CITY OF BUELLTON
CITY COUNCIL AGENDA
Regular Meeting of November 13, 2025 at 6:00 p.m.
City Council Chambers, 140 West Highway 246
Buellton, California
Council meetings will be conducted in person and the public is welcome to attend.
Written comments will not be read aloud but can be sent to the City Council via email at [email protected] (please reference agenda item number/subject matter, and include your name and address). The public can observe Council meetings via City TV Live Stream at:
http://www.cityofbuellton.com/government/cityTV.php
CALL TO ORDER
Mayor David Silva
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Members Hudson Hornick, Carla Mead, and John Sanchez, Vice Mayor Elysia Lewis and Mayor David Silva
REORDERING OF AGENDA
PUBLIC COMMENTS Speaker Slip to be completed and turned in to the City Clerk prior to commencement of meeting. Any person may address the Council on any subject pertaining to City business, including all items on the agenda not listed as a Public Hearing, including the Consent Agenda and Closed Session. Limited to three (3) minutes per speaker. By law, no action may be taken at this meeting on matters raised during Public Comments not included on this agenda. Public Speakers using a translator are allotted a total of six (6) minutes to speak, unless simultaneous translation equipment is used.
CONSENT CALENDAR (ACTION)
The following items are considered routine and non-controversial and are scheduled for consideration as a group. Any Council Member, the City Attorney, or the City Manager may request that an item be withdrawn from the Consent Agenda to allow for full discussion. Members of the Public may speak on Consent Agenda items during the Public Comment period.
1. Minutes of October 23, 2025 Regular City Council Meeting
2. List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year 2025/2026
City Council Meeting Agenda Page 2 November 13, 2025
3. Financial Report for the Fourth Quarter Ending June 30, 2025 (Staff Contact: Finance Director Shannel Zamora)
PRESENTATIONS
4. Proclamation Recognizing National Native American Heritage Month
PUBLIC HEARINGS (POSSIBLE ACTION)
5. Continuance of Public Hearing for Ordinance No. 25-06 Ordinance No. 25-06 – “An Ordinance of the City Council of the City of Buellton, California, Amending Chapter 3.28.060 of the Buellton Municipal Code Pertaining to Registration Requirements of Hotel Operators Subject to Transient Occupancy Tax, and Adding Chapter 19.06.290 of the Buellton Municipal Code Pertaining to the Operation of Hotels for Short Term Rental Use Only (25-ZOA-01)” (Introduction and First Reading)
(Staff Contact: City Manager Scott Wolfe)
6. Ordinance No. 25-07 – “An Ordinance of the City Council of the City of Buellton, California, Setting Policies Governing the Planting and Care of Trees on Public Property and Making Provisions for the Emergency Removal of Trees on Private Property under Certain Conditions” (Introduction and First Reading) (Staff Contact: City Manager Scott Wolfe)
COUNCIL MEMBER COMMENTS/ITEMS
This Agenda listing allows Council Members to provide comments regarding recent events, contributions made or received, and future requests from City Council Members to staff.
WRITTEN COMMUNICATIONS
Written communications are included in the agenda packets. Any Council Member, the City Manager or City Attorney may request that a written communication be read into the record.
COMMITTEE REPORTS This Agenda listing is the opportunity for Council Members to give verbal Committee Reports on any meetings recently held for which the Council Members are the City representatives thereto.
BUSINESS ITEMS (POSSIBLE ACTION)
7. Consideration of Arts and Culture Project Application: Banner and Social Media Outreach - Buellton.Art
(Staff Contact: Recreation Coordinator Allison Firey)
8. Deep Dive: Tree Policies, Procedures, and City Ordinance Information (Staff Contact: Planning Director Andrea Keefer)
City Council Meeting Agenda Page 3 November 13, 2025
9. General Plan Update 2025-2050; Augmented Scope of Work; Approval of Consultant Contracts for: Sargent Town Planning, Atlas Planning Solutions, Circlepoint
(Staff Contact: Planning Director Andrea Keefer)
10. Informational Item: Cost Options for Extended Library Hours (Staff Contact: City Manager Scott Wolfe)
11. Resolution No. 25-30 – “A Resolution of the City Council of Buellton, California, Establishing a Policy for the Acceptance and Public Disclosure of Donations to the City”
(Staff Contact: Finance Director Shannel Zamora)
CITY MANAGER’S REPORT
CLOSED SESSION ITEMS (POSSIBLE ACTION)
12. Closed Session Pursuant to Government Code Section 54956.8 Conference with Real Property Negotiator
Property: 140 West Highway 246, Buellton, CA (APN: 099-261-027) Agency Negotiator: Scott Wolfe, City Manager
Negotiating Party: Katie Burns, Jones Lang LaSalle Americas, Inc.
Under Negotiation: Price and Terms of Payment
ADJOURNMENT
The next regular meeting of the City Council will be held on Thursday, December 11, 2025 at 6:00 p.m.
City Manager Review: SW
Council Agenda Item No.: 1
CITY OF BUELLTON
CITY COUNCIL MEETING MINUTES
Regular Meeting of October 23, 2025
City Council Chambers, 140 West Highway 246
Buellton, California
CALL TO ORDER
Mayor Silva called the meeting to order at 6:00 p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present: Council Member John Sanchez, Council Member Hudson Hornick, Council Member Carla Mead, Vice Mayor Elysia Lewis, and Mayor David Silva
Staff: City Manager Scott Wolfe, City Attorney Greg Murphy, Planning Director Andrea Keefer, Finance Director Shannel Zamora (Via Zoom), Public Works Director Rose Hess (Via Zoom), Deputy City Clerk Katherine Dary, and City Clerk Linda Reid
REORDERING OF AGENDA
City Manager Wolfe announced that Public Hearing Item No. 8 will be continued to the regular City Council meeting of November 13, 2025, at 6:00 p.m.
PUBLIC COMMENTS
Nancy Dorwin, Buellton, provided a handout for the record and announced that during the installation of fiber cables in Rancho de Maria, Frontier Communications removed the sidewalk markers, and requested they be replaced.
City Council Meeting Minutes Page 2 October 23, 2025
CONSENT CALENDAR
John Dorwin, Buellton, discussed the Stormwater Management Program and its relation to the flooding issue in Rancho de Maria. City Attorney Murphy stated the Stormwater Management report can be accepted and filed by the City Council.
1. Minutes of September 25, 2025, Regular City Council Meeting
2. List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year 2025/2026
3. Monthly Treasurer’s Report – September 30, 2025
4. Authorization of Expenditure of Funds for 1000 Tree Initiative Oak Valley Elementary School Project
5. Approval of Amended Contract with Solid Waste Solutions, Inc., for Solid Waste Compliance
6. Acceptance and Filing of Stormwater Management Program (SWMP) Annual Report FY 2024-2025
7. Resolution No. 25-28 – “A Resolution of the City Council of the City of Buellton, California, Regarding Parking Restrictions at the Driveway of PGE Service Station Located at 55 Easy Street”
MOTION:
Motion by Vice Mayor Lewis, seconded by Council Member Mead, approving Consent Calendar Items 1 through 7 as listed.
VOTE:
Motion passed by a roll call vote of 5-0.
Council Member Hornick – Yes
Council Member Mead – Yes
Council Member Sanchez – Yes
Vice Mayor Lewis – Yes
Mayor Silva – Yes
PRESENTATIONS
None
City Council Meeting Minutes Page 3 October 23, 2025
PUBLIC HEARINGS
8. Ordinance No. 25-06 – “An Ordinance of the City Council of the City of Buellton, California, Amending Chapter 3.28.060 of the Buellton Municipal Code Pertaining to Registration Requirements of Hotel Operators Subject to Transient Occupancy Tax, and Adding Chapter 19.06.290 of the Buellton Municipal Code Pertaining to the Operation of Hotels for Short Term Rental Use Only (25-ZOA-01)” (Introduction and First Reading)
Chris Guillen, Attorney with Brownstein, Hyatt, Farber, and Schreck, submitted a letter for the record regarding this item, dated October 22, 2025, which was provided to the City Council and made part of the record.
Council Member Hornick explained his recusal from Item No. 8.
City Attorney Murphy explained that continuing the Public Hearing of Ordinance No. 25- 06, which will be continued to the regular City Council meeting of November 13, 2025, at 6:00 p.m., will allow the California Department of Housing and Community Development to weigh in on the terms of the proposed ordinance.
MOTION:
Motion by Vice Mayor Lewis, seconded by Mayor Silva, continuing the Public Hearing of Ordinance No. 25-06 to the regular City Council meeting of November 13, 2025.
VOTE:
Motion passed by a roll call vote of 4-0-1.
Council Member Hornick – Abstain
Council Member Mead – Yes
Council Member Sanchez – Yes
Vice Mayor Lewis – Yes
Mayor Silva – Yes
COUNCIL MEMBER COMMENTS/ITEMS
Council Member Hornick thanked those involved with the 1000 Trees Initiative and the planting of new trees at Oak Valley Elementary School.
Council Member Hornick thanked staff for performing the City’s annual road maintenance and striping project.
Vice Mayor Lewis thanked local law enforcement officers for patrolling Highway 246 through Buellton.
Mayor Silva announced he attended the Hundred Hills School Ad Hoc Committee meeting and discussed the school’s progress towards opening.
City Council Meeting Minutes Page 4 October 23, 2025
Mayor Silva announced that residents will begin moving into the Village Senior Housing Project on November 1, 2025.
WRITTEN COMMUNICATIONS
None
COMMITTEE REPORTS
Council Member Sanchez announced that he attended the Central Coast Water Authority (CCWA) Board meeting and provided an oral report for the record.
Council Member Sanchez announced that he attended the Buellton Chamber of Commerce and Visitors Bureaus Board meeting and provided an oral report for the record.
Council Member Hornick announced he attended the Elected Leaders Forum to Address Homelessness and provided an oral report for the record.
Vice Mayor Lewis announced that she and City Manager Wolfe attended the Joint Use Committee meeting and provided an oral report for the record.
Mayor Silva announced that he traveled to New Mexico to tour the SunZia Wind & Transmission project with members from Central Coast Community Energy (3CE).
Mayor Silva announced that he, Council Member Mead, Council Member Sanchez, and some City staff members attended the League of California Cities (LOCC) Annual Conference in Long Beach.
BUSINESS ITEMS
9. Consideration of Arts and Culture Project Applications:
• Buellton Strings Project -
• Buellton Mosaics Project
RECOMMENDATION:
That the City Council consider funding for the Arts & Culture projects listed above.
STAFF REPORT:
Recreation Coordinator Firey presented the staff report.
SPEAKERS/DISCUSSION:
A. Buellton Strings Project
Mary Beth Woodruff and Kyle Abello addressed the Council regarding their funding request for the Strings Project and provided a song performance featuring a student from the program.
City Council Meeting Minutes Page 5 October 23, 2025
The City Council discussed the project’s application process as to which children are chosen to participate in the Strings project and if additional children could participate in the project if more funding was provided.
DOCUMENTS:
Staff report with attachments as listed in the staff report.
MOTION:
Motion by Vice Mayor Lewis, seconded by Council Member Hornick approving funding for $20,000 for the Buellton Strings Project.
VOTE:
Motion passed by a roll call vote of 5-0.
Council Member Hornick – Yes
Council Member Mead – Yes
Council Member Sanchez – Yes
Vice Mayor Lewis – Yes
Mayor Silva – Yes
SPEAKERS/DISCUSSION:
B. Buellton Mosaics Project
Veronica Medina and Staci Curry addressed the Council regarding their funding request for the Mosaics Project.
The City Council discussed the mosaics project and its contribution to Buellton’s aesthetics and possibly raising the project funding amount via an additional agendized discussion at a future Council meeting.
DOCUMENTS:
Staff report with attachments as listed in the staff report.
MOTION:
Motion by Mayor Silva, seconded by Vice Mayor Lewis approving $30,940 for the Buellton Mosaics Project and requesting that staff agendize a future business item to discuss additional funding for the project.
VOTE:
Motion passed by a roll call vote of 5-0.
Council Member Hornick – Yes
Council Member Mead – Yes
Council Member Sanchez – Yes
Vice Mayor Lewis – Yes
Mayor Silva – Yes
City Council Meeting Minutes Page 6 October 23, 2025
10. Consideration of a Pledge of Financial Support for the Santa Ynez Valley Aquatics Complex
Vice Mayor Lewis recused herself regarding Item 10, due to her affiliation with the Santa Ynez Valley Aquatics Complex and her employment with Santa Ynez Valley Union High School District and left the dais.
RECOMMENDATION:
That the City Council consider making such a pledge of $450,000.00 for the Santa Ynez Valley Aquatics Complex, with conditions that the City Council may find appropriate.
STAFF REPORT:
City Manager Wolfe presented the staff report.
SPEAKERS/DISCUSSION:
The following individuals spoke in support of the City Council’s funding of the Aquatics Complex:
• Judith Dale, Buellton
• Lisa Pelner, Los Olivos
• Randy Murphy, Solvang
• Wendy Berry, Buellton
• Kyle Abello, Santa Ynez
The City Council discussed the following issues:
• The Aquatics Complex funding would be listed as a Capital Improvement Project line item in the City’s budget.
• Funding $450,000 for the Aquatics Complex and up to $500,000 if the City of Solvang provides matching funds.
MOTION:
Motion by Mayor Silva, seconded by Council Member Hornick, approving a pledge of $450,000 for the Santa Ynez Valley Aquatics Complex, once ground is broken on the project, with an increased pledge of $50,000, if the City of Solvang agrees to pledge the same amount. Additional conditions include Buellton Parks and Recreation Department being involved with programming at the Aquatics Complex, ensuring City of Solvang’s conditions are met, and exploring additional funding opportunities.
VOTE:
Motion passed by a roll call vote of 4-0.
Council Member Hornick – Yes
Council Member Mead – Yes
Council Member Sanchez – Yes
Mayor Silva – Yes
Vice Mayor Lewis returned to the dais following the conclusion of Item 10.
City Council Meeting Minutes Page 7 October 23, 2025
11. Resolution No. 25-29 – “A Resolution of the City Council of the City of Buellton, California, Approving the Fifth Amendment to the City Manager Employment Agreement and Updating the Salary Schedule”
RECOMMENDATION:
That the City Council consider adoption of Resolution No. 25-29.
STAFF REPORT:
City Attorney Murphy presented the staff report.
DOCUMENTS:
Staff report with attachments as listed in the staff report.
SPEAKERS/DISCUSSION:
The City Council thanked City Manager Wolfe for his continued leadership of the City.
MOTION:
Motion by Vice Mayor Lewis, seconded by Mayor Silva, adopting Resolution No. 25-29 - “A Resolution of the City Council of the City of Buellton, California, Approving the Fifth Amendment to the City Manager Employment Agreement and Updating the Salary Schedule”
VOTE:
Motion passed by a roll call vote of 5-0.
Council Member Hornick – Yes
Council Member Mead – Yes
Council Member Sanchez – Yes
Vice Mayor Lewis – Yes
Mayor Silva – Yes
CITY MANAGER’S REPORT
City Manager Wolfe provided an informational report for the record.
CLOSED SESSION ITEMS
12. Closed Session Pursuant to California Government Code Section 54956.9(d)(4) Potential Initiation of Litigation
The City Council met in closed session to discuss Item 12. No reportable action was taken.
City Council Meeting Minutes Page 8 October 23, 2025
ADJOURNMENT
Mayor Silva adjourned the regular meeting at 8:28 p.m. The next regular meeting of the City Council will be held on Thursday, November 13, 2025, at 6:00 p.m. ____________________________
David Silva
Mayor
ATTEST:
_____________________________
Linda Reid
City Clerk
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 2
To: The Honorable Mayor and City Council
From: Shannel Zamora, Finance Director
Meeting Date: November 13, 2025
Subject: List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year 2025/2026
______________________________________________________________________________
BACKGROUND
Staff is required to submit a check register to the City Council for approval every Council meeting for the most recently completed check register (Attachment 1).
The check register for the period 10/11/2025 through 10/31/2025 has been prepared in accordance with Government Code section 37202 and Buellton Municipal Code section
3.08.070. The check register lists all vendor payments for the specified period above, along with claimant’s name, a brief description of the goods or service purchased, amount of demand, check number, check date and the account number(s) associated with each payment.
The total amount of checks and electronic fund transfers issued for the period of 10/11/2025 through 10/31/2025 was $1,440,644.15.
FISCAL IMPACT
Payments made to the various vendors were consistent with the approved City’s Budget for 10/11/2025 through 10/31/2025. Cash is available for the payment disbursements of the above liabilities.
RECOMMENDATION
That the City Council review and accept the check register for the period 10/11/2025 through 10/31/2025.
ATTACHMENTS
Attachment 1 – Claims
EXHIBIT A - A/P Packets processed
A/P Packet# APPKT03424 167,239.92
A/P Packet# APPKT03425 2,176.70
A/P Packet# APPKT03470 3,022.90
A/P Packet# APPKT03472 265,519.00
A/P Packet# APPKT03474 417.44
A/P Packet# APPKT03476 100.00
A/P Packet# APPKT03477 2,492.50
A/P Packet# APPKT03487 16,941.83
A/P Packet# APPKT03489 20,234.52
A/P Packet# APPKT03490 163,382.33
A/P Packet# APPKT03491 646,042.10
A/P Packet# APPKT03574 791.75
Total A/P Packets: $1,288,360.99 (15 pages)
Total Disbursement: $1,288,360.99
Payroll processed
Staff Payroll 10/17/2025 75,914.34
City Council Payroll 10/23/2025 2,304.24
Staff Payroll 10/31/2025 74,064.58
Total Payroll: $152,283.16
TOTAL AMOUNT OF CLAIMS: $1,440,644.15
CONSOLIDATED CLAIMS DISBURSEMENT
BACK-UP/SUPPORT DATA IS AVAILABLE FOR COUNCIL REVIEW IN CITY HALL The following is a list of claims for the period of October 11, 2025 through October 31, 2025 for ratification by the City Council at the November 13, 2025 City Council Meeting.
\\fileserver\Users\Finance_Shared\CLAIMS APPROVALS\Claims Approval FY2025-2026.xlsx SZ 11/4/2025
Payment
Number
15 47886
47887
47888
47889
47890
47891
47892
47893
47894
47895
47896
47897
47898
Check Disbursements - City Council - November 13, 2025
City of Buellton, CA By Payment Number
Payment Dates 10/11/2025 - 10/31/2025
Payment Date Vendor # Payment Amount
Payable Number Description Vendor Name Account Number Project Acct Key Item Amount 10/17/2025 000450 SB CO SHERIFF'S DEPARTMENT 265,519.00 2692 SEP 2025 - LAW ENFORCEMENT MOTOR COSTS 001-501-60800 109.00 2692 SEP 2025 - LAW ENFORCEMENT CONTRACT SERVICES 001-501-60800 256,701.00 2692 SEP 2025 - LAW ENFORCEMENT DISPATCH COSTS 001-501-60800 8,709.00 10/15/2025 000122 COMCAST CABLE 301.40
0209119-09242025 09/29/25 - 10/28/25 - WWTP - INTERNET SERVICES 005-701-60210 301.40 10/15/2025 001582 ELYSIA LEWIS 325.30
001582-10072025-1 REIMB TRAVEL EXPENSES - CA JPIA BOD MEETING 001-401-60710 265.27 001582-10072025-2 REIMB TRAVEL EXPENSES - SB CO ASSOC OF GOVERNMENTS001-401-60710 60.03 10/15/2025 000379 U.S. POSTAL SERVICE 650.00
000379-102025 OCT 2025 - POSTAGE FOR WATER/SEWER 005-701-61131 325.00 000379-102025 OCT 2025 - POSTAGE FOR WATER/SEWER 020-601-61131 325.00 10/15/2025 000379 U.S. POSTAL SERVICE 900.00
000379-102025SPEC POSTAGE - SPECIAL WATER/SEWER NOTIFICATION 005-701-61131 450.00 000379-102025SPEC POSTAGE - SPECIAL WATER/SEWER NOTIFICATION 020-601-61131 450.00 10/21/2025 001778 LYNNETTE KUFELDT 100.00
001778-10012025 SEP 2025 - REC - YOGA INSTRUCTOR 001-511-67140 100.00 10/24/2025 000122 COMCAST CABLE 331.45
0207915-10132025 10/18/25 - 11/17/25 - CCC - INTERNET SERVICE 001-410-61292 331.45 10/24/2025 000352 P G & E 24,093.47
5220532306-7-10102025 09/03/25 - 10/01/25 - UTILITIES - ELECTRIC 001-410-61241 1,291.93 5220532306-7-10102025 09/03/25 - 10/01/25 - UTILITIES - ELECTRIC 001-501-61241 455.92 5220532306-7-10102025 09/03/25 - 10/01/25 - UTILITIES - ELECTRIC 001-550-61241 6,196.71 5220532306-7-10102025 09/03/25 - 10/01/25 - UTILITIES - ELECTRIC 001-552-61241 206.96 5220532306-7-10102025 09/03/25 - 10/01/25 - UTILITIES - ELECTRIC 001-556-61241 10.39 5220532306-7-10102025 09/03/25 - 10/01/25 - UTILITIES - ELECTRIC 001-565-61241 993.71 5220532306-7-10102025 09/03/25 - 10/01/25 - UTILITIES - ELECTRIC 005-701-61241 8,575.24 5220532306-7-10102025 09/03/25 - 10/01/25 - UTILITIES - ELECTRIC 020-601-61241 6,362.61 10/24/2025 000352 P G & E 1,080.59
80625-7-10062025 09/05/25 - 10/05/25 - LIBRARY - UTILITIES ELECTRIC 001-510-61241 1,080.59 10/24/2025 000796 ROSE HESS 184.32
000796-10092025 10/09/25 - REIMBURSEMENT - MISC SUPPLIES 001-401-60900 49.56 000796-10092025 10/09/25 - REIMBURSEMENT - MISC SUPPLIES 001-558-60900 54.34 000796-10092025 10/09/25 - REIMBURSEMENT - MISC SUPPLIES 001-558-61140 67.38 000796-10092025 10/09/25 - REIMBURSEMENT - MISC SUPPLIES 005-701-61140 13.04 10/24/2025 000131 SB CO. TREASURER-TAX COLLECTOR 15.22
20251071597 FY 2025-2026 - WTP - BASIC PROPERTY TAXES 020-601-60900 15.22 10/24/2025 001066 The JF Will Company, Inc. 619,274.56
191368 SEP 2025 - ROAD MAINTENANCE PROJECT 092-322-74100 09232274100 619,274.56 10/24/2025 000904 US BANK EQUIPMENT FINANCE 545.11
565270659 09/20/25 - 10/20/25 - PLNG - COPIER LEASE 001-565-60310 545.11 10/24/2025 000556 VERIZON WIRELESS 517.38
6125475543 10/09/25 - 11/08/25 - WIRELESS TELEPHONE SERVICE 001-410-60014 6.78 6125475543 10/09/25 - 11/08/25 - WIRELESS TELEPHONE SERVICE 001-410-67705 38.37 6125475543 10/09/25 - 11/08/25 - WIRELESS TELEPHONE SERVICE 001-511-61290 38.37 11/4/2025 10:28:48 AM Page 1 of 15
Payment
Number
APA000118
APA000119
APA000120
APA000121
APA000122
APA000123
APA000124
APA000125
APA000126
APA000127
APA000128
APA000129
APA000130
APA000131
APA000132
Check Disbursements - City Council - November 13, 2025 Payment Dates: 10/11/2025 - 10/31/2025 Payment Date Vendor # Payment Amount
Payable Number Description Vendor Name Account Number Project Acct Key Item Amount 6125475543 10/09/25 - 11/08/25 - WIRELESS TELEPHONE SERVICE 001-558-60210 40.01 6125475543 10/09/25 - 11/08/25 - WIRELESS TELEPHONE SERVICE 001-558-67705 116.66 6125475543 10/09/25 - 11/08/25 - WIRELESS TELEPHONE SERVICE 001-565-67705 38.37 6125475543 10/09/25 - 11/08/25 - WIRELESS TELEPHONE SERVICE 005-701-67705 109.41 6125475543 10/09/25 - 11/08/25 - WIRELESS TELEPHONE SERVICE 020-601-60210 40.01 6125475543 10/09/25 - 11/08/25 - WIRELESS TELEPHONE SERVICE 020-601-67705 89.40 10/16/2025 000005 ABALONE COAST ANALYTICAL, INC. 4,028.00 6818 SEP 2025 - WTP - CHEMICALS/ANALYSIS 020-601-61111 4,028.00 10/16/2025 001851 AWP SAFETY 108.04
03025879 09/19/25 - PW - SIGNS 001-558-60560 108.04
10/16/2025 000655 COAST NETWORX, INC. 2,061.75
30200 09/05/25 - FIN/CH - SET UP LAPTOP & DESKTOP 001-410-60210 468.75 30207 09/17/25 - CH - SET UP NEW DESKTOP 001-410-60210 375.00 4010699 OCT 2025 - SENTINELONE-ENDPOINT SECURITY 001-410-60210 423.00 MSP-4010683 OCT 2025 - MONTHLY - GUARDIAN MSP SERVICES 001-410-60210 795.00 10/16/2025 001393 County of Santa Barbara - Dept of Public Works 2,470.16 1020 FY 2025-2026 RWEP PROGRAMS & PROJECTS 020-601-67575 2,470.16 10/16/2025 001393 County of Santa Barbara - Dept of Public Works 69.27 995 01/01/25 - 06/30/25 - IRWM PROGRAM MOU SERVICES 001-551-67575 69.27 10/16/2025 000172 ECHO COMMUNICATIONS 216.60
251000247 OCT 2025 - ANS/MSG SERVICE 001-558-60800 72.20 251000247 OCT 2025 - ANS/MSG SERVICE 005-701-60800 72.20 251000247 OCT 2025 - ANS/MSG SERVICE 020-601-60800 72.20 10/16/2025 001458 EMERGENCY REPAIR DOOR SERVICE 1,259.70 25615 09/22/25 - WWTP - DOOR MAINTENANCE/REPAIRS 005-701-60250 1,259.70 10/16/2025 000649 FLUID RESOURCE MANAGEMENT, INC. 12,507.81 T250839 08/31/25 - WWTP - MONTHLY O&M 005-701-60800 4,557.85 W24838 07/15/25 - WWTP - SRVC CALL CLARIFIER INSPECTION 005-701-60250 1,025.00 W24893 07/18/25 - WWTP - SRVC CALL FAILING AUGER PROBE 005-701-60250 752.50 W24989 08/19/25-09/08/25 - WWTP - REPLACE TIMER #3 MIXER 005-701-60250 6,172.46 10/16/2025 001430 GSOLUTIONZ, INC. 183.11
5001 NOV 2025 - MONTHLY GPS INTERMEDIA/ADMIN FEE 001-410-67705 183.11 10/16/2025 001028 Hinderliter de Llamas and Associates (hdl) 1,407.30 SIN054776 JUL - SEP 2025 - CONTRACT SERVICES - SALES TAX 001-420-60800 1,407.30 10/16/2025 000395 JOSE RAFAEL RUIZ dba 2,460.00
2472 OCT 2025 - RVP/OVP - JANITORIAL SERVICES 001-552-60800 2,460.00 10/16/2025 000142 LOGAN R. FITZGERALD dba 3,045.00
000142-10012025 SEP 2025 - CH/LIB/PKS - JANITORIAL SERVICES 001-552-60800 945.00 000142-10012025 SEP 2025 - CH/LIB/PKS - JANITORIAL SERVICES 001-558-60800 2,100.00 10/16/2025 002016 Lompoc Rotary Club 400.00
002016-10012025 10/01/25 - REFUND SECURITY/DAMAGE DEPOSIT 001-22510 400.00 10/16/2025 000353 MICHAEL J. BOGGESS 325.00
INV-5350 SEP 2025 - WEBSITE MAINTENANCE & DEVELOPMENT 001-410-60210 325.00 10/16/2025 000870 ROBERT HALF 5,675.25
65423698 WEEK ENDING 09/19/25 - FIN - TEMP ACCT TECH 001-420-60800 1,050.00 65435112 WEEK ENDING 09/19/25 - TEMP ADMIN ANALYST 001-402-50000 798.00 65435112 WEEK ENDING 09/19/25 - TEMP ADMIN ANALYST 001-403-50000 159.60 65435112 WEEK ENDING 09/19/25 - TEMP ADMIN ANALYST 001-420-50000 239.40 65435112 WEEK ENDING 09/19/25 - TEMP ADMIN ANALYST 001-558-50000 239.40 11/4/2025 10:28:48 AM Page 2 of 15
Payment
Number
APA000133
APA000134
APA000135
APA000136
APA000137
APA000138
APA000139
APA000140
APA000141
APA000142
APA000143
Check Disbursements - City Council - November 13, 2025 Payment Dates: 10/11/2025 - 10/31/2025 Payment Date Vendor # Payment Amount
Payable Number Description Vendor Name Account Number Project Acct Key Item Amount 65435112 WEEK ENDING 09/19/25 - TEMP ADMIN ANALYST 005-701-50000 79.80 65435112 WEEK ENDING 09/19/25 - TEMP ADMIN ANALYST 020-601-50000 79.80 65448281 WEEK ENDING 09/26/25 - FIN - TEMP ACCT TECH 001-420-60800 1,400.00 65458688 WEEK ENDING 09/26/25 - TEMP ADMIN ANALYST 001-402-50000 814.63 65458688 WEEK ENDING 09/26/25 - TEMP ADMIN ANALYST 001-403-50000 162.92 65458688 WEEK ENDING 09/26/25 - TEMP ADMIN ANALYST 001-420-50000 244.39 65458688 WEEK ENDING 09/26/25 - TEMP ADMIN ANALYST 001-558-50000 244.39 65458688 WEEK ENDING 09/26/25 - TEMP ADMIN ANALYST 005-701-50000 81.46 65458688 WEEK ENDING 09/26/25 - TEMP ADMIN ANALYST 020-601-50000 81.46 10/16/2025 001956 SOLID WASTE SOLUTIONS, INC. 2,126.75
1009 SEP 2025 - SB1383/AB939 - ANNUAL REPORT PREP 001-558-60800 GM008-070 2,126.75 10/16/2025 001111 TETRA TECH, INC. 85,354.27
52481663 AUG 2025 - ENG SRVCS - ENCROACHMENT PERMIT 025-557-60800 5,278.75 52481664 AUG 2025 - COB - ENGINEERING SERVICES 001-551-60800 9,116.77 52481664 AUG 2025 - COB - ENGINEERING SERVICES 001-565-60830 1,020.00 52481664 AUG 2025 - COB - ENGINEERING SERVICES 005-701-60830 720.00 52481664 AUG 2025 - COB - ENGINEERING SERVICES 020-601-60800 2,480.00 52481664 AUG 2025 - COB - ENGINEERING SERVICES 020-601-60830 690.00 52481664 AUG 2025 - COB - ENGINEERING SERVICES 025-554-60800 3,370.00 52481664 AUG 2025 - COB - ENGINEERING SERVICES 025-554-60830 1,980.00 52481664 AUG 2025 - COB - ENGINEERING SERVICES 029-557-60800 30.00 52481664 AUG 2025 - COB - ENGINEERING SERVICES 092-220-71500 09222071500 11,233.75 52481664 AUG 2025 - COB - ENGINEERING SERVICES 092-322-71500 09232271500 22,326.25 52481665 AUG 2025 - ENG SRVCS - BUE-17 IND WAY ACCESS 001-22416 90043075 1,020.00 52481666 AUG 2025 - ENG SRVCS - POLO VILLAGE 001-22416 90077070 80.00 52481667 AUG 2025 - ENG SRVCS - 430/440 CENTRAL AVE 001-22416 90091070 1,045.00 52481668 AUG 2025 - ENG SRVCS - GARDEN APTS PSHH 001-22416 90066-070 330.00 52481669 AUG 2025 - ENG SRVCS - VILLAGE SENIOR APTS 001-22416 90080070 1,678.75 52481670 AUG 2025 - ENG SRVCS - HWY 246& MCMURRAY RD IMPR 092-307-71500 09230771500 17,385.00 52481671 AUG 2025 - ENG SRVCS - HUNDRED HILLS SCHOOL 001-22416 90100070 1,830.00 52481672 AUG 2025 - ENG SRVCS - WATER STORAGE ASSESSMENT 020-601-60830 3,740.00 10/16/2025 001849 THE VALLEY GARDENER OPERATING INC 24,510.00 37336 SEP 2025 - COB - LANDSCAPE MAINTENANCE 001-552-60800 19,870.00 37336 SEP 2025 - COB - LANDSCAPE MAINTENANCE 001-556-60800 4,640.00 10/16/2025 000535 UNDERGROUND SERVICE ALERT 118.00
920250093 SEP 2025 - NEW TICKET CHARGES/MONTHLY DB FEES 005-701-60800 59.00 920250093 SEP 2025 - NEW TICKET CHARGES/MONTHLY DB FEES 020-601-60800 59.00 10/16/2025 000677 WALLACE GROUP 18,913.91
65941 AUG 2025 - PRO SRVCS - FY 25-26 & FY 26-27 005-701-60800 18,913.91 10/21/2025 001803 AMANDA JOHNSON 100.00
001803-10012025 SEP 2025 - REC - FITNESS INSTRUCTOR 001-511-67140 100.00 10/21/2025 001943 CAROLINE HOWE 514.50
001943-10012025 SEP 2025- REC - COUNTRY LINE DANCE INSTRUCTOR 001-511-67140 514.50 10/21/2025 001820 JO M KNATZ 154.00
001820-10012025 SEP 2025 - REC - JEWELRY CLASS INSTRUCTOR 001-511-67140 154.00 10/21/2025 001433 JULIE EVERETT 168.00
001433-10012025 SEP 2025 - REC - TINY TOTS UNIVERSITY INSTRUCTOR 001-511-67140 168.00 10/21/2025 011300 KAREN PALMER 14.00
011300-10012025 SEP 2025 - REC - KUNDALINI YOGA INSTRUCTOR 001-511-67140 14.00 10/21/2025 001894 MARCUS RUFFIN 840.00
001894-10012025 SEP 2025 - REC - PICKLEBALL LEAGUE INSTRUCTOR 001-511-67140 840.00 11/4/2025 10:28:48 AM Page 3 of 15
Payment
Number
APA000144
APA000145
APA000146
APA000147
APA000148
APA000149
APA000150
APA000151
APA000152
APA000153
APA000154
APA000155
APA000156
Check Disbursements - City Council - November 13, 2025 Payment Dates: 10/11/2025 - 10/31/2025 Payment Date Vendor # Payment Amount
Payable Number Description Vendor Name Account Number Project Acct Key Item Amount 10/21/2025 001377 MARNA PALSGAARD 297.00
001377-10012025 SEP 2025 - REC - FITNESS CLASS INSTRUCTOR 001-511-67140 297.00 10/21/2025 001885 SAIRA DAVISON 180.00
001885-10012025 SEP 2025 - REC - PICKLEBALL STAFF 001-511-67140 180.00 10/21/2025 001808 TERRY NIELSEN 225.00
001808-10012025 SEP 2025 - REC - WEIGHT TRAINING INSTRUCTOR 001-511-67140 225.00 10/24/2025 000820 ACWA/JPIA 7,891.85
0707159 OCT 2025 - DENTAL/VISION/EAP PREMIUMS 001-401-50400 749.52 0707159 OCT 2025 - DENTAL/VISION/EAP PREMIUMS 001-402-50400 240.77 0707159 OCT 2025 - DENTAL/VISION/EAP PREMIUMS 001-403-50400 161.70 0707159 OCT 2025 - DENTAL/VISION/EAP PREMIUMS 001-410-50400 295.40 0707159 OCT 2025 - DENTAL/VISION/EAP PREMIUMS 001-420-50400 219.20 0707159 OCT 2025 - DENTAL/VISION/EAP PREMIUMS 001-511-50400 485.57 0707159 OCT 2025 - DENTAL/VISION/EAP PREMIUMS 001-558-50400 701.95 0707159 OCT 2025 - DENTAL/VISION/EAP PREMIUMS 001-565-50400 317.18 0707159 OCT 2025 - DENTAL/VISION/EAP PREMIUMS 005-701-50400 437.77 0707159 OCT 2025 - DENTAL/VISION/EAP PREMIUMS 020-601-50400 437.77 0707427 NOV 2025 - DENTAL/VISION/EAP PREMIUMS 001-401-50400 749.52 0707427 NOV 2025 - DENTAL/VISION/EAP PREMIUMS 001-402-50400 240.77 0707427 NOV 2025 - DENTAL/VISION/EAP PREMIUMS 001-403-50400 161.70 0707427 NOV 2025 - DENTAL/VISION/EAP PREMIUMS 001-410-50400 295.40 0707427 NOV 2025 - DENTAL/VISION/EAP PREMIUMS 001-420-50400 178.84 0707427 NOV 2025 - DENTAL/VISION/EAP PREMIUMS 001-511-50400 485.57 0707427 NOV 2025 - DENTAL/VISION/EAP PREMIUMS 001-558-50400 651.49 0707427 NOV 2025 - DENTAL/VISION/EAP PREMIUMS 001-565-50400 266.73 0707427 NOV 2025 - DENTAL/VISION/EAP PREMIUMS 005-701-50400 407.50 0707427 NOV 2025 - DENTAL/VISION/EAP PREMIUMS 020-601-50400 407.50 10/24/2025 000957 Adam Enticknap dba 4,765.00
3676 07/03/25 - PW - MAINT/REPAIR FENCE COVERING 001-558-60250 4,765.00 10/24/2025 000034 ASSOC OF CA WATER AGENCIES 14,600.00
000034-09302025 2026 ANNUAL AGENCY DUES 001-410-60650 14,600.00 10/24/2025 000035 ASSOCIATED TRANSPORTATION ENGINEERS 8,595.00 2002 AUG-SEP 15, 2025 - PLNG - TRAFFIC ASSESSMENT 001-22416 90101073 8,595.00 10/24/2025 000718 AUTOSYS LLC 1,434.48
INV-0357 10/01/25 - WTP - MAINT/REPAIR ITEMS 020-601-60250 1,024.48 INV-0366 09/15/25 - WWTP - SERVICE CALL SCADA 005-701-60800 410.00 10/24/2025 000063 BUELLTON UNION SCHOOL DISTRICT 12,465.44 INV26-00068 FY25/26 - COMMUNITY ORGANIZATION SUPPORT GRANT 001-410-67200 11,450.00 INV26-00069 08/27/25 - REC - 50% OF MAINT/REPAIR GYM ALARM 001-511-60250 1015.44 10/24/2025 001774 CALIFORNIA CONSULTING, INC. 4,250.00
7409 OCT 2025 - GRANT WRITING SERVICES 001-410-60800 4,250.00 10/24/2025 002017 Carolyn Givens 100.00
002017-10062025 10/06/25 - REFUND SECURITY/DAMAGE DEPOSIT 001-22510 100.00 10/24/2025 001847 CATERPILLAR FINANCIAL SERVICES CORPORATION 2,042.51 37582992 NOV 2025 - PW - TRACTOR LEASE PAYMENT 001-558-73500 680.83 37582992 NOV 2025 - PW - TRACTOR LEASE PAYMENT 005-701-73500 680.84 37582992 NOV 2025 - PW - TRACTOR LEASE PAYMENT 020-601-73500 680.84 10/24/2025 000107 CITY OF LOMPOC 1,666.66
18594 NOV 2025 - TRANSIT SERVICES 027-559-67445 1,666.66 11/4/2025 10:28:48 AM Page 4 of 15
Payment
Number
APA000157
APA000158
APA000159
APA000160
APA000161
APA000162
APA000163
APA000164
APA000165
APA000166
APA000167
APA000168
APA000169
APA000170
APA000171
APA000172
APA000173
Check Disbursements - City Council - November 13, 2025 Payment Dates: 10/11/2025 - 10/31/2025 Payment Date Vendor # Payment Amount
Payable Number Description Vendor Name Account Number Project Acct Key Item Amount 10/24/2025 001649 CIVIC SOLUTIONS 6,182.50
93025 SEP 2025 - PLNG - GENERAL PLAN 001-565-60855 6,182.50 10/24/2025 000112 CLARK PEST CONTROL 674.00
38452782 10/03/25 - CH - PEST CONTROL 001-558-60800 158.00 38452783 10/03/25 - PD/CCC - PEST CONTROL 001-558-60800 203.00 38453517 10/03/25 - PO - PEST CONTROL 001-558-60800 113.00 38454359 10/09/25 - LIBRARY - PEST CONTROL 001-510-60800 200.00 10/24/2025 000138 D.L. ELECTRIC, INC. 407.14
25-549 08/25/25 - 08/26/25 - CH - SERVICE CALL GENERATOR 001-558-60250 407.14 10/24/2025 001458 EMERGENCY REPAIR DOOR SERVICE 1,505.18 25663 10/13/25 - WWTP - MAINTENANCE/REPAIR GATE 005-701-60250 1,505.18 10/24/2025 000598 ENGEL & GRAY, INC. 8,340.21
59X00002 SEP 2025 - WWTP - WASTE HANDLING BIO SOLIDS 005-701-60800 8,340.21 10/24/2025 001364 FAMCON PIPE & SUPPLY-SM 6,308.76
S100164961.001 09/29/25 - WTP - MAINT/REPAIR ITEMS 020-601-60250 5,140.75 S100165459.001 10/02/25 - WTP - MAINT/REPAIR ITEMS 020-601-60250 1,168.01 10/24/2025 000187 FARM SUPPLY COMPANY 118.43
78851 09/26/25 - OAK PARK - MAINT/REPAIR ITEMS 001-552-60256 9.35 78903 09/30/25 - PW - MAINT/REPAIR ITEMS 001-558-60250 18.63 79053 10/08/25 - WWTP - MAINT/REPAIR ITEMS 005-701-60250 66.76 79066 10/09/25 - WTP - MATERIALS & SUPPLIES 020-601-61140 23.69 10/24/2025 000649 FLUID RESOURCE MANAGEMENT, INC. 1,321.05 W25041 09/29/25 - WWTP - SERVICE CALL RAS PUMP 005-701-60250 1,321.05 10/24/2025 001997 Javier Castillo Hernandez 250.73
1856 10/16/25 - WWTP - MAINT/REPAIR ITEMS 005-701-60250 250.73 10/24/2025 001173 JV Outdoor Power Equipment 1,107.11
30371 09/30/25 - RVP - MAINT/REPAIR ITEMS 001-552-60258 1,107.11 10/24/2025 000881 KIMBERLY A. LeCLAIRE dba 100.00
149172 FY 2025-2026 - ANNUAL MEMBERSHIP RENEWAL 001-410-60650 100.00 10/24/2025 001823 KOA CORPORATION 595.00
KAJC38156-17 08/01/25 - 08/31/25 - SR246 CAL TRANS ROW STUDY 092-309-70000 09230970000 595.00 10/24/2025 000310 MARBORG INDUSTRIES 270.00
6626673 09/30/25 - WWTP - ROLL OFF RENTALS 092-706-74100 09270674100 270.00 10/24/2025 000954 MICHAEL MacEACHERM dba 42,900.00
5845 07/15/25 - 08/18/25 - PW - MAINHOLE COATING 092-704-74100 09270474100 42,900.00 10/24/2025 000332 MOSS LEVY & HARTZHEIM LLP 6,000.00
I-9803 09/30/25 - FY2025/2026 - AUDIT SERVICES 001-420-60021 2,000.00 I-9803 09/30/25 - FY2025/2026 - AUDIT SERVICES 005-701-60021 2,000.00 I-9803 09/30/25 - FY2025/2026 - AUDIT SERVICES 020-601-60021 2,000.00 10/24/2025 000342 NIELSEN BUILDING MATERIALS,INC 151.75 237955 10/03/25 - CH - MAINT/REPAIR ITEMS 001-558-60250 19.84 238260 10/06/25 - CH - MAINT/REPAIR ITEMS 001-558-60250 9.24 238297 10/06/25 - CH - MAINT/REPAIR ITEMS 001-558-60250 8.61 239381 10/13/25 - CCC - MAINT/REPAIR ITEMS 001-558-60250 114.06 10/24/2025 000669 O'CONNOR & SONS dba 80.00
30438971 10/14/25 - WWTP - PEST CONTROL SERVICES 005-701-60800 80.00 11/4/2025 10:28:48 AM Page 5 of 15
Payment
Number
APA000174
APA000175
APA000176
APA000177
APA000178
APA000179
APA000180
APA000181
APA000182
APA000183
APA000184
APA000185
APA000186
APA000187
Check Disbursements - City Council - November 13, 2025 Payment Dates: 10/11/2025 - 10/31/2025 Payment Date Vendor # Payment Amount
Payable Number Description Vendor Name Account Number Project Acct Key Item Amount 10/24/2025 001589 OILFIELD ENVIRONMENTAL & COMPLIANCE, INC. (OEC) 3,115.00 A251006 SEP 2025 - WWTP - WATER ANALYSIS 005-701-61111 3,115.00 10/24/2025 000801 O'REILLY AUTOMOTIVE STORES, INC. 34.56 4372-142694 10/22/25 - PW - VEHICLE MAINT/REPAIR ITEMS 001-558-60270 12.38 4372-142883 10/05/25 - PW - VEHICLE MAINT/REPAIR ITEMS 001-558-60270 8.72 4372-143826 10/09/25 - WTP - VEHICLE MAINT/REPAIR ITEMS 020-601-60270 13.46 10/24/2025 000861 POLYDYNE INC. 1,738.86
1970277 10/15/25 - WWTP - CHEMICALS 005-701-61111 1,738.86 10/24/2025 000382 PROCARE JANITORIAL SUPPLY, INC. 281.23 185570 08/15/25 - WTP - SAFETY EQUIPMENT 005-701-67600 281.23 10/24/2025 000390 QUINN COMPANY 4,295.37
WO030062808 09/26/25 - GEARMORE - EQUIPMENT REPAIR/MAINTENANCE001-558-60270 1,431.79 WO030062808 09/26/25 - GEARMORE - EQUIPMENT REPAIR/MAINTENANCE005-701-60270 1,431.79 WO030062808 09/26/25 - GEARMORE - EQUIPMENT REPAIR/MAINTENANCE020-601-60270 1,431.79 10/24/2025 001738 REECE - BRANCH: 5010 BUELLTON CA 178.00 S121738296.001 09/22/25 - RVP - MAINT/REPAIR ITEMS 001-552-60258 178.00 10/24/2025 000870 ROBERT HALF 5,518.63
65466916 WEEK ENDING 10/03/25 - TEMP ADMIN ANALYST 001-402-50000 756.45 65466916 WEEK ENDING 10/03/25 - TEMP ADMIN ANALYST 001-403-50000 151.29 65466916 WEEK ENDING 10/03/25 - TEMP ADMIN ANALYST 001-420-50000 226.93 65466916 WEEK ENDING 10/03/25 - TEMP ADMIN ANALYST 001-558-50000 226.93 65466916 WEEK ENDING 10/03/25 - TEMP ADMIN ANALYST 005-701-50000 75.64 65466916 WEEK ENDING 10/03/25 - TEMP ADMIN ANALYST 020-601-50000 75.64 65481304 WEEK ENDING 10/03/25 - FIN - TEMP ACCT TECH 001-420-60800 1225 65491946 WEEK ENDING 10/10/25 - TEMP ADMIN ANALYST 001-402-50000 515.37 65491946 WEEK ENDING 10/10/25 - TEMP ADMIN ANALYST 001-403-50000 103.08 65491946 WEEK ENDING 10/10/25 - TEMP ADMIN ANALYST 001-420-50000 154.61 65491946 WEEK ENDING 10/10/25 - TEMP ADMIN ANALYST 001-558-50000 154.61 65491946 WEEK ENDING 10/10/25 - TEMP ADMIN ANALYST 005-701-50000 51.54 65491946 WEEK ENDING 10/10/25 - TEMP ADMIN ANALYST 020-601-50000 51.54 65497668 WEEK ENDING 10/10/25 - FIN - TEMP ACCT TECH 001-420-60800 1,750.00 10/24/2025 001664 RUSTY LINDSEY 200.00
001664-10062025 10/06/25 - REFUND SECURITY/DAMAGE DEPOSIT 001-22510 200.00 10/24/2025 001510 SANTA MARIA CALIFORNIA NEWS MEDIA INC. dba 148.95 520598 10/09/25 - SYVN - NOTICE PUBLIC HEARING ORD 25-06 001-403-60520 148.95 10/24/2025 001836 SANTA MARIA MOTORCYCLES LLC 430.79
20064125 10/16/25 - SHERIFF - MOTORCYCE REPAIRS 001-501-60270 430.79 10/24/2025 000438 SANTA YNEZ VALLEY HARDWARE 193.46
000438-09302025 SEP 2025 - MATL'S/SUPPLIES 001-558-61127 63.03 000438-09302025 SEP 2025 - MATL'S/SUPPLIES 001-558-61140 3.25 000438-09302025 SEP 2025 - MATL'S/SUPPLIES 005-701-61140 127.18 10/24/2025 000706 SATCOM GLOBAL, INC. 57.21
AI10250030 SEP 2025 - IRIDIUM SIM CARD GSA PLAN 001-410-60014 57.21 10/24/2025 000465 SP MAINTENANCE SERVICES, INC. 3,806.20 99130 SEP 2025 - STREET SWEEPING SERVICES 001-558-60800 3,806.20 10/24/2025 001188 The Hankering Corporation 204.85
93308 09/30/25 - HR - BUSINESS CARDS 001-403-61130 132.33 93327 09/23/25 - CC - BUSINESS CARDS 001-401-61130 64.36 93434 09/30/25 - CC - MAP COPIES 001-401-60900 8.16
11/4/2025 10:28:48 AM Page 6 of 15
Payment
Number
APA000188
APA000189
APA000190
APA000191
APA000192
APA000193
APA000194
1003031209
1003031210
1003035222
442410162025
EBP51-636399
1-755-755-600
2705694-
2705700-
Check Disbursements - City Council - November 13, 2025 Payment Dates: 10/11/2025 - 10/31/2025 Payment Date Vendor # Payment Amount
Payable Number Description Vendor Name Account Number Project Acct Key Item Amount 10/24/2025 001849 THE VALLEY GARDENER OPERATING INC 4,356.58 37314 09/10/25 - RVP - IRRIGATION REPAIRS 001-552-60258 1,386.58 37407 03/06/25 & 09/24/25 - PW - S-12 OAK TREE MAINT 001-556-60250 2,970.00 10/24/2025 001051 THOMAS T PETERSEN dba 1,761.70
2191 10/05/25 - 10/06/25 - BACKFLOW TESTING 020-601-60800 1,761.70 10/24/2025 001071 Tractor Supply Co 25.82
200565136 SEP 2025 - MISC MAINT/REPAIR ITEMS 001-558-60250 25.82 10/24/2025 000862 TYLER TECHNOLOGIES, INC. 2,149.85
025-529432 09/08/25 - FIN - HR MANAGEMENT PAYROLL MASTERCLASS 001-420-60710 1,225.00 025-530292 07/01/25 - 09/30/25 - UB - INSITE TRANSACTION FEES 005-701-60210 460.63 025-530292 07/01/25 - 09/30/25 - UB - INSITE TRANSACTION FEES 020-601-60210 460.62 025-530836 07/01/25 - 09/30/25 SUBSCRIPTION - UB NOTIFICATION 005-701-60210 1.80 025-530836 07/01/25 - 09/30/25 SUBSCRIPTION - UB NOTIFICATION 020-601-60210 1.80 10/24/2025 001840 VESTIS 609.52
792212509-092025 SEP 2025 - MATS/TOWEL SERVICE 001-558-60800 487.62 792212509-092025 SEP 2025 - MATS/TOWEL SERVICE 005-701-60800 121.90 10/24/2025 000765 VICTOR RODRIGUEZ dba 35.00
61721 10/08/25 - PW - VEHICLE MAINT/REPAIR VIN 4976 001-558-60270 35.00 10/24/2025 001552 VITAL RECORDS CONTROL (VRC) 117.95
5474007 SEP 2025 - CH - SHREDDING SERVICES 001-410-60900 117.95 10/20/2025 000914 CalPERS 9,426.35
INV0016462 PEPRA Retirement Employee Contribution 001-22164 4,707.46 INV0016463 PEPRA Retirement Employer Contribution 001-22164 4,718.89 10/20/2025 000914 CalPERS 7,515.48
INV0016460 Classic Retirement Employee Contribution 001-22164 2,581.37 INV0016461 Classic Retirement Employer Contribution 001-22164 4,934.11 10/27/2025 000914 CalPERS 198.25
INV0016476 PEPRA Retirement Employee Contribution 001-22164 99.01 INV0016477 PEPRA Retirement Employer Contribution 001-22164 99.24 10/20/2025 000768 WEX BANK 3,022.90
107658232 SEP 2025 - FUEL CHARGES 001-501-61280 66.23
107658232 SEP 2025 - FUEL CHARGES 001-558-61280 2,099.34 107658232 SEP 2025 - FUEL CHARGES 005-701-61280 246.83
107658232 SEP 2025 - FUEL CHARGES 020-601-61280 610.50
10/16/2025 000910 Aflac 417.44
INV0016378 Supplemental Insurance 001-22168 148.40
INV0016389 AFLAC Disability Insurance 001-22168 60.32
INV0016400 Supplemental Insurance 001-22168 148.40
INV0016411 AFLAC Disability Insurance 001-22168 60.32
10/22/2025 000916 Employment Development Department 5,685.33 INV0016468 State Withholding 001-22150 4,360.36
INV0016469 State Unemployment 001-22163 21.91
INV0016471 Employee Training Tax 001-22163 1.47
INV0016473 State Disability Insurance 001-22162 1,301.59 10/21/2025 000917 Internal Revenue Service 14,549.19
INV0016470 Social Security 001-22161 119.54
INV0016472 Federal Withholding 001-22140 11,039.45
INV0016474 Medicare 001-22161 3,390.20
10/27/2025 000917 Internal Revenue Service 593.50
INV0016478 Federal Withholding 001-22140 500.00
11/4/2025 10:28:48 AM Page 7 of 15
Payment
Number
Check Disbursements - City Council - November 13, 2025 Payment Dates: 10/11/2025 - 10/31/2025 Payment Date Vendor # Payment Amount
Payable Number Description Vendor Name Account Number Project Acct Key Item Amount INV0016479 Medicare 001-22161 93.50
Payment Total: 1,288,360.99
11/4/2025 10:28:48 AM Page 8 of 15
Check Disbursements - City Council - November 13, 2025 Payment Dates: 10/11/2025 - 10/31/2025 Report Summary
Fund Summary
Fund Payment Amount
001 - General Fund 459,157.66
005 - Sewer Fund 66,620.41
020 - Water Fund 36,272.95
025 - Gas Tax Fund 10,628.75
027 - Local Transportation Fund 1,666.66
029 - Transportation Planning 30.00
092 - Capital Improvement Proj Fund 713,984.56
Grand Total: 1,288,360.99
Account Summary
Account Number Account Name Payment Amount
001-22140 Federal Payroll Taxes 11,539.45
001-22150 State Payroll Taxes 4,360.36
001-22161 SS/MC Payroll Taxes 3,603.24
001-22162 SDI Payroll Taxes 1,301.59
001-22163 UI/ETT Payroll Taxes 23.38
001-22164 PERS Retirement 17,140.08
001-22168 Supplemental Ins Ded 417.44
001-22416 Developer Deposit 14,578.75
001-22510 Park/Damage Charge 700.00
001-401-50400 Medical Benefit 1,499.04
001-401-60710 Travel & Training 325.30
001-401-60900 Miscellaneous 57.72
001-401-61130 Office Supplies 64.36
001-402-50000 Salaries 2,884.45
001-402-50400 Medical Benefit 481.54
001-403-50000 Salaries 576.89
001-403-50400 Medical Benefit 323.40
001-403-60520 Advertising - Legal 148.95
001-403-61130 Office Supplies 132.33
001-410-50400 Medical Benefit 590.80
001-410-60014 Emergency Operations 63.99
001-410-60210 Computer Maintenance &Software 2,386.75
001-410-60650 Membership & Publications 14,700.00
001-410-60800 Contract Services 4,250.00
001-410-60900 Miscellaneous 117.95
001-410-61241 Utilities - Electric 1,291.93
001-410-61292 Internet Access/ Website Maint 331.45
001-410-67200 Community Organization Support 11,450.00
001-410-67705 Telephone 221.48
001-420-50000 Salaries 865.33
001-420-50400 Medical Benefit 398.04
001-420-60021 Audit 2,000.00
001-420-60710 Travel & Training 1,225.00
001-420-60800 Contract Services 6,832.30
001-501-60270 Maintenance-Vehicles 430.79
001-501-60800 Contract Services 265,519.00
001-501-61241 Utilities - Electric 455.92
001-501-61280 Fuel - Vehicles 66.23
001-510-60800 Contract Services 200.00
001-510-61241 Utilities - Electric 1,080.59
001-511-50400 Medical Benefit 971.14
001-511-60250 Maintenance/Repair 1,015.44
001-511-61290 Telephone/Internet 38.37
001-511-67140 Buellton Recreation Program 2,592.50
001-550-61241 Utilities - Electric 6,196.71
001-551-60800 Contract Services 9,116.77
11/4/2025 10:28:48 AM Page 9 of 15
Check Disbursements - City Council - November 13, 2025 Payment Dates: 10/11/2025 - 10/31/2025 Account Summary
Account Number Account Name Payment Amount
001-551-67575 Regulatory Compliance 69.27
001-552-60256 Maintenance/Repair-Oak Park 9.35
001-552-60258 Maintenance/Repair-River View 2,671.69
001-552-60800 Contract Services 23,275.00
001-552-61241 Utilities - Electric 206.96
001-556-60250 Maintenance/Repair 2,970.00
001-556-60800 Contract Services 4,640.00
001-556-61241 Utilities - Electric 10.39
001-558-50000 Salaries 865.33
001-558-50400 Medical Benefit 1,353.44
001-558-60210 Computer Maintenance &Software 40.01
001-558-60250 Maintenance / Repair 5,368.34
001-558-60270 Maintenance - Vehicles 1,487.89
001-558-60560 Signs 108.04
001-558-60800 Contract Services 9,066.77
001-558-60900 Miscellaneous 54.34
001-558-61127 Tools 63.03
001-558-61140 Operational Supplies 70.63
001-558-61280 Fuel - Vehicles 2,099.34
001-558-67705 Telephone 116.66
001-558-73500 Equipment 680.83
001-565-50400 Medical Benefit 583.91
001-565-60310 Equipment Rental 545.11
001-565-60830 Contract Services-Engineering 1,020.00
001-565-60855 Comprehensive General Plan Update 6,182.50 001-565-61241 Utilities - Electric 993.71
001-565-67705 Telephone 38.37
005-701-50000 Salaries 288.44
005-701-50400 Medical Benefit 845.27
005-701-60021 Audit 2,000.00
005-701-60210 Computer Maintenance &Software 763.83
005-701-60250 Maintenance / Repair 12,353.38
005-701-60270 Maintenance - Vehicles 1,431.79
005-701-60800 Contract Services 32,555.07
005-701-60830 Contract Services-Engineering 720.00
005-701-61111 Chemicals / Analysis 4,853.86
005-701-61131 Postage 775.00
005-701-61140 Operational Supplies 140.22
005-701-61241 Utilities - Electric 8,575.24
005-701-61280 Fuel - Vehicles 246.83
005-701-67600 Safety Equipment 281.23
005-701-67705 Telephone 109.41
005-701-73500 Equipment 680.84
020-601-50000 Salaries 288.44
020-601-50400 Medical Benefit 845.27
020-601-60021 Audit 2,000.00
020-601-60210 Computer Maintenance &Software 502.43
020-601-60250 Maintenance / Repair 7,333.24
020-601-60270 Maintenance - Vehicles 1,445.25
020-601-60800 Contract Services 4,372.90
020-601-60830 Contract Services-Engineering 4,430.00
020-601-60900 Miscellaneous 15.22
020-601-61111 Chemicals / Analysis 4,028.00
020-601-61131 Postage 775.00
020-601-61140 Operational Supplies 23.69
020-601-61241 Utilities - Electric 6,362.61
020-601-61280 Fuel - Vehicles 610.50
020-601-67575 Regulatory Compliance 2,470.16
11/4/2025 10:28:48 AM Page 10 of 15
**None**
09222071500 Willemsen Parking Lot Proj Mgmt & Inspec
09230771500 McMurray Rd Widening Proj Mgmt & Inspec
09230970000 W HWY 246 Safety Improv Conceptual Plan & Feas 09232271500 Rd Maint Project 23/24 Proj Mgmt & Inspec
09232274100 Rd Maint Project 23/24 Construction/Improvement 09270474100 Sewer Line Replacement Construction &Improvement 09270674100 WWTP Facilities Improvements
90043075 The Buellton Hub Contract Srvcs Bridge Construction 90066-070 Buellton Garden Apt 10 McMurray Contracted Services 90077070 Polo Village 560 McMurray Contract Services
90080070 Village Senior Apts Contracted Services
90091070 430 & 440 Central Ave Contracted Services
90100070 Dairyland Rd-Hundred Hills School Contracted Services 90101073 515 McMurray-Cottage Traffic Study Expense
GM008-070 SB1383 OWR4-22-0550 FY 22-23 Contracted Services Check Disbursements - City Council - November 13, 2025 Payment Dates: 10/11/2025 - 10/31/2025 Project Management & Inspection (2023/24) 22,326.25
Account Summary
Account Number Account Name Payment Amount
020-601-67705 Telephone 89.40
020-601-73500 Equipment 680.84
025-554-60800 Contract Services 3,370.00
025-554-60830 Contract Services - Engineering 1,980.00
025-557-60800 Contract Services 5,278.75
092-322-74100 Construction and Improvement (2023/24) 619,274.56 092-704-74100 Construction and Improvements 42,900.00
092-706-74100 Construction and Improvements 270.00
Grand Total: 1,288,360.99
Project Account Summary
Project Account Key Payment Amount
557,670.93
11,233.75
027-559-67445 Lompoc- Wine Country Express 1,666.66
029-557-60800 Contract Services 30.00
092-220-71500 Project Management and Inspection 11,233.75 092-307-71500 Project Management and Inspections 17,385.00 092-309-70000 Conceptual Plan and Feasibility 595.00
092-322-71500
1,678.75
1,045.00
1,830.00
8,595.00
2,126.75
Grand Total: 1,288,360.99
11/4/2025 10:28:48 AM Page 11 of 15
17,385.00
595.00
22,326.25
619,274.56
42,900.00
270.00
1,020.00
330.00
80.00
Check Disbursements - City Council - November 13, 2025
Amount
11/4/2025 10:31:34 AM Page 12 of 15
SOLID WASTE SOLUTIONS, INC.APA000133 09/30/2025 SEP 2025 - SB1383/AB939 -
ANNUAL REPORT PREP
001-558-60800 2,126.75
CLARK PEST CONTROL APA000158 10/03/2025 10/03/25 - CH - PEST 001-558-60800 158.00 ECHO COMMUNICATIONS APA000123 10/01/2025 OCT 2025 - ANS/MSG SERVICE 001-558-60800 72.20 LOGAN R. FITZGERALD dba APA000129 09/30/2025 SEP 2025 - CH/LIB/PKS -
JANITORIAL SERVICES
001-558-60800 2,100.00
THE VALLEY GARDENER OPERATING INC APA000135 09/30/2025 SEP 2025 - COB - LANDSCAPE
MAINTENANCE
001-556-60800 4,640.00
Department 556 - PUBLIC WORKS - LANDSCAPE MAINTENANCE Total: 4,640.00 Department: 558 - PUBLIC WORKS - GENERAL
THE VALLEY GARDENER OPERATING INC APA000135 09/30/2025 SEP 2025 - COB - LANDSCAPE
MAINTENANCE
001-552-60800 19,870.00
Department 552 - PUBLIC WORKS - PARKS Total: 23,275.00
Department: 556 - PUBLIC WORKS - LANDSCAPE MAINTENANCE
JOSE RAFAEL RUIZ dba APA000128 10/01/2025 OCT 2025 - RVP/OVP -
JANITORIAL SERVICES
001-552-60800 2,460.00
LOGAN R. FITZGERALD dba APA000129 09/30/2025 SEP 2025 - CH/LIB/PKS -
JANITORIAL SERVICES
001-552-60800 945.00
TETRA TECH, INC. APA000134 08/31/2025 AUG 2025 - COB -
ENGINEERING SERVICES
001-551-60800 9,116.77
Department 551 - STORM WATER Total: 9,116.77
Department: 552 - PUBLIC WORKS - PARKS
CLARK PEST CONTROL APA000158 10/09/2025 10/09/25 - LIBRARY - PEST
CONTROL
001-510-60800 200.00
Department 510 - LEISURE SERVICES - LIBRARY Total: 200.00 Department: 551 - STORM WATER
SB CO SHERIFF'S DEPARTMENT15 09/30/2025 SEP 2025 - LAW
ENFORCEMENT CONTRACT
SERVICES
001-501-60800 256,701.00
Department 501 - PUBLIC SAFETY - POLICE/FIRE Total: 265,519.00 Department: 510 - LEISURE SERVICES - LIBRARY
SB CO SHERIFF'S DEPARTMENT15 09/30/2025 SEP 2025 - LAW
ENFORCEMENT MOTOR
001-501-60800 109.00
SB CO SHERIFF'S DEPARTMENT15 09/30/2025 SEP 2025 - LAW
ENFORCEMENT DISPATCH
COSTS
001-501-60800 8,709.00
ROBERT HALF APA000180 10/10/2025 WEEK ENDING 10/10/25 - FIN -
TEMP ACCT TECH
001-420-60800 1,750.00
Department 420 - FINANCE Total: 6,832.30
Department: 501 - PUBLIC SAFETY - POLICE/FIRE
ROBERT HALF APA000132 09/26/2025 WEEK ENDING 09/26/25 - FIN -
TEMP ACCT TECH
001-420-60800 1,400.00
ROBERT HALF APA000180 10/03/2025 WEEK ENDING 10/03/25 - FIN -
TEMP ACCT TECH
001-420-60800 1,225.00
Department: 420 - FINANCE
Hinderliter de Llamas and Associates (hdl) APA000127 09/30/2025 JUL - SEP 2025 - CONTRACT
SERVICES - SALES TAX
001-420-60800 1,407.30
ROBERT HALF APA000132 09/19/2025 WEEK ENDING 09/19/25 - FIN -
TEMP ACCT TECH
001-420-60800 1,050.00
Fund: 001 - General Fund
Department: 410 - NON-DEPARTMENTAL
CALIFORNIA CONSULTING, INC.APA000153 10/01/2025 OCT 2025 - GRANT WRITING
SERVICES
001-410-60800 4,250.00
Department 410 - NON-DEPARTMENTAL Total: 4,250.00
City of Buellton, CA Contract Services Detail
Payment Dates 10/11/2025 - 10/31/2025
Vendor Name Payment Number Post Date Description (Item) Account Number
Amount
11/4/2025 10:31:34 AM Page 13 of 15
TETRA TECH, INC. APA000134 08/31/2025 AUG 2025 - COB -
ENGINEERING SERVICES
025-554-60830 1,980.00
Department 554 - TRAFFIC SAFETY Total: 5,350.00
Fund 020 - Water Fund Total: 8,802.90
Fund: 025 - Gas Tax Fund
Department: 554 - TRAFFIC SAFETY
TETRA TECH, INC. APA000134 08/31/2025 AUG 2025 - COB -
ENGINEERING SERVICES
025-554-60800 3,370.00
THOMAS T PETERSEN dba APA000189 10/06/2025 10/05/25 - 10/06/25 -
BACKFLOW TESTING
020-601-60800 1,761.70
Department 601 - WATER Total: 8,802.90
8,802.90
TETRA TECH, INC. APA000134 08/31/2025 AUG 2025 - ENG SRVCS -
WATER STORAGE
020-601-60830 3,740.00
UNDERGROUND SERVICE ALERTAPA000136 09/30/2025 SEP 2025 - NEW TICKET
CHARGES/MONTHLY DB FEES
020-601-60800 59.00
TETRA TECH, INC. APA000134 08/31/2025 AUG 2025 - COB -
ENGINEERING SERVICES
020-601-60800 2,480.00
TETRA TECH, INC. APA000134 08/31/2025 AUG 2025 - COB -
ENGINEERING SERVICES
020-601-60830 690.00
Department 701 - WASTEWATER Total: 33,275.07
33,275.07
Fund 005 - Sewer Fund Total: 33,275.07
Fund: 020 - Water Fund
Department: 601 - WATER
ECHO COMMUNICATIONS APA000123 10/01/2025 OCT 2025 - ANS/MSG SERVICE 020-601-60800 72.20 O'CONNOR & SONS dba APA000173 10/14/2025 10/14/25 - WWTP - PEST
CONTROL SERVICES
005-701-60800 80.00
VESTIS APA000192 09/30/2025 SEP 2025 - MATS/TOWEL
SERVICE
005-701-60800 121.90
AUTOSYS LLC APA000151 09/15/2025 09/15/25 - WWTP - SERVICE
CALL SCADA
005-701-60800 410.00
ENGEL & GRAY, INC. APA000161 09/30/2025 SEP 2025 - WWTP - WASTE
HANDLING BIO SOLIDS
005-701-60800 8,340.21
UNDERGROUND SERVICE ALERTAPA000136 09/30/2025 SEP 2025 - NEW TICKET
CHARGES/MONTHLY DB FEES
005-701-60800 59.00
WALLACE GROUP APA000137 08/31/2025 AUG 2025 - PRO SRVCS - FY 25-26 & FY 26-27
005-701-60800 18,913.91
FLUID RESOURCE MANAGEMENT, INC. APA000125 08/31/2025 08/31/25 - WWTP -
MONTHLY O&M
005-701-60800 4,557.85
TETRA TECH, INC. APA000134 08/31/2025 AUG 2025 - COB -
ENGINEERING SERVICES
005-701-60830 720.00
Department 565 - PLANNING Total: 1,020.00
323,919.84
Fund 001 - General Fund Total: 323,919.84
Fund: 005 - Sewer Fund
Department: 701 - WASTEWATER
ECHO COMMUNICATIONS APA000123 10/01/2025 OCT 2025 - ANS/MSG SERVICE 005-701-60800 72.20 Department 558 - PUBLIC WORKS - GENERAL Total: 9,066.77 Department: 565 - PLANNING
TETRA TECH, INC. APA000134 08/31/2025 AUG 2025 - COB -
ENGINEERING SERVICES
001-565-60830 1,020.00
SP MAINTENANCE SERVICES, INC. APA000186 09/30/2025 SEP 2025 - STREET SWEEPING
SERVICES
001-558-60800 3,806.20
VESTIS APA000192 09/30/2025 SEP 2025 - MATS/TOWEL
SERVICE
001-558-60800 487.62
CLARK PEST CONTROL APA000158 10/03/2025 10/03/25 - PD/CCC - PEST
CONTROL
001-558-60800 203.00
CLARK PEST CONTROL APA000158 10/03/2025 10/03/25 - PO - PEST 001-558-60800 113.00 Contract Services Detail Payment Dates: 10/11/2025 - 10/31/2025 Vendor Name Payment Number Post Date Description (Item) Account Number
Amount
11/4/2025 10:31:34 AM Page 14 of 15
Department 557 - PUBLIC WORKS - ENGINEERING Total: 30.00
30.00 Fund 029 - Transportation Planning Total: 30.00
Grand Total: 376,656.56
10,628.75
Fund 025 - Gas Tax Fund Total: 10,628.75
Fund: 029 - Transportation Planning
Department: 557 - PUBLIC WORKS - ENGINEERING
TETRA TECH, INC. APA000134 08/31/2025 AUG 2025 - COB -
ENGINEERING SERVICES
029-557-60800 30.00
Department: 557 - PUBLIC WORKS - ENGINEERING
TETRA TECH, INC. APA000134 08/31/2025 AUG 2025 - ENG SRVCS -
ENCROACHMENT PERMIT
025-557-60800 5,278.75
Department 557 - PUBLIC WORKS - ENGINEERING Total: 5,278.75 Contract Services Detail Payment Dates: 10/11/2025 - 10/31/2025 Vendor Name Payment Number Post Date Description (Item) Account Number
Grand Total: 376,656.56
11/4/2025 10:31:34 AM Page 15 of 15
Grand Total: 376,656.56
Project Account Summary
Project Account Key Payment Amount
**None** 374,529.81
GM008-070 2,126.75
025-554-60830 Contract Services - Engineering 1,980.00
025-557-60800 Contract Services 5,278.75
029-557-60800 Contract Services 30.00
020-601-60800 Contract Services 4,372.90
020-601-60830 Contract Services-Engineering 4,430.00
025-554-60800 Contract Services 3,370.00
001-565-60830 Contract Services-Engineering 1,020.00
005-701-60800 Contract Services 32,555.07
005-701-60830 Contract Services-Engineering 720.00
001-552-60800 Contract Services 23,275.00
001-556-60800 Contract Services 4,640.00
001-558-60800 Contract Services 9,066.77
001-501-60800 Contract Services 265,519.00
001-510-60800 Contract Services 200.00
001-551-60800 Contract Services 9,116.77
Account Summary
Account Number Account Name Payment Amount
001-410-60800 Contract Services 4,250.00
001-420-60800 Contract Services 6,832.30
005 - Sewer Fund 33,275.07
020 - Water Fund 8,802.90
025 - Gas Tax Fund 10,628.75
029 - Transportation Planning 30.00
Grand Total: 376,656.56
Contract Services Detail Payment Dates: 10/11/2025 - 10/31/2025 Report Summary
Fund Summary
Fund Payment Amount
001 - General Fund 323,919.84
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 3
To: The Honorable Mayor and City Council
From: Shannel Zamora, Finance Director
Meeting Date: November 13, 2025
Subject: Financial Report for the Fourth Quarter Ending June 30, 2025 ______________________________________________________________________________
BACKGROUND
Four times each year, City staff completes a comprehensive analysis of City finances, including projected fund balances, revenues to date, departmental budgets, expenditures, and encumbrances. This financial report focuses on the Fourth Quarter of Fiscal Year 2024-25 and summarizes the quarter ended June 30, 2025, for the General Fund, Enterprise Funds and Capital Improvement Fund.
Attachment 1 provides an overview of the current economic outlook on the local, state and national levels; General Fund revenues, expenditures, projected fund balances; and activity in the Enterprise Funds. Though this information is not audited and does not contain all the usual periodic adjustments, accruals or disclosures, the information does provide a picture of the City’s activity and developing financial trends. Attachment 2 focuses on the status of the Capital Improvement Budget at the end of the quarter ended June 30, 2025.
FISCAL IMPACT
The Interim financial statement provides the community with an understanding of the financial activity of the City’s primary funds.
RECOMMENDATION
That the City Council receive and file the Fourth Quarter Financial Report.
ATTACHMENTS
Attachment 1 - Quarterly Financial Report for the period ending June 30, 2025 Attachment 2 - Quarterly Capital Improvement Project Report for the period ending June 30, 2025
Quarterly Financial Report – FY 2024-25 Fourth Quarter
Unaudited Financial Data Fourth Quarter Ending June 30, 2025 1 Overview
The purpose of this financial report is to provide
financial information for the City of Buellton.
This report focuses on the Fourth Quarter of
fiscal year 2024-25 and covers the period July 1,
2024, through June 30, 2025. The report is
presented quarterly and concentrates on the
General Fund and Enterprise Funds. The
quarterly financial report presents the City’s
financial position, considers economic factors
and highlights trends based on the City’s budget
versus what actually occurred during the period.
A discussion of other economic factors provides
a means of comparing the local economy against
larger economic events that may affect the City
of Buellton. This quarterly financial report is a
valuable tool for the City Council, staff, and
general public.
U.S Economy
As of June 30, 2025, the U.S. economy exhibited
moderate growth, softening inflation, and
resilient labor market, thought risks from trade
tensions, fiscal restraint, and housing
affordability continue to loom in the second half
of the year. Economists warned of increasing
risks of stagflation, characterized by stagnant
economic growth and rising inflation. The
Federal Reserve faced the challenge of balancing
inflation control with the need to support
economic growth. While the labor market
remained relatively strong, ongoing trade
disputes and inflationary pressures threatened
to dampen consumer confidence and spending
in the coming months.
According to the Bureau of Economic Analysis
(BEA), the real gross domestic product (GDP)
increased at an annual rate of 3.8% for Q2 2025
(covering April-June), reversing the Q1 2025
decline. The Q2 2025 increase was driven by a
sharp decline in imports, stronger consumer
spending, and inventory and export movement
that together produced a sizable positive
contribution to the growth in the quarter.
As of June 2025, the U.S. Consumer Price Index
(CPI) increased by 0.3% for the month but rose
2.7% over the previous 12 months, indicating a
modest upward trend in consumer prices. The
primary contributor to the increase was the
shelter index which rose by 0.2%. Energy prices
also saw an uptick, climbing 0.3% due to
increase in gasoline prices. Food prices
continued to edge higher, with overall food
index rising 0.3%. This increase was evenly
divided between food at home and food away
from home. Excluding food and energy, the core
CPI rose by 0.2% in June. Several categories
contributed to this rise, including household
furnishings and operations, medical care,
recreation, apparel, and personal care.
Offsetting these gains were declines in the
indexes for used cars and trucks, new vehicles,
and airline fares.
The labor market remained steady. According to
the Bureau of Labor Statistics (BLS), the national
unemployment rate stood at 4.1% in June 2025.
Total non-farm payroll employment increased
by 147,000 in June. The primary job gains were
in state government and healthcare. Conversely,
federal government employment continues to
lose jobs, signaling budget constraints and
shifting priorities. State and local government
education drove a 73,000-job increase in public
employment, while federal jobs declined by
7,000. Health care added 39,000 jobs, with gains
CITY OF BUELLTON
Quarterly Financial Report
Fourth Quarter Ending June 30, 2025
FY 2024-25
Fourth Quarter
November 13, 2025
Quarterly Financial Report – FY 2024-25 Fourth Quarter
Unaudited Financial Data Fourth Quarter Ending June 30, 2025 2 in hospitals and care facilities. Social assistance
rose by 19,000, led by individual and family
services. Other major industries saw little
change.
As of June 2025, the U.S. housing market
showed a mix of trends. According to the
National Association of Realtors (NAR) the
national median price for a single-family home
was $429,400 in Q2 2025, up about 1.7 from last
year. High mortgage rates (6.6-6.9%) and limited
inventory kept affordability strained.
State Economy
As of mid-2025, California’s economy remains
the world’s fourth-largest economy and
continues to grow moderately. However, the
state faces persistent challenges including
elevated inflation, a softening labor market, and
ongoing housing affordability pressures.
GDP growth was steady. California’s GDP
continued to grow moderately in 2024.
According to the BEA, California’s GDP increased
by 4.3% at an annual rate in the second quarter
of 2025. The growth was supported by strong
consumer spending and business investment in
areas like Artificial Intelligence (AI) and
software.
According to the BLS, as of June 2025,
California’s Consumer Price Index (CPI)
increased by 0.3% from the previous month.
Over the 12-month period, the CPI rose by 2.7%.
Excluding food and energy, the “core” CPI
increased 2.9% over the same period. Food
prices rose 3.0%, with food at home up 2.4% and
food away from home up 3.8%. Energy prices
decreased 0.8%, driven by an 8.3% drop in
gasoline prices and 5.8 increase in electricity and
14.2% natural gas prices. Among services
excluding energy, prices rose 3.6%, and shelter
costs increased 3.8% (owners’ equivalent rent
up 4.2%).
According to the Employment Development
Department (EDD), California's unemployment
rate increased to 5.4% in June 2025. This rise
reflects modest softening in hiring momentum
following several months of steady job gains.
Total non-farm payroll employment declined by
6,100 jobs from the prior month, bringing the
state’s total to roughly 18.1 million jobs.
Four of California's 11 industry sectors gained
jobs in June with Private Education and Health
Services (+9,900) posting a gain for the
41st straight month, driven by continued
strength in Healthcare and Social Assistance.
Leisure and Hospitality (+4,300) also added jobs,
reflecting steady activity in the tourism and
entertainment industries. Government (+2,600)
recorded modest growth, led by hiring at the
Local Government level (+1,900). In contrast,
Professional and Business Services (9,900)
posted the state’s largest month-over-month
loss, as employers in administrative and
technical support reduced staffing amid softer
business demand.
California's housing market continues to
struggle with affordability issues. According to
the California Association of Realtors, the
statewide median sales price of a single-family
home fell slightly to $899,560 in June. Elevated
mortgage rates in the mid-6% range constrained
buyer demand and reduced affordability. While
home prices remained high, rising inventory
provided buyers with slightly more leverage,
signaling a gradual cooling of the market after
years of rapid growth.
Quarterly Financial Report – FY 2024-25 Fourth Quarter
Unaudited Financial Data Fourth Quarter Ending June 30, 2025 3 City of Buellton Economy
The City’s General Fund ended the Fourth Quarter of 2024-25 with about $14.78 Million in Cash Balance.
The City’s General Fund Reserve Policy states the reserve level must be maintained at 35 percent of budgeted operating expenditure. The current operating expenditure is about $10.50 million, which makes the target reserve level approximately $3.68 million. Of the current cash balance, about $11.10 million is available for current and future capital improvement projects, or any other use as stated in the City’s Reserve Policy. Current revenue through June 30, 2025, is 71.00 percent of budget projections while current expenditures are at 73.13 percent of budget.
The City remains heavily reliant on sales tax and transient occupancy tax (TOT) revenues, both of which continue to demonstrate steady performance. Buellton’s economy is expected to remain resilient; however, it may encounter headwinds from slowing consumer spending and potential softening in tourism activity.
Sales tax receipts for the April through June 2025 period were slightly lower than the prior year (down
0.8%), though adjusted sales rose 0.6%. Sector performance was mixed. Autos and transportation showed strong gains, while fuel, construction, and restaurant sectors softened due to higher interest rates, fluctuating fuel prices, and slower consumer spending.
The City’s TOT revenue has been supported by a 69% occupancy rate, an improvement from 64% in the prior year, indicating sustained visitor demand. Furthermore, the recent voter-approved measure increasing the City’s TOT rate from 12% to 14% is anticipated to provide additional revenue growth beginning in the upcoming fiscal year and may help offset potential revenue losses from any future decline in occupancy. While sales tax and TOT revenues may fluctuate with tourism and broader economic trends, property tax revenue is projected to grow at a moderate and stable rate. Key factors to monitor include mortgage rates, inflation, and tourism demand, all of which will influence the City’s overall revenue stability as Summer 2025 begins.
The City has two Enterprise Funds: Water and Sewer Funds. The goal of these funds is to finance or recover the cost of providing services to the public through user charges. These funds are supported by charging water and sewer services. The Wastewater Fund and Wastewater Capital Fund ended the Fourth Quarter with a combined Fund Balance of about $2.55 Million and about $927,000 in cash.
Wastewater operating revenue ended the Fourth Quarter at 103.38 percent while operating expenses were at 101.35 percent.
The Water and Water Capital Fund ended the Fourth Quarter with a combined Fund Balance of about $10.82 Million and $5.22 Million in cash. Water Fund Operating revenues ended the Fourth Quarter at 124.33 percent while operating expenses were at 90.44 percent.
Quarterly Financial Report – FY 2024-25 Fourth Quarter
Unaudited Financial Data Fourth Quarter Ending June 30, 2025 4
GENERAL FUND
General Fund Balance
Table 1 below shows that with 100 percent of the fiscal year complete, revenues are within projections at 71.00 percent while expenditures are within 73.13 percent of appropriations. “Revenue versus budget” gaps are explained in the next section.
General Fund - Fund Balance Original Budget Current Budget Actual Percent Fund Balance at Start of Year $ 15,404,139
Revenues* 11,987,307 17,266,041 $ 12,258,300 71.00%
Expenditures* (10,117,709) (17,266,041) $ (12,626,656) 73.13% Est.Fund Balance at End of Quarter - $ 15,035,783
Change in Fund Balance 1,869,598 - $ (368,356)
* Includes transfers for Capital Improvement Projects
Table 1: General Fund Balance
Table 2 below provides summary comparison information on revenues and expenditures through the quarter ending June 30, 2025, versus the prior period ending June 30, 2024.
Q4 FY 2024-25 Q4 FY 2023-24
Increase
(Decrease) Percent
Revenues:
Taxes $ 10,272,528 $ 9,888,650 $ 383,878 3.88%
Fees and Permits 45,600 13,313 $ 32,287 242.52%
Fines and Penalties 30,486 13,041 $ 17,445 133.77%
Charges for Current Services 174,549 192,284 $ (17,735) -9.22% Use of Monies and Properties 728,871 725,421 $ 3,450 0.48% Revenue from Other Agencies 981,414 921,511 $ 59,903 6.50% Other Revenue* 24,852 37,601 $ (12,749) -33.91%
Total Revenue $ 12,258,300 $ 11,791,821 $ 466,479 3.96% Expenditures:
Employee Services $ 2,563,103 $ 2,433,296 $ 129,807 5.33% Operating and Maintenance $ 6,991,559 $ 6,463,480 $ 528,079 8.17% Transfers for Capital Outlay $ 2,978,212 $ 1,412,341 $ 1,565,871 110.87% Minor Capital $ 93,783 $ 42,449 $ 51,334 120.93%
Total Expenditures $ 12,626,656 $ 10,351,566 $ 2,275,090 21.98% Change in Fund Balance $ (368,356) $ 1,440,255 (1,808,612) -125.58% Table 2: Previous Year Comparison
Total revenues through the Fourth Quarter are $466,479 (3.96%) higher than the previous fiscal year.
The revenue category with the largest dollar increase is “Taxes” with an increase of $383,878 (3.88%).
The increase is mainly due to additional revenue collected from the Transient Occupancy Tax (TOT)
Quarterly Financial Report – FY 2024-25 Fourth Quarter
Unaudited Financial Data Fourth Quarter Ending June 30, 2025 5 between February and June 2025, following the TOT rate increase from 12% to 14%, which took effect on February 1, 2025. The second largest dollar increase category, “Revenue from Other Agencies” increased by $72,392 primarily due to a grant received from the Office of Transportation Safety (OTS).
The revenue category with the largest dollar decrease is “Charges for Current Services” with a decrease of $17,735 primarily due to the decrease in limited capacity for Summer Camp. The revenue category with the second largest dollar decrease is “Other Revenue” primarily due to last year’s receipt of the City’s share on bond issuance proceeds. Revenue from other categories shows significant increases from the prior year mostly from increase in small permits, code enforcement fines, and civil code violations.
Total expenditures are about $2.27 million (110.87%) higher than the previous fiscal year. The increase of $129,807 (5.33%) in Employee Services is due to the 3.94% cost-of-living adjustment received by all the City’s full-time employees effective July 1, 2024, in addition to the 5.0% merit increase approved for the City Manager effective July 1, 2024. Furthermore, the City also added the newly approved Administrative Assistant position that was filled in March 2024.
The Operating and Maintenance expenditure category increased by $528,079 (8.17%) compared to the same period last year. A portion of this increase, $109,594, was allocated to a higher contribution for the Senior Center's Meals-on-Wheels Program. Additionally, roof replacements at 202 Dairyland (Willemsen House) and 140 West Highway 246 (former library location) totaled approximately $110,000.
Maintenance costs included drainage channel repairs at River View Park and irrigation maintenance at the Willemsen Property. Additionally, the City is conducting a General Plan Update during the current fiscal year, with year-to-date expenditures totaling approximately $141,000. Lastly, the contract for Santa Barbara County Sheriff services rose by nearly $200,000 (7.2%) for the fiscal year, or $50,000 quarterly, contributing significantly to the overall expenditure increase.
Capital improvement projects (CIP) expenditures currently in progress through June 30, 2025, totaling about $2.97 Million ($1.56 million, or 110.87%, more than last year) and are as follows:
• Project #092-207 Santa Ynez River Trail - $30,000
• Project #092-212 The Avenue of Flags Median 3 Improvements - $500 • Project #092-220 Willemsen Parking Lot - $443,861
• Project #092-221 Willemsen House Renovation - $1,732,097 • Project #092-223 140 Highway 246 SYVCO TI - $86,868
• Project #092-307 McMurray Road Widening/TS - $503,730 • Project #092-309 West Highway 246 Safety Improvements - $115,894 • Project #092-322 FY 2023-24 Road Maintenance Project - $65,263 The minor capital expenditure category compared to last year increased by $51,334 (120.93%) due to the purchase of a traffic speed trailer, storage pod for the traffic motor deputy motorcycle and backhoe and tractor lease.
Quarterly Financial Report – FY 2024-25 Fourth Quarter
Unaudited Financial Data Fourth Quarter Ending June 30, 2025 6 Top Five General Fund Revenues
Top Five Revenues
Original
Budget
Current
Budget YTD Actual Percent
Sales Tax $ 3,540,543 $ 3,610,776 $ 3,555,567 98.47%
Transient Occupancy Tax 3,800,000 $ 4,050,000 4,214,770 104.07% Property Tax 1,978,500 $ 1,977,017 2,090,176 105.72%
MVLF Swap 630,873 $ 638,733 649,027 101.61%
Franchise Fees 434,500 $ 415,038 412,016 99.27%
Other Revenues* 597,891 $ 1,239,933 1,705,101 137.52%
Total Revenues $ 10,982,307 $ 11,931,497 $ 12,626,656 105.83% Use of Reserves 1,005,000 5,334,544 - 0.00%
Total Funding Sources $ 11,987,307 $ 17,266,041 $ 12,626,656 73.13% Table 3
Sales Tax
At the end of the Fourth Quarter, the City received 98.47 percent of the total projected Sales Tax revenue. Payments are recorded when received and applied to the corresponding month of sales; usually payment is received from the State of California two months after the sales tax is collected. Revenue from sales tax has been received through June 2025. Sales tax revenue fluctuates each month in conjunction with seasonal flows.
Transient Occupancy Tax (TOT)
TOT revenue is a major component of the City’s General Fund. Effective February 1, 2025, the TOT rate increased to 14 percent of the total taxable rent collected from each hotel within the City. Prior to this adjustment, the rate remained at 12 percent since February 1, 2013. TOT payments for the reporting period are due on the 20th of the following month and cause revenue streams to lag one month. The City has received 104.07 percent of anticipated revenue through June 2025 TOT receipts.
Property Tax
The City’s property tax revenues are at intervals set by the Santa Barbara County Auditor-Controller, usually in December and April. The City received 105.72 percent of projected property tax revenue. The City’s ongoing share of property tax is projected to grow at a steady pace as the current housing market conditions remain stable. Growth is anticipated to be 4.88 percent from the prior year.
Top Five Revenues for the City of Buellton’s General Fund are Sales Tax, Property Tax, Transient Occupancy Tax (TOT), Motor Vehicle License Fee (MVLF) and Franchise Fees. These revenues account for about 86% of total General Fund Revenues.
Quarterly Financial Report – FY 2024-25 Fourth Quarter
Unaudited Financial Data Fourth Quarter Ending June 30, 2025 7 Property Tax in Lieu of Motor Vehicle License Fee (MVLF Swap) Payments from the Santa Barbara County Auditor-Controller are received throughout the year, usually January and June. This revenue is trending upwards based on historic receipts. MVLF fees received slightly exceeded projections at 101.61 percent of budgeted revenue.
Franchise Fees
Franchise fees are received monthly, quarterly, and annually. The majority of the City’s Franchise Fees are collected from Marborg Industries, the City’s solid waste service provider. Other franchise fees are received from Comcast, PG&E and SoCal Gas. Franchise fees ended the Fourth Quarter at 99.27 percent of revenue projections.
General Fund Expenditures
Table 4 summarizes operating costs by department. As of June 30, 2025, or 100 percent of the fiscal year expended, the General Fund ended the Fourth Quarter at 73.13 percent expended (including CIP). Actual General Fund expenditures were approximately $12.62 Million. Most Budget Units ended the Fourth Quarter within budget except for the City Attorney and Finance Department.
Department Expenditures Adopted Budget Current Budget YTD Actual % Expended 401-City Council 179,421 238,826 200,668 84.02%
402-City Manager 350,556 376,653 376,622 99.99%
403-City Clerk/Human Resources 211,478 243,283 220,805 90.76% 404-City Attorney 206,000 206,000 207,904 100.92%
410-Non-Departmental 1,354,269 1,501,199 1,466,843 97.71% 420-Finance 249,645 298,033 303,393 101.80%
501-Police and Fire 2,860,557 3,259,930 3,251,306 99.74% 510-Library 207,266 229,614 229,069 99.76%
511-Recreation 762,225 800,111 661,944 82.73%
550-Street Lights 50,000 73,500 58,091 79.03%
551-Storm Water 240,700 385,700 137,546 35.66%
552-Public Works - Parks 580,700 584,000 518,998 88.87% 556-Public Works - Landscape 187,300 247,950 226,912 91.52% 558-Public Works - General 895,996 1,091,495 1,052,340 96.41% 565-Planning (Comm Dev) 776,599 976,415 736,003 75.38%
Transfer to CIP Fund 92 1,005,000 6,753,331 2,978,212 44.10% Total All Departments 10,117,712 17,266,040 12,626,656 73.13% Table 4: General Fund Expenditures by Department
The City Attorney Department experienced a slight budget overage due to expenditures related beyond the retainer amount such as services for code enforcement cases. The overage was offset by revenue generated from code enforcement fines.
The Finance Department incurred a budget overage resulting from the payout of accrued vacation to an employee who retired from the city during the fourth quarter.
Quarterly Financial Report – FY 2024-25 Fourth Quarter
Unaudited Financial Data Fourth Quarter Ending June 30, 2025 8 Major Expenditure Variances
Table 5 and Figure 1 show General Fund operating costs and minor capital expenditures summarized by type. With 100 percent of the fiscal year completed, two of the expenditures by type categories exceed budget projections.
Expenditures By Type
Original
Budget
Current
Budget YTD Actual
% of Total
Expenditures % Expended
Staffing 2,493,157 2,624,024 2,560,618 20.3% 97.58%
Contract Services 4,673,563 5,194,384 5,084,742 40.3% 97.89% Telecomm and Utilities 364,929 421,037 431,519 3.4% 102.49% Supplies and Materials 28,771 31,525 34,496 0.3% 109.42% Repair and Maintenance 348,485 501,785 337,770 2.7% 67.31% Transfer to Other Funds 1,035,535 6,781,797 2,978,212 23.6% 43.91% Other Operating Costs 1,114,976 1,556,542 1,105,518 8.8% 71.02% Minor Capital 58,296 154,946 93,783 0.7% 60.53%
Total by Type 10,117,712 17,266,040 12,626,656 100.0% 73.13% Table 5: Expenditure Categories
Figure 1
The top three spending categories are: Contract Services, Staffing, and Transfer to Other Funds. Contract Services include services for Police, Fire Department, Legal Services, Engineering, Landscaping Services, Visitor’s Bureau, and other services. Contract Services accounts for 40.3 percent of General Fund expenditures. Staffing includes salary and benefits and accounts for 20.3 percent of General Fund expenditures. The Transfers to Other Funds category accounts for 23.6 percent of expenditures and includes costs associated with capital projects. The City has expended 43.91 percent of the total General Fund capital improvement projects budget.
The overage in the Telecom and Utilities category is primarily due to increased water costs associated with park maintenance, which resulted from lower-than-average rainfall this year.
Staffing, 20.3%
Contract Services,
40.3% Telecomm and
Utilities, 3.4% Supplies and
Materials, 0.3%
Repair and
Maintenance, 2.7%
Transfer to Other
Funds, 23.6%
Other Operating
Costs, 8.8%
Minor Capital, 0.7%
Expeditures By Type
Quarterly Financial Report – FY 2024-25 Fourth Quarter
Unaudited Financial Data Fourth Quarter Ending June 30, 2025 9 The overage in the Supplies and Materials category is primarily due to the purchase of supplies for miscellaneous repairs throughout the year. These expenditures, while contributing to the current overage, were necessary to support ongoing maintenance needs and ensure timely repairs.
General Fund Trend
Figure 2 illustrates the Quarterly General Fund Revenue versus Expenditure Trend. As illustrated in the figure, revenue cash flows tend to lag a couple of quarters and usually exceed expenditures by the end of the fiscal year. Over the last few years, both revenue and expenditures have been increasing at a consistent pace.
Figure 2
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
FY 20-21 Q1FY 20-21 Q2FY 20-21 Q3FY 20-21 Q4FY 21-22 Q1FY 21-22 Q2FY 21-22 Q3FY 21-22 Q4FY 22-23 Q1FY 22-23 Q2FY 22-23 Q3FY 22-23 Q4FY 23-24 Q1FY 23-24 Q2FY 23-24 Q3FY 23-24 Q4FY 24-25 Q1FY 24-25 Q2FY 24-25 Q3FY 24-25 Q4 Quarterly Revenue vs. Expenditures
Revenue Expenditures
Quarterly Financial Report – FY 2024-25 Fourth Quarter
Unaudited Financial Data Fourth Quarter Ending June 30, 2025 10
ENTERPRISE FUNDS
The Enterprise Fund Balance and Statement of Net Position for the Fourth Quarter of Fiscal Year 2024- 25 are shown below.
Fund Balance Summary
Enterprise Fund Balance Wastewater
Wastewater
Capital Water Water Capital
Beginning Fund Balance $ 2,649,829 $ 404,126 $ 9,767,833 $ 228,295 Operating Revenue & Transfers 1,284,640 268,300 3,197,447 223,293 Operating Expenses & Transfers (1,944,783) (107,031) (2,481,635) (112,014) Profit(Loss) $ (660,143) $ 161,269 $ 715,812 $ 111,279
Ending Fund Balance $ 1,989,687 $ 565,395 $ 10,483,645 $ 339,574 Table 6 Note: Operating expenses include depreciation and exclude transfers for CIPs.
Table 6 illustrates the ending Fund Balance of each Enterprise Fund. The change in Fund Balance is attributed to the excess or deficit of revenue over expenses. Table 7 is the Statement of Net Position, illustrating total assets minus total liabilities for the period.
Statement of Net Position Wastewater
Wastewater
Capital
Wastewater
Funds Total Water Water Capital Water Funds Total
ASSETS
Current assets:
Cash and Investments 2,823,902 (1,896,338) 927,564 7,949,135 (2,719,798) 5,229,338 Receivables 180,906 - 180,906 286,718 - 286,718
Inventory - - - 138,230 - 138,230
Prepaid Items 8,802 - 8,802 807,836 - 807,836
Total current assets 3,013,610 (1,896,338) 1,117,272 9,181,919 (2,719,798) 6,462,122 Capital assets (net of
accumulated depreciation) 966,659 2,461,733 3,428,393 4,142,386 3,059,372 7,201,757 Leased Assets (net of
accumulated amortization) 75,864 75,864 75,864 - 75,864 Other assets 400,380 - 400,380 52,945 - 52,945 - - Total Assets: $ 4,456,514 $ 565,395 $ 5,021,909 $ 13,453,114 $ 339,574 $ 13,792,688
LIABILITIES
Current Liabilities 112,004 - 112,004 168,162 - 168,162 Noncurrent Liabilities 2,339,974 - 2,339,974 2,797,469 - 2,797,469 Other Liabilities 14,849 - 14,849 3,838 3,838
Total Liabilities: $ 2,466,827 $ - $ 2,466,827 $ 2,969,469 $ - $ 2,969,469 NET POSITION (Assets - Liabilities) $ 1,989,687 $ 565,395 $ 2,555,082 $ 10,483,645 $ 339,574 $ 10,823,219 Net Position Breakdown
Net Investment in Capital Assets 966,659 1,249,561 2,216,221 4,142,386 1,143,358 5,285,743 Restricted for capital expansion - -
Unrestricted 1,023,027 (684,166) 338,861 6,341,260 (803,784) 5,537,476 Total Net Position $ 1,989,687 $ 565,395 $ 2,555,082 $ 10,483,645 $ 339,574 $ 10,823,219 Table 7
Quarterly Financial Report – FY 2024-25 Fourth Quarter
Unaudited Financial Data Fourth Quarter Ending June 30, 2025 11 Wastewater and Wastewater Capital Funds
Wastewater and
Wastewater Capital Funds Wastewater
Wastewater
Capital Wastewater Total
Operating Revenues
Charge for Services 1,246,032 - 1,246,032
Interest Income 35,116 - 35,116
Connection Fees - 268,300 268,300
Other Revenues 3,492 - 3,492
Total Operating Revenue 1,284,640 268,300 1,552,940
Operating Expenses
Employee Services 574,132 - 574,132
Operating & Maintenance 1,116,551 - 1,116,551
Depreciation* 233,049 107,031 340,080
Minor Capital 21,050 - 21,050
Total Operating Expenses 1,944,783 107,031 2,030,764
Operating Profit(Loss) (660,143) 161,269 (498,874)
Transfers In (Out)
Use of Reserves for Operating 660,143 - 660,143
Transfers In - CIP - - -
Transfers Out - CIP** (6,600) (104,857) (111,457)
Total Revenue 1,284,640 268,300 1,552,940
Total Expenditures (1,944,783) (107,031) (2,051,814)
Net Profit (Loss) (660,143) 161,269 (498,874)
*Depreciation is final.
** For information purposes only, capitalized at the end of the fiscal year.
Table 8
Revenue and Expenses
Table 8 summarizes Revenue and Expenditures for the Wastewater and Wastewater Capital Funds. On the Financial Statements, both funds are combined as one fund. The Wastewater Capital Fund is structured to record capital contributions and is used to record capital improvements that enhance capacity. The change in Fund Balance is due to planned operating and CIP expenditures exceeding estimated revenue from charges for wastewater service and connection fee revenue and offset by any existing Fund Balance. The Wastewater Funds ended the Fourth Quarter with approximately $920,000 in cash combined (Table 7) and combined Fund Balance of approximately $2.55 Million.
Table 9 illustrates the Wastewater Fund budget to actuals. Wastewater Fund operating expenditures have exceeded operating revenues by $660,143 at the end of the Fourth Quarter (excluding Capital Improvement expenses). In accordance with Generally Accepted Accounting Principles (GAAP), capital expenditures are not recorded as expenditures; rather, depreciation expense is recorded over each asset’s useful life. The amount spent on capital projects are capitalized and shown on the Balance Sheet at the end of the fiscal year.
Quarterly Financial Report – FY 2024-25 Fourth Quarter
Unaudited Financial Data Fourth Quarter Ending June 30, 2025 12 Budget projections for wastewater services slightly exceeded expectations. Interest revenue exceeds budget projections at 117.05 percent primarily from interest received from the Local Agency Investment Fund (LAIF) through June 30, 2025. Overall total Wastewater operating revenues are 103.38 percent of budget projections.
Wastewater operating expenditures have reached 99.89 percent of the budget. Operating and Maintenance category exceeded the budget due to the cleaning and inspection of about 32,000 feet of the existing sewer main line. Additionally, major repairs were necessary for the backwash piping at Hwy 246 Well 9.
The Wastewater Fund utilizes reserves to fund Capital Improvement projects (CIPs). The budgeted transfer out for CIPs for FY 2024-25 is $565,000. Table 10 illustrates the Wastewater Capital budget to actuals. The transfers out for CIP are displayed for informational purposes to illustrate cash flows and will be capitalized at the end of the fiscal year.
Wastewater Fund 005 Original
Budget
Current
Budget YTD Actuals Percent of Budget
Operating Revenues
Charge for Services 1,212,650 1,212,650 1,246,032 102.75% Interest Income 25,000 30,000 35,116 117.05%
Other Revenues - - 3,492 0.00%
Total Operating Revenue 1,237,650 1,242,650 1,284,640 103.38% Operating Expenses
Employee Services 561,193 574,772 574,132 99.89%
Operating & Maintenance 895,024 923,008 1,116,551 120.97% Depreciation* 286,100 286,100 233,049 81.46%
Minor Capital 78,000 135,000 21,050 15.59%
Total Operating Expenses 1,820,317 1,918,880 1,944,783 101.35% Operating Profit(Loss) (582,667) (676,230) (660,143)
Transfers In (Out)
Use of Reserves for Operating 582,667 676,230 660,143 97.62% Transfers In - for CIP 565,000 565,000 - 0.00%
Transfers Out - CIP** (565,000) (565,000) (6,600) 1.17% Total Revenue 2,385,317 2,483,880 1,284,640 51.72%
Total Expenditures (2,385,317) (2,483,880) (1,944,783) 78.30% Net Profit (Loss) - - (660,143)
*Depreciation is final. Capital Expenditures are capitalized at the end of the fiscal year. ** For information purposes only, capitalized at the end of the fiscal year.
Table 9
Quarterly Financial Report – FY 2024-25 Fourth Quarter
Unaudited Financial Data Fourth Quarter Ending June 30, 2025 13 Wastewater Capital 006 Original Budget Current Budget YTD Actuals Percent Revenues
Connection Fees - - 268,300 0.00%
Interest Income - - - 0.00%
Transfers from Reserves - - - 0.00%
Transfer In from other Funds 315,000 315,000 - 0.00%
Total Revenue 315,000 315,000 268,300 85.17%
Expenses
Depreciation 15,000 15,000 107,031 713.54%
Transfer to CIP Projects* 300,000 300,000 - 0.00%
Total Expenses 315,000 315,000 107,031 33.98%
Table 10
* Depreciation is capitalized at the end of the fiscal year and capital expenditure is included in depreciation.
Total capital expenditures recorded on the balance sheet is $104,857.19.
Quarterly Financial Report – FY 2024-25 Fourth Quarter
Unaudited Financial Data Fourth Quarter Ending June 30, 2025 14 Water and Water Capital Funds
Water and Water Capital Funds Water
Water
Capital Water Total
Operating Revenues
Charge for Services 2,766,800 - 2,766,800
Interest Income 159,080 - 159,080
Connection Fees - 223,293 223,293
Other Revenues 271,567 - 271,567
Total Operating Revenue 3,197,447 223,293 3,420,740
Operating Expenses
Employee Services 388,303 - 388,303
Operating & Maintenance 1,824,622 - 1,824,622
Depreciation* 247,660 112,014 359,674
Minor Capital 21,050 - 21,050
Total Operating Expenses 2,481,635 112,014 2,572,600
Operating Profit(Loss) 715,812 111,279 827,091
Transfers In (Out)
Use of Reserves for Operating - - -
Transfers In - CIP - - -
Transfers Out - CIP** (250,320) (228,332) (478,652)
Total Revenue 3,197,447 223,293 3,420,740
Total Expenditures (2,481,635) (112,014) 3,051,251
Net Profit (Loss) 715,812 111,279 827,091
*Depreciation is final. Capital Expenditures recorded here and depreciated annually. ** For information purposes only, capitalized at the end of the fiscal year.
Table 11
Revenue and Expenses
Table 11 summarizes Revenue and Expenditures for the Water and Water Capital Funds. On the Financial Statements, both funds are combined as one fund. The Water Capital Fund is structured to record capital contributions and is used to record capital improvements that enhance capacity. The change in Fund Balance is due to planned operating and CIP expenditures exceeding estimated revenue from charges for Water service and connection fee revenue and offset by any existing Fund Balance. The Water Funds ended the Fourth Quarter with approximately $5.22 Million in cash combined (Table 7) and combined Fund Balance of approximately $10.82 Million.
Table 12 illustrates the Water Fund budget to actuals. Water Fund operating revenue exceeded operating expenditures by $715,812 at the end of the Fourth Quarter (excluding Capital Improvement expenses). In accordance with Generally Accepted Accounting Principles (GAAP), capital expenditures
Quarterly Financial Report – FY 2024-25 Fourth Quarter
Unaudited Financial Data Fourth Quarter Ending June 30, 2025 15 are not recorded as expenditures; rather, depreciation expense is recorded over each asset’s useful life.
The amount spent on capital projects are capitalized and shown on the Balance Sheet at the end of the fiscal year.
At the end of the fiscal year, revenue from Charges for Services exceeded budget projections, reaching 113.08 percent. This is attributed to increased usage of services due to lack of rain, as there have been no rate adjustments since 2018. Interest revenue has also exceeded budget projections reaching 127.26 percent, primarily from interest received from the Local Agency Investment Fund (LAIF). Overall, total Water operating revenues are 124.33 percent of budget projections.
Water operating expenditures are at 90.44 percent of the budget. Overall, Water Fund expense categories were within budget, except for the Depreciation category. The Water Fund utilizes reserves to fund Capital Improvement projects (CIPs). The budgeted transfer out for CIPs for FY 2024-25 is $674,123. Table 13 illustrates the Water Capital budget to actuals. The transfers out for CIP are displayed for informational purposes to illustrate cash flows and will be capitalized at the end of the fiscal year.
Water Fund 020 Original
Budget
Current
Budget YTD Actuals Percent of
Budget
Operating Revenues
Charge for Services 2,446,670 2,446,670 2,766,800 113.08% Interest Income 51,000 125,000 159,080 127.26%
Other Revenues - - 271,567 0.00%
Total Operating Revenue 2,497,670 2,571,670 3,197,447 124.33% Operating Expenses
Employee Services 381,012 480,473 388,303 80.82%
Operating & Maintenance 1,771,471 1,990,494 1,824,622 91.67% Depreciation* 200,000 200,000 247,660 123.83%
Minor Capital 18,000 73,000 21,050 28.84%
Total Operating Expenses 2,370,483 2,743,967 2,481,635 90.44% Operating Profit(Loss) 127,187 (172,297) 715,812
Transfers In (Out)
Use of Reserves for Operating - 172,297 - 0%
Transfers In - for CIP 207,813 674,123 - 0%
Transfers Out - CIP** (335,000) (674,123) (250,320) 37% Total Revenue 2,705,483 3,418,090 3,197,447 94%
Total Expenditures (2,705,483) (3,418,090) (2,481,635) 73% Net Profit (Loss) - - 715,812
*Depreciation is final. Capital Expenditures recorded here and depreciated annually. ** For information purposes only, capitalized at the end of the fiscal year.
Table 12
Quarterly Financial Report – FY 2024-25 Fourth Quarter
Unaudited Financial Data Fourth Quarter Ending June 30, 2025 16 Water Capital 021 Original Budget Current Budget YTD Actuals Percent Revenues
Connection Fees - - 223,293 0%
Interest Income - - - 0%
Transfers from Reserves - - - 0%
Transfer In from Fund 020 285,000 425,000 - 0%
Total Revenue 285,000 425,000 223,293 53%
Expenses
Depreciation 35,000 75,000 112,014 149%
Transfer to CIP Projects* 250,000 350,000 - 0%
Total Expenses 285,000 425,000 112,014 26%
Table 13
* Depreciation is capitalized at the end of the fiscal year and capital expenditures are included in depreciation.
Total capital expenditures recorded on the balance sheet is $228,331.74.
Percent
Used
-390,196.86 48.00%
-3,775,119.42 44.10%
-740,037.08 24.78%
-438,272.81 20.31%
-115,137.29 80.78%
-407,707.52 39.67%
-5,866,470.98 43.11%
40,000.00 0.00%
40,000.00 0.00%
-30,000.00 0.00%
425,000.00 0.00%
395,000.00 7.06%
74,500.00 0.00%
75,000.00 0.00%
700,000.00 0.00%
849,500.00 0.00%
40,000.00 0.00%
40,000.00 0.00%
80,000.00 0.00%
80,000.00 0.00%
16,395.50 78.14%
55,793.75 44.21%
858,949.81 28.42%
931,139.06 32.28%
Capital Improvement Budget Quarterly Report
City of Buellton, CA Account Summary
For Fiscal: 2024-2025 Period Ending: 6/30/2025
Variance
Favorable
(Unfavorable)
Original
Total Budget
Current
Total Budget
Fiscal
Activity
Fund: 092 - Capital Improvement Proj Fund
Revenue
092-49726 Transfer from Gas Tax Fund 100,000.00 750,416.00 360,219.14 092-49727 Transfer from General Fund 1,005,000.00 6,753,331.00 2,978,211.58 092-49728 Transfer from Measure A 360,000.00 983,852.00 243,814.92 092-49729 Transfer from Sewer Fund 550,000.00 550,000.00 111,727.19 092-49732 Transfer from Water Fund 300,000.00 599,123.00 483,985.71 092-49734 Transfer from ARPA Fund 0.00 675,743.00 268,035.48 Revenue Total: 2,315,000.00 10,312,465.00 4,445,994.02
Expense
Department: 102 - Storm Drain Outfall Repairs and Re-Establishment 092-102-71500 Project Management/Inspection 40,000.00 40,000.00 0.00 Department: 102 - Storm Drain Outfall Repairs and Re-Establishment Total: 40,000.00 40,000.00 0.00 Department: 207 - Santa Ynez River Trail
092-207-70000 Conceptual Plan and Feasibility 0.00 0.00 30,000.00 092-207-70005 Design/Permitting 75,000.00 425,000.00 0.00 Department: 207 - Santa Ynez River Trail Total: 75,000.00 425,000.00 30,000.00 Department: 212 - The Avenue Median 3 Improvement
092-212-70005 Design/Permitting 75,000.00 75,000.00 500.00 092-212-71500 Project Management/Inspection 75,000.00 75,000.00 0.00 092-212-74100 Construction/Improvement 700,000.00 700,000.00 0.00 Department: 212 - The Avenue Median 3 Improvement Total: 850,000.00 850,000.00 500.00 Department: 214 - City Hall Generator/Electrical Replacement 092-214-74100 Construction and Improvement 0.00 40,000.00 0.00 Department: 214 - City Hall Generator/Electrical Replacement Total: 0.00 40,000.00 0.00 Department: 217 - River View Park Basketball Court Resurfacing 092-217-74100 Construction and Improvement 0.00 80,000.00 0.00 Department: 217 - River View Park Basketball Court Resurfacing Total: 0.00 80,000.00 0.00 Department: 220 - Willemsen Parking Lot
092-220-70005 Design and Permitting 0.00 75,000.00 58,604.50 092-220-71500 Project Management and Inspection 0.00 100,000.00 44,206.25 092-220-74100 Construction/Improvements 0.00 1,200,000.00 341,050.19 Department: 220 - Willemsen Parking Lot Total: 0.00 1,375,000.00 443,860.94
Status: On-going.
Status: In discussion with SBCAG for MOU and project management for the SYRT project.
Status: Planning intern working on concepts. Waiting on Council direction.
Status: Pursuing Grant funding with CalOES.
Status: Not started.
Status: Bid Opening March 13, 2025, Council awarded contract on 4/24/25. Phase 1 of Project under construction.
Percent
Used
31,414.25 15.33%
60,078.00 19.90%
276,079.05 86.11%
367,571.30 82.49%
-10,000.00 0.00%
-88,017.49 49.67%
-98,017.49 46.98%
231,369.38 24.20%
82,102.50 57.90%
257,488.76 76.12%
570,960.64 63.82%
50,000.00 0.00%
50,000.00 0.00%
-76,141.55 291.54%
100,000.00 0.00%
75,000.00 0.00%
200,000.00 0.00%
298,858.45 27.94%
40,595.00 49.26%
80,000.00 5.56%
640,000.00 19.04%
760,595.00 20.71%
Department: 221 - Willemsen House Renovation
092-221-70005 Design and Permitting 0.00 37,100.00 5,685.75 092-221-71500 Project Management and Inspections 0.00 75,000.00 14,922.00 092-221-74100 Construction/Improvements 0.00 1,987,568.00 1,711,488.95 Department: 221 - Willemsen House Renovation Total: 0.00 2,099,668.00 1,732,096.70 Construction and Improvements 0.00 1,078,038.00 820,549.24 Department: 307 - McMurray Road Widening/TS (13/14) Total: 0.00 1,578,294.00 1,007,333.36 Department: 307 - McMurray Road Widening/TS (13/14)
092-307-71200 Right of Way Acquistion 0.00 305,256.00 73,886.62 092-307-71500 Project Management and Inspections 0.00 195,000.00 112,897.50 Budget Report For Fiscal: 2024-2025 Period Ending: 6/30/2025 Department: 309 - West Highway 246 Safety Improvements
092-309-70000 Conceptual Plan and Feasibility 0.00 39,752.00 115,893.55 092-309-70005 Design and Permitting 0.00 100,000.00 0.00 Department: 308 - No. Ave of the Flags Park and Ride
092-308-70005 Design and Permitting 0.00 50,000.00 0.00 Department: 308 - No. Ave of the Flags Park and Ride Total: 0.00 50,000.00 0.00 092-307-74100
092-309-71500 Project Management and Inspection 0.00 75,000.00 0.00 092-309-74100 Construction and Improvements 0.00 200,000.00 0.00 Department: 309 - West Highway 246 Safety Improvements Total: 0.00 414,752.00 115,893.55 Department: 322 - Road Maintenance (2023-24)
092-322-70005 Design and Permitting 0.00 80,000.00 39,405.00 092-322-71500 Project Management & Inspection 0.00 80,000.00 4,445.00 092-322-74100 Construction and Improvement 0.00 640,000.00 121,843.58 Department: 322 - Road Maintenance (2023-24) Total: 0.00 800,000.00 165,693.58
Variance
Favorable
(Unfavorable)
Original
Total Budget
Current
Total Budget
Fiscal
Activity
Department: 223 - SYVCO CDBG
092-223-71500 Project Management and Inspection 0.00 10,000.00 0.00 092-223-74100 Construction/Improvements 0.00 174,885.00 86,867.51 Department: 223- SYVCO CDBG Total: 0.00 184,885.00 86,867.51 Status: Construction completed and Council approved Notice of Completion on May 8, 2025.
Status: Construction completed and Council approved Notice of Completion on 12/12/24.
Status: TCE obtained. Project under construction.
Status: Not started.
Status: In conceptual plan/feasibility with consultant and Caltrans.
Status: Council awarded construction contract on 6/26/25. Anticipated construction start in July.
Percent
Used
75,000.00 0.00%
75,000.00 0.00%
350,000.00 0.00%
500,000.00 0.00%
50,000.00 0.00%
50,000.00 0.00%
896.40 99.40%
896.40 99.40%
100,000.00 0.00%
100,000.00 0.00%
50,000.00 0.00%
50,000.00 0.00%
15,438.04 84.56%
15,438.04 84.56%
68,963.80 21.96%
287,546.57 63.44%
356,510.37 59.25%
Department: 323 - Road Maintenance (2024-25)
092-323-70005 Design and Permitting 75,000.00 75,000.00 0.00 Budget Report For Fiscal: 2024-2025 Period Ending: 6/30/2025 Variance
Favorable
(Unfavorable)
Original
Total Budget
Current
Total Budget
Fiscal
Activity
092-323-71500 Project Management and Inspection 75,000.00 75,000.00 0.00 092-323-74100 Construction and Improvements 350,000.00 350,000.00 0.00 Department: 323 - Road Maintenance (2024-25) Total: 500,000.00 500,000.00 0.00 Department: 401 - River View Park Misc. Improvements
092-401-74100 Construction and Improvements 0.00 50,000.00 0.00 Department: 401 - River View Park Misc. Improvements Total: 0.00 50,000.00 0.00 Department: 603 - WTP Facilities Improvement (13/14)
092-603-74100 Construction and Improvements 150,000.00 150,000.00 149,103.60 Department: 603 - WTP Facilities Improvement (13/14) Total: 150,000.00 150,000.00 149,103.60 Department: 605 - WTP Backwash Reclamation Improvement Project 092-605-74100 Construction and Improvements 0.00 100,000.00 0.00 Department: 605 - WTP Backwash Reclamation Improvement Project Total: 0.00 100,000.00 0.00 Department: 609 - Supplemental Well/WTP Feasibility
092-609-70000 Conceptual Plan and Feasibility 50,000.00 50,000.00 0.00 Project Management and Inspections 0.00 88,373.00 19,409.20 Department: 609 - Supplemental Well/WTP Feasibility Total: 50,000.00 50,000.00 0.00 Department: 610 - Water Distribution System Improvements 092-610-74100 Construction and Improvements 100,000.00 100,000.00 84,561.96
092-613-74100 Construction/Improvements 0.00 786,493.00 498,946.43 Department: 613 - Res No2 Reroof Total: 0.00 874,866.00 518,355.63 Department: 610 - Water Distribution System Improvements Total: 100,000.00 100,000.00 84,561.96 Department: 613 - Res No2 Reroof
092-613-71500
Status: Not started.
Status: On-going.
Status: On-going.
Status: On-going.
Status: On-going.
Status: Project completed. Notice of Completion to Council on 10/10/24.
Status: Project is combined with 322- Road Maintenance (2023-24). Council awarded construction contract for combined project on 6/26/25. Anticipated construction start in July.
Percent
Used
50,000.00 0.00%
193,400.00 3.30%
243,400.00 2.64%
194,872.81 35.04%
194,872.81 35.04%
5,866,470.98 43.11%
0.00 0.00%
FY 24/25 YTD FY 24/25 YTD 6/30/2025
Expenditures CIP Funding Est. Ending Fund
Balance
$ 2,978,211.58 9,648,444.81 $ 15,035,783.03 $
6,600.00 1,944,782.80 $ 1,989,686.66 $
104,857.19 565,395.43 105,127.19 $
2,481,635.00 10,483,645.19 255,653.97 $
228,331.74 112,014.39 339,574.07 $
360,219.14 136,706.21 620,082.75 $
243,814.92 30,000.00 1,008,052.97 $
268,035.48 - 33,455.43 $
$ 4,445,994.02 14,458,440.40 $ 30,075,675.53 $
Department: 704 - Sewer Line Replacement
092-704-71500 Project Management and Inspections 50,000.00 50,000.00 0.00 092-704-74100 Construction and Improvements 200,000.00 200,000.00 6,600.00 Department: 704 - Sewer Line Replacement Total: 250,000.00 250,000.00 6,600.00 Department: 706 - WWTP Facilities Improvement
092-706-74100 Construction and Improvements 300,000.00 300,000.00 105,127.19 300,000.00 300,000.00 105,127.19
Expense Total: 2,315,000.00 10,312,465.00 4,445,994.02
Fund: 092 - Capital Improvement Proj Fund Surplus (Deficit): 0.00 0.00 0.00 031- Measure A
032- ARPA
Budget Report For Fiscal: 2024-2025 Period Ending: 6/30/2025 Variance
Favorable
(Unfavorable)
Original
Total Budget
Current
Total Budget
Fiscal
Activity
Department: 706 - WWTP Facilities Improvement Total:
Revenue
$ 12,258,300.16
$ 1,284,640.03
$ 268,300.40
$ 3,197,447.38
$ 223,293.00
$ 378,148.18
$ 475,509.51
$ 268,035.48
Totals:
Fund Balance Analysis - Capital Improvement Project Funding Sources FY 2024-25
$ 18,353,674.14
7/1/2024
$ 15,404,139.26
$ 2,649,829.43
$ 404,126.38
$ 9,767,833.01
$ 228,295.46
$ 738,859.92
$ 806,358.38
$ 33,455.43
$ 30,032,897.27
Est. Beginning
Fund Balance
Fund
001 - General Fund
005 - Wastewater
006 - Wastewater Capital
020 - Water
021 - Water Capital
025 - Gas Tax
FY 24/25 YTD
Status: On-going.
Status: On-going.
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 5
To: The Honorable Mayor and City Council
From: Scott Wolfe, City Manager
Meeting Date: November 13, 2025
Subject: Continuance of Public Hearing for Ordinance No. 25-06 Ordinance No. 25-06 – “An Ordinance of the City Council of the City of Buellton, California, Amending Chapter 3.28.060 of the Buellton Municipal Code Pertaining to Registration Requirements of Hotel Operators Subject to Transient Occupancy Tax, and Adding Chapter 19.06.290 of the Buellton Municipal Code Pertaining to the Operation of Hotels for Short Term Rental Use Only (25-ZOA-01)” (Introduction and First Reading)
______________________________________________________________________________
BACKGROUND
At its October 23, 2025, meeting, the City Council continued the public hearing for Ordinance 25-06 pertaining to the conversion of long-term residential hotels back to short term rentals to a date certain of November 13. This continuance was made in order to allow time for the California Department of Housing and Community Development (HCD) to provide feedback on the ordinance and associated program of providing replacement units for various motels on Avenue of Flags. At the time of publication of the agenda, HCD has not yet responded. Therefore, in order to provide additional time for HCD to respond, and to avoid the holiday period, staff is recommending that the City Council continue this matter to a date uncertain. Once HCD has weighed in, Staff will then re-notice the hearing for a future meeting of the City Council. Staff currently expects this hearing to take place in January.
RECOMMENDATION
That the City Council continue the public hearing for Ordinance No. 25-06 to a date uncertain, and direct staff to re-notice the public hearing once feedback from HCD is received.
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 6
To: The Honorable Mayor and City Council Members
From: Scott Wolfe, City Manager
Meeting Date: November 13, 2025
Subject: Ordinance No. 25-07 – “An Ordinance of the City Council of the City of Buellton, California, Setting Policies Governing the Planting and Care of Trees on Public Property and Making Provisions for the Emergency Removal of Trees on Private Property under Certain Conditions” (Introduction and First Reading)
______________________________________________________________________________
BACKGROUND
A desire of the City Council over the past several years has been the achievement of the Tree City USA designation for Buellton. This designation identifies cities that recognize the many benefits that a healthy urban forest can provide, and encourage and prioritize the planting, care, and maintenance of trees on public and private property.
One of the requirements of the Tree City USA designation is the inclusion of tree-related provisions within the Municipal Code which help to ensure that the City prioritizes the planting, care, and maintenance of trees within the City. The Buellton Municipal Code has several provisions relating to trees, but these tend to be very broad in scope, or address trees planted on private property within the context of a development project.
To meet the Tree City USA requirement, staff is bringing forward the attached draft ordinance to create a new chapter in Title 9 (Public Peace, Morals, and Welfare) of the Buellton Municipal Code. This new chapter would establish additional requirements for trees on public – and in some cases private – properties. These requirements establish the authority and responsibility of the Public Works Director for the management of public trees, formally identify the Planning Commission as the Tree and Landscape Advisory Board with additional duties described beyond what has previously been identified, add legal protection for public trees, and establish a process for the declaration of public nuisance for trees on private property in certain circumstances.
Despite the intent to meet the requirement to achieve the Tree City USA designation, this ordinance is beneficial in that it provides the City with additional tools to ensure that the City’s urban forest is protected and has a greater opportunity to thrive and provide benefits in the future beyond those we see today. The adoption of this ordinance is intended to not only accomplish this but express the City’s commitment to the enhancement of our residents’ quality of life.
Ordinance No. 25-07 Page 2 November 13, 2025
FISCAL IMPACT
There is no significant fiscal impact anticipated as a result of the proposed Municipal Code Amendment.
ENVIRONMENTAL REVIEW
The adoption of the ordinance associated with this item is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15307, because the proposed Ordinance represents an action by a regulatory agency to assure the maintenance, restoration, or enhancement of a natural resource.
RECOMMENDATION
Staff recommends that the City Council consider the introduction and first reading of Ordinance No. 25-07 – “An Ordinance of the City Council of the City of Buellton, California, Setting Policies Governing the Planting and Care of Trees on Public Property and Making Provisions for the Emergency Removal of Trees on Private Property under Certain Conditions” by title only and waive further reading.
ATTACHMENTS
Ordinance No. 25-07
ORDINANCE NO. 25-07
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF BUELLTON, CALIFORNIA, SETTING
POLICIES GOVERNING THE PLANTING AND CARE
OF TREES ON PUBLIC PROPERTY AND MAKING
PROVISIONS FOR THE EMERGENCY REMOVAL OF
TREES ON PRIVATE PROPERTY UNDER CERTAIN
CONDITIONS
THE CITY COUNCIL OF THE CITY OF BUELLTON DOES ORDAIN AS FOLLOWS:
SECTION 1. Findings. The City Council finds and declares as follows:
WHEREAS, the City of Buellton (“City”) has adopted a General Plan and Specific Plans to ensure a well-planned and safe community; and
WHEREAS, the City has enacted a Municipal Code for the protection of public health, safety, and welfare; and
WHEREAS, the City has adopted Community Design Guidelines and other policies to enhance the quality of life and the general environment within the City; and WHEREAS, each of these documents have general policies and regulations pertaining to trees but lack specific identification of authority and responsibility for public trees, practices governing the planting and care of trees on public property, and provisions for the emergency removal of trees on private property.
SECTION 2. Chapter 9.36 of Title 9 of the Buellton Municipal Code is hereby added to read:
9.36.010. Purpose. To enhance the quality of life and the present and future health, safety, and welfare of all residents, to enhance property values, and to ensure proper planting and care of trees on public property, the City Council herein delegates the authority and responsibility for managing public trees, creates a Tree and Landscape Advisory Board, establishes practices governing the planting and care of trees on public property, and makes provision for the emergency removal of trees on private property under certain conditions.
9.36.020. Definitions.
As used in this Article, the following words and phrases shall have the meanings indicated:
Damage – any injury to or destruction of a tree, including but not limited to: uprooting; severance of all or part of the root system or main trunk; storage of material on or compaction of surrounding soil; a substantial change in the natural grade above a root system or around a trunk; surrounding the tree with impervious paving materials; or any trauma caused by accident or collision.
Ordinance No. 25-07 Page 2 November 13, 2025
Nuisance – any tree, or limb thereof, that has an infectious disease or insect; is dead or dying; obstructs the view of traffic signs or the free passage of pedestrians or vehicles; or threatens public health, safety, and welfare.
Parkway – the area along a public street between the curb and the sidewalk; or if there is no curb or sidewalk, the unpaved portion of the area between the street right-of-way line and the paved portion of the street or alley.
Public property – all grounds and rights-of-way (ROWs) owned or maintained by the City.
Public tree – any tree or woody vegetation on city-owned or city-maintained property or rights-of-way.
Top or Topping – the non-standard practice of cutting back of limbs to stubs within a tree’s crown to such a degree so as to remove the normal canopy and disfigure the tree.
9.36.030. Authority and power.
(a) Delegation of authority and responsibility. The Director of Public Works and/or their designee, hereinafter referred to as the “Director”, shall have full authority and responsibility to plant, prune, maintain and remove trees and woody plants growing in or upon all municipal streets, rights-of-ways, city parks, and other public property. This shall include the removal of trees that may threaten electrical, telephone, gas, or any municipal water or sewer line, or any tree that is affected by fungus, insect, or other pest disease.
(b) Coordination among city departments. All City departments will coordinate as necessary with the Director and will provide services as required to ensure compliance with this Ordinance as it relates to streets, alleys, rights-of-way, drainage, easements, and other public properties not under direct jurisdiction of the Director.
(c) Interference. No person shall hinder, prevent, delay, or interfere with the Director or his agents while engaged in carrying out the execution or enforcement of this Ordinance.
9.36.040. Tree and Landscape Advisory Board.
The City Council hereby creates a “Tree and Landscape Advisory Board,” hereinafter referred to as the “Board.”
(a) Duties. The Board shall act in an advisory capacity to the Director of Public Works and the Director of Planning and shall:
(1) Review, conduct public discussions, and make recommendations to City staff regarding disputes or other issues pertaining to the planting, care, and maintenance of trees and landscaping on public property;
(2) review, conduct hearings, and make decisions regarding disputes or other issues pertaining to the planting, care, and maintenance of trees and landscaping on private property subject to City regulation (native tree permits, approved landscape plans, etc.); (3) Coordinate and promote Arbor Day activities;
(4) Review and update a five-year plan to plant and maintain trees on city property; (5) Support public awareness and education programs relating to trees;
Ordinance No. 25-07 Page 3 November 13, 2025
(6) Review city department concerns relating to tree care; (7) Submit an annual report of its activities to the City Council; (8) Assist with the annual application to renew the Tree City USA designation; (9) Recommend a list of tree species for planting on City property, and a list of prohibited species; and (10)Other duties that may be assigned by City Council.
(b) Membership. The Board shall consist of the members of the Planning Commission, as appointed by the City Council pursuant to Section 2.28.050 of this Code. Members of the Board will serve without compensation.
(c) Officers. The Board shall annually select one of the members to serve as chair and may appoint a second member to serve as vice-chair.
(d) Meetings. The Board shall meet on an Ad Hoc basis, immediately following Planning Commission meetings. All meetings shall be open to the public. The Board chair may schedule additional meetings as needed.
9.36.050. Tree planting and care standards.
(a) Standards. All planting and maintenance of public trees shall conform to the American National Standards Institute (ANSI) A-300 "Standards for Tree Care Operations" and shall follow all tree care Best Management Practices (BMPs) published by the International Society of Arboriculture. (b) Requirements of franchise utility companies. The maintenance of public trees for utility clearance shall conform to all applicable utility industry standards. (c) Preferred species list. The Director shall maintain an official list of desirable tree species for planting on public property. Trees from this approved list may be planted without special permission; other species may be planted with written approval from the Director. (d) Planting distances. The Director shall develop and maintain an official set of spacing requirements for the planting of trees on public property. No tree may be planted within the visibility triangle of a street intersection or within 10 feet of a fire hydrant.
(e) Planting trees under electric utility lines. Only trees listed as Ornamental trees on the official city tree species list may be planted under or within 15 lateral feet of any overhead utility wire.
9.36.060. Prohibition against harming public trees.
(a) It shall be unlawful for any person, firm, or corporation to damage, remove, or cause the damage or removal of a tree on public property without written permission from the Director. (b) It shall be unlawful for any person, firm, or corporation to attach any cable, wire, sign, or any other object to any street, park, or public tree.
(c) It shall be unlawful for any person, firm, or corporation to “top” any public tree. Trees severely damaged by storms or other causes, where best pruning practices are impractical may be exempted from this provision at the determination of the Director.
(d) Any person, firm, corporation, or city department performing construction near any public tree(s) shall consult with the Director and shall employ appropriate measures to protect the tree(s), according to
Ordinance No. 25-07 Page 4 November 13, 2025
procedures contained in the Best Management Practices (BMPs) for “Managing Trees During Construction” published by the International Society of Arboriculture. (e) Each violation of this section as determined and notified by the Director shall constitute a separate violation, punishable by fines and penalties under Section 10, in addition to mitigation values placed on the tree(s) removed or damaged in violation of this section.
9.36.070. Adjacent owner responsibility.
(a) The owner of land adjacent to any city street or highway, with permission of the Director and when acting within the provisions of this Ordinance, may plant and maintain trees in the adjacent parkway area. (b) No property owner shall allow a tree, or other plant growing on his or her property to obstruct or interfere with pedestrians or the view of drivers, thereby creating a hazard. If an obstruction persists, the Director shall notify the property owner to prune or remove the tree or plant. If the owner fails to comply with the notice, the City may undertake the necessary work and charge the cost to the property owner.
9.36.080. Certain trees declared a nuisance.
(a) Any tree, or limb thereof, on private property determined by the Director to have contracted a lethal, communicable disease or insect; to be dead or dying; to obstruct the view of traffic signs or the free passage of pedestrians or vehicles; or that threatens public health, safety, and welfare is declared a nuisance and the City may require its treatment or removal. (b) Private property owners have the duty, at their own expense, to remove or treat nuisance trees on their property. The City may remove such trees at the owner's expense if the owner does not comply with treatment and/or removal as specified by the Director within the written notification period.
9.36.090. Violations and penalty. It is unlawful and a misdemeanor for any person to violate any provision of this chapter and shall subject the violator to punishment in accordance with Chapter 1.32 of the Buellton Municipal Code.
9.36.100. Appeals. Appeals to decisions by the Director or the Tree and Landscape Advisory Board, or to penalties imposed after violations of this ordinance, shall be heard by City Council.
SECTION 3. CEQA. The City Council finds that this Ordinance is not subject to environmental review under the California Environmental Quality Act (“CEQA”).
SECTION 4. Severability. If any section, subsection, sentence, clause, or phrase of this ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this ordinance. The City Council declares that it would have passed this ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.
SECTION 5. Publication. The City Clerk is directed to certify this ordinance and cause it to be published in the manner required by law.
Ordinance No. 25-07 Page 5 November 13, 2025
PASSED, APPROVED, AND ADOPTED this _____ day of December 2025. __________________________
David Silva
Mayor
ATTEST:
__________________________
Linda Reid
City Clerk
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 7
To: The Honorable Mayor and City Council
From: Allison Firey, Recreation Coordinator
Meeting date: November 13, 2025
Subject: Consideration of Arts and Culture Project Application: Banner and Social Media Outreach - Buellton.Art
______________________________________________________________________________
BACKGROUND
Banner and Social Media Outreach—Buellton.Art
The Buellton Banner and Social Media Outreach Project (Buellton.Art) started in 2023 with a mission to transform the City of Buellton into an outdoor art gallery for all to enjoy.
The City Council previously approved funding for this project in 2023/2024 (theme: Funky Flowers and Butterflies), 2024/2025 (theme: Exploring the Ocean), and 2025-/2026 (theme: Up in the Air). These banners have been displayed on Industrial way and along Hwy 246.
The requested funds will pay to create 15 “sets” of banners (60 pieces/4 designs on each banner) featuring art elements from over seventy (70) community artists ages 5-80 that will be displayed for one year. The project also has several outreach components. The first component is creating a digital art piece that the City and the Buellton Chamber will post on social media with the month’s featured artwork and artists. The second component is creating a one-sided flyer featuring the artwork for two (2) months to be sent out in the water bill every other month (when there’s not a Buellton Buzz). The third component will be a press release to local media sent each month featuring one design and crediting contributing artists. The last component is that the applicant will send an email to the artist letting them know that their artwork will be featured that month, as well as providing the artist with the artwork so that they may also post on their personal social media pages. The applicant is also working with PG&E to sponsor a Zazzle campaign.
FISCAL IMPACT
The remaining budget for FY 2025/2026 is $74,443. If full funding is approved for this project, as is the recommendation of the Arts and Culture Committee, the remaining budget will be $52, 201.
Arts & Culture Project Page 2 November 13, 2025
RECOMMENDATION
The Buellton Banner project received $10,000 in funding for the 2023/2024 project, $22,291 for the 2024/2025 project, and $23,335 for the 2025/2026 project. For the 2026/2026 project, they are requesting $22,572 in funding. The Arts and Culture Committee has found this applicant easy to work with and has felt that the previous years’ projects have been very valuable contributions to the community. With that in consideration, the Committee would like to recommend that this project be fully funded in the amount of $22,572.
ATTACHMENTS
Attachment 1 - Banner and Social Media Outreach—Buellton.Art Proposal
1 - Buellton.Art - Kristin Neperud Merz - (773) 983-3306
BUELLTON ARTS & CULTURE COMMITTEE
PROJECT REQUEST FORM
DATE: 8/1/2025
NAME OF PROJECT: Banner and Social Media Outreach - Buellton.Art PROJECT DATE(S): November 2025-July 2027
KEY ORGANIZER: Kristin Neperud Merz
CONTACT INFORMATION: 773.983.3306 / [email protected] TYPE OF PROGRAM: [x] ARTS PROGRAM [ ] CULTURE PROGRAM [ ] BOTH TOTAL PROJECT BUDGET: $22,242
AMOUNT OF FUNDING REQUESTED: $22,242
HAS APPLICANT RECEIVED FUNDING FROM THE BUELLTON ARTS & CULTURE PROGRAM PERVIOUSLY? IF SO, WHEN WAS THE LAST TIME AND FOR WHAT AMOUNT? [x] YES or [ ] NO IF YES, YEAR: 2024/5 AMOUNT $23,335
IF APPLICANT DOES NOT RECEIVE THE FULL AMOUNT OF FUNDING REOUESTED, WILL THE PROPOSED PROJECT STILL MOVE FORWARD?
[ ] YES or [x] NO
ARTS & CULTURE
B U E L LTO N , C A
2 - Buellton.Art - Kristin Neperud Merz - (773) 983-3306 The Banner Art:
Create artwork for city streets. With 15 design “sets”. Last year we used art elements from over 70 community artists aged 5-80.
Buellton.art
3 - Buellton.Art - Kristin Neperud Merz - (773) 983-3306 Plus the Outreach:
• Social media artwork: Create one
square digital art piece that the city
and Chamber send out on social
media with the month’s featured
artwork and artists.
• Water Bill Insert - Create a one sided
flyer featuring the artwork for 2 months
and sent in the water bill every other
month (when there is not a Buellton
Buzz).
• Press release to local media sent
each month featuring one design
and crediting contributing artists
• Send emails to artist’s contact
person letting them know their
artwork will be featured that month,
and providing them the artwork if they
want to also post on social media
Sample Social Media
Sample Water Bill Insert
BANNER PRINTING
All Existing Banners + 14 on Industrial Way
+14 of the Unused Spaces on Hwy 246
New Hangers
2025-2026 RECAP
ONE TIME COSTS for the year
Convert artwork
to digital format
Create compilation
of 14 banner Sets
Buellton.art - Modify website for new project
and submissions & put up new art and banners
Plus - Ongoing web maintenance for one year
Try to get sponsors
Calling All Artist Campaign
Create Social Media, Flyer & Water Bill and Flyers up
Print Flyers and Water Bill One Pager and Buy Protector Sheets
Misc. Admin/Organization/Emails/
85 pieces
94 hours = $5,170
(Shorted $732) Plan 56 pieces,
(4 designs per banner set)
1.25 hours average each
Set up social media pieces,
Send emails to artist’s contact person
letting them know their artwork will be featured that month, and providing them the artwork if they want to also post on social media
Write and distribute press release with
one page artwork design to:
Newspapers: SYV News, Santa Ynez Valley Star
TV: KEYT, KSBY
Set up 6 one-pagers (front and back)
to go with Water Bill
Printing costs with city to mail
(1,400 copies)
Every other month
MONTHLY ACTIVITIES
80:20 hours =
$4,418
(Shorted $3,648) 14 design sets Planned to use some extra sponsor money to get 15 sets
4 hours per design
set with coordination
with printers, and
organizing
4 - Buellton.Art - Kristin Neperud Merz - (773) 983-3306 Created cartoon and
go to classrooms
2024/5
Hours/Cost
2025/6
Estimated
2025/6
Actual
Variance
Reason
43:35 Hours
+ ongoing monthly
43:35 Hours
+ ongoing monthly
Sponsorship Unscribbled
Sponsorship
Kat & Squirrel
6 classroom visits
3:30 Hours prep/coor.
$51 print inspiration photos
53+ hours for Cartoon
9:50 Hours 4:05 Hours
13:35
(Shorted $472)
$113.50 / $46 to Art Above
8 $440
$125
17:20 13:15
$990/1.5x12=18
was 22:30
(Shorted $247.50) 20
$1,100
5x12=6 /$330 6 / $330
Set up 5:50 / $320
Estimated
0.5x12=6
4.5 / $247
.3x12=3.6 / $198
Currently 2:30 3 / $165
.5x6 sides=3
$100x6
$600
28 @ $2,762.55 15 Flexible Hanger
@ $ 2,685.00
None planned
$11,378.23
About $130 per banner
(should be $143)
88 average $150
possible price hike
and correct set up cost
$13,200 if extra, will add more art
$23,335 $26,352
Short $3,017
$3,850
ADDED $2,819 from banner printing savings = $6,669
$3,080
On Target:
Currently: 29:05
+ ongoing monthly
tbd & need to add
photos once
banners are up
6:30 / $357
Extra $83
applied to press releases
$4.60 city printing
$9.47 shipping tape
$? Protective sheets
$1,118
20:20
Short $18
Part of the
monthly
process -
on target
6:20 $/$348
Short $101
Distribution
on target
3:05
$165
$564.85
Extra $35
applied to hangers
$7,913
73 pieces
117:35
$6,467.08
Extra $202
applied to
hangers
Ended up about
1.6 hours per piece
Some of the adult art
was VERY elaborate
Realized we could not do a water bill
insert, as those spaces were taken
up by our current project
Extra $110
applied to set compilations
I made more elaborate press releases
this time
Not accounted for: KEYT segment time
it was to frantic to have kept track
I added a set - which made it work more
perfectly with the PLANNED setup
1 of the banner designs really kicked my....
was hard to figure out and I kept having
to rework it
We had to reconfigure the map/plan per
the Chamber’s last minute “banner grab”
and it took forever to figure out
I had to rework some banners
when I realized I used a
kid’s art on the “Bubbles” banner
116:10
$6,389
Shorted
$2,949
Ended up
closer
to 5
hours per
Original Printing Estimate $10,381.73
$2,819 to art per committee approval
After “banner grab” Final - $7,913.00
$2,468.73 to new hangers for new locations
No receipts:
$94.80, 94.80, 94.80,
94.80, 94.80 + 90.85
Needed $216
$202 from art pieces
$35 printing cost
Total actual hours (minus video)
was closer to 360 hours
@ $55 = $19,800 +
Banner and Hangers = $30,398
Planned 56 Artists/Pieces, was 73
Planned 88 Banners, was 74
6 classroom
visits
5:55 Hours prep/coor.
$25.64 Inspiration photos
92+ hours for Cartoon
$26,352
Short $3,017
BANNER PRINTING
All Existing Banners + 14 on Industrial Way
+14 of the Unused Spaces on Hwy 246
New Hangers
2026-2027 PROPOSAL
ONE TIME COSTS for the year
Convert artwork
to digital format
Create compilation
of banner Sets
Buellton.art - Modify website for new project
and submissions & put up new art and banners
Plus - Ongoing web maintenance for one year
Try to get sponsors
Calling All Artist Campaign
Create Social Media, Flyer & Water Bill and Flyers up
Print Flyers and Water Bill One Pager and Buy Protector Sheets
Misc. Admin/Organization/Emails/
85 pieces
94 hours = $5,170
(Shorted $732) Plan 56 pieces,
(4 designs per banner set)
1.25 hours average each
Set up social media pieces,
Send emails to artist’s contact person
letting them know their artwork will be featured that month, and providing them the artwork if they want to also post on social media
Write and distribute press release with
one page artwork design to:
Newspapers: SYV News, Santa Ynez Valley Star
TV: KEYT, KSBY
Set up 6 one-pagers (front and back)
to go with Water Bill
Printing costs with city to mail
(1,400 copies)
Every other month
MONTHLY ACTIVITIES
14 sets
80:20 hours =
$4,418
(Shorted $3,648)
14 design sets Planned to use some extra
sponsor money to get 15 sets
4 hours per design
set with coordination
with printers, and
organizing
15 design sets
This fits with the new way we
figured things out with the
Chamber
4.5 hours per design
set with coordination
with printers, and
organizing
5 - Buellton.Art - Kristin Neperud Merz - (773) 983-3306 Created cartoon and
go to classrooms
2024/5
Hours/Cost
2025/6
Estimated
2025/6
Actual 2026/7
43:35 Hours
+ ongoing monthly
43:35 Hours
+ ongoing monthly
Sponsorship Unscribbled
Sponsorship
Unscribbled
Sponsorship
Kat & Squirrel
Sponsorship
Kat & Squirrel
6 classroom visits
3:30 Hours prep/coor.
$51 print inspiration photos
53+ hours for Cartoon
6 classroom
visits
5:55 Hours prep/coor.
$25.64 Inspiration photos
92+ hours for Cartoon
9:50 Hours 4:05 Hours NC
NC
13:35
(Shorted $472)
$113.50 / $46 to Art Above
8 $440
$125
8:00 / $440
$20 printing/ misc.
17:20 13:15
$990/1.5x12=18
was 22:30
(Shorted $247.50) 20
$1,100
20 $1,100
5x12=6 /$330 6 / $330 6 / $330
Set up 5:50 / $320
Estimated
0.5x12=6
Set up 5:50 / $320
Estimated
0.5x12=6
4.5 / $247
.3x12=3.6 / $198
Currently 2:30 3 / $165 3 / $165
.5x6 sides=3
$100x6
$600
$100x6
$600
28 @ $2,762.55 15 Flexible Hanger
@ $ 2,685.00
None planned
$11,378.23
About $130 per banner
(should be $143)
88 average $150
possible price hike
and correct set up cost
$13,200 if extra, will add more art
74 average $150
possible price hike and correct set up cost
If there is extra, it will be applied to extra art
$11,100 if extra, will add more art
$23,335 $22,242
$3,850
ADDED $2,819 from banner printing savings = $6,669 Plan 60 pieces, (4 designs per banner set)
1.35 hours average each
last year averaged closer to 1.6
$4,455
$3,080 $3,712
6:30 / $357
Extra $83
applied to press releases
$4.60 city printing
$9.47 shipping tape
$? Protective sheets
$1,118
20:20
Shorted $18
Part of the
monthly
process -
on target
6:20 $/$348
Shorted $101
Distribution
on target
3:05
$165
$564.85
Extra $35
applied to hangers
$7,913
73 pieces
117:35
$6,467.08
Extra $202
applied to
hangers
116:10
$6,389
Shorted
$2,949
Ended up
closer
to 5
hours per
60 Artists/Pieces
74 Banners
On Target:
Currently: 29:05
+ ongoing monthly
tbd & need to add
photos once
banners are up
Zazzle campaign hopefully paid for by PG&E Sponsorship again.
Editing covered by Face-in-Water Sponsorship or just ChatGPT it.
Additional sponsorship projects TBD.
Other Notes:
Timeline:
Oct, 2025 - Yes or no from city
Nov- Dec 2025: Prep Website and Calling All Artist Campaign (Video if doing) Jan 1, 2025- April 15: Launch “Calling all Artist”/ get Art Submissions and do Classroom Visits April 15 - June 1: Create art elements and banner designs June 1 - Files to printer. Get back before July 1
June: Update Website with new designs (keep hidden)
July: Get Zazzle portion up (optional depending on sponsorships/ PG&E) July: Prep Social Media, Press Releases, Water Bills, and get new designs live Banners up by mid July (add photos to site)
Social Media/Features start August 1 (run through July 2027) 6 - Buellton.Art - Kristin Neperud Merz - (773) 983-3306
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 8
To: The Honorable Mayor and City Council
From: Andrea Keefer, City Planning Director
Lauri Shiffrar, Administrative Analyst
Meeting Date: November 13, 2025
Subject: Deep Dive: Tree Policies, Procedures, and City Ordinance Information
______________________________________________________________________________
BACKGROUND
Recently the City Council directed staff to return with a discussion of the existing tree related details from the policies, procedures and ordinances governing the Planning Department and the City of Buellton (City). This agenda item includes an overview of the documents which address tree usage and intends to serve as a catalyst for a deep dive discussion into the topic. Each origin document is referenced below.
Scope of Review
The City’s major policy documents, such as the 2025 General Plan, Municipal Code of Ordinances, Community Design Guidelines, and other documents were reviewed. The intent of this research is to offer a comprehensive summary of existing City policies related to utilization and conservation of trees.
The documents reviewed by the City staff include those applicable policies and regulatory items which have been adopted by the City pertaining to the use of trees. Such City documents include the 2025 General Plan (adopted in May 2007, with revisions and amendments in 2008, 2017, 2023 and 2025), Municipal Code of Ordinances (primarily Title 12 – Streets, Sidewalks and Public Places, Title 19 – Zoning, and other relevant sections of Titles), and the Community Design Guidelines (updated by City Council in March 2022). The City also has an “Approved Tree Planting List”, which is included as Attachment 1 to the Staff Report. You will find the three major documents summarily highlighted below. All details have been inserted into this report as Attachment 2.
Tree Policy Page 2 November 13, 2025
2025 General Plan
The General plan is a broad and visionary document; and is less regulatory in nature. The 2025 General Plan elements broadly address trees from a native tree preservation and conservation of natural resources perspective; and as a strategy for improving shade availability, aesthetics or scenic resources in the City. The General Plan does not include much with regard to objective standards as it relates to trees in the City. Some of the existing tree policies and programs have been and continue to be implemented, which were based upon the goals of the City around 2005, when the current General Plan was adopted.
As an example, the City has established a park-and-ride lot adjacent to Flying Flags, that includes canopy trees for parked cars. They City has also developed a tree protection ordinance (which is discussed in the section below).
The General Plan categories where trees were referenced:
• Circulation Element
o Transportation Demand Management Plan
• Conservation and Open Space Element
o Conservation/ Open Space Goals, Policies and Programs Tree Preservation
o Policies / Programs
Tree Preservation
Air Quality
Scenic Resources
SB 330 (Housing Crisis Act) Preliminary Application
Avenue of Flags Specific Plan
The Avenue of Flags Specific Plan addresses the requirement for trees in a very broad manner. The above-referenced section of the Avenue of Flags Specific Plan primarily addresses the types of street trees, median trees and bulb-out trees that are approved. There is otherwise not much more detail, if any, related to trees specifically addressed in the Avenue of Flags Specific Plan.
Chapter 3 – Section I. Additional Requirements
Landscape Standards – Trees
Attachment 3 – AOFSP Chapter 3, Section I (Landscape Standards – Trees).
Municipal Code of Ordinances
The Municipal Code of Ordinances are more regulatory and are intended to implement the General Plan policies related to trees. There are several sections within the Buellton Municipal Code that address trees: however, the most detailed regulations contained within the Municipal Code address native tree protection and preservation. Other sections covered include regulations pertaining to street trees adjacent to and within sidewalks, water of
Tree Policy Page 3 November 13, 2025
trees within the City, and the requirement for inclusion of trees within landscape plans (although discussed in very broad terms), within parking areas, and for screening purposes for developments abutting residential zones.
Municipal Code sections which have details regarding trees:
Title 12: Streets, Sidewalks and Public Places
Title 13: Water
Title 18: Subdivisions
Title 19: Zoning
Ordinance No. 25-04: Development Standards (Native Tree Protection) Community Design Guidelines
The Community Design Guidelines are intended to provide design guidance for development projects; to include landscaping and trees within those development plans.
These guidelines tend to be highly-dependent on the type and location of development and do provide some level of objectivity for the developer. As an example, the guidelines include objective standards regarding the size of trees, how far apart trees should be from one another on the street, and the number of trees required within the overall landscaped area of a particular development project. However, because the more objective standards tend to be woven within more subjective design standards within the document; it can be challenging to apply all of the standards to a given development project due to the “shall vs. should” nature of the language in the document. An example of more subjective standard includes many “should” statements (i.e. “Use an ample amount of trees to provide shade, especially in parked areas”… “Existing trees in good health and appearance should be preserved if possible”, etc.).
Community Design Guideline sections that address trees:
Single-Family Residential Site Planning, pg. 33
Multi-Family Residential, pg. 47
Commercial and Mixed-use, pg. 59
Industrial, pg. 88
Most sections noted above include these categories wherein trees are mentioned:
o Lot Layout
o Perimeter Walls and Fences
o Landscape Design: Site Landscaping
o Pedestrian Access and Amenities
o Parking Lot Planting
Tree Policy Page 4 November 13, 2025
FISCAL IMPACTS
There is no immediate fiscal impact associated with this discussion item.
RECOMMENDATION
This item is for informational and discussion purposes. Staff recommends that the City Council receive a brief staff presentation, review the materials provided, and discuss as appropriate.
ATTACHMENTS
Attachment 1 - City of Buellton Planning Department: Approved Tree And Shrub Planting List Attachment 2 - Compilation Document with details from the above referenced official policies, procedures and Code of Ordinances for the City of Buellton Attachment 3 - Avenue of Flags Specific Plan Chapter 3, Section I (Landscape Standards – Trees)
1 of 3
City of Buellton Planning Department
APPROVED TREE AND SHRUB PLANTING LIST
This Approved Tree and Shrub Planting List is intended to help residents and businesses in Buellton with tree selection for this area. These trees do the best in Buellton’s climate zone, which is Zone 15 (*) for most of the area within the City limits.
Trees that are not on this list may be considered for planting in Buellton if they are well suited for this climate zone. (* Source: Sunset Western Garden Book)
Native Botanical Name Common Name
Water Use
(Plant Factor)
Irrigation
Group D/E Size Remarks
Acacia baileyana Bailey's Acacia Low 2 E S-M
Acacia stenophylla Shoestring Acacia Low 2 E M
L Aesculus californica California Buckeye Very Low 2 D S-M Albizia julibrissin Silk Tree Low 1 D M-L
N Arbutus Marina Marina Madrone Low 2 E M-L
Butea capitata Pindo Palm Low 1 E S-M
Caesalpinia mexicana
and C. gilliesii
Mexican Bird of
Paradise and Yellow
Bird of Paradise Low 2 E, D S Can be a shrub
Callistemon citrinus Lemon Bottlebrush Low 2 E S-M
Catalpa speciosa Western Catalpa Moderate 1 D M-L
Cedrus deodara Deodar Cedar Low 2 E L
Cercis canadensis Eastern Redbud Moderate 1 D M-L
L Cercis occidentalis Western Redbud Low 2 D S-M
Chamaerops humilis
Mediterranean Fan
Palm Low 2 E S
Tends to form multitrunk clumps
Chilopsis linearis + cvs Desert Willow Very Low 2 D S-M Chionanthus retusus Chinese Fringe Moderate 1 D M-L
x Chitalpa
tashkentensis Chitalpa Low 2 D M-L
Cinnamomum
camphora Camphor Tree Moderate 1 E M-L
Cotinus coggygria Smoke Tree Low 2 D S-M
Cycas revoluta Sago Palm Moderate 1 E S
Slow growing, long
lived
Eriobotrya deflexa Bronze Loquat Moderate 1 E M-L
Geijera parviflora Australian Willow Moderate/Low 2 E M Ginkgo biloba (male
clones only) Maidenhair Tree Moderate 1 D L
Too large for most
situations, fruit on
female trees is smelly
Grevilliea robusta Silk Oak Low 2 D L
Marginal for our
climate
L
Heteromeles
arbutifolia Toyon Low/Very Low 2 E S-M
Large shrub,
sometimes a small
tree
2 of 3
Native Botanical Name Common Name
Water Use
(Plant Factor)
Irrigation
Group D/E Size Remarks
Koelreuteria
paniculata Goldenrain Tree Moderate/Low 1 D M-L
Lagerstroemia indica Crape Myrtle Moderate 1 D S-M
Many colors and size
range
N
Laurus nobilus &
Saratoga Sweet Bay Low 2 E S-M
N
Lyonothamnus
floribundus Catalina Ironwood Low 2 E M-L
Native to Channel
lslands
Magnolia grandiflora
Little Gem or St. Mary
Little Gem or St.
Mary Magnolia Moderate 1 E S-M Dwarf Varieties only
Maytenus boaria Mayten Tree Moderate 1 E M-L
Melaleuca
quiquenveria Cajeput Tree Low 1 E M
Olea europea -
FRUITLESS VARIETIES
ONLY Fruitless Olive Moderate/Low 2 E M
Use varieties such as
'Wilsoni', 'Swan Hill' or
'Majestic Beauty'
Parkinsonia species Palo Verde Tree Low/Very Low 2 D M
Photinia frazerii Red Tip Moderate 1 E S-M
Pinus canariensis Canary Island Pine Low 2 E L/XL
Pistachia chinensis
(male clones only) Chinese Pistache Moderate/Low 1 D M-L Should use only male
clones such as Keith
Davies or Red Push
Platanus acerifolia London Plane Tree Moderate 1 D L
L Platanus racemosa California Sycamore Moderate 2 D L/XL Prosopis species Mesquite Low 2 E, D S/M
Many species, varying
in sizes
Prunus c. Krauter
Vesuvius Purple Leaf Plum Moderate 1 D M
Prunus c. Purple Pony
or other Dwarf Type Purple Leaf Plum Moderate 1 D S-M
Prunus caroliniana
Carolina Laurel
Cherry Moderate 1 E S-M
Prunus serrulata Flowering Cherry Moderate 1 D S-M
Pyrus kawakamii Evergreen Pear Moderate 1 D M
L Quercus agrifolia Coast Live Oak Very Low 2 E M-L
Quercus ilex Holly Oak Low 2 E L
Insects can be a
problem
Quercus suber Cork Oak Low 2 E L
Quercus virginiana Southern Live Oak Moderate 1 D L
Surface roots are a
problem
Rhus lancea (Searsia
lancea) African Sumac Low 2 E S-M
Sophora japonica
Japanese Pagoda
Tree Moderate 1 D M/L Messy
Trachycarpus fortunei Windmill Palm Moderate/Low 1 E S-M Vitex agnus-castus Chaste Tree Moderate/Low 2 E S-M
3 of 3
Key and information for columns:
Native: L = Local, native to California and Santa Ynez Valley N = Native to California
Botanical Name: This is the genus and species name of the tree, and the name the plant is sold under. It is specific to only one plant.
Common Name: Plants have a more general name they are known by. Unfortunately, common names often apply to more than one plant. A Botanical Name is the name to use when purchasing plant material.
Water Use: Based upon the Water Use Classification of Landscape Species (WULCOS) database listed for Buellton at https://ucanr.edu/sites/WUCOLS/Plant_Search/. It is important to match the water use plant factor of all plants in a given area and zone, for example a planter in a front yard with lower usage ground cover.
Irrigation Group: Describes two different growing patterns based upon when the plant needs water. The selection of tree species should take into account the differences between the two groups, and like other plant material needs to be grouped according to similar water requirements.
1 = Group 1 Plants. Need increased water to replace water lost to evapotranspiration during the summer months.
Generally Group 1 plants are not native to the Santa Ynez Valley. 2 = Group 2 Plants. These plants are primarily California natives and plants from Mediterranean areas around the world; they have adapted to their native environment and the lack of summer precipitation. These plants receive their water during the winter season and, during the summer they do not lose as much moisture as plants in Group 1. Some Group 2 plants cannot tolerate additional water during the summer months. In times of severe or long standing drought, supplemental water can be applied to Group 2 plants; even then the amount is less than needed by Group 1 plants.
D/E = Deciduous (D) or Evergreen (E). Some plants have more than one species on this list. In this situation, both D & E may be listed, meaning that some species in the Genus are deciduous and some are evergreen.
Size: Sizes listed are general guidelines and are not absolutes. These figures represent height more than width.
S = under 20 ft;
M = 20 to 40 ft;
L = 40 to 60 ft;
XL = 60 ft and larger
Remarks: While not all inclusive, these comments have additional information on the plant.
Compilation of Tree Information, Oct. 2025 Page | 1
ATTACHMENT #2
COMPILATION OF TREE INFORMATION
2025 GENERAL PLAN
CIRCULATION ELEMENT, Pg. C-19
8. A Transportation Demand Management Plan shall be required to be submitted as part of the project proposal for all new, or expanding, non-residential discretionary projects over 100,000 sq. ft. The plan shall be active throughout the life of the project.
The plan shall be site specific for the proposed development and include: a) An analysis of the expected travel behavior or employees and visitors to the site. b) A description of the existing transportation/circulation system in the project vicinity. c) A description of all feasible strategies that would be incorporated into the project to support on-site trip reduction efforts.
Feasible vehicle trip reduction strategies may include: – targets for an increase in average vehicle ridership for employees, – incentives for carpooling, transit ridership, and/or bicycling for employees and/or customers, – worker/customer transit incentives. Such incentives may include reduced work hours to coincide with transit schedules, employerprovided bus passes, and direct monetary compensation for transit ridership, – accommodating local shuttle and regional transit systems, – providing transit shelters, – providing secure storage lockers for bicycles at a ratio of one locker per ten employees, – establishing a park-and-ride lot consisting of twenty spaces, consistent with the requirements of Caltrans, or – including landscaping in parking lots which incorporates canopy trees to shade parked cars and reduce fuel evaporation from parked cars.
Responsible Agency/Department: Planning Department
Timeframe: Ongoing Funding: Permit and subdivision application fees
CONSERVATION AND OPEN SPACE ELEMENT
Conservation/Open Space Goals, Policies and Programs (pg. C/OS-32) Tree Preservation
9. Preserve and protect important oak trees within the City.
Policies (pg. C/OS-34)
Compilation of Tree Information, Oct. 2025 Page | 2
Tree Preservation:
C/OS-12 Promote preservation of native trees to maintain the character of the City, preserve the City’s beauty and identity, and protect native habitat.
C/OS-13 Development should be designed to avoid native trees with a trunk diameter at breast height of 8 inches or more. A native tree is defined as a perennial woody plant, such as an oak or sycamore, that is a historical element of a natural California habitat.
When considering the approval of activities that result in the removal of mature trees, the following factors shall be considered: a. The size, age, health and species of tree(s) to be removed. b. Whether or not the removal of the tree(s) is necessary for the reasonable development and use of the site. c. Whether the tree(s) to be removed is (are) a native or introduced species.
Air Quality:
C/OS-16 Encourage the improvement of air quality in Buellton and in the region by implementing the measures described in the Santa Barbara County Air Quality Management Plan. Such measures include, but are not limited to, new or expanded sidewalks, bicycle and pedestrian paths, safe street and parking lot crossings, planting of shade trees, theft proof and well-lit bicycle storage facilities, and placement of parking lots and building entrances to favor pedestrians rather than cars.
Programs
Tree Preservation (pg. C/OS-39)
11. When mature non-native trees (i.e., trees with a trunk diameter at breast height of 8 inches or more) are removed to accommodate new development, they shall be replaced at a ratio of at least two new trees for every one tree removed, or such additional number and size of trees as considered appropriate by the reviewing body at the time of approval of such development. Mature native trees with a trunk diameter at breast height of 8 inches or more, including oaks, shall be replaced at a ratio of at least 5 new trees for every one tree removed. Replacement trees for removed native or non-native trees should be native, from locally-sourced stock, using species indicated on the City’s approved tree planting list.
Responsible Agency/Department: Planning Department
Timeframe: Ongoing Funding: General fund Monitoring: Planning Department
12. Develop and implement a Tree Protection Ordinance that establishes standards and protocol for the protection of trees.
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The ordinance should include the following components: a. Methods to identify and protect the critical root zones of existing trees during construction, including setbacks, fencing, and irrigation requirements. b. Prohibitions on tree removal prior to issuance of a grading permit on sites with active development applications. c. Identification of the characteristics of protected trees (species, size, age, health, etc.). d. Specifications regarding the species and mass of replacement trees. e. Required maintenance standards to assure the survival of replacement trees f. Penalties for violations g. A requirement for developers to post a construction bond to assure financial responsibility for the protection of trees on-site.
Responsible Agency/Department: Planning Department
Timeframe: 2007-2009 City of Buellton General Plan 2025 Conservation and Open Space Element City of Buellton C/OS-40
Funding: General fund
Monitoring: Planning Department
13. Continue to trim and maintain trees within the public rights-of-way to protect public health and safety. The City will encourage the continued maintenance of trees on private property and, where necessary, may require trees to be trimmed or other maintenance when necessary to protect the public health and safety.
Responsible Agency/Department: Planning Department
Timeframe: Ongoing Funding: General fund
Monitoring: Planning Department
Scenic Resources
16. Investigate and implement, as feasible, a variety of alternative funding sources to enhance important visual resources, including but not limited to:
a. Infrastructure financing for improvement and potential maintenance of public landscaping, particularly along streets and other visible public travel routes; b. Bond programs such as property acquisition, improvement, and maintenance for corridor visual improvements; and/or
c. Encourage Caltrans to preserve or enhance existing trees and landscaping along the Highway 101 corridor.
Responsible Agency/Department: Planning Department
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Timeframe: Ongoing
Funding: General fund, developer fees
Monitoring: Planning Department
SB 330 (Housing Crisis Act) Preliminary Application (pg. H-83) i. On and Off-site Improvements Chapter 18.10 (Subdivision Improvements, Dedications, and Agreements) dictates specific requirements regarding off-site improvements that must be completed prior to the issuance of a building permit for erecting a new structure.
The City of Buellton requires that developers complete certain minimum site improvements in conjunction with new housing development. Required improvements include the installation of drainage systems, street trees, undergrounding of public utilities such as electricity or gas, water mains, street lighting and road improvements, all of which are typical for new subdivisions.
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MUNICIPAL CODE OF ORDINANCES
12.04 Street Construction and Excavation
12.04.360 Property protection measures required—Removal of parking strip vegetation prohibited.
B. The permittee shall, at its own expense, shore up and protect all buildings, walls, fences or other property likely to be damaged during the progress of the excavation work and shall be responsible for all damage to any streets or other public or private property, real and personal, resulting from its failure properly to protect and carry out such work. Whenever it may be necessary for the permittee to trench through any lawn area, the sod shall be carefully cut and shall be replaced or the area shall be reseeded where cutting and replacing sod is impractical, after ditches have been backfilled as required in this chapter.
All construction and maintenance work shall be done in a manner calculated to leave the lawn area clean of earth and debris and in a condition as close as possible to that, which existed before such work began. The permittee shall not remove, even temporarily, any trees or shrubs which exist in parking strip areas without first obtaining the consent of the director or other city official having control of such property.
12.08 Street and Sidewalk Obstructions
12.08.070 Branches over streets and sidewalks—Minimum height No persons shall permit branches of trees or shrubs to extend within seven feet from the ground over any portion of the street or sidewalk next to or in front of premises owned or occupied by him or her except that portion within four feet from the curb line or edge of traveled way (if no curb exists) thereof.
12.28 Parks and Recreational Facility Use Regulations
12.28.250 Damaging property
No person shall cut, break, injure, deface, or disturb any tree, shrub, plant, rock, building, cage, pen, monument, fence, bench, or other structure, apparatus, or property, or pluck, pull up, cut, take, or remove any shrub, bush, plant, or flower, or mark or write upon, paint, or deface in any manner any building, monument, fence, bench, or other structure.
12.32 Native Tree Protection
12.32.010 Title and purpose.
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A. The regulations contained in this chapter shall be known as and referred to as "The Native Tree Protection Ordinance."
B. The purpose of this chapter is to implement those goals and policies of the city of Buellton general plan that promote the preservation of native trees to maintain the character of the city, preserve the city's beauty and identity, and protect native habitat. § 12.32.020 Applicability The regulations contained in this chapter apply to native oak, cottonwood, and sycamore trees as defined in Section 12.32.050. § 12.32.030 Exemptions
A. The provisions of this chapter do not apply to removal of native trees by the federal government on leased or federally-owned property, by the city of Buellton, by the county of Santa Barbara or any district of which the board of supervisors is the governing body, by the state of California or an agency of the state acting in its sovereign (governmental) capacity, on any state university or college, and on certain facilities of local agencies as defined in Government Code Section 53090 et seq.
B. The removal of protected trees (as defined in Section 12.32.050) that are naturally dead or uprooted, or that are within 50 feet of an existing residential structure, or that pose an immediate threat to safety, as determined by a qualified arborist, shall be exempt from the requirements of this chapter.
§ 12.32.040 Fees The city council shall establish by resolution a schedule of fees for processing the applications required by this chapter. All required fees shall be paid at the time of filing the applications with the planning department and no processing shall commence until the fee is paid.
§ 12.32.050 Definitions For the purpose of this chapter, certain terms and words are defined as follows:
"Acorn" shall mean the fruit and viable seed of an oak tree. "Blue oak tree (Quercus douglasii)" shall mean a very slow growing deciduous oak tree that inhabits the inland mountains and higher elevations of Santa Barbara County. "California sycamore (Plantanus racemosa)" shall mean a broad-leaved, open crowned, deciduous tree ranging from 30 feet to 100 feet tall with a similar width. Bark is mottled gray/brown and is smooth and peels off producing a camouflaged appearance. Main trunk often divides into spreading or leaning secondary trunks with contorted branches.
Sycamores are often associated with creeks and rivers.
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"Canopy" shall mean the foliar cover of a tree or trees (including twigs, branches, and leaves). Where more than one tree's branches touch or overlap, they form one continuous cover or canopy.
"Coast live oak (Quercus agrifolia)" shall mean an evergreen tree with a broad round shape and large limbs growing 30 feet to 70 feet high and 35 feet to 80 feet wide. Leaves are deep glossy green, one inch to three inches long, spiney and holly-like with distinctly cupped or curled leaf edges. This is the most common species of oak in the Buellton and northern Santa Barbara County areas.
"Cottonwood (Populus balsamifera ssp. trichocarpa and Populus fremontii)" shall mean a deciduous tree growing from 30 feet to 100 feet high. The leaves are heart-shaped and turn color in fall prior to dropping off the tree. The bark is smooth on young specimens and becomes deeply fissured with a white cracked bark as the tree ages. It is associated with riparian habitat along the Santa Ynez River and its tributary drainages. "Deadwood" includes any limbs or branches on a tree that contain no green leaves or live tissue, as determined by a qualified arborist or biologist. A limb or branch may be considered deadwood if it does not show evidence of any green leaves or live branches over the span of one full year.
"Deciduous oak tree" shall mean an oak tree with leaves that fall seasonally. For the purposes of this chapter deciduous oaks include but not be limited to valley oaks (Quercus lobata) and blue oaks (Quercus douglasii).
"Diameter at breast height (DBH)" shall mean the total cross-sectional diameter between the outside bark of an oak tree measured in inches at a height four and one-half feet above the ground on the uphill side of the tree. In the case of trees with multiple stems (trunks), the diameter of all stems at breast height shall be combined to calculate the diameter at breast height of the tree.
"Dripline" shall mean a vertical line extending from the outermost edge of the tree's natural canopy to the ground.
"Forest" shall mean a community of trees characterized by a more or less dense, contiguous and extensive canopy cover.
"Native" shall mean indigenous; of a species occurring naturally in an area. "Native tree removal" shall mean causing a native tree to die, be uprooted or removed from the ground by any means, including, but not limited to, cutting, uprooting, poisoning, or burning (unrelated to controlled burns). Excessive pruning or topping, or severing a tree's roots enough to lead to the death of the tree, would also be considered native tree removal.
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Death by natural causes (e.g., sudden oak death syndrome) or removals required due to disease or regulatory requirements shall not be considered a removal. "Native tree removal permit" shall mean a discretionary permit required as prescribed by this chapter prior to removal of a specified number of protected trees. "Native tree removal thresholds" shall mean an amount of tree removal that requires a permit.
"Nursery stock" shall mean plants grown in a nursery.
"Nurture" shall mean to promote the growth of a tree through means such as watering, weeding, protecting (i.e., fencing) and fertilizing.
"Planning director" shall mean the planning director of the city of Buellton. "Protected tree" shall mean a native tree eight inches or greater in trunk diameter at breast height for a single trunk tree. For a tree with multiple stems, a tree is considered protected when the cumulative total of the stem diameters at breast height is 12 inches or greater. "Protection zone" shall mean that area within the dripline of a protected tree and extending out to a point at least five feet outside the dripline, or 15 feet from the trunk of a tree, whichever distance is greater.
"Uprooted" shall mean where a tree is no longer supported in an upright position by its roots anchored in the soil; its trunk or main limbs are now resting on the ground and the roots are partially or wholly out of the soil.
"Valley oak (Quercus lobata)" shall mean a species of deciduous oak tree that inhabits inland valleys and hills at lower elevations in central California. In Santa Barbara County, valley oaks are found north of the Santa Ynez Mountain Range. Quercus lobata is the largest oak tree found in California.
"Woodland" shall mean a community of native trees with an open canopy and with the intervening area occupied by lower vegetation, commonly grass. Woodland includes riparian areas.
§ 12.32.060 Protected native tree preservation and removal standards.
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A. All protected trees shall be protected from existing and future development activities to the maximum extent possible. Development activities shall be located outside of the dripline of the trees.
B. Protected trees shall not be removed without prior authorized consent from the planning director. Prior to the removal of any protected tree, the property owner or their agent shall submit an application, on a form authorized by the city, along with the applicable fee, to the planning department of the city for determination by the planning director. Within ten business days from the submittal of the complete application, the planning director shall issue a written determination on which protected tree or trees may be removed and the conditions of replacement as set forth in Section 12.32.070. Any authorized or unauthorized protected trees removed shall be replaced pursuant to Section 12.32.080.
Any decision of the planning director may be appealed to the planning commission.
C. The planning director may authorize the removal of protected trees under one or more of the following conditions:
1. To protect public safety;
2. To protect the integrity of an existing structure or roadway;
3. To avoid or minimize the spread of disease, or if another native tree's health is at risk;
4. To avoid or minimize the spread of non-native invasive species;
5. To reduce fuel loads in fire management zones;
6. If the tree is dead;
7. To protect or maintain electric power or communication line or other property of a public utility during emergency or routine maintenance.
D. Unauthorized removal of protected trees is an infraction and punishable pursuant to Chapter 1.30 of this code.
§ 12.32.070 Protected native tree replacement standards.
A. All oak trees shall be replaced at a ratio of three oak trees planted for every oak tree removed. All cottonwood and sycamore trees shall be replaced at a ratio of two cottonwood or sycamore trees for every cottonwood or sycamore tree removed. The replacement trees shall be the same species that are removed.
B. On-site replacement is given priority over off-site replacement except where no suitable on-site locations exist, or reasonable use of the lot would be precluded as determined by the planning director along with a qualified arborist. In such cases the replacement trees
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may be planted in an off-site location acceptable to the applicant, the landowner and the city. For off-site replacement planting locations priority shall be given to nearby sites and to sites adjoining existing woodlands or providing links between woodlands.
C. Prior to removal of any trees, a tree replanting schedule, site plan, and long-term maintenance plan shall be submitted and approved.
D. Replacement oak trees that are planted must come from nursery stock grown from locally-sourced acorns, or use acorns gathered locally, preferably from the same watershed in which they are planted.
E. Replacement oak trees shall be established in a location suitable for their growth and survival as determined by an arborist, no closer than 20 feet from each other or from existing oak trees and no farther than 165 to 180 feet from each other or existing oak trees unless otherwise approved by the arborist.
F. The replacement trees shall be nurtured for five years, the last two without supplemental watering. At the end of the five years, all replacement trees must be alive, in good health as determined by the arborist, and capable of surviving without nurturing and protection.
G. Each replacement tree must be protected against damaging ground disturbance, soil compaction, or over-irrigation within the dripline. It must be fenced to protect it from grazing or browsing by animals both below and above ground until it has reached a minimum of eight feet in height.
13.68 Water Conservation Standards
§ 13.68.050 Water use regulations during water shortage.
A. Stage One. Effective upon the adoption by the council of a resolution that a Stage One condition exists, and so long as that condition continues to exist, the following water use regulations and restrictions, and such other regulations and restrictions as may be adopted by the council, shall apply to all use of water provided by or through the water distribution facilities of the city.
1. The watering of crops, grass, ground cover, lawns, open ground, shrubbery, trees, including greenbelt, golf courses, parks, recreation areas, agricultural, or any other area containing vegetation shall be prohibited between the hours of ten a.m. and four p.m.
2. The use of water described in subsection (A)(1) of this section, shall be in a manner and to the extent which does not allow unreasonable excess water to run off the area being watered. Every water user is considered to have his or her water system under his or her
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control and is accountable for the knowledge of and the manner and extent of excess water run-off.
18.10.130 Landscaping materials.
Residential subdivisions shall be provided landscaping in the form of street trees on each proposed parcel, and landscaping with irrigation facilities for any common areas or other open space areas within the subdivision. The improvements may be deferred until the development of the subdivided lots through the provisions of Section 18.10.500 of this chapter.
19.04 General Development Regulations
19.04.100 Fencing and screening. Development in a commercial or industrial zoning district shall be fenced and screened as follows:
A. Abutting Residential Zoning. A six-foot high decorative masonry wall shall be provided along each side or rear property line abutting a residential zone, extending to within 20 feet of the right-of-way of existing or proposed streets. A row of trees or other plant material shall also be provided, of a type approved by the department which will provide continuous screening to an approximate height of not less than 20 feet nor more than 40 feet when mature.
B. Across Street from Residential. Where property on the opposite side of an existing or proposed street is zoned for residential use, a decorative masonry wall of at least three feet in height shall be provided along the street property line, except at access points, and except for the front property line of a service station. The wall shall be set back at least three feet from the property line, with the setback area landscaped. These conditions may be modified by the director or commission if they determine that the street width or other conditions will make the screening wall and landscaping ineffective or unnecessary.
C. Outdoor Storage. Outdoor storage areas shall be screened from view of any street by a wall or fence six feet in height. The wall or fence shall be located not closer than five feet to the street right-of-way. The space between the wall or fence and the street shall be landscaped. Areas where stored materials or equipment exceed a height of six feet shall be landscaped by a row of trees or other screening plant materials of a type approved by the director to provide continuous screening to an approximate height of not less than 20 feet nor more than 40 feet when mature.
19.04.144 Design and Improvement of Parking
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E. Landscaping and Screening of Parking Areas. For the purposes of this section, parking area includes the parking spaces and the maneuvering space necessary for use of such spaces.
1. Where nonresidential parking areas abut residentially zoned or developed property, a wall of not less than five feet in height shall be erected and maintained between the parking area and the adjoining residentially zoned or developed property.
2. Where trees already exist on the property, the design of the parking area should make the best use of this growth and shade.
3. Screening shall be provided along each property line consisting of a five-foot wide strip, planted with sufficient shrubbery to effectively screen the parking area, or a solid fence or wall not less than four feet in height. Such fences or walls abutting streets shall be ornamental in texture, pattern, or shadow relief. Planting, fences, or walls abutting streets shall not exceed 30 inches in height for a distance of 25 feet on either side of entrances or exits to the property. This requirement for screening may be waived or modified by the department if adjacent property already has provided a solid wall not less than four feet high.
4. When the total uncovered parking area on the property (including adjoining parcels over which the property has parking privileges) exceeds 3,600 square feet, the following shall be required, in addition to other provisions of this section, as part of a landscape plan:
a. Trees, shrubbery, and ground cover shall be provided at suitable intervals in order to break up the continuity of the parking area. Planting islands for such trees and shrubs shall be protected from automobile traffic by either asphalt or concrete curbs. b. All ends or parking lanes shall have landscaped islands. c. Prior to the issuance of a land use permit, performance securities, in amounts to be determined by the department, to guarantee the installation of plantings, walls, and fences in accordance with the approved plan, and adequate maintenance of the planting for two years shall be filed with the city. The performance security portion for installation will be released at the time the department approves the installation. The remaining maintenance performance security portion shall be released at the end of the two-year period provided the planting has been adequately maintained.
Ordinance No. 25-04: Development Standards
7. Native Tree Protection. No ADU or JADU application may include the removal
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of a protected native tree unless the proposal complies with the requirements of the Native Tree Protection Ordinance, Chapter 12.32 of this Title.
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Community Design Guidelines
Pg. 33: SINGLE-FAMILY RESIDENTIAL SITE PLANNING
Lot Layout Building placement and orientation should be carefully designed to enhance its visual impact on the streetscape, minimize the visibility of garage doors, retain natural site features, and conserve energy. Development layouts should be designed to limit repetition and a “regimented” tract appearance. In most cases, layout of subdivision roads, yards, and buildings shall retain existing native and specimen trees. ♣ Development should incorporate existing natural features into the overall site design including rock outcroppings, major landforms, ridgelines, significant trees and vegetation, streams, and drainage areas. The Planning Commission and/or City Council shall determine significance of existing natural features.
♣ Climatic factors, such as prevailing winds, shade trees, window and door orientation, and the positioning of buildings on the site, should be coordinated to maximize energy conservation.
Pg. 35 Perimeter Walls and Fences
Where fencing and walls are absolutely essential, these elements should be designed to be as low as possible to complement the architecture of the project and should be heavily landscaped and screened from the public right-of-way.
♣ Walls and fences should be designed with materials and finishes that complement project architecture and should be planted with vines, shrubs, and trees.
Pg. 37-38 LANDSCAPE DESIGN
Landscaping should be used to defi ne areas such as entrances to buildings and projects, provide a buffer to incompatible land uses, and provide screening when necessary. Native and low water plants in conjunction with an efficient water system, such as drip irrigation, should be incorporated in the landscaping design.
Site Landscaping ♣ A combination of trees, shrubs, and groundcover should be incorporated into landscaping plans.
♣ Existing mature trees (10" diameter when measured 3 feet above the ground) shall be retained where feasible and incorporated into site landscaping. The Planning Commission and/or City Council shall evaluate requests for removal and determine feasibility.
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♣ The minimum size of plant materials should conform to the following mix: Trees 20% 36” box, 30% 24” box, 50% 15 gallon Shrubs, 100% 5 gallon Groundcover, 90% coverage in 1 year.
♣ For every 500 square feet of landscaping, at least one tree should be provided. For every 50 square feet of landscape area, one shrub or vine should be provided. ♣ Larger/older trees should be strategically planted to assist new development in looking “established” as quickly as possible.
♣ Plant materials should be placed to not interfere with the lighting of the premises or restrict access to emergency apparatus such fi re hydrants or fire alarm boxes. Trees or large shrubs should not be planted under overhead lines or over underground infrastructure if growth may interfere with such public utilities. ♣ Trees and shrubs should be selected and planted to minimize root problems. ♣ At least 35% of the trees provided should be of an evergreen species, rather than a deciduous species, to retain year-round coverage.
♣ The use of Coast Live Oaks is encouraged.
♣ To the extent possible, landscaping along street frontages should coordinate with adjacent properties to provide a consistent visual corridor. ♣ A minimum 5’ wide planted parkway should be provided on collector streets, arterial corridors, and rural highways between the street and sidewalk. Parkways should be planted with shade trees to provide a more pleasant pedestrian environment and contribute to streetscape continuity.
♣ Trees and shrubs should be located and spaced to allow for mature and long-term growth. Trees and large shrubs should be placed as follows: - a minimum of 10’ between center of trees or large shrubs and edge of driveway, water meter or gas meter and sewer laterals, - a minimum of 10’ between center of trees and large shrubs to utility poles, and - a minimum of 8’ between center of trees or large shrubs and fi re hydrants and fire department sprinkler and standpipe connections.
♣ Plants should be grouped in high and low maintenance zones and coordinated with irrigation plans to minimize use of water and the placement of irrigation tubing. ♣ Drought tolerant plants should be selected wherever feasible. ♣ All landscaped areas should have automatic irrigation systems installed to ensure that plant material survives.
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Pg. 47-48 MULTI-FAMILY RESIDENTIAL
The City encourages multi-family residential development to use designs and an urban form that recall the area’s compact community, rural in character with a small town feel.
Desirable features include houses oriented toward the street, townhouses designed with appropriate massing and scale to meld with the surrounding single-family residences, varied architectural styles, landscaped parkways between curbs and sidewalks, and large trees.
Site Planning: Multi-family developments should include usable private open space for each dwelling. ♣ Pocket parks should be designed in an inviting manner that encourages pedestrian use through the incorporation of trellises, fountains, seating, and shade trees.
Landscape Design: Site Landscaping (Pg. 50)
Some commonly used planting design concepts include: - larger/older trees to provide rows at major focal points and entries; - flowering vines on walls and arbors; - pots, vases, window boxes, and raised planters; - trees to create canopy and shade, especially in parking areas and along pedestrian ways; - flowering trees or seasonal flowers to provide color; - berms, plants, and low walls to screen parking areas; and - a hierarchy of plants from grasses and groundcover to shrubs to trees.
Parking Lot Planting (Pg. 51 )
Provide well landscaped and screened parking areas that avoid large expanses of paved areas and long rows of parking spaces. Landscaping should create a functional and attractive parking environment.
♣ Canopy trees should be used in parking areas to reduce the impact of large expanses of paving, to provide shade, and to reduce glare and heat build up. These trees should have 30’ to 40’ canopy potential and be sized at 24” box or larger at the time of installation. ♣ Trees should be located throughout parking areas. A minimum of one landscaped fi nger island should be provided per every ten spaces. Islands should be a minimum of 5’ (inside dimension).
Utilitarian Aspects: Auxiliary Areas (Pg. 56)
All outdoor storage areas should be screened from view from any street by a 6’ high wall or fence and a continuous row of screen trees or shrubs.
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Pg. 59 COMMERCIAL AND MIXED-USE
Lot Layout:
♣ Proposed development should be designed to preserve existing stands of trees wherever possible.
♣ Development should incorporate existing natural features into the overall site design including rock outcroppings, major landforms, ridgelines, significant trees and vegetation, streams, and drainage areas.
Perimeter Walls and Fences (Pg. 61)
♣ Commercial developments abutting a residential use should provide a 6’ high decorative masonry wall and a 5’ landscape area to buffer the uses. A continuous row of screen trees should be planted to further screen the commercial development; the screen trees should ultimately grow to at least 20’, but no more than 40’, high.
Pedestrian Access and Amenities (Pg. 62)
♣ Sidewalks should incorporate awnings and street trees to shelter pedestrians. ♣ Plazas, paseos, pocket parks, outdoor cafes and courtyards should be designed in an inviting manner that encourages pedestrian use through the incorporation of trellises, fountains, seating, and shade trees.
♣ Plazas and employee break areas should include tables, benches or seat walls, trash receptacles, canopy trees, trellis structures, umbrellas, lighting, and enhanced paving.
Site Landscaping (Pg. 68)
♣ Existing trees in good health and appearance should be preserved if possible. ♣ Street trees should be provided in conjunction with new development. Street trees must be capable of withstanding the wind that blows down the Santa Ynez Valley and should be inexpensive to maintain.
♣ Street trees should be planted every 25’ along the street edge and should be installed at 24” and 36” box container sizes. Accent paving or other decorative features should be provided around the base of the trees.
♣ Projects along Highways 246 and 101 should provide trees and a landscaped setback between the right-of-way and adjacent development.
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♣ Seasonal shading from trees and shrubs should be considered when developing planting schemes for courtyards and streetscapes. Deciduous trees provide solar control during summer and winter while providing fall color, seasonal flower, and other desired effects. ♣ Landscaping in public places should be ornamental but should not produce nuts and fruits that will drop and add to maintenance and liability costs. ♣ Landscape design should complement adjacent properties while enhancing the appearance of new developments.
The following are general landscaping design themes to be considered in new developments: (Pg. 69-71)
- Boxed specimen trees can be grouped at major focal points, and formal planting designs in courtyards, plazas, and tree wells along the street frontages. - Trees can be used to create an intimate scale, enclose spaces, and frame views while respecting the longrange views of surrounding neighbors. - Use an ample amount of trees to provide shade, especially in parking areas. - Vines, espaliers, and potted plants are excellent elements for providing wall, column, and post texture and color, as well as for accentuating entryways, courtyards and sidewalks. - Plants and berms, along with low walls can be used to screen less desirable areas from public view, i.e., trash enclosures, storage areas, loading areas, and public utilities. ♣ Street trees should exhibit some or all of the following characteristics: clean foliage and shape, high canopy – minimum 7’ above grade, drought tolerant and low maintenance, low disease and insect damage potential, noninvasive roots if planted near hardscaping, little to no fruit or nut drop, colorful flowers and/or seasonal foliage, moderate growth rate and long life span, and wind resistance.
♣ Appropriate street trees are not limited to this list, but some suggested trees are: - Canary Island Pine (Pinus canariensis) – 40’ to 60’ high evergreen, Potted plants accentuate this entryway Plants and berms can be used to screen parking areas 70 Commercial and Mixed-Use Chapter 5 - Commercial and Mixed-Use - Southern Live Oak (Quercus virginiana) – To 60’ high evergreen, - Southern Magnolia (Magnolia grandiflora) – To 80’ high evergreen, and - London Plane Tree (Platanus acerifolia) - 40’ to 80’ high deciduous. ♣ Accent trees should be used in key focus areas, open spaces, entries, and plazas and should exhibit some or all of the following characteristics: smaller and more intimate in
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size, provide seasonal color and shade, drought tolerant and low maintenance, low disease and insect damage potential, noninvasive roots if planted near hardscaping, and some fruit or nut drop allowed over non-hardscape areas.
♣ Appropriate accent trees are not limited to this list, but some suggested species are:
Coast Live Oak (Quercus agrifolia) - 50’ to 80’ high evergreen, (consider for open areas to allow for wide tree canopy), Mission Olive (Olea europea ‘Mission) –To 35’ high evergreen, Aristocrat Flowering Pear (Pyrus calleryana ‘Aristocrat’) – To 50’ high deciduous, Western Catalpa (Catalapa speciosa) - To 65’ high deciduous, Flowering Cherry (Prunus serrulata) – 25’ to 35’ high deciduous, and Bradford Pear (Pyrus calleryana ‘Bradford’) – 30’ to 50’ high deciduous.
♣ Landscaping should preserve and enhance views, soften edges of buildings, and provide shade, screening, and buffering. It may not be used as a mask to justify poor building design.
♣ Plant trees that are older and better developed so as to assist new development in looking “established” as quickly as possible. 24”, 36”, and 48” box trees (15-gallon size in slopes), 5-gallon and 15-gallon size shrubs, and groundcover should be used at a minimum to landscape properties.
Evergreen and deciduous or flowering trees should be used in combination to create visual interest and a dynamic landscape.
♣ Plants to be avoided include short lived plants and those susceptible to disease, and large expanses of single plant varieties due to the unchanging appearance and potential loss of landscaping if struck with disease.
♣ Trees and shrubs should be located and spaced to allow for mature and long-term growth and should be chosen to minimize root problems.
Parking Lot Planting (Pg. 72-3)
Parking areas should be shaded by trees to the greatest extent possible. Non-deciduous trees should be located throughout the parking areas and should have a minimum of 25’ to a maximum of 40’ canopy potential. Trees should be planted every 20’ along the parking lot edge and should be installed at 24” and 36” box container sizes. Canopy trees provide visual enhancement and shade and reduce glare and heat build up.
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INDUSTRIAL
Pg. 88 Lot Layout:
♣ Development should incorporate existing natural features into the overall site design including rock outcroppings, major landforms, ridgelines, significant trees and vegetation, streams, and drainage areas.
♣ Proposed development should be designed to preserve existing stands of trees wherever possible.
Perimeter Walls and Fences
♣ All outdoor storage areas should be screened from view from any street by a 6’ high wall or fence and a continuous row of trees that should ultimately grow to at least 20’ high.
All fences and walls required for screening purposes should match elements of the adjoining building elevations. Trees and shrubs should be planted adjacent to the fences and walls to soften the appearance.
Pedestrian Access and Amenities (Pg. 91)
♣ Plazas and open spaces should be designed to be welcoming and should incorporate shade trees that provide relief from the sun.
♣ Plazas and employee break areas should include tables, benches or seat walls, trash receptacles, canopy trees, trellis structures or umbrellas, lighting, and enhanced paving.
Site Landscaping (Pg. 94)
♣ Existing trees in good health and appearance should be preserved if possible. ♣ Street trees should be provided in conjunction with new development. Street trees must be capable of withstanding the wind that blows down the Santa Ynez Valley and should be inexpensive to maintain.
♣ Street trees should be planted every 40’ along the street edge and should be installed at 24” and 36” box container sizes. Accent paving or another decorative feature should be provided around the base of the trees.
♣ Projects along Highway 101 should provide trees and a landscaped setback between the right-of-way and adjacent development. ♣ Landscaping in public places should be ornamental but should not produce undesirable nuts and fruits that will drop and add to maintenance and liability costs. ♣ Seasonal shading from trees and shrubs should be considered when developing planting schemes for courtyards and streetscapes.
Compilation of Tree Information, Oct. 2025 Page | 21
Deciduous trees provide solar control during summer and winter, fall color, seasonal flower, and other desired effects.
The following are general landscaping design themes to be considered in new developments:
- Boxed specimen trees should be grouped at major focal points, and formal planting designs can be used in courtyards, plazas, and tree wells along the street frontages. - Trees can be used to create an intimate scale, enclose spaces, and frame views while respecting the longrange views of surrounding neighbors. - Use an ample amount of trees to provide shade, especially in parking areas. - Vines, espaliers, and potted plants are excellent elements for providing wall, column, and post texture and color, as well as for accentuating entryways, courtyards and sidewalks. - Plants and berms, along with low walls can be used to screen less desirable areas from public view, i.e., trash enclosures, storage areas, loading areas, and public utilities. ♣ Street trees should exhibit some or all of the following characteristics: - clean foliage and shape; - high canopy – minimum 7’ above grade; - drought tolerant and low maintenance; - low disease and insect damage potential; - noninvasive roots if planted near hardscaping; - little to no fruit or nut droppings; - colorful flowers and/or seasonal foliage; - moderate growth rate and long life span; and - wind resistance.
Appropriate street trees are not limited to this list, but some suggested trees are: (Pg. 97) Canary Island Pine (Pinus canariensis) – 40’ to 60’ high evergreen, Southern Live Oak (Quercus virginiana) – To 60’ high evergreen, Southern Magnolia (Magnolia grandiflora) – To 80’ high evergreen, and London Plane Tree (Platanus acerifolia) - 40’ to 80’ high deciduous. ♣ Accent trees should be used in open spaces, entries, and plazas and should exhibit some or all of the following characteristics: smaller and more intimate in size; provide seasonal color and shade; drought tolerant and low maintenance; low disease and insect damage potential; noninvasive roots if planted near hardscaping; and minimal fruit or nut drop over non-hardscape areas.
♣ Appropriate accent trees are not limited to this list, but some suggested species are:
Coast Live Oak (Quercus agrifolia) – 50’ to 80’ high evergreen, (consider for open areas to allow for wide tree canopy), Mission Olive (Olea europea ‘Mission) –To 35’ high evergreen, Aristocrat Flowering Pear (Pyrus calleryana ‘Aristocrat’) – To 50’ high deciduous, Western Catalpa (Catalapa speciosa) - To 65’ high deciduous, Flowering Cherry (Prunus serrulata) –
Compilation of Tree Information, Oct. 2025 Page | 22
25’ to 35’ high deciduous, and Bradford Pear (Pyrus calleryana ‘Bradford’) – 30’ to 50’ high deciduous.
The minimum size of plant materials should conform to the following mix: Trees 10% 48” box specimen trees 10%, 36” box 30%, 24” box 50%, 15 gallon Shrubs 100%, 5 gallon Groundcover 100% coverage in one year.
Evergreen and deciduous or flowering trees should be used in combination to create visual interest and a dynamic landscape.
Trees and shrubs should be located and spaced to allow for mature and long-term growth.
Parking Lot Planting
♣ Parking areas should be shaded by trees to the greatest extent possible. Evergreen trees should be located throughout the parking areas and should have a minimum of 25’ canopy potential. Trees should be planted every 20’ along the parking lot edge and should be installed at 24” and 36” box container sizes. Canopy trees provide visual enhancement and shade and reduce glare and heat buildup. Trees and shrubs should provide minimal root problems.
Auxiliary Areas (Pg. 107)
All outdoor storage areas should be screened from view from any street by a 6’ high wall or fence and a continuous row of screen trees that should ultimately grow to at least 20’, but no more than 40’, high.
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 9
To: The Honorable Mayor and City Council
From: Andrea Keefer, Planning Director
Irma Tucker, Contract City Planner
Meeting Date: November 13, 2025
Subject: General Plan Update 2025-2050; Augmented Scope of Work; Approval of Consultant Contracts for: Sargent Town Planning, Atlas Planning Solutions, Circlepoint _____________________________________________________________________________________________
BACKGROUND
At the conclusion of a robust Response for Proposal (RFP) process and related scope of work, Civic Solutions and associated sub-consultant team were selected in September 2024 to prepare City of Buellton’s General Plan Update (GPU) 2025-2050. The work effort is well underway, including the completion of analyzing existing conditions and opportunities, developing initial vision concepts, and conducting several public outreach activities. In addition, the preparation of administrative drafts of various General Plan elements has commenced. The public outreach activities have included a communitywide survey, community workshop, and several City Council / Planning Commission joint study sessions. Of particular interest were presentations regarding how to maintain Buellton’s small-town character and provide for City-wide connectivity, linking the various residential neighborhoods to the City’s commercial core areas.
Since the initial RFP scope of work was prepared, several factors have come into play which have; a) impacted the work effort required to complete the GPU and b) resulted in the need for ancillary technical studies and policy guidance. These include:
1. Urban Growth Boundary Initiative approved by the voters in November 2024, which establishes a path for expansion of the current City boundary by potential annexation of three separate on sites on the north and east side of town.
2. New State legislation approved (applicable to Safety and Resource Conservation Elements).
3. Current/Anticipated Major Development Projects in pipeline, particularly on key gateway properties and larger in-fill properties.
General Plan Update Page 2 November 13, 2025
4. Ad Hoc Committee (est’d May 2025) for Willemsen Green future land use planning; requests from Committee members require Staff and GPU Consultant team support.
5. City Council expressed desire to prioritize a) Median 3 design plans and improvements; and b) urban design and connectivity strategies to promote economic sustainability and small-town character.
Emerging Need for Augmented GPU Services
The sub-consultants currently have a limited, focused scope under Civic Solutions’ Master Contract for the GPU. In consideration of the factors discussed above, there is an emerging need to augment the scope of work and associated budget for the following sub-consultants:
A. Sargent Town Planning
1. Special studies and urban design plans in the following areas.
Estimated cost: $50,000:
a. Median 3 & Context Area
b. Downtown District and City-wide Connectivity Areas
c. Gateway Areas & Special Study Sites
The Median 3 & Context Area work effort would expand upon the work already completed by the Cal Poly Intern that previously provided conceptual designs of the Median. It has become increasingly apparent that a holistic design that captures not only Median 3, but also the immediate surrounding area, and key locations throughout the City that connect the rest of Buellton to the core of the City’s downtown.
2. Pipeline Project Review – Estimated cost: Hourly Rate, with an estimate of 4-12 hours per site; this would be on a project-specific basis, with the cost to be passed through to the Applicant.
There is an immediate need to apply “Connectivity and Urban Design” strategies and standards to capture current and anticipated opportunities on major development proposals in the pipeline on major properties being developed; potential opportunities may be lost if we wait for adoption of the GPU. The work efforts provided by Sargent Town Planning would identify these key properties and provide guidance regarding specific strategies aimed at improving and enhancing the connectivity and community identity throughout the City.
See Attachment 2 - Sargent Town Planning Proposal
General Plan Update Page 3 November 13, 2025
B. Atlas Planning Solutions
1. Extreme Heat Effects (AB 2684) - $6,125
The new legislation requires jurisdictions to address extreme heat effects and resulting impacts upon vulnerable populations and assets within the community. The requirement goes into effect on January 1, 2028, and would require an update to the Safety Element at that time. Given the close time frame, it is good planning practice to include applicable goals, policies and implementation actions in the current GPU.
2. Fire Hazard Area, updated mapping (SB 1241) - $5,200. a. There is an immediate need to update mapping in the Safety Element. This work effort was initially taken from the GPU contingency budget; however, it makes sense to cover these costs separately and preserve the GPU contingency budget for emergencies or unforeseen items.
See Attachment 2 – Atlas Planning Solutions Proposal
C. Circlepoint
1. Community Survey - $5,855
a. The scope of work would respond to a request from City Council to undertake a community survey in support of the recently established AdHoc Committee for Willemsen Green land use visioning (site of the temporary lease for Hundred Hills School).
See Attachment 3 – Circlepoint Proposal
City’s On-Call Technical Advisors – Future City Council Consideration The firms listed below provide technical and policy advisory services to the City on an ongoing basis; the services also overlap with the GPU effort, as their expertise assists staff in preparing key documents for the GPU and related environmental review work efforts. The firms have existing contracts and budget allocations, which will cover a limited amount of the anticipated work effort. Staff is in the process of determining what additional services may be needed.
Need for augmented services. Voter approval in November 2024 of an initiative to expand the Urban Growth Boundary (creating 3 potential expansion areas in the City), along with increased level of current significant development permit applications and anticipated major development projects in the pipeline – have resulted in increasing needs for strategic long range planning and policy coordination to address circulation infrastructure, transportation planning, and economic development issues.
At a future date, it is anticipated that refinements and augmentation to the scope of work and associated budgets (as may be needed) will be brought back to City Council for the following firms:
General Plan Update Page 4 November 13, 2025
D. Kosmont – Economic Development – the scope of work would be in the following general areas:
I. General Plan Update & Strategic Planning
a. Provide “high level” guidance to City Staff and GPU consultants with shaping goals / policies / programs for the Land Use, Circulation and other applicable elements of the General Plan.
b. Assist Staff with preparing the Economic Development Element of the General Plan.
c. Strategic planning to: support implementation of the City-wide Connectivity Vision with complementary economic development tools; and guide the future buildout-of UGB areas, and remaining infill and/or underutilized sites.
II. Pipeline Project Review and E.D. Guidance (On-call E.D. advisors) a. On an “As-needed basis”, evaluate and provide recommendations for current or anticipated future development proposals that are located on key sites within the Downtown District, Special Study Areas and other key sites which, by their location and nature offer near term potential to support – or to negatively impact – the City’s efforts to establish the Avenue of Flags and Downtown District as a cohesive, economically viable and inviting center of community life.
E. Associated Transportation Engineers (ATE) – the scope of work would be in the following general areas:
I. General Plan Update & Strategic Planning
a. Provide “high level” guidance to City Staff and GPU consultants with shaping goals / policies / programs for the Circulation and other applicable elements of the general plan.
b. Strategic planning to: support implementation of the City-wide Connectivity Vision and guide the future buildout-of UGB areas, and remaining infill and/or underutilized sites within the City.
c. Increased level of transportation planning and technical coordination between the City and Caltrans regarding projects impacting US 101 and Hwy 246.
FISCAL IMPACT
The total Fiscal Impact would be:
1. Sargent Town Planning - $50,000, plus separate as-needed major development project review (cost to be passed through to project Applicants)
2. Atlas Planning Solutions –
a. Extreme Heat Effects (AB 2684) - $6,125
b. Fire Hazard Area, updated mapping (SB 1241) - $5,200
General Plan Update Page 5 November 13, 2025
3. Circlepoint – $5,855. Assistance with preparation of community survey for Willemsen Green Ad Hoc Committee
This total amount of $67,180 was not included in the current budget. Therefore, a budget adjustment for Fiscal Year 25/26 in the amount of $ 67,180 would be necessary. Additional fiscal impact would be determined when future contract refinements and/or augmentations are brought back to Council for Kosmont and ATE.
RECOMMENDATION
That the City Council authorize the City Manager to enter into contracts with Sargent Town Planning, Atlas Planning Solutions, and Circlepoint on the basic terms set forth in the attached scopes of work and associated budgets to support the Comprehensive General Plan Update and related long-range planning efforts for the City of Buellton.
ATTACHMENTS
Attachment 1 - Sargent Town Planning
Attachment 2 - Atlas Planning Solutions
Attachment 3 - Circlepoint
87 E Green Street, Suite 205 | Pasadena, CA 91105 | 213.599.7680 | www.SargentTownPlanning.com 8 September 2025
Andrea Keefer, Planning Director
City of Buellton
107 West Highway 246
Buellton, CA 93427
Re: Urban Design Services
Median 3 and Avenue of Flags District
Dear Andrea,
Per your conversations with Jean and our recent call with Irma and Cara and Devon, we provide this updated proposal to assist the City of Buellton (City) in further developing the design for Median 3 and studying, illustrating and describing some connectivity and urban design possibilities for the surrounding AOF District and Downtown Context Area. We will ensure that the resulting concepts and illustrations are organized and formatted to facilitate their inclusion in the updated General Plan document. As requested in the markup of our initial proposal that you provided to us, we organize the proposed tasks by “Area” as follows. Exhibit A is a map that delineates these two overlapping areas.
Median 3 Area: This is the area centered on Median 3 and extending approximately 250’ from Median 3 in all directions. This is the area within which one can clearly see Median 3, and the area that will be clearly visible to a person standing in Median 3. We anticipate that this segment of the Avenue of Flags, including but not limited to Median 3, will be the primary and prototypical “outdoor room” in which the life of your downtown will occur. Accordingly, it will be useful to clearly envision how that space is defined by Median 3, by the street around it, and by the buildings and landscape that will define and enclose this central outdoor space of your town. We will illustrate and describe specific design recommendations for the Median 3 Area, with the highest level of detail in the Median itself.
Downtown Context Area: As we have illustrated in PowerPoint presentations and discussed with City staff and Council, the Median 3 Area the center or “Hub” of the Avenue of Flags Specific Plan area, and a larger Downtown Context Area, or Central Buellton Area. The City now has the opportunity to envision and consider how connectivity and streetscape improvements and infill development on key parcels may significantly enhance the appearance and sense of place the larger Downtown Context Area, welcoming visitors, shoppers and diners from near and far. Ou recommendation outside the Median 3 Area will be more general and diagrammatic in nature, with a focus on connectivity and a heightened sense of arrival and “sense of place” in your Downtown.
Task I – Median 3 and Downtown Context Area Design Concepts:
The purpose of this task is to prepare an updated conceptual plan for Median 3 in the context of the larger vision for the Avenue of Flags District and General Plan Update’s focus on improved pedestrian and bike connectivity throughout the greater Downtown Context Area – including the two Highway 101 interchanges and a portion of McMurray Road and Highway 246 – and outward to the rest of town.
A. Base Map/Base 3-D Model: We will prepare a Planning Base Map and 3-D model of the Median 3 Area as follows:
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1. Downtown Context Area: We will prepare an overall Planning Base Map of the AOF District and surrounding Downtown Context Area. This Base Map will integrate the best available satellite photography of the area and City GIS parcels and other available GIS linework to support preparation of conceptual design studies of key street segments and infill development sites.
The purpose of this Base Map is to support the preparation of accurately scaled conceptual plan studies in addition to the previously prepared PowerPoint diagramming that is not to any scale. Exhibit A on page 5 provides an aerial view of the extents recommended for the Downtown Context Area base map.
2. Within the Median 3 Area: To enable more detailed urban design studies, we will prepare a base plan in AutoCAD and a 3-D model in SketchUp. These will support the preparation design studies with greater dimensional accuracy than the previous PowerPoint diagramming or conceptual plan studies in the greater Downtown Context Area. The Median 3 Area is defined by a red dashed line on Exhibit A on page 5.
Deliverables: Base map and model as noted above.
B. Draft Urban Design Concepts: We will prepare initial design concepts and suggestions for City staff review, as follows:
1. Within the Median 3 Area:
a. Conceptual Urban Design Plan: We will illustrate some initial recommendations and alternatives for the design of this important median as a strong and potentially catalytic central space in the Downtown Core. We will illustrate recommendations for streetscape, hardscape and landscape elements within and around Median 3, including some potential restriping and curb relocations. This will likely include suggestions for refinements to the ends of Medians 2 and 4 to generate a more cohesive, welcoming, safe and comfortable pedestrian experience.
b. Illustrations and Connectivity: We will prepare cross-section drawings through the AOF, showing the median, the street, the sidewalks, previously approved buildings on the east side of AOF and concepts for future buildings on the west side. We will then draw potential connectivity outward into the larger Downtown Context Area as we have previously diagrammed in our PowerPoint presentations.
2. Outside the Median 3 Area:
a. Public Realm Connectivity: To help ensure a safe, comfortable and interesting pedestrian and biking connectivity within the Downtown Context Area and connecting outward to the rest of town we will suggest conceptual designs for potential new street connections, potential improvements to existing streets, and new or improved pedestrian and bicycle trails. This will include recommendations for improvements to the Avenue of Flags, Mc Murray Road, and Highway 246 as it passes through central Buellton. These will be drawn to scale, conceptually illustrating vehicular, pedestrian and bicycle facilities within existing and potential future rights of way to see what may fit, but will not be resolved at a high level of detail.
b. Key Sites: We will identify key sites on which infill development is imminent or likely in the foreseeable future and will offer suggestions of building types and forms for key infill sites along the Avenue of Flags and McMurray Road, and sites that might contribute to strong “Downtown Gateways” near the downtown on- and off-ramps from the 101 Freeway.
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Recommendations for such sites will be illustrated as simply as possible with conceptual site plans, and/or simple massing models, and/or cross-sectional views including recommended street cross sections, and photographs of comparable buildings in Buellton or elsewhere. The emphasis will be on defining physical design characteristics that have the potential to contribute to more active, inviting and comfortable public spaces and to welcome visitors to a unique and memorable Downtown Buellton.
Deliverables: We will organize these drawings and precedent photography in a PowerPoint presentation and deliver it to the City for review.
C. City Review and Feedback: As City staff reviews the deliverables from the previous task, we will join them in up to two Zoom meetings to respond to questions and discuss options and alternatives.
D. Preferred Urban Design Concept: Then, based on one unified set of comments and direction from City staff we will update the illustrations and presentation to represent a Preferred Concept Design.
a. Updated Median 3 Area Plan: We will refine the initial concepts to present a preferred conceptual design for the Median 3 Area. This will include a detailed conceptual plan for Median 3 itself and for the surrounding AOF streetscape. This will be prepared as an AutoCAD drawing, a colored illustrative plan, and as a 3D SketchUp model. b. Updated Downtown Context Area Connectivity Plan: We will update and refine It recommendations for conceptual public space connectivity and urban design throughout the larger Downtown Context Area.
Deliverables: We will organize these drawings, illustrations and precedent photography in a PowerPoint presentation and deliver it to the City for review. As noted above, the illustrations and descriptions will be organized and formatted for incorporation into the General Plan Update.
Task I: Hourly, with an estimated fee range of $40,000 - $50,000 Task II – Downtown Context Area Pipeline Project Review To the extent requested and authorized by City staff, this task would be undertaken concurrently and integrally with Task I, above. The purpose of this task is to identify and provide recommendations for current development proposals that are located on key sites within the Downtown Context Area, which by their location and nature offer near term potential to support – or to negatively impact – the City’s efforts to establish the Avenue of Flags and Downtown Area as a cohesive, memorable, comfortable and inviting destination and center of community life.
The primary objective of this task is to leverage the value of current pipeline projects to Buellton’s Downtown, and to not miss current opportunities that may no longer be available in a year or two. We note that the owners of several of the sites with the greatest potential to define the character of central Buellton have already initiated discussions with the City for entitlement of infill development projects or may be reasonably expected to in the near future. This offers the City a unique opportunity to engage with these property owners while the designs of their projects are still flexible and while the General Plan vision for the Downtown Area is not yet complete. In our experience this can be an ideal time to work together to proactively envision the possibilities for win-win outcomes.
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A. Pipeline Project Review and Recommendations: For each current or anticipated development project proposal identified by the City, we will review available drawings and information regarding development intentions and will prepare a short report outlining our observations and suggestions.
This report will include diagramming and sketching over proposed site plans and other drawings to clarify any recommendations offered.
1. This review is not intended to replace or replicate the City’s normal design review process, but rather to focus on the proposed or potential location of buildings on their lots, the size, scale and form of buildings as they relate to existing and potential streets, other public spaces and connectivity. Building siting, massing and façade articulation can either to help to define the “outdoor rooms” of your Downtown or may “blank spots” dominated by surface parking lots or drive-through lanes. We will address opportunities to incorporate pedestrian and bicycle connectivity along the edges of and into the subject site. This review will also focus on the nature of “property frontages” that define the edges of your streets. By their design, frontages either support and encourage or discourage pedestrian activity.
Deliverables: For each identified Pipeline Project, we will deliver a draft report to City staff for review, will meet with staff via Zoom, and will refine the report in response to staff input and direction. When requested by City staff, we will join them and the project applicant in a Zoom meeting to discuss their development objectives, our observations of key design opportunities, and to seek consensus regarding a general direction for the project design. If scheduled to coincide with a visit to Buellton and time permitting, we will meet with City staff and applicants in person. The outcomes of these reviews will be integrated into the deliverables of Task 1.
Task II: Hourly, with an estimate of 4-12 hours per site Please let us know if you have any further questions or concerns about this simplified proposal and scope of work. We look forward to the chance to discuss this with you at any time.
Respectfully,
SARGENT TOWN PLANNING
David Sargent, Senior Principal and President
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Exhibit A
The Median 3 Area is shown with a dashed red outline. The extents of the aerial photo define the larger Downtown Area within which conceptual design studies of selected street segments and key infill development sites will be prepared.
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2025 Hourly Billing Rates
FULL-TIME PROFESSIONAL STAFF:
Senior Principal in Charge.................................................................... $250/hour Managing Principal / Studio Director .................................................... $225/hour Associate Principal / Project Manager .................................................. $200/hour Senior Associate / Urban Planner/Designer .......................................... $190/hour Associate / Urban Planner/Designer..................................................... $160/hour Planning / Design Intern....................................................................... $110/hour CONSULTING / ADJUNCT PROFESSIONAL STAFF:
Consulting Senior Planner/Entitlement Advisor .................................... $200/hour Consulting Senior Landscape Architect................................................ $200/hour REIMBURSABLE EXPENSES:
Expenses incurred that are directly related to the services provided – and not accounted for as overhead expense – will be billed to the Client at STP’s direct cost, with no markup or additional administrative fees. Such costs will be limited to travel, food and lodging expenses related to inperson meetings at Client’s location, hard copies of deliverables, or the cost of shipping hard copies of documents.
Any such costs will be at competitive commercial rates and will only be incurred in response to Client requests. Any invoice including such costs will include an itemized list of expenses incurred and copies of receipts.
BUELLTON GENERAL PLAN SAFETY
ELEMENT UPDATE – CONTRACT
AMENDMENT 2
DATE: October 15, 2025
TO: Jean Ward
Civic Solutions
FROM: Aaron Pfannenstiel, Principal
Atlas Planning Solutions
The State of California recently adopted new legislation (Assembly Bill 2684), which updates Government Code Section 65302 (g) to include a new requirement to address extteme heat effects on California communities. This requirement goes into effect on January 1, 2028.
As part of the General Plan Safety Element, the APS Team will assist Buellton with the update of the safety element to address this new requirement. The following work is proposed:
Review and Synthesis of Extreme Heat information
The APS Team will gather relevant extreme heat data and information from the City’s Annex to the Santa Barbara County Multi-Jurisdictional Hazard Mitigation Plan, relevant climate change/adaptation information from local, regional, state, and federal resources like Cal-Adapt, National Weather Service, and Centers for Disease Control and Prevention. This information will be synthesized into a discussion regarding how extreme heat may affect vulnerable populations and assets within the community, which helps frame the policies and programs necessary to address these concerns.
Development of Goals, Policies, and Implementation Actions The APS Team will prepare an updated set of relevant goal(s), policies, and implementation actions to address extreme heat vulnerabilities. These policies are anticipated to guide how City staff/departments address extreme heat operationally as well as ways extreme heat impacts can be mitigated as part of the development process.
Budget
The budget associated with this effort is $6,125.
BUELLTON GENERAL PLAN SAFETY
ELEMENT UPDATE
DATE: June 20, 2025
TO: Jean Ward
Civic Solutions
FROM: Aaron Pfannenstiel, Principal
Atlas Planning Solutions
With the recently updated maps released by Cal Fire depicting the Very High Fire Hazard Severity Zones for Local Responsibility Areas across the state, Atlas Planning Solutions (Atlas) has identified an issue affecting the proposed safety element update.
In reviewing this updated information, on
behalf of the City and Project Team, these
new maps identified fire hazard severity
zones that require compliance under
Government Code 65302 (g) 3 (Senate Bill
1241). With the presence of these zones,
the City will be required to coordinate with
Cal Fire and the California Board of
Forestry and Fire Protection (BOF) as part
of the adoption process.
To support ths effort, Atlas can prepare the
necessary goals, policies, and actions to
comply with SB 1241 requirements and
coordinate with Cal Fire staff and the BOF
as part of the adoption process. As part of
this work effort Atlas will prepare and
provide City staff with a copy of the Cal Fire
compliance matrix indicating the updates to
the policy framework that addresses
wildfire requirements, as well as staff time
to coordinate with Cal Fire staff during the
informal review process.
The budget associated with this effort is $5,200.
Circlepoint | 2100 W Orangewood Avenue, Suite 215, Orange, CA 92868 | www.circlepoint.com November 4, 2025
Andrea Keefer
Planning Director
City of Buellton
Re: Buellton General Plan Scope Amendment – Willemsen Property Community Survey Dear Andrea,
As requested, please find on the following page a scope and fee to administer an online survey designed to engage with the community regarding both the short and long-term use of the Willemsen property. Our scope includes drafting and hosting the survey, developing content to promote the survey to the community, and summarizing the survey results.
Please let me know if you have any questions. We look forward to working with you on this new assignment.
Best,
Susan J. Harden, FAICP
Vice President
Circlepoint | 2100 W Orangewood Avenue, Suite 215, Orange, CA 92868 | www.circlepoint.com Willemsen Property Community Survey
Scope and Fee
Task 1: Project Kick-off and Survey Development
Circlepoint will participate in a kick-off meeting to confirm the survey objectives and brainstorm potential questions. We will draft a set of 5-6 questions with multiple choice or ranking responses. One open-ended question is also assumed to allow for free responses from the community, as well as a few demographic questions to understand who is taking the survey.
Deliverables:
• Participation in one virtual kick-off meeting
• Draft and final survey questions (English)
• Uploading and hosting online survey on Survey Monkey
Task 2: Social Media and Newsletter Content
Circlepoint will develop content, including text and graphic for social media to promote the survey on Instagram and Facebook. We will also draft a short paragraph and QR code for use in the Buellton Mini Buzz (or other communication channel). It is assumed that the City will be responsible for posting and distributing the tools to the community.
Deliverables:
• One (1) draft and final content deck for social and newsletter • Promotional graphic formatted for Instagram, Facebook and for use in newsletter Task 3: Survey Summary
At the close of the online survey, Circlepoint will download and analyze the results. We will prepare a summary report that includes key themes and takeaways, as well as review of responses to each question. The report will include charts and graphics as appropriate.
Deliverables:
• One (1) draft and final survey summary
Willemsen Property Survey Fee
Task 1: Draft Survey + Kick off $ 2,249.00
Task 2: Social Media $ 1,518.00
Task 3: Summarize Survey Results $ 2,088.00
Total fee $ 5,855.00
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 10
To: The Honorable Mayor and City Council
From: Scott Wolfe, City Manager
Meeting Date: November 13, 2025
Subject: Informational Item: Cost Options for Extended Library Hours ______________________________________________________________________________
BACKGROUND
In 2023, the City Council established the possible expansion of library operation to include Sundays as a Council priority. Initially, the Library staff at the City of Goleta (our library service provider) indicated that two additional staff members may need to be hired to allow for the expansion to include Sunday hours. Since that time, delays have been experienced due to a longer-than-expected construction period which delayed the opening of the library in its new location, and a subsequent delay in completing a user survey to determine Sunday demand after the opening of the library due to a low response rate.
The City of Goleta has re-evaluated the ability to provide Sunday hours in light of current staffing configuration and finds that opening the library on Sundays would potentially only require one additional staff position to accomplish. They will be providing three options for service.
The first option provides a minimal service level on Sundays, essentially allowing the library to open, but coverage during the Sunday hours and some other times during the week will be thin. The cost for this basic level of service (salary and benefits) is expected to be about $17,550 annually.
The second option provides a moderate service level increase. This option provides better staff coverage throughout the week and on Sundays by adding a staff member that can perform more complicated cataloging and technical tasks, and the ability to handle closing shifts. The salary and benefit cost of this option is about $62,350 annually.
The third option provides an enhanced level of service on Sundays and throughout the week. This greater service level would enable the library staff to provide ample service desk coverage, as well as increase programming and develop an outreach program with schools, senior centers, and local organizations. The cost of this option would range from $42,450 to $73,350, depending upon the number of hours per week provided.
Buellton Library Hours Page 2 November 13, 2025
Staff will continue to work with the library staff to work out the details of these options, with the intent of bringing this item back to the City Council in January for consideration and possible decision to increase library hours. Given the time required to recruit for a new position, it is anticipated that a decision in January would allow new library hours to be implemented at a date roughly coinciding with Spring Break (late-March/early-April).
FISCAL IMPACT
There is no direct financial impact associated with this item, as no action is to be taken at this time. Any future change to the hours of library service may have a financial impact which would be more fully evaluated and brought to the City Council prior to a decision being made.
RECOMMENDATION
That the City Council receive and file this information until January 2026.
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 11
To: The Honorable Mayor and City Council
From: Shannel Zamora, Finance Director
Meeting Date: November 13, 2025
Subject: Resolution No. 25-30 – “A Resolution of the City Council of Buellton, California, Establishing a Policy for the Acceptance and Public Disclosure of Donations to the City”
______________________________________________________________________________
BACKGROUND
The City of Buellton periodically receives offers of monetary or in-kind donations from residents, businesses, and community organizations wishing to support City programs, facilities, and events.
Currently, the City does not have a formal policy or process for accepting or acknowledging donations. As a result, there is no standardized method for verifying the purpose of donations, issuing IRS-compliant acknowledgement letters, or ensuring consistent public reporting. To address this gap, adopting a policy is essential to create a clear, transparent, and accountable process for receiving and reporting donations made to the City.
Under Internal Revenue Code §170(c)(1), donations to a local government for exclusively public purposes are considered charitable contributions and may be tax-deductible for donors.
The proposed policy would:
• Establish a formal framework for the acceptance of monetary and in-kind donations.
• Authorize the City Manager or designee to accept donations on behalf of the City, provided that all donations serve a public purpose.
• Require that all donations be acknowledged in writing, consistent with IRS Publication 526 and federal substantiation rules.
• Mandate a monthly Donation Report to the City Council and the public listing all donations received, including donor name, amount/value, and intended use. • Require City Council approval for extraordinary donations, defined as donations exceeding $10,000 in cash or market-value in-kind gifts, or any donation of real property.
Resolution No.25-30 Page 2 November 13, 2025
To ensure transparency and proper financial management, the Finance Department will establish a dedicated Donations Fund to record all monetary donations. This structure will:
• Ensure donated funds are segregated from general revenue. • Allow tracking and spending in accordance with donor intent. • Support public reporting and compliance with Governmental Accounting Standards Board (GASB) requirements.
Adopting this policy will ensure transparency, consistency, and compliance with federal tax standards while encouraging community partnerships and support for public programs.
Following adoption, the policy and monthly reporting process will be published on the City’s website. The City Clerk and Finance Director will ensure that all future donations are reported publicly and included in City Council agenda packets.
FISCAL IMPACT
There is no direct fiscal impact associated with adopting this policy. Donations received will supplement existing programs, projects, and services. The Finance Department will establish a Donations Fund to record, track, and report donations consistent with standard municipal accounting practices and auditing requirements.
RECOMMENDATION
That the City Council consider adoption of Resolution No. 25-30 – “A Resolution of the City Council of Buellton, California, Establishing a Policy for the Acceptance and Public Disclosure of Donations to the City”
ATTACHMENTS
Resolution No. 25-30
Attachment 1 – Monthly Donation Report Template
Attachment 2 – Donor Acknowledgement Letter Template
RESOLUTION NO. 25-30
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF BUELLTON, CALIFORNIA, ESTABLISHING A
POLICY FOR THE ACCEPTANCE AND PUBLIC
DISCLOSURE OF DONATIONS TO THE CITY
WHEREAS, the City of Buellton benefits from the generosity of residents, businesses, and organizations that wish to support public projects, programs, and services; and WHEREAS, the Internal Revenue Code; and §170(c)(1) recognizes donations to local governments for exclusively public purposes as charitable contributions eligible for tax deductions; and
WHEREAS, the City Council desires to establish a clear and transparent process for the acceptance and disclosure of such donations.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Buellton does hereby resolve, determine, and order as follows:
SECTION 1: Authorization to Accept Donations
The City Manager (or designee) is authorized to accept monetary or in-kind donations on behalf of the City, provided that all such donations are designated for exclusively public purposes.
SECTION 2: Public Disclosure.
All donations received shall be acknowledged in writing to the donor and shall be reported publicly through a monthly report to the City Council, and/or posting on the City’s official website.
SECTION 3: Acknowledgement Letters.
The City Clerk (or designee) shall issue acknowledgement letters to donors, including confirmation of the donation amount or description, the public purpose served, and confirmation that no goods or services were provided in return.
SECTION 4: Council Approval for Extraordinary Donations.
Donations of real property, or donations exceeding $10,000, shall be subject to specific City Council acceptance by separate resolution.
SECTION 5: Accounting Procedures.
The Finance Department shall establish and maintain a Donations Fund to ensure that all monetary donations are properly recorded, tracked, and expended in accordance with donor intent and applicable auditing standards.
Resolution No. 25-30 Page 2 November 13, 2025
SECTION 6: Implementation.
The City Manager is authorized to take all actions necessary to implement this resolution, including budgetary and administrative procedures.
SECTION 7: Certification
The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED and ADOPTED this 13th day of November 2025. _________
_______________________________
David Silva
Mayor
ATTEST:
____________________________________
Linda Reid
City Clerk
City of Buellton
107 W. Highway 246 • P.O. Box 1819 • Buellton, CA 93427 • t: 805.688.5177 • f:805.686.0086 • www.cityofbuellton.com [Date]
[Donor Name]
[Address]
Dear [Donor Name],
On behalf of the City of Buellton, thank you for your generous [monetary/in-kind] donation of [amount or description], received on [date].
Your contribution will be used for [briefly describe purpose, e.g., community park improvements, library programs, etc.] and will directly benefit the residents of our community.
This acknowledgment confirms that your donation was received by a local government entity for exclusively public purposes, as defined by Section 170(c)(1) of the Internal Revenue Code.
No goods or services were provided by the City in exchange for this contribution.
Therefore, your donation is tax deductible to the extent permitted by law. Please retain this letter for your tax records.
The City sincerely appreciates your support and partnership in improving our community.
Sincerely,
[Authorized Official’s Name]
[Title]
City of Buellton
EIN: 77-0299827
CITY OF BUELLTON
MONTHLY DONATION REPORT
REPORTING PERIOD: [Month, Year]
Monetary Donations
Date
Received
Donor Name Amount Designated Purpose Department/Project Receipt Issued
(Y/N)
In-Kind Donations
Date
Received
Donor Name Description of Gift Estimated
Value
Designated Purpose Department/Project Receipt
Issued
(Y/N)
Notes:
• All donations are for public purposes.
• No goods or services were provided in return.
• Acknowledgement letters have been issued per IRS standards.
Prepared by: [Name, Title] Date: [MM/DD/YYYY]