payment Amount
001 - General Fund 306,594.10
11 of 116
EXHIBIT A - A/P Packets processed
A/P Packet# APPKT03166 263,963.00
A/P Packet# APPKT03170 23,804.06
A/P Packet# APPKT03174 71,180.83
A/P Packet# APPKT03175 175,350.00
A/P Packet# APPKT03176 194,802.28
A/P Packet# APPKT03177 4,146.80
A/P Packet# APPKT03249 734.27
A/P Packet# APPKT03251 107.38
Total A/P Packets: $734,088.62 (10 pages)
Total Disbursement: $734,088.62
Payroll processed
Staff Payroll (Retiree) 9/2/2025 5,240.02
Staff Payroll 9/5/2025 76,990.13
Total Payroll: $82,230.15
TOTAL AMOUNT OF CLAIMS: $816,318.77
CONSOLIDATED CLAIMS DISBURSEMENT
BACK-UP/SUPPORT DATA IS AVAILABLE FOR COUNCIL REVIEW IN CITY HALL The following is a list of claims for the period of August 30, 2025 through September 12, 2025 for ratification by the City Council at the September 25, 2025 City Council Meeting. \\fileserver\Users\Finance_Shared\CLAIMS APPROVALS\Claims Approval FY2025-2026.xlsx SZ 9/16/2025
12 of 116
Payment
Number
14 47848
47849
47850
47851
47852
47853
47854
47855
47856
47857
47858
115221036
727537974
APA000007
APA000008
APA000009
1960 JULY 2025 - PLNG - PROF SRVCS - TRAFFIC ASSESSMENT 001-22416 90101073 9,055.00 9/16/2025 2:28:33 PM Page 1 of 10
9/12/2025 000005 ABALONE COAST ANALYTICAL, INC. 537.00
6800 AUG 2025 - WTP - TREATMENT/ANALYSIS 020-601-61111 537.00 9/12/2025 001803 AMANDA JOHNSON 100.00
001803-09012025 AUG 2025 - REC - STEP FITNESS INSTRUCTOR 001-511-67140 100.00 9/12/2025 000035 ASSOCIATED TRANSPORTATION ENGINEERS 9,055.00 INV0016344 Dependent Day Care Account 001-22172 250.00
INV0016364 FSA Account 001-22170 275.00
9/3/2025 001897 AMILIA TECHNOLOGIES USA INC. 430.18
1582892 AUG 2025 - REC - SOFTWARE SUBSCRIPTION 001-511-60210 198.44 1582892 AUG 2025 - REC - SOFTWARE SUBSCRIPTION 001-511-60211 231.74 000379-092025 SEP 2025 - POSTAGE FOR WATER/SEWER 020-601-61131 325.00 9/2/2025 000782 WAGE WORKS 3,575.02
INV0016320 FSA Account 001-22170 1,400.03
INV0016322 Dependent Day Care Account 001-22172 250.01
INV0016342 FSA Account 001-22170 1,399.98
9/12/2025 000153 STATE OF CA - HCD 86.00
CCJ9535-2025-2026 09/30/25 - 09/30/26 - PLNG - COMM MDLR REG RENEWAL001-558-67575 43.00 CCJ9536-2025-2026 09/30/25 - 09/30/26 - PLNG - COMM MDLR REG RENEWAL001-558-67575 43.00 9/12/2025 000379 U.S. POSTAL SERVICE 650.00
000379-092025 SEP 2025 - POSTAGE FOR WATER/SEWER 005-701-61131 325.00 5078-2-08282025 07/25/25 - 08/26/25 - NEW LIB - UTILITIES - GAS 001-510-61230 15.78 9/12/2025 000507 SoCalGas 19.20
9000-8-08262025 07/23/25 - 08/22/25 - CCC/SC - UTILITIES - GAS 001-410-61230 19.20 9/12/2025 000507 SoCalGas 15.29
9000-4-08262025 07/22/25 - 08/22/25 - CH - UTILITIES - GAS 001-410-61230 15.29 9/12/2025 001894 MARCUS RUFFIN 1,512.00
001894-09022025 AUG 2025 - REC - PICKLEBALL LEAGUE INSTRUCTOR 001-511-67140 1,512.00 9/12/2025 001390 SCOTT WOLFE 800.00
001390-092025 SEP 2025 - MERP REIMBURSEMENT PER CONTRACT 001-402-50400 800.00 9/12/2025 000507 SoCalGas 15.78
0104898-08202025 08/25/25 - 09/24/25 - REC - INTERNET SERVICES 001-511-61290 320.73 9/12/2025 000122 COMCAST CABLE 351.40
0114343-08222025 08/26/25 - 09/25/25 - CH - INTERNET SERVICES 001-410-61292 351.40 9/12/2025 001778 LYNNETTE KUFELDT 75.00
001778-09012025 AUG 2025 - REC - YOGA INSTRUCTOR 001-511-67140 75.00 2681 AUG 2025 - LAW ENFORCEMENT SERVICES 001-501-60800 256,701.00 2681 JUL - AUG 2025 - MOTOR OT SERVICES 001-501-60800 7,262.00 9/12/2025 000122 COMCAST CABLE 301.40
0209119-08242025 08/29/25 - 09/28/25 - WWTP - INTERNET SERVICES 005-701-60210 301.40 9/12/2025 000122 COMCAST CABLE 320.73
Check Disbursements - City Council - September 25, 2025 City of Buellton, CA By Payment Number
Payment Dates 8/30/2025 - 9/12/2025
Payment Date Vendor # Payment Amount
Payable Number Description Vendor Name Account Number Project Acct Key Item Amount 9/4/2025 000450 SB CO SHERIFF'S DEPARTMENT 263,963.00
13 of 116
Payment
Number
APA000010
APA000011
APA000012
APA000013
APA000014
APA000015
APA000016
APA000017
APA000018
APA000019
APA000020
APA000021
APA000022
APA000023
APA000024
APA000025
APA000026 9/12/2025 001631 LINDE GAS & EQUIPMENT INC. 81.43 51610003 07/20/25 - 08/20/25 - WWTP - CYLINDER RENTAL 005-701-61111 81.43 9/16/2025 2:28:33 PM Page 2 of 10
1054003242 08/27/25 - WWTP - VEHICLE REPAIRS VIN 5351 005-701-60270 1,215.51 9/12/2025 011300 KAREN PALMER 35.00
011300-09022025 AUG 2025 - REC - KUNDALINI YOGA INSTRUCTOR 001-511-67140 35.00 9/12/2025 001930 KASEY RONALD KUMP 50.00
001930-08152025 08/07/25 - PLNG - PLNG COMMISSION MTG 001-565-50010 50.00 001433-09022025 AUG 2025 - REC - TINY TOTS UNIVERSITY CLASS 001-511-67140 248.50 9/12/2025 001173 JV Outdoor Power Equipment 648.83
30102 08/20/25 - WWTP - EQUIPMENT MAINT/REPAIRS 005-701-60250 110.09 30106 08/14/25 - WTP - TOOL ECH SRM-3020 020-601-61127 538.74 9/12/2025 001872 KAIZEN COLLISION CENTER 1,215.51
900080190 11/05/25 - 11/04/26 ArcGIS BASIC PRIM & SEC MAINT 001-558-60210 825.00 9/12/2025 000649 FLUID RESOURCE MANAGEMENT, INC. 7,754.45 T250722 07/31/25 - WWTP - MONTHLY O&M 005-701-60800 5,784.30 W24760 07/18/25 - WWTP - SERVICE CALL MAINT/REPAIRS AUGER005-701-60250 1,970.15 9/12/2025 001433 JULIE EVERETT 248.50
9/12/2025 001458 EMERGENCY REPAIR DOOR SERVICE 876.56
25547 08/22/25 - PO - DOOR MAINT/REPAIRS 001-558-60250 876.56 9/12/2025 000598 ENGEL & GRAY, INC. 9,822.10
58X00100 AUG 2025 - WWTP - WASTE HANDLING BIO SS 12.02 tons 005-701-60800 9,822.10 9/12/2025 001637 ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC.(ESRI) 825.00 MSP-4010530 SEP 2025 - MONTHLY - GUARDIAN MSP SERVICES 001-410-60210 795.00 9/12/2025 000172 ECHO COMMUNICATIONS 187.20
250900248 SEP 2025 - ANS/MSG SERVICE 001-558-60800 62.40 250900248 SEP 2025 - ANS/MSG SERVICE 005-701-60800 62.40 250900248 SEP 2025 - ANS/MSG SERVICE 020-601-60800 62.40 9/12/2025 000655 COAST NETWORX, INC. 2,029.50
30188 08/12/25 - WWTP - SET UP NEW PC 005-701-60210 375.00 30190 08/21/25 - PLNG - SET UP NEW DESKTOP 001-565-60210 312.50 30191 08/27/25 - FIN & CH - SET UP NEW REMOTE DESKTOP 001-410-60210 250.00 4010565 SEP 2025 - SENTINELONE-ENDPOINT SECURITY 001-410-60210 297.00 347881 JULY 2025 - LEGAL SERVICES - FILE 0001 001-404-60840 3,156.30 9/12/2025 001541 CALIFORNIA GREEN BUSINESS NETWORK 2,000.00 102430 FY 2025-2026 - PLNG - GREEN BUSINESS PROGRAM 001-565-60900 2,000.00 9/12/2025 001943 CAROLINE HOWE 388.50
001943-09022025 AUG 2025 - REC - LINE DANCING INSTRUCTOR 001-511-67140 388.50 347881 JULY 2025 - LEGAL SERVICES - FILE 0061 001-22416 90102070 648.20 347881 JULY 2025 - LEGAL SERVICES - FILE 0062 001-404-60840 117.20 347881 JULY 2025 - LEGAL SERVICES - FILE 0019 001-404-60840 380.90 347881 JULY 2025 - LEGAL SERVICES - FILE 0036 001-404-60840 5,651.90 9/12/2025 001931 BRIAN JOSEPH CAMPBELL 50.00
001931-08152025 08/07/25 - PLNG - PLNG COMMISSION MTG 001-565-50010 50.00 9/12/2025 000121 BUELLTON VISITORS BUREAU 37,500.00
000121-092025 SEP 2025 - VB - MONTHLY CONTRACT 001-410-67790 37,500.00 9/12/2025 000065 BURKE, WILLIAMS & SORENSEN, LLP 9,954.50 Check Disbursements - City Council - September 25, 2025 Payment Dates: 8/30/2025 - 9/12/2025 Payment Date Vendor # Payment Amount
Payable Number Description Vendor Name Account Number Project Acct Key Item Amount 14 of 116
Payment
Number
APA000027
APA000028
APA000029
APA000030
APA000031
APA000032
APA000033
APA000034
APA000035
APA000036
APA000037
APA000038
APA000039
APA000040
APA000041
APA000042
APA000043
APA000044
APA000045
37153 08/06/25 - S-11 BALLARD CYN - TREE MAINTENANCE 001-556-60250 1,366.92 37196 AUG 2025 - COB - LANDSCAPE MAINTENANCE 001-552-60800 19,870.00 9/16/2025 2:28:33 PM Page 3 of 10
9/12/2025 002009 Stephanie Tan 935.00
002009-08262025 08/26/25 - REFUND - ENCROACHMENT PERMIT 001-12210 935.00 9/12/2025 001808 TERRY NIELSEN 175.00
001808-09012025 AUG 2025 - REC - WEIGHT TRAINING INSTRUCTOR 001-511-67140 175.00 9/12/2025 001849 THE VALLEY GARDENER OPERATING INC 32,526.78 FY24-25 Q4 04/01 - 06/30/25 - ANIMAL SHELTER & FIELD SERVICES 001-410-60015 12,247.00 9/12/2025 001745 SHANNON REESE 50.00
001745-08152025 08/07/25 - PLNG - PLNG COMMISSION MTG 001-565-50010 50.00 9/12/2025 000465 SP MAINTENANCE SERVICES, INC. 3,806.20 98779 AUG 2025 - STREET SWEEPING SERVICES 001-558-60800 3,806.20 9/12/2025 001510 SANTA MARIA CALIFORNIA NEWS MEDIA INC. dba 98.19 505069 08/21/25 - SYVN - NOTICE OF INTRO ORDINANCE 25-06 001-403-60520 98.19 9/12/2025 000706 SATCOM GLOBAL, INC. 57.21
AI09250046 AUG 2025 - IRIDIUM SIM CARD - GSA PLAN 001-410-60014 57.21 9/12/2025 000132 SB CO ANIMAL SVCS, HEALTH & REG 12,247.00 484379 06/14/25 - HR - ADMINISTRATIVE ANALYST 001-403-60022 575.00 9/12/2025 001510 SANTA MARIA CALIFORNIA NEWS MEDIA INC. dba 196.89 491615 07/10/25 - SYVN - NOTICE PUBLIC HEARING RES 25-24 001-403-60520 196.89 9/12/2025 001510 SANTA MARIA CALIFORNIA NEWS MEDIA INC. dba 500.00 497091 08/21/25 - SYVN - 100TH ANNIVERSARY AD 001-403-60520 500.00 65352715 WEEK ENDING 08/29/25 - FIN - TEMP ACCT TECH 001-420-60800 1,050.00 65375471 WEEK ENDING 09/05/25 - FIN - TEMP ACCT TECH 001-420-60800 700.00 9/12/2025 001885 SAIRA DAVISON 360.00
001885-09012025 AUG 2025 - REC - PICKLEBALL STAFF 001-511-67140 360.00 9/12/2025 001510 SANTA MARIA CALIFORNIA NEWS MEDIA INC. dba 575.00 57998 08/21/25 - VEHICLE MAINTENANCE TRAVERSE VIN 4556 005-701-60270 723.10 57998 08/21/25 - VEHICLE MAINTENANCE TRAVERSE VIN 4556 020-601-60270 723.10 9/12/2025 000870 ROBERT HALF 3,500.00
65205603 WEEK ENDING 07/18/25 - FIN - TEMP ACCT TECH 001-420-60800 875.00 65335510 WEEK ENDING 08/22/25 - FIN - TEMP ACCT TECH 001-420-60800 875.00 000756-FY2025-26 FY 2025-2026 - PAWS PARK - COMMUNITY CONTRIBUTION001-552-60257 19,000.00 9/12/2025 001983 PRIMO BRANDS 326.20
15H0029022365 07/27/25 - 08/26/25 DRINKING WATER 001-410-60800 326.20 9/12/2025 000763 RIO VISTA CHEVROLET, INC. 2,169.30
57998 08/21/25 - VEHICLE MAINTENANCE TRAVERSE VIN 4556 001-558-60270 723.10 30426546 05/08/25 - WWTP - PEST CONTROL SERVICES 005-701-60800 80.00 30428923 06/11/25 - WWTP - PEST CONTROL SERVICES 005-701-60800 80.00 30431382 07/14/25 - WWTP - PEST CONTROL SERVICES 005-701-60800 80.00 30433838 08/08/25 - WWTP - PEST CONTROL SERVICES 005-701-60800 80.00 9/12/2025 000756 PAWS PARK OF SANTA YNEZ VALLEY, INC 19,000.00 9/12/2025 001225 MARCILO SARQUILLA 50.00
001225-08152025 08/07/25 - PLNG - PLNG COMMISSION MTG 001-565-50010 50.00 9/12/2025 001377 MARNA PALSGAARD 330.00
001377-09012025 AUG 2025 - REC - SPIN CLASS INSTRUCTOR 001-511-67140 330.00 9/12/2025 000669 O'CONNOR & SONS dba 320.00
Check Disbursements - City Council - September 25, 2025 Payment Dates: 8/30/2025 - 9/12/2025 Payment Date Vendor # Payment Amount
Payable Number Description Vendor Name Account Number Project Acct Key Item Amount 15 of 116
Payment
Number
APA000046
APA000047
APA000048
1002994169
1002994175
1002994215
1003000219
1003001165
1003001166
DFT0002710
EBP51-306715
1-068-970-064
INV0016395 Employee Training Tax 001-22163 1.44
9/16/2025 2:28:33 PM Page 4 of 10
9/9/2025 000916 Employment Development Department 6,613.53 INV0016373 State Withholding 001-22150 632.20
INV0016375 State Disability Insurance 001-22162 99.05
INV0016392 State Withholding 001-22150 4,536.27
INV0016393 State Unemployment 001-22163 21.62
9/8/2025 000910 Aflac 417.44
INV0016321 Supplemental Insurance 001-22168 148.40
INV0016332 AFLAC Disability Insurance 001-22168 60.32
INV0016343 Supplemental Insurance 001-22168 148.40
INV0016354 AFLAC Disability Insurance 001-22168 60.32
INV0016385 Classic Retirement Employer Contribution 001-22164 4,934.11 9/5/2025 000912 The Hartford 437.60
803709558098 SEPT 2025 LIFE INS - B HERNANDEZ (To be refunded) 001-22165 8.34 INV0016323 Life Insurance 001-22165 214.65
INV0016345 Life Insurance 001-22165 214.61
INV0016371 PEPRA Retirement Employer Contribution 001-22164 276.65 INV0016386 PEPRA Retirement Employee Contribution 001-22164 4,847.78 INV0016387 PEPRA Retirement Employer Contribution 001-22164 4,859.56 9/11/2025 000914 CalPERS 7,515.48
INV0016384 Classic Retirement Employee Contribution 001-22164 2,581.37 INV0016333 PersChoice Medical 001-22167 3,524.53
INV0016348 Blue Shield Medical Insurance 001-22167 4,837.49 INV0016355 PersChoice Medical 001-22167 3,524.53
9/11/2025 000914 CalPERS 10,259.97
INV0016370 PEPRA Retirement Employee Contribution 001-22164 275.98 100000018026517 SEP 2025 - ER PAID - RETIREE MEDICAL & ADMIN FEES 001-410-50400 15,928.19 100000018026517 SEP 2025 - A FIREY AUG PREMIUM REFUNDED 001-410-50400 (2,466.18) 100000018026517 SEP 2025 - RETIREE K MILLER JULY & AUG ADJ 2 OF 2 001-410-50400 2,338.80 100000018026517 SEP 2025 - RETIREE K MILLER JULY & AUG ADJ 1 OF 2 001-410-50400 (2,400.00) INV0016326 Blue Shield Medical Insurance 001-22167 4,837.52 9/4/2025 000914 CalPERS 107.38
CM0000360 PEPRA Retirement Employer Contribution 001-22164 (0.01) INV0016365 PEPRA Retirement Employee Contribution 001-22164 53.63 INV0016366 PEPRA Retirement Employer Contribution 001-22164 53.76 9/10/2025 000914 CalPERS 30,124.88
100000018027690 FY 2025-2026 UNFUNDED LIABILITY RATE PLAN ID 26369 001-410-60905 140,000.00 100000018027690 FY 2025-2026 UNFUNDED LIABILITY RATE PLAN ID 26369 005-701-60905 17,500.00 100000018027690 FY 2025-2026 UNFUNDED LIABILITY RATE PLAN ID 26369 020-601-60905 17,500.00 9/3/2025 000914 CalPERS 350.00
100000018033976 08/25/25 - GASB-68 REPORTS & SCHEDULES FEES 001-410-60800 350.00 9/12/2025 000677 WALLACE GROUP 32,931.43
65706 JULY 2025 - PRO SRVCS - FY 25-26 & FY 26-27 005-701-60800 32,931.43 9/12/2025 001780 WILLDAN 1,120.00
002-35736 JUL 2025 - BUSD - PLAN CHECK 25-CUP-01/25FDR-00024 001-410-60800 1,120.00 9/3/2025 000914 CalPERS 175,000.00
37196 AUG 2025 - COB - LANDSCAPE MAINTENANCE 001-556-60800 4,640.00 37230 08/18/25 - 08/19/25 - 202 DRYLND - IRRIG REPAIRS 001-556-60250 3,780.56 37231 08/19/25 -08/21/25 - RVP - IRRIG REPAIRS 001-552-60258 2,869.30 9/12/2025 001207 WAGEWORKS INC. 169.00
INV8171636 AUG 2025 - HC/HCDC FSA ADMIN & COMPLIANCE FEES 001-410-50400 169.00 Check Disbursements - City Council - September 25, 2025 Payment Dates: 8/30/2025 - 9/12/2025 Payment Date Vendor # Payment Amount
Payable Number Description Vendor Name Account Number Project Acct Key Item Amount 16 of 116
Payment
Number
G76375-2297360
2705652-34014002
l8091453-
INV0016398 Medicare 001-22161 3,345.36
9/11/2025 001388 VINTAGE WALK OWNERS ASSOCIATION 304.09 970899-092025 SEP 2025 - 597 AOF# 101 - HOA FEES 001-410-60900 304.09 Payment Total: 734,088.62
9/16/2025 2:28:33 PM Page 5 of 10
9/9/2025 000917 Internal Revenue Service 16,666.97
INV0016374 Federal Withholding 001-22140 1,484.65
INV0016376 Medicare 001-22161 245.20
INV0016394 Social Security 001-22161 110.98
INV0016396 Federal Withholding 001-22140 11,480.78
INV0016334 Roth Deferral 001-22169 1,315.00
INV0016346 Loan Repayment 001-22173 29.49
INV0016347 Loan Repayment-26 001-22173 311.12
INV0016353 Deferred Compensation 001-22169 8,100.74
INV0016356 Roth Deferral 001-22169 1,315.00
INV0016397 State Disability Insurance 001-22162 1,322.95 9/3/2025 000918 AMERICAN UNITED LIFE INSURANCE COMPANY 19,374.00 INV0016324 Loan Repayment 001-22173 29.49
INV0016325 Loan Repayment-26 001-22173 311.12
INV0016331 Deferred Compensation 001-22169 7,962.04
Check Disbursements - City Council - September 25, 2025 Payment Dates: 8/30/2025 - 9/12/2025 Payment Date Vendor # Payment Amount
Payable Number Description Vendor Name Account Number Project Acct Key Item Amount 17 of 116
001-565-60900 Miscellaneous 2,000.00
005-701-60210 Computer Maintenance &Software 676.40
9/16/2025 2:28:33 PM Page 6 of 10
001-558-60250 Maintenance / Repair 876.56
001-558-60270 Maintenance - Vehicles 723.10
001-558-60800 Contract Services 3,868.60
001-558-67575 Regulatory Compliance 86.00
001-565-50010 Planning Commission Salaries 200.00
001-565-60210 Computer Maintenance &Software 312.50
001-552-60257 Maintenance/Repair-Paws Park 19,000.00
001-552-60258 Maintenance/Repair-River View 2,869.30
001-552-60800 Contract Services 19,870.00
001-556-60250 Maintenance/Repair 5,147.48
001-556-60800 Contract Services 4,640.00
001-558-60210 Computer Maintenance &Software 825.00
001-501-60800 Contract Services 263,963.00
001-510-61230 Utilities - Gas 15.78
001-511-60210 Computer Maintenance & Software 198.44
001-511-60211 Data Processing Contract Maint 231.74
001-511-61290 Telephone/Internet 320.73
001-511-67140 Buellton Recreation Program 3,224.00
001-410-60900 Miscellaneous 304.09
001-410-60905 CalPERS Unfunded Accrued Liability 140,000.00 001-410-61230 Utilities - Gas 34.49
001-410-61292 Internet Access/ Website Maint 351.40
001-410-67790 Visitors Bureau 37,500.00
001-420-60800 Contract Services 3,500.00
001-404-60840 Contract Services-Legal Fees 9,306.30
001-410-50400 Medical Benefit 13,569.81
001-410-60014 Emergency Operations 57.21
001-410-60015 Animal Control 12,247.00
001-410-60210 Computer Maintenance &Software 1,342.00
001-410-60800 Contract Services 1,796.20
001-22172 Dependent Daycare Ded 500.01
001-22173 Employee Loan Deduction 681.22
001-22416 Developer Deposit 9,703.20
001-402-50400 Medical Benefit 800.00
001-403-60022 Recruitment Expense 575.00
001-403-60520 Advertising - Legal 795.08
001-22164 PERS Retirement 17,882.83
001-22165 Grp Life Insurance 437.60
001-22167 Medical Deduction 16,724.07
001-22168 Supplemental Ins Ded 417.44
001-22169 DCP Liability 18,692.78
001-22170 FSA Deduction 3,075.01
001-12210 A/R Clearing Account 935.00
001-22140 Federal Payroll Taxes 12,965.43
001-22150 State Payroll Taxes 5,168.47
001-22161 SS/MC Payroll Taxes 3,701.54
001-22162 SDI Payroll Taxes 1,422.00
001-22163 UI/ETT Payroll Taxes 23.06
Check Disbursements - City Council - September 25, 2025 Payment Dates: 8/30/2025 - 9/12/2025 Report Summary
Fund Summary
Fund Payment Amount
001 - General Fund 642,880.47
005 - Sewer Fund 71,521.91
020 - Water Fund 19,686.24
Grand Total: 734,088.62
Account Summary
Account Number Account Name Payment Amount
18 of 116
90101073 515 McMurray-Cottage Traffic Study
90102070 Conico Buellton (Shell) Legal Review
Project Account Summary
Project Account Key Payment Amount
**None** 724,385.42
9,055.00
648.20
Grand Total: 734,088.62
9/16/2025 2:28:33 PM Page 7 of 10
020-601-60800 Contract Services 62.40
020-601-60905 CalPERS Unfunded Accrued Liability 17,500.00 020-601-61111 Chemicals / Analysis 537.00
020-601-61127 Tools 538.74
020-601-61131 Postage 325.00
Grand Total: 734,088.62
005-701-60270 Maintenance - Vehicles 1,938.61
005-701-60800 Contract Services 48,920.23
005-701-60905 CalPERS Unfunded Accrued Liability 17,500.00 005-701-61111 Chemicals / Analysis 81.43
005-701-61131 Postage 325.00
020-601-60270 Maintenance - Vehicles 723.10
Check Disbursements - City Council - September 25, 2025 Payment Dates: 8/30/2025 - 9/12/2025 Account Summary
Account Number Account Name Payment Amount
005-701-60250 Maintenance / Repair 2,080.24
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CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 3
To: The Honorable Mayor and City Council
From: Shannel Zamora, Finance Director
Meeting Date: September 25, 2025
Subject: Monthly Treasurer’s Report – August 31, 2025
______________________________________________________________________________
BACKGROUND
California Government Code Section 53646(b)(3) provides mandatory investment reporting requirements for California public agencies. The attached Treasurer’s Report complies with the State’s reporting requirement.
On June 26, 2025, Council adopted the current Investment Policy per Resolution 25-22 which states the City Finance Director, as the investment officer, must submit monthly reports to City Council to demonstrate that sufficient cash flow liquidity is available to meet the succeeding month’s estimated expenditures.
This Treasurer’s Report is for August 31, 2025. Treasurer’s Reports are presented on a monthly basis.
FISCAL IMPACT
There is no fiscal impact; this report is intended to show the City Council the financial performance of the City’s investment portfolio of idle funds.
RECOMMENDATION
That the City Council receives and files the Treasurer’s Report for the month ending August 31, 2025.
ATTACHMENTS
Attachment 1 – Monthly Treasurer’s Report – August 31, 2025
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[Type text]
A
City of Buellton
Monthly Treasurer’s Report
For the month ending in August 31, 2025
September 25, 2025
This report presents the City’s cash activity and investment portfolio as of August 31, 2025. The report includes:
1) Cash and investments at August 31, 2025 compared to the prior month; 2) A reconciliation of cash and investments to City ledger balances; 3) All investments managed by the City on its own behalf; 4) Beginning of year fund balance, revenues, expenditures and ending fund balance for each fund at August 31, 2025
The following schedule is a summary of the City’s cash and investments based on recorded value as of August 31, 2025, compared with the prior month.
July 31, 2025 August 31, 2025 $ Change
Cash - Pooled $ 4,962,426.59 $ 3,652,755.51 $ (1,309,671.08) Investments held by the City 18,593,406.56 18,627,930.52 $ 34,523.96 TOTAL CASH AND INVESTMENTS $ 23,555,833.15 $ 22,280,686.03 $ (1,275,147.12) Summary of activity for the Month and Future Liquidity: The majority of the variance in the City's reported cash and investment balances from the prior month is attributable to capital improvement expenditures totaling nearly $1 million and annual disbursement to the City of Goleta for library services. However, the impact on cash was partially offset by July 2025 transient occupancy tax (TOT) revenues and June 2025 sales tax revenue, which provided a positive inflow during the same period.
Additionally, investment values changed due to interest earnings on money market funds, the Local Agency Investment Fund (LAIF), and Certificates of Deposit (CDs). The portfolio is sufficiently liquid to meet expected expenditures for the coming six months.
City of Buellton
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The following schedule is a reconciliation of Cash and Investments to City ledger:
13,639,277.05
2,838,216.14
(1,896,337.97)
8,191,168.72
(2,719,797.70)
10,898.34
47,420.87
568,315.73
430,215.76
(16,623.49)
999,812.56
34,070.67
679,822.11
-
-
(525,772.76)
-
22,280,686.03
3,639,113.42
5,821,447.16
13,642.09
3,122,924.98
9,683,558.38
22,280,686.03
999-21000 Wages Payable - -
22,280,686.03
22,280,686.03
22,280,686.03
Per Statements: 8/31/2025
Mechanics General Checking 3,874,980.48
Mechanics Money Market 5,821,447.16
Mechanics FSA 13,642.09
Local Agengcy Investment Fund (LAIF) 9,683,558.38
Multi-Bank Securities Bank 3,122,924.98
Total Cash Per Statement: 22,516,553.09
Claim on Cash vs Total (235,867.06)
Outstanding Items: (235,867.06)
Difference: 0.00
Bank Reconciliation - August 2025
City of Buellton, CA
For the Period Ending 8/31/2025
8/1/2025
BALANCE
CURRENT
ACTIVITY
8/31/2025
BALANCE ACCOUNT # ACCOUNT NAME
006-10000 Claim on Pooled Cash (1,896,337.97) -
020-10000 Claim On Pooled Cash 8,146,000.31 45,168.41
CLAIM ON CASH
001-10000 Claim On Pooled Cash 13,893,704.70 (254,427.65) 005-10000 Claim On Pooled Cash 2,830,833.34 7,382.80
024-10000 Claim On Pooled Cash 47,377.47 43.40
025-10000 Claim On Pooled Cash 554,530.24 13,785.49
021-10000 Claim on Pooled Cash (2,719,797.70) -
023-10000 Claim On Pooled Cash 10,888.37 9.97
031-10000 Claim On Pooled Cash 998,814.92 997.64
032-10001 Claim On Pooled Cash 34,070.67 -
027-10000 Claim On Pooled Cash 433,488.70 (3,272.94)
029-10000 Claim On Pooled Cash (16,170.16) (453.33)
091-10000 Claim On Pooled Cash - -
092-10000 Claim On Pooled Cash 573,693.54 (1,099,466.30) 075-10000 Claim On Pooled Cash 664,736.72 15,085.39
090-10000 Claim On Pooled Cash - -
TOTAL CLAIM ON CASH 23,555,833.15 (1,275,147.12)
CASH IN BANK
Cash in Bank
999-10001 Pooled Cash - General Checking 4,945,469.24 (1,306,355.82) 999-10004 Pooled Cash - Brokerage 3,108,819.05 14,105.93 999-10005 Pooled Cash - LAIF 9,683,558.38 -
999-10002 Pooled Cash - Money Market 5,801,029.13 20,418.03 999-10003 Pooled Cash - FSA 16,957.35 (3,315.26)
DUE TO OTHER FUNDS
999-27000 Due To Other Funds 23,555,833.15 (1,275,147.12) TOTAL DUE TO OTHER FUNDS 23,555,833.15 (1,275,147.12)
TOTAL: Cash in Bank 23,555,833.15 (1,275,147.12)
-
TOTAL: Cash in Bank 23,555,833.15 (1,275,147.12)
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City of Buellton
Investment Summary
August 31, 2025
Currently, short-term excess cash is primarily invested in the Local Agency Investment Fund (LAIF) administered by the State Treasurer. This is a high-quality investment available in terms of safety, liquidity, and yield. Due to fluctuations in the marketplace, the City may have some investments with a current market value that is greater or less than the recorded value. This difference has Percent of
Portfolio Yield
Maturity
Term
(months) Maturity Date Par Value Market Value
Local Agency Investment Fund - LAIF 53.98% 4.40% n/a n/a $ 9,683,558.38 $ 9,683,558.38 Spokane Teachers Credit Union 1.00% 4.75% 36 4/15/2027 180,000.00 182,446.20 Security Identifier: 849061AG1
Third Fed Savings 1.37% 3.50% 60 6/28/2027 245,000.00 243,356.05 Security Identifier: 88413QDL9
Morgan Stanley Bank 0.58% 3.75% 60 6/28/2027 104,000.00 103,756.64 Security Identifier: 61773TFC2
Capital One Bank 1.36% 4.30% 60 9/30/2027 244,000.00 246,069.12 Security Identifier: 14042RURO
Hickam Federal Credit Union 0.56% 4.20% 48 1/31/2028 100,000.00 100,827.00 Security Identifier: 42869GAB2
Global Federal Credit Union 1.39% 4.60% 60 4/17/2028 249,000.00 253,750.92 Security Identifier: 37892MAC8
1st FINL BK USA 0.56% 3.90% 36 7/3/2028 100,000.00 100,169.00 Security Identifier: 32022RSY6
Optum Bk Draper Utah CTF Dep 0.89% 4.45% 60 12/22/2028 160,000.00 162,918.40 Security Identifier: 68405VBV0
First Foundation Bank 0.56% 4.60% 60 5/10/2029 100,000.00 102,457.00 Security Identifier: 68405VBV0
Celtic Bank 1.39% 4.00% 48 7/9/2029 249,000.00 250,105.56 Security Identifier: 15118R59
Leaders Credit Union 0.56% 4.00% 60 8/30/2029 100,000.00 100,441.00 Security Identifier: 52171MAN5
Somerset TR Co 1.39% 3.95% 54 1/8/2030 249,000.00 249,415.83 Security Identifier: 835104DG2
American Express Natl Bank 1.36% 4.10% 60 4/30/2030 244,000.00 245,690.92 Security Identifier: 02589AHE8
Morgan Stanley Bank 0.79% 4.30% 60 7/1/2030 141,000.00 143,196.78 Security Identifier: 61690D7G7
Morgan Stanley Bank 1.36% 4.30% 60 7/1/2030 244,000.00 247,801.52 Security Identifier: 61776NTM5
Security First Bank 1.37% 4.00% 60 7/3/2030 245,000.00 245,531.65 Security Identifier: 81425PBZ3
United States Treasury Bill 0.56% 4.38% 60 12/31/2029 100,000.00 102,809.00 Security Identifier: 91282CMD0
Multi-Securities Bank - Cash in Holding 42,182.39
Money Market (Held with Mechanics Bank) 28.99% 4.52% n/a 5,200,000.00 5,821,447.16 Total City Investments 100.00% $ 17,937,558.38 $ 18,627,930.52 Average Yield:4.21% Average Maturity (months): 55.41
Certificates of Deposits (Held with Multi-Securities Bank) U.S. Treasury Securities (Held with Multi-Securities Bank) 23 of 116
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no effect on investment yield as the City intends to hold the securities to maturity. However, generally accepted accounting principles require that market gains and losses be reported as interest earnings or losses at year-end.
The following is a fund balance schedule showing beginning fund balance at July 1, 2025, plus revenues minus expenditures for the period, resulting in ending fund balance at August 31, 2025.
Fund balance includes total assets and liabilities of the City.
As required by Government Code Section 53646 (b) (3), the chief financial officer for the City declares that there is sufficient funds to meet all obligations for the next six months.
Shannel Zamora
Shannel Zamora
Finance Director
Total Expenditures August 31, 2025
Balance
603,345.60 2,722,353.31 12,909,487.45
226,824.62 243,797.02 2,064,073.15
006 - Wastewater Capital - - 565,395.43
020 - Water Fund 536,376.70 281,339.03 10,827,976.29
021 - Water Capital - - 339,574.07
20.04 - 10,882.31
192.21 - 47,368.00
27,930.01 - 647,759.11
027 - Local Transportation Fund 1,727.18 3,333.32 431,372.17 029 - Transportation Planning - - (130,443.45)
031 - Measure A 2,031.45 - 1,039,660.71
032 - American Relief Act Fund - - 33,455.43
075 - Trust & Agency Fund 1,236.87 - 43,431.78
090 - Long-Term Debt - - (3,502,330.15)
091 - General Fixed Assets - - 30,496,564.05
-
3,776,595.44 55,298,453.59
Fund Balance Report
City of Buellton, CA 8/31/2025
Fund July 1, 2025
Balance
Total Revenues
025 - Gas Tax Fund 619,829.10
001 - General Fund 15,028,495.16
005 - Sewer Fund 2,081,045.55
565,395.43
10,572,938.62
339,574.07
023 - Housing Fees 10,862.27
024 - Traffic Mitigation Fund 47,175.79
(525,772.76)
57,675,364.35 1,399,684.68
432,978.31
(130,443.45)
1,037,629.26
33,455.43
42,194.91
(3,502,330.15)
30,496,564.05
092 - Capital Improvement Proj Fund - 525,772.76
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CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 4
To: The Honorable Mayor and City Council
From: Linda Reid, City Clerk
Meeting Date: September 25, 2025
Subject: Resolution No. 25-26 – “A Resolution of the City Council of the City of Buellton, California, Declaring and Certifying the Results of the City of Buellton Special Municipal Election Held on August 26, 2025”
______________________________________________________________________________
BACKGROUND
A Special Municipal Election was held and conducted in the City of Buellton on Tuesday, August 26, 2025, as required by law. A notice of election was given in time, form and manner as provided by law, election officers were appointed and in all respects the election was held and conducted, the votes were cast, received and canvassed, and the returns made and declared in time, form, and manner as required by the Elections Code of the State of California for the holding of elections in General Law Cities.
Resolution No. 25-26 declares that the whole number of votes cast for Council Member – District 4 was 449. The name of the person receiving the highest number of votes for Council Member – District 4 is Carla Mead.
RECOMMENDATION
That the City Council consider adoption of Resolution No. 25-26 – “A Resolution of the City Council of the City of Buellton, California, Declaring and Certifying the Results of the City of Buellton Special Municipal Election Held on August 26, 2025”
ATTACHMENTS
Resolution No. 25-26 (Exhibit A)
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RESOLUTION NO. 25-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF BUELLTON, CALIFORNIA, DECLARING AND
CERTIFYING THE RESULTS OF THE CITY OF
BUELLTON SPECIAL MUNICIPAL ELECTION HELD ON
AUGUST 26, 2025
WHEREAS, a Special Municipal Election was held and conducted in the City of Buellton, California, on Tuesday, August 26, 2025, as required by law; and WHEREAS, notice of the election was given in time, form and manner as provided by law; that election officers were appointed and that in all respects the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provisions of the Elections Code of the State of California for the holding of special elections in general law cities; and WHEREAS, pursuant to Resolution No. 25-04 adopted February 13, 2025, the County Elections Division canvassed the returns of the election and has certified the results to this City Council, which are attached and made a part hereof as Exhibit A.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Buellton, California does resolve, declare, determine and order as follows:
SECTION 1. That the whole number of votes cast for Council Member – District 4 was 449.
SECTION 2. That the names of the persons voted for at the election for Council Member – District 4 are as listed in “Exhibit A” attached.
SECTION 3. Based upon the total number of votes for Council Member – District 4, as shown in “Exhibit A”, the City Council does declare and determine that Carla Mead was elected as Council Member – District 4 for the remaining period of the four-year term.
SECTION 4. The City Clerk shall enter in the records of the City Council of the City, a statement of the result of the election, showing; (1) the whole number of votes cast in the City; (2) the name of the person voted for; (3) for what office the person was voted for; and (4) the total number of votes given to each person (Exhibit A).
SECTION 5. That the City Clerk shall immediately make and deliver to the candidate with the most votes in District 4, a Certificate of Election signed by the City Clerk and authenticated; that the City Clerk shall also administer to each person the Oath of Office prescribed in the Constitution of the State of California and shall have them subscribe to it and file it in the office of the City Clerk. Each and all of the persons so elected shall then be inducted into the respective office to which they have been elected.
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Resolution No. 25-26 Page 2 September 25, 2025
SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED, APPROVED and ADOPTED this 25th day of September, 2025. ______________________________
David Silva
Mayor
ATTEST:
______________________________
Linda Reid
City Clerk, Elections Official
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JOSEPH E. HOLLAND
County Clerk, Recorder and Assessor
COUNTY
MARTIN E. COBOS
Chief Deputy Registrar of Voters
TA BAR TYOUNTY OF SANTA
ALIFORN
onFUTURE
COUNTY CLERK, RECORDER AND ASSESSOR
ELECTIONS DIVISION
4440-A Calle Real
Santa Barbara, CA 93110
Mailing Address:
PO Box 61510
Santa Barbara, CA 93160-1510
September 12, 2025
Linda Reid, City Clerk
City of Buellton
PO Box 1819
Buellton, CA 93427
RE: Certified Results of the August 26, 2025, City of Buellton Special Municipal Election Dear Ms. Reid,
Enclosed please find a Certificate of the County Clerk-Recorder-Assessor, Registrar of Voters Results of the Canvass for the August 26, 2025, City of Buellton Special Municipal along with the Election Summary Report - Certified Results.
If you have any questions or concerns, please feel free to contact me at 805-696-8953.
Sincerely,
Cheictina Salomguela
Christina Valenzuela
Elections Division Manager
County of Santa Barbara
Enclosures
Toll Free Number: 1-800-722-8683. Website Address: sbcvote.com. Fax: (805) 568-2209 Santa Barbara (805) 568-2200
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JOSEPH E. HOLLAND
County Clerk, Recorder and Assessor TY OF SANTA B INTY COUNTY FUTURE MARTIN E. COBOS CALIFORNI
Chief Deputy Registrar of Voters
COUNTY CLERK, RECORDER AND ASSESSOR
ELECTIONS DIVISION
4440-A Calle Real
Santa Barbara, CA 93110
Mailing Address:
PO Box 61510
Santa Barbara, CA 93160-1510
CERTIFICATE OF THE COUNTY CLERK-RECORDER-ASSESSOR,
REGISTRAR OF VOTERS
RESULTS OF THE CANVASS FOR THE AUGUST 26, 2025
CITY OF BUELLTON SPECIAL MUNICIPAL ELECTION
I, Joseph E. Holland, County Clerk-Recorder-Assessor, Registrar of Voters of the County of Santa Barbara, do hereby certify pursuant to California Elections Code section 10262, et seq., the canvass of returns for the City of Buellton Special Municipal Election held on August 26, 2025, and that the attached Certified Results/Statement of Votes is true and correct.
I hereby set my hand and official seal this 12th day of September, 2025.
R
JOSEPH E. HOLLAND, County Clerk-Recorder-Assessor,
Registrar of Voter,
County of Santa Barbara
Toll Free Number: 1-800-722-8683 Website Address: sbcvote.com. Fax: (805) 568-2209 Santa Barbara (805) 568-2200
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Page: 1 of 1
Election Summary Report
Santa Barbara County Elections
August 26, 2025 City of Buellton Special Municipal Election Certified Results Elector Group Counting Group Cards Cast Voters Cast Registered Voters Turnout Total Poll
0 이 0.00%
Mail 449 449 51.08%
Total 449 449 879 51.08%
Precincts Reported: 1 of
1 (100.00%)
Voters Cast: 449 of 879 (51.08%)
Cards Cast: 449
City of Buellton Member City Council Dist 4
- Short Term (Vote for 1)
Precincts Reported: 1 of 1 (100.00%)
Poll Mail Total
Times Cast
Blanks
Candidate
0 449 449/879 51.08%
이 1
Poll Mail Total
CARLA MEAD
DAVE KING
Write-in
0 269 269 60.04%
179 179 39.96%
이
이
0 0.00%
Poll Mail Total
Unqualified Write In WRITE-IN 0 0 0 0.00%
Unresolved Write-In
0 이 이
9/12/2025 9:13:15 AM
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CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 5
To: The Honorable Mayor and City Council
From: Rose Hess, Public Works Director
Meeting Date: September 25, 2025
Subject: Consideration of MOU with SBCAG for the Santa Ynez Valley River Trail (Santa Ynez Valley Regional Community Connector) ______________________________________________________________________________
BACKGROUND
The concept of a multi-use trail across the Santa Ynez Valley has been developed under a variety of names, including the Santa Ynez River Trail, the Santa Ynez Valley Regional Connector Trail, the Santa Ynez River Regional Trail, and others. All of these refer to the same idea: a multi-use trail extending from River View Park on the west side of Buellton to the intersection of State Route 154 and State Route 246.
The portions within the City of Buellton, would span from Riverview Park to the easter city limits, along the southern border. The City has secured most of the easements required between Riverview Park and Highway 101 and to a few parcels immediate to the west of southern terminus of McMurray Road.
The City has received a State Earmark Grant for $425,000 to fund the administration, environmental, and preliminary plans for the City’s portion of the river trail. The Chumash has secured State funds as well for the larger Trail Corridor that encompasses multiple agencies. The Santa Barbara County Association of Governments (SBCAG) has worked with all the agencies over the years regarding alignment and outreach, including the RFP for consulting services for design. SBCAG approached the City to coordinate the progress of the project. Staff has determined it would be beneficial and efficient to enter into the MOU with SBCAG to administer the City’s portion of the project as well. This will help meet our grant timeline of June 30, 2027.
SBCAG will be approving this MOU at their Board meeting on September 18, 2025.
FISCAL IMPACT
Costs for administration of the Santa Ynez River Trail Project, including any consulting costs for design and environmental will be reimbursed via the State Grant.
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MOU with SBCAG Page 2 September 25, 2025
RECOMMENDATION
That the City Council Approve the MOU with SBCAG.
ATTACHMENTS
Attachment 1 - MOU
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BUELLTON – SANTA YNEZ REGIONAL RIVER TRAIL
MEMORANDUM OF UNDERSTANDING
BETWEEN
CITY OF BUELLTON
AND
THE SANTA BARBARA COUNTY ASSOCIATION OF GOVERNMENTS
This Memorandum of Understanding (MOU) is made by and between the City of Buellton, a political subdivision of the State of California (hereafter CITY) and the Santa Barbara County Association of Governments (SBCAG) each referred to individually herein as PARTY and collectively as PARTIES. SBCAG with an address at 260 N San Antonio Rd, Suite B, Santa Barbara, CA 93110 (hereafter SBCAG) wherein WHEREAS, the CITY has been awarded a grant from The Budget Act of 2023 (hereafter STATE GRANT), Chapter 12, statutes of 2023, Item number – 3790-101-0001, administered by the State Department of Parks and Recreation (hereafter STATE PARKS) on behalf of the Legislature of the State of California for the Santa Ynez River Regional Trail; and
WHEREAS, the Buellton segment of the Santa Ynez River Regional Trail is the westernmost segment of a future trail extending between the City and State Route 154 east of Santa Ynez, and crossing through the jurisdiction of the CITY, the City of Solvang, the County of Santa Barbara, the Santa Ynez Band of Chumash Indians, and the California Department of Transportation, with each having a contributing role in delivery of the Valley-wide trail; and
WHEREAS, the CITY is advancing the planning, engineering, and environmental analysis associated with the future Santa Ynez River Regional Trail within its jurisdiction (hereafter PROJECT); and WHEREAS, the CITY has been working with the Santa Barbara County Association of Governments to develop the PROJECT as a coordinated joint effort; and
WHEREAS, SBCAG is a Joint Powers Authority, which serves in a multiple number of capacities including but not limited to the Metropolitan Planning Organization for the region, and the Local Transportation Authority for Santa Barbara County; and
WHEREAS, the CITY has signed a Grant Contract with STATE PARKS naming CITY as GRANTEE for STATE GRANT, and is in receipt of a Certification of Funding in the amount of $425,000; and WHEREAS, the STATE GRANT names the following scope elements to be completed: concept design, development of plans/specifications, construction cost estimating, preparation of an environmental document, and public outreach and implementation efforts for future funding); and WHEREAS, the CITY and SBCAG wish to enter this MOU for SBCAG to support CITY with its portion of the PROJECT, with CITY acting as the PROJECT managing agency. SBCAG may retain the services of contractor(s) or subcontractor(s) to complete WORK.
NOW, THEREFORE, in consideration of the mutual covenants and conditions contained herein, it is agreed between the PARTIES hereto that:
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Santa Ynez River Regional Trail MOU between SBCAG and City of Buellton
1. PROJECT PURPOSE, LIMITS AND DESCRPTION
The purpose of the PROJECT is to perform pre-construction activities related to the development of a multi-purpose path that runs near the Santa Ynez River and provides enhanced recreational opportunities in the City of Buellton and more broadly expanding across the Santa Ynez Valley. The PROJECT may begin at Riverview Park in the CITY and extend eastward, ending at Avenue of Flags.
2. TERM
The term of this MOU shall commence as of the date of execution by all PARTIES and shall end no later than December 31, 2027, unless earlier terminated or otherwise agreed.
3. SCOPE OF SERVICES
EXHIBIT B, Scope of Services, and hereafter called WORK, identifies the work elements that are to be shared among SBCAG and CITY. The specific WORK activities are shown in EXHIBIT B and are designated with the CITY or SBCAG acting in a “Lead” or “Support” role.
Included in the WORK for this PROJECT is completion of a project-level environmental analysis that satisfies the California Environmental Quality Act (CEQA), a minimum of 30% design engineering and plan development, and a public outreach to support the PROJECT through environmental scoping, analysis and design.
4. ROLES, RESPONSIBILITIES AND STANDARD OF PERFORMANCE
A. SBCAG will complete WORK for CITY as a result of this MOU. CITY is the CEQA lead agency for the PROJECT.
B. SBCAG will provide project management services to CITY for PROJECT and may retain the services of a contractor or subcontractor to assist with the fulfillment of the WORK. SBCAG may utilize a portion of the budget from STATE GRANT to administer WORK. SBCAG has identified its costs to complete WORK in EXHIBIT C, COST AND BUDGET.
C. CITY will reimburse SBCAG for completing WORK. CITY will seek reimbursement under STATE GRANT for WORK completed by SBCAG.
D. SBCAG will form a Project Development Team (PDT) team that will include representatives from SBCAG, CITY, consultants engaged by SBCAG, and those listed as OTHER PARTIES OF INTEREST described elsewhere in this MOU. PDT meetings will be used to review status, working through deliverables, reviewing schedule and assisting CITY regarding any reports of progress required for CITY staff for discretionary actions to be taken by CITY council.
E. SBCAG may make presentations to the SBCAG Board or its advisory or subcommittees to provide progress updates on PROJECT.
F. PARTIES will work collaboratively to secure additional funding for future phases of the PROJECT, including completion and submittal of grant funding applications.
G. CITY will monitor that the performance of SBCAG is consistent with the roles and responsibilities set forth in EXHIBIT B and in accordance with the Standard of Performance set forth elsewhere in this MOU.
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H. SBCAG represents that it possesses the professional and technical personnel required to perform the WORK related to the PROJECT as described in this MOU through its own staff and contractors retained specifically for this PROJECT. All WORK will be performed under the supervision of SBCAG’s Director of Project Delivery & Construction and SBCAG’s Director of Planning. SBCAG and its contractors and subcontractors shall perform all services in a manner commensurate with their own usual and customary standards and with the reasonable and ordinary level of care provided by others performing similar or like work and shall be consistent with all state and federal requirements and standards required as a condition of providing these grant funds.
I. As determined by the CITY, SBCAG’s failure to perform services as required under the Standard of Performance shall constitute SBCAG’s noncompliance with this MOU. Upon CITY’s determination of noncompliance, CITY shall provide SBCAG written notice and an opportunity to cure. CITY’s notice shall include specific details of the noncompliance related to WORK and a description of the failure. If SBCAG does not cure such noncompliance within seven workdays (7) days after being notified by the CITY, suspension or termination procedures of this MOU may be initiated pursuant as described elsewhere in this MOU.
J. SBCAG may consolidate work efforts between the PROJECT and a similar project for the portions of the future trail outside of the CITY limits which is funded by a Caltrans Sustainable Transportation Planning Grant award and local contributions, including the hiring of a common contractor, common document and plans preparation, and a common environmental analysis, so long as the STATE GRANT work tasks are satisfied.
5. FUNDING, INVOICING AND REPORTING
It is expressly agreed and understood that the total amount to be paid by the CITY to SBCAG under this MOU shall not exceed $425,000 from the STATE GRANT and in accordance with EXHIBIT C. The STATE GRANT requires reimbursable expenditures to be incurred up to and no later than June 30, 2027, unless the deadline is extended then that revised expenditure deadline shall become applicable for PARTIES.
A. SBCAG will include WORK as part of its annual budget and appropriate the SBCAG funds to pay for ongoing expenditures and receipt of revenue reimbursement related to the PROJECT.
B. Only costs incurred to complete the WORK or SBCAG’s administrative share, as described above, are eligible for reimbursement. Reimbursement by CITY to SBCAG, shall be made upon SBCAG’s satisfactory performance of WORK as determined by CITY.
C. Should PARTIES determine at any point in time that the PROJECT cost, not-to-exceed amount, will be insufficient to fully fund the WORK to complete the PROJECT, PARTIES shall agree to meet and confer to determine a course of action.
D. SBCAG shall submit invoices to CITY for reimbursement. Invoices shall be submitted no less frequent than on a quarterly basis. Invoices shall be accompanied by a brief progress report of activities completed for that period and/or sufficient to meet compliance for STATE PARKS GRANT reimbursement. SBCAG shall submit invoices to CITY electronically.
E. CITY will provide reimbursement to SBCAG within 30 days of receipt of invoice regardless of STATE GRANT reimbursement to CITY.
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6. OTHER PARTIES OF INTEREST
The following additional agencies and entities shall be collaborators to PARTIES in developing this PROJECT: The County of Santa Barbara, the City of Solvang, the Santa Ynez Band of Chumash Indians, and the California Department of Transportation.
7. POINTS OF CONTACT & NOTICES
PARTIES shall establish a primary point of contact in the execution of this MOU. SBCAG and CITY may modify its point of contact by providing in writing the new individuals contact name and information to the PARTIES’ point of contact.
Any notice or consent required or permitted to be given under this MOU shall be given to the primary point of contact in writing via mail and/or email. This section shall not be construed as meaning that PARTIES agree to service of process except as required by applicable law.
Agency Contact Individual and Information
CITY SCOTT WOLFE
City Manager
City of Buellton
107 West Highway 246
PO Box 1819
Buellton, CA 93427
[email protected]
SBCAG FRED LUNA
Director of Project Delivery and Construction
260 North San Antonio Road, Suite B
Santa Barbara, CA 93110
[email protected]
8. ISSUE RESOLUTION; ADMINSTRATIVE REMEDIES
It is the intent of PARTIES to resolve issues that may arise at the lowest possible level during the completion of this PROJECT. However, it is agreed that certain issues may need to be elevated to obtain a resolution. Below is a tiered description of how issues shall be resolved by PARTIES.
Level 1 – Project Development Team (PDT). The PDT shall be charged with the responsibility of resolving issues that arise during the development of the PROJECT when consensus cannot be reached. Issues regarding the WORK to be performed and cost or schedule, that do not demand action for additional budget authority, shall be attempted to be resolved by the PDT. The PDT will review the project issue, develop and discuss options for resolution and reach consensus on an approach. If consensus cannot be reached, the PDT will agree to elevate the issue to Level 2.
Level 2 – Executive Management. The PDT will convene a Level 2 – Management meeting when an issue cannot be resolved by the PDT at Level 1. The Level 2 Management members will include the City Manager for the CITY and SBCAG’s Executive Director.
No court shall exercise subject matter jurisdiction prior to exhaustion of all administrative remedies described in this section.
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9. INDEMNIFICATION AND NON-PARTNERSHIP
PARTIES agree to defend, indemnify, and hold harmless each other in accordance with the provisions in EXHIBIT A.
10. ENTIRE AGREEMENT AND AMENDMENTS
In conjunction with the matters considered herein, this MOU contains the entire understanding of the PARTIES and there have been no promises, representations, agreements, warranties or undertakings by any of the parties, either oral or written, of any character or nature hereafter binding except as set forth herein. This MOU may be altered, amended or modified only by an instrument in writing, executed by the PARTIES to this MOU and by no other means. Each PARTY waives their future right to claim, contest or assert that this MOU was modified, canceled, superseded, or changed by any oral agreements, course of conduct, waiver or estoppel.
Any changes to this MOU, unless otherwise noted, may only be made through a written amendment to this MOU executed by CITY and SBCAG. CITY and SBCAG may amend this MOU at any time provided that such amendments make specific reference to this MOU, are executed in writing, and signed by a duly authorized representative of each party. Such amendments shall not invalidate any parts of this MOU that are not changed by the amendment, nor relieve or release either PARTY from its obligations under this MOU that are not changed by the amendment. Each PARTY agrees to not unreasonably withhold its approval of any amendments proposed that are necessary in order to conform with federal, state or local governmental laws, regulations, ordinances, orders, rules, directives, circulars, bulletins, notices, guidelines, policies and available funding amounts.
PARTIES acknowledge that further amendment(s) to this MOU may be necessary in order to conform with applicable grantmaking agreements, federal, state or local governmental laws, regulations, ordinances, orders, rules, directives, circulars, bulletins, notices, guidelines, policies and available funding amounts. In the event that either PARTY determines that such amendment(s) is/are necessary, it shall give written notice of such determination to the other PARTY. The PARTIES agree to negotiate in good faith regarding such changes. Any such changes shall be mutually agreed upon and shall be made Amendment in the manner described in the paragraph above. In the event that the PARTIES cannot reach mutual agreement, this MOU may be terminated by either party upon written notice in accordance with the Termination section of this MOU.
11. DEBARMENT AND SUSPENSION
SBCAG certifies to CITY that it and its employees and principals are not debarred, suspended, or otherwise excluded from or ineligible for, participation in federal, state or local government contracts.
SBCAG certifies that it shall not contract with a contractor to complete WORK that is so debarred or suspended.
12. CONFLICT OF INTEREST
The PARTIES covenant that they presently have no employment or interest and shall not acquire any employment or interest, direct or indirect, including any interest in any business, property, or source of income, which would conflict in any manner or degree with the performance of services required to be performed under this MOU. Each PARTY agrees to promptly disclose to the other PARTY, in writing, any potential conflict of interest. Each PARTY retains the right to waive a conflict of interest disclosed if the conflict is determined to be immaterial, and such waiver is only effective if provided in writing.
13. RECORDS, AUDIT, AND REVIEW
The PARTIES shall keep such business records pursuant to this MOU as would be kept by a reasonably prudent practitioner of its profession and shall maintain such records for at least four (4) years following 37 of 116
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the termination of this MOU. All accounting records shall be kept in accordance with generally accepted accounting practices. The PARTIES shall have the right to audit and review all such documents and records at any time during regular business hours or upon reasonable notice. In addition, if this MOU exceeds ten thousand dollars ($10,000.00) the PARTIES shall be subject to the examination and audit of the State Auditor General for a period of three (3) years after final payment (Cal. Govt. Code Section 8546.7). The PARTIES shall participate in any audits and review, whether by CITY, SBCAG or the State, at no charge to any PARTY.
14. NONDISCRIMINATION
The PARTIES shall comply with Title VI of the Civil Rights Act of 1964, as amended, and with the provisions contained in Title 49, Code of Federal Regulations (CFR), Part 21 through Appendix C and 23 CFR § 710.405(b). During the performance of this MOU, the PARTIES, for itself, its assignees and successors in interest agrees as follows:
A. Compliance with Regulations. PARTIES shall comply with the regulations relative to nondiscrimination in federally-assisted programs of the Department of Transportation (hereinafter, “DOT”) 49 CFR Part 21, as they may be amended from time to time (hereinafter referred to as “Regulations”), which are herein incorporated by reference and made a part of this MOU.
B. Nondiscrimination. The PARTIES or contractor(s) shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The PARTIES shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the PARTIES to carry out these requirements is a material breach of this MOU, which may result in the termination of this MOU or such other remedy as recipient deems appropriate. PARTIES, with regard to the work performed by it during the MOU, shall not discriminate on the grounds of race, religion, color, sex, age or national origin in the selection or retention of subcontractors, including procurement of materials and leases of equipment.
C. Solicitations for Contractors including Procurement of Materials and Equipment. In all solicitations either by competitive bidding or negotiations made by the PARTIES for WORK to be performed under this MOU, including procurement of materials or leases of equipment, each potential contractor or supplier shall be notified by PARTIES of the obligations under this MOU, and the Regulations relative to nondiscrimination on the grounds of race, religion, color, sex, age or national origin.
D. Information and Reports. PARTIES shall provide all information and reports required by the Regulations or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information and its facilities as may be determined by CITY to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required by a PARTY is in the exclusive possession of another who fails or refuses to furnish this information, the PARTY shall so certify to CITY, and shall set forth what efforts it has made to obtain the information.
E. Sanctions for Noncompliance. In the event of noncompliance with the nondiscrimination provisions of this MOU, CITY shall impose such contract sanctions as it may determine to be appropriate, including, but not limited to:
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i. Withholding of payments under this MOU until SBCAG complies, and/or ii. Cancellation, termination or suspension of the MOU in whole or in part.
15. TERMINATION
A. For Convenience. Either party may terminate this MOU in whole or in part upon thirty (30) days written notice.
B. For Non-Appropriation of Funds. Notwithstanding any other provision of this MOU, in the event that no funds or insufficient funds are appropriated or budgeted by federal, state or local governments, or funds are not otherwise available for payments in the timeframe covered by this MOU, then CITY will notify SBCAG of such occurrence and CITY may terminate or suspend this MOU in whole or in part, with or without a prior notice period. Subsequent to termination of this MOU under this provision, CITY shall have no obligation to make payments with regard to the remainder of the term.
C. For Cause. Should SBCAG default in the performance of this MOU or materially breach any of its provisions, CITY may, at CITY’s sole option, terminate or suspend this MOU in whole or in part by written notice. Upon Receipt of notice, SBCAG shall immediately discontinue all work directed (unless the notice directs otherwise) and notify CITY as to the status of its performance. The date of termination shall be the date the notice is received by SBCAG, unless the notice directs otherwise.
Upon termination, SBCAG shall deliver to CITY all data, estimates, graphs, summaries, reports, and all other property, records, documents or papers as may have been accumulated or produced by SBCAG in performing this MOU, whether completed or in process, except such items as CITY may, by written permission, permit SBCAG to retain. Notwithstanding any other payment provision of this MOU, CITY shall pay SBCAG for satisfactory WORK performed to the date of termination to include a prorated amount of compensation due hereunder less payments, if any, previously made. In no event shall SBCAG be paid an amount in excess of the full price under this MOU. SBCAG shall furnish to CITY such financial information as in the judgment of CITY is necessary to determine the reasonable value of the WORK rendered. In the event of a dispute as to the reasonable value of the WORK rendered, the decision of CITY shall be final. The foregoing is cumulative and shall not affect any right or remedy which CITY may have in law or equity.
16. SECTION HEADINGS
The headings of the several sections, and any table of contents appended hereto, shall be solely for convenience of reference and shall not affect the meaning, construction or effect hereof.
17. SEVERABILITY
If any one or more of the provisions contained herein shall for any reason be held to be invalid, illegal or unenforceable in any respect, then such provision or provisions shall be deemed severable from the remaining provisions hereof, and such invalidity, illegality or unenforceability shall not affect any other provision hereof, and this MOU shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein.
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18. REMEDIES NOT EXCLUSIVE
No remedy herein conferred upon or reserved is intended to be exclusive of any other remedy or remedies, and each and every such remedy, to the extent permitted by law, shall be cumulative and in addition to any other remedy given hereunder or now or hereafter existing at law or in equity or otherwise.
19. NO WAIVER OF DEFAULT
No delay or omission of either PARTY to exercise any right or power arising upon the occurrence of any event of default shall impair any such right or power or shall be construed to be a waiver of any such default or an acquiescence therein; and every power and remedy given by this MOU to either PARTY shall be exercised from time to time and as often as may be deemed expedient.
20. SUCCESSORS AND ASSIGNS
All representations, covenants and warranties set forth in this MOU, by or on behalf of, or for the benefit of any or all of the PARTIES hereto, shall be binding upon and inure to the benefit of such party, its successors and assigns.
21. COMPLIANCE WITH LAW
PARTIES shall, at their sole cost and expense, comply with all CITY Ordinances, and, State and Federal laws, statutes, regulations, and rules now in force or which may hereafter be in force, including but not limited to legal requirements that pertain to construction, health and safety, labor, fair employment practices, equal opportunity, and all other matters applicable to the project.
22. CALIFORNIA LAW AND JURISDICTION
This MOU shall be governed by the laws of the State of California. Any litigation regarding this MOU or its contents shall be filed in the County of Santa Barbara, if in State court, or in the federal district court nearest to Santa Barbara County, if in federal court.
23. EXECUTION OF MOU IN COUNTERPARTS
This MOU may be executed in any number of counterparts and each of such counterparts shall for all purposes be deemed to be an original; and all such counterparts, or as many of them as the PARTIES shall preserve undestroyed, shall together constitute one and the same instrument.
24. AUTHORITY
All signatories and PARTIES to this MOU warrant and represent that they have the power and authority to enter into this MOU in the names, titles and capacities herein stated and on behalf of any entities, persons, or firms represented or purported to be represented by such entity(ies), person(s), or firm(s) and that all formal requirements necessary or required by any State and/or federal law in order to enter into this MOU have been fully complied with.
25. SURVIVAL
All provisions of this MOU which by their nature are intended to survive the termination or expiration of this MOU shall survive such termination or expiration.
26. PRECEDENCE
Exhibits attached to this MOU are incorporated herein and shall be considered a part of this MOU for the purposes stated herein. In the event of conflict between the provisions contained in the numbered 40 of 116
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sections of this MOU and the provisions contained in the Exhibits, the provisions of the numbered sections shall prevail over those in the Exhibits.
27. SUSPENSION FOR CONVENIENCE
CITY may, without cause, order SBCAG in writing to suspend, delay, or interrupt the services under this MOU in whole or in part for up to 30 days. CITY shall incur no liability for suspension under this provision and suspension shall not constitute a breach of this MOU.
28. ADMINISTRATIVE AMENDMENTS
The PARTIES agree that immaterial changes to the MOU such as updating the Notices contact information, addresses for notices, or other clerical error corrections which will not result in a material change to the MOU, WORK to be completed, or total budget amount may be authorized CITY’s City Manager, or designee, in writing, and SBCAG’s Executive Director, or designee. [This area intentionally left blank. Signatures on following pages.] 41 of 116
Santa Ynez River Regional Trail MOU between SBCAG and City of Buellton
This Memorandum of Understanding is entered into in Santa Barbara County and shall be effective when fully executed by the PARTIES.
SANTA BARBARA COUNTY ASSOCIATION OF GOVERNMENTS
A Joint Powers Authority
Randy Rowse Date:
Chair, SBCAG Board of Directors
ATTEST:
Marjie Kirn
Executive Director
Clerk of the Board
APPROVED AS TO FORM:
Rachel Van Mullem
County Counsel
Deputy County Counsel
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Santa Ynez River Regional Trail MOU between SBCAG and City of Buellton
This Memorandum of Understanding is entered into in Santa Barbara County and shall be effective when fully executed by the PARTIES.
CITY OF BUELLTON
A Municipal Corporation
David Silva Date:
Mayor
ATTEST:
City Clerk
APPROVED AS TO FORM:
Acting as City Attorney of the City of
Buellton
[This area intentionally left blank.]
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EXHIBIT A
INDEMNIFICATION & NON-PARTNERSHIP
1. Indemnification
In lieu of and notwithstanding the pro rata risk allocation which might otherwise be imposed between the PARTIES pursuant to California Government Code Section 895.6, the PARTIES agree that all losses or liabilities incurred by a party shall not be shared pro rata but instead the PARTIES agree that pursuant to California Government Code Section 895.4, each of the PARTIES hereto shall fully indemnify and hold each of the other parties, its officers, board members, employee and agents, harmless from any claim, expense or cost, damage or liability imposed for injury (as defined by California Government Code Section 810.8) occurring by reason of the negligent acts or omissions or willful misconduct of the indemnifying party, its officers, board members, employees or agents, under or in connection with or arising out of any work, authority or jurisdiction delegated to such party under this MOU. No party, nor any officer, board member, employee or agent thereof shall be responsible for any damage or liability occurring by reason of the negligent acts or omissions or willful misconduct of other parties hereto, their officers, board members, employees, or agents, under or in connection with or arising out of any work, authority or jurisdiction delegated to such other parties under this MOU.
2. Notification of Accidents and Survival Indemnification Provisions PARTIES shall notify the other PARTY immediately in the event of any accident or injury arising out of or in connection with this MOU. The indemnification in this MOU shall survive any expiration or termination of this MOU.
3. Non-Partnership
This MOU is not intended by the PARTIES to constitute or create a joint venture, pooling arrangement, or formal business organization of any kind. The rights and obligations of the PARTIES shall be only those expressly set forth herein. [This area intentionally left blank.]
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EXHIBIT B
Scope of Services (“WORK”)
PARTIES shall complete the tasks for which they assigned as WORK below for the PROJECT.
TASK
SBCAG CITY
1 1.1 Project Meetings/Agency Coordination L S
1.2 Financial management (invoicing and reimbursement) L S
1.3 Develop PROJECT Fact Sheet L S
1.4 Prepare quarterly reports L
1.5 Quality assurance L S
1.6 Project Closeout L S
2 2.1 Develop a request for proposals L
2.2 Advertise and solicit proposals L
2.3 Assemble proposal scoring committee L
2.4 Review and score proposals L S
2.5 Negotiate agreement with selected contractor L
2.6 Prepare agreement and seek agreement execution L
3 3.1 Develop public outreach plan L S
3.2 Develop and maintain project webpage L
3.3 Conduct one in-person public workshop L S
3.4 Seek public feedback via electronic means L S
3.5 Document public process L
4 4.1 Conduct Initial Study L S
4.2 Determine level of required review L S
4.3 Prepare draft environmental document L
4.4 Seek comments on draft environmental document L
4.5 Conduct required meetings (Scoping Meeting, CITY Council, Boards, or Commissions (up to four)) L S
4.6 Prepare final environmental document S
4.7 Seek certification or approval of final environmental document S L
4.8 File final document with the State and County Clerk L S 5 5.1
Develop Base Mapping, Area of Potential Effect Mapping, Biological Study Area Mapping, Tree Removals, Environmental Constraints and Other Maps
L
5.2 Develop concept level design study of various segments and alternatives based on conversion of existing, new alignments L
5.3 Preparation of preliminary assessment of right of way needs and any utility conflicts. Right of Way Data Sheet. L
5.4 Develop list of permits likely to be required. Coordinate with environmental lead on proposed permit consultations, and any proposed mitigations
L
,
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TASK
SBCAG CITY
5.4 Geometric Design to 35%, typical sections, intersection layouts (as needed), L
5.5 Prepare Project Cost Estimate based on 35% design L LEGEND:
Symbol Description
S Shared responsibility among PARTIES
L Lead responsibility by either SBCAG or CITY
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EXHIBIT C
PROJECT Cost and Funding
PARTIES, in accordance with the provisions of the MOU, hereby agree that the information in the table below represents the cost and funding to complete the WORK in this MOU.
Work
Task
No.
Work Task Description Budget Amount
1 Environmental Document $100,000
2 Concept Design $250,000
3 Public Outreach $75,000
TOTAL $425,000
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EXHIBIT D
PROJECT Schedule
PARTIES, in accordance with the provisions of the MOU, hereby agree that the information in the table below represents the schedule to complete the WORK in this MOU. The PROJECT schedule may be amended in writing with the consent of both PARTIES. [This area intentionally left blank.]
Schedule (Year/Month)
Work
Task No. Task Description 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12 01 02 03 04 05 06 0 Administration
0.1 Develop Request for
0.2 Solicit and Score Proposals
0.3 Complete agreement with
selected contractor
0.4 Reporting
0.5 Invoicing
0.6 Project Closeout
1 Environmental Document
1.1 Conduct Initial Study
1.2 Determine Level of
Necessary Environmenal
1.3 Analysis
1.4 Review of draft
Environmental Analysis
1.5 Environmental Analysis
Documents
2 Concept Design
2.1 Develop alignment map
2.2 Identify alignment
2.3 Complete draft 30% design
2.4 Seek review of draft design
2.5 Prepare final 30% design
2.6 Develop construction cost
estimate from concept design
3 Public Outreach
3.1 Develop public outreach plan
3.2 Execute public outreach
related to environmental
3.3 Execute public outreach
related to design
3.4 Present work to CITY political
bodies
2025 2026 2027
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CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 6
To: The Honorable Mayor and City Council
From: Rose Hess, Public Works Director
Meeting Date: September 25, 2025
Subject: Approval of Office of Traffic Safety (OTS) Grant Agreement and Consulting Services Agreement with Move Santa Barbara
BACKGROUND
The City has received an Office of Traffic Safety (OTS) Grant from the State of California for the implementation of the Santa Ynez Bicycle and Pedestrian Outreach Program. The Program will provide education and outreach activities regarding pedestrian and bicycle traffic safety. Activities such as in-person or virtual training and presentations, on-foot safety trainings, bike rodeos, community bike rides, helmet fittings and outreach at community events and more will occur throughout the Santa Ynez Valley.
The OTS has authorized the allocation and funding of our grant effective October 1, 2025, in the amount of $47,369. In order to continue the process of funding, the City will need to execute the Grant Agreement (Attachment 1).
This Program is only partially funded by the OTS Grant. The Program as a whole is spearheaded by the County of Santa Barbara who has already established on-going scope of work and contract with MoveSB (formerly SBBIKE) for implementation. The Program will be a collaboration between the Cities of Buellton and Solvang, and the County of Santa Barbara, with the City of Buellton as the lead/recipient for the OTS Grant. Previously, the City has executed a professional services agreement with MoveSB for implementation with a cost breakdown for eligible activities specific to the OTS grant. However, this grant cycle, OTS has specifically requested that the City issue a purchase order for these services to streamline the grant implementation process.
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OTS Grant & Move SB Page 2 September 25, 2025
FISCAL IMPACT
Approval of this Grant Agreement and the MoveSB purchase order will require a budget amendment in the Fiscal Year 25/26 Budget to include the Santa Ynez Valley Bicycle and Pedestrian Outreach Program to the City’s Public Works budget (001-558-60800) with a budget allocation of $47,369 from General Fund. The expenditures to this project will be reimbursed by the OTS Grant, resulting in minimal, if any, impacts to the General Fund at the completion of the Grant process.
RECOMMENDATION
That the Council approve the OTS Grant Agreement and authorize execution of the Grant Agreement and any amendments or modifications as needed, and approve an agreement with MoveSB through a purchase order for implementation of the Grant Scope of Work in an amount not to exceed $47,369, and authorize the budget adjustment, adding the Santa Ynez Valley Bicycle and Pedestrian Outreach Program to the City’s Public Works budget (001-558-60800) with a budget allocation of $47,369.
ATTACHMENTS
Attachment 1 – OTS Grant Agreement
Attachment 2 – Move Santa Barbara County Proposal
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State of California – Office of Traffic Safety
GRANT AGREEMENT
GRANT NUMBER
PS26059
1. GRANT TITLE
Pedestrian and Bicycle Safety Program
2. NAME OF AGENCY 3. Grant Period
Buellton From:
To:
10/01/2025
09/30/2026 4. AGENCY UNIT TO ADMINISTER GRANT
Buellton Public Works
5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving pedestrians and bicyclists. The funded strategies may include classroom education, bicycle rodeos, community events, presentations, and workshops. These countermeasures should be conducted in communities with high numbers of pedestrian and/or bicycle related crashes including underserved communities, older adults, and school-aged children. Coordinated efforts such as Safe Routes to School initiatives, Safe System Approach, and working with community based organizations are highly encouraged to prevent fatalities and injuries of vulnerable non-motorized road users.
6. Federal Funds Allocated Under This Agreement Shall Not Exceed:
Allocation is contingent upon availability of federal funds. $47,369.00
7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
Schedule A – Problem Statement, Goals and Objectives and Method of Procedure Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable) Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable) Exhibit A – Certifications and Assurances
Exhibit B* – OTS Grant Program Manual
Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Rose Hess
Director of Public Works
[email protected]
(805) 686-0137
107 W. Highway 246
Buellton, CA 93427
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Scott Wolfe
City Manager
[email protected]
(805) 686-0137
107 W. Highway 246
Buellton, CA 93427
(Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Shannel Zamora
Finance Director
[email protected]
(805) 686-0137
107 W. Highway 246
Buellton, CA 93427
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Stephanie Dougherty
Director
[email protected]
(916) 509-3030
2208 Kausen Drive Suite 300
Sacramento, CA 95758
(Signature) (Date) (Signature) (Date)
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10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED
EXPENDITURES
AGREEMENT
TOTAL $47,369.00
AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above.
$47,369.00
PRIOR AMOUNT ENCUMBERED FOR THIS
AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $47,369.00
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu SAM #:
REGISTERED
ADDRESS:
CITY:
ZIP+4:
PDM4WJ1QB2G4
107 W Highway 246
Buellton
93427-9455
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule A
GRANT NUMBER
PS26059
1. PROBLEM STATEMENT
Describe the city, county, or jurisdiction this grant will impact.
SUMMARY. The City of Buellton, in conjunction with MOVE Santa Barbara County, is requesting funding to build on the work of last year’s OTS grant to offer activities that will encourage youth to ride/walk to school as well as promote safe bicycling/walking behavior.
IMPACT AREAS. The grant will impact the City of Buellton and the unincorporated communities of Los Olivos (approximately 9 miles from Buellton) and Santa Ynez (approximately 7 miles from Buellton.) Buellton, Los Olivos, and Santa Ynez are part of the region known as the Santa Ynez Valley which also contains the City of Solvang and several other unincorporated communities. The region is also home to the Santa Ynez Reservation of the Santa Ynez Band of Chumash Indians. Buellton encompasses an area of 1.58 square miles; Los Olivos encompasses an area of 2.49 square miles; and Santa Ynez encompasses an area of approximately 5 miles. According to the 2022 U.S. Census Bureau Population Estimates, Buellton has a population of 5,150, Los Olivos has a population of 1,020, and Santa Ynez has a population of 4,716. (The entire Valley is home to approximately 23,000 residents). Several highways run through and around the Valley. In particular, Highway 101 and Highway 246 run through Buellton, Highway 154 runs through Los Olivos, and 154 and 246 run through Santa Ynez.SUMMARY. The City of Buellton, in conjunction with MOVE Santa Barbara County, is requesting funding to build on the work of last year’s OTS grant to offer activities that will encourage youth to ride/walk to school as well as promote safe bicycling/walking behavior.
IMPACT AREAS. The grant will impact the City of Buellton and the unincorporated communities of Los Olivos (approximately 9 miles from Buellton) and Santa Ynez (approximately 7 miles from Buellton.) Buellton, Los Olivos, and Santa Ynez are part of the region known as the Santa Ynez Valley which also contains the City of Solvang and several other unincorporated communities. The region is also home to the Santa Ynez Reservation of the Santa Ynez Band of Chumash Indians. Buellton encompasses an area of 1.58 square miles; Los Olivos encompasses an area of 2.49 square miles; and Santa Ynez encompasses an area of approximately 5 miles. According to the 2022 U.S. Census Bureau Population Estimates, Buellton has a population of 5,150, Los Olivos has a population of 1,020, and Santa Ynez has a population of 4,716. (The entire Valley is home to approximately 23,000 residents). Several highways run through and around the Valley. In particular, Highway 101 and Highway 246 run through Buellton, Highway 154 runs through Los Olivos, and 154 and 246 run through Santa Ynez.
Describe the problem(s) to be addressed, supported by current and relevant crash data. (most recent calendar year data/stats).
Activities described in this grant will encourage more students to bike/ride to school and promote safe walking/bicycling practices. MOVE will focus on 5 schools - Jonata Middle School (Buellton), Oak Valley Elementary School (Buellton), Los Olivos Elementary (Los Olivos), Santa Ynez Valley Charter (Santa Ynez), and Santa Ynez Elementary School (Santa Ynez) – all of which have safety concerns. Numerous sources indicate there is an increased risk of walking/biking crashes for children around schools. Similarly, data aggregated over a ten-year period (from the TIMS database) demonstrates there is a safety issue around these five schools. From 2013 to 2023, (within one-half mile of the five schools) there were 10 crashes involving pedestrians and 11 crashes involving bicyclists. These included 3 fatalities and 2 serious injuries. Furthermore, over the past year, there were 5 crashes involving pedestrians and bicyclists (TIMS).
Also, in a paper titled, “Factors Contributing to Pedestrian and Bicycle Crashes on Rural Highways” the Federal Highway Administration notes, “Rural pedestrian and bicyclist crashes were found to be characterized by higher percentages of fatalities, higher percentages of alcohol consumption, higher vehicles speeds, unpaved shoulders, and midblock-related crash types.” As three of the schools MOVE will serve are in rural areas, students who attend these schools are at a higher risk of dying or being severely injured should a walking/bicycle crash occur. This underscores the need for pedestrian/bicycle safety instruction.
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Bicycle and pedestrian safety is of paramount concern in the Santa Ynez Valley right now as there is a tremendous push to promote active transportation in the region. Buellton, Solvang, the County of Santa Barbara, and the Santa Ynez Chumash tribe are working together to secure funding to complete the Santa Ynez River Trail Project which will connect the far western end of Buellton to Santa Ynez (an unincorporated community in the Valley) along the Santa Ynez River with a bicycle and pedestrian path. Among other benefits, this will allow pedestrians/bicyclists to travel between Solvang and Buellton without having to travel along Highway 246. Ultimately, this project will encourage a healthier and more active lifestyle in the area by increasing the number of bicyclists and enabling safe travel.
Also, Buellton is in the process of securing funding to carry out the West Highway 246 Ped/Bike Safety Improvements Project. In short, this project intends to lower vehicle speeds and improve safety for pedestrians and cyclists. There are many businesses and schools near this stretch of highway, including Jonata Middle School (.2 miles away) and Oak Valley Elementary School (.3 miles away). Therefore, this places the project in the “Safe Routes to School” category as many students travel down Highway 246 when biking/walking to school. As part of the funding from the 2024 cycle of OTS, the City of Buellton received funding to purchase a trailer with radar that flashes the speed of drivers in an effort to slow down cars around the school. Ultimately, this project will build on last year’s grant and help ensure the safety of current and future students who attend these schools.
As a result of these two projects creating new access to active transportation possibilities, the area will likely soon see a rise in the number of bicyclists and pedestrians. Consequently, there will be an increased need to ensure these new riders understand bicycle safety. For example, many more parents will likely feel comfortable allowing their children to bike to school once Highway 246 is improved. However, if these children do not understand bicycle safety, they will still be at risk of injury or fatality. Therefore, this coming spike in riders highlights the need for bicycle safety courses, activities, and events. This is especially true for bicyclists aged 5 to 15 who will come of age as these projects are carried out.
Electric bikes, or e-bikes, are now popular in the region and fill an important niche for teenagers who cannot, or do not, drive but require transportation to school, activities, or jobs. As this population of riders gravitates more toward this mode of transportation, there is a viable need for safety instruction as the potential for serious injury on e-bikes is greater than on traditional bikes. (This is due, in large part, to the increased capacity for traveling speed on these bikes.) There is a conversation developing in the region as to how to make the transportation system as a whole more accommodating and safer for e-bike riders. This conversation has identified the need for high-level safety instruction, especially for junior high and high school students whose brains are developing and require guidance as to how to make sound decisions when traveling on e-bikes.
Define the target population the grant intends to serve and how they are affected by the problem(s).
The target population of this grant is children in the Santa Ynez Valley ages 5 to 15 who attend Jonata Middle School (Buellton), Oak Valley Elementary School (Buellton), Los Olivos Elementary (Los Olivos), Santa Ynez Valley Charter (Santa Ynez), and Santa Ynez Elementary School (Santa Ynez). These schools will have an estimated total enrollment of 1,000 students during the grant period.
The problems described above can potentially place the target population in danger and/or discourage them from cycling/walking. For example, in spite of the dangers presented by the design of Highway 246, some students still ride to school along this main highway (and roads that feed into 246). In particular, these safety classes/events will give them the tools to ride in a safe and secure manner. Also, students who do not ride along a main highway will benefit from the safety classes and events. Furthermore, there are many students attending these schools whose families are considered “low-income,” and are challenged to purchase a bicycle. The activities funded by this grant will address issues that keep them from bicycling, in addition to ensuring they, too, have the skills to ride in a safe and secure manner.
2. PERFORMANCE MEASURES
A. Goals:
1. Reduce the number of persons killed in traffic crashes.
2. Reduce the number of persons injured in traffic crashes.
3. Reduce the number of pedestrians killed in traffic crashes. 54 of 116
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4. Reduce the number of pedestrians injured in traffic crashes.
5. Reduce the number of pedestrians killed under age 15 in traffic crashes.
6. Reduce the number of pedestrians injured under age 15 in traffic crashes.
7. Reduce the number of pedestrians killed over age 65 in traffic crashes.
8. Reduce the number of pedestrians injured over age 65 in traffic crashes.
9. Reduce the number of bicyclists killed in traffic crashes.
10. Reduce the number of bicyclists injured in traffic crashes.
11. Reduce the number of bicyclists under age 15 killed in traffic crashes.
12. Reduce the number of bicyclists under age 15 injured in traffic crashes.
13. Increase bicycle helmet usage.
B. Objectives: Target Number
1. Issue a news release announcing the kick-off of the grant by December 31st. The kick-off news releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release.
1 2. Participate in traffic safety fairs and/or community events with an effort to reach individuals.
1 3. Collaborate with traffic safety stakeholders (government organizations, health care agencies, law enforcement agencies, and/or community-based organizations) to reach individuals.
1 4. Participate in the following campaigns: National Walk to School Day, National Bicycle Safety Month, California's Pedestrian Safety Month and National Pedestrian Safety Month.
4 5. Distribute pedestrian/bicycle safety items to increase safety and visibility at no cost to youth or community members in need, who received traffic safety education during bicycle rodeos, presentations, workshops, trainings, and community events.
Report quarterly the dates and locations where pedestrian/bicycle safety items were distributed.
1 6. Conduct Walking School Buses at schools with an effort to reach students. 1
7. Conduct bicycle helmet usage surveys pre and post-grant activities. Bicycle helmet usage surveys should occur at the start and end of the grant. A pre-survey will be required to determine the base year helmet use rate and a post-survey will be required to determine the operational rate. Pre and post surveys should be conducted at the same location. Upload completed survey to GEMS. 2 8. Conduct bicycle rodeos. 1
9. Distribute and properly fit OTS funded bicycle helmets at no cost to community members in need who receive bicycle helmet safety education. 200
10. Purchase bicycle helmets. 200
11. Conduct community bicycle rides providing bicycle safety education to promote safe bicycling in the community with an effort to reach bicyclists. 1 12. Participate in quarterly meetings with countywide pedestrian and/or bicycle safety stakeholders to collaborate on events, share best practices, and leverage resources.
4 13. Execute subcontracts referenced in the budget. Prior to finalizing the subcontract, grantee should work with the OTS to ensure all costs in the sub contract are allowable. Upon execution of subcontract, upload a copy of the subcontract and request a revision to the grant budget to add new budget line items for associated costs under contractual services. If not yet executed, provide ETA. 1 14. Conduct Bike Safety Education and Training for students at all elementary schools in collaboration with participating schools. Classes will typically consist of four (4) sessions during PE and include helmet fitting, a bicycle safety check, clothing check, and skills such as stopping, yielding, and using turn signals, among others.
Bicycles and helmets will be provided for all students in need. The program will include instructors, course material, set up and take down, and options for PE teachers to learn the curriculum. When reporting, include date/location, total 40 55 of 116
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number of students completing each course, and number of new students learning to ride for the first time.
3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year) Develop operational plans to implement the “best practice” strategies outlined in the objectives section.
Conduct all training needed to implement the program, in the first quarter. Purchase all grant related supplies and materials to implement the program, in the first quarter. Items with a unit cost of $5,000 or more (including tax and shipping) must comply with Buy America.
Media Requirements
Issue a news release approved by the OTS PIO announcing the kick-off of the grant by December 31 and after the grant is signed and executed, but no sooner than October 1, the start of the grant year. The kick-off release must be approved by the OTS PIO. If you are unable to meet the December 31 deadline to issue a kick-off press release, communicate reasons to your OTS grant coordinator and OTS PIO.
B. Phase 2 – Program Operations (Throughout Grant Year) Media Requirements
The following requirements are for all grant-related activities:
Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
Send all PowerPoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.
The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator. Pre-approval is not required when using any OTS-supplied template for media advisories, news releases, social media graphics, videos or posts, or any other OTS-supplied educational material.
However, copy the OTS PIO at [email protected] and your OTS grant coordinator when any material is distributed to the media and public, such as a news release, educational material, or link to social media post.
If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator.
News releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are EXEMPT from the OTS PIO approval process.
The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are EXEMPT from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your OTS grant coordinator with the embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email. Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval.
Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, 56 of 116
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etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS grant coordinator for approval prior to the production or duplication. Use the following standard language in all press, media, and printed materials, space permitting:
Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult the OTS PIO and copy your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.
Email the OTS PIO at [email protected] and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.
If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grantrelated event or program. Media and program highlights are to be reflected in QPRs. Any news releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year.
For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and OTS Grants Media Approval Process FAQs on the OTS website. Contact the OTS PIO or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.
C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)
1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)
2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
Collect and report quarterly, appropriate data that supports the progress of goals and objectives. Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
Collect, analyze and report statistical data relating to the grant goals and objectives.
4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.
5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule B
GRANT NUMBER
PS26059
FUND NUMBER CATALOG
NUMBER (CFDA)
FUND DESCRIPTION TOTAL AMOUNT
402PS-26 20.600 State and Community Highway
Safety
$47,369.00
COST CATEGORY FUND
NUMBER
UNIT COST OR
RATE
UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
$0.00
Category Sub-Total $0.00
B. TRAVEL EXPENSES
$0.00
$0.00
Category Sub-Total $0.00
C. CONTRACTUAL SERVICES
Ped/Bike Safety Consultant - $47,369 402PS-26 $47,369.00 1 $47,369.00 > Traffic Safety Fair/Community Event 402PS-26 $0.00 1 $0.00 > CBO Collaboration Meetings 402PS-26 $0.00 1 $0.00
> National and State Traffic Safety
Campaigns
402PS-26 $0.00 4 $0.00
> Walking School Bus 402PS-26 $0.00 1 $0.00
> Bicycle Rodeo 402PS-26 $0.00 1 $0.00
> Community Bike Ride 402PS-26 $0.00 1 $0.00
> Stakeholder Meetings 402PS-26 $0.00 4 $0.00
> Safety Skills Classes 402PS-26 $0.00 40 $0.00
> Bicycle Helmets 402PS-26 $0.00 200 $0.00
> Pedestrian/Bicycle Safety Items 402PS-26 $0.00 1 $0.00 Category Sub-Total $47,369.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
E. OTHER DIRECT COSTS
$0.00
Category Sub-Total $0.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
GRANT TOTAL $47,369.00
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule B-1
GRANT NUMBER
PS26059
BUDGET NARRATIVE
PERSONNEL COSTS
-
TRAVEL EXPENSES
-
CONTRACTUAL SERVICES
Ped/Bike Safety Consultant - $47,369 - The Buellton Public Works Agency will seek a contractor to assist with fulfilling the goals and objectives of this grant. Work rendered for this program will include the following expenses: fees to provide pedestrian and bicycle safety education, safety items, and educational materials to students at local schools and attendees of local community events and safety fairs.
Prior to finalizing the subcontract, grantee will work with the OTS to ensure the subcontract budget and all costs are allowable. Upon execution of subcontract, grantee will provide a copy of the subcontract to the OTS and will request a grant budget revision to include the associated costs of the subcontract in the grant budget as a prerequisite for claiming these costs.
> Traffic Safety Fair/Community Event - Participate in traffic safety fairs and/or community events with an effort to reach individuals.
> CBO Collaboration Meetings - Work closely with community-based organizations at both the neighborhood and community level with an effort to reach individuals. > National and State Traffic Safety Campaigns - Participate in the following campaigns: National Walk to School Day, National Bicycle Safety Month, California's Pedestrian Safety Month and National Pedestrian Safety Month.
> Walking School Bus - Conduct Walking School Buses at schools with an effort to reach students. > Bicycle Rodeo - Conduct bicycle rodeos with an effort to reach individuals. > Community Bike Ride - Conduct community bicycle rides providing bicycle safety education to promote safe bicycling in the community with an effort to reach bicyclists. > Stakeholder Meetings - Participate in quarterly meetings with countywide pedestrian and/or bicycle safety stakeholders to collaborate on events, share best practices, and leverage resources. > Safety Skills Classes - Support bicycle safety education classes for students at elementary schools.
Classes will typically take place during PE and will include helmet fitting, a bicycle safety check, clothing check and lesson-based skills such as stopping, yielding, using turn signals, among others. Bicycles and helmets will be provided. Instruction, course material, set up and take down and teacher training will be provided. Reporting will include date/location, total number of students completing each course and number of new students who learned to ride for the first time. > Bicycle Helmets - Helmets to be distributed at no cost during bicycle rodeos and other bicycle safety related events. Cost per helmet not to exceed a Unit Cost of $20, including shipping, handling, and tax. More expensive helmets may be purchased if approved by OTS.
> Pedestrian/Bicycle Safety Items - Cost may include bicycle headlights/taillights, reflectors, and reflective items such as arm and leg bands, tape, or zipper pulls; to be distributed at no cost during bicycle rodeos, onfoot pedestrian trainings, presentations, workshops, community events and other pedestrian or bicycle traffic safety related events to increase safety and visibility. Additional items may be purchased if approved by OTS.
EQUIPMENT
-
OTHER DIRECT COSTS
-
INDIRECT COSTS
-
STATEMENTS/DISCLAIMERS
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There will be no program income generated from this grant. 60 of 116
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Appendix A to Part 1300—Certifications and Assurances for Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117- 58)
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding.
Applicable provisions include, but are not limited to, the following:
GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:
23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended; Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58; 23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs; 2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;
2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
NONDISCRIMINATION
(applies to subrecipients as well as States)
The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:
Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964); 28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);
The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the
Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federallyfunded or not); Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38
State of California – Office of Traffic Safety
GRANT AGREEMENT
Exhibit A
GRANT NUMBER
PS26059
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The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively.
GENERAL ASSURANCES
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:
“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.”
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.
SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:
1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.
2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
“The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”
3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred to as DOT order 1050.2A) [1]in every contract or agreement subject to the Acts and the Regulations.
4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.
5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.
6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.
7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.
8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the 62 of 116
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form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or
b. the period during which the Recipient retains ownership or possession of the property.
9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.
10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.
By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any subrecipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.
The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.
THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about:
1. The dangers of drug abuse in the workplace;
2. The grantee's policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation, and employee assistance programs;
4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;
5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a); c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will—
1. Abide by the terms of the statement;
2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction; e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted—
1. Taking appropriate personnel action against such an employee, up to and including termination;
2. Requiring such employee to participate satisfactorily in a drug abuse assistance or 63 of 116
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rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.
POLITICAL ACTIVITY (HATCH ACT)
(applies to subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)
CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;
3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)
INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES) 64 of 116
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1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.
4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.
6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.
7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart
9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS—PRIMARY TIER
COVERED TRANSACTIONS
1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and 65 of 116
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its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency;
b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.
2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.
INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart
9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).
8. Nothing contained in the foregoing shall be construed to require establishment of a system of 66 of 116
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records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—LOWER TIER
COVERED TRANSACTIONS
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.
BUY AMERICA
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.
CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)
GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:
1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.
2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.
DISCLOSURE REQUIREMENTS
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No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:
1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.
2. NHTSA will review the disclosure and may require additional relevant information from the recipient.
If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.
3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.
PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.
POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website ( www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.
POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or reevaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving. 68 of 116
MoveSBCounty.org
(805) 845-8955
MAILING ADDRESS:
P.O. Box 92047
Santa Barbara, CA 93190
SANTA BARBARA OFFICE:
508 E. Haley St.
Santa Barbara, CA 93101
SANTA MARIA OFFICE:
310 Oak St.
Santa Maria, CA 93454
August 28, 2025
Attn: Rose Hess, PE
Public Works Director / City Engineer
City of Buellton
107 West Highway 246
Buellton, CA 93427
RE: Office of Traffic Safety (OTS) Grant to Enhance Safety for Bicyclists and Pedestrians in the Santa Ynez Valley
Proposal Summary
The mission of MOVE Santa Barbara County (legal name: Santa Barbara Bicycle Coalition) is to educate, empower and advocate for people who walk, bicycle and take public transit.
The scope and budget provided on the following pages describe the work to be provided by MOVE in the Santa Ynez Valley funded through a grant provided by the Office of Traffic Safety (OTS). The work will end no later than Sept 30, 2026 and Quarterly Reports will be provided by MOVE to the City of Buellton to document the work completed per OTS grant requirements. 69 of 116
PG 2
Scope of Work
The following task list describes the work to be completed during the project timeframe. It includes the number of presentations, helmets to be distributed, etc. where applicable. 70 of 116
PG 3
Budget
The following budget describes the cost for each task. Progress Reports and Invoices will be submitted on a quarterly basis or as directed by the City of Buellton.
We look forward to supporting the City of Buellton’s work to increase safety and access for people walking and bicycling in the Santa Ynez Valley. Please do not hesitate to contact us if you have further questions.
Sincerely,
Rick Wayman, Interim Executive Director
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CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 7
To: The Honorable Mayor and City Council
From: Shannel Zamora, Finance Director
Meeting Date: September 25, 2025
Subject: Discussion of Contract Agreement for Investment Advisory Services with Optimized Investment Partners, LLC
BACKGROUND
City staff have been exploring opportunities to contract with an investment advisory firm to assist with diversifying assets in an effort to increase interest earnings.
The City of Buellton has historically invested its surplus cash in Local Agency Investment Fund (LAIF), money market accounts, and Certificates of Deposits. For several years, this conservative strategy worked well because market interest rates were low, providing near-complete liquidity while generating modest interest earnings. However, over the last few years, market interest rates have risen. To take advantage of these changes in the investment market, staff have been reviewing their options for a more active investment strategy.
After conducting informal bids and interviews with Meeder Investments, King Capital Advisors, and Optimized Investment Partners (OIP), staff determined that OIP is best suited to meet the City's current and future needs. This determination was based on their demonstrated expertise, municipal investment market knowledge, and reasonable service fees. OIP provided highly positive references, demonstrates in-depth investment market understanding, and has experience providing investment advisory services to other agencies similar in size to the City of Buellton.
City staff have found Optimized Investment Partners to be a well-qualified investment advisory firm capable of providing prudent investment advice for the City's idle cash and outlining policies to maximize cash efficiency while achieving the City's primary investment objectives of safety, liquidity, and reasonable yield. 72 of 116
Optimized Investment Partners offers services that are unique in the industry. Their comprehensive scope includes cash-flow modeling, investment policy review and drafting, monthly cash account review, quarterly investment reporting, continuous investment advice, unlimited virtual meetings with staff, and general investment advisory services.
The investment strategies currently being considered will utilize a multi-year laddering approach designed to take advantage of the higher interest rates currently available in the market.
David Bilby, President and CEO, Robert Michalik, Executive Vice President & COO, and Brittany Tran, Marketing Director of Optimized Investment Partners, are scheduled to attend the City Council meeting should the Council have any questions.
FISCAL IMPACT
The cost of investment advisory services is already included in the City’s adopted biennial budget. Based on current interest rates, it is anticipated that by contracting with Optimized Investment Partners (OIP), the City will generate approximately $12,750 in additional revenue per month during the first 12 months. This equates to an estimated $153,000 in gross additional annual revenue. The advisory fee charged by OIP is approximately $1,800 per month, or $21,600 annually, resulting in a projected positive net fiscal impact of $10,950 per month, or $131,400 annually. The advisory fee is subject to change based on fluctuations in the amount of assets under management (AUM) and is set at a flat rate of 0.10% (10 basis points), as specified in the advisory contract.
RECOMMENDATION
That the City Council authorize the City Manager to execute the agreement with Optimized Investment Partners, LLC for ongoing Investment Advisory Services.
ATTACHMENTS
Attachment 1 – Investments 101 Presentation by Optimized Investment Partners, LLC
Attachment 2 – Agreement for professional services-Optimized Investment Partners, LLC
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1 AGREEMENT FOR PROFESSIONAL SERVICES
TO PERFORM INVESTMENT ADVISORY SERVICES
This AGREEMENT is entered into this _____ day of August, 2025, by and between the City of Buellton, a municipal corporation (“CITY”) and OPTIMIZED INVESTMENT PARTNERS, LLC. (“Optimized” OR “ADVISER”).
RECITALS
A. The City desires for Investment Adviser to provide non-discretionary Investment Advisory services related to the City’s investment portfolio for investment of surplus funds to achieve preservation of capital and maintain appropriate levels of liquidity at market yields.
B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for advisory services to accomplish this work.
C. The Adviser warrants to the City that it has the licenses, qualifications, and experience to perform the services under this Agreement.
D. The City desires to contract with the Adviser to perform the services as described in Attachment A “The Proposal.”
NOW, THEREFORE, based on the foregoing recitals, the City and the Adviser agree as follows:
1. CONSIDERATION AND COMPENSATION
A. As partial consideration, ADVISER agrees to perform the work listed in the SCOPE OF SERVICES, attached as Attachment A “The Proposal.”
B. As additional consideration, ADVISER and CITY agree to abide by the terms and conditions contained in this Agreement.
C. As additional consideration, CITY agrees to pay ADVISER for ADVISER’s services, based on “Compensation” as reflected in Attachment A “The Proposal,” unless otherwise specified by written amendment to this Agreement. City Manager is authorized to allow an additional amount not to exceed twenty percent (20%) of the total estimated amount under this Agreement.
D. No additional compensation shall be paid for any other expenses incurred, unless first approved by the Finance Director or his/her designee.
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2 E. ADVISER shall submit monthly invoices to CITY. CITY shall pay ADVISER all uncontested amounts set forth in ADVISER’s invoice within 30 days after it is received.
2. SCOPE OF SERVICES.
A. ADVISER will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Attachment A “The Proposal” and incorporated herein by this reference.
B. Except as herein otherwise expressly specified to be furnished by CITY, ADVISER will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of ADVISER by this Agreement.
C. Optimized’s attendance or participation at any publicly noticed meeting (in addition to the one virtual meeting included in the scope of services section), whether such participation is in person, digital, video and/or telephonic (e.g., City Council, Planning Commission, Public City Board, other), as requested by Client is in addition to stated compensation schedule (Additional Task) and will be billed at the professional services (hourly) fees as shown on Attachment A “The Proposal,” Exhibit 1.
D. Optimized’s services outlined and described herein are advisory services only. Any decisions or actions taken or not taken by Client and affiliates, are deemed to be based on Client’s understanding and by execution of this Agreement, acknowledgement that Optimized’s services are advisory only and as such, cannot be relied on as to the results, performance and conclusions of any investment or project that Client may or may not undertake as related to the services provided including any verbal or written communications by and between the Client and Optimized. Client acknowledges that Optimized's use of work product is limited to the purposes contemplated within this Agreement.
Optimized makes no representation of the work product's application to, or suitability for use in, circumstances not contemplated by the scope of work under this Agreement
3. PAYMENTS. For CITY to pay ADVISER as specified by this Agreement, ADVISER must submit a monthly invoice to CITY in accordance with the schedule of compensation incorporated in Attachment A “The Proposal.” For the convenience of OPTIMIZED’s clients, we offer a secure ACH payment method.
Bank account information provided on a separate form after contract execution. Services will be invoiced monthly at Consultant’s standard billing rates, as shown on Attachment A “The Proposal,” Exhibit 1. In addition to professional services (hourly) fees, invoices will include reimbursement for out-of-pocket expenses such as travel and mileage (provided that there shall be no overnight travel without the Client’s prior approval and that mileage shall be reimbursed at the current IRS mileage reimbursement rate), professional printing, conference calls, and delivery charges for messenger and overnight packages at actual cost. Unless otherwise agreed to in advance, out-of-area travel, if any, requires advance funding of flights and hotel accommodations. All standard deliverables will be provided electronically. No additional out-of-pocket expenses are assumed unless specifically requested by Client. The first monthly invoice will be generated after investment recommendations have been approved by Client and funds have been invested. Fees will not be charged on assets in City checking (i.e., demand deposit) accounts. Fees are charged on the ending monthly custodial bank balance, assets invested in certificates of deposit, and pooled account assets including cash and investments, as reported by the custodial bank, broker/dealers, 82 of 116
3 other banks, and pooled account administrators. Optimized will submit an invoice calculated monthly with a statement provided.
4. TIME OF PERFORMANCE. The services of the ADVISER are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the City’s reasonable satisfaction, in accordance with the schedule incorporated in Attachment A “The Proposal”, unless extended in writing by the CITY.
5. FAMILIARITY WITH WORK. By executing this Agreement, ADVISER represents that ADVISER has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.
6. LIMITATION OF DAMAGES. In the event Optimized is found liable for any violation of duty, whether in tort or in contract, damages shall be limited to the amount Optimized has received from Client.
7. KEY PERSONNEL. ADVISER’s key person assigned to perform Investment Advisory services under this Agreement is David Bilby. ADVISER shall not assign other persons to be in charge of the work contemplated by this Agreement without the prior written authorization of the City.
8. TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire pursuant to Attachment A “The Proposal”, unless earlier termination occurs under Section 12 of this Agreement, or this Agreement is extended in writing in advance by both parties.
9. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by ADVISER and CITY.
The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.
10. TAXPAYER IDENTIFICATION NUMBER. ADVISER will provide CITY with a Taxpayer Identification Number.
11. PERMITS AND LICENSES. ADVISER will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.
12. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause.
Notice will be in writing at least 30 days before the effective termination date.
B. ADVISER may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.
C. In the event of such termination, the ADVISOR shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by ADVISER 83 of 116
4 shall, at City’s option, become City’s property, and ADVISER will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.
D. CANCELLATION PERIOD. If a copy of Optimized’s ADV brochure has not been provided at least 48 hours prior to the signing of this document, the City is afforded a five-day cancellation option.
13. INDEMNIFICATION.
A. ADVISER shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost of every nature resulting from ADVISER's negligent or wrongful performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY.
B. The requirements as to the types and limits of insurance coverage to be maintained by ADVISER as required by Section 18, and any approval of said insurance by CITY, is intended to and will limit or qualify the liabilities and obligations otherwise assumed by ADVISER pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.
14. ASSIGNABILITY. This Agreement is for ADVISER’s professional services. ADVISER’s attempts to assign the benefits or burdens of this Agreement without City’s written approval are prohibited and will be null and void.
15. INDEPENDENT CONTRACTOR. CITY and ADVISER agree that ADVISER will act as an independent contractor and will have control of all work and the manner in which is it performed.
ADVISER will be free to contract for similar service to be performed for other employers while under contract with CITY. ADVISER is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct ADVISER as to the details of doing the work or to exercise a measure of control over the work means that ADVISER will follow the direction of the CITY as it relates to the end results of the work only.
16. AUDIT OF RECORDS.
A. ADVISER agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. ADVISER agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. ADVISER further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.
B. ADVISER will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.
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5 17. CORRECTIVE MEASURES. ADVISER will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. ADVISER will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of ADVISER to implement required corrective measures shall result in immediate termination of this Agreement.
18. INSURANCE REQUIREMENTS.
A. The ADVISER, at the ADVISER’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:
1. If ADVISER has employees, Workers Compensation Insurance as required by law. The Adviser shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City.
2. General Liability Coverage. The ADVISER shall maintain commercial general liability insurance in an amount of not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.
3. Automobile Liability Coverage. The ADVISER shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the ADVISER arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
4. Professional Liability Coverage. Professional liability insurance appropriate to the Adviser’s profession. This coverage may be written on a “claims made” basis and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to services performed under this Agreement. The insurance must be maintained for at least 3 consecutive years following the completion of Adviser’s services or the termination of this Agreement.
During this additional 3-year period, Adviser shall annually and upon request of the City submit written evidence of this continuous coverage.
B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies eligible and authorized to do business in the State of California, or which is approved in writing by City.
C. The ADVISER shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with 85 of 116
6 the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement.
D. Failure on the part of the ADVISER to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above.
19. USE OF OTHER ADVISERS. ADVISER must obtain CITY’s prior written approval to use any Advisers while performing any portion of this Agreement. Such approval must include approval of the proposed Advisers and the terms of compensation. ADVISER must obtain CITY’s prior written approval to using any Advisers (other than David Bilby or Robert Michalik) while performing any portion of this Agreement.
20. FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the ADVISER of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the ADVISER for anything done, furnished or relating to the ADVISER’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the ADVISER, its employees, sub-Advisers and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Adviser, its employees, sub-Advisers and agents.
21. NOTICES. All communications pertaining to this Agreement to either party by the other party will be deemed made when received by such party at its respective name and mailing or email address as follows and receipt of communication is acknowledged in writing or by email:
City: City of Buellton
107 West Highway 246
P.O. Box 1819
Buellton, CA 93427
(805) 688-5177
Attention: Scott Wolfe,
City Manager
Adviser: Optimized Investment Partners, LLC.
2212 Carol View Drive, 103
Cardiff, CA 92007
(619) 324-9531
Attention: Robert Michalik, COO
Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. All notices, requests, demands, and other communications which may be required under this Agreement shall be in writing and shall be deemed to have been received when transmitted; if personally delivered, if transmitted by telecopier, electronic or 86 of 116
7 digital transmission method, upon transmission; if sent by next day delivery to a domestic address by a recognized overnight delivery service (e.g., Federal Express), the day after it is sent; and if sent by certified or registered mail, return receipt requested, upon receipt. In each case, notice shall be sent to the principal place of business of the respective party. Either party may change its address by giving written notice thereof to the other in accordance with the provisions of this paragraph.
22. INTERPRETATION. This Agreement was drafted in and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in San Diego County.
23. ENTIRE AGREEMENT; AMENDMENTS AND WAIVERS. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. This Agreement contains the entire agreement between the parties relating to the transactions contemplated hereby and any and all prior discussions, negotiations, commitments and understanding, whether written or oral, related hereto are superseded hereby. No addition or modification of any term or provision of this Agreement shall be effective unless set forth in writing signed by both parties. No waiver of any of the provisions of this Agreement shall be deemed to constitute a waiver of any other provision hereof (whether or not similar), nor shall such waiver constitute a continuing waiver of such provisions unless otherwise expressly provided. Each party to this Agreement has participated in its drafting and, therefore, ambiguities in this Agreement will not be construed against any party to this Agreement.
24. LIMIT OF SCOPE OF WORK. All services are provided by Optimized Investment Partners, LLC. (Optimized). Optimized is registered with FINRA through IARD as a registered investment adviser.
Optimized is also registered with the United States Securities and Exchange Commission (SEC). Those personnel of Optimized providing Investment Advisory services are registered as investment advisors pursuant to the requirements of the state of California. Optimized is a registered investment advisor under the rules and laws of the State of California. Optimized is not a registered broker/dealer under the Securities Exchange Act of 1934 and does not provide broker/dealer services subject to those laws and the regulations thereunder. Optimized provides investment advisor and other services only in those jurisdictions where it is legally permitted to operate.
25. TITLE AND CAPTIONS. Titles and captions contained in this Agreement are inserted only as a matter of convenience and for reference and in no way define, limit, extend, or describe the scope of this Agreement or the intent of any provision herein.
26. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
27. EXPIRATION OF PROPOSAL FOR SERVICES. If this Agreement is not fully executed by the parties within thirty (30) days from the date of this letter, this proposal shall expire.
28. SEVERABILITY. If any term or provision of this Agreement shall be deemed invalid or unenforceable, the remainder of this Agreement shall not be affected thereby, and each remaining term and provision of this Agreement shall be valid and in force to the fullest extent permitted by law. 87 of 116
8 29. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. City Manager, or designee, may execute any such amendment on behalf of CITY.
30. ASSIGNMENT. Neither this Agreement nor any of the rights or obligations hereunder may be assigned by either party without the prior written consent of the other party.
31. SUCCESORS & ASSIGNS. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns.
32. ACCEPTANCE OF ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.
33. COUNTERPARTS. This Agreement may be executed in one or more counterparts, each of which constitutes an original, and all of which together constitute one and the same instrument. The signature of any person on a telecopy of this Agreement, or any notice, action or consent taken pursuant to this Agreement shall have the same full force and effect as such person's original signature.
34. FORCE MAJEURE. Should performance of this Agreement be delayed or deemed impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party.
35. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.
36. FURTHER ACTIONS. The parties agree to execute such additional documents and take such further actions as may be necessary to carry out the provisions and intent of this Agreement.
37. CONFIDENTIALITY. Each of the parties agrees not to disclose this Agreement or any information concerning this Agreement to any persons or entities, other than to their attorneys and accountants, or as otherwise may be required by law.
38. ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses, and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.
39. STATEMENT OF EXPERIENCE. By executing this Agreement, ADVISER represents that it has demonstrated trustworthiness and possesses the quality, fitness, and capabilities to perform the Agreement 88 of 116
9 in a manner satisfactory to CITY. ADVISER represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private Advisers, and experience in dealing with public agencies all suggest that ADVISER is capable of performing the proposed contract and has a demonstrated capability to deal fairly and effectively with and to satisfy a public City.
40. OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Adviser, except the Adviser’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Adviser, but any re-use of such documents by the City on any other project without prior written consent of the Adviser shall be at the sole risk of the City.
Documents belonging to the City shall be transmitted to the City immediately and without delay upon any termination of this Agreement.
41. DISCLAIMER. Optimized’s investment advisory services and work product, which may include but is not limited to pro forma analysis and tax projections, are projections only. Actual results may differ materially from those expressed in the analysis performed by Optimized due to the integrity of data received, market conditions, economic events and conditions, and a variety of factors that could materially affect the data and conclusions. Client’s reliance on Optimized’s analysis must consider the foregoing.
Any material conflicts of interest have been disclosed within this Agreement.
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.
CITY:
City of Buellton
By: ____________________________
Name: Scott Wolfe
Title: City Manager
Date: ____________________
ADVISER:
Optimized Investment Partners, LLC.
By: ______________________________
Name: Robert Michalik
Title: COO
Date: ____________________
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10 Attachment A (Proposal)
August 20, 2025
Scott Wolfe
City Manager
107 West Highway 246
P.O. Box 1819
Buellton, CA 93427
Re: Proposal (Attachment A) for Investment Advisory Services to the City of Buellton Dear Mr. Wolfe:
Optimized Investment Partners, LLC (“Optimized”), is pleased to present this proposal (Attachment A) to the City of Buellton (“Client” or “City”) to provide investment advisory services related to the City’s surplus funds portfolio to achieve preservation of capital and maintain appropriate levels of liquidity at market yields.
Optimized Investment Partners was formed for one reason. To serve you. Our president and CEO has been working in local government investments for over 19 years. He identified a huge disparity in the investment advisory industry. The larger agencies were offered more opportunities for services than smaller ones. Smaller agencies have been virtually ignored even though it’s the smaller agencies that don’t have the staffing resources to manage the diverse set of responsibilities required.
I. BACKGROUND AND OBJECTIVE
OPTIMIZED will provide specified professional investment advisory services consistent with California government code section 53600 as detailed in the scope of services section below. As a fiduciary to your City, Optimized will place preservation of capital as our top priority, while ensuring appropriate levels of liquidity for day-to-day operations. We will seek to earn market yields once the first two priorities have been achieved.
II. SCOPE OF SERVICES
OPTIMIZED proposes the following scope of work to assist Client with investment advisory services. Please note that the prospective assignment that OPTIMIZED proposes to provide are advisory in nature. OPTIMIZED will be making specific investment recommendations. None of OPTIMIZED's staff will act in a capacity as an elected official, an appointed official, as staff, or serve in a "designated" position.
1. Provide investment advisory services for all surplus funds identified by Optimized and Client in compliance with Government Code Section 53600 and other applicable government codes, local municipal codes, charters, and policies
2. Build a comprehensive cash-flow model to enhance liquidity management and increase the amount of funds invested in the investment portfolio
3. Investment Policy review and consulting
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11 4. Provide general investment education to City Staff and Officials
5. Prepare reports of monthly/quarterly transactions
6. Monitor the credit of investment securities in the portfolio for compliance with the City’s Investment Policy
7. Perform interest revenue projections as needed for analysis
8. If requested, deliver one virtual public presentation to a commission, special committee, or governing body (e.g. City Council, Board of Directors) of the City
9. As requested, assist with other compliance and audit review requirements as related to OPTIMIZED services, and/or attend publicly noticed City meetings.
III. SCHEDULE AND REQUIRED DATA
Optimized is prepared to commence work upon receipt of an executed Agreement. Client will promptly provide Optimized with project data requested, including three (3) years of cash transaction detail.
Days 1-7
⮚ Kickoff meeting to discuss and confirm schedule
⮚ Custodial account setup
⮚ Broker/Dealer account setup
⮚ Pool(s) account(s) setup
Days 7-14
⮚ Portfolio recommendations
⮚ Trade execution with Client broker/dealer
IV. COMPENSATION/TERM
Consultant shall receive compensation, including authorized reimbursements, for Services rendered under this Agreement at the rates set forth below. Contract will be in force for an initial three (3) years, with the option to extend twice via one (1) year extension(s).
Investment Advisory Annual Fee Schedule
Contract Year Annual Fee Basis – Assets Under Management Year 1 Fiscal Year Ending
June 30, 2026
10 basis points Ending Monthly Custodial Bank Balance and Collateral Accounts*
Year 2 Fiscal Year Ending
June 30, 2027
10 basis points Ending Monthly Custodial Bank Balance and Collateral Accounts*
Year 3 Fiscal Year Ending
June 30, 2028
10 basis points Ending Monthly Custodial Bank Balance and Collateral Accounts*
Year 4 Fiscal Year Ending
June 30, 2029
10 basis points Ending Monthly Custodial Bank Balance and Collateral Accounts*
Year 5 Fiscal Year Ending
June 30, 2030
10 basis points Ending Monthly Custodial Bank Balance and Collateral Accounts*
*Based on the ending monthly custodial bank balance, assets invested in certificates of deposit, and pooled account assets including cash and investments, as reported by the custodial bank, broker/dealers, other banks, and pooled account administrators. Optimized will submit an invoice calculated monthly with a statement provided (Example: $22 million ending balance would be invoiced at $22 million * 0.0010= $22,000/12 = $1,833 monthly).
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12 To the extent alternative assignments are requested, compensation for requested Additional Tasks (defined below) will be based on hours spent at OPTIMIZED’s billing rates as shown on “Exhibit 1.” V. NON-DISCRETIONARY
This contract does not grant discretionary power to Optimized, or its representatives, and the contract will not be assigned by Optimized without the consent of the Client. Optimized must secure client permission prior to effecting securities transactions for the Client in the client’s broker-dealer account(s).
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13 Exhibit 1
Optimized Investment Partners, LLC.
2025 City Fee Schedule
Professional Services
President & CEO $350.00/hour
Senior Project Manager $250.00/hour
Project Analyst / Project Research $150.00/hour
Clerical Support $ 75.00/hour
● Additional Expenses
In addition to professional services (labor fees):
1) Out-of-pocket expenditures, such as travel and mileage, professional printing, and delivery charges for messenger and overnight packages will be charged at cost.
2) If Optimized retains Third Party Vendor(s) for Client (with Client’s advance approval), fees and cost will be billed to Client at
1.1X (times) fees and costs.
3) Consultant’s attendance or participation at any public meeting, in addition to 1 included virtual meeting in scope of services, whether such participation is in person, digital, video and/or telephonic (e.g., City Council, Planning Commission, Public City Board, other) requested by Client and are beyond those specifically identified in the Scope of Work will be billed at the professional services (hourly) fees as shown on this “Exhibit 1.” ● Charges for Court/Deposition/Expert Witness-Related Appearances Court-related (non-preparation) activities, such as court appearances, depositions, mediation, arbitration, dispute resolution and other expert witness activities, will be charged at a court rate of 1.5 times scheduled rates, with a 4-hour minimum.
Rates shall remain in effect until December 31, 2026.
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CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 10
To: The Honorable Mayor and City Council
From: Andrea Keefer, Planning Director
Meeting Date: September 25, 2025
Subject: Consideration of Appointment to the Planning Commission _____________________________________________________________________________
BACKGROUND
The General Election of 2024 created a vacancy on the City Council based on David Silva winning the Mayor’s seat, thus leaving the District 4 Council seat. Since there was not a representative from District 4 to participate in appointing a Planning Commission Member, a new Commissioner could not be seated until after the conclusion of a Special Election on August 26, 2025, to fill the District 4 Council seat. Now that the Council seat has been filled, it would be appropriate to fill the vacant Planning Commission seat.
Attachment 1 is Buellton Municipal Code Section 2.36, Planning Commission. This section describes the roles and responsibilities of the Planning Commissioners, as well as some structure for the Commission’s function, and is provided to give the City Council some context for the selection of Planning Commissioners for the coming term.
Staff advertised the Planning Commission opening in the local newspaper, on the City’s website, and via social media. One application was received from Daniel Contreras, which is attached as Attachment 2. Pursuant to Section 2.28.050 of the Municipal Code, it would be appropriate for Councilmember Carla Mead to nominate, and for the City Council to approve the nomination for appointment to the Planning Commission. The appointment term will expire December 2026. Should Councilmember Mead desire not to appoint Mr.
Contreras, the City Council may direct staff to re-open the recruitment for the Planning Commission seat.
RECOMMENDATION
That the City Council consider appointment to the Planning Commission with the term of office expiring December 2026.
ATTACHMENTS
Attachment 1 - Buellton Municipal Code Chapter 2.36: “Planning Commission” Attachment 2 - Application form
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City of Buellton, CA
Monday, September 15, 2025
Title 2. Administration and Personnel
Chapter 2.36. PLANNING COMMISSION
§ 2.36.010. Created.
There is created a planning commission for the city. It shall consist of five members, appointed in the manner and for the terms prescribed in Section 2.28.010 of this code, provided, however, that whenever an appointment is made to fill a vacancy or removal on the commission after the commencement of a commissioner's term, the term of the commissioner appointed to fill such vacancy or removal shall be for the balance of the unexpired term of the commissioner leaving or removed from the commission. (Ord. 92-20 § 2, 1992; Ord. 97-01 § 2(A), 1997)
§ 2.36.020. City planning commission—General jurisdiction and functions.
The planning commission for the city, as created and described in Section 2.36.010 of this chapter shall perform all functions and take all actions designated in the Buellton Municipal Code, and shall have other such duties, and shall be bound by such rules, procedures, and standards as shall be established by resolution by the City Council.
(Prior code § 2.18.015; Ord. 92-20 § 2, 1992; Ord. 24-04, 9/12/2024) § 2.36.030. Compensation of planning commissioners.
The members of the planning commission shall each receive compensation payable out of the general fund of the city, provided adequate funds have been budgeted therefor in the sum of $100 per month.
The compensation prescribed in this chapter shall be exclusive of any amounts payable to each member of the commission as a reimbursement for the actual and necessary expenses authorized by the city council and incurred in the performance of official duties for the city. (Prior code § 2.18.016; Ord. 93-14, 1993)
§ 2.36.040. Chair—Committees—Staff.
Designation of chairpersons for the commission shall be governed by Section 2.28.050 of this code. The commission shall be authorized to appoint and fix the membership of such number of standing and temporary committees as it may find expedient for the performance of its duties. The city manager may appoint an executive secretary and other staff and provide such compensation for their services as may be authorized by the city council and by the annual city budget of expenditures. (Prior code § 2.18.020)
§ 2.36.050. Meetings—Rules of procedure.
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The commission shall hold at least one regular meeting each month at such time, date and place designated by the commission. Special meetings may be called by the chair or a majority of the commission, provided notice has been given to all members at least 24 hours prior to the meeting. A majority of commissioners shall constitute a quorum.
(Prior code § 2.18.030)
§ 2.36.060. Functions, powers and duties.
The functions, powers and duties of the planning commission shall be all those functions, powers and duties of a planning commission and board of zoning adjustment as provided in Chapters 3 and 4 of Title 7 commencing with Section 65100 of the Government Code of the state (the planning and zoning law), as the same may be hereafter amended. The planning commission shall perform such other duties and functions as may be designated by the city council. (Prior code § 2.18.040)
§ 2.36.070. Rules—Records and meetings.
The planning commission shall adopt rules for the transaction of business, shall keep a public record of its resolutions, transactions, findings and determinations, and shall hold at least one regular meeting each month. Minutes of the planning commission meetings shall be filed with the city clerk. (Prior code § 2.18.050)
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CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
City Council Agenda Item No: 11
To: The Honorable Mayor and City Council
From: Andrea Keefer, Planning Director
Meeting Date: September 25, 2025
Subject: Consideration of Approval of Fall Fest Special Event and Funding Request for the Fall Festival Event
BACKGROUND
An application has been filed by Andres Nuños on behalf of En Fuego Events for the proposed Buellton Fall Festival Event. The proposed event dates are Friday, November 7th through Sunday November 9th, with set up beginning on November 6th through November 10th, and tear down concluding on November 11th. The event would include a three-day event on the Avenue of Flags Medians featuring a carnival with rides and games, live music on two stages, a street fair, and food and alcohol vendors. The event is open to the public and admission to the event would be free. This would be the fourth year the event takes place on the Avenue of Flags. Attachment 1 includes an overall vicinity map and event site plan. The location of the event, event site plan and traffic control plan remain essentially the same as last year.
The event will be held primarily on Median 3 but will also include small portions of the southern end of Median 2 for a main entry/exit point and restroom facilities. Median 2 is proposed to be utilized for permit parking for event staff and to accommodate parking needs for Hotel Hygge and Hotel San Marcos. A portion of the event will also be held on private property, at 518 Avenue of Flags. This portion of the event will include a large portion of the carnival rides and games for the event. The property located at 560 Avenue of Flags is proposed to be utilized for vendor parking.
Street closures are proposed in order to accommodate the event. These closures are proposed to begin on November 6th and continue through Monday, November 10th, at which time all street closures will re-open. Attachment 2 includes a description of the proposed times/dates/locations of the proposed street closures as well as a map depicting the traffic flow/traffic control plan as a result of the street closures.
Traffic will be re-routed for the duration of the event, beginning on November 7th, and ending on Monday November 11th at or before 9am. This will necessitate the need for temporary traffic control devices to be placed within the event area and its surroundings. 103 of 116
Fall Fest Carnival on Avenue of Flags Page 2 September 25, 2025 Noise
The event will be located within the Right-of-Way along the Avenue of Flags and on private property within the immediately vicinity of existing residential uses. As such, the applicant will be required to employ a noise monitor for the duration of the event. The noise monitor will be responsible for monitoring noise levels and ensuring that amplified music, carnival rides and other noises generated from the event are maintained at levels appropriate to the time of day. The noise monitor should also be available by phone to nearby residents and businesses that should be given that contact number to call in the event that concerns arise. Additionally, the main stage should be positioned such that they are directed away from nearby residences to the extent feasible to minimize noise impacts associated with the amplified music.
Safety
The safety of the event guests, staff and residents is the top priority. Numerous considerations exist for the protection of public safety throughout this event. The site layout and operational plans are currently being reviewed by the City Engineer, as well as the Fire Department and Sheriff’s Department and any requirements of these departments will be required to be followed for the duration of the event.
In addition to the selection of sites for parking, off site safety concerns include the traffic control to direct vehicles around the street closures, measures to protect pedestrians traveling to and from the event site and maintaining access ways for emergency vehicle access throughout the event.
On-site measures include physical site security in the form of controlled access points, adequate circulation and visibility within the site, and staff of critical locations with security guards contracted by the applicant. Additional security monitoring will be provided by Santa Barbara County Sheriff’s Deputies who will be on site during operating hours to provide a law enforcement presence.
The applicant has proposed to close off Avenue of Flags to vehicular traffic at the location of Hotel Hygge and Hotel San Marcos. To accommodate parking at these sites, the applicant is proposing that a portion of the parking spaces on Median 2 are designated for residents and visitors of those hotels.
Use of Medians
Special event applications typically do not require formal City Council approval and instead require staff level approval. However, due to the duration of the event (BMC Section 12.24.040), City Council approval is required for this event. A copy of the Draft Special Event Permit is included as Attachment 4. Conditions may be added, removed, or amended at this point, and staff is requesting input on concerns from the City Council to help finalize the conditions. As staff works with the applicant on final details of the event and comments from all departments are received in the remaining weeks leading up to the event, additional conditions may be added to address any issues that may arise. 104 of 116
Fall Fest Carnival on Avenue of Flags Page 3 September 25, 2025 Parking/Traffic
The event is expected to generate a significant parking demand and will increase traffic temporarily in the area. As such, the applicant has provided a parking plan (Attachment 3) for the event. The goal of these plans is to provide adequate circulation and parking to accommodate the event, while minimizing the impacts to nearby residents and businesses.
With an event of this kind in any location within the City, there will be short-term adverse impacts to nearby businesses and residents. However, given the proximity of residences to both the event setup itself and the sources of available parking for the event, the need to direct traffic appropriately and for the applicant to provide sufficient parking capacity are paramount.
Traffic control is extremely important to this event, given the complete closure of portions of the Avenue of Flags, and the desire to keep commercial traffic off of Central Avenue. A series of signs directing truck traffic to McMurray Road from the southbound 101 offramp, along with “Resident Traffic Only” signs, will work to minimize traffic impacts on residential streets.
Parking will be provided on Median 2, at Pea Soup Andersen’s, and at the Chumash Resource Building property on McMurray Road. There will be two monitors for the duration of the event, one located near the Chumash Resource Building, as you approach R.T. Buell overpass, and one of the other side of the overpass, as you approach the event entrance. This is to ensure the safety of guests utilizing the parking at the Chumash Resource Building. In addition to the designated parking areas for the event, there is also available street parking or other public parking, such as the Park and Ride at the south end of Avenue of Flags. It is anticipated that residents who live nearby will walk or be dropped off at the event.
In addition to the selection of sites for parking, off site safety concerns include the traffic control to direct vehicles around the street closures, measures to protect pedestrians traveling to and from the event site, and maintaining access ways for emergency vehicle access throughout the event.
The applicant has proposed to close off Avenue of Flags to vehicular traffic at the location of Hotel Hygge and Hotel San Marcos. To accommodate parking at these sites, the applicant is proposing that a portion of the parking spaces on Median 2 are designated for residents and visitors of those hotels.
FUNDING REQUEST
In order to ensure adequate traffic control is provided for the event, the event applicant is requesting a contribution from the City in the amount of $11,000. The applicant has indicated that their request reflects the total cost of traffic control equipment for the event; including equipment for road closures, detour signage, safety fencing and traffic control guards. The requested funding would be on a reimbursement basis; requiring the event applicant to provide the City with invoices in order to be reimbursed for the cost of the traffic control signs.
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Fall Fest Carnival on Avenue of Flags Page 4 September 25, 2025
RECOMMENDATION
That the City Council review the Buellton Fall Festival Event plans and attachments, and consider approval of the event from November 7th through November 9th, 2025, with road closures, and set up and tear down occurring between November 6th and November 10th, 2025. Additionally, staff recommends that the City Council review the proposed funding request for the Buellton Fall Festival Event and consider authorizing the funding request of the applicant in the amount of $11,000.
ATTACHMENTS
Attachment 1 – Overall Vicinity Map and Event Site Plan Attachment 2 – Street Closures/Traffic Control Plan
Attachment 3 – Parking Plan
Attachment 4 – Draft Special Event Permit
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BUELLTON FALL FEST KEY
STAGE
CARNIVAL RIDES / GAMES
BARS
FENCLINE
STREET FAIRE VENDORS
FOOD VENDORS
SECURITY
EVENT BORDER
RESTROOMS
ENTRY / EXIT
EMERGENCY EXIT
EMT / SECURITY
GENERATOR
40 YARDER
SHUTTLE DROP OFF / PICKUP
CLOSURE
CLOSURE
SHUTTLE
DROP OFF
STAFF
&
PERMIT
PARKING
ONLY
275’
CARNIVAL
RIDES &
GAMES
FERRIS WHEEL CARNIVAL RIDES / GAMES
ENTRY
EXIT
EM. EXIT
EM. EXIT
EM. EXIT
EM. EXIT
EM. EXIT
EM. EXIT
EM. EXIT
BAR
BAR BAR
STAGE
MAIN
STAGE
RR
RR
RR
RR
NOVEMBER 7TH - 9TH
BUELLTON 2025
“FUN FOR THE
WHOLE FAMILY!”
20 X 40
TENT
20 X 30
TENT
20 X 40
TENT
20 X 40
TENT
ENTRY
EXIT ENTRYEXIT
CONTACTS:
ANDRES NUNO
(805) 448-7070
MIKE VANSTRY
(805) 705-5993
EN FUEGO EVENTS
[email protected]
EMT
40 YDR
40 yarders
NOT PART
OF EVENT
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Residents Only in center of
road on Type 2 Barricade
Electric Sign Board
with “Special Event
Ahead / No ru
Tra
c / Detour to
Rufus T. Buell Rd. /
McMurray Rd.
Detour Ahead Sign (W20-2) along
road shoulder on Type 2 Barricade
Residents Only in center of
road on Type 2 Barraciade
Event Parking
on shoulder of road on
Type 2 Barricade
Event Parking
on shoulder of road on
Type 2 Barricade
Detour w/ Le
Arrow (M4-9)
along road shoulder on
type 2 barricade.
Detour w/ Le
Arrow (M4-9) facing
southbound tra
c on
type 2 barricade.
Detour w/ Right Arrow sign
(M4-9) along road shoulder
on type 2 barricade.
Detour w/ Right Arrow
(M4-9) along road shoulder
on type 2 barricade.
Detour w/ Right Arrow
(M4-9) along road shoulder
on type 2 barricade.
Special Event (SC5)
along road shoulder on
type 2 barricade.
Special Event (SC5)
along road shoulder on
type 2 barricade.
Detour w/ Straight Arrow (SC9)
along road shoulder on type 2
barricade.
Detour w/ Straight Arrow sign
(SC9) along road shoulder on
type 2 barricade.
Detour w/ Straight Arrow (SC9)
along road shoulder on type 2
barricade.
Detour w/ Straight Arrow (SC9)
along road shoulder on type 2
barricade.
End Detour sign (M4-8a) along road
shoulder on type 2 barricade.
Road Closed (C2) on
Type 3 Barricade.
Entrance to Parking Lot &
Ave of Heights & Rufus T. Buell
Road Closed (C2) on
Type 3 Barricade.
Road Closed (C2) on
Type 3 Barricade.
Road Closed (C2) on
Type 3 Barricade.
No Right Turn (R3-1)
on Type 2 Barricade.
Road Closed (C2) on
Type 3 Barricade.
Road Closed (C2) on
Type 3 Barricade.
Ave of Flags
Central Ave.
2nd Street
1st Street
Ave of Flags
McMurray Ave
Hwy 246
175’
BUELLTON FALL FEST TRAFFIC PLAN 2025
CONTACTS: Andres Nuno (805) 448-7070 • [email protected] Mike VanStry (805) 705-5993 • [email protected]
Electric Sign
Board with
“Special Event
Ahead / No
ru Tra
c
Detour w/ Straight Arrow (SC9)
along road shoulder on type 2
barricade.
Event Dates:
Nov. 7th-9th, 2025
Road Closure Dates:
Nov. 6th, 9 a.m.
- Nov. 10th at 11 a.m.
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BUELLTON FALL FEST PARKING MAP
NOVEMBER 7-9, 2025
PERMIT PARKING
597 Avenue of the Flags
RESIDENTIAL
PARKING
ONLY
RESIDENTIAL
PARKING
ONLY
RESIDENTIAL
PARKING
ONLY
SYV MARRIOTT
PARKING ONLY
SYV MARRIOTT
PARKING ONLY
FREE EVENT PARKING
Pea Soup Andersens
376 Avenue of the
Flags
BAND PARKING
450 Avene of Flags
(Next to Country Lane
Motel)
BUELLTON
FALL FEST
McMurray Avenue
Ave of the Flags
Hwy 246
Southbound Hwy 101
Northbound Hwy 101
VENDOR PARKING
FREE EVENT PARKING
585 McMurray Ave.
Chumash Casino
Resource Center
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Event Title: Buellton Fall Festival – November 7 - 9, 2025 Set up: November 6 Tear down: November 10, 2025
Event Description: A free 3 day event on the Avenue of Flags medians featuring a carnival with rides and games, live music on 2 stages, a street fair and food and alcohol vendors.
The City has reviewed your Special Event Application among all departments and hereby approves the event with the following conditions:
1. Applicant responsible for site clean-up, mitigate impact on the Community and return location to pre-event condition.
2. Applicant is responsible for placement of all traffic control and barricades onsite and off-site at the adjacent residential neighborhood.
3. Compliance with the approved Traffic Control Plan is required. All traffic control devices shall be installed as indicated on the plan and all conditions of the plan shall be followed.
4. Pre/post event walk through will be required with Public Works Dept. to signoff on site conditions. Contact Rose Hess to schedule at 805-688-5177.
5. In the event that issues arise or damages occur as a result of the event, costs will be billed to the event organizer on a time and materials basis for repairs.
6. Require that vendors use weights to hold down tents to eliminate spikes being driven into the irrigation system. Applicant will be responsible for any irrigation repairs.
7. No barbeques or heat on the grass.
8. Applicant shall be responsible for any repairs due to any issues resulting from their use of electrical and water on the median.
9. Comply with all conditions of the Alcoholic Beverage Control permit including provide security officers on scene at opening of event, throughout event and ½ hour after the event ends.
10. Comply with all conditions listed on the Special Event Permit Application.
11. Per the Fire Department, maintain a 12’ wide emergency access lane.
12. Compliance with the City’s Stormwater Best Management Practices (BMPs) is required. Applicant is responsible for ensuring that no dirt or debris impacts City roads or facilities.
City of Buellton
Special Event Permit
25-SE-07
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13. Applicant shall provide notices to all residents potentially affected by traffic flow and parking impacts from the event a minimum of seven days (1 week) prior to event date.
14. The stage or speakers should point in a direction that has the least impact on adjacent neighboring residents. A noise monitor shall be employed by the applicant and that person shall be responsible for ensuring that noise levels of the amplified music do not exceed City requirements.
15. All music must stop no later than 10:00pm.
16. Compliance with all Fire Department and other relevant agency requirements is required.
17. Take-down activities on Monday, November 10th shall be done in a manner which keeps noise impacts to a minimum. No radios or other forms of music or other noise-generating activities beyond those required shall be done during the course of the take-down activities.
18. Security for the event is required to be provided by the applicant. There shall be a minimum of 16 security guards in place at the event at all times.
19. A minimum of 2 traffic control monitors shall be present during all event hours, including Friday.
20. Applicant has submitted a deposit for Sheriff’s Department services in the amount of $4,600. If additional charges are incurred, the Applicant will reimburse the City.
21. Road closures shall only occur as approved, and shall only occur from Thursday 11/06/25 through early Monday 11/10/25.
22. There shall be one person designated as the point of contact for the event for the duration of the event to address any issues that arise. ____________________________ ___________
Scott Wolfe, City Manager Date
The undersigned hereby agrees to comply with all conditions included in this Permit Application and attached agreement and understand that this Permit is only valid for the Event as described in the Special Event Permit Application.
Signature _____________________________________ Date___________________ Print Sponsor’s Name and Title__________________________________________ Name of Organization___________________________________________________
City Use Only
Application Complete
Indemnification Complete
Proof of Insurance Received
$155 Application Fee Paid
$2,500 Security Deposit
4,600 Sheriff’s Department Deposit (Paid by Applicant) 111 of 116
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 12
To: The Honorable Mayor and City Council
From: Rose Hess, Public Works Director
Meeting Date: September 25, 2025
Subject: Resolution No. 25-27 – “A Resolution of the City Council of the City of Buellton, California, Amending the Monthly Wastewater Service Fees and Low-Income Program in the City of Buellton” ______________________________________________________________________________
BACKGROUND
On July 10, 2025, the City Council approved Resolution no. 25-23, setting forth the 5 year increases to the monthly water and sewer service fees after the Noticed and Proposition 218 Public Hearing Process. Concerns were raised at Council regarding affordability for low-income customers.
Staff has reviewed the options available, however there is no comparable public subsidy program for water and sewer. PGE and SoCal Gas utilities both offer a program, California Alternate Rates of Energy (CARE). The CARE program provides a monthly discount of 20% on gas and electricity on qualified incomes. Both PGE and SoCal Gas programs go through an extensive qualification process, reviewed every 2 years for eligibility. Staff recommends utilizing the PGE/SoCal Gas programs as the means for eligibility for a reduced rate for low-income customers. The following are the proposed qualifications for a City Program:
Customer must have the City water/sewer bill in their name Customer must live at the address to which the discount applies Customer must provide proof of qualification and approval within PGE or SoCal Gas CARE Programs. Customer will be required to submit proof of PGE/SoCal Gas qualification every 2 years in order to continue receiving the discount. Customer will be able to receive 20% discount on total monthly water/sewer bill upon approval of application.
The following should have further considerations:
Eligibility for low-income customers already in arrears. 112 of 116
Resolution No. 25-27 Page 2 September 25, 2025
Another consideration requested of City Council is the monthly sewer charges for mobile home parks (classification) per additional unit. The approved rate ranges from $46.62 – $81.96. In the prior study, the additional unit for mobile home parks were reduced to 50% of the recommended rates. In review of the approved rates, a reduction of the approved rates by 50% would result in a minimal reduction of revenue forecast and would not create a significant impact. See table below:
Staff recommends that the City Council review and discuss the recommendations provided.
FISCAL IMPACT
The Water and Wastewater Rates are set for implementation starting November 1, 2025.
Approval of a low-income program will create a reduction of anticipated revenue for water and sewer enterprise funds, however, the actual cost is unknown at this time and is dependent on qualification (proof of approval in the PGE/SoCal Gas CARE programs).
General Fund would backfill these reduced fees to the Water/Sewer Enterprise Funds. The reduction of the ADU charge for mobile homes by 50% will create a reduction of anticipated revenue for the sewer enterprise fund of approximately 5%.
RECOMMENDATION
That the City Council consider adoption of Resolution No. 25-27 - “A Resolution of the City Council of the City of Buellton, California, Amending the Monthly Wastewater Service Fees and Low-Income Program in the City of Buellton”
ATTACHMENTS
Resolution No. 25-27 (Exhibit A)
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RESOLUTION NO. 25-27
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF BUELLTON, CALIFORNIA, AMENDING THE
MONTHLY WASTEWATER SERVICE FEES AND LOWINCOME PROGRAM IN THE CITY OF BUELLTON WHEREAS, the City of Buellton operates and maintains both water and wastewater utilities including treatment, collection and distribution systems, and has adopted by Resolution No. 25-23 a rate structure that will support the current and future costs of the systems; and WHEREAS, Section 13.56.010 of the Buellton Municipal Code establishes water sales fees and monthly meter charges and provides for the setting of said fee amounts by resolution of the City Council; and
WHEREAS, Section 14.40.010 of the Buellton Municipal Code establishes a monthly charge for sewage service by resolution of the City Council; and WHEREAS, all development in the City requires potable water to protect the public’s general welfare, health and safety; and
WHEREAS, the City’s municipal wastewater system furnishes sewer service to each premises connected to the City’s sewer system; and
WHEREAS, the purpose of water sales fees and monthly meter charges fees and sewage service charges is to protect the public health, safety and general welfare by providing adequate potable water and furnish sewer service for the citizens of the City of Buellton and to pay for the cost of providing such service; and
WHEREAS, the City Council has determined the monthly sewer fee for mobile home parks – additional dwelling units may be reduced by 50% (as provided in Exhibit A); and WHEREAS, the City Council has determined that a Low-Income Program would be reasonable to implement, utilizing the customer’s participation in PGE or SoCal Gas CARE programs as eligibility, and combined with city customer requirements would allow for a 20% reduction in monthly water and sewer fees; and
WHEREAS, all legal prerequisites have occurred prior to the adoption of this Resolution.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BUELLTON DOES RESOLVE, DETERMINE, FIND, AND ORDER AS FOLLOWS:
SECTION 1. The City Council hereby finds that the above recitations are true and correct and, accordingly, are incorporated as a material part of this Resolution. 114 of 116
Resolution No. 25-27 Page 2 September 25, 2025
SECTION 2. The City Council hereby finds that the rate increase is Statutorily Exempt pursuant to CEQA Guidelines section 15273 as it applies only to rates to obtain funds necessary to operate and maintain service for the water and sewer system.
SECTION 3. Amount of Fees
a. The amount of wastewater chargesfor mobile home park – additional unitsshall be as set forth in “Exhibit A” which is attached hereto and incorporated herein by this reference.
SECTION 4. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED and ADOPTED, by the Buellton City Council on the 25th day of September 25, 2025.
__________________________________
David Silva
Mayor
ATTEST:
_________________________________
Linda Reid
City Clerk
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2026 2027 2028 2029 2030
Monthly Fixed Charge [1]:
Single Family Dwelling $ 30.45 $ 58.96 $ 82.54 $ 94.93 $ 99.67 $ 103.66 Multiple Dwelling $ 30.45 $ 42.54 $ 59.56 $ 68.49 $ 71.92 $ 74.80 Multi Family - Townhomes & Condos $ 30.45 $ 42.54 $ 59.56 $ 68.49 $ 71.92 $ 74.80 Multi Family - Apts $ 30.45 $ 42.54 $ 59.56 $ 68.49 $ 71.92 $ 74.80 Multi Family - Per Additional Unit $ 21.31 $ 42.54 $ 59.56 $ 68.49 $ 71.92 $ 74.80 Mobile Home Parks $ 30.45 $ 46.62 $ 65.27 $ 75.06 $ 78.81 $ 81.96 Mobile Home Parks - Per Additional Unit $ 15.22 $ 46.62 $ 65.27 $ 75.06 $ 78.81 $ 81.96 Motels - Service $ 60.72 $ 33.80 $ 47.31 $ 54.41 $ 57.13 $ 59.42 Restaurant - Service $ 60.72 $ 33.80 $ 47.31 $ 54.41 $ 57.13 $ 59.42 Fast Food/Bar - Service $ 60.72 $ 33.80 $ 47.31 $ 54.41 $ 57.13 $ 59.42 Theaters/Banquet - Service $ 60.72 $ 33.80 $ 47.31 $ 54.41 $ 57.13 $ 59.42 Camper/Trailer Parks (Unmetered) $ 60.72 $ 33.80 $ 47.31 $ 54.41 $ 57.13 $ 59.42 Camper/Trailer Parks - Per Additional Space $ 15.22 $ 33.80 $ 47.31 $ 54.41 $ 57.13 $ 59.42 Camper/Trailer Parks (Metered) $ 60.72 $ 33.80 $ 47.31 $ 54.41 $ 57.13 $ 59.42 Schools $ 29.98 $ 33.80 $ 47.31 $ 54.41 $ 57.13 $ 59.42 Churches (w/o School) $ 29.98 $ 33.80 $ 47.31 $ 54.41 $ 57.13 $ 59.42 Other Commercial - Retail $ 68.44 $ 33.80 $ 47.31 $ 54.41 $ 57.13 $ 59.42 Industrial Accounts $ 46.76 $ 33.80 $ 47.31 $ 54.41 $ 57.13 $ 59.42 City Accounts $ 60.72 $ 33.80 $ 47.31 $ 54.41 $ 57.13 $ 59.42 Notes:
[1] All single-family residential, multi-family residential, and mobile home customers only pay a flat fee per dwelling unit, regardless of usage.
Description Existing
Rates
Projected For Fiscal Year Ending June 30:
EXHIBIT A
AMENDED MONTHLY SEWER RATES
$ 23.31 $ 32.64 $ 37.53 $ 39.41 $ 40.98
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