CITY OF BUELLTON
CITY COUNCIL AGENDA
Regular Meeting of October 23, 2025 at 6:00 p.m.
City Council Chambers, 140 West Highway 246
Buellton, California
Council meetings will be conducted in person and the public is welcome to attend.
Written comments will not be read aloud but can be sent to the City Council via email at [email protected] (please reference agenda item number/subject matter, and include your name and address). The public can observe Council meetings via City TV Live Stream at:
http://www.cityofbuellton.com/government/cityTV.php
CALL TO ORDER
Mayor David Silva
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Members Hudson Hornick, Carla Mead, and John Sanchez, Vice Mayor Elysia Lewis and Mayor David Silva
REORDERING OF AGENDA
PUBLIC COMMENTS Speaker Slip to be completed and turned into the City Clerk prior to commencement of meeting. Any person may address the Council on any subject pertaining to City business, including all items on the agenda not listed as a Public Hearing, including the Consent Agenda and Closed Session. Limited to three (3) minutes per speaker. By law, no action may be taken at this meeting on matters raised during Public Comments not included on this agenda. Public Speakers using a translator are allotted a total of six (6) minutes to speak, unless simultaneous translation equipment is used.
CONSENT CALENDAR (ACTION)
The following items are considered routine and non-controversial and are scheduled for consideration as a group. Any Council Member, the City Attorney, or the City Manager may request that an item be withdrawn from the Consent Agenda to allow for full discussion. Members of the Public may speak on Consent Agenda items during the Public Comment period.
1. Minutes of September 25, 2025, Regular City Council Meeting
2. List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year 2025/2026
City Council Meeting Agenda Page 2 October 23, 2025
3. Monthly Treasurer’s Report – September 30, 2025
(Staff Contact: Finance Director Shannel Zamora)
4. Authorization of Expenditure of Funds for 1000 Tree Initiative Oak Valley Elementary School Project
(Staff Contact: City Manager Scott Wolfe)
5. Approval of Amended Contract with Solid Waste Solutions, Inc., for Solid Waste Compliance
(Staff Contact: Public Works Director Rose Hess)
6. Acceptance and Filing of Stormwater Management Program (SWMP) Annual Report FY 2024-2025
(Staff Contact: Public Works Director Rose Hess)
7. Resolution No. 25-28 – “A Resolution of the City Council of the City of Buellton, California, Regarding Parking Restrictions at the Driveway of PGE Service Station Located at 55 Easy Street”
(Staff Contact: Public Works Director Rose Hess)
PRESENTATIONS
PUBLIC HEARINGS (POSSIBLE ACTION)
8. Ordinance No. 25-06 – “An Ordinance of the City Council of the City of Buellton, California, Amending Chapter 3.28.060 of the Buellton Municipal Code Pertaining to Registration Requirements of Hotel Operators Subject to Transient Occupancy Tax, and Adding Chapter 19.06.290 of the Buellton Municipal Code Pertaining to the Operation of Hotels for Short Term Rental Use Only (25-ZOA-01)” (Introduction and First Reading)
(Staff Contact: City Manager Scott Wolfe)
COUNCIL MEMBER COMMENTS/ITEMS
This Agenda listing allows Council Members to provide comments regarding recent events, contributions made or received, and future requests from City Council Members to staff.
WRITTEN COMMUNICATIONS
Written communications are included in the agenda packets. Any Council Member, the City Manager or City Attorney may request that a written communication be read into the record.
COMMITTEE REPORTS This Agenda listing is the opportunity for Council Members to give verbal Committee Reports on any meetings recently held for which the Council Members are the City representatives thereto.
City Council Meeting Agenda Page 3 October 23, 2025
BUSINESS ITEMS (POSSIBLE ACTION)
9. Consideration of Arts and Culture Project Applications:
• Buellton Strings Project
• Buellton Mosaics Project
(Staff Contact: Recreation Coordinator Allison Firey)
10. Consideration of a Pledge of Financial Support for the Santa Ynez Valley Aquatics Complex
(Staff Contact: City Manager Scott Wolfe)
11. Resolution No. 25-29 – “A Resolution of the City Council of the City of Buellton, California, Approving the Fifth Amendment to the City Manager Employment Agreement and Updating the Salary Schedule”
(Staff Contact: City Attorney Greg Murphy)
CITY MANAGER’S REPORT
CLOSED SESSION ITEMS (POSSIBLE ACTION)
12. Closed Session Pursuant to California Government Code Section 54956.9(d)(4) Potential Initiation of Litigation
ADJOURNMENT
The next meeting of the City Council will be held on Thursday, November 13, 2025, at 6:00 p.m.
City Manager Review: SW
Council Agenda Item No.: 1
CITY OF BUELLTON
CITY COUNCIL MEETING MINUTES
Regular Meeting of September 25, 2025
City Council Chambers, 140 West Highway 246
Buellton, California
CALL TO ORDER
Mayor Silva called the meeting to order at 6:05 p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present: Council Member John Sanchez, Council Member Hudson Hornick, Vice Mayor Elysia Lewis, and Mayor David Silva
Staff: City Attorney Greg Murphy, Planning Director Andrea Keefer, Finance Director Shannel Zamora (Via Zoom), Public Works Director Rose Hess (Via Zoom), Deputy City Clerk Katherine Dary, and City Clerk Linda Reid
REORDERING OF AGENDA
None
PUBLIC COMMENTS
Corey Evans, owner of Dr. J’s Bicycle Shop, discussed his support for the Santa Ynez Valley River Trail.
CONSENT CALENDAR
Council Member Hornick requested that Item 5 be pulled for discussion. City Attorney Murphy suggested that Item 5 be reordered to the end of the agenda for further discussion.
1. Minutes of September 11, 2025, Regular City Council Meeting
2. List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year 2024/2025 and Fiscal Year 2025/2026
3. Monthly Treasurer’s Report – August 31, 2025
City Council Meeting Minutes Page 2 September 25, 2025
4. Resolution No. 25-26 – “A Resolution of the City Council of the City of Buellton, California, Declaring and Certifying the Results of the City of Buellton Special Municipal Election Held on August 26, 2025”
6. Approval of Office of Traffic Safety (OTS) Grant Agreement and Consulting Services Agreement with Move Santa Barbara
7. Discussion of Contract Agreement for Investment Advisory Services with Optimized Investment Partners, LLC
MOTION:
Motion by Vice Mayor Lewis, seconded by Council Member Sanchez, approving Consent Calendar Items 1, 2, 3, 4, 6 and 7.
VOTE:
Motion passed by a roll call vote of 4-0.
Council Member Hornick – Yes, abstain as to Item 1.
Council Member Sanchez – Yes
Vice Mayor Lewis – Yes
Mayor Silva – Yes
PRESENTATIONS
8. Proclamation in Honor of National Voter Registration Day – September 16, 2025 Mayor Silva read the Proclamation honoring National Voter Registration Day and presented it to Tracy Beard, representing the North County League of Women’s Voters.
Ms. Beard encouraged everyone to register to vote.
PUBLIC HEARINGS
None
COUNCIL MEMBER COMMENTS/ITEMS
9. Oath of Office and Seating of District 4 Council Member Carla Mead Council Member Hornick announced the Library parking lot is nearing completion and requested that trees be planted in the parking area.
Council Member Sanchez thanked Mayor Silva for picking up trash along Highway 246.
Mayor Silva thanked other residents who saw his clean-up efforts and stopped to help pick up trash.
Mayor Silva requested that staff schedule a Council retreat in the near future.
City Council Meeting Minutes Page 3 September 25, 2025
Mayor Silva welcomed newly elected Council Member Carla Mead and asked her to step forward to take the Oath of Office. City Clerk Reid issued the Oath of Office to Council Member Mead and congratulated her on her victory.
Mayor Silva called a short meeting recess and resumed the meeting at 6:27 p.m.
Victoria Pointer, Buellton, congratulated Council Member Mead for working so hard to get elected to the City Council.
Christian Alonso, Chair of the Santa Barbara County Democratic Party congratulated Council Member Mead on her commitment to representing Buellton.
WRITTEN COMMUNICATIONS
None
COMMITTEE REPORTS
Council Member Sanchez announced that he attended the Central Coast Water Authority (CCWA) board meeting and provided an oral report for the record.
Council Member Sanchez announced that he attended the Buellton Chamber of Commerce and Visitors Bureau board meeting and provided an oral report for the record.
Vice Mayor Lewis announced she attended the Santa Barbara County Association of Governments (SBCAG) board meeting and provided an oral report for the record.
Mayor Silva announced that he attended a Central Coast Community Energy board meeting and provided an oral report for the record.
Mayor Silva announced that Village Senior Apartments is accepting rental applications.
BUSINESS ITEMS
10. Consideration of Appointment to the Planning Commission RECOMMENDATION:
That the City Council consider an appointment to the Planning Commission with the term of office expiring December 2026.
STAFF REPORT:
Planning Director Keefer presented the staff report.
DOCUMENTS:
Staff report with attachments as listed in the staff report.
City Council Meeting Minutes Page 4 September 25, 2025
SPEAKERS/DISCUSSION:
Daniel Contreras discussed his desire to serve on the Planning Commission.
MOTION:
Motion by Council Member Mead, seconded by Council Member Sanchez, appointing Daniel Contreras to the Planning Commission with term of office ending December 2026.
VOTE:
Motion passed by a roll call vote of 5-0.
Council Member Hornick – Yes
Council Member Mead – Yes
Council Member Sanchez – Yes
Vice Mayor Lewis – Yes
Mayor Silva – Yes
11. Consideration of Approval of Fall Fest Special Event and Funding Request for the Fall Festival Event
Council Member Sanchez recused himself due to a conflict with En Fuego Events.
RECOMMENDATION:
That the City Council consider approval of the Fall Fest event and funding request.
STAFF REPORT:
Planning Director Keefer presented the staff report.
SPEAKERS/DISCUSSION:
Applicant Andres Nuños from En Fuego Events discussed the Fall Fest event and funding request and answered questions from the Council regarding the event.
The City Council discussed traffic control and security at the event, as well as parking and accessibility for residents and businesses.
DOCUMENTS:
Staff report with attachments as listed in the staff report.
MOTION:
Motion by Vice Mayor Lewis, seconded by Council Member Hornick approving the Fall Fest event and funding request of $11,000.
VOTE:
Motion passed by a roll call vote of 4-0.
Council Member Hornick – Yes
Council Member Mead - Yes
Vice Mayor Lewis – Yes
Mayor Silva – Yes
City Council Meeting Minutes Page 5 September 25, 2025
12. Resolution No. 25-27 – “A Resolution of the City Council of the City of Buellton, California, Amending the Monthly Wastewater Service Fees and Low-Income Program in the City of Buellton”
RECOMMENDATION:
That the City Council consider adoption of Resolution No. 25-27.
STAFF REPORT:
Public Works Director Hess presented the staff report.
SPEAKERS/DISCUSSION:
The City Council discussed the following issues:
The Care Program and utility companies qualifying residents based on household income.
Staff to provide subsidy details in English and Spanish via social media, water bill inserts, and the Buellton Buzz.
DOCUMENTS:
Staff report with attachments as listed in the staff report.
MOTION:
Motion by Vice Mayor Lewis, seconded by Council Member Mead, adopting Resolution No. 25-27 – “A Resolution of the City Council of the City of Buellton, California, Amending the Monthly Wastewater Service Fees and Low-Income Program in the City of Buellton”
VOTE:
Motion passed by a roll call vote of 5-0.
Council Member Hornick – Yes
Council Member Mead - Yes
Council Member Sanchez – Yes
Vice Mayor Lewis – Yes
Mayor Silva – Yes
5. Consideration of MOU with SBCAG for the Santa Ynez Valley River Trail (Santa Ynez Valley Regional Community Connector)
SPEAKERS/DISCUSSION:
Fred Luna, representing SBCAG discussed the Santa Ynez Valley River Trail and funding for the project.
MOTION:
Motion by Vice Mayor Lewis, seconded by Council Member Hornick, approving the MOU with SBCAG for the Santa Ynez Valley River Trail (Santa Ynez Valley Regional Community Connector)
City Council Meeting Minutes Page 6 September 25, 2025
VOTE:
Motion passed by a roll call vote of 5-0.
Council Member Hornick – Yes
Council Member Mead – Yes
Council Member Sanchez – Yes
Vice Mayor Lewis – Yes
Mayor Silva – Yes
CITY MANAGER’S REPORT
None
ADJOURNMENT
Mayor Silva adjourned the regular meeting at 7:28 p.m. The next regular meeting of the City Council will be held on Thursday, October 23, 2025, at 6:00 p.m. The regular City Council meeting of October 9 will be cancelled.
____________________________
David Silva
Mayor
ATTEST:
_____________________________
Linda Reid
City Clerk
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 2
To: The Honorable Mayor and City Council
From: Shannel Zamora, Finance Director
Meeting Date: October 23, 2025
Subject: List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year 2025/2026
______________________________________________________________________________
BACKGROUND
Staff is required to submit a check register to the City Council for approval every Council meeting for the most recently completed check register (Attachment 1).
The check register for the period 09/13/2025 through 10/10/2025 has been prepared in accordance with Government Code section 37202 and Buellton Municipal Code section
3.08.070. The check register lists all vendor payments for the specified period above, along with claimant’s name, a brief description of the goods or service purchased, amount of demand, check number, check date and the account number(s) associated with each payment.
The total amount of checks and electronic fund transfers issued for the period of 09/13/2025 through 10/10/2025 was $1,926,303.89.
FISCAL IMPACT
Payments made to the various vendors were consistent with the approved City’s Budget for 09/13/2025 through 10/10/2025. Cash is available for the payment disbursements of the above liabilities.
RECOMMENDATION
That the City Council review and accept the check register for the period 09/13/2025 through 10/10/2025.
ATTACHMENTS
Attachment 1 – Claims
EXHIBIT A - A/P Packets processed
A/P Packet# APPKT03261 991,801.17
A/P Packet# APPKT03264 3,313.61
A/P Packet# APPKT03265 64,077.90
A/P Packet# APPKT03297 5,988.06
A/P Packet# APPKT03298 32,626.85
A/P Packet# APPKT03310 85,113.10
A/P Packet# APPKT03313 56,291.12
A/P Packet# APPKT03314 147,552.46
A/P Packet# APPKT03373 93,535.43
A/P Packet# APPKT03383 77,729.83
A/P Packet# APPKT03389 145,281.52
A/P Packet# APPKT03390 343.51
A/P Packet# APPKT03402 38,601.77
A/P Packet# APPKT03411 7,945.96
A/P Packet# APPKT03413 512.49
A/P Packet# APPKT03423 14,507.56
Total A/P Packets: $1,765,222.34 (17 pages)
Utility Packet #UBPKT00003912 79.14 (1 page)
Total Disbursement: $1,765,301.48
Payroll processed
Staff Payroll 9/19/2025 81,291.32
City Council Payroll 9/25/2025 2,304.24
Staff Payroll 10/3/2025 77,406.85
Total Payroll: $161,002.41
TOTAL AMOUNT OF CLAIMS: $1,926,303.89
CONSOLIDATED CLAIMS DISBURSEMENT
BACK-UP/SUPPORT DATA IS AVAILABLE FOR COUNCIL REVIEW IN CITY HALL The following is a list of claims for the period of September 13, 2025 through October 10, 2025 for ratification by the City Council at the October 23, 2025 City Council Meeting.
\\fileserver\Users\Finance_Shared\CLAIMS APPROVALS\Claims Approval FY2025-2026.xlsx SZ 10/15/2025
Payment
Number
47859
47860
47861
47862
47863
47864
47865
47866
47868
47869
47870
47871
47872
47873
Check Disbursements - City Council - October 23, 2025
City of Buellton, CA By Payment Number
Payment Dates 9/13/2025 - 10/10/2025
Payment Date Vendor # Payment Amount
Payable Number Description Vendor Name Account Number Project Acct Key Item Amount 9/24/2025 001413 CENTRAL COAST FILM SOCIETY 1,648.00
1019 FY 2024-2025 COMMUNITY ORGANIZATION SUPPORT 001-410-67200 1,648.00 9/24/2025 000105 CITY OF BUELLTON 2,250.21
000105-08252025 07/25/25 - 08/25/25 IRRIGATION 595 2ND OAK VALLEY 001-552-61211 2,250.21 9/24/2025 000352 P G & E 3,602.58
80625-7-09052025 06/04/25-09/04/25 - NEW LIB - UTILITIES - ELECTRIC 001-558-61241 3,602.58 9/24/2025 000352 P G & E 27,467.65
5220532306-7-09122025 08/04/25 - 09/02/25 - UTILITIES - ELECTRIC 001-410-61241 1,635.91 5220532306-7-09122025 08/04/25 - 09/02/25 - UTILITIES - ELECTRIC 001-501-61241 600.57 5220532306-7-09122025 08/04/25 - 09/02/25 - UTILITIES - ELECTRIC 001-550-61241 3,224.35 5220532306-7-09122025 08/04/25 - 09/02/25 - UTILITIES - ELECTRIC 001-552-61241 331.17 5220532306-7-09122025 08/04/25 - 09/02/25 - UTILITIES - ELECTRIC 001-556-61241 463.32 5220532306-7-09122025 08/04/25 - 09/02/25 - UTILITIES - ELECTRIC 001-565-61241 1,032.99 5220532306-7-09122025 08/04/25 - 09/02/25 - UTILITIES - ELECTRIC 005-701-61241 12,338.43 5220532306-7-09122025 08/04/25 - 09/02/25 - UTILITIES - ELECTRIC 020-601-61241 7,840.91 9/24/2025 000861 POLYDYNE INC. 3,395.00
1910802 03/13/25 - WWTP - CHEMICALS 005-701-61111 1,656.14 1952733 08/12/25 - WWTP - CHEMICALS 005-701-61111 1,738.86 9/24/2025 001066 The JF Will Company, Inc. 646,633.73
191361 - PAY APP 2 AUG 2025 - ROAD MAINTENANCE PROJECT 092-322-74100 09232274100 646,633.73 9/24/2025 001996 V. Lopez Jr. and Sons General Engineering Contractors, Inc. 306,287.39 14899 - PAY APP 4 AUG 2025 - LIBRARY/FIELD 092-220-74100 09222074100 306,287.39 9/24/2025 000556 VERIZON WIRELESS 516.61
6122991340 09/09/25 - 10/08/25 - WIRELESS TELEPHONE SERVICE 001-410-60014 6.78 6122991340 09/09/25 - 10/08/25 - WIRELESS TELEPHONE SERVICE 001-410-67705 38.36 6122991340 09/09/25 - 10/08/25 - WIRELESS TELEPHONE SERVICE 001-511-61290 38.36 6122991340 09/09/25 - 10/08/25 - WIRELESS TELEPHONE SERVICE 001-558-60210 40.01 6122991340 09/09/25 - 10/08/25 - WIRELESS TELEPHONE SERVICE 001-558-67705 115.95 6122991340 09/09/25 - 10/08/25 - WIRELESS TELEPHONE SERVICE 001-565-67705 38.36 6122991340 09/09/25 - 10/08/25 - WIRELESS TELEPHONE SERVICE 005-701-67705 109.40 6122991340 09/09/25 - 10/08/25 - WIRELESS TELEPHONE SERVICE 020-601-60210 40.01 6122991340 09/09/25 - 10/08/25 - WIRELESS TELEPHONE SERVICE 020-601-67705 89.38 10/2/2025 000847 ASCE/ AMERICAN SOC. OF CIVIL ENG 326.00 000847-2026 CY 2026 - ANNUAL MEMBERSHIP RENEWAL 001-558-60650 326.00 10/2/2025 000079 CALIF. RURAL WATER ASSOCIATION 992.00
000079-092025 10/01/25 - 10/01/26 ANNUAL CRWA MEMBERSHIP 020-601-60650 992.00 10/2/2025 000105 CITY OF BUELLTON 1,555.87
000105-09252025 08/25/25 - 09/25/25 IRRIGATION 595 2ND OAK VALLEY 001-552-61211 1,555.87 10/2/2025 000122 COMCAST CABLE 331.45
0207915-09132025 09/18/25 - 10/17/25 - CCC - INTERNET SERVICE 001-410-61292 331.45 10/2/2025 001824 KRISTIN ANN NEPERUD MERZ 20,000.00
001824-09042025 2025-2026 COMMUNITY THEATER PROJECT INSTALLMENT 1 001-511-67141 20,000.00 10/2/2025 000448 SB CO FIRE DEPARTMENT 68,985.00
M26-010 JUL - SEP 2025 - SB CNTY FIRE/PARAMEDIC SERVICES 001-501-60810 68,985.00 10/15/2025 11:15:35 AM Page 1 of 17
Payment
Number
47874
47875
47876
47877
47878
47879
47880
47881
47882
47883
47884
47885
10406124
Check Disbursements - City Council - October 23, 2025 Payment Dates: 9/13/2025 - 10/10/2025 Payment Date Vendor # Payment Amount
Payable Number Description Vendor Name Account Number Project Acct Key Item Amount 10/2/2025 001390 SCOTT WOLFE 800.00
001390-102025 OCT 2025 - MERP REIMBURSEMENT PER CONTRACT 001-402-50400 800.00 10/2/2025 000904 US BANK EQUIPMENT FINANCE 545.11
563069160 08/20/25 - 09/20/25 - PLNG - COPIER LEASE 001-565-60310 545.11 10/5/2025 000122 COMCAST CABLE 351.40
0114343-09222025 09/26/25 - 10/25/25 - CH - INTERNET SERVICES 001-410-61292 351.40 10/5/2025 000122 COMCAST CABLE 320.73
0104898-09202025 09/25/25 - 10/24/25 - REC - INTERNET SERVICE 001-511-61290 320.73 10/5/2025 001040 FRONTIER COMMUNICATIONS 371.20
102401-5-09192025 09/19/25 - 10/18/25 - CCC - TELEPHONE SERVICES 001-410-67705 371.20 10/5/2025 001983 PRIMO BRANDS 397.66
1510029022365 08/27/25 - 09/26/25 DRINKING WATER 001-410-60800 397.66 10/5/2025 000848 RAVATT, ALBRECHT & ASSOC, INC. 1,110.00 725-533 JULY 2025 - ARCH DSGN REVIEW - DEV PROJECTS 001-22416 90096070 302.50 725-533 JULY 2025 - ARCH DSGN REVIEW - DEV PROJECTS 001-22416 90104070 807.50 10/5/2025 000870 ROBERT HALF 831.25
65411032 WEEK ENDING 09/12/25 - TEMP ADMIN ANALYST 001-402-50000 415.63 65411032 WEEK ENDING 09/12/25 - TEMP ADMIN ANALYST 001-403-50000 83.12 65411032 WEEK ENDING 09/12/25 - TEMP ADMIN ANALYST 001-420-50000 124.69 65411032 WEEK ENDING 09/12/25 - TEMP ADMIN ANALYST 001-558-50000 124.69 65411032 WEEK ENDING 09/12/25 - TEMP ADMIN ANALYST 005-701-50000 41.56 65411032 WEEK ENDING 09/12/25 - TEMP ADMIN ANALYST 020-601-50000 41.56 10/5/2025 000507 SoCalGas 35.11
9000-8-09252025 08/27/25 - 09/23/25 - CCC/SC - UTILITIES - GAS 001-410-61230 35.11 10/5/2025 000507 SoCalGas 31.18
9000-4-09252025 08/22/25 - 09/23/25 - CH - UTILITIES - GAS 001-410-61230 31.18 10/5/2025 000507 SoCalGas 16.99
5078-2-09292025 08/26/25 - 09/25/25 - NEW LIB - UTILITIES - GAS 001-510-61230 16.99 10/5/2025 001996 V. Lopez Jr. and Sons General Engineering Contractors, Inc. 141,816.00 14937 - PAY APP 5 SEP 2025 - LIBRARY/FIELD PARKING LOT 092-220-74100 09222074100 141,816.00 9/16/2025 000193 FIRST NATIONAL BANK OF OMAHA 7,945.96
0577-08182025 K THOMSEN CREDIT CARD CHARGES THROUGH 08/18/25 001-511-60250 108.49 0577-08182025 K THOMSEN CREDIT CARD CHARGES THROUGH 08/18/25 001-511-61130 73.85 0577-08182025 K THOMSEN CREDIT CARD CHARGES THROUGH 08/18/25 001-511-67135 54065-040 843.75 0577-08182025 K THOMSEN CREDIT CARD CHARGES THROUGH 08/18/25 001-511-67140 87.77 0577-08182025 K THOMSEN - CREDIT CARD CHARGES THROUGH 08/18/25 001-511-67140 51022-040 998.56 1805-08182025 A FIREY - CREDIT CARD CHARGES THROUGH 08/18/25 001-511-60510 129.19 1805-08182025 A FIREY - CREDIT CARD CHARGES THROUGH 08/18/25 001-511-61130 70.50 1805-08182025 A FIREY - CREDIT CARD CHARGES THROUGH 08/18/25 001-511-61130 (70.40) 1805-08182025 A FIREY - CREDIT CARD CHARGES THROUGH 08/18/25 001-511-67140 68.22 1805-08182025 A FIREY - CREDIT CARD CHARGES THROUGH 08/18/25 001-511-67140 51022-040 245.79 2049-08182025 E LEWIS - CREDIT CARD CHARGES THROUGH 08/18/25 001-401-60710 264.76 7431-08182025 L REID - CREDIT CARD CHARGES THROUGH 08/18/25 001-401-60900 42.55 7431-08182025 L REID - CREDIT CARD CHARGES THROUGH 08/18/25 001-403-60022 61.96 7431-08182025 L REID - CREDIT CARD CHARGES THROUGH 08/18/25 001-410-60900 104.40 9012-08182025 A KEEFER - CREDIT CARD CHARGES THROUGH 08/18/25 001-565-60210 60.00 9012-08182025 A KEEFER - CREDIT CARD CHARGES THROUGH 08/18/25 001-565-61130 48.95 9447-08182025 S ZAMORA - CREDIT CARD CHARGES THROUGH 08/18/25 001-410-60210 863.84 9447-08182025 S ZAMORA - CREDIT CARD CHARGES THROUGH 08/18/25 001-410-61130 234.20 9447-08182025 S ZAMORA - CREDIT CARD CHARGES THROUGH 08/18/25 001-420-61130 445.59 9525-08182025 R HESS - CREDIT CARD CHARGES THROUGH 08/18/25 001-558-60210 39.50 10/15/2025 11:15:35 AM Page 2 of 17
Payment
Number
10463604
20250929
739702044
APA000049
APA000050
APA000051
Check Disbursements - City Council - October 23, 2025 Payment Dates: 9/13/2025 - 10/10/2025 Payment Date Vendor # Payment Amount
Payable Number Description Vendor Name Account Number Project Acct Key Item Amount 9525-08182025 R HESS - CREDIT CARD CHARGES THROUGH 08/18/25 001-558-60250 171.81 9525-08182025 R HESS - CREDIT CARD CHARGES THROUGH 08/18/25 001-558-60710 25.35 9525-08182025 R HESS - CREDIT CARD CHARGES THROUGH 08/18/25 001-558-60900 240.67 9525-08182025 R HESS - CREDIT CARD CHARGES THROUGH 08/18/25 001-558-61140 109.63 9525-08182025 R HESS - CREDIT CARD CHARGES THROUGH 08/18/25 005-701-60210 39.50 9525-08182025 R HESS - CREDIT CARD CHARGES THROUGH 08/18/25 005-701-72300 1,415.54 9525-08182025 R HESS - CREDIT CARD CHARGES THROUGH 08/18/25 020-601-60210 70.75 9884-08182025 P SMITH - CREDIT CARD CHARGES THROUGH 08/18/25 001-511-60900 120.38 9884-08182025 P SMITH - CREDIT CARD CHARGES THROUGH 08/18/25 001-511-67140 1,030.86 10/7/2025 000193 FIRST NATIONAL BANK OF OMAHA 14,507.56 0577-09172025 K THOMSEN - CREDIT CARD CHARGES THROUGH 09/17/25 001-511-60250 130.02 0577-09172025 K THOMSEN - CREDIT CARD CHARGES THROUGH 09/17/25 001-511-60510 53.79 0577-09172025 K THOMSEN - CREDIT CARD CHARGES THROUGH 09/17/25 001-511-60800 431.00 0577-09172025 K THOMSEN - CREDIT CARD CHARGES THROUGH 09/17/25 001-511-61130 149.25 1805-09172025 A FIREY - CREDIT CARD CHARGES THROUGH 09/17/25 001-511-60510 80.99 1805-09172025 A FIREY - CREDIT CARD CHARGES THROUGH 09/17/25 001-511-60710 38.99 1805-09172025 A FIREY - CREDIT CARD CHARGES THROUGH 09/17/25 001-511-61130 12.95 1805-09172025 A FIREY - CREDIT CARD CHARGES THROUGH 09/17/25 001-511-67140 208.36 5735-09172025 D SILVA CREDIT CARD TRANSACTIONS THROUGH 09/17/25 001-401-60900 37.16 7431-09172025 L REID - CREDIT CARD CHARGES THROUGH 09/17/25 001-403-60210 110.95 7431-09172025 L REID - CREDIT CARD CHARGES THROUGH 09/17/25 001-403-60650 300.00 7431-09172025 L REID - CREDIT CARD CHARGES THROUGH 09/17/25 001-403-60650 185.00 7431-09172025 L REID - CREDIT CARD CHARGES THROUGH 09/17/25 001-403-60710 899.97 7431-09172025 L REID - CREDIT CARD CHARGES THROUGH 09/17/25 001-403-72300 1,488.63 7431-09172025 L REID - CREDIT CARD CHARGES THROUGH 09/17/25 001-410-60900 127.29 7431-09172025 L REID - CREDIT CARD CHARGES THROUGH 09/17/25 001-410-61130 159.45 7905-09172025 S WOLFE - CREDIT CARD CHARGES THROUGH 09/17/25 001-402-60710 299.97 7905-09172025 S WOLFE - CREDIT CARD CHARGES THROUGH 09/17/25 001-410-61130 129.30 9012-09172025 A KEEFER - CREDIT CARD CHARGES THROUGH 09/17/25 001-565-60710 25.00 9012-09172025 A KEEFER - CREDIT CARD CHARGES THROUGH 09/17/25 001-565-72100 30.31 9012-09172025 A KEEFER - CREDIT CARD CHARGES THROUGH 09/17/25 001-565-72300 1,291.92 9447-09172025 S ZAMORA - CREDIT CARD CHARGES THROUGH 09/17/25 001-410-60210 878.84 9447-09172025 S ZAMORA - CREDIT CARD CHARGES THROUGH 09/17/25 001-410-61130 223.05 9447-09172025 S ZAMORA - CREDIT CARD CHARGES THROUGH 09/17/25 001-420-60710 200.00 9447-09172025 S ZAMORA - CREDIT CARD CHARGES THROUGH 09/17/25 001-420-72300 4,542.14 9525-09172025 R HESS - CREDIT CARD CHARGES THROUGH 09/17/25 001-558-60250 88.32 9525-09172025 R HESS - CREDIT CARD CHARGES THROUGH 09/17/25 001-558-60710 1,687.95 9884-09172025 P SMITH - CREDIT CARD CHARGES THROUGH 09/17/25 001-511-67135 54066-040 585.00 9884-09172025 P SMITH - CREDIT CARD CHARGES THROUGH 09/17/25 001-511-67140 111.96 9/29/2025 000782 WAGE WORKS 3,500.02
INV0016369 FSA Account 001-22170 75.00
INV0016377 FSA Account 001-22170 1,325.03
INV0016379 Dependent Day Care Account 001-22172 250.01
INV0016399 FSA Account 001-22170 1,324.98
INV0016401 Dependent Day Care Account 001-22172 250.00
INV0016426 FSA Account 001-22170 275.00
10/2/2025 001897 AMILIA TECHNOLOGIES USA INC. 512.49
1584530 SEP 2025 - REC - SOFTWARE SUBSCRIPTION 001-511-60210 223.12 1584530 SEP 2025 - REC - SOFTWARE SUBSCRIPTION 001-511-60211 289.37 9/24/2025 000022 AMERICAN WATER WORKS ASSOC. 525.00
SO254104 12/01/25 - 11/30/26 - MEMBERSHIP - ANNUAL RENEWAL 020-601-60650 525.00 9/24/2025 000718 AUTOSYS LLC 3,075.00
INV-0341 08/18/25 - 08/19/25 - WWTP - SCADA SERVICE CALL 005-701-60800 3,075.00 9/24/2025 001774 CALIFORNIA CONSULTING, INC. 4,250.00
7332 SEP 2025 - GRANT WRITING SERVICES 001-410-60800 4,250.00 10/15/2025 11:15:35 AM Page 3 of 17
Payment
Number
APA000052
APA000053
APA000054
APA000055
APA000056
APA000057
APA000058
APA000059
APA000060
APA000061
APA000062
APA000063
APA000064
APA000065
APA000066
APA000067
Check Disbursements - City Council - October 23, 2025 Payment Dates: 9/13/2025 - 10/10/2025 Payment Date Vendor # Payment Amount
Payable Number Description Vendor Name Account Number Project Acct Key Item Amount 9/24/2025 000800 CARR'S BOOT SHOP, INC. dba 166.38
17799 09/03/25 - WWTP - SAFETY BOOTS 005-701-67600 166.38 9/24/2025 001847 CATERPILLAR FINANCIAL SERVICES CORPORATION 2,042.51 37443136 OCT 2025 - PW - TRACTOR LEASE PAYMENT 001-558-73500 680.83 37443136 OCT 2025 - PW - TRACTOR LEASE PAYMENT 005-701-73500 680.84 37443136 OCT 2025 - PW - TRACTOR LEASE PAYMENT 020-601-73500 680.84 9/24/2025 000091 CENTRAL COAST WATER AUTHORITY 12,690.17 000091-09012025 08/01/25 - 12/31/25 - CCWA VARIABLE COSTS 020-601-67635 12,690.17 9/24/2025 000107 CITY OF LOMPOC 1,666.66
18382 OCT 2025 - TRANSIT SERVICES 027-559-67445 1,666.66 9/24/2025 001649 CIVIC SOLUTIONS 7,203.62
83125 AUG 2025 - PLNG - GENERAL PLAN 001-565-60855 7,203.62 9/24/2025 000118 COASTAL COPY, INC. 1,104.10
1161463 08/17/25 - 09/16/25 - REC - COPIER LEASE 001-511-60310 128.22 1161463 08/17/25 - 09/16/25 - REC - COPIER LEASE OVERAGES 001-511-61130 75.52 1164506 09/11/25 - 10/10/25 - CH - COPIER LEASE 001-410-60310 411.61 1164506 09/11/25 - 10/10/25 - CH - COPIER LEASE OVERAGES 001-410-61130 488.75 9/24/2025 001458 EMERGENCY REPAIR DOOR SERVICE 1,868.63 25592 09/15/25 - WWTP - REPAIRS/MAINT INGROUND LOOP 005-701-60250 1,868.63 9/24/2025 002011 Emmanuel Garcia 1,346.88
#881 08/15/25 - COB - STAFF UNIFORM JACKETS 001-410-60900 1,077.50 #881 08/15/25 - COB - STAFF UNIFORM JACKETS 005-701-60900 134.69 #881 08/15/25 - COB - STAFF UNIFORM JACKETS 020-601-60900 134.69 9/24/2025 001430 GSOLUTIONZ, INC. 1,071.56
4511 08/13/25 - 09/12/25 - TELEPHONE SERVICES 001-401-67705 145.16 4511 08/13/25 - 09/12/25 - TELEPHONE SERVICES 001-410-67705 348.41 4511 08/13/25 - 09/12/25 - TELEPHONE SERVICES 001-511-61290 198.02 4511 08/13/25 - 09/12/25 - TELEPHONE SERVICES 001-558-67705 87.09 4511 08/13/25 - 09/12/25 - TELEPHONE SERVICES 001-565-67705 177.22 4511 08/13/25 - 09/12/25 - TELEPHONE SERVICES 005-701-67705 58.06 4511 08/13/25 - 09/12/25 - TELEPHONE SERVICES 020-601-67705 57.60 9/24/2025 001430 GSOLUTIONZ, INC. 183.11
4428 OCT 2025 - MONTHLY GPS INTERMEDIA/ADMIN FEES 001-410-67705 183.11 9/24/2025 001925 JCH PLUMBING LLC 870.00
6414 08/19/25 & 08/26/25 - RVP - MAINT/REPAIRS 001-552-60258 870.00 9/24/2025 000395 JOSE RAFAEL RUIZ dba 2,460.00
2469 SEP 2025 - RVP/OVP - JANITORIAL SERVICES 001-552-60800 2,460.00 9/24/2025 000142 LOGAN R. FITZGERALD dba 3,050.00
000142-09012025 AUG 2025 - CH/LIB/PKS - JANITORIAL SERVICES 001-552-60800 1,215.00 000142-09012025 AUG 2025 - CH/LIB/PKS - JANITORIAL SERVICES 001-558-60800 1,835.00 9/24/2025 000835 METRO VENTURES LTD 6,350.00
2025-09-11-buel AUG 2025 - PLNG - CITY PLANNER SERVICES 001-565-60800 6,350.00 9/24/2025 000353 MICHAEL J. BOGGESS 700.00
INV-5332 ANNUAL RENEWAL - CH - HOSTING/SITE SCANNER 001-410-60210 425.00 INV-5334 AUG 2025 - WEBSITE DEVELOPMENT 001-410-60210 150.00 INV-5334 AUG 2025 - WEBSITE MAINTENANCE 001-410-60210 125.00 9/24/2025 001589 OILFIELD ENVIRONMENTAL & COMPLIANCE, INC. (OEC) 679.00 A250904 AUG 2025 - WWTP - WATER ANALYSIS 005-701-61111 679.00 10/15/2025 11:15:35 AM Page 4 of 17
Payment
Number
APA000068
APA000069
APA000070
APA000071
APA000072
APA000073
APA000074
APA000075
APA000076
APA000077
APA000078
APA000079
Check Disbursements - City Council - October 23, 2025 Payment Dates: 9/13/2025 - 10/10/2025 Payment Date Vendor # Payment Amount
Payable Number Description Vendor Name Account Number Project Acct Key Item Amount 9/24/2025 000861 POLYDYNE INC. 1,738.86
1961194 09/11/25 - WWTP - CHEMICALS 005-701-61111 1,738.86 9/24/2025 001738 REECE - BRANCH: 5010 BUELLTON CA 43.53 S121666124.001 09/11/25 - WTP - MAINT/REPAIR ITEMS 020-601-60250 43.53 9/24/2025 000438 SANTA YNEZ VALLEY HARDWARE 86.03
000438-08312025 AUG 2025 - MISC MATL'S/SUPPLIES 001-552-61140 6.50 000438-08312025 AUG 2025 - MISC MATL'S/SUPPLIES 001-558-61140 24.09 000438-08312025 AUG 2025 - MISC MATL'S/SUPPLIES 020-601-61140 55.44 9/24/2025 000441 SB CO - PUBLIC WORKS DEPT 1,732.40
1036 FY 2024-25 WATER QUALITY MONITORING CONSULTANT 001-551-67575 524.40 1036 FY 2024-25 WATER QUALITY MONITORING LAB ANALYSIS 001-551-67575 1,208.00 9/24/2025 001956 SOLID WASTE SOLUTIONS, INC. 447.50
1008 AUG 2025 - SB1383/AB939 - ANNUAL REPORT PREP 001-558-60800 447.50 9/24/2025 000766 SYV FRUIT & VEGETABLE RESCUE 7,718.00
000766-FY2025-2026FY 2025-2026 - COMMUNITY SUPPORT GRANT 001-410-67200 7,718.00 9/24/2025 001071 Tractor Supply Co 119.57
5092-082025 AUG 2025 - MISC MAINT/REPAIR/MATL'S/SUPPLIES 001-552-60258 20.46 5092-082025 AUG 2025 - WTP - JG UNIFORM PANTS 020-601-60131 99.11 9/24/2025 001840 VESTIS 761.90
792212509-082025 AUG 2025 - MATS/TOWEL SERVICE 001-558-60800 609.52 792212509-082025 AUG 2025 - MATS/TOWEL SERVICE 005-701-60800 152.38 9/24/2025 001552 VITAL RECORDS CONTROL (VRC) 127.49
5366634 AUG 2025 - CH - SHREDDING SERVICES 001-410-60900 127.49 9/29/2025 001111 TETRA TECH, INC. 85,113.10
52466356 JULY 2025 - ENG SRVCS - ENCROACHMENT PERMIT 025-557-60800 5,780.00 52466357 JULY 2025 - ENG SRVCS - 73 INDUSTRIAL WAY FIGUEROA 001-22416 90037-070 250.00 52466358 Construction Inspector 2 001-22416 90044-070 250.00 52466359 JULY 2025 - COB - ENGINEERING SERVICES 001-551-60800 11,030.00 52466359 JULY 2025 - COB - ENGINEERING SERVICES 001-565-60830 743.37 52466359 JULY 2025 - COB - ENGINEERING SERVICES 005-701-60830 423.37 52466359 JULY 2025 - COB - ENGINEERING SERVICES 020-601-60800 1,600.00 52466359 JULY 2025 - COB - ENGINEERING SERVICES 020-601-60830 423.37 52466359 JULY 2025 - COB - ENGINEERING SERVICES 025-554-60800 4,285.87 52466359 JULY 2025 - COB - ENGINEERING SERVICES 029-557-60800 423.37 52466359 JULY 2025 - COB - ENGINEERING SERVICES 092-220-71500 09222071500 14,610.00 52466359 JULY 2025 - COB - ENGINEERING SERVICES 092-322-71500 09232271500 5,518.75 52466360 JULY 2025 - ENG SRVCS - BUE-17 IND WAY ACCESS 001-22416 90043075 1,360.00 52466361 JULY 2025 - ENG SRVCS - 430/440 CENTRAL AVE 001-22416 90091070 437.50 52466362 JULY 2025 - ENG SRVCS - GARDEN APTS PSHH 001-22416 90066-070 691.25 52466363 JULY 2025 - ENG SRVCS - VILLAGE SENIOR APTS 001-22416 90080070 1,410.00 52466364 JULY 2025 - ENG SRVCS - HWY 246 & MCMURRAY RD IMPR 092-307-71500 09230771500 32,176.25 52466365 JULY 2025 - ENG SRVCS - HUNDRED HILLS SCHOOL 001-22416 90100070 3,360.00 52466366 JULY 2025 - ENG SRVCS - WATER STORAGE ASSESSMENT 020-601-60830 340.00 10/2/2025 001372 BRENNTAG PACIFIC, INC. 7,760.98
BPI544108 08/28/25 - WTP - CHEMICALS 020-601-61111 1,351.42 BPI547475 09/09/25 - WTP - CHEMICALS 020-601-61111 1,998.09 BPI547476 09/09/25 - WTP - CHEMICALS 020-601-61111 1,355.69 BPI550919 09/23/25 - WTP - CHEMICALS 020-601-61111 1,838.52 BPI550920 09/23/25 - WTP - CHEMICALS 020-601-61111 1,217.26 10/2/2025 000121 BUELLTON VISITORS BUREAU 37,500.00
000121-102025 OCT 2025 - VB - MONTHLY CONTRACT 001-410-67790 37,500.00 10/15/2025 11:15:35 AM Page 5 of 17
Payment
Number
APA000080
APA000081
APA000082
APA000083
APA000084
APA000085
APA000086
APA000087
APA000088
APA000089
APA000090
APA000091
APA000092
APA000093
APA000094
APA000095
Check Disbursements - City Council - October 23, 2025 Payment Dates: 9/13/2025 - 10/10/2025 Payment Date Vendor # Payment Amount
Payable Number Description Vendor Name Account Number Project Acct Key Item Amount 10/2/2025 000065 BURKE, WILLIAMS & SORENSEN, LLP 29,455.54 349933 AUG 2025 - RETAINER - LEGAL SERVICES - FILE 0001 001-404-60840 11,600.00 349990 AUG 2025 - LEGAL SERVICES - FILE 0001 001-404-60840 1,787.30 349990 AUG 2025 - LEGAL SERVICES - FILE 0061 001-404-60840 463.00 349990 AUG 2025 - LEGAL SERVICES - FILE 0019 001-404-60840 2,266.60 349990 AUG 2025 - LEGAL SERVICES - FILE 0062 001-404-60840 87.90 349990 AUG 2025 - LEGAL SERVICES - FILE 0036 001-404-60840 12,283.84 349990 AUG 2025 - LEGAL SERVICES - FILE 0058 092-307-71200 09230771200 966.90 10/2/2025 001847 CATERPILLAR FINANCIAL SERVICES CORPORATION 3,332.59 37501474 OCT 2025 - BACKHOE LOADER - LEASE CONTRACT 001-558-73500 1,110.87 37501474 OCT 2025 - BACKHOE LOADER - LEASE CONTRACT 005-701-73500 1,110.86 37501474 OCT 2025 - BACKHOE LOADER - LEASE CONTRACT 020-601-73500 1,110.86 10/2/2025 002015 Cesar Jimenez 100.00
002015-09222025 09/22/25 - REFUND SECURITY/DAMAGE DEPOSIT 001-22510 100.00 10/2/2025 001218 County of Santa Barbara 1,732.40
1036 FY 2024-25 WATER RESOURCES DIV/PROJECT CLEAN WATER 001-551-67575 1,732.40 10/2/2025 000176 EXCLUSIVE ALARMS INC 990.00
013978 OCT-DEC 2025 - VP/RVP/OP - CCTV SERVICE 001-558-60210 990.00 10/2/2025 000176 EXCLUSIVE ALARMS INC 174.00
013974 OCT-DEC 2025 - PLNG - MONITOR SECURITY SYSTEM 001-410-60800 174.00 10/2/2025 000176 EXCLUSIVE ALARMS INC 910.00
013980 OCT-DEC 2025 - NEW LIB - CELL, FIRE, CCTV, BURGLAR 001-558-60800 415.00 013980 OCT-DEC 2025 - NEW LIB - MONITOR FIRE SYSTEM 001-558-60800 495.00 10/2/2025 000176 EXCLUSIVE ALARMS INC 192.00
013979 OCT-DEC 2025 - NEW LIB - MONITORING ALARM SYSTEM 001-558-60800 192.00 10/2/2025 000176 EXCLUSIVE ALARMS INC 414.00
013977 OCT-DEC 2025 - USPS - MONITOR SECURITY SYSTEM 001-558-60800 414.00 10/2/2025 000176 EXCLUSIVE ALARMS INC 120.00
013949 09/10/25 - NEW LIBRARY - PROGRAM ALARM DELAY 001-558-60800 120.00 10/2/2025 000176 EXCLUSIVE ALARMS INC 174.00
013976 OCT-DEC 2025 - CH - SECURITY SYSTEM MONITORING 001-410-60800 174.00 10/2/2025 000176 EXCLUSIVE ALARMS INC 195.00
013981 OCT-DEC 2025 - CCC/SYVCO - MONITOR SECURITY SYSTEM 001-410-60800 195.00 10/2/2025 001364 FAMCON PIPE & SUPPLY-SM 1,364.12
S100163905.001 09/12/25 - WTP - MAINT/REPAIR ITEMS 020-601-60250 1,364.12 10/2/2025 000187 FARM SUPPLY COMPANY 313.21
78499 09/04/25 - RVP - MAINT/REPAIR ITEMS 001-552-60258 77.02 78604 09/11/25 - RVP - MAINT/REPAIR ITEMS 001-552-60258 123.48 78707 09/17/25 - RVP - MAINT/REPAIR ITEMS 001-552-60258 4.83 78796 09/23/25 - CH - MAINT/REPAIR ITEMS 001-558-60250 46.16 78797 09/23/25 - WWTP - MAINT/REPAIR ITEMS 005-701-60250 61.72 10/2/2025 001829 FINANCIAL CREDIT NETWORK (FCN) 104.24
001829-082025 AUG 2025 - COLLECTION SERVICES 020-601-67820 104.24 10/2/2025 000649 FLUID RESOURCE MANAGEMENT, INC. 7,665.47 W24898 08/01/25 - WWTP - MAINT/REPAIR INSTALL HMI COVER 005-701-60250 639.47 W24911 08/08/25 - WWTP - SERVICE CALL RAS PUMP 005-701-60250 5,711.00 W24914 07/25/25 - WWTP - SERVICE BLOWERS 005-701-60250 1,315.00 10/15/2025 11:15:35 AM Page 6 of 17
Payment
Number
APA000096
APA000097
APA000098
APA000099
APA000100
APA000101
APA000102
APA000103
APA000104
APA000105
APA000106
APA000107
APA000108
APA000109
APA000110
APA000111
APA000112
Check Disbursements - City Council - October 23, 2025 Payment Dates: 9/13/2025 - 10/10/2025 Payment Date Vendor # Payment Amount
Payable Number Description Vendor Name Account Number Project Acct Key Item Amount 10/2/2025 000252 JIM VREELAND FORD 225.25
70838 08/01/25 - REC - VEHICLE MAINT VIN 1780 001-511-60270 225.25 10/2/2025 001173 JV Outdoor Power Equipment 95.25
30139 08/22/25 - WWTP - WEED WHACKER REPAIRS/SERVICE 005-701-60250 95.25 10/2/2025 002013 LA Roadsters 400.00
002013-09152025 09/15/25 - REFUND SECURITY/DAMAGE DEPOSIT 001-22510 400.00 10/2/2025 000310 MARBORG INDUSTRIES 279.00
6596281 09/15/25 - WWTP - PEST CONTROL SERVICES 092-706-74100 09270674100 279.00 10/2/2025 000342 NIELSEN BUILDING MATERIALS,INC 1.07
234202 09/08/25 - VP - MAINT/REPAIR ITEMS 001-552-60059 1.07 10/2/2025 000669 O'CONNOR & SONS dba 80.00
30436388 09/15/25 - WWTP - PEST CONTROL SERVICES 005-701-60800 80.00 10/2/2025 000801 O'REILLY AUTOMOTIVE STORES, INC. 186.00 4372-133046 08/22/25 - RVP - MATERIALS/SUPPLIES 001-552-61140 21.54 4372-135372 09/02/25 - WWTP - MATERIALS/SUPPLIES 005-701-61140 11.83 4372-136292 09/05/25 - WWTP - MATERIALS/SUPPLIES 005-701-61140 24.77 4372-139828 09/22/25 - CH - MAINT/REPAIR ITEMS 001-558-60250 31.68 4372-139962 09/22/25 - CH - MAINT/REPAIR ITEMS 001-558-60250 26.37 4372-140224 09/23/25 - PW - VEHICLE MAINT/REPAIR ITEMS 001-558-60270 17.99 4372-140409 09/24/25 - PW - VEHICLE MAINT ITEMS 001-558-60270 38.77 4372-140409 09/24/25 - PW - SAFETY EQUIPMENT 001-558-67600 13.05 10/2/2025 000382 PROCARE JANITORIAL SUPPLY, INC. 2,037.90 185439 08/13/25 - PW - MATERIALS & SUPPLIES 001-552-61140 679.30 185439 08/13/25 - PW - MATERIALS & SUPPLIES 001-558-61140 679.30 185439 08/13/25 - PW - MATERIALS & SUPPLIES 005-701-61140 679.30 10/2/2025 002004 RAILWAY JONATTA LLC 400.00
002004-09082025 09/08/25 - REFUND SECURITY/DAMAGE DEPOSIT 001-22510 400.00 10/2/2025 001738 REECE - BRANCH: 5010 BUELLTON CA 91.05 S121615367.001 09/04/25 - WTP - MAINT/REPAIR ITEMS 020-601-60250 91.05 10/2/2025 000870 ROBERT HALF 1,750.00
65400140 WEEK ENDING 09/12/25 - FIN - TEM ACCT TECH 001-420-60800 1,750.00 10/2/2025 001836 SANTA MARIA MOTORCYCLES LLC 576.35
20063613 09/11/25 - SHERIFF - MOTORCYCLE REPAIRS 001-501-60270 576.35 10/2/2025 000894 Santa Ynez Valley Hotel Assn., Inc. dba 45,043.74 000894-082025 AUG 2025 - SYVTBID AMOUNT 001-22160 45,963.00 000894-082025 AUG 2025 - SYVTBID ADMIN FEES CREDIT 001-44250 (919.26) 10/2/2025 001025 SiteOne Landscape Supply, LLC 207.35
158344317-001 09/12/25 - RVP - MAINT/REPAIR ITEMS 001-552-60258 140.94 158374759-001 09/12/25 - RVP - MAINT/REPAIR ITEMS 001-552-60258 66.41 10/2/2025 001188 The Hankering Corporation 117.45
93097 08/20/25 - PW - STORMWATER BOOKMARK 001-551-60800 107.66 93309 09/16/25 - PW - CITY MAPS FOR POLICE DEPT 001-551-60800 9.79 10/2/2025 001849 THE VALLEY GARDENER OPERATING INC 3,137.50 37278 08/06/25 - RVP - PUMP STATION & IRRIGATION REPAIRS 001-552-60258 3,137.50 10/2/2025 000535 UNDERGROUND SERVICE ALERT 86.00
820250090 AUG 2025 - NEW TICKET CHARGES/MONTHLY DB FEES 005-701-60800 43.00 820250090 AUG 2025 - NEW TICKET CHARGES/MONTHLY DB FEES 020-601-60800 43.00 10/15/2025 11:15:35 AM Page 7 of 17
Payment
Number
APA000113
APA000114
APA000115
APA000116
APA000117
1003010326
1003010327
1003014227
1003016540
1003021567
1003021568
499-0745-4
442409172025
Check Disbursements - City Council - October 23, 2025 Payment Dates: 9/13/2025 - 10/10/2025 Payment Date Vendor # Payment Amount
Payable Number Description Vendor Name Account Number Project Acct Key Item Amount 10/2/2025 000765 VICTOR RODRIGUEZ dba 172.00
61380 09/05/25 - PW - VEHICLE MAINT/REPAIR VIN 4976 001-558-60270 35.00 61479 09/05/25 - PW - VEHICLE MAINT/REPAIR VIN 1319 001-558-60270 35.00 61566 09/23/25 - PW - VEHICLE MAINT/REPAIRS VIN 1319 001-558-60270 102.00 10/2/2025 001207 WAGEWORKS INC. 169.00
INV8263356 SEP 2025 - HC/HCDC FSA ADMIN & COMPLIANCE FEES 001-410-50400 169.00 10/5/2025 000112 CLARK PEST CONTROL 516.00
38245570 09/19/25 - PD/CCC - PEST CONTROL 001-558-60800 203.00 38246327 09/19/25 - PO - PEST CONTROL SERVICES 001-558-60800 113.00 38247177 09/16/25 - LIBRARY - PEST CONTROL 001-558-60800 200.00 10/5/2025 001631 LINDE GAS & EQUIPMENT INC. 81.43
52180837 08/20/25 - 09/20/25 - WWTP - CYLINDER RENTAL 005-701-61111 81.43 10/5/2025 001817 RDZ CONTRACTORS, INC. 77,132.40
462 - PAY APP# 007 JULY 2025 - HWY246&McMURRAY IMPRVMNTS PROJECT 092-307-74100 09230774100 77,132.40 9/23/2025 000914 CalPERS 9,621.47
INV0016408 PEPRA Retirement Employee Contribution 001-22164 4,772.78 INV0016409 PEPRA Retirement Employer Contribution 001-22164 4,784.36 INV0016423 PEPRA Retirement Employee Contribution 001-22164 32.13 INV0016424 PEPRA Retirement Employer Contribution 001-22164 32.20 9/23/2025 000914 CalPERS 7,527.47
INV0016406 Classic Retirement Employee Contribution 001-22164 2,552.55 INV0016407 Classic Retirement Employer Contribution 001-22164 4,879.01 INV0016421 Classic Retirement Employee Contribution 001-22164 32.94 INV0016422 Classic Retirement Employer Contribution 001-22164 62.97 9/29/2025 000914 CalPERS 198.25
INV0016427 PEPRA Retirement Employee Contribution 001-22164 99.01 INV0016428 PEPRA Retirement Employer Contribution 001-22164 99.24 10/2/2025 000914 CalPERS 32,656.39
100000018061564 OCT 2025 - ER PAID - RETIREE MEDICAL & ADMIN FEES 001-410-50400 16,880.85 INV0016383 Blue Shield Medical Insurance 001-22167 4,363.25 INV0016390 PersChoice Medical 001-22167 3,524.53
INV0016405 Blue Shield Medical Insurance 001-22167 4,363.23 INV0016412 PersChoice Medical 001-22167 3,524.53
10/7/2025 000914 CalPERS 9,852.44
INV0016440 PEPRA Retirement Employee Contribution 001-22164 4,920.25 INV0016441 PEPRA Retirement Employer Contribution 001-22164 4,932.19 10/7/2025 000914 CalPERS 7,527.47
INV0016438 Classic Retirement Employee Contribution 001-22164 2,585.49 INV0016439 Classic Retirement Employer Contribution 001-22164 4,941.98 10/7/2025 000916 Employment Development Department 5,974.34 CM0000361 State Withholding 001-22150 (2.13)
INV0016446 State Withholding 001-22150 4,623.95
INV0016447 State Unemployment 001-22163 17.59
INV0016449 Employee Training Tax 001-22163 1.17
INV0016451 State Disability Insurance 001-22162 1,333.76 9/17/2025 000768 WEX BANK 2,694.07
107042800 AUG 2025 - FUEL CHARGES 001-501-61280 143.95
107042800 AUG 2025 - FUEL CHARGES 001-511-61280 173.83
107042800 AUG 2025 - FUEL CHARGES 001-558-61280 1,646.30 107042800 AUG 2025 - FUEL CHARGES 005-701-61280 192.49
107042800 AUG 2025 - FUEL CHARGES 020-601-61280 537.50
10/15/2025 11:15:35 AM Page 8 of 17
Payment
Number
803704183303
0-966-756-432
G76375-2315809
60181937905545
63180381706372
2705668-
2705672-
2705679-
Check Disbursements - City Council - October 23, 2025 Payment Dates: 9/13/2025 - 10/10/2025 Payment Date Vendor # Payment Amount
Payable Number Description Vendor Name Account Number Project Acct Key Item Amount 10/1/2025 000912 The Hartford 420.92
803704183303 REFUND SEPT 2025 LIFE INS - B HERNANDEZ (RETIREE) 001-22165 (8.34) INV0016380 Life Insurance 001-22165 214.65
INV0016402 Life Insurance 001-22165 214.61
9/22/2025 000916 Employment Development Department 5,988.06 INV0016414 State Withholding 001-22150 4,585.69
INV0016415 State Unemployment 001-22163 20.09
INV0016417 Employee Training Tax 001-22163 1.34
INV0016419 State Disability Insurance 001-22162 1,380.94 10/1/2025 000918 AMERICAN UNITED LIFE INSURANCE COMPANY 18,922.04 INV0016372 Deferred Compensation 001-22169 525.71
INV0016381 Loan Repayment 001-22173 29.49
INV0016382 Loan Repayment-26 001-22173 311.12
INV0016388 Deferred Compensation 001-22169 7,536.33
INV0016391 Roth Deferral 001-22169 1,315.00
INV0016403 Loan Repayment 001-22173 29.49
INV0016404 Loan Repayment-26 001-22173 311.12
INV0016410 Deferred Compensation 001-22169 7,497.18
INV0016413 Roth Deferral 001-22169 1,315.00
INV0016425 Deferred Compensation 001-22169 51.60
10/6/2025 000813 HOME DEPOT CREDIT SERVICES 343.51
1024901 SEP 2025 - PW - TOOLS 001-558-61127 273.99
1024901 SEP 2025 - PW - MATERIALS/SUPPLIES 001-558-61140 69.52 9/25/2025 000813 HOME DEPOT CREDIT SERVICES 619.54
4786-08212025 AUG 2025 - MISC MAINT/REPAIR 001-552-60258 360.97 4786-08212025 AUG 2025 - MISC MATL'S/SUPPLIES 001-552-61140 47.71 4786-08212025 AUG 2025 - MISC TOOLS 001-558-61127 210.86 9/25/2025 000917 Internal Revenue Service 15,477.91
CM0000362 Federal Withholding 001-22140 (3.85)
INV0016416 Social Security 001-22161 117.26
INV0016418 Federal Withholding 001-22140 11,785.02
INV0016420 Medicare 001-22161 3,579.48
9/29/2025 000917 Internal Revenue Service 593.50
INV0016429 Federal Withholding 001-22140 500.00
INV0016430 Medicare 001-22161 93.50
10/6/2025 000917 Internal Revenue Service 15,247.52
INV0016448 Social Security 001-22161 133.18
INV0016450 Federal Withholding 001-22140 11,646.76
INV0016452 Medicare 001-22161 3,467.58
Payment Total: 1,765,222.34
10/15/2025 11:15:35 AM Page 9 of 17
Check Disbursements - City Council - October 23, 2025 Payment Dates: 9/13/2025 - 10/10/2025 Report Summary
Fund Summary
Fund Payment Amount
001 - General Fund 454,547.15
005 - Sewer Fund 36,362.76
020 - Water Fund 36,736.11
025 - Gas Tax Fund 10,065.87
027 - Local Transportation Fund 1,666.66
029 - Transportation Planning 423.37
092 - Capital Improvement Proj Fund 1,225,420.42
Grand Total: 1,765,222.34
Account Summary
Account Number Account Name Payment Amount
001-22140 Federal Payroll Taxes 23,927.93
001-22150 State Payroll Taxes 9,207.51
001-22160 SYVTBID Payable 45,963.00
001-22161 SS/MC Payroll Taxes 7,391.00
001-22162 SDI Payroll Taxes 2,714.70
001-22163 UI/ETT Payroll Taxes 40.19
001-22164 PERS Retirement 34,727.10
001-22165 Grp Life Insurance 420.92
001-22167 Medical Deduction 15,775.54
001-22169 DCP Liability 18,240.82
001-22170 FSA Deduction 3,000.01
001-22172 Dependent Daycare Ded 500.01
001-22173 Employee Loan Deduction 681.22
001-22416 Developer Deposit 8,868.75
001-22510 Park/Damage Charge 900.00
001-401-60710 Travel & Training 264.76
001-401-60900 Miscellaneous 79.71
001-401-67705 Telephone 145.16
001-402-50000 Salaries 415.63
001-402-50400 Medical Benefit 800.00
001-402-60710 Travel & Training 299.97
001-403-50000 Salaries 83.12
001-403-60022 Recruitment Expense 61.96
001-403-60210 Computer Maintenance &Software 110.95
001-403-60650 Membership & Publications 485.00
001-403-60710 Travel & Training 899.97
001-403-72300 Computer Equipment 1,488.63
001-404-60840 Contract Services-Legal Fees 28,488.64
001-410-50400 Medical Benefit 17,049.85
001-410-60014 Emergency Operations 6.78
001-410-60210 Computer Maintenance &Software 2,442.68
001-410-60310 Equipment Rental 411.61
001-410-60800 Contract Services 5,190.66
001-410-60900 Miscellaneous 1,436.68
001-410-61130 Office Supplies 1,234.75
001-410-61230 Utilities - Gas 66.29
001-410-61241 Utilities - Electric 1,635.91
001-410-61292 Internet Access/ Website Maint 682.85
001-410-67200 Community Organization Support 9,366.00
001-410-67705 Telephone 941.08
001-410-67790 Visitors Bureau 37,500.00
001-420-50000 Salaries 124.69
001-420-60710 Travel & Training 200.00
001-420-60800 Contract Services 1,750.00
001-420-61130 Office Supplies 445.59
001-420-72300 Computer Equipment 4,542.14
10/15/2025 11:15:35 AM Page 10 of 17
Check Disbursements - City Council - October 23, 2025 Payment Dates: 9/13/2025 - 10/10/2025 Account Summary
Account Number Account Name Payment Amount
001-44250 Miscellaneous (919.26)
001-501-60270 Maintenance-Vehicles 576.35
001-501-60810 Contract Services - Fire Dept 68,985.00
001-501-61241 Utilities - Electric 600.57
001-501-61280 Fuel - Vehicles 143.95
001-510-61230 Utilities - Gas 16.99
001-511-60210 Computer Maintenance & Software 223.12
001-511-60211 Data Processing Contract Maint 289.37
001-511-60250 Maintenance/Repair 238.51
001-511-60270 Maintenance-Vehicles 225.25
001-511-60310 Equipment Rental 128.22
001-511-60510 Advertising 263.97
001-511-60710 Travel & Training 38.99
001-511-60800 Contract Services 431.00
001-511-60900 Miscellaneous 120.38
001-511-61130 Office Supplies 311.67
001-511-61280 Fuel-Vehicles 173.83
001-511-61290 Telephone/Internet 557.11
001-511-67135 Buellton Rec Program Trips 1,428.75
001-511-67140 Buellton Recreation Program 2,751.52
001-511-67141 Arts and Culture 20,000.00
001-550-61241 Utilities - Electric 3,224.35
001-551-60800 Contract Services 11,147.45
001-551-67575 Regulatory Compliance 3,464.80
001-552-60059 Maintenance-Repair Village Park 1.07
001-552-60258 Maintenance/Repair-River View 4,801.61
001-552-60800 Contract Services 3,675.00
001-552-61140 Operational Supplies 755.05
001-552-61211 Utilities - Water 3,806.08
001-552-61241 Utilities - Electric 331.17
001-556-61241 Utilities - Electric 463.32
001-558-50000 Salaries 124.69
001-558-60210 Computer Maintenance &Software 1,069.51
001-558-60250 Maintenance / Repair 364.34
001-558-60270 Maintenance - Vehicles 228.76
001-558-60650 Membership & Publications 326.00
001-558-60710 Travel & Training 1,713.30
001-558-60800 Contract Services 5,044.02
001-558-60900 Miscellaneous 240.67
001-558-61127 Tools 484.85
001-558-61140 Operational Supplies 882.54
001-558-61241 Utilities - Electric 3,602.58
001-558-61280 Fuel - Vehicles 1,646.30
001-558-67600 Safety Equipment 13.05
001-558-67705 Telephone 203.04
001-558-73500 Equipment 1,791.70
001-565-60210 Computer Maintenance &Software 60.00
001-565-60310 Equipment Rental 545.11
001-565-60710 Travel & Training 25.00
001-565-60800 Contract Services 6,350.00
001-565-60830 Contract Services-Engineering 743.37
001-565-60855 Comprehensive General Plan Update 7,203.62 001-565-61130 Office Supplies 48.95
001-565-61241 Utilities - Electric 1,032.99
001-565-67705 Telephone 215.58
001-565-72100 Office Equipment 30.31
001-565-72300 Computer Equipment 1,291.92
005-701-50000 Salaries 41.56
10/15/2025 11:15:35 AM Page 11 of 17
**None**
09222071500 Willemsen Parking Lot Proj Mgmnt & Inspection 09222074100 Willemsen Parking Lot Construction/Improvement 09230771200 McMurray Rd Widening Right of Way Acquisition 09230771500 McMurray Rd Widening Proj Mgmnt & Inspection 09230774100 McMurray Rd Widening Construction/Improvement 09232271500 Road Maintenance Project Proj Mgmnt & Inspection 09232274100 Road Maintenance Project Contruction/Improvement 09270674100 WWTP Facilities Construction/Improvements
51022-040 Summer Camp 2025 Operating Expense
54065-040 Reagan Library "Dead Sea Scrolls" Operating Expense 54066-040 Blind Boys of Alabama UCSB Operating Expense
90037-070 Fig Mountain Brewing Contracted Services
Check Disbursements - City Council - October 23, 2025 Payment Dates: 9/13/2025 - 10/10/2025 Account Summary
Account Number Account Name Payment Amount
005-701-60210 Computer Maintenance &Software 39.50
005-701-60250 Maintenance / Repair 9,691.07
005-701-60800 Contract Services 3,350.38
005-701-60830 Contract Services-Engineering 423.37
005-701-60900 Miscellaneous 134.69
005-701-61111 Chemicals / Analysis 5,894.29
005-701-61140 Operational Supplies 715.90
005-701-61241 Utilities - Electric 12,338.43
005-701-61280 Fuel - Vehicles 192.49
005-701-67600 Safety Equipment 166.38
005-701-67705 Telephone 167.46
005-701-72300 Computer Equipment 1,415.54
005-701-73500 Equipment 1,791.70
020-601-50000 Salaries 41.56
020-601-60131 Laundry / Uniforms 99.11
020-601-60210 Computer Maintenance &Software 110.76
020-601-60250 Maintenance / Repair 1,498.70
020-601-60650 Membership & Publications 1,517.00
020-601-60800 Contract Services 1,643.00
020-601-60830 Contract Services-Engineering 763.37
020-601-60900 Miscellaneous 134.69
020-601-61111 Chemicals / Analysis 7,760.98
020-601-61140 Operational Supplies 55.44
020-601-61241 Utilities - Electric 7,840.91
020-601-61280 Fuel - Vehicles 537.50
020-601-67635 State Water Project 12,690.17
020-601-67705 Telephone 146.98
020-601-67820 Write-Off Utility Accounts 104.24
020-601-73500 Equipment 1,791.70
025-554-60800 Contract Services 4,285.87
025-557-60800 Contract Services 5,780.00
027-559-67445 Lompoc- Wine Country Express 1,666.66
029-557-60800 Contract Services 423.37
092-220-71500 Project Management and Inspection 14,610.00 092-220-74100 Construction/Improvements 448,103.39
092-307-71200 Right of Way Acquistion 966.90
092-307-71500 Project Management and Inspections 32,176.25 528,260.07
14,610.00
448,103.39
966.90
32,176.25
77,132.40
5,518.75
646,633.73
279.00
092-307-74100 Construction and Improvements 77,132.40
092-322-71500 Project Management & Inspection (2023/24) 5,518.75 092-322-74100 Construction and Improvement (2023/24) 646,633.73 092-706-74100 Construction and Improvements 279.00
Grand Total: 1,765,222.34
Project Account Summary
Project Account Key Payment Amount
1,244.35
843.75
585.00
250.00
10/15/2025 11:15:35 AM Page 12 of 17
90043075 The Buellton Hub Contract Services - Bridge Const 90044-070 The Industrial Network Contract Services
90066-070 Buellton Garden Apt 10 McMurray Contract Services 90080070 Village Senior Apts Contract Services
90091070 430 & 440 Central Ave Contract Services
90096070 Hwy 246 Commercial Center Contract Services
90100070 Dairyland Rd Hundred Hills School Contract Services 90104070 70 Industrial Way Contract Services
10/15/2025 11:15:35 AM Page 13 of 17
250.00
691.25
1,410.00
437.50
302.50
3,360.00
807.50
Grand Total: 1,765,222.34
Check Disbursements - City Council - October 23, 2025 Payment Dates: 9/13/2025 - 10/10/2025 Project Account Summary
Project Account Key Payment Amount
1,360.00
Check Disbursements - City Council - October 23, 2025
Amount
10/15/2025 12:07:52 PM Page 14 of 17
LOGAN R. FITZGERALD dba APA000064 08/31/2025 AUG 2025 - CH/LIB/PKS -
JANITORIAL SERVICES
001-552-60800 1,215.00
Department 552 - PUBLIC WORKS - PARKS Total: 3,675.00
Department 551 - STORM WATER Total: 11,147.45
Department: 552 - PUBLIC WORKS - PARKS
JOSE RAFAEL RUIZ dba APA000063 09/01/2025 SEP 2025 - RVP/OVP -
JANITORIAL SERVICES
001-552-60800 2,460.00
The Hankering Corporation APA000110 08/20/2025 08/20/25 - PW -
STORMWATER BOOKMARK
001-551-60800 107.66
The Hankering Corporation APA000110 09/16/2025 09/16/25 - PW - CITY MAPS
FOR POLICE DEPT
001-551-60800 9.79
Department 511 - RECREATION Total: 431.00
Department: 551 - STORM WATER
TETRA TECH, INC. APA000077 07/31/2025 JULY 2025 - COB -
ENGINEERING SERVICES
001-551-60800 11,030.00
Department 501 - PUBLIC SAFETY - POLICE/FIRE Total: 68,985.00 Department: 511 - RECREATION
FIRST NATIONAL BANK OF OMAHA 10463604 09/17/2025 K THOMSEN - CREDIT CARD
CHARGES THROUGH
001-511-60800 431.00
Department 420 - FINANCE Total: 1,750.00
Department: 501 - PUBLIC SAFETY - POLICE/FIRE
SB CO FIRE DEPARTMENT 47873 07/01/2025 JUL - SEP 2025 - SB CNTY
FIRE/PARAMEDIC SERVICES
001-501-60810 68,985.00
Department 410 - NON-DEPARTMENTAL Total: 5,190.66
Department: 420 - FINANCE
ROBERT HALF APA000106 09/12/2025 WEEK ENDING 09/12/25 - FIN -
TEM ACCT TECH
001-420-60800 1,750.00
EXCLUSIVE ALARMS INC APA000090 10/01/2025 OCT-DEC 2025 - CH -
SECURITY SYSTEM
001-410-60800 174.00
EXCLUSIVE ALARMS INC APA000091 10/01/2025 OCT-DEC 2025 - CCC/SYVCO -
MONITOR SECURITY SYSTEM
001-410-60800 195.00
CALIFORNIA CONSULTING, INC.APA000051 09/01/2025 SEP 2025 - GRANT WRITING
SERVICES
001-410-60800 4,250.00
EXCLUSIVE ALARMS INC APA000085 10/01/2025 OCT-DEC 2025 - PLNG -
MONITOR SECURITY SYSTEM
001-410-60800 174.00
Department 404 - CITY ATTORNEY Total: 28,488.64
Department: 410 - NON-DEPARTMENTAL
PRIMO BRANDS 47879 09/26/2025 08/27/25 - 09/26/25
DRINKING WATER
001-410-60800 397.66
BURKE, WILLIAMS & SORENSEN, LLP APA000080 08/31/2025 AUG 2025 - LEGAL SERVICES - FILE 0061
001-404-60840 463.00
BURKE, WILLIAMS & SORENSEN, LLP APA000080 08/31/2025 AUG 2025 - LEGAL SERVICES - FILE 0062
001-404-60840 87.90
BURKE, WILLIAMS & SORENSEN, LLP APA000080 08/31/2025 AUG 2025 - LEGAL SERVICES - FILE 0036
001-404-60840 12,283.84
BURKE, WILLIAMS & SORENSEN, LLP APA000080 08/31/2025 AUG 2025 - LEGAL SERVICES - FILE 0019
001-404-60840 2,266.60
Fund: 001 - General Fund
Department: 404 - CITY ATTORNEY
BURKE, WILLIAMS & SORENSEN, LLP APA000080 08/31/2025 AUG 2025 - RETAINER - LEGAL SERVICES - FILE 0001
001-404-60840 11,600.00
BURKE, WILLIAMS & SORENSEN, LLP APA000080 08/31/2025 AUG 2025 - LEGAL SERVICES - FILE 0001
001-404-60840 1,787.30
City of Buellton, CA Contract Services Detail
Payment Dates 9/13/2025 - 10/10/2025
Vendor Name Payment Number Post Date Description (Item) Account Number
Amount
Fund 020 - Water Fund Total: 2,406.37
10/15/2025 12:07:52 PM Page 15 of 17
UNDERGROUND SERVICE ALERTAPA000112 08/31/2025 AUG 2025 - NEW TICKET
CHARGES/MONTHLY DB FEES
020-601-60800 43.00
Department 601 - WATER Total: 2,406.37
2,406.37
TETRA TECH, INC. APA000077 07/31/2025 JULY 2025 - COB -
ENGINEERING SERVICES
020-601-60830 423.37
TETRA TECH, INC. APA000077 07/31/2025 JULY 2025 - ENG SRVCS -
WATER STORAGE
020-601-60830 340.00
Department 701 - WASTEWATER Total: 3,773.75
3,773.75
Fund 005 - Sewer Fund Total: 3,773.75
Fund: 020 - Water Fund
Department: 601 - WATER
TETRA TECH, INC. APA000077 07/31/2025 JULY 2025 - COB -
ENGINEERING SERVICES
020-601-60800 1,600.00
O'CONNOR & SONS dba APA000101 09/15/2025 09/15/25 - WWTP - PEST
CONTROL SERVICES
005-701-60800 80.00
UNDERGROUND SERVICE ALERTAPA000112 08/31/2025 AUG 2025 - NEW TICKET
CHARGES/MONTHLY DB FEES
005-701-60800 43.00
VESTIS APA000075 08/31/2025 AUG 2025 - MATS/TOWEL
SERVICE
005-701-60800 152.38
TETRA TECH, INC. APA000077 07/31/2025 JULY 2025 - COB -
ENGINEERING SERVICES
005-701-60830 423.37
Department 565 - PLANNING Total: 7,093.37
131,805.14
Fund 001 - General Fund Total: 131,805.14
Fund: 005 - Sewer Fund
Department: 701 - WASTEWATER
AUTOSYS LLC APA000050 08/19/2025 08/18/25 - 08/19/25 - WWTP -
SCADA SERVICE CALL
005-701-60800 3,075.00
METRO VENTURES LTD APA000065 08/31/2025 AUG 2025 - PLNG - CITY
PLANNER SERVICES
001-565-60800 6,350.00
TETRA TECH, INC. APA000077 07/31/2025 JULY 2025 - COB -
ENGINEERING SERVICES
001-565-60830 743.37
CLARK PEST CONTROL APA000115 09/16/2025 09/16/25 - LIBRARY - PEST
CONTROL
001-558-60800 200.00
Department 558 - PUBLIC WORKS - GENERAL Total: 5,044.02 Department: 565 - PLANNING
CLARK PEST CONTROL APA000115 09/19/2025 09/19/25 - PD/CCC - PEST
CONTROL
001-558-60800 203.00
CLARK PEST CONTROL APA000115 09/19/2025 09/19/25 - PO - PEST
CONTROL SERVICES
001-558-60800 113.00
EXCLUSIVE ALARMS INC APA000088 10/01/2025 OCT-DEC 2025 - USPS -
MONITOR SECURITY SYSTEM
001-558-60800 414.00
EXCLUSIVE ALARMS INC APA000089 09/10/2025 09/10/25 - NEW LIBRARY -
PROGRAM ALARM DELAY
001-558-60800 120.00
EXCLUSIVE ALARMS INC APA000086 10/01/2025 OCT-DEC 2025 - NEW LIB -
CELL, FIRE, CCTV, BURGLAR
001-558-60800 415.00
EXCLUSIVE ALARMS INC APA000087 10/01/2025 OCT-DEC 2025 - NEW LIB -
MONITORING ALARM SYSTEM
001-558-60800 192.00
VESTIS APA000075 08/31/2025 AUG 2025 - MATS/TOWEL
SERVICE
001-558-60800 609.52
EXCLUSIVE ALARMS INC APA000086 10/01/2025 OCT-DEC 2025 - NEW LIB -
MONITOR FIRE SYSTEM
001-558-60800 495.00
Department: 558 - PUBLIC WORKS - GENERAL
LOGAN R. FITZGERALD dba APA000064 08/31/2025 AUG 2025 - CH/LIB/PKS -
JANITORIAL SERVICES
001-558-60800 1,835.00
SOLID WASTE SOLUTIONS, INC.APA000072 08/31/2025 AUG 2025 - SB1383/AB939 -
ANNUAL REPORT PREP
001-558-60800 447.50
Contract Services Detail Payment Dates: 9/13/2025 - 10/10/2025 Vendor Name Payment Number Post Date Description (Item) Account Number
Amount
10/15/2025 12:07:52 PM Page 16 of 17
Department 557 - PUBLIC WORKS - ENGINEERING Total: 423.37 423.37
Fund 029 - Transportation Planning Total: 423.37
Grand Total: 148,474.50
10,065.87
Fund 025 - Gas Tax Fund Total: 10,065.87
Fund: 029 - Transportation Planning
Department: 557 - PUBLIC WORKS - ENGINEERING
TETRA TECH, INC. APA000077 07/31/2025 JULY 2025 - COB -
ENGINEERING SERVICES
029-557-60800 423.37
Department: 557 - PUBLIC WORKS - ENGINEERING
TETRA TECH, INC. APA000077 07/31/2025 JULY 2025 - ENG SRVCS -
ENCROACHMENT PERMIT
025-557-60800 5,780.00
Department 557 - PUBLIC WORKS - ENGINEERING Total: 5,780.00 Fund: 025 - Gas Tax Fund
Department: 554 - TRAFFIC SAFETY
TETRA TECH, INC. APA000077 07/31/2025 JULY 2025 - COB -
ENGINEERING SERVICES
025-554-60800 4,285.87
Department 554 - TRAFFIC SAFETY Total: 4,285.87
Contract Services Detail Payment Dates: 9/13/2025 - 10/10/2025 Vendor Name Payment Number Post Date Description (Item) Account Number
10/15/2025 12:07:52 PM Page 17 of 17
Grand Total: 148,474.50
Project Account Summary
Project Account Key Payment Amount
**None** 148,474.50
Grand Total: 148,474.50
025-554-60800 Contract Services 4,285.87
025-557-60800 Contract Services 5,780.00
029-557-60800 Contract Services 423.37
005-701-60830 Contract Services-Engineering 423.37
020-601-60800 Contract Services 1,643.00
020-601-60830 Contract Services-Engineering 763.37
001-565-60800 Contract Services 6,350.00
001-565-60830 Contract Services-Engineering 743.37
005-701-60800 Contract Services 3,350.38
001-551-60800 Contract Services 11,147.45
001-552-60800 Contract Services 3,675.00
001-558-60800 Contract Services 5,044.02
001-420-60800 Contract Services 1,750.00
001-501-60810 Contract Services - Fire Dept 68,985.00
001-511-60800 Contract Services 431.00
Account Summary
Account Number Account Name Payment Amount
001-404-60840 Contract Services-Legal Fees 28,488.64
001-410-60800 Contract Services 5,190.66
005 - Sewer Fund 3,773.75
020 - Water Fund 2,406.37
025 - Gas Tax Fund 10,065.87
029 - Transportation Planning 423.37
Grand Total: 148,474.50
Contract Services Detail Payment Dates: 9/13/2025 - 10/10/2025 Report Summary
Fund Summary
Fund Payment Amount
001 - General Fund 131,805.14
10/15/2025 1:18:06 PM Page 1 of 1
Refund Check Register
City of Buellton, CA Refund Check Detail
UBPKT03914 - Refunds 01 UBPKT03912 Regular
Account Name Date Check # Amount Code Receipt Amount Type 10-03900-003 FARMER, CARLY 9/24/2025 47867 79.14 79.14 Generated From Billing Total Refunds: 1 Total Refunded Amount: 79.14
Revenue Code Summary
Revenue Code Amount
996 - UNAPPLIED CREDITS 79.14
Revenue Total: 79.14
General Ledger Distribution
Account Number Account Name Posting Amount IFT
Posting Date: 09/24/2025
Fund: 020 - WATER FUND
020-10000 Claim On Pooled Cash -79.14 Yes
020-22420 Unapplied Credits 79.14
020 Total: 0.00
Fund: 999 - POOLED CASH
999-10001 Pooled Cash - General Checking -79.14
999-27000 Due To Other Funds 79.14 Yes
999 Total: 0.00
Distribution Total: 0.00
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 3
To: The Honorable Mayor and City Council
From: Shannel Zamora, Finance Director
Meeting Date: October 23, 2025
Subject: Monthly Treasurer’s Report – September 30, 2025 ______________________________________________________________________________
BACKGROUND
California Government Code Section 53646(b)(3) provides mandatory investment reporting requirements for California public agencies. The attached Treasurer’s Report complies with the State’s reporting requirement.
On June 26, 2025, Council adopted the current Investment Policy per Resolution 25-22 which states the City Finance Director, as the investment officer, must submit monthly reports to City Council to demonstrate that sufficient cash flow liquidity is available to meet the succeeding month’s estimated expenditures.
This Treasurer’s Report is for September 30, 2025. Treasurer’s Reports are presented on a monthly basis.
FISCAL IMPACT
There is no fiscal impact; this report is intended to show the City Council the financial performance of the City’s investment portfolio of idle funds.
RECOMMENDATION
That the City Council receives and files the Treasurer’s Report for the month ending September 30, 2025.
ATTACHMENTS
Attachment 1 – Monthly Treasurer’s Report – September 30, 2025
[Type text]
A
City of Buellton
Monthly Treasurer’s Report
For the month ending in September 30, 2025
October 23, 2025
This report presents the City’s cash activity and investment portfolio as of September 30, 2025. The report includes:
1) Cash and investments at September 30, 2025 compared to the prior month; 2) A reconciliation of cash and investments to City ledger balances; 3) All investments managed by the City on its own behalf; 4) Beginning of year fund balance, revenues, expenditures and ending fund balance for each fund at September 30, 2025
The following schedule is a summary of the City’s cash and investments based on recorded value as of September 30, 2025, compared with the prior month.
August 31, 2025 September 30, 2025 $ Change
Cash - Pooled $ 3,652,755.51 $ 2,877,674.62 $ (775,080.89) Investments held by the City 18,627,930.52 18,674,803.57 $ 46,873.05 TOTAL CASH AND INVESTMENTS 22,280,686.03 $ $ 21,552,478.19 $ (728,207.84) Summary of activity for the Month and Future Liquidity: The majority of the variance in the City's reported cash and investment balances from the prior month is attributable to capital improvement expenditures totaling nearly $1 million, primarily for the Willemsen Parking Lot and 2023/24 and 2024/25 Annual Road Maintenance Project. However, the impact on cash was partially offset by August 2025 transient occupancy tax (TOT) revenues and July 2025 sales tax revenue.
Additionally, investment values changed due to interest earnings on money market funds, the Local Agency Investment Fund (LAIF), and Certificates of Deposit (CDs). The portfolio is sufficiently liquid to meet expected expenditures for the coming six months.
City of Buellton
M o n t h l y T r e a s u r e r ’ s R e p o r t
A s o f S e p t e m b e r 3 0 , 2 0 2 5
P a g e | 2
The following schedule is a reconciliation of Cash and Investments to City ledger:
13,631,335.03
2,802,633.54
(1,896,337.97)
8,382,370.10
(2,719,797.70)
10,909.15
52,896.28
650,752.19
459,480.11
(17,046.86)
1,011,716.21
34,070.67
680,496.32
-
-
(1,530,998.88)
-
21,552,478.19
2,859,161.48
5,842,780.77
18,513.14
3,148,464.42
9,683,558.38
21,552,478.19
999-21000 Wages Payable - -
21,552,478.19
21,552,478.19
21,552,478.19
Per Statements: 9/30/2025
Mechanics General Checking 2,944,661.15
Mechanics Money Market 5,842,780.77
Mechanics FSA 18,513.14
Local Agengcy Investment Fund (LAIF) 9,683,558.38
Multi-Bank Securities Bank 3,148,464.42
Total Cash Per Statement: 21,637,977.86
Claim on Cash vs Total (85,499.67)
Outstanding Items: (85,499.67)
Difference: 0.00
DUE TO OTHER FUNDS
999-27000 Due To Other Funds 22,280,686.03 (728,207.84) TOTAL DUE TO OTHER FUNDS 22,280,686.03 (728,207.84)
TOTAL: Cash in Bank 22,280,686.03 (728,207.84)
-
TOTAL: Cash in Bank 22,280,686.03 (728,207.84)
999-10004 Pooled Cash - Brokerage 3,122,924.98 25,539.44 999-10005 Pooled Cash - LAIF 9,683,558.38 -
999-10002 Pooled Cash - Money Market 5,821,447.16 21,333.61 999-10003 Pooled Cash - FSA 13,642.09 4,871.05
TOTAL CLAIM ON CASH 22,280,686.03 (728,207.84)
CASH IN BANK
Cash in Bank
999-10001 Pooled Cash - General Checking 3,639,113.42 (779,951.94) 091-10000 Claim On Pooled Cash - -
092-10000 Claim On Pooled Cash (525,772.76) (1,005,226.12) 075-10000 Claim On Pooled Cash 679,822.11 674.21
090-10000 Claim On Pooled Cash - -
031-10000 Claim On Pooled Cash 969,812.56 41,903.65
032-10001 Claim On Pooled Cash 34,070.67 -
027-10000 Claim On Pooled Cash 460,215.76 (735.65)
029-10000 Claim On Pooled Cash (16,623.49) (423.37)
024-10000 Claim On Pooled Cash 47,420.87 5,475.41
025-10000 Claim On Pooled Cash 568,315.73 82,436.46
021-10000 Claim on Pooled Cash (2,719,797.70) -
023-10000 Claim On Pooled Cash 10,898.34 10.81
006-10000 Claim on Pooled Cash (1,896,337.97) -
020-10000 Claim On Pooled Cash 8,182,418.72 199,951.38
CLAIM ON CASH
001-10000 Claim On Pooled Cash 13,656,777.05 (25,442.02) 005-10000 Claim On Pooled Cash 2,829,466.14 (26,832.60) Bank Reconciliation - September 2025
City of Buellton, CA
For the Period Ending 9/30/2025
9/1/2025
BALANCE
CURRENT
ACTIVITY
9/30/2025
BALANCE ACCOUNT # ACCOUNT NAME
M o n t h l y T r e a s u r e r ’ s R e p o r t
A s o f S e p t e m b e r 3 0 , 2 0 2 5
P a g e | 3
City of Buellton
Investment Summary
September 30, 2025
Currently, short-term excess cash is primarily invested in the Local Agency Investment Fund (LAIF) administered by the State Treasurer. This is a high-quality investment available in terms of safety, liquidity, and yield. Due to fluctuations in the marketplace, the City may have some investments Percent of
Portfolio Yield
Maturity Term
(months) Maturity Date Par Value Market Value
Local Agency Investment Fund - LAIF 53.98% 4.40% n/a n/a $ 9,683,558.38 $ 9,683,558.38 Spokane Teachers Credit Union 1.00% 4.75% 36 4/15/2027 180,000.00 182,800.80 Security Identifier: 849061AG1
Third Fed Savings 1.37% 3.50% 60 6/28/2027 245,000.00 244,164.55 Security Identifier: 88413QDL9
Morgan Stanley Bank 0.58% 3.75% 60 6/28/2027 104,000.00 103,980.24 Security Identifier: 61773TFC2
Capital One Bank 1.36% 4.30% 60 9/30/2027 244,000.00 247,032.92 Security Identifier: 14042RURO
Hickam Federal Credit Union 0.56% 4.20% 48 1/31/2028 100,000.00 101,239.00 Security Identifier: 42869GAB2
Global Federal Credit Union 1.39% 4.60% 60 4/17/2028 249,000.00 254,774.31 Security Identifier: 37892MAC8
1st FINL BK USA 0.56% 3.90% 36 7/3/2028 100,000.00 100,655.00 Security Identifier: 32022RSY6
Optum Bk Draper Utah CTF Dep 0.89% 4.45% 60 12/22/2028 160,000.00 163,688.00 Security Identifier: 68405VBV0
First Foundation Bank 0.56% 4.60% 60 5/10/2029 100,000.00 102,926.00 Security Identifier: 68405VBV0
Celtic Bank 1.39% 4.00% 48 7/9/2029 249,000.00 251,385.42 Security Identifier: 15118R59
Leaders Credit Union 0.56% 4.00% 60 8/30/2029 100,000.00 100,948.00 Security Identifier: 52171MAN5
Somerset TR Co 1.39% 3.95% 54 1/8/2030 249,000.00 250,962.12 Security Identifier: 835104DG2
American Express Natl Bank 1.36% 4.10% 60 4/30/2030 244,000.00 247,477.00 Security Identifier: 02589AHE8
Morgan Stanley Bank 0.79% 4.30% 60 7/1/2030 141,000.00 144,320.55 Security Identifier: 61690D7G7
Morgan Stanley Bank 1.36% 4.30% 60 7/1/2030 244,000.00 249,746.20 Security Identifier: 61776NTM5
Security First Bank 1.37% 4.00% 60 7/3/2030 245,000.00 247,528.40 Security Identifier: 81425PBZ3
United States Treasury Bill 0.56% 4.38% 60 12/31/2029 100,000.00 102,613.00 Security Identifier: 91282CMD0
Multi-Securities Bank - Cash in Holding 52,222.91
Money Market (Held with Mechanics Bank) 28.99% 4.26% n/a 5,200,000.00 5,842,780.77 Total City Investments 100.00% $ 17,937,558.38 $ 18,674,803.57 Average Yield:4.20% Average Maturity (months): 55.41
Certificates of Deposits (Held with Multi-Securities Bank) U.S. Treasury Securities (Held with Multi-Securities Bank)
M o n t h l y T r e a s u r e r ’ s R e p o r t
A s o f S e p t e m b e r 3 0 , 2 0 2 5
P a g e | 4
with a current market value that is greater or less than the recorded value. This difference has no effect on investment yield as the City intends to hold the securities to maturity. However, generally accepted accounting principles require that market gains and losses be reported as interest earnings or losses at year-end.
The following is a fund balance schedule showing beginning fund balance at July 1, 2025, plus revenues minus expenditures for the period, resulting in ending fund balance at September 30, 2025. Fund balance includes total assets and liabilities of the City.
As required by Government Code Section 53646 (b) (3), the chief financial officer for the City declares that there is sufficient funds to meet all obligations for the next six months.
Shannel Zamora
Shannel Zamora
Finance Director
Total Expenditures September 30,
2025 Balance
1,400,809.50 3,228,638.64 13,200,666.02
333,056.44 337,407.00 1,984,893.89
006 - Wastewater Capital - - 565,395.43
020 - Water Fund 789,425.74 559,914.53 10,710,648.73
021 - Water Capital - - 339,574.07
30.85 - 10,893.12
5,667.62 - 52,843.41
54,053.15 10,065.87 663,816.38
027 - Local Transportation Fund 2,658.19 4,999.98 460,636.52 029 - Transportation Planning - 423.37 (130,866.82)
031 - Measure A 38,356.98 - 1,045,986.24
032 - American Relief Act Fund - - 33,455.43
075 - Trust & Agency Fund 1,911.08 - 44,105.99
090 - Long-Term Debt - - (3,502,330.15)
091 - General Fixed Assets - - 30,496,564.05
-
5,892,642.57 54,225,089.13
30,496,564.05
092 - Capital Improvement Project
Fund
- 1,751,193.18 (1,751,193.18)
57,491,762.15 2,625,969.55
462,978.31
(130,443.45)
1,007,629.26
33,455.43
42,194.91
(3,502,330.15)
339,574.07
023 - Housing Fees 10,862.27
024 - Traffic Mitigation Fund 47,175.79
025 - Gas Tax Fund 619,829.10
001 - General Fund 15,028,495.16
005 - Sewer Fund 1,989,244.45
565,395.43
10,481,137.52
Fund Balance Report
City of Buellton, CA 9/30/2025
Fund July 1, 2025
Balance
Total Revenues
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 4
To: The Honorable Mayor and City Council
From: Scott Wolfe, City Manager
Meeting Date: October 23, 2025
Subject: Authorization of Expenditure of Funds for 1000 Tree Initiative Oak Valley Elementary School Project
______________________________________________________________________________
BACKGROUND
The 1000 Tree Initiative was begun by the City Council in the Fall of 2024, with the intention of increasing the number of trees within the City. Initial work began with the planning of a number of trees in River View Park that were donated to the City by the Santa Ynez Botanic Garden. Subsequent efforts have been made, including the plan to replace trees along the west side of River View Drive on both sides of Highway 246 later this year, and the planning of a donated Christmas tree in River View Park, which took place in mid-September. The 1000 Trees ad hoc Committee, consisting of Councilmember Hornick and Mayor Silva, assisted by Eva Powers, are investigating other opportunities to plant additional trees throughout the City, on both public and private property.
The Committee has submitted a request for funding to plant trees on the campus of Oak Valley Elementary School. The proposed project will result in the planting of 29 trees on the campus, along with required work to ensure the health and survival of the trees. Bids have been obtained for the trees and materials to plant them; the labor to plant them is being donated. These bids are attached and total $5,182.01. There are two additional trees that are currently being sourced, but for which a cost is not yet available. In order to allow the trees to be planted within the ideal planting timeframe, staff is requesting authorization for an additional expenditure of up to $500 to cover the cost of the additional two trees, if they are available.
FISCAL IMPACT
The fiscal impact for this project is expected to be $5,682.01 to cover materials and trees for the project. The City Council has budgeted $30,000 for the 1000 Trees Initiative programs, meaning that $24,317.99 of 1000 Trees Initiative funding will remain for the remainder of Fiscal Year 2025-26.
1000 Trees Project funding Page 2 October 23, 2025
RECOMMENDATION
Staff recommends that the City Council authorize the expenditure in an amount not-toexceed $5,682.01 for the Oak Valley Elementary School planting project.
ATTACHMENTS
Attachment 1 – West Covina Nurseries Quote dated October 9, 2025 Attachment 2 – SiteOne Stone Center Quote #8001667 dated October 8, 2025 Attachment 3 – SiteOne Stone Center Quote #8002108 dated October 8, 2025
Date
10/9/2025
Reference #
91041
Bill To
Creative Garden Design
341 Arden Avenue
Buellton, CA 93427
350-0360 Eva
Ship To
Oak Valley Elementary
Buellton
1000 Tree Initiative
West Covina Nurseries
5297 Shoreline Drive
Santa Barbara, CA 93111
P.O. Number Terms Rep Ship Job D
20 Total
Subtotal
Tax (8.75%)
Signature:
Follow us on Instagram: @westcovinanurseries Like us on Facebook: @WestCovinaNurseries Name Print
Quantity Item Code Description Price E... Amount
2 Olea Arizona Fruitless std #15 175.00 350.00T
3 Chilopsis lin burgundy #15 95.00 285.00T
3 Lagerstroemia Natchez std.#15 85.00 255.00T
7 Lagerstroemia Dynamite Std#15 NET 90.00 630.00T
1 Lagerstroemia Tuscarora std #15 85.00 85.00T
1 Lagerstroemia Muskogee std#15 85.00 85.00T
3 Cercidium 'Desert Museum #15 95.00 285.00T
6 Platanus racemosa std.#15 85.00 510.00T
3 Cercis canadensis#15 95.00 285.00T
2,770.00
Less 20% -20.00% -554.00
Delivery 9% 9.00% 199.44T
$2,626.79
$2,415.44
$211.35
Bid
Santa Ynez Stone and Topsoil - Solvang, CA #408
1130 Mission Dr Unit C
Solvang, CA 93463-2985
W: (805)688-5455
Bill To:
Creative Garden Design (#1601333)
341 Arden Ave
Buellton, CA 93427-6803
W: (805)350-0360
Ship To:
Creative Garden Design (#1601333)
341 Arden Ave
Buellton, CA 93427-6803
W: (805)350-0360
Created Quote# Due Date Expected Award Date Expiration Date 10/08/2025 8001667 10/08/2025 11/08/2025 11/08/2025
Printed Job Name Job Description Job Start Date
10/08/2025 14:30:50 Oak Valley ES - Buellton 1000 ft Tree Initiative 11/08/2025 Line
#
Item # Item Desc Qty UOM Unit
Price
Extended
Price
1 BUAM-0067 Premium All Purpose Planting Mix (Compost, Washed Sand, Native Screened Top Soil) Bulk (per cu. yd.) 10 CY 61.200 612.00 2 BUMU0019-CY Decorative Bark Bulk (per cu. yd.) 2 CY 87.630 175.26 3 NLADelivery Dump Delivery 1 100.000 100.00
4 NOTE Note: EA
5 ** Sales tax is estimated.
6 ** Bid pricing valid for 30 days.
Total Price: $ 887.26
Total Tax: $ 77.64
Total: $ 964.90
Quoted price is for material only. Applicable sales tax will be charged when invoiced. All product and pricing information is based on the latest information available and is subject to change without notice or obligation.
Local tax may differ based on locations and local codes.
Bid
All Around Landscape Supply - Santa Ynez, CA #404
3588 Madera St
Santa Ynez, CA 93460-9367
W: (805)693-9333
Bill To:
Creative Garden Design (#1601333)
341 Arden Ave
Buellton, CA 93427-6803
W: (805)350-0360
Ship To:
Creative Garden Design (#1601333)
341 Arden Ave
Buellton, CA 93427-6803
W: (805)350-0360
Created Quote# Due Date Expected Award Date Expiration Date 10/08/2025 8002108 11/08/2025 11/08/2025 11/08/2025
Printed Job Name Job Description Job Start Date
10/08/2025 18:13:22 1000 Tree Initiative / Buellton 1000 Tree Initiative / Buellton 11/08/2025 Line
#
Item # Item Desc Qty UOM Unit
Price
Extended
Price
1 A1200 NDS A1200 1 in. Distribution Tubing Polyethylene 1.060 in. ID. 1.200 in.
OD. 500 ft. (Priced per ft.)
1,500 FT 0.428 642.00
2 A250100 NDS A250 1/4 in. Distribution Tubing Polyethylene 0.170 in. ID. 0.250 in.
OD. 100 ft. (Priced per ft.)
100 FT 0.120 12.00
3 603-16 4 Gh Flag Emitter Global 100 EA 0.157 15.70
4 PT-FTSS9-6-100 Pro-Trade 6 in. Sod Staple Flat Top 9 Gauge 100/Bag 1 BG18.949 18.95 5 BVC10 Tree Stake Lodge Pole Treated 2 in. x 2 in. x 10 ft. 62 EA 7.603 471.39 6 LUMBERFEE Lumber Fee 471.39 EA 0.010 4.71
7 EZ-36B EZ-Band Tree Tie Self-Locking Black 36 in. 100 EA 0.806 80.60 8 100047058 Vitamin B 1 gal. 3 EA 7.686 23.06
9 WIREGOPHERBASKET15GALWIRE GOPHER BASKET 15 gal. 31 EA 6.705 207.86 Total Price: $ 1,476.27
Total Tax: $ 114.05
Total: $ 1,590.32
Quoted price is for material only. Applicable sales tax will be charged when invoiced. All product and pricing information is based on the latest information available and is subject to change without notice or obligation.
Local tax may differ based on locations and local codes.
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 5
To: The Honorable Mayor and City Council
From: Rose Hess, Public Works Director
Meeting Date: October 23, 2025
Subject: Approval of Amended Contract with Solid Waste Solutions, Inc., for Solid Waste Compliance
______________________________________________________________________________
BACKGROUND
Although the City of Buellton has a franchise agreement for solid waste disposal with Marborg, who handles operational compliance with CalRecycle, the City still has many activities required for general management, tracking, procurement, policy, auditing and reporting compliance requirements it is directly responsible for. Compliance with SB1383, AB1826, and AB321 and other older State regulations is ongoing. In 2024, the City entered into contract with Solid Waste Solutions, Inc. (SWS) to provide support for maintenance of the City’s solid waste management program to ensure compliance with all the required CalRecycle regulations.
In order to provide continuity of services to the community, staff has worked with SWS for the Scope of Services to be performed in the next two fiscal years. The scope of work includes, but are not limited to, general franchise agreement coordination, updating current policies in accordance with the State of California standards, new program implementation, evaluation of existing programs, day-to-day tracking of ongoing programs including the new tracking requirements for AB 341, AB 1826 and the area required for our Low Population Waiver for SB 1383, preparation of CalRecycle annual reports, and hauler coordination. Work is performed on an hourly, time and materials basis, with the annual cost estimate of $20,000.
FISCAL IMPACT
This professional consulting services, estimated at $20,000, has been included in the approved FY 2025/26 and 2026/27 Biennial Budget.
RECOMMENDATION
That the City Council authorize the amended contract with Solid Waste Solutions, Inc. and authorize the City Manager to execute that contract.
ATTACHMENTS
Attachment 1 – SWS Consulting Services Contract Amendment
AMENDMENT NO.1 TO AGREEMENT
Solid Waste Solutions, Inc.
and
City of Buellton
THIS AMENDMENT NO.1 TO AGREEMENT (the "Amendment") is entered into this 23rd day of October 2025 by and the CITY OF BUELLTON, a California municipal corporation ("City"), and Solid Waste Solutions, Inc. ("SWS"), a corporation duly organized and operated under the laws of the State of California.
RECITALS
A. On November 7, 2024, SWS and the City entered into a Public Contract Agreement (the "Agreement") for the purpose of public works regulatory compliance work for solid waste professional services for the City of Buellton.
B. Pursuant to the Agreement, Section 1. Term of Agreement. Such term may be extended upon written agreement of both parties to this Agreement on an annual basis as executed by the City Manager.
C. The City has reviewed the scope of work proposed for Fiscal Years 25/26 – 26/27 and finds it appropriate to extend the period of the Agreement another two years in accordance with the purposes set forth in the Agreement.
AMENDMENT
In consideration of the mutual covenants and conditions set forth herein, the City and SWS agree as follows:
1. Exhibit "A" of the Agreement, "SCOPE OF SERVICES/PROPOSAL" is hereby amended to add:
"Solid Waste Project Management Proposal FY 25/26 – 26/27, dated May 7, 2025"
2. Section 4 (a) of the Agreement is hereby amended to read as follows:
"(a) Subject to any limitations set forth in this AGREEMENT, CITY agrees to pay CONSULTANT the amounts specified in EXHIBIT "A" and made a part of this AGREEMENT. The total compensation, including reimbursement for actual expenses, shall not exceed twenty thousand dollars $20,000 annually.), unless additional compensation is approved in writing by the City Manager or his or her designee."
3. Except as expressly modified herein, all the terms referenced in this Amendment shall have the same meaning as the terms defined in the Agreement.
4. Except as expressly modified by this Amendment, all terms and provisions of the Agreement shall remain in full force and effect.
IN WITNESS HEREOF, the parties have executed Amendment No. 1 to the Agreement.
CITY OF BUELLTON
Scott Wolfe
City Manager
Kimberly Nilsson
President of SWS, Inc.
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 6
To: The Honorable Mayor and City Council
From: Rose Hess, Public Works Director
Meeting Date: October 23, 2025
Subject: Acceptance and Filing of Stormwater Management Program (SWMP) Annual Report FY 2024-2025
______________________________________________________________________________
BACKGROUND
The Federal Clean Water Act requires the City of Buellton (City) to operate under a National Pollutant Discharge Elimination System (NPDES) municipal stormwater permit for the discharge of stormwater to surface waters from the City’s storm drain system. On February 5, 2013, the NPDES Phase II Small Municipal Separate Storm Sewer Systems (MS4) General Permit (Order No. 2013-001-DWQ) was adopted by the State Water Resources Control Board (SWRCB). The 5-year Phase II Small MS4 General Permit (Stormwater Permit) became effective July 1, 2013, and remains in effect until the next Stormwater Permit becomes effective. The SWRCB is expected to issue a new Stormwater Permit sometime within the next couple of years.
Currently, the Stormwater Permit is organized into the following 10 program elements that are designed to help eliminate and/or reduce the discharge of pollutants to the City’s storm drain system: (1) Program Management: (2) Education and Outreach; (3) Public Involvement and Participation; (4) Illicit Discharge Detection & Elimination; (5) Construction Site Storm Water Runoff Control; (6) Pollution Prevention & Good Housekeeping; (7) Post Construction Stormwater Management; (8) Water Quality Monitoring; (9) Program Effectiveness Assessment and Improvement; (10) Total Maximum Daily Loads Compliance Requirements.
As part of the City’s Stormwater Management Program and as required by the SWRCB, the City has submitted a Phase II Small MS4 Annual Report and a Central Coast PostConstruction Storm Water Management Requirements (PCR) Annual Report via the SWRCB’s Storm Water Multiple Application and Report Tracking System (SMARTS) database. This constitutes the City’s Stormwater Management Program Annual Report.
Attachment 1 is a copy of the Annual Report (including the supporting documentation) submitted to the SWRCB that demonstrates the activities throughout the year that help the City achieve permit compliance.
SWMP Annual Report Page 2 October 23, 2025
The City will discuss the current Memorandum of Understanding (MOU) with the City of Solvang as “Co-Permittees” for FY 2024/2025 to comply with the Stormwater Permit as well as other local agencies to accomplish the overall water quality goals for our region.
Attachment 1 is a copy of the Annual Report that was submitted to the SWRCB to demonstrate the City’s efforts to achieve permit compliance during the previous reporting year. A copy of the Annual Report is provided on the City’s Public Works Department Stormwater Management Webpage under the Annual Reports Section.
RECOMMENDATION
Staff recommends that the City Council receive and accept the Annual Report.
ATTACHMENTS
Attachment 1 - 2024-2025 Stormwater Management Annual Report
City of Buellton
Stormwater Program Effectiveness
Assessment and Improvement Plan
Annual Summary 2024-2025
October 13, 2025
PRESENTED TO
PREPARED FOR
Central Coast Regional Water Quality
Control Board
895 Aerovista Place, Suite 100
San Luis Obispo, CA 93401
City of Buellton
Public Works Department
107 West Highway 246
Buellton, CA 93427
PREPARED BY
Tetra Tech
290 Valley Station Drive, Unit 102
Buellton, CA 93427
Program Effectiveness Assessment and Improvement Plan Annual Summary 2024-2025 City of Buellton i
TABLE OF CONTENTS
1.0 INTRODUCTION........................................................................................................................1
2.0 PROGRAM ASSESSMENT METHODS.............................................................................................4
3.0 PROGRAM EFFECTIVENESS ASSESSEMENT FINDINGS.................................................................. 12
3.1 Nutrients ......................................................................................................................................................12
3.1.1 Education and Outreach (CASQA Outcome Levels 2 & 3).................................................................12
3.1.2 Public Involvement and Participation (CASQA Outcome Levels 2 & 3)............................................15
3.1.3 Illicit Discharge Detection and Elimination (CASQA Outcome Level 4) ...........................................15
3.1.4 Pollution Prevention and Good Housekeeping (CASQA Outcome Levels 2-4)................................17
3.1.5 Water Quality Monitoring (CASQA Outcome Level 5) .......................................................................18
3.2 Total Suspended Solids...............................................................................Error! Bookmark not defined.
3.2.1 Education and Outreach (CASQA Outcome Levels 2 & 3).................................................................19
3.2.2 Illicit Discharge Detection and Elimination (CASQA Outcome Level 4) ...........................................19
3.2.3 Construction Site Stormwater Runoff Control (CASQA Outcome Levels 2 & 3)...............................19
3.2.4 Post-Construction Site Stormwater Runoff Control (CASQA Outcome Levels 2 & 3)......................19
3.2.5 Pollution Prevention and Good Housekeeping (CASQA Outcome Levels 2 & 3) .............................20
3.2.6 Water Quality Monitoring (CASQA Outcome Level 5) .......................................................................20
4.0 PROGRAM EFFECTIVENESS SUMMARY....................................................................................... 20
5.0 REFERENCES.......................................................................................................................... 22 TABLES
Table 1. PEAIP Table 5, Nutrients Questions, Data Assessment Methods, and Data Collection Methods, by Program Element .......................................................................................................................................................5 Table 2. PEAIP Table 6, Sedimentation/Siltation (Total Suspended Solids) Questions, Data Assessment Methods, and Data Collection Methods, by Program Element ................................................................................................11
Program Effectiveness Assessment and Improvement Plan Annual Summary 2024-2025 City of Buellton ii
ACRONYMS/ABBREVIATIONS
Acronyms/Abbreviations Definition
BMP Best management practice
CASQA California Stormwater Quality Association
Central Coast Water Board Central Coast Regional Water Quality Control Board CTPL Close the Poop Loop
CBSM Community-based social marketing
E&SCP Erosion and Sediment Control Plan
FOG Fats, oils, and grease
IDDE Illicit discharge detection and elimination
IWD Industrial waste discharge
LPRM Load prioritization and reduction model
MEP Maximum extent practical
MS4 Municipal separate storm sewer system
NPDES National Pollutant Discharge Elimination System
PCR Post-construction requirement
PEAIP Program Effectiveness Assessment and Improvement Plan POC Pollutant of concern
SOP Standard operating procedure
SWCP Storm Water Control Plan
SWMP Storm Water Management Plan
SWPPP Storm Water Pollution Prevention Plan
SYVBG Santa Ynez Valley Botanic Garden
TMDL Total Maximum Daily Load
WDR Waste Discharge Requirement
WPCP Water Pollution Control Plan
WQO Water Quality Order
WWTP Wastewater treatment plant
Program Effectiveness Assessment and Improvement Plan Annual Summary 2024-2025 City of Buellton 1 1.0 INTRODUCTION
This Program Effectiveness Assessment and Improvement Plan (PEAIP) Annual Summary evaluates the effectiveness of best management practices (BMPs) implemented in the 2024-2025 reporting year (Year 12) by the City of Buellton (City) to meet the requirements of its Storm Water Management Plan (SWMP) Guidance Document (approved in 2014 and modified in reporting Year 5, 2019) and the Small Municipal Separate Storm Sewer System (MS4) Permit, Water Quality Order 2013-0001-DWQ, amended by Order 2015-0133-EXEC, 2016- 0069-EXEC, 2017-XXXX-DWQ, 2018-0001-EXEC, and 2018-0007-EXEC (Small MS4 Permit). The Small MS4 Permit requires the City to implement its PEAIP (City of Buellton 2016), which describes how the City will track short- and long-term effectiveness of the Stormwater Program. The PEAIP defines the approach the City will use to adaptively manage the Program to improve its ability to reduce the identified high- and medium-priority pollutants of concern (POCs)—nutrients and sedimentation/siltation—thereby achieving the maximum extent practicable (MEP) standard and protecting water quality. Per the Small MS4 Permit, the PEAIP was developed using the most recent California Stormwater Quality Association’s (CASQA’s) effectiveness assessment guidance document, Program Effectiveness Assessment and Improvement Plan (PEAIP) Framework for Traditional MS4s (2015) and is based six Outcome Levels that categorize BMP actions:
1) Stormwater program activities;
2) Raising awareness (i.e., barriers and bridges to action); 3) Changing behavior (i.e., target audience actions);
4) Pollutant load reductions (i.e., source contributions); 5) MS4 discharge quality, where assessment is supported by MS4 discharge quality data (i.e., urban runoff and MS4 contributions); and
6) Receiving water conditions.
The City documented within the PEAIP management questions for high- and medium-priority POCs and conducted a source assessment for each POC. The data collected was then used to improve the Stormwater Program. Target audiences for each source of high- and medium-priority POC and prioritized BMP for POC were determined based on:
• 303(d) List of Impaired Waterbodies and Santa Ynez River Total Maximum Daily Loads (TMDLs); • Central Coast Water Board’s consultation handout Solvang–Buellton Urban Water Quality Profile (2014); • Central Coast Ambient Monitoring Program’s Ambient Water Quality Data; • SWMP Guidance Document’s List of POCs;
• Proposed Urban Storm Water Monitoring Plan 2015-2018 (County of Santa Barbara et al 2015, revised 2016 and 2024); and
• Professional judgment and knowledge of local and regional water quality issues and common urban pollutants.
The prioritized BMPs reflect Stormwater Program activities to change behaviors of target audiences and result in POC reduction. The prioritized BMPs, listed in Figure 8 of the PEAIP, Prioritized BMPs Identified for Target Audiences (see Figure 1 of this report), are being implemented as part of Stormwater Program. Applicable data was collected and analyzed for each BMP at the close of Permit Year 12 (July 1, 2024, through June 30, 2025) in order to assess program effectiveness and identify opportunities for improvement. This report summarizes implementation of the City’s Stormwater Program for Year 12 and its effectiveness pursuant to the PEAIP (City of Buellton 2016).
As stated in the PEAIP, stormwater programs are inherently complex due to the variety of possible pollutant sources (e.g., construction, industrial, commercial, residential, new development, etc.), limited ability to directly control the behaviors of target audiences, wide geographic coverage of the programs, comingling of flows within the drainage system, and the potential impacts to water quality from non-municipal stormwater sources (e.g., wind-blown materials, groundwater seepage, aerial deposition, etc.). Additionally, the ability to determine whether target audiences have been reached and are understanding and retaining information provided by the Program
Program Effectiveness Assessment and Improvement Plan Annual Summary 2024-2025 City of Buellton 2 and whether the implemented BMPs are changing behavior, is difficult to measure. Therefore, the PEAIP is focused on the Stormwater Program’s impact, rather than the strict implementation of the Program, to allow the City to gauge whether the Program is achieving the intended outcomes and reaching the target audiences and to identify necessary modifications to the Program to make it more effective.
Program Effectiveness Assessment and Improvement Plan Annual Summary 2024-2025 City of Buellton 3 General
• Maintain City website with target audience brochures/handbooks/ manual/guides and weblink to Santa Barbara Project Clean Water Construction
• Conduct Inspections and Enforcement Activities (as needed) Municipal Staff
• Attend training for erosion/sediment control BMPs
• Coordinate Bi-Monthly Street Sweeping Activities
• Implement Storm Drain Assessment, Prioritization and
Maintenance Activities SOP
Level 1
Identification of Stormwater
Program Activities
What BMPs Should be Prioritized?
Level 2
Barriers & Bridges
To Action
What Factors are influencing
Target Audience Behaviors?
Level 3
Target Audience
Actions
What are the Target
Audiences for these Sources?
Level 5
Urban Runoff and
MS4 Contributions
Is Urban Runoff a Significant
Source of the Highest
Priority POCs?
Level 6
Receiving Water
Conditions
What are the High- and
Medium-Priority
POCs that Will be the
Focus of the PEAIP?
CASQA Outcome Level
General
• Implement Education and Outreach Program Strategy
• Maintain City website with target audience brochures and weblink to Santa Barbara Project Clean Water, Our Water Our World, and Water Wise
• Distribute target audience brochures during city attended/ sponsored events and inspections
• Publish Topic Related Newspaper Articles, Water Bill Inserts and Chamber of Commerce Stormwater Tip of the Month
• Target Audience Mailers (To be Determined)
Horse/Livestock/Pet Owners
• Implementation of pilot program on Pet Waste Campaign (Dogs) • Target Audience Mailers (To be Determined)
• Attitude
• Cost and Effort
• Habit
• Lack of Knowledge
• Poverty
• Values
• Business Owners
• Home Owners
• HOA’s
• Horse/Livestock/Pet
Owners
• Landscape Contractors
• Urban Outdoorsman
(Homeless Person)
Nutrients
• Urban Runoff/
Stormwater Runoff
• Fertilizer Application
• Manure from horses/
livestock and domestic
animals
• Natural Sources
• Atmospheric Deposition
• Attitude/Values
• Cost and Effort
• Habit
• Lack of Knowledge
• Values
• Construction Site Owners,
Operators, Contractors
• Landscape Contractors
• Property Managers
• Municipal Staff
Sedimentation/
Siltation
(Total Suspended
Solids)
• Urban Runoff/
Stormwater Runoff
• Stabilized, Undeveloped
Land
• Instream/Soil Erosion
Level 4
Source Contributions
What are the
Primary Urban Sources
of the POCs?
Landscape:
• Fertilizer Applications
• Over-Irrigation
Improper Management:
• Green Waste
• Horse/Livestock Manure
• Pet Waste
• Trash Receptacles
• Washwater
• Construction Site
Activities
• Road Maintenance
Activities
• Increased runoff duration
and velocity due to
impervious areas
Implementation
Sources and Impacts Target Audiences
Figure 1. PEAIP Prioritized BMPs Identified for Target Audiences
Program Effectiveness Assessment and Improvement Plan Annual Summary 2024-2025 City of Buellton 4 2.0 PROGRAM ASSESSMENT METHODS
The Program are largely intended to achieve Outcome Level 2, Barriers and Bridges to Action, and Outcome Level 3, Target Audience Actions. Per the PEAIP, Outcome Level 3 focuses on identifying target audiences associated with the primary sources of high- and medium priority POCs, as well as the behavioral patterns of these target audiences, with the goal of assessing behavior change over time. Outcome Level 2 focuses on identifying the factors that influence target audience behaviors and using these factors to bring awareness of the need to reduce pollutant-generating activities and implement prioritized BMPs. Level 2 Outcomes are often used to gauge progress in, or to refine approaches for, achieving Level 3 Outcomes. Target audiences are the individuals and populations that a stormwater program is directed to and may include, but are not limited to, municipal employees, contractors, owners/employees at industrial and commercial businesses, and the general public. Because source reductions can only be achieved by the people responsible for pollutant loadings, a successful program will be one that is able to induce positive behavioral changes in the target audiences.
The City also focuses BMPs to achieve Urban Runoff and MS4 Contributions (i.e., CASQA Outcome Level 5) and associated Source Contributions (i.e., CASQA Outcome Level 4) for high- and medium-priority POCs. Level 5 Outcomes provide a direct measure of the City’s contributions to downstream receiving waters; thus, it is a good gauge of stormwater program effectiveness over time. It can also be used to inform a better understanding of source contributions pursuant to Outcome Level 4. However, due to the temporal and spatial variability of water quality data, a significant amount of data is needed to establish linkages between pollutants in MS4 discharges and the conditions within the receiving waters. Additionally, the City population is small, approximately 5,000 people, and the City’s urbanized footprint comprises a very small proportion of the watershed; therefore, MS4 discharges would comprise an equally small proportion of runoff compared to contributions to the receiving waters from other land uses (i.e., natural areas, agriculture, etc.). The City participates in a regional 303(d) water quality monitoring program with partner MS4s, which is led by the County of Santa Barbara. The goal of the monitoring program is to “characterize pollutant concentrations and loads from representative MS4 discharge locations within the County” and subsequently refine the pollutant loading information within the land use-based pollutant load prioritization and reduction model (LPRM). Over time, the calibrated and refined LPRM will be used by the City to assess the impact of BMPs on subwatersheds; compare pollutant loading between subwatersheds; and better tailor future BMPs by focusing on areas of potentially higher pollutant loading.
This PEAIP is organized by high-and medium-priority POCs—nutrients and sedimentation/siltation. The assessment was conducted according to the management questions, data collection, and data assessment methods outlined within Table 5 and 6 of the PEAIP (see Tables 1 and 2 of this report). The data assessment for each POC consisted primarily of a qualitative assessment and/or uses of descriptive statistics. Data collection methods included internal tracking by the City, review of external data sources, interviews/surveys, and site investigations/inspections.
Program Effectiveness Assessment and Improvement Plan Annual Summary 2024-2025 City of Buellton 5 Table 1. PEAIP Table 5, Nutrients Questions, Data Assessment Methods, and Data Collection Methods, by Program Element Management
Questions
2024-2025
Response
Data Assessment Methods Analytics Data Collection Methods Analytics Education and Outreach [Outcome Level 2-3]
Has the City
developed
education and
outreach materials
with information
regarding proper use
and disposal of
fertilizers?
Yes Descriptive Statistics
Number of education and
outreach materials
containing information
regarding proper use and
disposal of fertilizers.
8 relevant brochures and 2 BMP
guides are available on the SWMP
website, 1 article was published in the
Buellton Buzz newsletter, 2 social
media posts, Tips of the Month in the
Buellton Chamber of Commerce
newsletter and on the SWMP website,
Household Hazardous Waste Disposal
Days are advertised on City social
media, and links to Marborg waste
disposal resources are included in
seasonal articles.
Internal Tracking by
Stormwater Program
City SWMP File Views/Hits
(English and/or Spanish)
The City's Stormwater
Management webpage
received 285 views during
this reporting year.
Are education and
outreach materials
available at City
designated facilities,
City sponsored
events or on the City
website?
Yes Number of education and
outreach events
participated in and
estimated of number of
education and outreach
materials distributed at City
designated facilities, City’s
sponsored events
Stormwater Display Booth
or through City website.
Over 122 people visited the
Stormwater Booth during the reporting
year's three outreach events, in which
pet education materials were provided.
61 brochures were taken at City Hall
and the Santa Ynez Botanic Garden
kiosk during the reporting year. 15
educational brochures are available on
the City’s website.
Brochure Distribution at
City designated facilities,
City sponsored events or
through City website
The City distributed
brochures at three outreach
events during the reporting
year.
Does the City have a
targeted pet
waste/livestock
educational
program? Yes
Number of target audience
mailers to residents with
registered pets, livestock
owners, etc.
The City applicable education in the
bimonthly water bill inserts (i.e.,
Buellton Buzz), Tips of the Month in
Buellton Chamber of Commerce
newsletter, on the SWMP website, in
social media posts shared on the City’s
Facebook page, which has 899
followers. The BMP Guides, Animal
Care and Handling Facilities and Pet
Owners, were updated in 2024.
Number of Visitors to the
City’s sponsored events
Stormwater Display Booth
Over 122 people visited the
Stormwater Booth during
the reporting year's
outreach events, in which
pet education materials
were provided. Pet waste
bag dispensers are
distributed at outreach
events and provided to the
local humane society.
Program Effectiveness Assessment and Improvement Plan Annual Summary 2024-2025 City of Buellton 6 Table 1. PEAIP Table 5, Nutrients Questions, Data Assessment Methods, and Data Collection Methods, by Program Element (Continued) Management Questions 2024-2025
Response
Data Assessment
Methods Analytics Data Collection Methods Analytics
Education and Outreach [Outcome Level 2-3]
Are education and
outreach materials
provided during Fats,
Oil and Grease (FOG)
and/or Industrial
Wastewater Discharge
(IWD) Inspections?
Yes
Number of education and
outreach materials
provided during FOG
and/or IWD Inspections
Educational trainings were
conducted at 95 FOG and 26 IWD
inspections during the reporting
year.
Review of External Data
Sources
Brochure Distribution
during FOG and/or IWD
Program Inspection
Brochures are distributed
during FOG and IWD
Inspections.
Public Involvement and Participation [Outcome Level 2-3] Has the City developed
opportunities for citizen
participation at City’s
sponsored events
Stormwater Display
Booth?
Yes
Qualitative Assessment
Confirmation of
Stormwater Pollution
Prevention Interested
Parties Sign-Up List at
City’s sponsored events
Stormwater Booth
The Interested Parties Sign-up List
was provided to the public at all
outreach events during the
reporting year.
Interviews/Surveys
Internal Tracking by
Stormwater Program
Number of Visitors and
Stormwater Quizzes
Completed via City’s
sponsored events
Stormwater Display Booth
Over 122 people visited the
Stormwater Booth during the
reporting year's outreach
events. 12 stormwater
quizzes were completed.
Has the City developed
opportunities for citizen
participation on-line
through the City’s
Stormwater Webpage
or Survey Monkey?
Yes
Descriptive Statistics
Number of Visitors and
Stormwater Quizzes
Completed via City’s
events Stormwater Booth
11 stormwater quizzes were
completed at outreach events
during the reporting year.
Number of online Storm
Water Management
Program Surveys
completed and interested
parties’ sign-up inquiry via
the City’s Stormwater
Webpage or Survey
Monkey
1 stormwater survey was
completed via the City
Stormwater Website this year.
Program Effectiveness Assessment and Improvement Plan Annual Summary 2024-2025 City of Buellton 7 Table 1. PEAIP Table 5, Nutrients Questions, Data Assessment Methods, and Data Collection Methods, by Program Element (Continued) Management Questions 2024-2025
Response
Data Assessment
Methods Analytics Data Collection Methods Analytics
Illicit Discharge Detection and Elimination [Outcome Level 4] Has the City developed
IDDE procedures?
Yes
Confirmation of ongoing
City Staff IDDE Training
23 City staff participated in the
IDDE training during the reporting
year.
Site Investigations/
Inspections
City IDDE Site
Investigations and/or
Inspections with direct
observation of an IDDE
100% of reported incidents
were investigated. Two of the
incidents reported were
determined to have resulted
in an illicit discharge during
the reporting year. All
incidents were rectified, per
the Spill Response Plan and
Enforcement Response Plan.
Are FOG and IWD
Program participants
operating in a manner
that prevents nutrients
from leaving the site?
Yes
Descriptive Statistics
Number of FOG and/or
IWD Inspection Reports
95 FOG and 26 IWD inspections
were conducted during the
reporting year. No observations of
nutrient pollutants in stormwater
discharges.
FOG and/or IWD
Inspection Report
Stormwater Questionnaires
Stormwater Questionnaires
were completed at 77
inspections during the
reporting year.
Program Effectiveness Assessment and Improvement Plan Annual Summary 2024-2025 City of Buellton 8 Table 1. PEAIP Table 5, Nutrients Questions, Data Assessment Methods, and Data Collection Methods, by Program Element (Continued) Management Questions 2024-2025
Response
Data Assessment
Methods Analytics Data Collection Methods
Analytics
Illicit Discharge Detection and Elimination [Outcome Level 4] Are green waste and
pet waste collection
programs in place? Yes
Qualitative Assessment
Confirmation of local
waste hauler (green
waste) and Christmas
Treecycle Program
Programs were in place and
promoted on City social media
during the reporting year.
Yes
Confirmation of City Mutt
Mitt Stations Biweekly
Maintenance Program
Mutt Mitt Stations were regularly
maintained during the reporting
year.
Mutt Mitt Station Biweekly
Maintenance
Mutt Mitt Stations were
regularly maintained during
the reporting year.
Does City have legal
authority to address
non-storm water
discharges? Yes
Confirmation of
established City Municipal
Code and Certification of
Legal Authority
Municipal Code and Certification of
Legal Authority have been
established.
Review of External Data
Sources
FOG and/or IWD Inspection
Reports and/or Violations
95 FOG and 26 IWD
inspections were conducted
during the reporting year and
inspection reports, as well as
an annual report were
prepared.
Descriptive Statistics
Number of IDDE
investigations and/or
inspections and follow-up
at facilities with
deficiencies
7 IDDE investigations were
conducted during the reporting
year. One incident was determined
to have resulted in an illicit
discharge to the MS4 and one
incident of dumping was received
during the reporting year. All
incidents were rectified, per the
Spill Response Plan and
Enforcement Response Plan.
Review of External Data
Sources
FOG and/or IWD
Inspection Reports and/or
Violations
95 FOG and 26 IWD
inspections were conducted
during the reporting year.
Program Effectiveness Assessment and Improvement Plan Annual Summary 2024-2025 City of Buellton 9 Table 1. PEAIP Table 5, Nutrients Questions, Data Assessment Methods, and Data Collection Methods, by Program Element (Continued) Management Questions 2024-2025
Response
Data
Assessment
Methods
Analytics Data Collection Methods Analytics
Pollution Prevention and Good Housekeeping [Outcome Level 2-4] Is the City effectively
implementing BMPs (e.g., Mutt
Mitt Stations) that target
nutrient reduction in
waterways? Yes
Qualitative
Assessment
Monitoring of
frequented
areas for
abandoned pet
waste
The City monitors an area frequented
by dog walkers where the City
installed pet waste CBSM signage. A
Mutt Mitt station is available at the
monitored area and trash cans are
available nearby. To date, no change
in behavior has been noted. The City
will continue to strategize on how to
install behavior change in this target
audience.
Internal Tracking by
Stormwater Program
Confirmation of Mutt Mitt
station maintenance
The City maintains all Cityowned Mutt Mitt stations.
Are FOG and/or IWD Program
participants implementing
Pollutant Prevention and Good
Housekeeping practices? Yes
Qualitative
Assessment
Confirmation of
ongoing City
Staff Training
26 City staff participated in Pollution
Prevention and Good Housekeeping
training during the reporting year.
Interviews/Surveying
Review of External Data
Sources
FOG and/or IWD Inspection
Reports
95 FOG and 26 IWD
inspections were conducted
during the reporting year.
Are FOG and/or IWD Program
participants aware of the City's
SWMP requirements?
Yes
Descriptive
Statistics
Number of FOG
and/or IWD
Inspection
Reports
95 FOG and 26 IWD inspections were
conducted during the reporting year.
FOG and/or IWD
Inspection Report
Stormwater Questionnaires
Stormwater Questionnaires
were completed at 95 FOG
and 26 IWD inspections
during the reporting year.
Are FOG and/or IWD Program
participants aware of SWMP
requirements for their business
activity?
Yes
Do the FOG and IWD Program
participants believe they are in
compliance with the City’s SW
Program?
Yes
Program Effectiveness Assessment and Improvement Plan Annual Summary 2024-2025 City of Buellton 10 Table 1. PEAIP Table 5, Nutrients Questions, Data Assessment Methods, and Data Collection Methods, by Program Element (Continued) Management Questions 2024-2025
Response
Data Assessment
Methods Analytics Data Collection Methods Analytics
Water Quality Monitoring [Outcome Level 5]
Is the urban discharge a
significant source of nutrients
to receiving water?
No
(see
Analytics)
Comparing
modeled data to
established
targets
303(d) Group Monitoring uses targets
established in EPA Criteria.
Monitoring and sampling
results
Sample results and annual
summary report are
maintained for the City's
records.
Use local data
acquired through
regional 303(d)
Monitoring
Program
Data is currently being collected to
calibrate the pollutant load model.
The Amendment to the Water Quality
Control Plan for the Central Coastal
Basin to Establish Total Maximum
Daily Loads for Nitrogen Compounds
in the Santa Ynez River Basin, Santa
Barbara County, California, “Based on
available information, it is generally
expected MS4 entities (…City of
Buellton) are currently achieving
proposed nitrogen compounds waste
load allocations. As such, at this time
compliance with existing or future
MS4 permits are expected to show
continued attainment of waste load
allocations for this source category.”
Pollutant load model
results
Data is being collected to
calibrate the LPR model
relative to historic baseline
and other municipalities.
Program Effectiveness Assessment and Improvement Plan Annual Summary 2024-2025 City of Buellton 11 Table 2. PEAIP Table 6, Sedimentation/Siltation (Total Suspended Solids) Questions, Data Assessment Methods, and Data Collection Methods, by Program Element
Management Questions
2024-
2025Response
Data Assessment
Methods
Analytics Data Collection Methods Analytics
Education and Outreach [Outcome Level 2-3]
Are City Grading Inspectors
trained to review and inspect
erosion and sediment control
measures?
Yes
Qualitative
Assessment
Confirmation of
ongoing City Grading
Staff Training
All City grading staff (2)
participated in Construction
Stormwater training during the
reporting year.
Internal Tracking by
Stormwater Program
·Internal Tracking by City
Engineering Department
and/or Division Training
Training results are
maintained for the City's
records.
Are there educational
opportunities at Countysponsored events?Yes
Are construction contractors
informed of proper erosion and
sediment control measures?
Yes
Number of outreach
events participated
in and outreach
materials distributed
to construction
contractors
On an as-needed basis during
development inquiries and site
inspections.
Educational emails are sent to
recipients on the City’s
contractor list.
Number of connections to
construction contractors
through grading permits
and inspections
There were 7 active
construction projects within
the City during this reporting
year. The City maintained
contact through site
inspections and email
communications and
provided education.
Program Effectiveness Assessment and Improvement Plan Annual Summary 2024-2025 City of Buellton 12 3.0 PROGRAM EFFECTIVENESS ASSESSEMENT FINDINGS
3.1 NUTRIENTS
This section provides a summary of BMPs implemented to target nutrients.
3.1.1 Education and Outreach (CASQA Outcome Levels 2 & 3) The City’s Education and Outreach Strategy has been designed to reach a large audience within the community.
The program’s goal is to inform the local community of the impacts of stormwater pollution on the water quality and ecology of local water bodies and the steps the public can take to reduce pollutants in stormwater, as well as how they can become involved in restoration activities. The strategy involves: (1) implementing the communitybased social marketing (CBSM) campaign, Close the Poop Loop (CTPL) targeted at increasing the cleanup and disposal of pet waste to reduce the amount of nutrients, bacteria, and pathogen loading to stormwater; (2) conducting surveys or quizzes to assess knowledge of applicable stormwater issues and solutions; (3) providing informative materials (i.e., printed brochures and flyers, signage in heavily trafficked areas, utility bill inserts, City website and social media pages, and community involvement emails) to target audiences to increase awareness of relevant stormwater issues and BMPs; (4) utilizing public input in developing outreach through event participation; (5) providing water efficient/pesticide and fertilizer application/stormwater brochures within each City office as well as website; (6) promoting reporting illicit discharges and connections; (8) providing stormwater pollution prevention educational material to school children; and (9) outreach encouraging reduction of discharges from organized car washes, mobile cleaning, and pressure washing activities.
3.1.1.1 Print Media
Brochures and flyers were made available to the public in displays at the Santa Ynez Valley Botanic Garden (SYVBG), Windmill Nursery, Farm Supply, City Hall, and the City Planning Department. The brochures that were stocked at the SYVBG included A Gardener’s Guide to Clean Water (12 copies taken), How to be Water Wise in your Garden (9 copies taken), The Ocean Begins on Your Street (in English [10 copies taken] and Spanish [12 copies taken]), and the Recognizing and Reporting Stormwater Pollution pocket guide (13 copies taken).
Additionally, a variety of stormwater posters were displayed in the garden’s kiosk throughout the year. The City has educational information available in stormwater brochure displays at City Hall and the City Planning department. These brochures include A Gardener’s Guide to Clean Water, How to be Water Wise in your Garden, Preventing Soil Erosion on Your Property, A Homeowner’s Guide to BMPs, The Ocean Begins on your Street (in English and Spanish), and the Recognizing and Reporting Stormwater Pollution pocket guide.
3.1.1.2 Social Media
During Year 12, the Cities of Buellton and Solvang continued to post a Social Media Series as an alternative approach to publications of stormwater pollution prevention articles in the local newspaper. During this reporting year, the Social Media Series focused on the Cities’ BMP Guides for pet owners, restaurants, mobile cleaners, landscapers, construction, and homeowners.
The Mobile Groomers & Stylist Guide to BMPs was posted to the California Professional Pet Groomers Association’s (CPPGA) Facebook page, which has visibility to 1.3K members.
3.1.1.3 Tip of the Month
The Cities of Buellton and Solvang’s stormwater and water conservation Tips of the Month (TOM) were published on the respective City’s webpage and published by the Chamber of Commerce’s monthly E-Newsletter.
Program Effectiveness Assessment and Improvement Plan Annual Summary 2024-2025 City of Buellton 13 3.1.1.4 Our Water, Our World Campaign
The materials made available at Windmill Nursery and Farm Supply promote the Our Water, Our World campaign. The campaign uses a point-of-purchase strategy to encourage stores to carry less-toxic products, and to educate staff and customers on how to select and use eco-friendly pesticide products. The program provides current information on products and Integrated Pest Management techniques through training of store staff, fact sheets, and “Eco-Friendly Effective” shelf tags denoting the products in each store that present a reduced risk of stormwater pollution. The reduction of pesticide use and the increased use of less-toxic products around the home can lead to a reduction of pollutants in run-off and local waterways, as well as a healthier environment for the public. The campaign uses fact sheets about eco-friendly pest control for: ants (in English and Spanish), aphids, cockroaches, fleas, mosquitoes, rats and mice (in English and Spanish), snails and slugs, spiders, and yellowjackets, as well as facts sheets about less toxic products for healthy gardens, lawns, pesticides (in English and Spanish), roses, and weeds. The displays at these locations also include lists of household hazardous waste disposal facilities in Santa Barbara County. Twenty-two fact sheets were taken at Farm supply and Windmill Nursery.
In Year 12, the City will continue to implement the OWOW Campaign and work with OWOW Partner stores to encourage them to take a more active role in identifying Eco-Friendly Products at the time of purchase; and to engage the City when Eco-Friendly Products Shelf-Talkers are needed for new products or to replace damaged/missing Shelf-Talkers. The new QR Code Poster are still in use to allow for digital access to the fact sheets for pesticides and are able to track which fact sheets were viewed in the OWOW partner stores throughout California on a monthly basis.
3.1.1.5 Stormwater Management Website
The City posts educational materials tailored to the POCs (nutrients and sediment) on its Stormwater Management website, including brochures such as the Santa Barbara County Creek Care Guide, Project Clean Water’s Creekside Concerns: Out of Sight, Out of Mind?, Project Clean Water’s A Dog Owner’s Duty, Project Clean Water’s Helpful Hints for Horse Owners, Project Clean Water’s Gardener’s Guide to Clean Water, Santa Barbara County Water Agency and City of Santa Barbara Public Works Department’s Sustainable Landscaping, , Project Clean Water’s Make the Connection, Project Clean Water’s The Ocean Begins on Your Street, City of Buellton’s Protecting Water Quality from Urban Runoff, as well as BMP guides such as Homeowner’s Guide to BMPs (English and Spanish); Landscaper’s Guide to BMPs (English and Spanish), Animal Care and Handling Facilities Guide (English and Spanish), Multi-Unit Residential Dwelling’s Guide (English and Spanish), Pet Owners Guide. (English and Spanish), and Residential Tenant and Landlord Guide (English and Spanish). The City also provides weblinks on its website to additional resources including Santa Barbara Project Clean Water, Our Water Our World, Less is More and Santa Barbara Water Wise. The City’s stormwater webpages received 285 views during the reporting year. Two online surveys (one for residents and one for restaurants) are available in English and Spanish languages on the City’s stormwater webpage, which consist of questions designed to assess the respondents’ knowledge of the Stormwater Program. Despite Stormwater Management webpage traffic, moving the link to the surveys to the top of the webpage, the City’s promotion of the survey during community events and online media, and restaurant inspections, survey response has been very low. One online stormwater survey was completed during this reporting year. The restaurant survey was translated to Spanish in Year 11 and a weblink to the survey was added to the physical outreach materials given out during the IWD inspections. The City also hosts a Green Scene website, as well. It has a page dedicated to storm water education and other pages that support pollutant control, such as composting, recycling, waste management, and similar topics.
3.1.1.6 Outreach During FOG and IWD Inspections
The City continued to provide in-person as-needed training at FOG and IWD facilities and distribute education and outreach materials related to nutrient pollution during Fats, Oil, and Grease and Industrial Waste Discharge inspections (Guide for Kitchen BMPs, Restaurant’s Guide to BMPs; Beverage Manufacturing and Stormwater Automotive Guide to BMPs, and Mobile Cleaner’s Guide to BMPs).
Program Effectiveness Assessment and Improvement Plan Annual Summary 2024-2025 City of Buellton 14 3.1.1.7 Stormwater Hotline
During the 2024-2025 reporting year, the City continued to promote the use of its Stormwater Hotline on its website and printed materials including the Recognizing and Reporting Stormwater Pollution pocket guide. The City also promotes its Stormwater hotline within the articles and tips distributed through its Direct Mail-Media Campaign. Although the hotline, as well as a stormwater email account, are readily available to the public, the City received one incident report (See Section 3.1.3.3) through its stormwater hotline in Year 12.
3.1.1.8 Children’s Education
During Year 12, the City attempted to coordinate an educational water science assembly with Oak Valley High School. The school declined the City’s sponsoring of a live assembly during this reporting year. Children’s outreach was conducted at the public events attended by the City’s stormwater management program staff. The City’s public event booth included a wheel for children to spin with categories of stormwater quiz questions for participants to answer and discuss. Participants were provided prizes like stormwater bookmarks or snacks to encourage involvement in the discussion and engagement with the stormwater booth. Additionally, stormwater educations bookmarks are delivered to the school and the City library for dispersal. Children polled at all public events during the year recalled the educational assemblies they watched during previous program years. The City will attempt to re-engage the school for future assemblies.
3.1.1.9 Event Participation
During the 2024-2025 reporting year, the City’s Stormwater Management Program staff participated in several events, which is a highly effective way to have direct contact with the public, engage in stormwater discussions, answer questions, and assess public knowledge about the Program. After each event, staff meet to discuss the outcome and additional ideas to attract more of the public to the booth and provide stormwater information. • On July 27, 2024, Buellton Stormwater Management Program personnel hosted a booth at the annual Buellton BBQ Bonanza. Approximately 1,000
people attended the event. Approximately 60
people visited the stormwater booth and 47
people spun the wheel and answered
stormwater questions. The booth displayed
educational materials and provided promotional
giveaways, the stormwater quiz, and the
interested parties list. Community members
who visited the booth were able to engage with
the Stormwater Program staff and take a quiz to
assess their knowledge of stormwater issues
and the local Management Program.
Educational brochures, dog waste bag
dispensers and treats, reusable tote bags, and
other items were available for the public to take.
Eight stormwater bookmarks, 11 pet waste bag
dispensers, and 3 stormwater program tote
bags were distributed to the public at this event.
• On November 9, 2024, Stormwater Management Program representatives staffed a booth at Fall festival.
Approximately 1,000 people attended the event and approximately 32 people engaged staff at the booth, which included the same educational displays, brochures containing stormwater pollution prevention information, and giveaways as the Buellton BBQ. Ten community members who visited the booth were able to take the stormwater survey. After receiving feedback from children at previous events, the City added a children’s survey to their outreach materials in Year 12, to engage more children and assess
Program Effectiveness Assessment and Improvement Plan Annual Summary 2024-2025 City of Buellton 15 • their knowledge. Two stormwater brochures, 7 pet waste bag dispensers, and 1 stormwater program tote bag were
distributed to the public at this event.
• On February 8, 2025, Buellton Stormwater Management
Program personnel hosted a booth at the Buellton Library Grand Opening Event. Approximately 75 people attended
the event, 30 people engaged with stormwater
management staff, and one person took the stormwater
survey. Educational materials such as displays,
brochures, and giveaways such as book bags, pet waste
bag dispensers, and reusable grocery bags her available for community members who visited the booth. Two
stormwater brochures, 5 pet waste bag dispensers, and 1 stormwater bookmark were distributed to the public at
this event.
3.1.2 Public Involvement and Participation
(CASQA Outcome Levels 2 & 3)
3.1.2.1 Community Cleanup
The California Coastal Commission’s 2024 Coastal Cleanup Day was on September 21, 2024. The Cities encouraged community involvement in Coastal Cleanup Day for the entire month of September and promoted Coastal Cleanup Day on their social media channels. In Santa Barbara County, 1,059 people volunteered at this event and 5,299 pounds of debris was collected.
3.1.2.2 Event Participation
During the 2024-2025 reporting year, the City’s Stormwater Management Program staff participated in several events (see section 3.1.1.7 for more information on these events), which is a highly effective way to have direct contact with the public, engage in stormwater discussions, answer questions, and get feedback on the City’s storm water program. Also, an interested party’s sign-up sheet is always made available at events attended by City staff. This list is used to send information about all developments in the Cities' stormwater program and about all upcoming meetings and events to people signed up; however, the City did not receive any sign-ups this reporting year.
3.1.3 Illicit Discharge Detection and Elimination (CASQA Outcome Level 4)
3.1.3.1 Legal Authority
The City implements its Illicit Discharge Detection and Elimination (IDDE) Program under Buellton Municipal Code Title 15 Stormwater Chapter 15.01 Stormwater Quality Management and Discharge Control, as revised by Ordinance 20-08 (Ordinance) and the City’s Stormwater Program Management Certification Statement, which provides the City full legal authority to implement and enforce the Small MS4 Permit requirements. The City adhered to the Ordinance during the reporting year.
3.1.3.2 IDDE Procedures
Enforcement Response Plan (ERP) (City of Buellton, 2016 updated 2021) and Spill Response Plan (SRP) (City of Buellton 2016, updated 2021) provide guidance to City staff and contractors responding to a complaint or notice of a spill, illegal discharge, or illicit connection. Applicable City staff and contractors were provided IDDE staff and pollution prevention and good housekeeping for municipal operations training (23 total trainees). The training is
Program Effectiveness Assessment and Improvement Plan Annual Summary 2024-2025 City of Buellton 16 designed to maintain stormwater general awareness of staff and contractors and encourage the reporting of possible illicit discharges or illegal connections. The test of understanding conducted after the training displayed high levels of knowledge retention, with the average test score among trainees being 94%.
3.1.3.3 IDDE Detection, Elimination, and Reporting
During Year 12, seven potential illicit discharges or illegal connections were reported and were investigated by City staff and/or its contractors. Two of the investigated incidents resulted in an illicit discharge. All incidents were rectified per the Spill Response Plan and Enforcement Response Plan. • On August 15, 2024, City staff reported standing liquid on the paved outdoor area of a winery on Industrial Way. The reported provided photos of the ponded liquid. It was confirmed that the liquid did not discharge from the site or discharge to the MS4. The City’s stormwater contractor followed up on the same day of the report and confirmed that winery personnel cleaned the liquid by washing the area into the facility’s wastewater system. The City provided educational flyers and another City contractor conducted on onsite training of Facility staff on August 23, 2024 to prevent future incidents. • On September 18, 2024, during a food service inspection, the City’s contractor reported that oil and grease spills were observed on the ground around the grease barrel at the restaurant. The City investigated and observed the grease staining, but discharge to the MS4 was not observed. Staff provided a verbal warning and educational materials to the food service vendor. The restaurant staff cleaned up their fats/oils/grease area and provided photographic documentation to the City. • On October 17, 2024, a City contractor reported a significant grease spill behind a restaurant observed during a facility inspection. The spill did not leave the site or discharge to the MS4. The contractor immediately reported the observation to the restaurant manager and provided instruction on how to clean the spill and avoid future incidents. The restaurant cleaned the spill and provided photographic documentation to the City. The City sent another inspector to perform a follow-up site visit on November 1, 2024, where it was confirmed the area was still clean and the inspector provided additional guidance to site staff.
• On October 17, 2024, a City contractor reported a leaking grease barrel and food waste bins at a restaurant during a facility inspection. None of the leaked material was observed to have left the site or discharge to the MS4. The contractor immediately reported the observation to restaurant staff and directed them to replace the leaking receptacles and clean the area. The restaurant owner coordinated a replacement and cleanup from grease disposal services. A follow-up investigation by another City inspector confirmed that the area was cleaned and that there were no longer leaking waste receptacles at the facility.
• On December 19, 2024, a City contractor observed water flowing across the parking lot of a restaurant during a field inspection. The water was not leaving the site or discharging to the MS4. The City reported their findings to restaurant personnel and requested additional information and the cessation of the discharge. The City followed up with the restaurant and confirmed that a water line had been routed the wrong way by a maintenance worker, and that the worker returned and corrected the issue. • On April 24, 2025, the City received an anonymous complaint that a hotel may be draining spa water through its parking lot and offsite. The City’s contractor visited the site on the day and observed the discharge from the parking lot. The contractor confirmed that water was discharging offsite from the facility but could not determine the source. A follow-up inspection was conducted on May 13, 2024. The inspector spoke to hotel personnel and provided them with a Cease and Desist letter from the City. There was no ongoing discharge at the time of the second inspection, but hotel staff reported that the water observed to be leaving the site previously was runoff from washing the hotel patio. The City’s contractors notified the hotel staff that washwater is also an illicit discharge prohibited by the City’s Municipal Code and performed a final follow-up visit on May 19, 2025 to further discuss site activities and educate staff on prohibited discharges.
• On April 24, 2025, the City received an anonymous complaint via its online reporting system that an oil can had been discarded in a dry creek bed and was leaking oil. The City inspected the area on the day the complaint was received and confirmed the report. The oil can was removed from the dry creek bed and spilled oil cleaned from the area.
Program Effectiveness Assessment and Improvement Plan Annual Summary 2024-2025 City of Buellton 17 3.1.4 Pollution Prevention and Good Housekeeping (CASQA Outcome Levels 2-4)
3.1.4.1 FOG and IWD Inspections
The City’s contractor conducted 95 FOG and 26 IWD inspections during the reporting year. Although these are not specifically targeting nutrients, it’s possible the education provided during the inspections could ultimately lead to a reduction. The City contractors initiated an annual survey during their FOG and IWD inspections beginning Year 2 (11 FOG questionnaires) and have continued inspections in Year 3 (27 FOG and 11 IWD questionnaires), Year 4 (65 FOG and 22 IWD questionnaires), Year 5 (40 FOG and 26 IWD questionnaires), Year 6 (88 FOG and 40 IWD inspections forms, Year 7 (63 FOG and 44 IWD questionnaires), Year 8 (71 FOG and 44 IWD questionnaires), Year 9 (43 FOG and 39 IWD questionnaires), Year 10 (48 FOG and 40 IWD questionnaires), Year 11 (51 FOG and 38 IWD questionnaires), and Year 12 (95 FOG and 26 IWD questionnaires). The questionnaires asked the respondents: (1) Are you familiar with the City of Buellton's Storm Water Program?; (2) Are you aware of the storm water requirements for your type of business activity?; and (3) Do you believe your business is in compliance with the City's Storm Water Program? The inspection forms completed during FOG and IWD inspections showed 100% of businesses were familiar with the City’s Stormwater Management Program, aware of their business activities impact to stormwater, and believe their business complied with the City’s Stormwater Management Program. The City Stormwater Program Coordinator reviewed all FOG and IWD inspection reports for non-stormwater discharges. No respondents competed the City’s online Restaurant Survey (available on the Stormwater Management website; the link to the survey is provided on the FOG inspection form).
3.1.4.2 Target Audience-Specific BMP Guides
The City collaborated with the Cities of Solvang, Carpinteria, Goleta, Lompoc, Santa Barbara, and the County of Santa Barbara on updates to the BMP guides, which include the following with nutrient stormwater pollution prevention information:
• Homeowner’s Guide to BMPs (English and Spanish); Landscaper’s Guide to BMPs (English and Spanish), Animal Care and Handling Facilities Guide (English and Spanish), Multi-Unit Residential Dwelling’s Guide (English and Spanish), Pet Owners Guide. (English and Spanish), Residential Tenant and Landlord Guide (English and Spanish), the Construction Industry’s Guide (English and Spanish), and Special Events Guide to BMPs (English and Spanish)
3.1.4.3 Green Waste Management Campaign
The City continues to contract with a local waste hauler (MarBorg) for management of green waste. The City also coordinates and promotes the annual Christmas Treecycle Program through the Chamber of Commerce ENewsletter, Buellton Buzz (Water Bill Insert) and both the City and MarBorg websites. This program allows residents to drop off their trees until the second week in January for mulching and reuse within the community.
3.1.4.4 Pet Waste Management Campaign
The City maintains 14 Mutt Mitt stations within the City (five at River View Park, three at Oak Valley Park, four at PAWS Dog Park, one on Via Corona (on the school fence), and one at Neighborhood Village Park. Four Mutt Mitt stations are maintained by the Buellton Veterinary Clinic (one on the north and one on the south side of Highway 246, near the intersection with Sycamore Drive; and one on the north and one on the south side of Highway 246, near the intersection with Valley Dairy Road). The Mutt Mitt Program’s efforts have helped reduce the amount of pet waste discarded at these locations.
Pet waste bag dispensers designed to clip onto a bag or collar are regularly distributed to the public at all events, are available at City Hall, and are delivered to the Humane Society for distribution.
The City continues to promote the CTPL pet waste management campaign on the City’s website, social media page, and through its direct mailers/media campaign via articles in the bimonthly Buellton Buzz water bill insert.
Program Effectiveness Assessment and Improvement Plan Annual Summary 2024-2025 City of Buellton 18 The City also distributed pet waste outreach materials at community events to promote the proper cleanup and disposal of pet waste amongst residents. The City also advertised the CTPL campaign via CTPL posters along Via Corona at Oak Valley Elementary, which has heavy dog-walker traffic. Mutt Mitt stations are available at this location, as well as at the adjacent Oak Pak that also has trash cans for disposing of waste. Despite these conveniences, dog waste is often left along the strip of grass between the school and Via Corona. The City targeted this area for a pilot program to determine the effectiveness of additional CTPL promotion. In 2021, ten 30-inch signs displaying the various CTPL dogs were installed at intervals along the fence line at Via Corona with the goal of bringing awareness and changing behavior (i.e., reducing the amount of pet waste left in this area).
During Year 12, the Cities worked with Santa Barbara County Animal Services to have the BMP Guide for Pet Owners and the BMP Guide for Animal Care and Handling Facilities to the Animal Services email newsletter and on their social media accounts. The Animal Care and Handling Facilities BMP Guide was included in the October newsletter which was emailed to 28,566 contacts; the Facebook post reached 457 views and the Instagram post reached 2,480 views. The Pet Owners BMP Guide was included in the November newsletter which was emailed to 28,499 contacts; the Facebook post reached 727 views and the Instagram post reached 1,238 views.
3.1.5 Water Quality Monitoring (CASQA Outcome Level 5)
The City participates in a regional water quality monitoring program that satisfies Small MS4 Permit Attachment D, Section 8 with the Cities of Solvang, Carpinteria, Goleta and Unincorporated Santa Barbara County, which is described in the Draft Urban Storm Water Monitoring Plan 2015–2018 for the NPDES Phase II Small MS4 General Permit Sections E.13.c 303(d) Monitoring and E.14.a Program Effectiveness Assessment and Improvement Plan (County of Santa Barbara et al 2015, revised 2016) and its Quality Assurance Project Plan for Urban Storm Water Monitoring Plan 2015-2018 (County of Santa Barbara et al 2015, revised 2016) that was submitted to the Central Coast Water Board on December 29, 2014. The goal of the monitoring program is to characterize pollutant concentrations and loads from discharge locations specific to land use within the represented MS4s to collect sufficient data to inform, update, and calibrate the land use-based pollutant load (LBPL) model. The plans were revised to address comments from the Regional Board and resubmitted on October 13, 2015 through the SMARTS Database. On March 4, 2016, Santa Barbara County Project Clean Water received Central Coast Water Board Executive Officer approval for the revised Urban Stormwater Monitoring Plan and the Quality Assurance Project Plan (County of Santa Barbara et al 2015, revised 2016). Monitoring was initiated during Year 3 and results were reported as part of the Year 3 and subsequent Annual Reports.
Early results of the USWMP provided for a locally informed land use-based prioritization and reduction model (LPRM) that was used to calculate wet weather loads in the County, prioritize catchments for BMP placement, and evaluate the performance of existing and future BMPs. The Plan continues to be used to inform the model by providing site-specific land use pollutant concentration data. As described within the USWMP, the monitoring outfalls were selected based on their drainage areas consisting of a mostly homogenous land use category. The first year of wet weather urban runoff was initiated in Year 3. During Year 3, four storms were monitored at a total of 6 sites representing different land use types, with one location in Buellton (representing industrial land use).
Stormwater runoff was analyzed from eight to ten storms. The data was used to revise the event mean concentrations of the model to reflect local runoff concentrations in the modeling results, which were reported in the regional 303(d) Monitoring Program Results FY 2015-2016.
The Central Coast Water Board issued Technical Report Order 13267 on June 13, 2016 that required the submission of the following reports to document progress on key activities relating to completing spatially-based stormwater volume and pollutant loading estimates, as follows. • Report #1: Catchment delineation and relevant attributes that support catchment-scale stormwater volume and pollutant loading analysis, which was due August 12, 2016; • Report #2: BMP inventory for all centralized and decentralized BMPs within the City; stormwater volume and pollutant loading unmitigated condition and catchment ranking unmitigated condition for all catchments within the City, which was due June 30, 2017; • Report #3: BMP assessment for all BMPs using an effective approach for assessing structural BMP performance, estimate stormwater volume and pollutant load reduction based on the intended BMP
Program Effectiveness Assessment and Improvement Plan Annual Summary 2024-2025 City of Buellton 19 function and current BMP condition based on the BMPs ability to function relative to intended design, which was due June 30, 2018 and revised October 15, 2018; and • Report #4: Stormwater Program Modifications Fifth Year Report, which was due October 15, 2018.
On November 10, 2016, the Central Coast Water Board provided comments on how to refine the model approach to meet specific requirement listed in Technical Report Order 13267. The Central Coast Water Board approved the revised LPRM on July 18, 2017, which included the ability to determine the percent capture of the BMPs implemented based on the standard design attributes. The BMPs inventoried, along with the results of the BMP field assessment results, were uploaded to the LPRM and the new modeling results were reported in response to Technical Report Order 13267, Report #3.
Santa Barbara County updated the Urban Stormwater Monitoring Report for the NPDES Phase II Small MS4 General Permit Sections E.13.c 303(d) Monitoring and E.14.a Program Effectiveness Assessment and Improvement Plan in September of 2024. New water quality data were assessed for inclusion in the data and the monitoring program will be refined to focus on water quality parameters that need additional data to characterize local land use mean pollutant concentrations.
The City continues to participate in the regional water quality monitoring program. During Year 2024-2025, one qualified storm event was sampled. The results are presented in the 303(d) Monitoring Annual Report, which is uploaded as part of the MS4 Annual Report. The City will also continue to conduct annual condition assessment observations for each BMP inventoried in accordance with the Attachment B - BMP Condition Assessment Guidance to the LPR Model Technical Report (Geosyntec 2018).
3.2 SEDIMENTATION/SILTATION
3.2.1 Education and Outreach (CASQA Outcome Levels 2 & 3) The City continues to maintain the Environmental Protection Agency’s (EPA) Stormwater and the Construction Industry poster and the Prevent Soil Erosion on Your Property brochure on its Stormwater Management webpage. Applicable City staff and contractors were provided with Construction Stormwater Training (2 trainees).
The training is designed to provide information to assist in identifying and recommending effective erosion and sediment control BMPs during construction inspections. The test of understanding conducted after the training displayed high levels of knowledge retention, with the average score among the trainees being 90%.
3.2.2 Illicit Discharge Detection and Elimination (CASQA Outcome Level 4) The implementation of the City’s IDDE Program is described in Section 3.1.3.
3.2.3 Construction Site Stormwater Runoff Control (CASQA Outcome Levels 2 & 3) During Year 12, the City had seven projects in grading and/or active construction. The City reviewed one Stormwater Pollution Prevention Plan (SWPPP), five Erosion and Sediment Control Plans (E&SCPs), and four Stormwater Control Plans (SWCPs). The City conducted monthly inspections at active construction sites during the reporting year. This appears to be a very effective BMP, as the inspector meets with on-site construction staff to provide training and follows the EPR protocol for BMP deficiencies, which has resulted in rapid corrections. The City will continue to monitor the long-term erosion and sediment control measures at each of these construction sites. In Year 12, there were no site investigations associated with sedimentation/siltation related discharges from construction sites.
3.2.4 Post-Construction Site Stormwater Runoff Control (CASQA Outcome Levels 2 & 3)
Two projects completed construction within the MS4 area in Year 12. Four construction projects were in the Engineering project plan check phase. Six projects were in the grading and/or construction phase. The City
Program Effectiveness Assessment and Improvement Plan Annual Summary 2024-2025 City of Buellton 20 reviewed the SWCPs that were required to be submitted by these projects to comply with the Central Coast PostConstruction Requirement (PCR) measures. The City contacts owners of installed post-construction features annually to obtain certification that operation and maintenance of the features is occurring.
3.2.5 Pollution Prevention and Good Housekeeping (CASQA Outcome Levels 2 & 3)
3.2.5.1 Street Sweeping
During Year 12, the City’s street sweeping contractor continued to conduct bimonthly street sweeping when possible (sweeping is not conducted during rainfall). A total of 33.5 miles of the City’s streets (residential and arterial roads, but not private roads), alleyways, and parking lots were swept. This composes nearly all the streets of the 1.58-square mile city. In Year 12, the City’s street sweeping contractor has reported a net weight of 141,720 pounds of pollutant removed during the reporting year. Since sweeping is not conducted during rainfall, the number of times sweeping occurs each year varies and so the volume of material collected each year varies.
Additionally, weather impacts the volume of material collected – high winds and rain increase the amount of organic material on streets and in gutters. Sweeping the streets regularly is an effective method by which the City prevents sediment and other pollutants from the entering the storm drain conveyance system.
3.2.5.2 Storm Drain Assessment and Cleaning
The City also continued to implement its Storm Drain System Assessment, Prioritization, and Maintenance Standard Operating Procedure (SOP). In Year 12, the City contracted cleaning of the storm drain system catch basins, drop inlets, area drains, and sidewalk drains. The contractor cleaned 203 of the City’s 220 storm drains and removed an estimated total of 2,905 gallons of organic material (323 five-gallon buckets), sediment (188 fivegallon buckets), and trash (70 five-gallon buckets). This is a 6% increase from the estimated total in Year 11. This also appears to be an effective BMPs, as it is a direct means of pollutant removal from the MS4.
3.2.5.3 Hotspot Inspections
The City’s only stormwater pollution “hotspot” is the Wastewater Treatment Plant (WWTP), which no longer meets hotspot criteria, was inspected quarterly during Year 12. During the inspections, WWTP staff were instructed on pollution prevention and good housekeeping measures when deficiencies were identified. All observations are recorded in a Hotspot Site Investigation form with a supplemental photographic log for City records.
3.2.6 Water Quality Monitoring (CASQA Outcome Level 5)
The City’s water quality monitoring program is described in Section 3.1.5.
4.0 PROGRAM EFFECTIVENESS SUMMARY
The City has identified the successful strategies used during the past reporting year, as well as the challenges faced, and will use this information to adapt its program with the continued goal of reducing/eliminating the impact of local stormwater quality on downstream receiving water bodies.
The City has the benefit of being a small community with the ability to reach a large part of the population and its staff through targeted outreach. On the contrary, since it is a small community, resources are limited and the City has to focus its efforts on BMPs that are effective and ideally, measurable, while maintaining compliance with the Small MS4 Permit. Examples of BMPs that appear to be particularly effective are those that directly engage individuals or groups which have a direct connection to POC reduction, such as interaction and training during municipal facility, construction site, FOG and IWD, IDDE investigation, and other inspections; involvement in community groups like the Green Team; and communicating and coordinating with other stakeholders and municipalities. The City has also continued to prioritize education and outreach for children with additional activities and quizzes available at events.
As in previous years, the biggest challenge the Stormwater Program faced during the reporting year was implementing its Public Involvement and Participation BMPs. The City focused on providing the public with
Program Effectiveness Assessment and Improvement Plan Annual Summary 2024-2025 City of Buellton 21 stormwater educational opportunities through its website; electronic and hard-copy newsletters through the Buellton Chamber of Commerce and in utility bill inserts (i.e., the Buellton Buzz newsletter); social media posts; and through brochures and flyers in essential public areas like the SYVBG. The City continued the CBSM campaign, CTPL, by maintaining and filling pet waste bag stations throughout the City and educating the public through articles in local newsletters. The City focused on education during direct contact with the public during FOG and IWP inspections, construction site inspections, and during IDDE inspections. The City also provided education to a number of wineries, as IDDE issues have been noted in the past with this target audience and potential pollutants correlate to the POCs.
Program Effectiveness Assessment and Improvement Plan Annual Summary 2024-2025 City of Buellton 22 5.0 REFERENCES
California Stormwater Quality Association (CASQA)
2015 Program Effectiveness Assessment and Improvement Plan (PEAIP) Framework for Traditional MS4s (April). Available online at: PEAIP Framework | California Stormwater Quality Association (casqa.org).
Central Coast Regional Water Quality Control Board
2014 Solvang–Buellton Urban Water Quality Profile (April 24). 2016 Technical Report Order 13267 (June 13).
City of Buellton
2016 Program Effectiveness Assessment and Improvement Plan. 2016, updated 2021 Enforcement Response Plan.
2016, updated 2021 Spill Response Plan.
2020 Buellton Municipal Code Title 15 Storm Water Chapter 15.01 Storm Water Quality Management and Discharge Control, as revised by Ordinance 20-08. Available online at:
https://ecode360.com/43121750#43121750.
County of Santa Barbara, City of Goleta, City of Carpinteria, City of Buellton, and City of Solvang 2015, revised 2016 Urban Storm Water Monitoring Plan 2015–2018 for the NPDES Phase II Small MS4 General Permit Sections E.13.c 303(d) Monitoring and E.14.a Program Effectiveness Assessment and Improvement Plan.
2015, revised 2016 Quality Assurance Project Plan for Urban Storm Water Monitoring Plan 2015- 2018.
Geosyntec Consultants
2018 Pollutant Load, Prioritization, and Reduction (LPR) Model, Attachment B – BMP Condition Assessment Guidance for the Cities of Buellton, Carpinteria, Goleta, and Solvang, and the County of Santa Barbara.
State Water Resources Control Board
2013 Small Municipal Separate Storm Sewer System (MS4) Permit, Water Quality Order 2013-0001- DWQ, amended by Order 2015-0133-EXEC, 2016-0069-EXEC, 2017-XXXX-DWQ, 2018-0001-EXEC, and 2018-0007-EXEC
.
Program Effectiveness Assessment and Improvement Plan Annual Summary 2024-2025 City of Buellton
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 7
To: The Honorable Mayor and City Council
From: Rose Hess, Director of Public Works
Meeting Date: October 23, 2025
Subject: Resolution No. 25-28 – “A Resolution of the City Council of the City of Buellton, California, Regarding Parking Restrictions at the Driveway of PGE Service Station Located at 55 Easy Street” ______________________________________________________________________________
BACKGROUND
PGE Utility requested red curbing at their Service Station located on 55 Easy Street. A safety concern was raised by their work crews as vehicles park all the way up to the edge of the driveway into the Service Center. Vehicles parked there – particularly large trucks – make site visibility difficult. In addition, their crews’ vehicles have difficulty entering/leaving their site particularly when they are hauling poles. This Service Station is a critical station servicing our area and is necessary for them to store power poles for repair/replacement as part of their operations. The City has observed this maneuvering difficulty and concurs that the simplest low-cost solution to reduce risk would be to red curb the east and west side of their driveway.
FISCAL IMPACT
Approval of parking restrictions will have minimal fiscal impact as the red curb can be installed by staff.
RECOMMENDATION
That the City Council consider approval of Resolution No. 25-28 – “A Resolution of the City Council of the City of Buellton, California, Regarding Parking Restrictions at the Driveway of PGE Service Station Located at 55 Easy Street”
ATTACHMENTS
Attachment 1 - Resolution No. 25-28 (Exhibit A)
RESOLUTION NO. 25-28
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF BUELLTON, CALIFORNIA, REGARDING PARKING
RESTRICTIONS AT THE DRIVEWAY OF PGE SERVICE
STATION LOCATED AT 55 EASY STREET
WHEREAS, certain portions of the Santa Barbara County Code, including Chapter 23:
Motor Vehicles and Traffic, have been adopted as part of the Buellton Municipal Code Section
10.01.010; and
WHEREAS, California Vehicle Code Section 22507 and Section 23-11 of the Santa Barbara County Code authorizes the City Council, by Resolution, to designate limited no parking, loading, and bus zones; and
WHEREAS, the City has received request from PGE Utility to apply parking restrictions to the west/east side of their Service Station located at 55 Easy Street; and WHEREAS, the City Council finds that it is in the best interests of the community to restrict parking of 20’ on the west and east side of the property driveway, to provide safe zones for utility pole delivery/use. This Service Station is a critical station servicing our area and is necessary for them to store power poles for repair/replacement as part of their operations.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Buellton does hereby resolve, determine, and order as follows:
SECTION 1. The City Council hereby finds that the above recitations are true and correct and, accordingly, are incorporated as a material part of this Resolution.
SECTION 2. The City Council hereby restricts parking on the east/west side of the driveway to PGE Utility Service Station at 55 Easy Street, as shown on Exhibit “A” attached hereto and incorporated by this reference.
SECTION 3. The City Council hereby approves and directs to the installation (and subsequent maintenance) of 20’ of red curbs at the location as shown on Exhibit “A.” SECTION 4. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED and ADOPTED this 23rd day of October 2025.
_________________________________
David Silva
Mayor
ATTEST:
__________________________________
Linda Reid
City Clerk
EXHIBIT A TO RESOLUTION 25-28
55 Easy Street
PGE Service Center
20’ red curb
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 8
To: The Honorable Mayor and City Council
From: Scott Wolfe, City Manager
Meeting Date: October 23, 2025
Subject: Ordinance No. 25-06 - “An Ordinance of the City Council of the City of Buellton, California, Amending Chapter 3.28.060 of the Buellton Municipal Code Pertaining to Registration Requirements of Hotel Operators Subject to Transient Occupancy Tax, and Adding Chapter 19.06.290 of the Buellton Municipal Code Pertaining to the Operation of Hotels for Short Term Rental Use Only (25-ZOA-01)” (Introduction and First Reading)
______________________________________________________________________________
BACKGROUND
The Buellton Municipal Code establishes land use requirements as well as operational, taxation, and reporting requirements for hotels and motels within the City.
Long prior to the incorporation of the City, the former US Highway 101 commercial corridor that is now Avenue of Flags (AoF) was populated by a series of motels, providing lodging for travelers who stopped in Buellton for food, fuel, or automotive service. Over time, the traditional “motel use” of these businesses gradually changed to largely reflect a longer-term, full-time residential use, with the former motel rooms becoming single room occupancy (SRO) housing units. These SRO units existed largely illegally under the City’s zoning ordinance.
However, as the state began to steadily erode the traditional local control that City’s had over their land use decisions (particularly regarding housing), legislative changes were made, enhanced by administrative interpretations, that eventually resulted in these motel rooms being deemed “housing units” by the state. Additionally, a settlement agreement coming from litigation involving the destruction of housing units to make way for the Vintage Walk project on AoF resulted in changes to the City’s Municipal Code requiring replacement of any motel units that had been occupied by long-term tenants within a 90- day period of an application for removal or demolition of those units.
Ordinance No. 25-06 Page 2 August 14, 2025
These requirements effectively precluded the large-scale revitalization of AoF that was adopted as City policy through the Avenue of Flags Specific Plan in 2017. The small size of the motel properties, coupled with the requirement to build replacement units, rendered redevelopment unlikely as there was neither the space on the properties nor the financial incentives to construct replacement units along with improvements that the City was seeking.
DISCUSSION
In order to aid in the redevelopment of these properties that will be required in order to achieve the City’s long-term policy goals on AoF as stated in the City’s General Plan, the City’s Vision Plan, and the Avenue of Flags Specific Plan, staff engaged in an effort to partner with an affordable housing developer (Palm Communities) and local advocates (People Helping People [PHP] and the Housing Authority of Santa Barbara County [HASBARCO]) to assist in the development of affordable housing away from AoF that could be deemed replacement housing for the purposes of converting the former motel units back to short-term occupancy rather than long-term residential use.
The City’s efforts were both procedural and economic, with effective cooperation with Palm Communities to engage PHP and HASBARCO in an initial survey of motel residents to determine a unit mix needed to accommodate the population of the motels at the time, working with Palm Communities to resolve issues that arose throughout construction, a financial contribution to Palm Communities from the City’s Affordable Housing In-Lieu Fund, and working with PHP and HASBARCO to work with motel residents to qualify them for residency at Palm Communities’ project (Polo Village). The result is that 14 families were moved from the motels on AoF to the Polo Village project in the Spring of 2025. This represented nearly 50% of the households that were identified in the survey taken early in the Polo Village entitlement process.
With the replacement housing issue seemingly resolved, the final action needed to convert the AoF motels is the amendment of the City’s municipal code which would prohibit the long-term (greater than 30 days) occupancy of any building built as a hotel or motel, and the restatement of the requirement that Transient Occupancy Tax be collected for each room in a hotel or motel that has reverted to short-term rental.
The attached draft ordinance seeks to accomplish this goal. There are two changes to the Municipal Code which are established in this ordinance. The first is an amendment to Section 3.28.060, which requires hotels and motels to register and collect transient occupancy tax (TOT). The change being proposed to this section simply applies the requirement to register and collect TOT to those businesses reverting to hotel use pursuant to the ordinance.
Ordinance No. 25-06 Page 3 August 14, 2025
The second change is the addition of Section 19.06.290 to the Zoning chapter of the Municipal Code. This new section prohibits the use of any building built or operated as a hotel or motel on or after the City’s incorporation date for long-term residential use, and requires motels uses that have converted to long-term residential use to revert to short-term rental by the end of the 2025 calendar year. There is one exception to this requirement: Red Rose Court is a motel that has been operated as an SRO facility for many years. It is in good repair, has been very stable over the years, and has been designated as a City Historic Landmark. As the state requires that the City allow SRO units as part of its Housing Element review program, Red Rose Court will be exempted from the requirement for conversion to short-term rental.
Staff is continuing efforts to re-house the remaining residents of AoF motels. Staff is in discussions with the developers of both the Village Senior Apartments and Buellton Garden Apartments to attempt to pre-qualify AoF motel residents for units within these developments, though the occupancy of these projects may take place after the requirement for the motels to revert to short-term rental takes place. Residents who do not pre-qualify for either of these projects will be required to relocate upon the later of either the effective date of the ordinance or January 1, 2026, and may qualify for relocation assistance from the owner of their current residence.
The draft ordinance attached represents the final step in clearing the path to the revitalization of AoF and will enable current or future owners the ability to invest in their properties to enhance their appearance or change their use without the extreme costs associated with the construction of replacement units on-site. This should result in the improvement of overall appearance of AoF and the eventual increase in property values and development interest that can make downtown revitalization possible.
At its July 17, 2025, meeting, the Planning Commission held a public hearing on this matter, and adopted Resolution No. 25-08 (Attachment 1), recommending approval of the proposed ordinance, with modifications. The modifications recommended by the Commission centered on the expansion of potential extensions to be granted to individual tenants who were awaiting housing in a project that was not yet occupied, but for which they have been pre-qualified. The original draft ordinance specifically referred to the Buellton Senior Apartments and the Buellton Garden Apartments projects as the projects for which pre-qualification was considered grounds for extension beyond the December 31, 2025, deadline. However, the Planning Commission felt that there may be other projects in surrounding jurisdictions which current motel residents may be pre-qualified for, and that if that were to be the case, that extensions should be granted in those instances as well, but not past June 30, 2026. This change was made to the draft ordinance.
Ordinance No. 25-06 Page 4 August 14, 2025
At its August 14, 2025, meeting, the City Council discussed whether the timeframes included within the ordinance were adequate to allow affected residents to find replacement housing. As a result, alternative dates were selected which effectively moved the date for conversion back to short term stay to 6 months from the effective date of the ordinance, and the maximum date of extension for qualified residents to one year from the effective date of the ordinance.
On August 14, the City Council conducted the first reading of the attached ordinance, over the objection of Mr. Kerry Moriartry, the owner of the Farmhouse Motel. The second reading of the ordinance was scheduled for September 11. However, due to the absence of a Councilmember from the then-four-member City Council, the decision was made to remove the item from the agenda and start the public hearing process from the beginning, after re-noticing of the agenda item. This allowed for the seating of a fifth Councilmember (Councilmember Mead), who would then be able to fully participate in the decision-making process.
Subsequent public notice has been given, and the introduction (first reading) of the ordinance is to be considered for this agenda item. Given the timing of the hearing schedule, a further change has been made to the ordinance to not only reflect the wishes of the City Council, but to avoid the potential for requiring the relocation of residents during the holiday season of 2026. The language of the ordinance has been changed to require the conversion to short term rental 180 days following the effective date of the ordinance, and the maximum period of extension for qualified residents to terminate one year from the effective date of the ordinance, unless that date falls within the months of December or January (which is likely given the current hearing schedule), in which case the last date of extension will be February 1 following the one-year anniversary date of the effective date of the ordinance.
GENERAL PLAN CONSISTENCY
Staff has determined that the proposed Amendments are consistent with the General Plan, the Avenue of Flags Specific Plan, the requirements of state planning and zoning laws, and Title 19 of the Zoning Ordinance.
ENVIRONMENTAL REVIEW
The adoption of the ordinance associated with this item is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061 (b) (3), because the proposed Ordinance is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. The Ordinance re-establishes and requires compliance with City Municipal Code requirements and project approvals which have been violated over many years and therefore would have no significant effect on the environment.
Ordinance No. 25-06 Page 5 August 14, 2025
RECOMMENDATION
That the City Council consider the introduction and first reading of Ordinance No. 25-06 - “An Ordinance of the City Council of the City of Buellton, California, Amending Chapter
3.28.060 of the Buellton Municipal Code Pertaining to Registration Requirements of Hotel Operators Subject to Transient Occupancy Tax, and Adding Chapter 19.06.290 of the Buellton Municipal Code Pertaining to the Operation of Hotels for Short Term Rental Use Only (25-ZOA-01)” by title only and waive further reading.
ATTACHMENTS
Ordinance No. 25-06
Attachment 1 – Planning Commission Resolution No. 25-08
ORDINANCE NO. 25-06
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BUELLTON, CALIFORNIA, AMENDING CHAPTER 3.28.060
OF THE BUELLTON MUNICIPAL CODE PERTAINING TO
REGISTRATION REQUIREMENTS OF HOTEL OPERATORS
SUBJECT TO TRANSIENT OCCUPANCY TAX, AND ADDING
CHAPTER 19.06.290 OF THE BUELLTON MUNICIPAL CODE
PERTAINING TO THE OPERATION OF HOTELS FOR SHORT
TERM RENTAL USE ONLY (25-ZOA-01)
THE CITY COUNCIL OF THE CITY OF BUELLTON DOES ORDAIN AS FOLLOWS:
SECTION 1. Findings. The City Council finds and declares as follows:
WHEREAS, the City of Buellton (“City”) has adopted a General Plan to ensure a wellplanned and safe community; and WHEREAS, protection of public health, safety, and welfare is fully articulated in the General Plan; and
WHEREAS, State law requires that the City’s Zoning Code conform with the General Plan's goals and policies; and
WHEREAS, it is necessary from time to time to update the Zoning Code to follow best practices to address public health, safety, and welfare concerns; and WHEREAS, several hotels and motels within the City currently rent rooms on a long-term (greater than 30 day) basis as Single Room Occupancies (SROs), which is contrary to the provisions of the Buellton Municipal Code; and
WHEREAS, the Buellton General Plan Housing Element identifies the need for SROs as a type of housing which serves a segment of the population; and WHEREAS, the Buellton General Plan Housing Element has determined that the need for SROs can be met with the units available in Red Rose Court, located at 535 Avenue of Flags, and that other properties providing SROs within hotel or motels should be converted back to hotel uses; and
WHEREAS, the City of Buellton has partnered with the developer of the Polo Village project located at 560 McMurray Road to provide a sufficient number of affordable housing units, and to encourage and assist the residents of the SRO units within existing hotel or motel uses within the City to apply for units within Polo Village when it is occupied; and WHEREAS, Polo Village offers larger, more modern units, with significantly better living conditions at rates which may be lower than those charged by SROs in Buellton; and WHEREAS, the City desires to adopt an ordinance that addresses the conversion of SROs existing within hotels or motels back to short-term rental status, in accordance with Buellton Municipal Code requirements.
Ordinance No. 25-06 Page 2 October 23, 2025
SECTION 2. Chapter 3.28.060.
A. Section 3.28.060 of the Buellton Municipal Code is amended to read as follows:
Sec. 3.28.060. Registration.
Within 30 days after commencing business or reverting to a hotel use pursuant to Section 19.06.290 of this Code, each operator of any hotel renting to transients must register the hotel with the tax administrator and obtain from him or her a "transient occupancy registration certificate" to be posted at all times in a conspicuous place on the premises. This certificate shall state, among other things, the following:
A. The name of the operator;
B. The address of the hotel;
C. The date upon which the certificate was issued; and
D. "This Transient Occupancy Registration Certificate signifies that the person named on the face hereof has fulfilled the requirements of the Uniform Transient Occupancy Tax by registering with the tax administrator for the purpose of collecting from transients the Transient Occupancy Tax and remitting said tax to the tax administrator.
This Certificate does not authorize any person to conduct any unlawful business or to conduct any lawful business in an unlawful manner, nor to operate a hotel without strictly complying with all applicable laws, including, but not limited to, those requiring a permit from any board, commission, department, or office of this city." SECTION 3. Chapter 19.06.290
A. Section 19.06.290 of the Buellton Municipal Code is added to read as follows:
Sec. 19.06.290. Hotels.
A. No use authorized by the City as a hotel or building built or operated as a hotel on or after February 1, 1992, shall be converted to residential use for stays longer than 30 days, without approval by the City Council.
a. Any hotel uses which, prior to [the effective date of this section], have converted to residential use for stays longer than 30 days shall discontinue rental of rooms for periods greater than 30 days and revert to hotel uses no later than 180 days of the effective date of this ordinance. Registration with the City and payment of Transient Occupancy Tax pursuant to Chapter 3.28 of this Code shall be made for all rooms rented.
b. Extensions of the reversion date may be granted by the City Manager for individual units of tenants who have been pre-qualified for rental of units in the Village Senior Apartment project, the Buellton Garden Apartment project, or other nearby housing project, or income qualified and on the Waiting List of the Housing Authority of Santa Barbara County. Proof of pre-qualification from the developer/operator of these projects or documentation of Waiting List qualification will be required for such extension to be granted. Extensions shall not be granted past the date of final
Ordinance No. 25-06 Page 3 October 23, 2025
occupancy of the project for which a resident is pre-qualified, or past a date one year from the effective date of this ordinance, Should the effective date of this ordinance fall within the months of December or January, the extension shall be deemed to expire on February 1 following the date one year from the effective date of this ordinance.
c. Hotel operators with long-term tenants which have been granted extensions shall provide a list of rooms housing such tenants as a part of their required Transient Occupancy Tax return to the City beginning on the return for the month of [month following the effective date of this section]. The inclusion of this list may be discontinued when no further long-term rental tenants reside at the hotel.
B. Exception: As identified in the Buellton General Plan Housing Element, the hotel located at 435 Avenue of Flags (currently identified as “Red Rose Court”), may continue to operate as a Single Room Occupancy residential complex offering stays in excess of 30 days.
SECTION 4. No permit or approval shall be issued or approved for a project which is in conflict with the provisions of this ordinance.
SECTION 5. CEQA. The City Council finds that this Ordinance is not subject to environmental review under the California Environmental Quality Act (“CEQA”).
SECTION 6. Severability. If any section, subsection, sentence, clause, or phrase of this ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this ordinance. The City Council declares that it would have passed this ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.
SECTION 7. Publication. The City Clerk is directed to certify this ordinance and cause it to be published in the manner required by law.
PASSED, APPROVED, AND ADOPTED this _____ day of November, 2025. __________________________
David Silva
Mayor
ATTEST:
__________________________
Linda Reid
City Clerk
PLANNING COMMISSION RESOLUTION NO. 25-08
A RESOLUTION OF THE PLANNING COMMISSION OF THE
CITY OF BUELLTON, CALIFORNIA, CONSIDERING
RECOMMENDATIONS TO THE CITY COUNCIL ON
AMENDMENTS TO TITLE 3 (REVENUE AND FINANCE) AND
TITLE 19 (ZONING) OF THE BUELLTON MUNICIPAL CODE
PERTAINING TO THE OPERATION OF HOTELS FOR SHORT
TERM RENTAL USE ONLY, AND MAKING FINDINGS IN
SUPPORT THEREOF
WHEREAS, the City of Buellton (“City”) has adopted a General Plan to ensure a well-planned and safe community; and
WHEREAS, protection of public health, safety, and welfare is fully articulated in the General Plan; and
WHEREAS, State law requires that the City’s Zoning Code conform with the General Plan's goals and policies; and
WHEREAS, it is necessary from time to time to update the Zoning Code to follow best practices to address public health, safety, and welfare concerns; and WHEREAS, several hotels and motels within the City currently rent rooms on a long-term (greater than 30 day) basis as Single Room Occupancies (SROs), which is contrary to the provisions of the Buellton Municipal Code; and WHEREAS, the Buellton General Plan Housing Element identifies the need for SROs as a type of housing which serves a segment of the population; and WHEREAS, the Buellton General Plan Housing Element has determined that the need for SROs can be met with the units available in Red Rose Court, located at 535 Avenue of Flags, and that other properties providing SROs within hotel or motels should be converted back to hotel uses; and
WHEREAS, the City of Buellton has partnered with the developer of the Polo Village project located at 560 McMurray Road to provide a sufficient number of affordable housing units, and to encourage and assist the residents of the SRO units within existing hotel or motel uses within the City to apply for units within Polo Village when it is occupied; and
WHEREAS, Buellton Municipal Code Section 19.10.110.A.5 requires a public hearing to be held before the Planning Commission, and for the Planning Commission to consider and provide a written recommendation concerning any proposed zoning ordinance amendments to the City Council; and
WHEREAS, all legal prerequisites have occurred prior to adoption of this Resolution;
NOW, THEREFORE, THE PLANNING COMMISSION DOES RESOLVE,
DECLARE, DETERMINE, AND REQUEST AS FOLLOWS:
PC Resolution No. 25-08 Page 2 July 17, 2025
SECTION 1: All proceedings having been duly taken as required by law, and upon review of the information provided in the staff report, consideration of the testimony given at the public hearing, as well as other pertinent information, the Planning Commission finds the following:
A. Record. Prior to rendering a decision on any aspect of the proposed zoning ordinance amendments, the Planning Commission considered the following:
1. All public testimony, both written and oral, received in conjunction with that certain public hearing conducted by the Planning Commission on July 17, 2025 (“Public Hearing”).
2. All oral, written and visual materials presented by City staff in conjunction with the Public Hearing.
3. The following informational documents which, by this reference, are incorporated herein.
a. That staff report submitted by the City Manager dated July 17, 2025 (the “Staff Report”).
B. Public Review. On the basis of evidence hereinafter listed, all administrative procedures and public participation requirements prescribed in the Buellton Zoning Ordinance have been lawfully satisfied:
1. A notice was published in a newspaper on June 26, 2025 (the “Public Notice”), a minimum of twenty (20) days in advance of the July 17, 2025, Public Hearing.
2. The Public Notice for the Public Hearing was posted in two conspicuous public places on June 26, 2025, a minimum of twenty (20) days before the July 17, 2025, Public Hearing.
C. Environmental Clearance. Adoption of the zoning ordinance amendment is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061 (b) (3), because the proposed Ordinance is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. The Ordinance re-establishes and requires compliance with City Municipal Code requirements and project approvals which have been violated over many years and therefore would have no significant effect on the environment.
D. Consistency Declarations. Based on (i) the evidence presented in the Staff Report (incorporated herein by reference), (ii) consultations with affected
PC Resolution No. 25-08 Page 3 July 17, 2025
City Departments, and (iii) testimony and comments received in connection with the public hearing, the Planning Commission does hereby declare as follows:
1. Zoning Ordinance Amendments.
a. Findings:
i. The Amendments are in the interests of the general
community welfare as they promote adequate and
decent housing opportunities for the varying needs
of all socio-economic groups, including the elderly
and low-income households at below market prices
within existing neighborhoods.
ii. The Amendments are in the interest of the general
community welfare as they promote the
revitalization of the City commercial core by aiding
property owners to re-invest in their properties by
removing the burden of the construction of
replacement housing for those motel guest rooms
that are currently used as long-term rental housing.
iii. The Amendments are consistent with the General
Plan, the Avenue of Flags Specific Plan, the
requirements of state planning and zoning laws, and
Title 19 of the Zoning Ordinance.
iv. The Amendments are consistent with good zoning
and planning practices.
SECTION 2. The Planning Commission hereby recommends that the City Council adopt an ordinance to amend Title 3 (Revenue and Finance) and Title 19 (Zoning) of the Buellton Municipal Code in accordance with the changes set forth in Exhibit A to this Resolution.
SECTION 3. The Planning Commission Secretary shall certify as to the adoption of this Resolution and shall cause the same to be transmitted to the City Clerk for consideration by the City Council.
PASSED, APPROVED, AND ADOPTED this 17th day of July, 2025.
_________________________________
Shannon Reese, Chair
PC Resolution No. 25-08 Page 4 July 17, 2025
ATTEST:
________________________________________
Devon DeFazio, Planning Commission Secretary
Exhibit A – Draft Ordinance with Amendments to Title 3 (Revenue and Finance) and Title 19 (Zoning)
STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA ) SS
CITY OF BUELLTON )
I, Devon DeFazio, Planning Commission Secretary of the City of Buellton, do hereby certify that the above and foregoing Resolution No. 25-08 was duly passed and adopted by the Planning Commission of said City at a regular meeting thereof, held on the 17th day of July 2025, by the following vote, to wit:
AYES: (3 ) Campbell, Sarquilla, Reese
NOES: ( )
ABSENT: (1 ) Kump
IN WITNESS WHEREOF, I have hereunto set my hand this 17th day of July, 2025.
___________________________________
Devon DeFazio
Planning Commission Secretary
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 9
To: The Honorable Mayor and City Council
From: Allison Firey, Recreation Coordinator
Meeting date: October 23, 2025
Subject: Consideration of Arts and Culture Project Applications:
A. Buellton Strings Project
B. Buellton Mosaics Project
______________________________________________________________________________
BACKGROUND
A. Buellton Strings Project
Founded in 2009 by Artistic Director Mary Beth Woodruff, Santa Barbara Strings is a music education program focused on the string instruments that make up the core of the symphony orchestra. Santa Barbara Strings is a non-profit organization providing comprehensive training for musicians ages 4-19 in three progressive levels of string orchestras, traditional music, and chamber ensembles. Open to all students, Santa Barbara Strings aims to inspire a life-long understanding and appreciation of classical music of all eras. There is no other program in Santa Barbara County devoted to training the string instruments both in large ensembles and in the form of chamber music. Additionally, there are no longer string programs in the public elementary schools, so early exposure to these instruments is crucial for qualitative learning (even more so than with woodwind and brass instruments). While some larger organizations like the San Luis Obispo Symphony offer youth music programs, their unique structure and sole focus on youth strings education allows Santa Barbara Strings to offer a high quality, meaningful, and long-lasting experience that students will carry with them for the rest of their lives.
The Buellton Strings Project builds upon the successful pilot program from the past year and adds a new one-on-one lesson component for students who completed the beginning course. The first part of the project is a 16-week comprehensive introduction to the elements and logistics of playing a string instrument for Buellton kids ages 5 to 14 and their families. The intention is to awaken students’ passion for string music and get them ready to participate in orchestral groups in the future. Students will choose their string instrument (choice of violin or cello) and receive hour-long weekly group lessons after school at the Buellton Rec Center. The second part of the project is providing subsidized one-on-one lessons in Buellton for kids who have completed the beginning strings course and who are serious about continuing their training. At the end of the program, the students
Arts & Culture Projects Page 2 October 23, 2025
will perform a free community recital at the Buellton Library. The organizers will coordinate with the Buellton Senior Center, Zaca Preschool, and other local entities to encourage people of all ages to experience the performance in addition to advertising via print, e-mail, and online.
The requested funds will pay for instructors to provide weekly group lessons and rehearsals; instrument rental, maintenance, and insurance; staff time for organization, preparation of repertoire, and communication with families; music licensing, copies, recital programs, and advertising; room rental for Buellton Rec Center.
In addition, the applicant has had a preliminary meeting with the Jonata/Oak Valley Music Teacher, Heather Roell, and plans to coordinate with her to complement her teaching during the school day. As they grow and develop in their training, these beginning students will be able to join and play in a group setting, and with funding from other foundations and local partners, this organization hopes to expand the opportunity for strings education to kids in the other Valley towns.
B. Buellton Mosaics Project
The mission of Community Clay Works is to foster a love of ceramic arts and support a clay community in the Santa Ynez Valley. Owners Veronica Medina and Staci Curry proposed the creation of two new large-scale public mosaics celebrating native California wildflowers, continuing their mission to enhance the visual landscape of Buellton with vibrant and meaningful public art. Their previous mosaic installation at the post office has brought color and community pride to the area, and they seek to expand this theme with new works. The Arts and Culture Committee was eager to continue their partnership with them but asked the applicants to focus on expanding the Post Office project before starting projects in different areas. Ms. Medina and Ms. Curry supplied an updated proposed rendering as a response to that request that is included in Attachment 2.
FISCAL IMPACT
The remaining budget for FY 2025/2026 is $125,383. If funding is approved for both projects at the amounts recommended by the Arts and Culture Committee ($15,000 for the Buellton Strings Project and $30,940 for the Buellton Mosaics Project), the remaining budget will be $79,443.
RECOMMENDATION
The Buellton Strings Project received $18,000 in funding for their 2024-2025 project. For their 2025-2026 project, they are requesting $20,000 in funding. That $20,000 would allow for 15 students to take part in the 16-week intro course and five students from last year in continuing one-on-one lessons. The Arts and Culture Committee is recommending that the City Council approve a grant in the amount of $15,000 which would allow 10 students to take part in the 16-week intro course, and for three students from last year to continue in
Arts & Culture Projects Page 3 October 23, 2025
one-on-one lessons. The Committee also requested that the organizer require an essay from each applicant stating why they want to participate in the program and for each family to sign a “Participation Pledge” ensuring that the family is committed to daily practice and attending rehearsals.
The Buellton Mosaics Project received funding in the amount of $22,060 in 2024 for their Poppy Mosaic Project. They are requesting $30,940 for this 2025-2026 project. The Arts and Culture Committee is in favor of fully funding the expansion of the Post Office Poppy Project.
ATTACHMENTS
Attachment 1 - Buellton Strings Project Proposal
Attachment 2 - Buellton Mosaics Project Proposal
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 10
To: The Honorable Mayor and City Council
From: Scott Wolfe, City Manager
Meeting Date: October 23, 2025
Subject: Consideration of a Pledge of Financial Support for the Santa Ynez Valley Aquatics Complex
______________________________________________________________________________
BACKGROUND
The Santa Ynez Valley Aquatics Foundation, a local non-profit organization, has been working jointly with the Santa Ynez Union High School District (SYVUHSD), the Santa Ynez Band of Chumash Indians (Tribe), the City of Solvang, and the City of Buellton to provide a community aquatics facility within the Santa Ynez Valley. The primary location being pursued is the Santa Ynez Valley High School campus, which currently has a pool that is inadequate for competition use for various sports.
Several years ago, a Myrtha stainless steel pool structure was purchased by the Aquatics Foundation and is currently in storage awaiting a location to be constructed. Fundraising efforts are underway to raise in excess of $12 million needed to make the necessary improvements to the SYV High School campus to install the Myrtha pool and renovate the existing pool. These improvements would result in the Santa Ynez Valley Aquatics Complex that would meet both the High School needs as well as community access needs.
As a part of the fund-raising effort, the Aquatics Foundation has requested that both the City of Solvang and the City of Buellton publicly state their support and also pledge funds in the amount of $450,000.00 to demonstrate community support. These pledges are expected to encourage local residents and businesses, as well as granting organizations, to support the fund-raising efforts and enable the construction of the project.
Both cities have publicly expressed support for the project, with the Buellton City Council adopting Resolution No. 25-02 on January 23rd of this year. The City of Solvang has made the requested funding pledge, with a series of conditions:
• That funds are to be released for the project only upon groundbreaking to ensure that the project is viable.
• That the pool serve seniors, adults, and youth on a permanent basis • That the pledge will expire on June 30, 2028, if it is unutilized • That the pledge will be withdrawn if the project becomes unviable
Pledge of Funds for Aquatics Facility Page 2 October 23, 2025 Staff finds that these conditions are appropriate to support the project while protecting City funds until sufficient non-City funds are raised. However, the City Council may wish to consider additional conditions to address any specific concerns that Council members may have.
FISCAL IMPACT
Should sufficient non-City funds be raised to complete the funding required to build the aquatics complex prior to June 30, 2028, this action would result in a General Plan expenditure of four hundred fifty thousand dollars ($450,000).
RECOMMENDATION
Staff recommends that the City Council consider making such a pledge of $450,000.00 with similar conditions to include further conditions that the City Council may find appropriate.
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 11
To: The Honorable Mayor and City Council
From: Gregory M. Murphy, City Attorney
Meeting Date: October 23, 2025
Subject: Resolution No. 25-29 – “A Resolution of the City Council of the City of Buellton, California, Approving the Fifth Amendment to the City manager Employment Agreement and Updating the Salary Schedule”
______________________________________________________________________________
BACKGROUND
On June 12, 2025, the City Council met in closed session and completed its annual review of Mr. Wolfe’s performance. Mr. Wolfe has presented requested amendments to his agreement to the City Council following this performance review. However, the City Council is required to meet in open session if any changes to Mr. Wolfe’s Agreement are to be considered.
The draft Amendment (Exhibit A) provides Mr. Wolfe with a COLA commensurate to the 5% COLA provided to other City employees on July 1, 2025, as provided in his current agreement, with City Council concurrence. Further, based on a satisfactory performance evaluation, the Draft Agreement provides Mr. Wolfe with a 3% merit-based increase.
Mr. Wolfe also requested increases to his automobile allowance (additional $200/month) as well as to his Medical Expense Reimbursement Program (MERP) agreement (additional $400/month). This represents the first increase to the automobile allowance since the City entered into his initial Agreement on July 1, 2019, and the second increase to the MERP allowance since his initial Agreement, with the first increase occurring in July of 2021.
If the attached resolution is adopted, the City will also amend its published salary schedule (Exhibit B) to reflect the City Manager’s new salary to ensure compliance with California Public Employees Retirement System regulations.
Resolution No. 25-29 Page 2 October 23, 2025
FISCAL IMPACT
The fiscal impact totals $25,016.38, which includes $18,616.38 for the COLA ($11,423.04) and 3% merit increase ($7,193.34), $4,800 for the increase to the MERP allowance, and $1,600 for the automobile allowance increase which represents a $200 per month increase for the remainder of the fiscal year (beginning November 2025).
RECOMMENDATION
That the City Council consider adoption of Resolution No. 25-29 – “A Resolution of the City Council of the City of Buellton, California, Approving the Fifth Amendment to the City Manager Employment Agreement and Updating the Salary Schedule”
ATTACHMENTS
Resolution No. 25-29 (Exhibits A&B)
RESOLUTION NO. 25-29
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF BUELLTON, CALIFORNIA, APPROVING THE FIFTH
AMENDMENT TO THE CITY MANAGER EMPLOYMENT
AGREEMENT AND UPDATING THE SALARY SCHEDULE
WHEREAS, the City Council of the City of Buellton (“City”) proposes to, and hereby does by this resolution, approves the Fifth Amendment (“Amendment”) to the City Manager Employment Agreement (“Agreement”) with Gilbert Scott Wolfe. The Amendment is attached hereto as Exhibit “A”; and
WHEREAS, title 2 of the California Code of Regulations, section 570.5, requires that the City publishes an accurate salary schedule that provides salary ranges for each authorized classification; and
WHEREAS, by adoption of this resolution, the City intends to enter into the Amendment with Mr. Wolfe and comply with the necessary regulations of the Public Employees’ Retirement Law by providing an accurate salary schedule.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BUELLTON DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:
SECTION 1. The City Council hereby incorporates the above recitals herein by reference.
SECTION 2. The City Council hereby approves the Amendment and authorizes the Mayor to execute the Amendment on the City’s behalf.
SECTION 3. The City Council hereby approves and adopts the revised salary schedule attached hereto as Exhibit “B.”
PASSED, APPROVED and ADOPTED this 23rd day of October 2025. ______________________________
David Silva
Mayor
ATTEST:
______________________________
Linda Reid
City Clerk
FIFTH AMENDMENT TO THE CITY MANAGER EMPLOYMENT AGREEMENT This Fifth Amendment to the City Manager Employment Agreement (“Fifth Amendment”) is entered into as of October 23, 2025, between the City of Buellton (“City”), and Gilbert Scott Wolfe (“Wolfe”). Wolfe and the City may be collectively referred to as the “Parties.” A. RECITALS.
WHEREAS, on July 1, 2019, the Parties entered into the City Manager Employment Agreement (“Agreement”), wherein the City employed Wolfe for the position of City Manager; and
WHEREAS, on August 12, 2021, the Parties entered into Amendment No. 1 to the Agreement (“Amendment No. 1”); and
WHEREAS, on July 14, 2022, the Parties entered into Amendment No. 2 to the Agreement (“Amendment No. 2”); and
WHEREAS, on July 27, 2023, the Parties entered into Amendment No. 3 to the Agreement (“Amendment No.3”); and
WHEREAS, on June 27, 2024, the Parties entered into Amendment No. 4 to the Agreement (“Amendment No.4”); and
WHEREAS, on June 12, 2025, the City Council met in closed session and completed its annual review of Wolfe’s performance. On October 23, 2025, the City Council met in open session to consider changes to Wolfe’s Agreement; and
WHEREAS, on October 23, 2025 meeting, the City Council confirmed its intent to provide Wolfe with a cost of living adjustment (“COLA”) commensurate with the COLA previously provided to other City employees (5% COLA), to provide Wolfe with a (3% merit) increase, increase his auto allowance, and increase his medical reimbursement amount; and WHEREAS, the Parties wish to enter into this Fifth Amendment to the Agreement to delineate the agreed upon modifications to the Agreement.
NOW, THEREFORE, in consideration of the promises herein, the Parties agree as follows:
B. AGREEMENT
1. Paragraph B.7.a (Salary) of the Agreement is amended as follows: “Effective July 1, 2025, Wolfe shall receive a 5.00% cost of living adjustment (“COLA”) and a merit increase of 3% based on Wolfe’s satisfactory performance as the City Manager, which shall result in an annual salary of two hundred forty seven thousand thirty seven dollars and 34/100 ($247,037.34 per annum), payable at the normal times as all employees of the City. Wolfe shall receive all future
Fifth Amended Employment Agreement - Page 2 October 23, 2025 City Manager
COLAs at the same time as other City employees receive such COLAs, provided that such COLAs do not exceed the California Consumer Price Index for Urban Wage Earners and Clerical Workers as calculated by the Department of Industrial Relations. If City Council approves a future COLA for all other City employees that exceeds the California Consumer Price Index for Urban Wage Earners and Clerical Workers as calculated by the Department of Industrial Relations, then such COLA is not automatic for Wolfe and City Council must separately approve such COLA for Wolfe.”
2. Paragraph B.7.b.i.B (Medical and Health Insurance) of the Agreement is amended as follows “Effective July 1, 2025, and subject to Wolfe's continued eligibility to participate, in the group health plan provided to the City's employees through the Public Employees' Medical and Hospital Care Act (PEMHCA), the City will reimburse Wolfe for eligible medical expenses in accordance with the City Of Buellton Medical Expense Reimbursement Plan (MERP) in an amount not to exceed one thousand two hundred dollars ($1200.00) per month. The terms will be set forth in a document separate from this Agreement.”
3. Paragraph B.11.a (Vehicle Allowance/Use of City of Vehicle) of the Agreement is amended as follows: “Wolfe shall be entitled to a monthly vehicle allowance in the amount of six hundred dollars ($600) to carry out his required duties and to be available to respond to the demands of City business at all times, including weekends. The allowance shall be used to purchase, lease, or continue to own, a vehicle, as well as to operate and maintain that vehicle.
However, Wolfe shall be responsible for paying for liability, property damage, and comprehensive insurance coverage 'upon such vehicle with liability limits not less than $100,000 per occurrence/ $300,000 aggregate, and shall further be responsible for all expenses attendant to the purchase, operation, maintenance, repair, depreciation, and replacement of said vehicle. The City shall not be liable for any damage to Wolfe's vehicle, unless caused by the City's negligence (Wolfe's negligence excepted). If Wolfe is responsible for an accident while, driving his personally owned vehicle while on City business, he is responsible for any increase in his automobile insurance premium.”
4. Except as specifically modified and amended in this Fifth Amendment, the Agreement, Amendment No. 1, Amendment No. 2, Amendment No. 3, and Amendment No. 4 remain in full force and effect and binding upon the Parties.
IN WITNESS WHEREOF, the Parties have executed this Fifth Amendment.
Wolfe
By:
Gilbert Scott Wolfe
City of Buellton
David Silva, Mayor
Effective July 1, 2025 New Classification/Position in 2025-26 Revised October 23, 2025 New Classification/Position in 2023-24 New Classification/Position in 2022-23
City of Buellton
Monthly Salary Ranges with 5.0% COLA and Reclassifications Position Step 1 Step 2 Step 3 Step 4 Step 5
Maintenance & Utility FieldWorker I 5,397 5,667 5,950 6,249 6,561 Facilities Foreman/Utility Fieldworker 5,397 5,667 5,950 6,249 6,561 Recreation Coordinator 5,397 5,667 5,950 6,249 6,561
Recreation Center Coordinator 5,538 5,815 6,105 6,411 6,732 Accounting Technician (Tier II) 5,552 5,830 6,122 6,427 6,748 Journeyman Maintenance & Utility FieldWorker 5,653 5,936 6,233 6,544 6,871 Administrative Assistant/Deputy City Clerk 5,937 6,234 6,545 6,873 7,217 Planning Staff/Code Enforcement 5,937 6,234 6,545 6,873 7,217 Assistant Planner 6,777 7,116 7,471 7,846 8,238
Revenue Specialist 6,947 7,294 7,659 8,042 8,444
Accounting Specialist 6,947 7,294 7,659 8,042 8,444
Facilities Supervisor/Utility Fieldworker 6,947 7,294 7,659 8,042 8,444 Administrative Analyst 7,308 7,673 8,057 8,460 8,883
Recreation Supervisor 7,308 7,673 8,057 8,460 8,883
Lead Maintenance & Utility FieldWorker 7,673 8,057 8,460 8,883 9,327 Associate Planner 7,991 8,390 8,810 9,250 9,713
Chief Plant Operator - WWTP 8,390 8,810 9,250 9,713 10,198 City Clerk/HR Director 12,378 12,997 13,647 14,330 15,046 Finance Director 12,378 12,997 13,647 14,330 15,046
Public Works Director 12,378 12,997 13,647 14,330 15,046 Planning Director 12,378 12,997 13,647 14,330 15,046
City Manager Contract: Monthly
City Manager (Scott Wolfe) 20,587
Part-Time Hourly Positions:
Part-Time Recreation Center Assistant $18.00-$20.00/Hour/DOE Summer Camp Counselor $18.00-$20.000/Hour/DOE
Part-Time Accounting Technician $32.03-$38.93/Hour/DOE
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