Agenda packet, regular meeting — Buena Park City Council, June 25, 2024 (part 6 of 6)

5. Security, Use and Access of Prescription Medications

Clients are allowed to hold and control their own medication, provided that they maintain a current prescription and that the medication is kept in the appropriate original container. If a medication needs to be refrigerated, the medication is packaged and labeled with person’s name, bed number, and name of medication and placed inside a designated locked refrigerator which can only be accessed by staff.

Clients whose medications are stored in the locked refrigerator can retrieve them as soon as possible by placing a request to the staff on duty. The clients are responsible for the safe keeping of and taking their own medications within limits of how they are prescribed. Only the person whose name is on the medications is able to retrieve them.

6. Client Use of Over-The-Counter Medications

Use and storage of over-the-counter medications follow the same policy and procedures of prescription medications, although identification cannot be verified in this case.

7. Client Access to Emergency and Medical Care

Clients can access medical care at any time. They should communicate to the staff on duty their need for medical care, if possible. Medical support can be accessed through the onsite Medical Wing and/or through local hospitals if and when access to the Medical Wing is not available.

If a client requires first aid items, they may access them from a shelter staff member at the service desk. The staff member may assist the client in basic first aid care with the client’s permission, as he/she will be trained in using universal precautions.

In case of a seizure, staff are trained in appropriate safety precautions and call for support from the Medical Wing staff or 911 if a seizure persists or causes bodily harm. If a client needs emergency or serious medical care, the staff on duty will call 911 and follow the 911 operator’s procedures. In case of an injury, staff will not move the client. They will contact other staff, call 911, and if appropriate, check breathing and pulse and begin CPR if needed. One staff member or trained volunteer will attempt to keep the client comfortable and keep other clients away from immediate scene, while another staff member will wait for medical personnel, give medical personnel information about client, and direct them to client. For non- emergency incidents, staff will assess the situation and connect the client with an appropriate care provider such as: on-site medical partner, urgent care, referral to the clients primary care doctor, on a case-by-case basis.

Program staff are also trained on the use of the overdose rescue drug known as Narcan. Program staff work with community partners and distributors to ensure that Narcan is available in strategic locations within Buena Park Navigation Center.

The Program Manager will be called as soon as possible following a major incident. After any client emergency or incident has been controlled, the lead staff member completes an Incident Report form which will be sent to the Program Manager and higher-level staff as needed.

8. First Aid Equipment, Supplies and Procedures

The Shelter Provider and/or Medical partner has first aid supplies available at all times. The first aid kits are inspected monthly, updated as items expire, and re-stocked after each use. Staff members are trained annually in universal precautions, basic first aid care, and Mental Health crisis. Any incidents occurring at Buena Park Navigation Center requiring first aid are documented in the daily report and an Incident Report is prepared and sent to Program Manager and other higher-level staff as necessary.

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9. Policies & Procedures for Disease Prevention

The Shelter Operator has protocols for prevention and treatment of certain diseases and conditions such as seizures, diabetic episodes, mental health episodes, lice, bed bugs, influenza, and other communicable and contagious diseases, and will operate in compliance with guidance from County Health Care Agency and the Center For Disease Control. Clients are screened for wellness upon intake to the shelter to limit the risk of exposing the shelter to communicable disease. Universal precautions are practiced at all times in handling of fluids, client clothing, laundry, and in all cleaning of premises.

When an accident or injury to an employee or client occurs or when there has been damage to Shelter property, staff follows a set protocol which includes:
• Immediately contacting Supervisor about the situation • Dealing with any injuries
• Securing the accident scene by obtaining names, addresses, and phone numbers of witnesses if possible, taking photos if possible, and noting any unusual circumstances • Recording all necessary information to complete a formal report • Not accepting any responsibility on behalf of the Shelter Operator • Reporting accidents and injuries within 24 hours to insurance carrier If a client shows symptoms of a contagious disease or other public health concern that might threaten another person, the Operator will follow guidance of County Health Care Agency and the Center For Disease Control. If the health concern is serious enough, staff may require that the client immediately leave to be seen/evaluated at a local hospital. If a client leaves due to disease, the bedding and client’s clothes are washed, bed cleaned, and bedding replaced on bed. Clothes and belongings are stored in designated area and held for the maximum amount of time permitted. The Shelter operates to conform to best health practices and concerns.

Universal precautions are used for all handling of client possessions. Staff follows hand washing techniques recommended by the Health Department.

All staff are regularly tested for TB as required by OSHA standards and written in the Shelter Operator’s Policy and Procedures handbook. If a client shows symptoms of tuberculosis, the client is sent for medical diagnosis and asked to receive a TB test. TB testing can be made available to clients through the Medical Services on-site as a community health benefit.

M. Food Policies

1. Provision of Nutritional Needs of Clients

The Shelter Operator provides a breakfast, lunch and hot dinner to each client every day. Meals are prepared off site by a third-party vendor and brought to the site to be served in the serving area. Meals are nutritious and healthy including a variety of fruits and vegetables. Accommodations can be made on a case-by-case basis for clients with dietary restrictions.

Clients in need of specialty diets may request such a diet by submitting a Request for Accommodation to the Program Manager.

The Shelter Operator includes in its in-kind donation strategies, opportunities for food donations and partnerships with local food banks. The Shelter Operator also works with community and church partners and existing community meal service programs to offer opportunities to feed the homeless individuals at the shelter.

Tables and chairs are set up for meals in the Commons Dining Area at the scheduled meal times.

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Food is served at designated times of operation for registered shelter clients only. Clients of the Multi- Service Center would not be permitted to access the dining area, nor would they be allowed to participate in daily meals.

2. Meeting the Health Department Standards

The Shelter Operator will meet all Health Department standards. Provisions for the Sanitary Storage and Preparation of Food Buena Park Navigation Center has adequate space for storage of dry foods, refrigerated foods, and supplies. Separate and secure refrigerator/ freezer space is made available for client medications. The Shelter Operator may provide extra refrigeration and freezer appliances as needed to supplement safe storage of food, if space is available. Current certificates of food handling safety are posted in the serving area. Any volunteers will be supervised by an authorized employee.

All serving area storage areas are cleaned on a planned schedule and outdated food is disposed of. There is a rotation schedule for the storage and use of food in the refrigerators, and dry goods pantry that maximizes use of food so that it does not become outdated.

N. Transportation Policies

The policies for travel to and from Buena Park Navigation Center are designed to safely support client needs and minimize potential impact on the adjacent residential neighborhood and businesses.

The following transportation measures have been implemented:

1. Transportation Flow ON and Off Property

The Shelter Provider implemented a plan for safe and effective flow of traffic on and off the property based on the schematics of the shelter grounds and surrounding neighborhood. Considerations include provisions for pedestrian, bicycle, personal transportation and bus and shuttle services.

2. Pedestrian Traffic

The shelter operates by bed reservation only and no walk-ins are accepted. The clients are expected to utilize the transportation options that are provided to them by the Shelter Operator, unless they own and drive a personal motor vehicle.

Any individual that does walk-up receives information on how to make a bed reservation and is provided transportation to a self-directed location out of the surrounding area to return only when the established reservation protocol has been followed. If a person walks up who refuses transportation off-site, they are notified of the Good Neighbor Policy, and are closely monitored as they leave the area.

3. Bicycle Traffic and Parking

Bicycle racks have been provided on site. Bike locks will be encouraged but are the responsibility of the client to obtain.

Clients must complete a simple registration process for any bicycle brought onto the property, and is limited to only one per person. Bus and shuttle transportation vehicles have been designed to transport bicycles to mitigate foot traffic. Bicycles are not allowed to be ridden on or off the facility.

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4. Shuttle Transportation Services

Access to the shelter is provided via on-site shuttle transport vehicles.

It was recommended that there be a minimum of three (3) designated drop-off/pick-up locations (Shuttle Stops) that provide ample geographic range for qualified clients seeking shelter services. Several Shuttle Stops were selected by the host city/police department and/or in collaboration with neighboring police departments. The operator does not drop-off/pick-up other than at agreed upon locations unless in exigent circumstances, or with close personal supervision for housing-related travel.

Daily shuttles are provided to transport all screened clients to the Shelter Site. Security guards ride with the shuttle in the evenings to ensure only prescreened clients with bed reservations receive transportation to the shelter. The Shelter Operator also conducts random daily checks of a ½ mile radius around the shelter, as well as the area immediately surrounding the Shuttle Stops to enforce shelter rules and avoid loitering and homeless congregations.

To avoid long-term loitering at the Shuttle Stops, clients may arrive at the Shuttle Stop fifteen (15) minutes before the start of the earliest shuttle departure times. The Shuttle Stops are an extension of the shelter and thus any violation such as loitering constitutes a violation of the shelter rules which will be strictly enforced.

The shuttles provide pick-ups beginning at 4:00 PM and 7:00 PM, transporting new and returning clients. Prospective new clients must be present at designated pickup locations at a pick-up time agreed upon at the time of referral or they risk forfeiting their bed.

In the case of special circumstances, and only if arrangements have been communicated by the client to their Housing Navigator or Management the prior evening, returning clients who are unable to return to the shelter at the designated time and utilize the second shuttle may use alternate private or public transportation to return to Buena Park Navigation Center.

Each morning, two shuttle services are provided for clients who desire to leave the shelter for employment and other personal appointments. The scheduled start times are 6:00 AM – 10:00AM.

5. Personal Vehicle Transportation and Parking

The Shelter parking lot is available to clients, staff, volunteers and vendors.

6. Staff Transportation of Clients

Shelter staff members are prohibited from transporting clients in their personal vehicles. Only designated driver staff in shelter owned/operated or contracted vehicles may transport clients, and only for shelter- related purposes.

7. Delivery of Shelter Good and Community Donations

Deliveries of goods donations are to be dropped off in a designated area. The planned location for these designated drop- offs can change depending on on-site activities and take into consideration pedestrian, bike and other vehicle traffic routes to minimize safety risks and impact to the shelter site and surrounding area.

Deliveries of supplies from contracted vendors occur approximately 3xs weekly. The delivery of community donations by private donors occur sporadically and as available. Staff is available 24-7 to ensure safe and effective deliveries of any materials if needed, though it is the intent of the Shelter Provider to receive all deliveries of goods and/or donations will occur between the hours of 10:00 AM and 4:00 PM daily.

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O. Financial Policies

1. Financial Requests from Clients

Financial requests from clients (such as for Bus Passes or ID Vouchers) must be requested and received through their Housing Navigator or Site Lead. Clients will sign a designated log when they receive the requested item. All bus passes and vouchers are kept in a locked safe in a locked office or closet at all times when not in use.

The Shelter Operator offers these financial assistance opportunities to clients, when available, and according to basic priority levels based off reason for request and status of housing plan. The Shelter Operator is not obligated to fulfill all financial requests from clients that they receive.

2. Client Possessions and Funds

No clients’ personal funds or money are handled by the Shelter staff. Clients with funds that they keep while at the Shelter are solely responsible for their security and safety. It is recommended by staff for clients not to have funds on site to the extent possible, and to store wallets/purses, electronic devices, and any cash in appropriate locked storage. The Shelter Operator has a policy of not being responsible for lost or stolen items that is included in a Policy and Procedures Manual, listed in the signed Client Expectations agreement, and read with new clients at the time of intake.

Clients are not permitted to give cash to staff at any time, for any reason.

3. Annual Outside Audit

An independent financial audit of the Shelter Operator is completed on an annual basis. A most current audit is kept on file at the Shelter Operator’s administration offices and may be viewed as necessary.

Buena Park Navigation Center is also subject to an annual program monitoring. It is the responsibility of the Shelter Operator to correct any deficiencies reported by the audit within the time limits available to them. Failure to comply may result in the termination of their Shelter Operator contract.

4. Financial Reports Review

Financial reports may be produced each month by the accounting department of the Shelter Operator. These reports may be reviewed by an appropriate Buena Park Finance Designee.

The Shelter Operator reviews financial statements and budgets with each Program Manager on a regular basis. Adjustments are made in spending as necessary.

P. Legal Policies

1. Policy for Compliance with Local Laws

The Shelter Operator follows all Orange County Fire Code requirements, and has staff trained for food handling, CPR, fire drills and other disaster evacuation procedures. The Shelter Operator and staff work cooperatively with local law enforcement to communicate any breaking of laws by clientele while on its premises. Additionally, Shelter staff and

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management cooperate with law enforcement agencies on investigations for persons wanted for crimes as much as is possible while maintaining policies on client confidentiality.

2. Policy for Compliance with Labor Laws

The Shelter Operator complies with all required labor laws. OSHA training and reviews are done during staff meetings on an annual basis. OSHA flyers are posted in administrative offices.

The Shelter Operator’s wages are at or above minimum wage. Employee breaks, meals, and overtime are monitored legally and compensated as needed. The Shelter Operator is contracted with a company to examine any work injuries. The proper incident reports, Workmen’s Compensation forms, and requirements are completed.

Q. Non-Discrimination Policies

The Shelter Operator adheres to a policy of non-discrimination which is stated in the Shelter Operator’s Policies and Procedures Manual.

The Shelter Operator does not discriminate in the provision of client care based on age, race, color, religion, sex, sexual orientation or gender identity and expression, marital status, geographic, national or ethnic origin, HIV status, disability, or veteran status.

1. Policy for Compliance with Americans with Disabilities Act

The Shelter Operator complies with appropriate standards of The Americans with Disabilities Act (ADA). The Staff is trained about and is cognizant of any physical disability upon entrance of the client and can assist as needed to conquer any barriers from the structure of the building. Staff receives training to work appropriately with persons with disabilities. All persons are treated with dignity, value, and worth.

2. Gender-Specific Programming Policy

Persons accessing Buena Park Navigation Center services are classified as the gender for which they identify. Staff provides beds to persons of all gender identities, expressions and sexual orientations with due regard to privacy and client rights.

Bathrooms and showers have been constructed with equal privacy for all clients, regardless of sexual orientation, expression, or identity. One all-gender restroom is available at Buena Park Navigation Center. All programs and services are available with the dignity of all clients as highest priority.

3. Sexual Harassment Policy

All clients, volunteers, and employees are expected to be able to coexist at Buena Park Navigation Center in a Trauma- Informed environment, free from sexual harassment and inappropriate sexual behavior.

The Shelter has a zero-tolerance policy for sexual harassment and inappropriate behavior of a sexual nature. No sexual harassment is tolerated by anyone on the facility grounds - including by staff, volunteers, or clients. Clients, staff, and volunteers are notified if in the Shelter Operator’s sole discretion any of their remarks, advances, gestures, or attire constitutes sexual harassment toward any person in the facility.

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Anyone who believes he or she has been the subject of any such behavior is urged to report it to the staff or supervisor immediately. In the event an individual comes forward with these concerns, a report will be completed and taken to appropriate staff or supervisor for resolution. Reported incidents are investigated on a confidential basis. Provisions are instituted to guard the safety and emotional health of persons who have been victims of a reported incident, as well as any persons initially accused of harassment. If after proper review a person is found to have engaged in sexual harassment or inappropriate behavior of a sexual nature, they will be subject to disciplinary action including possible immediate exit from program or termination from employment.

4. Policy Regarding Sex Offenders

The Shelter Operator has strict requirements for the safety vulnerable adults and children who may frequent the surrounding area. Staff and volunteers are trained in sex abuse definitions, sex offender policies, child abuse, and vulnerable adult abuse. All employees must review this training yearly and be documented to have passed its standards.

As mandated reporters, the Shelter Staff follows federal law requirements in reporting sex offenders. All clients are screened against national sex offender databases, through the National Sex Offender Public Website. Screening is conducted at the time of reservation, and no potential participants with a registered sex offense will be allowed on the shuttle or admitted as clients.

R. Confidentiality Policies

1. Personal Confidentiality

People seek help from emergency shelters at a difficult time in their lives. Their need for service and the help that can be given is determined through sharing of factual and personal information. For this to be effective, every client must be able to trust that every staff member and volunteer hold confidential the shared information.

Therefore, the Shelter staff and Shelter Operator keep strict confidentiality practices as written in its internal Confidentiality Policies. These practices include:
1) Fact of Participation: The fact that an individual is or has been a participant in Buena Park Navigation Center is not disclosed except, where absolutely necessary and after disclosure has been allowed by the client.

Inquiries by visit, telephone or letter regarding a participant in the program is answered with the statement that information as to whether a particular person is or has been in residence cannot be divulged; that if in fact the individual is in residence, they will be advised of the inquiry, and that, at their discretion, they will or will not communicate with the inquirer.

2) Disclosure to Other Agencies: Disclosure of client information to other social service agencies, whether on a referral to or from the agency, generally is permitted only with the person’s written consent. Information is withheld where enjoined by law and where by contract The Shelter Operator has agreed to maintain the confidentiality of client records (as under the Privacy Act.)

Disclosure of information relating to program participants is not be made to employers, credit agencies, unions or other similar organizations, except at the request, and with the consent of the participant.

3) Information to the Client: In some situations it may be required by law to disclose certain participant information contained in their own case record. Information disclosed should be limited to that which is included in the formal case record. The formal case record should contain factual information and shared documents, not progress notes or staff observations. Information provided by other agencies is also not to be shared.

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4) Law Enforcement Agencies: Formal requests for information regarding clients originating from law enforcement agents are referred to the Shelter Operator’s Management Team and Directors, and if necessary, its Legal Department. Before any official action is taken on any legal request, staff will contact their Legal Department as there are boundaries in place to determine the sharing of information with law enforcement personnel according to its policies on client confidentiality (as stated in the Shelter Operator’s Policy Manual) and applicable law.

When an arrest warrant or a search warrant has been issued by a court after a showing of probable cause, if such a warrant is presented to the facility relating to a client in the residence, staff cooperates with the law enforcement agency in making the arrest or the search, preferably in a manner which will involve the least disruption of the program at the facility. This kind of visit by Law Enforcement will be followed up with an Incident Report by staff.

5) Written Consent: If there is any doubt as to whether client information should be disclosed, the consent of the client is first obtained, except as otherwise required by law. The consent will be in writing on a Release of Information form and will identify the information to be disclosed, the person or agency to whom it will be disclosed, and the purpose of the disclosure, and the period of time during which authorization is granted.

6) Abuse Reporting: The Shelter Operator and Shelter staff comply with all state and municipal laws requiring reporting to governmental agencies of instances of child abuse, domestic violence and elder abuse. Staff reports any suspicion or evidence of child abuse or vulnerable adult abuse according to the law’s requirements. All staff persons at the shelter are mandatory reporters. An incident report would also be completed and submitted to the Program Manager and any higher- level staff as needed. All staff is trained at the time of hire to spot signs of abuse and to properly document and report it. Trainings are repeated annually.

7) Harm to Self or Others: If a client at the shelter program shares with a staff person a viable threat to do harm to self or another, the terms of confidentiality can be revoked, as in the case of suicidal or homicidal admittance.

2. Database Confidentiality Policies

Only trained staff, Employment and Housing Navigators, and management staff are authorized to access the HMIS Database.

Each staff person must have a separate password for entry. Staff is only to use computers that are authorized and HMIS compliant. No persons without a username and password set up by the Shelter Operator’s IT department will have access to staff-only computers.

3. Exceptions to the Confidentiality Policy

All clients are informed that when the law requires Management to disclose client-related information, such as to prevent danger to self or others or to report child and elderly/vulnerable adult abuse, Staff will do so.

4. Grievance Policies

The grievance procedure is applicable for any conflicts or disagreements between clients and clients and clients and staff.

For example, the grievance process may be employed to address disruptive behavior or appeal incorrect formal action.

However, in no way does the grievance procedure suspend the rules or consequences established in the Shelter Rules signed upon entering the program. Clients have the right to file a grievance without the fear of harmful repercussions from staff or other residents.

5. Receiving and Posting

The Grievance Procedure is clearly posted in the Policy and Procedure Manual and available to clients at the shelter facility.

It can be easily found in a dedicated binder on the counter at the front Service Desk. Also, posters with this information can be found on the walls of the shelter. A client is given a copy of the Grievance Procedure when a conflict has occurred that cannot be resolved satisfactorily between the client and a staff person or another client, or the client has a complaint about an event that occurred at the Shelter involving that client. The Grievance Procedure will be read by the client and the client may decide which follow up forms they would like to proceed with completing if follow up is necessary. These forms include

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a Request for Consideration form, a formal Grievance Form, as well as a Termination Appeal form. Each form may be filed to begin a grievance investigation and follow up at different levels of management within the Shelter Operator.

6. Meeting with Staff

A program participant can file a grievance to dispute any action or inaction within 48 hours, by submitting a Formal Grievance Form to the Program Manager. The Program Manager will review the grievance to determine if the issue can be immediately resolved at their level of supervision. If the Program Manager is unable to resolve the grievance, or if they are named in the grievance themselves, they will immediately forward it to the Regional Director, who will make every effort to investigate and provide a written decision within 10 business days.

The grievance procedure does not suspend the rules or consequences established in the Shelter Expectations.

Clients have the right to file a grievance without fear of harmful repercussions from staff. The client also has the right to request a 3rd party to assist them through the grievance process. If they choose to have a 3rd party present for the grievance, the client must file a signed release of information prior their involvement.

Step 1:

If you wish to file a grievance, you may obtain a Grievance Form from any program staff member. They are also located within this binder.

Grievances should be written clearly and include the names of all parties involved, a detailed account of the problem and requested action to be taken. Any staff member may assist you if you need assistance in completing the form.

Formal grievance forms should be submitted to the Program Manager. If the complaint is directed towards the Program Manager, the client should submit their grievance directly to the Regional Director whose information can be located on the grievance form.

Step 2:

The Program Manager will confirm their receipt of and provide a thorough review of any grievance within 3 business days. If the Program Manager can resolve the grievance, they will provide a written determination to the client during that time.

If the issue cannot be resolved at the Program Manager level, the Grievance will be forwarded to the Regional Director.

Step 3:

The Regional Director will review grievances submitted and investigate the complaint and may acquire all documentation and interview involved parties, as necessary.

The Regional Director will make every effort to resolve the conflict or concern with the client and parties involved within 10 business days of receiving the Grievance from the client. This will include an opportunity for the client to discuss their concern, during a meeting, phone call, or videoconference with the Regional Director. The Regional Director will provide a written determination to the client during that time.

Step 4:

If after receiving the final determination from the Regional Supervisor, the person filing the grievance may appeal the decision by writing to the Chief Program Officer (or the Chief Operations Officer if the Chief Program Officer made the prior grievance determination) within 10 business days of receiving the written decision. The Mercy House Officer receiving the appeal shall issue a written decision in response to the appeal no later than 10 business days after its filing.

Step 5:

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Clients may also complete the County Grievance Appeal Process that may be filed after the Grievance and appeals process is completed. Information regarding this step will be kept in the Grievance Binder at the Front Desk of every program.

7. Whistleblower Policy

Clients have several ways in which they can share a grievance – verbally or written, anonymous or through a third party. A Suggestions-and-Grievance Box is available in the common area and is checked weekly by staff.

Confidentiality is strictly kept between the person making the complaint and the Program Manager which will withhold information internally to the extent prudent where a complaint involves a staff member or volunteer. The Grievance Procedure will be clearly posted in the Policy and Procedure Manual and available at the facility.

SECTION III. STAFFING AND MANAGEMENT PLAN

A. Staff Policies

1. Hiring Policy

The Shelter Operator is an equal opportunity employer. A copy of its applicable Equal Opportunity and Affirmative Action Policy is available in the Employee Handbook and through the Human Resources department of the Administrative Offices.

All staff positions and newly hired staff are approved by the Human Resources department, Directors and Program Manager, and are thoroughly vetted through a new hire process as outlined below.

2. Screening Procedure

Position openings are posted on various employment-search networking websites. Potential applicants are screened through a two-step interview process.

The first interview is typically scheduled with the Human Resources. If deemed eligible, the applicant may conduct an interview with their potential manager or supervisor at the agency. The Shelter Staff is hired into at-will employment and are subject to annual staff review and probationary training periods overseen by the Program Manager.

3. Acceptance Procedure

A completed application packet is sent to the head of the Human Resources Department who conducts a thorough background check. Every potential applicant is screened for active warrants, violent felony convictions, sexual offenses which require registration, and legal ability to work. Any staff who are in direct contact with clients are also required to complete Tuberculosis screening as well as training for mandated reporting policies. The applicant must successfully complete all screening requirements before they will be able to begin working directly with clients.

Upon hire, the new employee signs a formal job offer form and is provided a job description informational sheet for their records. They also attend a general program orientation led by the Human Resources Department. This orientation covers important topics, such as but not limited to, sexual harassment policies, and appropriate interactions with co-workers, volunteers, and clients. Training places a heavy emphasis on appropriate conduct between staff and clients and all new hires are expected to adhere to these practices when interacting with clients. Program Managers complete a more lengthy program- specific orientation process.

4. Staffing Policies for Safe Humane Environment

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The Buena Park Navigation Center is staffed to provide the safest, most dignified environment for all clients. The Navigation Center will be considered a non-bullying environment.

All staff are easily identifiable and are required to wear Shelter Operator- Approved shirts or vests. Staff will be scheduled to optimize safety of staff, volunteers and clients and to provide optimal coverage during hours of high volume.

The Regional Director of Emergency Services is responsible for the performance of all Buena Park Navigation Center Activities. Their primary responsibilities include program management, development, and community relations, which includes supervising the Program Manager of Buena Park Navigation Center.

All Shelter operations and staff are supervised by the full time Program Manager. The Manager is a full time, salaried position with at least 2 years of direct life experience working with long-term homeless, low income, and diverse populations. The Program Manager is responsible for coordinating all program services for Buena Park Navigation Center.

Primary responsibilities include supervising support staff. This position reports directly to the Regional Director of Emergency Services.

The Site Leaders are responsible for overseeing daily services and activities in Buena Park Navigation Center and provides support for the Multi-Service Center services. They oversee all shelter activities including logistics and client intake, oversee distribution of services, and assist in coordination of volunteers and supportive services. They provide support to staff during designated shifts and assign tasks, oversee administrative duties that support program services. The Site Leaders report directly to the Buena Park Navigation Center Program Manager, reporting any staff or shelter issues as needed.

The Logistics Coordinators are responsible for providing supportive services and logistical support to Buena Park Navigation Center during designated shifts. This position requires a flexible work schedule including weekend, morning, evening, and holiday shifts to provide optimal coverage during Shelter hours. This position reports directly to the Buena Park Navigation Center Program Manager, and by proxy, the Site Leaders. This position assists with shelter setup and maintenance, cleanliness and safety of facility, assisting and receiving orders from vendors, laundry, and more as needed.

The Housing Navigator position requires at least 2 years of direct life experience working with long-term homeless, low income, and diverse populations and have working knowledge of mental health and addiction issues. The Housing Navigator provides housing navigation assistance to Shelter clients and conducts an individual assessment of needs, followed by provision of targeted services focused on returning individuals to permanent housing as quickly as possible. The Housing Navigators conduct the VI- SPDAT assessment, determine eligibility, enter assessments into Central Intake System for prioritization and linkage to housing provider, help clients obtain necessary documents, and provide individuals with employment guidance and community resources. When clients are referred to other programs, the Housing Navigator can provide a warm hand-off to the service provider. The Housing Navigator is also responsible for accepting new referrals, completing the Diversion Questionnaire and new client intakes, and prepping all data to be ready for handoff to the Data Entry Specialist.

The Data Entry Specialist manages the HMIS and data for reporting requirements. They are responsible for ensuring that HMIS and Coordinated Entry data is complete.

The Overnight Coordinator is a full-time position that covers overnight logistics shifts at Buena Park Navigation Center. They resolve conflicts and file incident reports as necessary, report violations and general events in the daily log. This position is largely Logistics based, and a significant amount of cleaning is involved. They also oversee 3rd shift Security crew and conduct safety checks. The Overnight Coordinator provides general support for clients, ensuring their safety during the night.

Volunteers assist with daily ongoing operations of the shelter, and can be utilized every day of the week. Volunteers help the Shelter Staff with setting up and serving meals, clean-up, laundry, daytime activities, as well as minor administrative duties and distribution of donations. There are also opportunities for Volunteers to do special work projects on-site or to hold special events.

All volunteers are assigned to duties that are appropriate for their age and activity level. It is important that volunteers be reliable, and all staff treat them as a vital component of shelter operations.

All the positions requirements and descriptions will be available in the Shelter Operator’s Human Resources Department and will be also made readily available to all staff. Please see attached job descriptions.

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B. Policies for Staff Training

Buena Park Navigation Center Program staff are trained in emergency evacuation, first aid procedures, mandated reporting policies, crisis intervention, and CPR procedures. These trainings are repeated and updated annually and as needed. Staff also receives additional training on different topics as opportunities arise and are needed.

Each staff member also receives on-going in-service training in crisis management. Staff also trains in Strengths-Based Approaches and positive communication skills. Each staff member is required to attend annual training to update and improve their knowledge.

Documentation of training is kept by the Program Manager and is provided to the Head of Human Resources for filing, when appropriate.

Security staff undergoes sensitivity training to better equip them to work with homeless clients, and those in crisis.

1. Emergency Procedures – Evacuation, First Aid, and CPR, 911 Reporting

Program staff are trained in fire, earthquake, and chemical spill evacuation procedures when hired and annually. Evacuation drills with all staff and clients are held and recorded quarterly. Evacuation protocols are recorded in the Program Manager office for reference.

Evacuation routes are posted throughout the facility. Staff is trained in first aid and CPR procedures annually. 911 reporting is taught in orientation and reviewed annually. CPR certificates will be kept in staff files. Universal precautions will be followed.

2. Safety Conduct – Prevention of Abuse, Crisis Intervention, Conflict Resolution

The Shelter Operator staff is trained in identifying and the prevention of child abuse, vulnerable adult abuse, and sexual harassment titled. Each staff will complete this training program annually.

All Program staff complete a course in conflict resolution and crisis intervention upon hire and annually. Records of completed trainings are kept in Human Resource files.

3. Appropriate Behavior for Dignity and Respect

Operations, Program, Administrative and Management staff are trained in a Strengths-Based, Trauma- Informed model of client care. They are trained regularly, including at time of hire, on the best methods of working with, treating, and responding to clients who have had difficult and traumatic life experiences.

Each staff member is expected to put these models to use in every interaction they have with clients and potential clients.

Staff members are offered training regularly and expected to participate actively. Notice of completion is recorded in staff files, and each staff member has access to this information in a readily- available staff handbook.

4. Communication

Shelter staff undergoes training in communication skills – such as handling phone calls, confidentiality policies, crisis management and de-escalation of conflict. These communication skills are reinforced through practice and reviewed at regular staff meetings and reviews. Specialty courses covering topics such as communication skills with mentally ill persons, receptionist skills, communication with difficult people, and conflict resolution are completed where needed.

5. Resources and Referrals

Operations, Program, and Housing Navigator Staff are oriented to resources, homeless services, and organizations for collaboration and referral. They are also trained staff who can connect clients to the Coordinated Entry System, as a system designated Entry Point. Resource lists are updated monthly and kept on-site.

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Protocols for offering and accepting referrals from other agencies are in place, reviewed by staff, updated, and kept in a manual.

6. Mental Health and Addiction Skills

All Program staff attends mental health training events which include naming of symptoms, co-occurring diseases, de- escalation techniques, and safety protocols. This training is done at time of hire and revisited annually. Special speakers may present workshops on various aspects of mental health diagnoses, symptoms, and care when available. Staff is trained in symptoms of drug abuse, and referrals for treatment. Recovery programs are encouraged and off-site referrals are made as appropriate. Though sobriety is not a requirement to stay in the shelter or participate in services, clients are expected to be able to practice self-care, follow all rules and expectations, and behave appropriately and respectfully toward staff, volunteer, and other clients. Drug misuse at the shelter is prohibited and can result in immediate exit from the program.

7. Self – Care

Regular staff meetings are held for all staff. Part of the purpose of these meetings is communication and processing of stressors while working in the difficult environment of a large scale Year-Round Emergency Shelter Program. Staff will be welcome to participate in team-building activities throughout the year, including holiday parties, and events with co- workers.

All staff is trained in effective communication with coworkers and in proper techniques to address coworker harassment and stressors and are aware of the importance in practicing self-care. Staff has been informed of the existing open-door policies with supervisors and the Human Resources department.

8. Annual Staff Evaluation and Training Plan

All staff are evaluated by their direct supervisor at 90 days from their hire date and at semi-annual intervals. The evaluation form is stored in the employee file held at the Human Resource office.

9. Documentation of Staff Training

Attendance of and participation in staff training is recorded in each staff file by the Program Manager. Trainings required by all staff members are also recorded in the Human Resources file to ensure each member’s knowledge and information is kept up-to-date.

C. Volunteer Policies

1. Selection, Screening, and Background Checks

The Shelter Operator actively recruits through a variety of sources, including schools, church groups, and community programs. Volunteer Recruitment events are held regularly in order to increase the number of volunteers that serve at Buena Park Navigation Center.

Individuals as well as groups are invited to volunteer at the shelter. Children aged 13 and older will be able to volunteer, however they must be accompanied by an adult or legal guardian and that person must be registered to volunteer on the day they appear.

All potential volunteers are screened for sex offenses and criminal background checks before being confirmed for volunteer duty.

2. Orientation and Training

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The Shelter Operator includes a Volunteer Coordinator in its staffing plan to support volunteer coordination efforts at the shelter. The Volunteer Coordinator will handle on-site task training of the volunteers.

Before beginning service, volunteers are provided an Application and Agreement that includes information about volunteer duties, appropriate conduct with clients, staff, and other volunteers. Each volunteer is required to sign this Agreement before they are assigned any duty at the shelter.

Volunteers who do not agree with the requirements or refuse to sign will not be assigned a duty and are not able to volunteer at the shelter.

Volunteers sign up for an open position, time and date using online volunteer scheduling software. Volunteer Development staff from within the Shelter Operator calls and confirms the volunteer’s date and time and to provide them with the location of the shelter and any necessary important information.

Volunteers are trained on-site at tasks by the Kitchen and Donations Coordinator on duty. Any tasks that require a trained staff member are supervised by that staff member to ensure accuracy and cleanliness.

Volunteers are given opportunities to attend community forums and events to receive more training about community resources and network with other community agencies.

Volunteers are expected to adhere to a strict code of ethics and standards. Any found in violation of this code will be removed from the facility and may be limited in future volunteer opportunities.

3. Volunteer Code of Ethics

a. Each volunteer must maintain a firm commitment to professional conduct

Volunteers of Buena Park Navigation Center are expected to maintain the highest level of moral, ethical, and professional conduct while at the site. Volunteers are not allowed to engage in verbal abuse, inappropriate jokes and stories, or any type of inappropriate interaction with staff or clients.

b. Limiting Relationships with Clients

Volunteers are prohibited from developing dual relationships with any clients they meet through their involvement at Buena Park Navigation Center. Examples of dual relationships include (but are not limited to) a volunteer entering into a business, romantic, or sexual relationship with a client.

Soliciting clients for their business is also strictly prohibited.

Volunteers are not allowed to be named as having authority to make decisions for a client under any type of power of attorney or other legal procedure.

c. Food and Other Substances

Volunteers are not allowed to consume any food items or drinks supplied by Buena Park Navigation Center while volunteering, unless a special event involves food specifically for clients AND staff. Food and drink will be purchased solely for the consumption of the homeless clients. Volunteers must also commit to not consuming alcohol or any type of illicit drugs on the property while volunteering.

Volunteers who appear to be under the influence of any substance that impedes their ability to perform their duties safely and efficiently will be turned away.

d. Discrimination

Volunteers are prohibited from discriminating against any client for any reasons. They may not judge an individual based on their race, disability, religious preference, sexual orientation, color, age, veteran status, citizenship,

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ancestry, national origin or gender.

e. Volunteer Boundaries

Volunteers are prohibited from loaning or giving money to clients, are not allowed to meet with clients outside of Buena Park Navigation Center without explicit permission from program staff, and are not allowed to drive clients in their vehicles.

f. Commitment

Buena Park Navigation Center is reliant upon the work of volunteers. This commitment is expected to be taken seriously. If a volunteer misses a shift without removing themselves from the schedule and giving notice, the volunteer may be limited or restricted from volunteering.

4. Identifiable Lines of Authority

Volunteers are informed of identifiable lines of authority in their Application Packet. Volunteers may defer to the serving area and Donations Coordinator on duty to give resources, referrals, and handle situations beyond their responsibility and volunteer agreement.

Volunteers also have access to the Program Manager or lead staff member on site, for questions and any grievances.

All volunteers will be provided with a name tag identifying them as such.

5. Descriptions of Volunteer Tasks

Volunteers are needed 7 days a week to help in the mornings, mid-day hours and evenings.

The staff at Buena Park Navigation Center will ensure all volunteers are provided with a task and description of any duties they might perform. Tasks and duties include, but are not limited to:
● Assisting the Intake Specialist in registering and signing in clients at time of entry ● Setting up cleaning tables for breakfasts and dinners ● Distributing donations and hygiene items
● Helping direct lines to donations and food
● Serving meals, setting up snacks and drinks for clients ● Organizing special projects and activities for the guests of Buena Park Navigation Center

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SECTION IV. ATTACHMENTS

A. JOB DESCRIPTIONS
B. SHELTER CLIENT RULES
C. VOLUNTEER POLICIES

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ATTACHMENT “A”: JOB DESCRIPTIONS

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Regional Director of Emergency Services
Job Description

Introduction: The Regional Director of Emergency Services is responsible for the performance of all Year- Round Emergency Shelter Program, Services and Outreach Activities in Orange County and Bellflower. Primary responsibilities include program management, program development, and community relations. This includes supervising the Buena Park Navigation Center Manager. This position requires a flexible schedule especially during the winter months (weekend, morning, evening and holiday shifts). This position may at times require transportation of supplies to shelter locations. The Regional Director of Emergency Services reports directly to the Director of Emergency Services.

Qualifications: Associate’s Degree and at least 2 years of direct life experience working with long-term homeless, low income, and diverse populations and have a working knowledge of mental health and addiction issues. Possess a high level of tolerance and understanding for individuals who present for services with urgent multiple case management and health needs. Ability to perform crisis intervention as needed; clearly communicate information and instructions verbally and in written form; maintain a positive, professional and safe environment while on duty; and establish and maintain effective working relationships with others. Valid CA driver’s license, proof of insurance and reliable vehicle is required.

Program Management and Development

Goal: Oversee the development and implementation of all program services for our Year-Round Emergency Shelter Program to ensure quality delivery of services.
• Maintain performance of existing shelter services
• Oversee the scheduling and coordination of all Shelter Sites • Ensure strong communication between Staff and Partner agencies • Oversee coordination of shelter activities and distribution of services • Provide monthly reports to the Operations Director
• Develop new partnerships with other agencies in order to enhance our current services • Oversee implementation of new services
• Implement new services/year-round, permanent facility • Manage Budget
•Oversee Purchases, Vendor Bids and MOU’s

Staff Management

Goal: Manage Identified Staff facilitating optimal performance.

• Manage and supervise Shelter Program Managers
• Assist in various aspects of staff’s duties
• Provide support and guidance when necessary
• Provide support for crisis/conflict intervention
• Coordinate trainings and orientations when needed
• Conduct Meetings monthly
• Meet with identified staff individually when necessary • Review and evaluate performances
• Conduct midyear and annual review

Outreach Services

Goal: Provide leadership in critical support in the development and implementation of Outreach Services

• Brainstorm, research and assist in the development our outreach strategy • Oversee implementation of outreach services
• Assist with Front Door Calls when necessary

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Community Relations

Goal: Positively advance agencies reputation in the broader community.

• Maintain active involvement with neighbors and program partners • Maintain active involvement with community service organizations

Miscellaneous

• Provide creative input to the Executive and Operations Directors • Participate in networking functions
• Attend appropriate training workshop as needed
• Attend appropriate house and staff meetings
• Complete ad hoc projects as appointed by Supervisor

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Program Manager – Buena Park Navigation Center
Job Description

Introduction: This Program Manager is responsible for coordinating program services for Buena Park Navigation Center. This position requires dependability, responsibility, organizational skills; and strong written and verbal communication skills. Primary responsibilities include program management, program development, and outreach and community relations and reports to the Regional Director of Emergency Services. This position includes supervising support staff and requires a flexible schedule (weekend, morning, evening and holiday shifts). This position may require the transportation of supplies. Fluency in Spanish is a significant value.

Qualifications: Associate’s Degree and at least 2 years of direct life experience working with long-term homeless, low income, and diverse populations and have a working knowledge of mental health and addictions issues. Possess a high level of tolerance and understanding for individuals who present for services with urgent multiple case management and health needs. Ability to perform crisis intervention as needed; clearly communicate information and instructions verbally and in written form; maintain a positive, professional and safe environment while on duty; and establish and maintain effective working relationships with others. Valid CA driver’s license, proof of insurance and reliable vehicle is required.

Year Round Emergency Shelter Program
Goal: Ensure that the Shelter run smoothly and that we maintain accurate data and strong communication with community partners.

Oversee Client Services
Coordinate calendar and services provided by partner agencies Support all aspects of operations including direct client services when necessary Oversee the collection and distribution of donations
Assist with monitoring facility security and maintenance Ensure enforcement of our good neighbor policies
Assist with securing necessary resources
Oversee collection, input and distribution of intakes / summary sheets / reports Provide support with community resources and referrals
Develop new partnerships with other agencies in order to enhance our current services Manage program budget
Facilitate Resident Advisory Council and Partnership Meetings.

Management
Goal: Manage Identified Program Staff, Interns and Volunteers facilitating optimal performance. Manage and supervise support staff in all of their duties
Assist in various aspects of staff’s duties
Assist in coordinating and managing on-site volunteers
Assist in coordinating and managing special group events and holiday events Provide crisis/conflict intervention Coordinate trainings and orientations when needed Conduct 90 day, midyear, and annual reviews.

Community Relations
Goal: Positively advance Agencies reputation in the broader community.

Maintain active involvement with neighbors and program partners Maintain active involvement with community service organizations

Miscellaneous
Must participate in networking functions and community meetings.

Attend staff meetings and training workshops as needed
Assist with general duties (stocking supplies, copies, fax, phone calls, etc.) Enhance job performance by applying up-to-date professional knowledge gained by attending seminars and conferences and reviewing professional publications.

Perform ad hoc projects as appointed by Supervisor

Community Relations
Goal: Positively advance Agencies reputation in the broader community.

Maintain active involvement with neighbors and program partners Maintain active involvement with community service organizations

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Miscellaneous
Must participate in networking functions and community meetings.

Perform ad hoc projects as appointed by Supervisor

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Site Leader – Buena Park Navigation Center
Job Description

Introduction: The Emergency Services Site Leader is responsible for overseeing services and activities at Buena Park Navigation Center.

Dependability, responsibility, and the ability to communicate effectively and respectfully are mandatory skills. Ability to work effectively with a diverse population; plan, organize and prioritize duties; maintain a positive, professional and safe environment while on duty; and establish and maintain effective working relationships with others This position requires a flexible work schedule including some weekend, morning and evening and holiday shifts. This position reports directly to Buena Park Navigation Center Manager.

Fluency in Spanish is a significant value.

Qualifications: Possess a high level of tolerance and understanding for individuals who present for services with urgent multiple case management and health needs. Ability to perform crisis intervention as needed; clearly communicate information and instructions verbally and in written form; maintain a positive, professional and safe environment while on duty; and establish and maintain effective working relationships with others. Associate’s Degree preferred but not required.

Shelter
Assist in the implementation of all shelter activities to ensure quality delivery of services.

Oversee all shelter activities including logistics and client intakes Oversee distribution of services and all program services while on duty Assist in the coordination of volunteers and support services Oversee the organization of supplies and facilities needs

Management
Goal: Support Identified Program Staff facilitating optimal performance.

Support shelter staff during designated shifts
Assist in various aspects of staff’s duties
Assist in coordinating and managing special group events and holiday events Provide crisis/conflict intervention
Communicate any staff or shelter issues to Program Manager.

Administration
Goal: Oversee administrative duties that support program services.

Coordinate supply and service needs
Assist with securing necessary resources
Assist with record keeping and reporting

Miscellaneous
Attend staff meetings and training workshops as needed
Assist with general duties (stocking supplies, copies, fax, phone calls, etc.) Enhance job performance by applying up-to-date professional knowledge gained by attending seminars and conferences and reviewing professional publications.

Perform ad hoc projects as appointed by Supervisor

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Lead Housing Navigator
Job Description

Job Description Introduction: The Lead Housing Navigator, under the direction of the Emergency Services Program Manager, is responsible for supporting the navigation team. The Navigation team work directly with clients in emergency shelter and are responsible for performing ongoing needs assessment, personal housing plans, support, information, referral and advocacy for individuals. This position requires strong leadership in supporting a team’s successful working relationships. This position will influence and recognize positive behavior changes and will identify problems and obstacles and create solutions to help address them.

Staff
• Manage day-to-day operations of Housing Navigator teams, objectives and housing plans; • maintains a limited caseload
• Conducts weekly case conferencing and monthly case file audits to assure participants records are complete and accurate • Make referrals to supportive services such as job developers, social workers and health care providers as deemed necessary • May make home and field visits
• Provide supportive advocacy for clients; provides crisis intervention, if needed • Receive, review, and process financial assistance requests as needed • Provide training, supervision, and problem-solving guidance for difficult cases

Documentation
• Oversee the consistency of documentation standards as set forth by the program contract and program policies • Oversee accurate and complete data into HMIS
• Oversee consistency of confidential hard copy case files with all relevant documentation in the appropriate section

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Housing Navigator – Buena Park Navigation Center
Job Description

Introduction: The Housing Navigator provides assistance to individuals that are literally homeless. This assistance includes an individualized assessment of needs, followed by provision of targeted services focused on returning individuals to permanent housing as quickly as possible. The Navigator will conduct an assessment, determine eligibility, enter assessment into Central Entry System for prioritization and linkage to housing provider, help client obtain documents required for housing placement, provide individuals with employment guidance and community resources.

Year Round Emergency Shelter Program Services
Conduct diversion interviews
Manage intake process
Maintain intake area and ensure daily forms and supplies are stocked and ready for new intakes

Supportive Services
Provide assessment for client within seven days of entering shelter.

Determine eligibility and enter assessment into Central Entry System for prioritization and linkage to housing provider Assist client with obtaining documents required for housing placement While client is at the shelter provide employment linkage, benefits establishment, linkage to community providers for substance abuse, primary and mental health care, and all other services needed to assist clients in reaching their stabilization goals While client is at the shelter provide strengths based case management and service coordination designed to assist clients in obtaining and maintaining stable housing
Conduct crisis and risk assessments in consultation with supervisor and case management team Provide crisis intervention services focused on enhancing the client's’ ability to independently problem solve, utilize effective coping skills, and manage and self -coordinate own care
Provide warm hand off to selected housing provider ensuring a smooth transition from the shelter into housing.

Documentation
Maintain documentation standards as set forth by the program contract and program policies Complete progress notes on every meeting with client
Input accurate and complete data into HMIS and update snapshots to reflect client progress Maintain confidential hard copy case files with all relevant documentation in the appropriate section

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Logistics Coordinator – Buena Park Navigation Center
Job Description

Introduction: The Logistics Coordinator is responsible for providing supportive services and logistical support to Buena Park Navigation Center during designated shifts. This position requires a flexible work schedule including some weekend, morning and evening and holiday shifts.

Shelter Support
Assist in the implementation of all shelter activities to ensure quality delivery of services. Assist with shelter maintenance Responsible for cleanliness and safety of facility including emptying trash cans and cleaning all areas of the shelter, including dorms, kitchens and restrooms.

Assist with receiving and verifying orders from vendor’s, completing tally sheets Post and update signs and service calendars Audio Equipment set up and monitoring
Assist in the organization of supplies and facilities needs

Miscellaneous
Assist with client services and program activities if necessary Complete ad hoc projects as appointed by Supervisor

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Overnight Logistics Coordinator – Buena Park Navigation Center Job Description

Introduction: The Overnight Logistics Coordinator is responsible for providing supportive services and logistical support to Buena Park Navigation Center during overnight shifts. This position requires a flexible work schedule including some weekend, morning and evening and holiday shifts.

This position reports directly to Buena Park Navigation Center Program Manager. Dependability, responsibility, and the ability to communicate effectively and respectfully are mandatory skills. Fluency in Spanish is a significant value. Because of the nature of the shift, this position must be able to operate as site supervisor at times, and be able to communicate effectively after hours with the Program Manager if absolutely necessary.

Shelter Support
Assist in the implementation of all shelter activities to ensure quality delivery of services.

Assist with shelter maintenance
Responsible for cleanliness and safety of facility including emptying trash cans and cleaning all areas of the shelter, including dorms, kitchens and restrooms.

Assist with receiving and verifying orders from vendor’s, completing tally sheets Post and update signs and service calendars
Audio Equipment set up and monitoring
Assist in the organization of supplies and facilities needs

Miscellaneous
Assist with client services and program activities if necessary Complete ad hoc projects as appointed by Supervisor

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ATTACHMENT “B”: SHELTER CLIENT EXPECTATIONS

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Buena Park Navigation Center
Shelter Expectations

Welcome to Buena Park Navigation Center. We hope your stay with us allows you to begin your path to ending your homelessness. In order to ensure that all guests are able to comfortably work toward that goal, the following expectations need to be followed while in the vicinity o f the shelter, on the provided shuttle vans, and while in the immediate area of our shuttle pick-up and drop-off locations.

1. Demonstrate responsibility for yourself, your actions, and your housing plan. ______________

2. Follow all health and safety policies. ______________

3. Guests are expected to meet with their Housing Navigators at least once a week at a scheduled time to discuss their housing plans. Their Housing Navigator will ensure each guest is entered into the Coordinated Entry System, as the first line of housing engagement. The goal is to get you connected to housing resources as quickly as possible. This is a low-barrier Temporary Shelter intended for 24-hour increments of stay. The maximum length of stay is 90 consecutive nights unless otherwise determined. Extensions may be granted on a case by case basis. Each guest’s progress toward achieving their housing goals will be reviewed at 30-day increments. If a guest chooses not to work toward their housing plan or follow these expectations, he/she may be asked to leave at that time. __________

4. Guests are expected to actively work their housing plan! By signing these expectations, you understand that you are not guaranteed housing by enrolling in this program. Part of your Housing Plan will be to identify tasks that you will need to complete in order to achieve your goal of securing housing. Your Housing Navigator will work alongside you to assist you in connecting with resources and addressing potential barriers.

5. Current guests of the program may use this location as a mailing address. Please note, however, that after a guest exits, it becomes his or her responsibility to fill out a change of address form with the post office. Any mail that is delivered to the site after a guest has left the program will be sent back to the post office as “Return to Sender”. Mail will be kept at the front desk, along with important program notices or messages from staff.

Upon signing in each day, the guest’s name will have a mark next to it signifying that there is unclaimed mail or messages. ___________

6. Guests are expected to abstain from behavior that is disruptive and unacceptable to others. Examples include:
verbal harassment, physical harassment, excessive profanity, threats and/or violent behavior, nudity or obscene behavior, possessing weapons (or items that may be perceived as weapons) or contraband (examples of items considered contraband can be made available upon request), drug dealing, theft, etc. Serious offenses include but are not limited to: use of racial slurs, sexual harassment, violence, and any other inappropriate physical contact. Serious violations may be result in an immediate exit from the shelter. If you are asked to leave, a shuttle driver will transport you to an approved drop off location. __________

7. If a guest’s behavior is extremely disruptive and staff or security asks you to step outside or remove yourself from an area for de-escalation purposes, you are expected to comply with this request. You will be able to rejoin the group when your behavior is no longer a disruption to the other shelter guests. ___________

8. Several areas on site are restricted to staff and security only. Guests are not allowed to any areas other than the commons, dorms, and guest restrooms, unless without explicit permission from management team. The only doors guests may use to access the outside areas are the main doors near the security check-in, and the store-front glass doors leading out from the Commons hall. __________

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9. Guests are expected to return each night before 9:00 pm, unless allowed special circumstance by management (ex: for work or school). Guests may request late entry by submitting a Request for Consideration to be approved by the Program Manger. Guests are not allowed to miss two consecutive nights or more than 2 nights in any calendar month without clearing the absence with their Housing Navigator. Guests are expected to sign in on a daily basis. Guests may not sign in for others. The program manager may grant excused nights out of the shelter upon request if necessary and appropriate. _________

10. Photo ID’s are required of all registered guests. Mercy House will take photos and thumbprints to produce program ID’s for guests, and for security reasons, if necessary. By entering this program, you give your consent to this. If you do not have a California State ID the MH Staff will assist you in acquiring an ID with in the first few days after enrollment. A photo ID of some sort is required to receive a bath towel and is also used when waiting in the dinner line. _________

11. To promote a healthy and clean environment, all guests are required to shower the day they enter the program. Guests must also submit any clothing/bedding items for laundry the day they enter the program.

Guests are then expected to maintain their hygiene (including changing into clean clothes when possible), laundry once a week and showering at least twice a week. _________

12. Every guest will be assigned a laundry day. Guests will be expected to bag their dirty clothes and bundle their bedding on this day to help streamline laundry services. Laundry should be submitted to staff for cleaning by 9:00 AM on this day. _________

13. Every guest is allowed 1 lockable indoor bin and lock and 1 outdoor rolling bin. Rolling bins are accessible only during the designated and posted times. Trash and recycling may not be brought onto the property. For the protection of guests’ items, no liquids for open food can be stored in any bin. Guests may only use the bins assigned to them by staff. _________

14. Guests are expected to straighten their beds when not in use, and are restricted to no more than 2 personal bags on the bed. Water is allowed in the dorms but no open or perishable food or other liquid drinks may be brought to the bed area at any time. 1-2 pairs of shoes may be stored under the bed but no additional personal items may be kept behind, under or in the aisles next to your bed. No barriers of any kind may be raised without explicit permission from management team. _________

15. All prescription medication must be recorded with MH Staff at Intake and stored in your indoor lockable storage in its original labeled container. Clients are encouraged to lock these containers to ensure secure storage of medication. Pills or medication NOT matching the original labeled container may be confiscated. No medicinal marijuana will be allowed indoors at any time. Medical marijuana may only be stored in your outdoor bin with a valid Medicinal Use Card and must be 8 oz. or less. _________

16. Smoking of tobacco is permitted in the smoking area only. No drugs, paraphernalia, alcohol, or marijuana (recreational or medicinal) will be permitted in or around the shelter. Anything containing cannabis or THC (without a prescription) will be considered contraband. _________

17. This shelter incorporates closed-circuit surveillance cameras as part of its security system. These cameras are in almost every area except the restrooms. The footage captured is used only for in-house safety and security purposes and is not shared with the general public. By signing this document, you consent to this. _________

18. Attend resident meetings and contribute to the community. _________

19. All guests are expected to be Good Neighbors of the community in which they are served, and have an obligation to comply with all state and local laws and/ or ordinances and behave in a courteous manner at all

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times. Complaints from residents, business owners, or public officials may result in expulsion from Mercy House Programs. _________

20. In order to remain Good Neighbors, all guests are expected to use the provided shuttles for transportation on to and off of the property. We practice a strict no-walk-up policy. Guests are expected to remain on the property at all times unless when leaving for the day. All guests are allotted one exit and one entry per day, including guests who drive their own personal vehicles (unless under approved special circumstances). Violation of this expectation may result in an immediate exit. _________

21. Guest vehicles may be parked on public property and at owner’s own risk. All Buena Park Municipal Codes, California Vehicle Codes and County of Orange Codes must be obeyed or are subject to fines and/or towing. A valid license and insurance are required. RV’s (Recreational Vehicles) are not permitted on-site. Guests with bicycles must use the bicycle racks on the shuttle buses, and allow Mercy House drivers to secure them on the rack. Guests are only allowed one bike per person, and are not allowed to store spare bike parts unless they fit in the outdoor bin. All bicycles brought on property must be registered and photographed. _________

22. There is a women’s section and a men’s section for sleeping. Please respect the privacy of others. Only one person will be permitted at a time to use the All-Gender Restroom, regardless of relationship or marital status. _

23. Guests are expected to respect the rest and sleep of their neighbors. When lights are off, indoor voices should be used to limit distractions and not disturb their rest. Likewise, guests are not allowed to use bright lights or play music/watch video with sound in the dorms after lights out. ___________

24. Although we respect everyone’s right to privacy, we reserve the right to pat down and search all persons as a precaution against any potential security risks. Items considered contraband may be confiscated and/or destroyed. Guests will always need to be searched any time they access their outside bins, bikes or vehicles. ___________

25. Approved pets, service animals and companion animals will only be allowed into the program with explicit permission given by program management team. All pet owners must agree to and follow the guidelines provided in the Animal Expectations, which is a separate document that will be given upon entry of the animal into the shelter. ___________

26. Neither Mercy House nor any of its vendors are in any way responsible or liable for lost, stolen, or damaged items that guests bring onto premises. Guests are encouraged to keep valuable items close and guarded, and are asked to turn in found items to the staff at the front desk. We advise that those who choose to use the supplied charging stations to have their electronics clearly marked and/or customized for easy identification.

Guests may only charge their electronics at the approved charging stations, and may not remain at the station for any extended amount of time. ___________

27. Cash is never to be given to Staff, Volunteers, or Interns at ANY time. ___________

28. It is our desire to never deny shelter or services to our guests, however, in the case that behavior becomes a health and safety risk Shelter Management can expel/prevent any guests from staying at the shelter. Any conflicts between guests should be brought to the attention of the staff immediately. Any guests who are asked to exit will have 7 days (one week) to pick up any items left on-site. Guests must call and speak to a site leader to schedule a pickup. ___________

29. Any guest that does not follow these expectations is jeopardizing their ability to accomplish their housing plan and may be exited from the shelter. Because everyone can make a mistake, when an expectation is not met,

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staff will clarify any misunderstanding of the expectation and discuss ways that each guest can avoid further violations. If the violations continue Mercy House staff and the guest will meet and create an action plan to support the client to get back on track with their housing plan and meeting these expectations. Guests who have five action plans and continue to violate these expectations will be exited from the shelter. ___________

As a result of initialing these expectations and signing this form, I understand that expectations, health and safety policies may change as necessary and that I will be informed of these changes and I am required to abide by these amended policies.

I have read the above and agree to follow the Shelter Expectations.

Name (please print): ___________________________________________________________

Signature: __________________________________________ Date: ________________

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ATTACHMENT “C”: VOLUNTEER POLICIES

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Emergency Shelter Volunteer Policies

1. Each volunteer must maintain a firm commitment to professional conduct. Volunteers of the Emergency Shelter are expected to maintain the highest level of moral, ethical, and professional conduct while at the site. Volunteers will not engage in verbal abuse, inappropriate jokes and stories, and or any type of inappropriate interaction with Emergency Shelter staff or clients.

2. Relationships with Clients. Volunteers are prohibited from developing dual relationships with any clients they meet through their volunteer involvement at the Emergency Shelter. Examples of dual relationships include (but are not limited to) a volunteer entering into a business, romantic, or sexual relationship with a client. Soliciting clients for your business is strictly prohibited. Volunteers are not allowed to be named as having authority to make decisions for a client under any type of power of attorney or other legal procedure.

3. Food and Other Substances. Volunteers will not consume any food items or drinks supplied by the Emergency Shelter while volunteering. Food and drinks are purchased solely for the consumption of the homeless clients. Volunteers must also commit to not consuming any type of illicit drugs on the property while volunteering. Volunteers who appear to be under the influence of any substance that impedes their ability to perform their duties safely and efficiently may be turned away.

4. Discrimination. Volunteers will not discriminate against any client. They will not judge an individual based on their race, disability, religious preference, sexual orientation, color, age, veteran status, citizenship, ancestry, national origin or gender.

5. Volunteer Boundaries. Volunteers are not permitted to loan or give money to clients, should not meet with clients outside of the Emergency Shelter without permission from program staff, and are not allowed to drive clients in their vehicles.

6. Commitment. The Emergency Shelter is reliant upon the work of volunteers. This commitment should be taken seriously.

If a volunteer misses a shift without removing themselves from the schedule and giving notice, the volunteer may be limited or restricted from volunteering.

City of Buena Park
City Council Regular Meeting Agenda Report

OPERATIONAL AGREEMENT WITH THE BOARD OF STATE AND COMMUNITY CORRECTIONS (BSCC) FOR THE 2022-2023 CORRECTIONS PLANNING AND GRANT PROGRAMS FUNDING FOR THE NORTH ORANGE COUNTY

PUBLIC SAFETY COLLABORATIVE
Meeting
Tuesday, June 25, 2024, 5:00 PM
Agenda Group
NEW BUSINESS Item: 5D
Presented By
Frank Nunes, Chief of Police
Prepared By
Frank Nunes, Police Chief
Approved By
Aaron France, City Manager

RECOMMENDED ACTION
1) Approve an Operational Agreement with the Board of State and Community Corrections (BSCC) for the 2022- 2023 Corrections Planning and Grant Programs funding for the North Orange County Public Safety Collaborative ("Collaborative"); 2) Authorize the City Manager and City Attorney to make any necessary, non-monetary changes to the agreement; 3) Authorize the City Manager and City Clerk to sign the agreement and any necessary documentation related to the grant; 4) Accept funding from the BSCC in the amount of $239,000 for the FY 2024-25 to offset the cost of the North Orange County Public Safety Collaborative Oﬃcer position ($100,000) and use the remaining balance ($139,000) to fund homeless outreach opportunities in the city/region; and, 5) Approve a budget appropriation in an amount not-to-exceed $239,000 for this purpose.

PREVIOUS CITY COUNCIL ACTION
On September 12, 2017, City Council approved the original operational agreement and funding allotment from the BSCC to create the Collaborative oﬃcer position and other activities. On November 23, 2021, City Council approved the acceptance of funding to offset the cost of the Collaborative oﬃcer position.

DISCUSSION
The City, as part of the North Orange County Public Safety Collaborative ("Collaborative") has been designated to receive $8,000,000 in the 2022-2023 Corrections Planning and Grant Programs from the Board of State and Community Corrections (BSCC) using a regional collaborative effort for the purpose of violence prevention, intervention and suppression activities. Speciﬁcally, funding is provided to be used for evidence-based practices in the following areas:

1) Programs to address youth violence prevention and intervention in K-12th schools; 2) Promote and enhance the successful reentry of offenders into the community; and 3) Address homeless outreach and intervention efforts.

A total of 40% of the available funding shall be awarded directly to the law enforcement agencies of the 11 cities participating in the Collaborative for use in one or more of the above mentioned focus areas. Of this 40%, the City of Buena Park will receive $100,000 to offset the cost of a police oﬃcer dedicated to the three listed focus areas.

Also, the City of Buena Park will have the opportunity to request funds in the amount of $139,000 from a pool of $1,845,000 for a regional approach with its partner cities to address any one of the three focus areas in the region.

The remaining 60% will be distributed among qualifying local Community Based Organizations assisting on the Collaborative’s goals.

The funding is from the 2022-2023 state budget cycle. However, the funding period is from July 1, 2023 through June 30, 2026.

City Attorney has reviewed the agreement.

BUDGET IMPACT
No additional appropriations are required. Staff recommends accepting grant funds in the amount of $239,000 and appropriating funds for this purpose.

Attachments
NOC Public Safety Collaborative Year 6 OPERATIONAL AGREEMENT.pdf 55414.00700\34385945.2

OPERATIONAL AGREEMENT

This Operational Agreement stands as evidence that the NORTH ORANGE COUNTY PUBLIC SAFETY COLLABORATIVE (herein, the COLLABORATIVE) consisting of the cities of Anaheim, Brea, Buena Park, Cypress, Fullerton, La Habra, La Palma, Orange, Placentia, Stanton and Yorba Linda, intend to work together toward the mutual goal of providing maximum available assistance to support its regional communities using the COLLABORATIVE effort to reduce violence through prevention, intervention and suppression activities through the use of evidence-based services.

The COLLABORATIVE believes that the formation of the North Orange County Public Safety Coordinating and Advisory Board (herein, the BOARD) and the implementation of the North Orange County Public Safety Collaborative Services (herein, the Services) (together, the “Project”), as described within this application, will further this goal. Each city agency agrees to participate in the Project as outlined below.

North Orange County Public Safety Collaborative
Coordinating and Advisory Board

The cities of Anaheim, Brea, Buena Park, Cypress, Fullerton, La Habra, La Palma, Orange, Placentia, Stanton and Yorba Linda will closely coordinate regional services and activities through the formation of the Board. The Board members are representatives from the cities of Anaheim, Brea, Buena Park, Cypress, Fullerton, La Habra, La Palma, Orange, Placentia, Stanton and Yorba Linda. The Chair of the Board is the Chief of Police from the City of Brea, Chief Adam Hawley, who will facilitate the Board’s efforts. In addition to the Chair, the adoption of a Vice-Chair will further facilitate and assist the Board Chair. The Vice-Chair of the Board is the Chief of Police from the City of La Habra, Chief Adam Foster. The Board will ensure that the Project is responsive to community needs, prioritize the use of funds, secure key agencies to support the efforts and identify ways to obtain sustainability including the promotion of the and replication of the COLLABORATIVE to other regions throughout California.

The Board’s support of the efforts is to ensure that Services are readily available for resource provision through the evidence-based prevention support services such as OST (out of school time) character and leadership development, education and career development, health and life skills, the arts, and sports, fitness and recreation through intervention support services such as homeless street outreach and intervention efforts through appropriate linkages to continuum of care, reentry supportive resources and case management services.

Monthly Board meetings will review fiscal and project reports. To serve the community as a safety net, regional efforts and its coordination to provide the community direct resources through the Services will also be monitored and modified as necessary.

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North Orange County Public Safety Collaborative
Members
SECTION 1: Additional Members
Any North Orange County city organized and existing under the laws of the State of California or under a city charter adopted pursuant thereto, authorized by or pursuant to such laws or charter to engage in the purposes described in this Agreement (“Applying Agency”), may become a Member as described below:

1.1 Resolution of Application. The Applying Agency shall file with the Coordinating & Advisory Board a certified copy of a resolution of its governing body whereby the Applying Agency: (a) agrees to the provisions of this Agreement; and (b) requests to become a Member.

1.2 Approval and Conditions of Approval. No such Applying Agency shall become a Member until: (a) its admission is approved at a regular or special meeting of the Coordinating & Advisory Board by a unanimous vote; and (b) execution of this Agreement by the authorized representative of the Applying Agency and acknowledged by the Board Chair and Executive Director of the COLLABORATIVE.

1.3 Admission. Upon completion of the foregoing, the Applying Agency shall become a Member for all purposes under this Agreement and the COLLABORATIVE shall circulate to all Members an updated copy of this Agreement with the signature page of the new Member.

SECTION 2: Suspension and Exclusion of Member
Any Member that has breached this Agreement in any way, may have its rights under this Agreement suspended and be excluded from participating in the COLLABORATIVE (including, but not limited to, representation on the Coordinating & Advisory Board) following: (a) at least thirty (30) days’ prior written notice from the COLLABORATIVE to the defaulting Member or of its breach; and (b) if the defaulting Member fails to cure the breach within such time, a majority vote of the Coordinating & Advisory Board at a special or regular meeting of the Board, which shall take effect immediately. Any suspended and excluded Member shall continue to be liable for its obligations under any separate agreement with the COLLABORATIVE and for any funds to the Member approved by the Coordinating & Advisory Board prior to such Member’s suspension and exclusion. Any suspended and excluded Member may be reinstated by the Coordinating & Advisory Board following cure of the breach and, if applicable, its share of any additional payments or advances approved by the Coordinating & Advisory Board during the Member’s suspension and exclusion period. A suspended and excluded Member may withdraw from THE COLLABORATIVE pursuant to the provisions of this agreement.

SECTION 3: Termination; Withdrawal; Amendment.

3.1 Termination. This Agreement may be terminated by the mutual written consent of all Members. If at any time there are only two (2) Parties to this Agreement and one (1) Party intends to withdraw, the other Party’s written consent to terminate this Agreement shall not be unreasonably conditioned or delayed. This Agreement and the COLLABORATIVE shall 55414.00700\34385945.2

continue to exist for the purpose of disposing of all claims, distribution of assets, and all other functions necessary to conclude the affairs of the COLLABORATIVE.

3.2 Withdrawal. Notwithstanding any other provision of this Agreement, any Member may withdraw from the COLLABORATIVE by adopting a resolution of the Member’s advisory body and providing the COLLABORATIVE with written notice of its intent to withdraw at least six (6) months prior to the end a Fiscal Year. Such notice shall not become effective until the last day of Fiscal Year in which notice was given. A withdrawal from the COLLABORATIVE constitutes a withdrawal of that Member’s representatives from the Coordinating & Advisory Board. If at any time there are only two (2) Parties to this Agreement, any desired withdrawal shall be subject to the termination provisions of this Agreement.

3.3 Effect of Withdrawal. The withdrawal of a Member shall not terminate its responsibility to contribute its share of any obligation incurred by the COLLABORATIVE or to perform any other obligation arising from a separate agreement or other legally binding obligation, including, but not limited to, amounts determined by the Board for: (a) liabilities and claims accrued during the time the agency was a Member (including any future obligations arising from retirement benefits for past and existing employees of the COLLABORATIVE, if any); (b) contributions, payments or advances for budgeted expenses for the Fiscal Year in which notice of intent to withdraw is given; and (c) other obligations payable from contributions, payments, or advances incurred, which obligation matures after the effective date of withdrawal provided to the Member by the COLLABORATIVE.

Prior to the effective date of withdrawal, the withdrawing Member shall have paid, or made arrangements satisfactory to the Board to pay, its share of such obligations. Except as the withdrawing Member may agree in writing with the Board, the withdrawing Member shall automatically relinquish all rights as a Member under this Agreement on the effective date of the withdrawal. Such relinquishment shall include, but not be limited to, any right of the withdrawing Member to the assets of the COLLABORATIVE. The withdrawal of a Member shall not affect any obligations under any separate agreement between the withdrawing Member and the COLLABORATIVE.

3.4 Disbursement Upon Termination. Upon termination of this Agreement and after payment of all liabilities, costs, expenses and charges validly incurred under this Agreement, all remaining assets of the COLLABORATIVE shall be disbursed among Members, including any Members which previously withdrew from the COLLABORATIVE. All assets shall be divided among the Members and former Members in accordance with and proportionate to their cash contributions (including payments for services received and property at market value when this Agreement and the COLLABORATIVE shall continue to exist for the purpose of disposing of all claims, distribution of assets, and all other functions necessary to conclude the affairs of the COLLABORATIVE.

SECTION 4: Default; Enforcement
If default shall be made by any Member in any undertaking contained in this Agreement, such default shall not excuse such Member or any other Member from fulfilling its obligations under this Agreement and each Member shall continue to be liable for the payments and 55414.00700\34385945.2

advances hereof and the performance of all conditions herein contained. Each Member hereby declares that this agreement is entered into for the benefit of the COLLABORATIVE created hereby and each Member hereby grants to the COLLABORATIVE the right to enforce by whatever lawful means the COLLABORATIVE deems appropriate all of the obligations of each of the Members hereunder. Each and all of the remedies given to the COLLABORATIVE hereunder or by any law now or hereafter enacted are cumulative and the exercise of one right or remedy shall not impair the right of the COLLABORATIVE to any or all other remedies.

North Orange County Public Safety Collaborative
Programmatic Responsibilities and Fiscal Executive Director

The North Orange County Public Safety Collaborative Services Programmatic and Fiscal Executive Director is Soo Elisabeth Kang (herein, the Executive Director) who will directly report to the Board as to coordinating the administrative framework and wraparound effort to meet its goals and objectives of the Services in the region.

Management structure and decision-making processes and how it will support the objectives and goals: Under the leadership of the Coordinating and Advisory Board, the Executive Director evaluates emerging trends, early, middle and late evaluation and outcomes of rendered services, sets given policy direction, monitors the progress of the community-based organization (CBO) partners, facilitates interagency/collaboration and troubleshooting while implementing the Board’s direction.

The Executive Director shall file reports to the Board of State and Community Corrections fiscally and programmatically as required by the Board of State and Community Corrections.

Fiscal responsibilities include 1) Preparation which includes all Project-related receipts for each reimbursable item with sufficient supporting documentation with labels on all documents for expenses eligible for reimbursement; 2) Invoice Line Item Clarification which includes line items from the budget match worksheets, invoices, itemized receipts to substantiate charges for each line item; and 3) Assembly and submission of supporting documentation packet signed by the Board’s authorized designated officer on the required face page.

Programmatic responsibilities include 1) compiling and submitting Progress Reports due in the timeline requested to capture the implementation measures of the Services for the timeframe of the report; 2) Local Evaluation Plan to collect and evaluate data to measure performance and outcomes of the Services’ activities with any preliminary findings or evidence of Project impact; 3) Final Outcome Evaluation Report to provide final findings of the measured performance and outcomes of the Services’ activities.

The Executive Director’s responsibilities also include monthly intervention meetings with the community-based organizations and stakeholders to discuss strategies, timetables, implementation of services and support to reduce violence through prevention, intervention, and suppression activities.

55414.00700\34385945.2

North Orange County Public Safety Collaborative
Services

The regional collective impact of the COLLABORATIVE includes funded community-based partners.

Funded Services Partners: The funded Services community based organizations partners will provide the following direct resources: Out of school time (OST) violence, prevention and intervention activities and case management services; mentoring services; early violence prevention and intervention activities; homeless and reentry case management services; promotion of positive outcomes for all children and families by leveraging the COLLABORATIVE impact of partners and championing quality family support and strengthening practices; assessment, life skills, coping and counseling services; and programmatic evaluation and outcome reports. Law enforcement agencies within the COLLABORATIVE will provide dedicated officers to meet the needs of the Services in the region working the COLLABORATIVE.

Period
Effective performance period is for: September 1, 2023 through June 30, 2026.

Financial Arrangements
Board of State and Community Corrections under the Corrections Planning and Grant Programs shall award the funds to the COLLABORATIVE for a total of $8,000,000 during the performance period. Funds are available for encumbrance or expenditure until June 30, 2026.

The COLLABORATIVE agrees that the City of Brea shall serve as the designated fiscal agent (herein, the Fiscal Agent) on behalf of the COLLABORATIVE with authority to present claims to Board of State and Community Corrections on behalf of each of the funded cities and its community-based organizations for services delivered by each. Disbursement of payment as appropriate will be made by the Fiscal Agent. The Fiscal Agent shall be responsible for facilitating partners meetings, collecting documentation for invoices and outcome measurements from each partner and maintaining complete and accurate records of all financial and outcome measurement data.

Miscellaneous
Each party agrees to mutually defend, indemnify, and hold harmless the other parties, their officials, officers, directors, agents, employees, and volunteers, from all claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses, or costs of any kind, whether actual, alleged, or threatened, actual attorney’s fees incurred by each party, court costs, interest, defense costs, including expert witness fees and any other costs or expenses of any kind whatsoever, including, but not limited to, liability for bodily injury, sickness, disease or death, property damage (including loss of use) or violation of law, caused by or arising out of, or relating to any negligent act, error or omission, or willful misconduct of that party, its officials, officers, directors, agents, employees, and volunteers acting pursuant to its 55414.00700\34385945.2

control and performing under this Operational Agreement. To the extent that more than one party is determined to have been negligent or at fault, the parties agree that each party shall bear its own portion or percentage of liability and to indemnify and hold harmless the other parties for that share.

This Operational Agreement may be executed and delivered in any number of counter parts, each of which, when executed and delivered shall be deemed an original and all of which together shall constitute the same agreement. Facsimile or electronic signatures will be permitted.

The laws of the State of California and applicable local and federal laws, regulations, and guidelines shall govern this Operational Agreement.

Should litigation arise out of this Operational Agreement or the performance thereof, each party shall be responsible for its own costs and expenses, including attorney’s fees.

Any party may withdrawal from this Operational Agreement without cause upon thirty (30) days’ written notice to the other parties. Upon the effective date of the withdrawal, the withdrawing party shall have no right or claim to any additional sums from the Board of State and Community Corrections under the Corrections Planning and Grant Programs, as contemplated by this Operational Agreement.

Authorized Representatives for the COLLABORATIVE
We, the undersigned, as authorized representatives of the cities of Anaheim, Brea, Buena Park, Cypress, Fullerton, La Habra, La Palma, Orange, Placentia, Stanton, and Yorba Linda, do hereby approve this document.
[SIGNATURES HERE]

__________________________________ __________________________________ Jim Vanderpool, City Manager Aaron France, City Manager City of Anaheim City of Buena Park

__________________________________ __________________________________ William Gallardo, City Manager Peter Grant, City Manager City of Brea City of Cypress

__________________________________ __________________________________ Eric Levitt, City Manager Jim Sadro, City Manager City of Fullerton City of La Habra
55414.00700\34385945.2

[SIGNATURES HERE]

__________________________________ __________________________________ Conal McNamara, City Manager Tom Kisela, City Manager City of La Palma City of Orange

__________________________________ __________________________________ Damien Arrula, City Manager Hannah Shin-Heydorn, City Manager City of Placentia City of Stanton

__________________________________
Mark Pulone, City Manager
City of Yorba Linda

APPROVED AS TO FORM: ATTEST:

__________________________________ _____________________________ Terence Boga, City Attorney Lillian Harris-Neal, City Clerk City of Brea City of Brea

Buena Park Buena Park
APPROVED AS TO FORM: ATTEST:

__________________________________ _____________________________ Christopher Cardinale, City Attorney Adria Jimenez, MMC, City Clerk City of Buena Park City of Buena Park

City of Buena Park
City Council Regular Meeting Agenda Report

REORGANIZATION PLAN FOR THE COMMUNITY SERVICES DEPARTMENT HOMELESS SERVICES DIVISION AND

RESOLUTION AMENDING THE BUENA PARK MANAGEMENT UNIT COMPENSATION PLAN ESTABLISHING THE

NEW HOMELESS OUTREACH SUPERVISOR CLASSIFICATION SPECIFICATION AND PAY RANGE To authorize the Human Resources Department to reorganize the City’s Homeless Services Division to better ﬁt the needs of the program. This new position will cost $168,000 in total compensation. $139,000 from the BSCC Grant is expected to fund most of this position for one year. The balance of $29,000 is expected to come from the City’s General Fund Undesignated Reserve Fund balance.

Meeting
Tuesday, June 25, 2024, 5:00 PM
Agenda Group
NEW BUSINESS Item: 5E
Presented By
Rebecca Valdez, Human Resources Manager
Prepared By
Eddie Fenton, Assistant City Manager/Director of Human
Resources
Approved By
Aaron France, City Manager

RECOMMENDED ACTION
1) Adopt a Resolution amending the Buena Park Management Unit Compensation Plan establishing the Homeless Outreach Supervisor classiﬁcation and salary range; 2) Approve the new job classiﬁcation speciﬁcation of Homeless Outreach Supervisor; and, 3) Appropriate $139,000 of funding from the Board of State and Community Corrections (BSCC) Grant Fund and $29,000 from the undesignated General Fund balance for this purpose.

PREVIOUS CITY COUNCIL ACTION
None.

DISCUSSION
The Buena Park Homeless Outreach Program began in July 2021, with one part-time Community Outreach Coordinator and two part-time Homeless Outreach Case Managers. In July 2022, the City Council directed staff to increase staﬃng levels to one full-time Homeless Outreach Coordinator and four part-time Homeless Outreach Case Managers. These positions were funded to provide resources to those experiencing homelessness.

The City, as part of the North Orange County Public Safety Collaborative, has been designated to receive $8,000,000 in California 2022-2023 Corrections Planning and Grant Program funds from the Board of State and Community Corrections (BSCC). These funds will be used toward a regional collaborative effort for the purpose of violence prevention, intervention, and suppression activities. Speciﬁcally, the funds will aid evidence-based practices in the following areas:

1. Programs to address youth violence prevention and intervention in K-12th schools;

2. Promote and enhance the successful re-entry of offenders into the community; and

3. Address homeless outreach and intervention efforts.

On June 25, 2024, the City Council accepted funding from the BSCC in the amount of $239,000 for the FY 2024-25 to offset the cost of the North Orange County Public Safety Collaborative Oﬃcer position ($100,000) and the remaining balance ($139,000) was allocated to fund homeless outreach opportunities in the city/region.

Currently, there is one full-time Homeless Outreach Coordinator and four part-time Homeless Outreach Case Managers. The Homeless Outreach Team is focused on connecting homeless individuals residing in the City with supportive services to move from the streets into permanent housing as well as providing services throughout the region that will address unhoused individuals' immediate needs. Daily, the outreach team identiﬁes homeless individuals through outreach, engagement, and assessment. After contact is made and relationships are established, they develop a plan appropriate to the individual. These plans may include family reuniﬁcation, linkages to beneﬁts, access to food, medical and/or mental health care and support, shelter beds, and temporary or permanent supportive housing.

The full-time Homeless Outreach Coordinator reports directly to the Director of Community Services. Staff reviewed the organizational structure and believes there is a need for a supervisor/manager to oversee the division.

The proposed Homeless Outreach Supervisor will be expected to perform a variety of highly-complex functions related to homeless outreach, including the management of the Division's grant funding and homeless services program development. The position will also be responsible for:

Providing administrative and information support to the Navigation Center Commission.

Preparing work reports, resolutions, staff reports and make presentations.

Assist in monitoring contracts, managing programs, resolving problems, and conducting site visits at the Navigation Center to determine compliance with contracts and City policy.

Providing crisis intervention, information, and/or referrals to homeless individuals and families.

Staff recommends that the monthly salary range for the Homeless Outreach Supervisor be at range 801, which is $7,512 - $9,093 per month.

The adoption of this resolution is necessary since pursuant to Personnel Rules and Regulations of the City of Buena Park, Rule VI, Section 4, new or revised job classiﬁcation speciﬁcations must be submitted to the City Council for approval. In addition, pursuant to Personnel Rules and Regulations of the City of Buena Park, Rule VII, Section 2, proposed compensation plans must be submitted to the City Council for approval.

BUDGET IMPACT
The new position will cost $168,000 in total compensation. To fund this position, staff recommends utilizing $139,000 from the BSCC Grant to fund most of this position for one year. The balance of $29,000 will require a budget appropriation from the undesignated General Fund balance.

Attachments
Reso Homeless Outreach Supervisor Classisﬁcation.pdf
Homeless Outreach Supervisor Class Spec.pdf
Exhibit A - MGMT Salary Schedule 2024.06.22 (Adding Homeless Outreach Supervisor).pdf RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF BUENA PARK, CALIFORNIA, APPROVING A

REORGANIZATION PLAN FOR THE COMMUNITY

SERVICES DEPARTMENT, HOMELESS SERVICES

DIVISION AMENDING THE BUENA PARK MANAGEMENT

UNIT COMPENSATION PLAN TO ADD THE HOMELESS

OUTREACH SUPERVISOR JOB CLASSIFICATION
SPECIFICATION AND SALARY RANGE.

WHEREAS, it is the desire of the City Council to reorganize the Community Services Department, Homeless Services Division, to account for changes within the organization, and new responsibilities; and

WHEREAS, Rule VI, Section 4, of the City of Buena Park Personnel Rules and Regulations provides that revisions to the classification plan shall be effective u pon adoption of resolution by City Council.

WHEREAS, it is the desire of the City Council amend the City’s Classification Plan to adopt the Job Classification of the Homeless Outreach Supervisor; and

WHEREAS, it is the desire of the City Council to amend the Compensation Plan of the Buena Park Management Unit to include the new job classification and salary range for the Homeless Outreach Supervisor.

NOW, THEREFORE, the City Council of the City of Buena Park does hereby resolve, determine, and order as follows:

Section 1: The job classification of the Homeless Outreach Supervisor as described in Attachment No. 1 of this resolution is hereby approved;

Section 2: COMPENSATION PLAN AMENDED. Exhibit “A” of the Buena Park Management Unit Salary Schedule of Resolution No. 14764 is hereby deleted in i ts entirety and a new Exhibit “A ” of the Buena Park Management Unit Salary Schedule, Attachment A to this resolution, is hereby approved effective June 22, 2024, which is the beginning of the pay period.

PASSED AND ADOPTED this 25th day of June 2024, by the following called vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

RESOLUTION NO. _______

Page 2 ends

_________________________________________
Mayor
ATTEST:

_______________________________
City Clerk

I, Adria M. Jimenez, MMC, City Clerk of the City of Buena Park, California, hereby certify that the foregoing resolution was duly and regularly passed and adopted at a regular meeting of the City Council of the City of Buena Park, held this 25th day of June 2024.

______________________________________
City Clerk

Homeless Outreach Supervisor Page 1/5

Homeless Outreach Supervisor

Department/Division: Community Services / Homeless Services Reports To: Director of Community Services
Provides Direction To: Homeless Outreach Coordinator,
Homeless Outreach Case Managers;
other as assigned
FLSA Exemption Status: Exempt
Date Prepared: June 17, 2024
Date Adopted by City Council: June 25, 2024

GENERAL PURPOSE

Under general supervision, plans, organizes, supervises , and manages the City’s homeless services in conjunction with local government agenci es, law enforcem ent, community stakeholders, non-profit, and community based organizations; manages and administers the delivery of programs and services to individuals experiencing homelessness in the City of Buena Park ; supervises, trains, and schedules the work of assigned staff ; provides administrative support and assistance to the Director of Community Services in areas of expertise ; manages the division budget and does related work as required.

DISTINGUISHING CHARACTERISTICS

The Homeless Outreach Supervisor has primary responsibility for administering, managing, planning, developing, implementing, coo rdinating, staffing, and supervising the Homeless Services Division, including overseeing the City’s Navigation Center operations and managing the wor k of the City’s Homeless Services staff. This position will serve as a community liaison/City representative to City staff, elected officials, local law enforcement, other government agencies, non -profit, community-based organizations, businesses, and residents to identify and implement solutions to address homeless issues.

ESSENTIAL FUNCTIONS

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties do es not exclude them from the position if the work is similar, related, or a logical assignment to the class.

1. Provides administrative and information support to the Navigation Center Commission.

2. Prepares work reports, resolutions, and staff reports and makes presentations.

Homeless Outreach Supervisor Page 2/5
ESSENTIAL FUNCTIONS (continued)

3. Assists in monitoring contracts, including managing programs, resolving problems, and conducting site visits at the Navigation Center to determine compliance with contract and City policy.

4. Provides crisis intervention, information, and/or referrals to homeless individuals and families.

5. Represents the City at various public forums as required to discuss homelessness and related topics.

6. Manages, p lans, and oversees the daily functions and operations of a variety of services for interested and in-need homeless individuals within the City; collaborates with the Police Department and service organizations to connect homeless neighbors to appropriate supportive services, including medical health treatment, counseling, and permanent housing.

7. Leads, oversees, plans, organizes, trains, and evaluates the work of Homeless Outreach Coordinator, Homeless Outreach Case Managers , and non -regular staff who are assigned to Homeless O utreach; assists in recruiting, hiring and conducting new employee and volunteer orientations; plans and coordinates staff assignments, projects, and work schedules.

8. Provides referrals to appropriate governmental agencies and related health, mental health, and/or social services organizations.

9. Oversees and assists homeless citizens in completing forms, applications, and documents for related and available services.

10. Establishes and maintains effective and positive working relationships with clientele to provide paraprofessional counseling and case management services.

11. Develops and maintain s relationships with various public and private service agencies, community groups , and the faith -based community to obtain services for clients; stays abreast of new trends, practices in homelessness and human services programs, and related issues in the community.

12. Assesses client needs and characteristics.

13. Identifies short-term and long -term needs, provide s resources and referrals based on client needs, and coordinates service delivery plans.

14. Works in partnership with safety personnel in non -enforcement situations involving homeless clients and obtains appropriate care for clients.

Homeless Outreach Supervisor Page 3/5

ESSENTIAL FUNCTIONS (continued)

15. Works in partnership with safety personnel with non -psychiatric emergencies such as transporting clients to substance abuse treatment.

16. May interface with hospital personnel regarding emergency services and recuperative care for homeless individuals.

17. Prepares and presents written and oral information to program participants, City staff and officials, and community groups regarding program services; prepares agendas, staff reports, and other correspondence.

18. Attends community events and other programs designed to raise the awareness of homelessness and community needs and issues.

19. Serves as City liaison to committees, commissions, program participants, community groups, and City staff and officials.

20. Evaluates programs and staff service delivery; makes program and personnel recommendations.

21. Assists with the preparation of the annual program budget; evaluates expenses and revenue by account and maintains financial records.

22. Maintains records and files pertaining to homeless program services received.

23. Prepares and monitor s records and data that can be used for grants and administrative reporting.

24. May perform other duties as assigned.

QUALIFICATIONS GUIDELINES

Knowledge of:

Principles and practices of homelessness, h omeless assistance services , and human services programs; principles and techniques of interviewing and para professional counseling; client assessment and case management practices; social services programs and available providers; networking approaches to identify client relevant support services; effective public relations and customer service techniques; modern office practices, methods and computer equipment and applications related to the work ; principles of employee training and supervision.

Ability to:

Establish and maintain positive working relationships with supervisors, co -workers, volunteers, diverse gr oups of participants dealing with homelessness, and the general Homeless Outreach Supervisor Page 4/5
public; communicate effectively with persons experiencing homelessness, displaying psychological and substance -induced behaviors such as depression, anger and confusion, and maintain client ra pport on an individual basis in person and over the phone; effectively engage in conflict resolution and de -escalation; ability to communicate orally and in writing and sufficiently to secure information from clients, convey information on services availab le and make effective referrals to services needed; conduct presentations; operate modern office equipment including computer and applicable and specialized software , including homelessness information management systems; document and record information el ectronically and in written format; maintain reports, logs , files, and databases; prepare clear and concise reports; work independently and use independent judgement and initiative.

Education/Training/Experience:

Bachelor’s degree from an accredited four-year college or university with major coursework in psychology, counseling, human services, sociology, social work or a closely related field is required. Five years of paraprofessional experience providing case management, counsel ing, social service s, or outreach , or a related field , which includes at least t hree (3) years of experience working with people who have experienced homelessness, mental health, and/or substance use issues is required.

Licenses, Certificates; Special Requirements:

Valid Class C California Driver License, acceptable driving record at time of appointment and throughout employment in this position, and evidence of insurability.

Employees in this classification will be enrolled in the Department of Motor Vehi cles Pull Notice Program.

Ability to work early mornings, nights, and weekends in order to coordinate program s, conduct population counts or perform outreach, attend commission meetings, city functions, and special events.

Ability to travel to and from client sites, service providers, and public events.

PHYSICAL AND MENTAL DEMANDS

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

Work is performed indoors in an office environment and outdoors in the field. When work is performed outdoors and in the field, there may be exposure to the elements as well as related health hazards to include blood and other bodily fluids/products and human borne parasites. An incumbent drives a vehicle on City business, sits for extended periods of time, uses a computer, keyboard and related equipment, stands, walks, reaches, bends, twists, kneels, reaches and grasps, and may lift and carry boxes Homeless Outreach Supervisor Page 5/5
of records weighing 30 pounds or less. When in the field, an incumbent may walk on slippery/uneven surfaces and slopes, crouch, twist, c limb ladders and stairs and be exposed to construction materials and dust. An incumbent must be able to meet the physical requirements of the class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed.

Mental Demands

While performing the duties of this class, the employee is regularly required to use oral and written communication skills; read and interpret data; thoroughly analyze and solve problems; exercise sound judgment in the absenc e of specific guidelines; use math and mathematical reasoning; establish priorities and work on multiple assignments and cases concurrently; meet intense and changing deadlines given interruptions; interact appropriately with staff, management, health and welfare agencies, non - profit/community based organizations, public and private representatives, the general public including persons experiencing homelessness, housing groups, committees, other public agencies and others in the course of work.

WORK ENVIRONMENT

Employees work partially in office conditions where the noise level is usually quiet, at or below 85 decibels levels, and partially work in the field and are occasionally exposed to loud noise levels, subject to heat and variable weather conditions , road hazards, vibration, and hazardous physical substances and fumes. While conducting outreach, employee will be required to work in areas inhabited by homeless persons, to include working in dirty environments and dealing with a variety of situations a nd challenging individuals.

B.P.M.U. COMPENSATION PLAN

Page 29 ends

EXHIBIT A – MANAGEMENT SALARY SCHEDULE – EFFECTIVE JUNE 22, 2024

Step 1 Step 2 Step 3 Step 4 Step 5
Position Range Hr. Mo. Annual Hr. Mo. Annual Hr. Mo. Annual Hr. Mo. Annual Hr. Mo. Annual Assistant City Clerk 800 42.30 7,332 87,984 44.35 7,687 92,248 46.54 8,067 96,803 48.79 8,457 101,483 51.18 8,871 106,454 Assistant City Engineer 820 68.60 11,891 142,688 71.97 12,475 149,698 75.51 13,088 157,061 79.23 13,733 164,798 83.14 14,411 172,931 Associate Engineer 810 53.85 9,334 112,008 56.50 9,793 117,520 59.28 10,275 123,302 62.17 10,776 129,314 65.23 11,307 135,678 Building and Safety Manager 812 56.50 9,793 117,520 59.29 10,277 123,323 62.18 10,778 129,334 65.24 11,308 135,699 68.43 11,861 142,334 Code Enforcement Supervisor 806 48.92 8,480 101,754 51.29 8,890 106,683 53.79 9,324 111,883 56.42 9,780 117,354 59.17 10,256 123,074 Community Services Supervisor 801 43.34 7,512 90,147 45.47 7,882 94,578 47.69 8,266 99,195 50.03 8,672 104,062 52.46 9,093 109,117 Community Services Supervisor - Y Rate 808 42.59 7,383 88,590 44.67 7,743 92,917 46.88 8,125 97,506 49.16 8,521 102,248 51.56 8,938 107,252 Economic Development Administrator 820 68.60 11,891 142,688 71.97 12,475 149,698 75.51 13,088 157,061 79.23 13,733 164,798 83.14 14,411 172,931 Facilities and Parks Superintendent 806 48.92 8,480 101,754 51.29 8,890 106,683 53.79 9,324 111,883 56.42 9,780 117,354 59.17 10,256 123,074 Finance Manager 814 59.31 10,280 123,365 62.19 10,780 129,355 65.27 11,314 135,762 68.48 11,870 142,438 71.86 12,456 149,469 Fleet Maintenance Supervisor 800 42.30 7,332 87,984 44.35 7,687 92,248 46.54 8,067 96,803 48.79 8,457 101,483 51.18 8,871 106,454 Homeless Outreach Supervisor 801 43.34 7,512 90,147 45.47 7,882 94,578 47.69 8,266 99,195 50.03 8,672 104,062 52.46 9,093 109,117 Human Resources Manager 814 59.31 10,280 123,365 62.19 10,780 129,355 65.27 11,314 135,762 68.48 11,870 142,438 71.86 12,456 149,469 Operations Manager 820 68.60 11,891 142,688 71.97 12,475 149,698 75.51 13,088 157,061 79.23 13,733 164,798 83.14 14,411 172,931 Planning Manager 812 56.50 9,793 117,520 59.29 10,277 123,323 62.18 10,778 129,334 65.24 11,308 135,699 68.43 11,861 142,334 Principal Engineer 814 59.31 10,280 123,365 62.19 10,780 129,355 65.27 11,314 135,762 68.48 11,870 142,438 71.86 12,456 149,469 Public Works Manager 814 59.31 10,280 123,365 62.19 10,780 129,355 65.27 11,314 135,762 68.48 11,870 142,438 71.86 12,456 149,469 Purchasing Manager 814 59.31 10,280 123,365 62.19 10,780 129,355 65.27 11,314 135,762 68.48 11,870 142,438 71.86 12,456 149,469 Sewer Services Superintendent 806 48.92 8,480 101,754 51.29 8,890 106,683 53.79 9,324 111,883 56.42 9,780 117,354 59.17 10,256 123,074 Sr. Human Resources Analyst 810 53.85 9,334 112,008 56.50 9,793 117,520 59.28 10,275 123,302 62.17 10,776 129,314 65.23 11,307 135,678 Sr. Management Analyst 810 53.85 9,334 112,008 56.50 9,793 117,520 59.28 10,275 123,302 62.17 10,776 129,314 65.23 11,307 135,678 Street Maintenance Superintendent 806 48.92 8,480 101,754 51.29 8,890 106,683 53.79 9,324 111,883 56.42 9,780 117,354 59.17 10,256 123,074 Sustainability Manager 818 65.33 11,324 135,886 68.59 11,889 142,667 71.96 12,473 149,677 75.50 13,087 157,040 79.21 13,730 164,757 Visit Buena Park Director 815 60.77 10,534 126,402 63.75 11,050 132,600 66.87 11,591 139,090 70.18 12,165 145,974 73.63 12,763 153,150 Visitor Services and Sales Manager 782 27.04 4,687 56,243 28.38 4,919 59,030 29.79 5,164 61,963 31.30 5,425 65,104 32.85 5,694 68,328 Water Services Manager 814 59.31 10,280 123,365 62.19 10,780 129,355 65.27 11,314 135,762 68.48 11,870 142,438 71.86 12,456 149,469

*Monthly and Annual Salary are only approximate rates based on the Hourly conversion.

City of Buena Park
City Council Regular Meeting Agenda Report

REORGANIZATION PLAN FOR THE COMMUNITY DEVELOPMENT DEPARTMENT PLANNING DIVISION AND

RESOLUTION AMENDING THE BUENA PARK TECHNICAL, OFFICE, AND PROFESSIONALS ASSOCIATION

COMPENSATION PLAN ADDING THE PLANNING TECHNICIAN CLASSIFICATION To adopt a job classiﬁcation speciﬁcation and amend the Buena Park Technical, Oﬃce, and Professionals Association Classiﬁcation Plan to reorganize the Community Development Department Planning Division. Funds for this purpose have already been included in the Fiscal Year 2024-25 adopted budget.

Meeting
Tuesday, June 25, 2024, 5:00 PM
Agenda Group
NEW BUSINESS Item: 5F
Presented By
Rebecca Valdez, Human Resources Manager
Prepared By
Eddie Fenton, Assistant City Manager/Director of Human
Resources
Approved By
Aaron France, City Manager

RECOMMENDED ACTION
1) Approve the new job classiﬁcation speciﬁcation of Planning Technician; and 2) Adopt a resolution amending the Buena Park Technical, Oﬃce, and Professionals Compensation Plan to add the Planning Technician classiﬁcation and salary range.

PREVIOUS CITY COUNCIL ACTION
None.

DISCUSSION
During the budget presentation on June 11, 2024, the City Council approved various policy issues regarding personnel and gave direction to proceed with the process of reorganizing the Community Development Department by creating a new Planning Technician position and job classiﬁcation speciﬁcation to reﬂect the essential job functions. The following policy issue and position was incorporated and approved in the Adopted Budget at the Council Meeting on June 25, 2024.

Currently, there is one part-time Planning Aide position budgeted with the Planning Division. This position is responsible for providing public counter service, respond to public records requests, zoning veriﬁcation letters, reviewing minor Planning applications (such as Accessory Dwelling Units (ADU)), performing Planning re-stamps, and other related tasks.

The recent high turnover rate in this part-time position presented an opportunity to consider an alternative technical and administrative organizational structure within the Planning Division. It is proposed that a new full-time position titled Planning Technician be established to assume those entry-level planning functions on a full-time basis.

Staff recommends that the monthly salary range for the Planning Technician be at range 121, which is $4,344-$5,498 per month.

BUDGET IMPACT
There is no budget impact associated with this item as the position was already incorporated into the budget and approved at the City Council meeting on June 25, 2024.

Attachments
Reso TOPS Salary Change (Planning Technician).pdf
Planning Technician 2024.06.16.pdf
Exhibit A - TOPS Salary Schedule 2024.06.22 (Adding Planning Tech).pdf RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF BUENA PARK, CALIFORNIA, AMENDING THE CITY’S

CLASSIFICATION PLAN AND AMENDING THE

COMPENSATION PLAN FOR THE BUENA PARK

TECHNICAL, OFFICE , AND PROFESSIONALS

ASSOCIATION TO ADOPT THE JOB CLASSIFICATION

SPECIFICATION AND SALARY RANGE OF THE

PLANNING TECHNICIAN

WHEREAS, it is the desire of the City Council to reorganize the Community Development Department, Planning Division to create an efficient organizational structure and increase the ability to recruit quality employees for hard-to-fill positions, and increase opportunities for internal recruitment and succession planning, enabling employees to advance within the Planning Division; and

WHEREAS, it is the desire of the City Council to maintain up-to-date employee job classification specifications; and

WHEREAS, Rule VI of the City of Buena Park Personnel Rules and Regulations provides that revisions to the classification plan shall be effective upon adoption of resolution by City Council.

WHERAS; it is the desire of the City Council to amend the Compensation Plan for the Buena Park Technical, Office, and Professionals Association to adopt the new job classification and salary range for the Planning Technician.

NOW, THEREFORE, the City Council of the City of Buena Park does hereby resolve, determine, and order as follows:

Section 1: JOB CLASSIFICATION PLAN AMENDED. The Job Classification Plan of the City of Buena Park is hereby amended to adopt the job classification of Planning Technician as described in Attachment No. 1 of this resolution is hereby approved.

Section 2: COMPENSATION PLAN AMENDED. Exhibit “A” of the Buena Park Technical, Office, and Professionals Association Salary Schedule of Resolution No. 14803 is hereby deleted in its entirety and a new Exhibit “A ” of the Buena Park Technical, Office , and Professionals Association Salary Schedule, Attachment “A” to this resolution, is hereby appr oved effective June 22, 2024, which is the beginning of the pay period.

PASSED AND ADOPTED this 25th day of June 2024 by the following called vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

RESOLUTION NO. _______

Page 2 ends

ABSTAIN: COUNCILMEMBERS:

_________________________________________
Mayor
ATTEST:

_______________________________
City Clerk

______________________________________
City Clerk

Planning Technician Page 1/3

Planning Technician

Department/Division: Community Development/Planning
Reports To: Senior Planner and Planning Manager
Provides Direction To: Not applicable
FLSA Exemption Status: Non-exempt
Date Prepared: June 17, 2024
Date Adopted by City Council: June 25, 2024

GENERAL PURPOSE

Under general supervision, performs a variety of technical and administrative office planning work; provides information to the public and explains requirement and regulations; examines routine plans, prepares reports, and does related work as required.

DISTINGUISHING CHARACTERISTICS

The Planning Technician is distinguished from the Assistant Planner in that it is the trainee classification in the professional Planner series which is designed to provide on-the-job training to aspiring municipal planners. Assignments are generally limited in scope and set within procedural frameworks established by higher-level positions. Employees in this classification may be rotated to different assignments in order to gain experience in the various aspects of municipal planning. As experience is gained, the incumbent may perform with increasing independence and work on more advanced projects. In contrast with the Assistant Planner, a Planning Technician works under the close supervision of and in direct support of one or more professional Planners.

ESSENTIAL FUNCTIONS

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

1. Provides technical assistance and information to builders, architects, engineers, contractors and the public with general planning, zoning, land use, permit use, site plan, and design review.

2. Assists the professional planners, Planning Manager, or Community Development Director with basic current planning projects, which includes application and plan review, coordination with project applica nts, preparation and posting of legal notices, background research, and preparation of staff reports.

3. Assists with monitoring of project implementation to verify substantial conformance with approved plans, conditions of approval, and mitigation measures.

4. Reviews, tracks, and/or issue permits.

5. Processes application intake and checks applications for accuracy, completion, and compliance with pertinent laws.

6. Performs minor plan checking; assists with property information research.

7. Advises and performs research for the public and staff on zoning and development regulations and other information as requested.

8. Researches files and records for information requested by contractors, developers, realtors, citizens, and staff.

Planning Technician 2/2
ESSENTIAL FUNCTIONS (continued)

9. Assists with community meetings.

10. Performs review of business license applications.

11. Prepares memos, agenda packets, public notices, reports, letters, and graphics.

12. Performs a variety of general office duties and research.

13. Responsible for maintaining and updating a list of all Planning Division activities and pending permits.

14. Conducts a range of related document control functions such as file, review, organize, index, scan, and electronically archive building and land use permits, and other related d ocuments; files and catalogues maps, photos, and other planning exhibits and documents.

15. Inputs data and maintains the permit tracking system, website, and other information systems in the department; operates standard office equipment including computer and assigned software.

QUALIFICATIONS GUIDELINES

Knowledge of:

General Plan and zoning principles; researc h and reporting methods; principles and practices of municipal planning; symbols, methods, techniques , and instruments used in planning and map drafting; applicable local, state and federal laws and regulations; effective customer service techniques.

Ability to:

Understand and explain local development standards and requirements; understand and apply local laws; interpret zoning and development codes, development plans, land use proposals, maps, and planning regulations; read and understand technical draw ings and specifications; establish and maintain a variety of filing, record keeping, and tracking systems; operate computer equipment and use word processing, spreadsheet, and design software programs; communicate effectively, both orally and in writing; establish and maintain effective working relationships with staff, management, developers, contractors, architects, general public, and other parties.

Education/Training/Experience:

Graduation from high school or G.E.D. equivalent is required. One year of public counter experience is required. Two years of college level coursework majoring in urban planning, public administration, architecture, geography, landscape architecture, or related field is desirable. Previous city planning or zoning experience is highly desirable.

Licenses/Certificates/Special Requirements:

A valid Class C California driver license, acceptable driving record, and evidence of insurance are required.

Planning Technician 3/2

PHYSICAL AND MENTAL DEMANDS

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this class, employees are frequently required to sit, stand and walk; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms ab ove and below shoulder level.

Employees occasionally lift and move records and documents weighing up to 20 pounds.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

Mental Demands

While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; and interact with staff, management, vendors, contractors, the public, and others encountered in the course of work.

WORK ENVIRONMENT

Employees typically work in office conditions, and the noise level is usually quiet, at or below 85 decibels levels.

T.O.P. M.O.U.

Page 42 ends

*Monthly and Annual Salary are only approximate rates based on the Hourly conversion.

EXHIBIT A – PAY SCHEDULE – EFFECTIVE JUNE 22, 2024

TECHNICAL, OFFICE AND PROFESSIONALS ASSOCIATION

Step 1 Step 2 Step 3 Step 4 Step 5 Step 6
Position Grade Hr. Mo. Annual Hr. Mo. Annual Hr. Mo. Annual Hr. Mo. Annual Hr. Mo. Annual Hr. Mo. Annual Account Clerk 117 22.82 3,956 47,466 23.91 4,144 49,733 25.03 4,339 52,062 26.25 4,550 54,600 27.52 4,770 57,242 28.83 4,997 59,966 Accountant 136 35.79 6,204 74,443 37.56 6,510 78,125 39.38 6,826 81,910 41.32 7,162 85,946 43.33 7,511 90,126 45.44 7,876 94,515 Accounting Technician 125 27.59 4,782 57,387 28.90 5,009 60,112 30.26 5,245 62,941 31.76 5,505 66,061 33.30 5,772 69,264 34.89 6,048 72,571 Administrative Assistant 123 26.28 4,555 54,662 27.57 4,779 57,346 28.88 5,006 60,070 30.25 5,243 62,920 31.74 5,502 66,019 33.27 5,767 69,202 Assistant Engineer 141 40.41 7,004 84,053 42.37 7,344 88,130 44.44 7,703 92,435 46.59 8,076 96,907 48.86 8,469 101,629 51.23 8,880 106,558 Assistant Planner 134 34.18 5,925 71,094 35.79 6,204 74,443 37.55 6,509 78,104 39.38 6,826 81,910 41.31 7,160 85,925 43.31 7,507 90,085 Associate Planner 141 40.41 7,004 84,053 42.37 7,344 88,130 44.44 7,703 92,435 46.59 8,076 96,907 48.86 8,469 101,629 51.23 8,880 106,558 Building Inspector 136 35.79 6,204 74,443 37.56 6,510 78,125 39.38 6,826 81,910 41.32 7,162 85,946 43.33 7,511 90,126 45.44 7,876 94,515 Building Inspector Technician 133 33.33 5,777 69,326 34.97 6,062 72,738 36.63 6,349 76,190 38.42 6,660 79,914 40.27 6,980 83,762 42.24 7,322 87,859 Buyer 126 28.26 4,898 58,781 29.59 5,129 61,547 31.03 5,379 64,542 32.50 5,633 67,600 34.10 5,911 70,928 35.74 6,195 74,339 Code Enforcement Officer 134 34.18 5,925 71,094 35.79 6,204 74,443 37.55 6,509 78,104 39.38 6,826 81,910 41.31 7,160 85,925 43.31 7,507 90,085 Code Enforcement Technician 121 25.06 4,344 52,125 26.28 4,555 54,662 27.53 4,772 57,262 28.86 5,002 60,029 30.23 5,240 62,878 31.72 5,498 65,978 Community Outreach Coordinator 123 26.28 4,555 54,662 27.57 4,779 57,346 28.88 5,006 60,070 30.25 5,243 62,920 31.74 5,502 66,019 33.27 5,767 69,202 Community Services Coordinator 131 31.79 5,510 66,123 33.34 5,779 69,347 34.98 6,063 72,758 36.63 6,349 76,190 38.42 6,660 79,914 40.27 6,980 83,762 Environmental Inspector 132 32.56 5,644 67,725 34.17 5,923 71,074 35.77 6,200 74,402 37.54 6,507 78,083 39.38 6,826 81,910 41.30 7,159 85,904 Executive Assistant 131 31.79 5,510 66,123 33.34 5,779 69,347 34.98 6,063 72,758 36.63 6,349 76,190 38.42 6,660 79,914 40.27 6,980 83,762 Homeless Outreach Coordinator 131 31.79 5,510 66,123 33.34 5,779 69,347 34.98 6,063 72,758 36.63 6,349 76,190 38.42 6,660 79,914 40.27 6,980 83,762 Housing and CDBG Analyst 141 40.41 7,004 84,053 42.37 7,344 88,130 44.44 7,703 92,435 46.59 8,076 96,907 48.86 8,469 101,629 51.23 8,880 106,558 Human Resources Analyst 141 40.41 7,004 84,053 42.37 7,344 88,130 44.44 7,703 92,435 46.59 8,076 96,907 48.86 8,469 101,629 51.23 8,880 106,558 Human Resources Specialist 132 32.56 5,644 67,725 34.17 5,923 71,074 35.77 6,200 74,402 37.54 6,507 78,083 39.38 6,826 81,910 41.30 7,159 85,904 Mailroom Aide 113 20.79 3,604 43,243 21.76 3,772 45,261 22.81 3,954 47,445 23.90 4,143 49,712 24.99 4,332 51,979 26.25 4,550 54,600 Management Analyst 141 40.41 7,004 84,053 42.37 7,344 88,130 44.44 7,703 92,435 46.59 8,076 96,907 48.86 8,469 101,629 51.23 8,880 106,558 Management Assistant 134 34.18 5,925 71,094 35.79 6,204 74,443 37.55 6,509 78,104 39.38 6,826 81,910 41.31 7,160 85,925 43.31 7,507 90,085 Marketing Assistant 114 21.26 3,685 44,221 22.27 3,860 46,322 23.33 4,044 48,526 24.45 4,238 50,856 25.59 4,436 53,227 26.85 4,654 55,848 Marketing Specialist 130 31.05 5,382 64,584 32.56 5,644 67,725 34.16 5,921 71,053 35.76 6,198 74,381 37.53 6,505 78,062 39.36 6,822 81,869 Office Assistant 114 21.26 3,685 44,221 22.27 3,860 46,322 23.33 4,044 48,526 24.45 4,238 50,856 25.59 4,436 53,227 26.85 4,654 55,848 Payroll Technician 129 30.33 5,257 63,086 31.78 5,509 66,102 33.32 5,776 69,306 34.93 6,055 72,654 36.61 6,346 76,149 38.37 6,651 79,810 Permit Technician 121 25.06 4,344 52,125 26.28 4,555 54,662 27.53 4,772 57,262 28.86 5,002 60,029 30.23 5,240 62,878 31.72 5,498 65,978 Planning Technician 121 25.06 4,344 52,125 26.28 4,555 54,662 27.53 4,772 57,262 28.86 5,002 60,029 30.23 5,240 62,878 31.72 5,498 65,978 T.O.P. M.O.U.

Page 43 ends

*Monthly and Annual Salary are only approximate rates based on the Hourly conversion.

EXHIBIT A – PAY SCHEDULE – EFFECTIVE JUNE 22, 2024

TECHNICAL, OFFICE AND PROFESSIONALS ASSOCIATION

Step 1 Step 2 Step 3 Step 4 Step 5 Step 6
Position Grade Hr. Mo. Annual Hr. Mo. Annual Hr. Mo. Annual Hr. Mo. Annual Hr. Mo. Annual Hr. Mo. Annual Public Works Inspector 136 35.80 6,205 74,464 37.56 6,510 78,125 39.38 6,826 81,910 41.32 7,162 85,946 43.33 7,511 90,126 45.44 7,876 94,515 Secretary Clerk 118 23.34 4,046 48,547 24.51 4,248 50,981 25.64 4,444 53,331 26.91 4,664 55,973 28.17 4,883 58,594 29.54 5,120 61,443 Sr. Account Clerk 122 25.67 4,450 53,394 26.92 4,666 55,994 28.19 4,886 58,635 29.55 5,122 61,464 30.96 5,366 64,397 32.47 5,628 67,538 Sr. Accountant 139 38.50 6,673 80,080 40.36 6,996 83,949 42.34 7,339 88,067 40.40 7,003 84,032 46.56 8,070 96,845 48.83 8,464 101,566 Sr. Accounting Technician 129 30.33 5,257 63,086 31.78 5,509 66,102 33.32 5,776 69,306 34.93 6,055 72,654 36.61 6,346 76,149 38.37 6,651 79,810 Sr. Administrative Assistant 126 28.26 4,898 58,781 29.59 5,129 61,547 31.03 5,379 64,542 32.50 5,633 67,600 34.10 5,911 70,928 35.74 6,195 74,339 Sr. Building Inspector/Code Enf. 139 38.50 6,673 80,080 40.36 6,996 83,949 42.34 7,339 88,067 40.40 7,003 84,032 46.56 8,070 96,845 48.83 8,464 101,566 Sr. Building Inspector/Plan Checker 146 45.56 7,897 94,765 47.80 8,285 99,424 50.12 8,688 104,250 52.55 9,109 109,304 55.13 9,556 114,670 57.86 10,029 120,349 Sr. Engineering Technician 138 37.57 6,512 78,146 39.40 6,829 81,952 41.33 7,164 85,966 43.33 7,511 90,126 45.44 7,876 94,515 47.65 8,259 99,112 Sr. Engineering Technician/GIS
Specialist 144 43.41 7,524 90,293 45.52 7,890 94,682 47.74 8,275 99,299 50.07 8,679 104,146 52.54 9,107 109,283 55.10 9,551 114,608 Sr. Environmental Inspector 139 38.50 6,673 80,080 40.36 6,996 83,949 42.34 7,339 88,067 40.40 7,003 84,032 46.56 8,070 96,845 48.83 8,464 101,566 Sr. Office Assistant 116 22.29 3,864 46,363 23.33 4,044 48,526 24.47 4,242 50,898 25.60 4,437 53,248 26.86 4,656 55,869 28.12 4,874 58,490 Sr. Planner 146 45.56 7,897 94,765 47.80 8,285 99,424 50.12 8,688 104,250 52.55 9,109 109,304 55.13 9,556 114,670 57.86 10,029 120,349 Sr. Public Works Inspector 139 38.50 6,673 80,080 40.36 6,996 83,949 42.34 7,339 88,067 40.40 7,003 84,032 46.56 8,070 96,845 48.83 8,464 101,566 Storekeeper 125 27.59 4,782 57,387 28.90 5,009 60,112 30.26 5,245 62,941 31.76 5,505 66,061 33.30 5,772 69,264 34.89 6,048 72,571 Water Loss Specialist 139 38.50 6,673 80,080 40.36 6,996 83,949 42.34 7,339 88,067 40.40 7,003 84,032 46.56 8,070 96,845 48.83 8,464 101,566 Water Quality Specialist 139 38.50 6,673 80,080 40.36 6,996 83,949 42.34 7,339 88,067 40.40 7,003 84,032 46.56 8,070 96,845 48.83 8,464 101,566

City of Buena Park
City Council Regular Meeting Agenda Report

RESOLUTION TO APPROVE A SIDE LETTER AGREEMENT BETWEEN THE CITY OF BUENA PARK AND THE BUENA

PARK TECHNICAL, OFFICE, AND PROFESSIONALS ASSOCIATION (BPTOP) To approve a Side Letter Agreement with the Buena Park Technical, Oﬃce, and Professionals Association.

Meeting
Tuesday, June 25, 2024, 5:00 PM
Agenda Group
NEW BUSINESS Item: 5G
Presented By
Eddie Fenton, Assistant City Manager/Director of Human
Resources
Prepared By
Eddie Fenton, Assistant City Manager/Director of Human
Resources
Approved By
Aaron France, City Manager

RECOMMENDED ACTION
1) Adopt a resolution approving a Side Letter Agreement between the City of Buena Park and the Buena Park Technical, Oﬃce, and Professionals Association; and, 2) Appropriate approximately $17,800 from the undesignated General Fund balanace for this purpose.

PREVIOUS CITY COUNCIL ACTION
Adopted on June 27, 2023, the City’s current labor contract with the Buena Park Technical, Oﬃce, and Professionals Association (BPTOP) expires on July 4, 2025. The City and Association opened contracts, collaborated, and developed a Side Letter Agreement regarding current employees’ working conditions.

DISCUSSION
The City’s closed labor contract with the Buena Park Technical, Oﬃce, and Professionals Association (BPTOP) expires July 4, 2025. The City desired to open the contract to discuss the terms and conditions imposed on the Association's membership.

The City recognizes and supports the many working families and desires to protect over 40 eligible children of City employees with a Child Care Reimbursement program to their employees as an employment beneﬁt. Inadequate or lack of decent child care is one of the many reasons that employees miss work or drop out of the workforce every year. A child care reimbursement beneﬁt can reduce the amount of costs parents pay out-of-pocket for child care services by providing monies directly to the employee. The program is open to Association members with eligible children who are under the age of six years old.

In addition, the City recognizes the importance of employee health and wellness. Wellness programs improve productivity, improve morale and attitude, decrease absenteeism, decrease injuries, and reduce the turnover rate of employees. The City Council directed staff to provide Association members access to an ultrasound imaging screening (e.g. body scan) of internal organs and the cardiovascular system by the City’s medical examiner each year. The voluntary program will be completely conﬁdential and the individual employee’s results of the examination shall be disclosed only to the individual participant.

In an effort to continue positive labor relations and recognizing the value of working with the Association to address the concerns of their membership, the City and Association agreed upon a Side Letter Agreement that, in part, provides for a Child Care Reimbursement program and wellness program.

The document is presented to the City Council for review and approval and reﬂects the same language as presented to the City Council in properly noticed Closed Sessions on labor negotiations as allowed under the Brown Act. Listed below is a summary of the Side Letter Agreement.

1. TERM – The Side Letter Agreement expires on July 4, 2025.

2. ARTICLE 42 – MEDICAL EXAMINATION
Each employee is eligible for an ultrasound imaging screening (body scan) of internal organs and the cardiovascular system by the City’s medical examiner each year, held typically during the health beneﬁts open enrollment period. The individual employee’s results of the examination shall be disclosed only to the individual participant and neither the City, nor the Association, shall have any right to an individual’s examination results.

3. ARTICLE 43 – CHILD CARE REIMBURSEMENT PROGRAM Employees who have a qualiﬁed dependent between the ages of 0 and 5 (under 6) years old shall receive an additional $100 per month, per child, for child care assistance.

Child care reimbursement payments will not be considered compensation reportable to CalPERS or included in the calculation of the regular rate for overtime, beneﬁts, or any other purpose.

The effective date of this change shall be June 22, 2024.

BUDGET IMPACT
The total budget impact for the implementation of the proposed Side Letter Agreement is estimated at $13,000 for the medical exam and $4,800 for the child care reimbursement programs. Staff recommends that the City Council appropriate approximately $17,800 from the undesignated General Fund balance for this purpose. These changes comply with the authorization provided by the City Council.

Attachments
Reso Side Letter for BPTOPS 2024.06 Att1of2 Reso.pdf
SIDE LETTER AGREEMENT TOPs 2024.pdf
RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

BUENA PARK, CALIFORNIA, APPROVING THE SIDE

LETTER AGREEMENT TO THE MEMORANDUM OF

UNDERSTANDING BETWEEN THE CITY AND THE BUENA

PARK TECHNICAL, OFFICE, AND PROFESSIONALS
ASSOCIATION EFFECTIVE JUNE 22, 2024

WHEREAS, the City Council has designated the Assistant City Manager/ Director of Human Resources as the City of Buena Park’s lead negotiator to meet and confer in good faith with the representatives of the Buena Park Technical, Office, and Professionals Association; and

WHEREAS, pursuant to the provisions of the Meyers -Milias-Brown Act (Government Code Section 3500, et seq.) the Assistant City Manager/Director of Human Resources has met and conferred in good faith with the representatives of the Technical, Office, and Professionals Association on matters relating to wages, hours, and other terms and conditions of employment; and

WHEREAS, said representatives of the City and the Association have reached a tentative agreement and have jointly prepared a written Side Letter Agreement to add new Ar ticle language concerning medical exams and the child care reimbursement program which is attached to this resolution and incorporated herein; and

WHEREAS, the City recognizes and supports the many working families and desires to protect over 40 eligible children of City employees with a Child Care Reimbursement program to their employees as an employment benefit.; and

WHEREAS, the City recognizes the importance of employee health and wellness. Wellness programs improve productivity, improve morale and attitude, decrease absenteeism, decrease injuries, and reduce the turnover rate of employees; and

WHEREAS, such agreement is within the parameters established by the City Council for an agreement with the City Employees’ Association; and

WHEREAS, the City Council finds that the terms and conditions of this agreement are proper and in the best interest of the City;

NOW, THEREFORE, the City Council of the City of Buena Park does hereby resolve, determine and order as follows:

Section 1: The Side Letter Agreement between the City and the Buena Park Technical, Office, and Professionals Association effective June 22, 2024, and attached hereto is approved.

PASSED AND ADOPTED this 25th day of June 2024, by the following called vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

RESOLUTION NO. _______

Page 2 ends

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

______________________________________
Mayor
ATTEST:

_______________________________
City Clerk

I, Adria Jimenez, MMC, City Clerk of the City of Buena Park, California, hereby certify that the foregoing resolution was duly and regularly passed and adopted at a regular meeting of the City Council of the City of Buena Park, held this 25th day of June 2024.

______________________________________
City Clerk

SIDE LETTER AGREEMENT
TO THE 2023- 2025 MEMORANDUM OF UNDERSTANDING

BETWEEN THE CITY OF BUENA PARK AND THE

BUENA PARK TECHNICAL, OFFICE, AND PROFESSIONALS ASSOCIATION

WHEREAS, the City of Buena Park and the Buena Park Technical, Office, and Professionals Association have entered into a Memorandum of Understanding (MOU) for the period June 24, 2023, through July 4, 2025;

WHEREAS, Article 5 (Additional Items) of this MOU incorporates and attaches Resolution 14694;

WHEREAS, the MOU is amended to add new Article language concerning medical exams and the child care reimbursement program;

NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:

Article 42 – MEDICAL EXAMINATION
Each employee is eligible for an ultrasound imaging screening (body scan) of internal organs and cardiovascular system by the City’s medical examiner each year, held typically during the health benefits open enrollment period. The individual employee’s results of the examination shall be disclosed only to the individual participant and neither the City nor the Association shall have any right to an individual’s examination results.

Article 43 – CHILD CARE REIMBURSEMENT PROGRAM
Employees who have a qualified dependent between the ages of 0 and 5 (under 6) years old shall receive an additional $100 per month, per child, for child care assistance.

Child care reimbursement payments will not be considered compensation reportable to CalPERS or included in the calculation of the regular rate for overtime, benefits, or any other purpose.

The effective date of this change shall be June 22, 2024.

All other forms of compensation, hours , and conditions of employment shall remain in full force and effect, and unaffected by this agreement, unless modified in a subsequent written agreement by the parties.

FOR THE CITY OF BUENA PARK FOR THE BUENA PARK

TECHNICAL, OFFICE, AND

PROFESSIONALS ASSOCIATION

Eddie Fenton
Assistant City Manager/
Director of Human Resources
Alex Lester
Representative

Rebecca Valdez
Human Resources Manager
Norm Wray
Representative

Ernestine Zapien
Representative

Dated: June 25, 2024 Dated: June 25, 2024
City of Buena Park
City Council Regular Meeting Agenda Report

RESOLUTION TO APPROVE A SIDE LETTER AGREEMENT BETWEEN THE CITY OF BUENA PARK AND THE BUENA PARK CITY EMPLOYEES’ ASSOCIATION (BPCEA)
To approve a Side Letter Agreement with the Buena Park City Employees’ Association.

Meeting
Tuesday, June 25, 2024, 5:00 PM
Agenda Group
NEW BUSINESS Item: 5H
Presented By
Eddie Fenton, Assistant City Manager/Director of Human
Resources
Prepared By
Eddie Fenton, Assistant City Manager/Director of Human
Resources
Approved By
Aaron France, City Manager

RECOMMENDED ACTION
1) Adopt a resolution approving a Side Letter Agreement between the City of Buena Park and the Buena Park City Employees’ Association; and 2) Appropriate approximately $12,000 from the undesignated General Fund balance for this purpose.

PREVIOUS CITY COUNCIL ACTION
Adopted on June 27, 2023, the City’s current labor contract with the Buena Park City Employees’ Association (BPCEA) expires on July 4, 2025. The City and Association opened contracts, collaborated, and developed a Side Letter Agreement regarding current employees’ working conditions.

DISCUSSION
The City’s closed labor contract with the Buena Park City Employees’ Association (BPCEA) expires July 4, 2025.

The City desired to open the contract to discuss the terms and conditions imposed on the Association's membership.

In addition, the City recognizes the importance of employee health and wellness. Wellness programs improve productivity, improve morale and attitude, decrease absenteeism, decrease injuries, and reduce the turnover rate of employees. City Council has directed staff to bring a program forward that allows Association members access to an ultrasound imaging screening (e.g. body scan) of internal organs and the cardiovascular system by the City’s medical examiner each year. The voluntary program will be completely conﬁdential and the individual employee’s results of the examination shall be disclosed only to the individual participant.

In an effort to continue positive labor relations, and recognizing the value of working with the Association to address the concerns of their membership, the City and Association agreed upon a Side Letter Agreement that, in part, provides for a Child Care Reimbursement program and wellness program.

This document is presented to the City Council for review and approval and reﬂects the same language as presented to the City Council in properly noticed Closed Sessions on labor negotiations as allowed under the Brown Act. Listed below is a summary of the Side Letter Agreement.

1. TERM – The Side Letter Agreement expires on July 4, 2025.

2. ARTICLE 47 – MEDICAL EXAMINATION
Each employee is eligible for an ultrasound imaging screening (body scan) of internal organs and the cardiovascular system by the City’s medical examiner each year, typically held during the health beneﬁts open enrollment period. The individual employee’s results of the examination shall be disclosed only to the individual participant and neither the City, nor the Association, shall have any right to an individual’s examination results.

3. ARTICLE 48 – CHILD CARE REIMBURSEMENT PROGRAM Employees who have a qualiﬁed dependent between the ages of 0 and 5 (under 6) years old shall receive an additional $100 per month, per child, for child care assistance.

Child care reimbursement payments will not be considered compensation reportable to CalPERS or included in the calculation of the regular rate for overtime, beneﬁts, or any other purpose.

The effective date of this change shall be June 22, 2024.

BUDGET IMPACT
The total budget impact for the implementation of the proposed Side Letter Agreement is estimated at $8,400 for the medical exam and $3,600 for child care reimbursement programs. Staff recommends that the City Council appropriate approximately $12,000 from the undesignated General Fund balance for this purpose. These changes comply with the direction provided by the City Council.

Attachments
Reso Side Letter for BPCEA 2024.06 Att1of2 Reso.pdf
SIDE LETTER AGREEMENT CEA 2024.pdf
RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

BUENA PARK, CALIFORNIA, APPROVING THE SIDE

LETTER AGREEMENT TO THE MEMORANDUM OF

UNDERSTANDING BETWEEN THE CITY AND THE BUENA
PARK CITY EMPLOYEES’ ASSOCIATION EFFECTIVE
JUNE 22, 2024

WHEREAS, pursuant to the provisions of the Meyers -Milias-Brown Act (Government Code Section 3500, et seq.) the Assistant City Manager/Director of Human Resources has met and conferred in good faith with the representatives of the City Employees’ Association on matters relating to wages, hours, and other terms and conditions of employment; and

WHEREAS, said representatives of the City and the Association have reached a tentative agreement and have jointly prepared a written Side Le tter Agreement to add new Article language concerning medical exams and the child care reimbursement program which is attached to this resolution and incorporated herein; and

WHEREAS, The City recognizes and supports the many working families and desires to protect over 40 eligible children of City employees with a Child Care Reimbursement program to their employees as an employment benefit.; and

WHEREAS, such agreement is within the parameters established by the City Council for an agreement with the City Employees’ Association; and

WHEREAS, the City Council finds that the terms and conditions of this agreement are proper and in the best interest of the City;

NOW, THEREFORE, the City Council of the City of Buena Park does hereby resolve, determine and order as follows:

Section 1: The Side Letter Agreement between the City and the Buena Park City Employees’ Association effective June 22, 2024, and attached hereto is approved.

PASSED AND ADOPTED this 25th day of June 2024, by the following called vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

RESOLUTION NO. _______

Page 2 ends

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

______________________________________
Mayor
ATTEST:

_______________________________
City Clerk

______________________________________
City Clerk

SIDE LETTER AGREEMENT
TO THE 2023- 2025 MEMORANDUM OF UNDERSTANDING

BETWEEN THE CITY OF BUENA PARK AND THE
BUENA PARK CITY EMPLOYEES’ ASSOCIATION

WHEREAS, the City of Buena Park and the Buena Park City Employees’ Association have entered into a Memorandum of Understanding (MOU) for the period June 24, 2023, through July 4, 2025;

WHEREAS, Article 5 (Additional Items) of this MOU incorporates and attaches Resolution 14693;

WHEREAS, the MOU is amended to add new Article language concerning medical exams and the child care reimbursement program;

NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:

Article 47 – MEDICAL EXAMINATION
Each employee is eligible for an ultrasound imaging screening (body scan) of internal organs and cardiovascular system by the City’s medical examiner each year, held typically during the health benefits open enrollment period. The individual employee’s results of the examination shall be disclosed only to the individual participant and neither the City nor the Association shall have any right to an individual’s examination results.

Article 48 – CHILD CARE REIMBURSEMENT PROGRAM
Employees who have a qualified dependent between the ages of 0 and 5 (under 6) years old shall receive an additional $100 per month, per child, for child care assistance.

Child care reimbursement payments will not be considered compensation reportable to CalPERS or included in the calculation of the regular rate for overtime, benefits, or any other purpose.

The effective date of this change shall be June 22, 2024.

FOR THE CITY OF BUENA PARK FOR THE BUENA PARK
CITY EMPLOYEES’ ASSOCIATION

Eddie Fenton
Assistant City Manager/
Director of Human Resources
Jose Garcia Ortega
Representative

Rebecca Valdez
Human Resources Manager
Joe Rivera
Representative

Anthony Spear
Representative

John Wear
Representative

Anthony Wells
Representative

Dated: June 25, 2024 Dated: June 25, 2024
City of Buena Park
City Council Regular Meeting Agenda Report

RESOLUTION TO APPROVE A SIDE LETTER AGREEMENT BETWEEN THE CITY OF BUENA PARK AND THE BUENA

PARK MANAGEMENT UNIT AND EXECUTIVE EMPLOYEES
To approve a Side Letter Agreement with the Buena Park Management Unit.

Meeting
Tuesday, June 25, 2024, 5:00 PM
Agenda Group
NEW BUSINESS Item: 5I
Presented By
Eddie Fenton, Assistant City Manager/Director of Human
Resources
Prepared By
Eddie Fenton, Assistant City Manager/Director of Human
Resources
Approved By
Aaron France, City Manager

RECOMMENDED ACTION
1) Adopt a resolution approving a Side Letter Agreement between the City of Buena Park and the Buena Park Management Unit and Executive Employees; and 2) Appropriate approximately $15,600 from the undesignated General Fund balance intended for this purpose.

PREVIOUS CITY COUNCIL ACTION
Adopted on June 27, 2023, the City’s current Compensation Plan with the Buena Park Management Unit expires on July 4, 2025. The City opened contracts, collaborated, and developed a Side Letter Agreement regarding current employees’ working conditions.

DISCUSSION
The City’s Compensation Plan for the Management Unit expires July 4, 2025. The City and Unit representatives have been meeting to collaborate and develop a Side Letter Agreement to discuss the terms and conditions imposed on the management employees.

In an effort to continue positive labor relations and recognizing the value of working with the Association to address the concerns of their employees, the City agreed upon a Side Letter Agreement that, in part, provides for a Child Care Reimbursement program.

1. TERM – The Side Letter Agreement expires on July 4, 2025.

2. SECTION 38 – CHILD CARE REIMBURSEMENT PROGRAM Employees who have a qualiﬁed dependent between the ages of 0 and 5 (under 6) years old shall receive an additional $100 per month, per child, for child care assistance.

Child care reimbursement payments will not be considered compensation reportable to CalPERS or included in the calculation of the regular rate for overtime, beneﬁts, or any other purpose.

The effective date of this change shall be June 22, 2024.

BUDGET IMPACT
The total budget impact for the implementation of the proposed Side Letter Agreement is estimated at $15,600.

Staff recommends the City Council appropriate approximately $15,600 from the undesignated General Fund balance for this purpose. These changes comply with the authorization provided by the City Council.

Attachments
Reso Side Letter for MGT UNIT 2024.06 Att1of2 Reso.pdf
SIDE LETTER AGREEMENT MGT 2024.pdf
RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

BUENA PARK, CALIFORNIA, APPROVING THE SIDE

LETTER AGREEMENT TO THE MEMORANDUM OF

UNDERSTANDING BETWEEN THE CITY AND THE BUENA

PARK MANAGEMENT UNIT AND EXECUTIVE
EMPLOYEES EFFECTIVE JUNE 22, 2024

WHEREAS, pursuant to the provisions of the Meyers -Milias-Brown Act (Government Code Section 3500, et seq.) the Assistant City Manager/Director of Human Resources has met and conferred in good faith with the representatives of the Management Unit and Executive Employees on matters relating to wages, hours, and other terms and conditions of employment; and

WHEREAS, said representatives of the City and the Association have reached a tentative agreement and have jointly prepared a written Side Letter Agreement to add new Arti cle language concerning the child care reimbursement program which is attached to this resolution and incorporated herein; and

WHEREAS, such agreement is within the parameters established by the City Council for an agreement with the Management Unit and Executive Employees; and

WHEREAS, the City Council finds that the terms and conditions of this agreement are proper and in the best interest of the City;

NOW, THEREFORE, the City Council of the City of Buena Park does hereby resolve, determine and order as follows:

Section 1: The Side Letter Agreement between the City and the Buena Park City Employees’ Association effective June 22, 2024, and attached hereto is approved.

PASSED AND ADOPTED this 25th day of June 2024, by the following called vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

RESOLUTION NO. _______

Page 2 ends

______________________________________
Mayor
ATTEST:

_______________________________
City Clerk

______________________________________
City Clerk

SIDE LETTER AGREEMENT
TO THE 2023 - 2025 COMPENSATION PLAN

BETWEEN THE CITY OF BUENA PARK AND THE

BUENA PARK MANAGEMENT UNIT AND EXECUTIVE EMPLOYEES

WHEREAS, the City of Buena Park and the Buena Park Management Unit have agreed upon a Compensation Plan for the period June 24, 2023, through July 4, 2025;

WHEREAS, the Compensation Plan is amended to add new Section language concerning the child care reimbursement program;

NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:

Section 38 – CHILD CARE REIMBURSEMENT PROGRAM
Employees who have a qualified dependent between the ages of 0 and 5 (under 6) years old shall receive an additional $100 per month, per child, for child care assistance.

Child care reimbursement payments will not be considered compe nsation reportable to CalPERS or included in the calculation of the regular rate for overtime, benefits, or any other purpose.

The effective date of this change shall be June 22, 2024.

This Side letter Agreement identifies those sections and subsections of the Compensation Plan that the City has agreed to revise. All other terms of the Compensation Plan shall remain in full force and effect, and unaffected by this agreement, and shall not be construed to modify or supersede any other section.

City of Buena Park
City Council Regular Meeting Agenda Report

RESOLUTION TO APPROVE A SIDE LETTER AGREEMENT BETWEEN THE CITY OF BUENA PARK AND THE BUENA

PARK POLICE MANAGEMENT ASSOCIATION (BPPMA)
To approve a Side Letter Agreement with the Buena Park Police Management Association.

Meeting
Tuesday, June 25, 2024, 5:00 PM
Agenda Group
NEW BUSINESS Item: 5J
Presented By
Eddie Fenton, Assistant City Manager/Director of Human
Resources
Prepared By
Eddie Fenton, Assistant City Manager/Director of Human
Resources
Approved By
Aaron France, City Manager

RECOMMENDED ACTION
1) Adopt a resolution approving a Side Letter Agreement between the City of Buena Park and the Buena Park Police Management Association.

PREVIOUS CITY COUNCIL ACTION
Adopted on June 27, 2023, the City’s current labor contract with the Buena Park Police Management Association (BPPMA) expires on July 4, 2025. The City and Association opened contracts, collaborated, and developed a Side Letter Agreement regarding current employees’ working conditions.

DISCUSSION
The City’s closed labor contract with the Buena Park Police Management Association (BPPMA) expires July 4, 2025. The City desired to open the contract to discuss the terms and conditions imposed on the Association's membership.

The City recognizes and supports the many working families and desires to protect over 40 eligible children of City employees with a Child Care Reimbursement program as an employment beneﬁt. Inadequate or lack of decent child care is one of the many reasons that employees miss work or drop out of the workforce every year. A child care reimbursement beneﬁt can reduce the amount of costs parents pay out-of-pocket for child care services by providing monies directly to the employee. The program is open to Association members with eligible children who are under the age of six years old.

This document is presented to the City Council for review and approval and reﬂects the same language as presented to the City Council in properly-noticed Closed Sessions on labor negotiations as allowed under the Brown Act. Listed below is a summary of the Side Letter Agreement.

1. TERM – The Side Letter Agreement expires on July 4, 2025.

2. ARTICLE 41 – CHILD CARE REIMBURSEMENT PROGRAM Employees who have a qualiﬁed dependent between the ages of 0 and 5 (under 6) years old shall receive an additional $100 per month, per child, for child care assistance.

Child care reimbursement payments will not be considered compensation reportable to CalPERS or included in the calculation of the regular rate for overtime, beneﬁts, or any other purpose.

The effective date of this change shall be June 22, 2024.

BUDGET IMPACT
Currently, there is no budget impact. However, there may be a small budget impact in future ﬁscal years. These changes comply with the authorization provided by the City Council.

Attachments
Reso Side Letter for BPPMA 2024.06 Att1of2 Reso.pdf
SIDE LETTER AGREEMENT PMA 2024.pdf
RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

BUENA PARK, CALIFORNIA, APPROVING THE SIDE

LETTER AGREEMENT TO THE MEMORANDUM OF

UNDERSTANDING BETWEEN THE CITY AND THE BUENA

PARK POLICE MANAGEMENT ASSOCIATION EFFECTIVE
JUNE 22, 2024

WHEREAS, pursua nt to the provisions of the Meyers -Milias-Brown Act (Government Code Section 3500, et seq.) the Assistant City Manager/Director of Human Resources has met and conferred in good faith with the representatives of the Police Management Association on matters relating to wages, hours, and other terms and conditions of employment; and

WHEREAS, said representatives of the City and the Association have reached a tentative agreement and have jointly prepared a written Side Letter Agreement to add new Article language concerning the child care reimbursement program which is attached to this resolution and incorporated herein; and

WHEREAS, such agreement is within the parameters established by the City Council for an agreement with the Police Management Association; and

WHEREAS, the City Council finds that the terms and conditions of this agreement are proper and in the best interest of the City;

NOW, THEREFORE, the City Council of the City of Buena Park does hereby resolve, determine and order as follows:

Section 1: The Side Letter Agreement between the City and the Buena Park Police Management Association effective June 22, 2024, and attached hereto is approved.

PASSED AND ADOPTED this 25th day of June 2024, by the following called vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

RESOLUTION NO. _______

Page 2 ends

______________________________________
Mayor
ATTEST:

_______________________________
City Clerk

______________________________________
City Clerk

SIDE LETTER AGREEMENT
TO THE 2023- 2025 MEMORANDUM OF UNDERSTANDING

BETWEEN THE CITY OF BUENA PARK AND THE

BUENA PARK POLICE MANAGEMENT ASSOCIATION

WHEREAS, the City of Buena Park and the Buena Park Police Management Association have entered into a Memorandum of Understanding (MOU) for the period June 24 , 2023, through July 4, 2025;

WHEREAS, Article 4 (Existing Conditions of Employment) of this MOU incorporates and attaches Resolution 14697;

WHEREAS, the MOU is amended to add new Article language concerning the child care reimbursement program;

NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:

Article 41 – CHILD CARE REIMBURSEMENT PROGRAM
Employees who have a qualified dependent between the ages of 0 and 5 (under 6) years old shall receive an additional $100 per month, per child, for child care assistance.

Child care reimbursement payments will not be considered compensation reportable to CalPERS or included in the calculation of the regular rate for overtime, benefits, or any other purpose.

The effective date of this change shall be June 22, 2024.

FOR THE CITY OF BUENA PARK FOR THE BUENA PARK

POLICE MANAGEMENT ASSOCIATION

Eddie Fenton Ryan Dieringer
Assistant City Manager Police Lieutenant

Rebecca Valdez Rick Pino
Human Resources Manager Police Lieutenant

Dated: June 25, 2024 Dated: June 25, 2024
City of Buena Park
City Council Regular Meeting Agenda Report

RESOLUTION TO APPROVE A SIDE LETTER AGREEMENT BETWEEN THE CITY OF BUENA PARK AND THE BUENA

PARK POLICE ASSOCIATION (BPPA)
To approve a Side Letter Agreement with the Buena Park Police Association.

Meeting
Tuesday, June 25, 2024, 5:00 PM
Agenda Group
NEW BUSINESS Item: 5K
Presented By
Eddie Fenton, Assistant City Manager/Director of Human
Resources
Prepared By
Eddie Fenton, Assistant City Manager/Director of Human
Resources
Approved By
Aaron France, City Manager

RECOMMENDED ACTION
1) Adopt a resolution approving a Side Letter Agreement between the City of Buena Park and the Buena Park Police Association; and, 2) Appropriate approximately $30,000 from the undesignated General Fund balance for this purpose.

PREVIOUS CITY COUNCIL ACTION
Adopted on June 27, 2023, the City’s current labor contract with the Buena Park Police Association (BPPA) expires on July 4, 2025. The City and Association opened contracts, collaborated, and developed a Side Letter Agreement regarding current employees’ working conditions.

DISCUSSION
The City’s closed labor contract with the Buena Park Police Association (BPPA) expires July 4, 2025. The City desired to open the contract to discuss the terms and conditions imposed on the Association's membership.

1. TERM – The Side Letter Agreement expires on July 4, 2025.

2. ARTICLE 49 – CHILD CARE REIMBURSEMENT PROGRAM Employees who have a qualiﬁed dependent between the ages of 0 and 5 (under 6) years old shall receive an additional $100 per month, per child, for child care assistance.

Child care reimbursement payments will not be considered compensation reportable to CalPERS or included in the calculation of the regular rate for overtime, beneﬁts, or any other purpose.

The effective date of this change shall be June 22, 2024.

BUDGET IMPACT
The total budget impact for the implementation of the proposed Side Letter Agreement is estimated at $30,000.

Staff recommends the City Council appropriate approximately $30,000 from the undesignated General Fund balance for this purpose. These changes comply with the authorization provided by the City Council.

Attachments
Reso Side Letter for BPPA 2024.06 Att1of2 Reso.pdf
SIDE LETTER AGREEMENT PA 2024.pdf
RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

BUENA PARK, CALIFORNIA, APPROVING THE SIDE

LETTER AGREEMENT TO THE MEMORANDUM OF

UNDERSTANDING BETWEEN THE CITY AND THE BUENA
PARK POLICE ASSOCIATION EFFECTIVE JUNE 22, 2024

WHEREAS, pursuant to the provisions of the Meyers -Milias-Brown Act (Government Code Section 3500, et seq.) the Assistant City Manager/Director of Human Resources has met and conferred in good faith with the representatives of the Police Association on matters relating to wages, hours, and other terms and conditions of employment; and

WHEREAS, said representatives of the City and the Association have reached a tentative agreement and have jointly prepared a written Side Letter Agreement to add new Arti cle language concerning the child care reimbursement program which is attached to this resolution and incorporated herein; and

WHEREAS, such agreement is within the parameters established by the City Council for an agreement with the Police Association; and

WHEREAS, the City Council finds that the terms and conditions of this agreement are proper and in the best interest of the City;

NOW, THEREFORE, the City Council of the City of Buena Park does hereby resolve, determine and order as follows:

Section 1: The Side Letter Agreement between the City and the Buena Park Police Association effective June 22, 2024, and attached hereto is approved.

PASSED AND ADOPTED this 25th day of June 2024, by the following called vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

RESOLUTION NO. _______

Page 2 ends

______________________________________
Mayor
ATTEST:

_______________________________
City Clerk

______________________________________
City Clerk

SIDE LETTER AGREEMENT
TO THE 2023- 2025 MEMORANDUM OF UNDERSTANDING

BETWEEN THE CITY OF BUENA PARK AND THE

BUENA PARK POLICE ASSOCIATION

WHEREAS, the City of Buena Park and the Buena Park Police Association have entered into a Memorandum of Understanding (MOU) for the period June 2 4, 202 3, through July 4, 2025;

WHEREAS, Article 4 (Existing Conditions of Employment) of this MOU incorporates and attaches Resolution 14696;

WHEREAS, the MOU is amended to add new Article la nguage concerning the child care reimbursement program;

NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:

Article 49 – CHILD CARE REIMBURSEMENT PROGRAM
Employees who have a qualified dependent between the ages of 0 and 5 (under 6) years old shall receive an additional $100 per month, per child, for child care assistance.

Child care reimbursement payments will not be considered compensation reportable to CalPERS or included in the calculation of the regular rate for overtime, benefits, or any other purpose.

The effective date of this change shall be June 22, 2024.

FOR THE CITY OF BUENA PARK FOR THE BUENA PARK

POLICE ASSOCIATION

Eddie Fenton Roger Plumlee
Assistant City Manager President

Rebecca Valdez Dirk O’Dette
Human Resources Manager Vice President

Maria Esquetini
Secretary

Dated: June 25, 2024 Dated: June 25, 2024
City of Buena Park
City Council Regular Meeting Agenda Report

DISCUSS AND PROVIDE DIRECTION REGARDING THE CITY'S TEMPORARY SIGN ORDINANCE Meeting
Tuesday, June 25, 2024, 5:00 PM
Agenda Group
STUDY SESSION Item: 9A
Presented By
Adria Jimenez, MMC, Director of Government and Community Relations/City Clerk
Prepared By
Adria Jimenez, City Clerk
Approved By
Aaron France, City Manager

DISCUSSION
On February 13, 2024, the City Council received a presentation from the City Attorney and City Clerk regarding the City's Temporary Sign Ordinance. The city's sign ordinances lives in the City's Municipal Code, Division 9, Chapter

19.904. The ordinance has been discussed several times over the past years as follows:

In 2019, the City adopted an update to the Ordinance due to a recent U.S. Supreme Court decision that required cities to review their sign relations to ensure content neutrality.

In April 2021, the City Council discussed compliance by private parties and sign enforcement, and subsequently approved minor amendments in August 2021 to reduce administrative time associated with enforcement against private parties posting "temporary special event signs" in the public right-of-way.

In February 2023, the City Council discussed imposing additional time, place and manner restrictions due to an overconcentration of temporary special event signs in the public-right-of-way in the City and directed staff to analyze options and return with suggestions for updating the ordinance to address City Council's concerns.

The direction received from City Council during that discussion was to have individual discussion with each Council Member regarding locations and/or intersection for sign allowance and return with recommendations.

A summary of the proposal is as follows:

Temporary signs on private property are not governed by the Temporary Sign Ordinance and would not be impacted by the code amendment; but instead are subject to general land use/zoning standards.

All temporary signs would continue to be prohibited on public property or public rights-of-way except for: (a) "oﬃcial signs," such as those posted by or for a governmental purpose (i.e. traﬃc control signs, public notices, city-sponsored events); and (b) "temporary special event signs" posted by private persons at pre- approved locations in the City.

The code amendment would identify the locations in the City where temporary special event signs may be posted for reference.

The Code amendment would not prohibit more than three temporary special event signs from being placed by the same person at any single location at the same time, and requires signs to comply with the objective design, size, and maintenance standards.

Prohibits "temporary special event signs" from being placed more than 30 days before the occasion or event to which it relates, and requires signs to be removed 10 days after it concludes.

The code amendment would allow the City to enforce the Temporary Sign Ordinance through a variety of means, including: (1) immediate removal and storage of unlawfully placed signs; (2) escalating ﬁnes ($100, $200, $500 per violation with a 12-month period); (3) administrative cost recovery by the City; and, (4) other lawful mechanisms.

The code amendment would make other clerical and conforming changes to the City's Temporary Sign Ordinance.

The following locations/intersections have been identiﬁed as viable locations where temporary special event signs should be allowed. There are approximately ﬁve to nine locations within each of the City's districts.

DISTRICT 1
Los Coyotes (Beach Boulevard to Hillcrest)
Beach Boulevard (near Durango)
La Mirada Boulevard/ Between Alondra Boulevard and Beach Boulevard Malvern Avenue (Meadowbrook to Dale)
Malvern Avenue (Dale to Beach Boulevard)
Dale (Malvern to Lakeknoll)
Dale (Lakeknoll to Artesia)
Artesia Boulevard (Dale to Indiana)
Artesia Boulevard (Dale to Stanton)
Artesia Boulevard (Beach Boulevard to Western Avenue)
Artesia Boulevard (Western to Firestone)

DISTRICT 2
Stanton Avenue/Commonwealth Avenue
Beach Boulevard/Franklin Street
Western Avenue/8th Street
Knott Avenue (Between 9th Street and Melrose)
Whitaker Street from Dale Street to Stanton Avenue

DISTRICT 3
Dale Street/La Palma Avenue
Stanton Avenue/Beach Boulevard
Knott Avenue/Crescent Avenue (frontage road median)
Crescent Avenue/Dale Street
Knott Avenue/91 Freeway
Western Avenue/Crescent Avenue
Western Avenue/Jackson Street

DISTRICT 4
Valley View Avenue/Crescent Avenue
Valley View Avenue/San Remo Way
Lincoln Avenue/Knott Avenue (parkways)
Holder Street/Cerritos Avenue (frontage)
Ball Road (between Holder Street/Valley View)
Crescent Avenue west of Western Frontage Road
Lincoln Avenue/Holder Street

DISTRICT 5
Knott Avenue/Crescent Avenue
Valley View Street (91 freeway extend farther south)
La Palma Avenue to San Leandro Circle
Melrose Avenue/Knott Avenue
Knott Avenue/Houston Street to 91 Freeway)
Western Avenue near 9th Street
Orangethorpe Avenue at Emerson Drive
Orangethorpe Avenue to 5 Freeway

If the City Council desires to move forward with the proposed amendments, staff recommends that the City Council refer the matter to the Planning Commission to initiate a formal text amendment to Title 19 of the Buena Park Municipal Code. The Planning Commission's recommendation would return to the City Council at a future public hearing/meeting.

Attachments
D1 - Dale at Artesia.pdf
D1 - Beach at Franklin.pdf
D1 - Beach at Los Coyotes.pdf
D1 - Malvern Avenue 1.pdf
D1 - Malvern Avenue 2.pdf
D1 - Malvern Avenue 3.pdf
D1 - Malvern Avenue 4.pdf
D1 - Los Coyotes from Beach to Hillcrest.pdf
D2 - Beach at Franklin.pdf
D2 - Knott from 9th to Melrose.pdf
D2 - Stanton at Commonwealth.pdf
D2 - Western at 8th.pdf
D2 - Whitaker from Dale to Stanton (1 of2).pdf
D2 - Whitaker from Dale to Stanton (2 of2).pdf
D3 - Crescent at Dale.pdf
D3 - Western at Jackson.pdf
D3 - Beach at Stanton.pdf
D3 - Crescent at Western.pdf
D3 - Knott at 91 FWY.pdf
D3 - Knott at Crescent.pdf
D3 - La Palma at Dale.pdf
D4 - Ball Road 1.pdf
D4 - Ball Road 2.pdf
D4 - Ball Road 3.pdf
D4 - Crescent at Valley View.pdf
D4 - Crescent at Western.pdf
D4 - Holder at Cerritos 1.pdf
D4 - Holder at Cerritos 2.pdf
D4 - Knott North of Lincoln 1.pdf
D4 - Knott North of Lincoln 2.pdf
D4 - Lincoln west of Holder.pdf
D4 - Valley View at San Remo.pdf
D5 - Knott at 91 Freeway.pdf
D5 - Knott at Crescent.pdf
D5 - Knott at Melrose.pdf
D5 - La Palma from Valley View to San Leandro.pdf
D5 - Valley View at 91 Fwy.pdf
D5 - Western at 9th.pdf
D5 -Knott at Artesia.pdf

ARTESIA BLVD

DALE ST
12'
9'7'-6"
21'10'-9" TO BOTTOM OF RAMP
28'-6"13'-10" TO BOTTOM OF RAMP12'
8'27'-9"19'-4" TO BOTTOM OF RAMP
31'-6"13'-4"

29.154912'-10" TO BOTTOM OF RAMP8'
11'
: INDICATES A PRIVATELY OWNED PARCELNOTES:1.DIMENSIONS SHOWN ARE APPROXIMATE.2.DIMENSIONS SHOWN ARE TO CURB FACE (CF)OR BACK OF WALK (BOW) UNLESS OTHERWISENOTED.3.DIMENSIONS SHOWN ARE FROM BESTAVAILABLE DATA AND DO NOT REPRESENT ASURVEY.

BEACH BLVD

CITY OF LA MIRADACITY OF BUENA PARK

BEACH BLVD

LOS COYOTES DR
16'
15' 12'
11'-6"12'13' TO BOTTOM OF RAMP
12'-2" TO BOTTOM OF RAMP
15'

CALTRANS ROW

CITY OF LA MIRADA
: INDICATES A PRIVATELY OWNED PARCELNOTES:1.DIMENSIONS SHOWN ARE APPROXIMATE.2.DIMENSIONS SHOWN ARE TO CURB FACE (CF)OR BACK OF WALK (BOW) UNLESS OTHERWISENOTED.3.DIMENSIONS SHOWN ARE FROM BESTAVAILABLE DATA AND DO NOT REPRESENT ASURVEY. 566156605658565656545652 56615662

MALVERN AVEBURLINGAME AVE
DALE ST8'8' 8'8'
SHEET 1 OF 4CITY CLERK
R E V I S I O N SNO. R E F E R E N C E S APPROVED:

DRAWING NO.REV.DATEBYDESCRIPTIONAPPR.DATE BENCH MARKDATEPREPARED UNDER THE DIRECTION OF:

DATE

REVIEWED BY CITY STAFFTRAFFICENGINEERINGUTILITIESSTREETINSPECTION INITIALDATEDRAWN BY:

CHECKED BY:NORM WRAY N / A CITY OF BUENA PARKMALVERN AVENUEPUBLIC RIGHT-OF-WAY ALONG MATCHLINE 1SEE SHEET 2
5673
5602
5712
5534
5651
56415631821256675679568556915697570357095715
5694568856825676
56285626562456225620561856165614561256105608560656045600559855965594 558655845582
81968200820482085540553855365532553055525550554855465544 566056545673567956855691 5724571857065700
8'8'
8'
8'

ROW IS TO THE WALL
8'
SHEET 2 OF 4CITY CLERK
R E V I S I O N SNO. R E F E R E N C E S APPROVED:

DRAWING NO.REV.DATEBYDESCRIPTIONAPPR.DATE BENCH MARKDATEPREPARED UNDER THE DIRECTION OF:

DATE

REVIEWED BY CITY STAFFTRAFFICENGINEERINGUTILITIESSTREETINSPECTION INITIALDATEDRAWN BY:

CHECKED BY:NORM WRAY N / A CITY OF BUENA PARKMALVERN AVENUEPUBLIC RIGHT-OF-WAY ALONG MATCHLINE 2SEE SHEET 3
MATCHLINE 1SEE SHEET 2
5524
5435
8170816681628159816381678171817581798183818281788174
551455125510552855265522550855065504
8187818381798175817181748178
817881748170816681628163816781718175817981788174
5540
8170816681628158
5484548654885490548254805478547654745472547054685466
8187
54565458546054625452545054485446544054425444
543354315429

MALVERN AVE

DONNER AVECAJON AVE
8'
8'8' ROW IS TO THE WALL
SHEET 3 OF 4CITY CLERK
R E V I S I O N SNO. R E F E R E N C E S APPROVED:

DRAWING NO.REV.DATEBYDESCRIPTIONAPPR.DATE BENCH MARKDATEPREPARED UNDER THE DIRECTION OF:

DATE

REVIEWED BY CITY STAFFTRAFFICENGINEERINGUTILITIESSTREETINSPECTION INITIALDATEDRAWN BY:

CHECKED BY:NORM WRAY N / A CITY OF BUENA PARKMALVERN AVENUEPUBLIC RIGHT-OF-WAY ALONG MATCHLINE 2SEE SHEET 2
MATCHLINE 3SEE SHEET 4
529552955295529552955295529552955295529552955295529552955295 52955295529552955295
52955295529552955295
5295529552955295
529552955295529553155315531553155315531553155315532553255325532553255325 52555255525552555255525552555255535053505350535053005300530053005250525052505250522552255225522552255225 54955495549554955495549554955495
542554255425542554255425542554255400540054005400
545054505450545054505450
5315
5347
5425
5495
530553035301
5365536753515349534553355333533153295327532553235321531953175313531153095307 5429542712'
17'-5"8'8'12'19'-5"8'
8'
8'
8'
10'-11"

MALVERN AVESTANTON AVE
SHEET 4 OF 4CITY CLERK
R E V I S I O N SNO. R E F E R E N C E S APPROVED:

DRAWING NO.REV.DATEBYDESCRIPTIONAPPR.DATE BENCH MARKDATEPREPARED UNDER THE DIRECTION OF:

DATE

REVIEWED BY CITY STAFFTRAFFICENGINEERINGUTILITIESSTREETINSPECTION INITIALDATEDRAWN BY:

CHECKED BY:NORM WRAY N / A CITY OF BUENA PARKMALVERN AVENUEPUBLIC RIGHT-OF-WAY ALONG MATCHLINE 3SEE SHEET 3
45484546454445424542 4540 357911636159575553
853185218511850184918481847184408430
15'

LOS COYOTES DR
ST ANDREWS AVE15'
15'
12'12'
8625
86108612
85708561855185418531
8601859185818627862986238621HILLCREST RD
LOS COYOTES DR12' 12'
: INDICATES A PRIVATELY OWNED PARCELNOTES:1.DIMENSIONS SHOWN ARE APPROXIMATE.2.DIMENSIONS SHOWN ARE TO CURB FACE (CF)OR BACK OF WALK (BOW) UNLESS OTHERWISENOTED.3.DIMENSIONS SHOWN ARE FROM BESTAVAILABLE DATA AND DO NOT REPRESENT ASURVEY.

MATCHLINE 1SEE ABOVE RIGHT
MATCHLINE 1SEE BELOW LEFT

BEACH BLVD

FRANKLIN ST
12'12'10'
10' 10'10'
12'12'
16'
: INDICATES A PRIVATELY OWNED PARCELNOTES:1.DIMENSIONS SHOWN ARE APPROXIMATE.2.DIMENSIONS SHOWN ARE TO CURB FACE (CF)OR BACK OF WALK (BOW) UNLESS OTHERWISENOTED.3.DIMENSIONS SHOWN ARE FROM BESTAVAILABLE DATA AND DO NOT REPRESENT ASURVEY. 6652665266646664666466646680668066806680669666966696669667126712671267126728672867286728674467446744674467606760676067606776677667766776KNOTT AVEMELROSE ST

CABALLERO BLVD
8'
8'8'
8'
665266526652665266406640664066406628662866286628
6614661466146614659865986598659865846584658465846570657065706570 6550KNOTT AVE9TH ST
8'
8'8'
8'
: INDICATES A PRIVATELY OWNED PARCELNOTES:1.DIMENSIONS SHOWN ARE APPROXIMATE.2.DIMENSIONS SHOWN ARE TO CURB FACE (CF)OR BACK OF WALK (BOW) UNLESS OTHERWISENOTED.3.DIMENSIONS SHOWN ARE FROM BESTAVAILABLE DATA AND DO NOT REPRESENT ASURVEY.

MATCHLINE 1SEE BELOW LEFT
MATCHLINE 1SEE ABOVE RIGHT

COMMONWEALTH AVE

STANTON AVE
8'
12'38'10'-10"
: INDICATES A PRIVATELY OWNED PARCELNOTES:1.DIMENSIONS SHOWN ARE APPROXIMATE.2.DIMENSIONS SHOWN ARE TO CURB FACE (CF)OR BACK OF WALK (BOW) UNLESS OTHERWISENOTED.3.DIMENSIONS SHOWN ARE FROM BESTAVAILABLE DATA AND DO NOT REPRESENT ASURVEY. 8'8'12'12'

WESTERN AVE
8TH ST
: INDICATES A PRIVATELY OWNED PARCELNOTES:1.DIMENSIONS SHOWN ARE APPROXIMATE.2.DIMENSIONS SHOWN ARE TO CURB FACE (CF)OR BACK OF WALK (BOW) UNLESS OTHERWISENOTED.3.DIMENSIONS SHOWN ARE FROM BESTAVAILABLE DATA AND DO NOT REPRESENT ASURVEY. 64706471647064716470

WHITAKER STDALE ST
28'12'12'12'
6470647164716470

WHITAKER ST

INDIANA ST
VERDI DR12'12'12'5'14'
: INDICATES A PRIVATELY OWNED PARCELNOTES:1.DIMENSIONS SHOWN ARE APPROXIMATE.2.DIMENSIONS SHOWN ARE TO CURB FACE (CF)OR BACK OF WALK (BOW) UNLESS OTHERWISENOTED.3.DIMENSIONS SHOWN ARE FROM BESTAVAILABLE DATA AND DO NOT REPRESENT ASURVEY.

MATCHLINE 1SEE BELOW LEFT
MATCHLINE 1SEE ABOVE RIGHT
MATCHLINE 2SEE SHEET 2
8091
WHITAKER STLOS ROBLES AVE12'14' 12'5' 14'
7957647280518027
WHITAKER STSTANTON AVE12'10' 3' 3'
: INDICATES A PRIVATELY OWNED PARCELNOTES:1.DIMENSIONS SHOWN ARE APPROXIMATE.2.DIMENSIONS SHOWN ARE TO CURB FACE (CF)OR BACK OF WALK (BOW) UNLESS OTHERWISENOTED.3.DIMENSIONS SHOWN ARE FROM BESTAVAILABLE DATA AND DO NOT REPRESENT ASURVEY.

MATCHLINE 3SEE BELOW LEFT
MATCHLINE 3SEE ABOVE RIGHTMATCHLINE 2SEE SHEET 1

DALE ST
CRESCENT AVECITY OF BUENA PARKCITY OF ANAHEIM12'8'12'
: INDICATES A PRIVATELY OWNED PARCELNOTES:1.DIMENSIONS SHOWN ARE APPROXIMATE.2.DIMENSIONS SHOWN ARE TO CURB FACE (CF)OR BACK OF WALK (BOW) UNLESS OTHERWISENOTED.3.DIMENSIONS SHOWN ARE FROM BESTAVAILABLE DATA AND DO NOT REPRESENT ASURVEY.

WESTERN AVEJACKSON WAY
12'
10'10'12'12'

CITY OF BUENA PARKCITY OF ANAHEIM
: INDICATES A PRIVATELY OWNED PARCELNOTES:1.DIMENSIONS SHOWN ARE APPROXIMATE.2.DIMENSIONS SHOWN ARE TO CURB FACE (CF)OR BACK OF WALK (BOW) UNLESS OTHERWISENOTED.3.DIMENSIONS SHOWN ARE FROM BESTAVAILABLE DATA AND DO NOT REPRESENT ASURVEY. 10'
11'8'
12'8'8'BEACH BLVD

STANTON AVE
: INDICATES A PRIVATELY OWNED PARCELNOTES:1.DIMENSIONS SHOWN ARE APPROXIMATE.2.DIMENSIONS SHOWN ARE TO CURB FACE (CF)OR BACK OF WALK (BOW) UNLESS OTHERWISENOTED.3.DIMENSIONS SHOWN ARE FROM BESTAVAILABLE DATA AND DO NOT REPRESENT ASURVEY.

CRESCENT AVE
WESTERN AVE12'12'12'
12'12'
12'12'
10'-6"30' 30'
29'37'
19' 19'
16'20'
: INDICATES A PRIVATELY OWNED PARCELNOTES:1.DIMENSIONS SHOWN ARE APPROXIMATE.2.DIMENSIONS SHOWN ARE TO CURB FACE (CF)OR BACK OF WALK (BOW) UNLESS OTHERWISENOTED.3.DIMENSIONS SHOWN ARE FROM BESTAVAILABLE DATA AND DO NOT REPRESENT ASURVEY.

KNOTT AVEHOUSTON ST

EL CERRO DR

EL CHINO CIR

KNOTT AVE FRONTAGE
10'10'12'8';15'41'35'12'
: INDICATES A PRIVATELY OWNED PARCELNOTES:1.DIMENSIONS SHOWN ARE APPROXIMATE.2.DIMENSIONS SHOWN ARE TO CURB FACE (CF)OR BACK OF WALK (BOW) UNLESS OTHERWISENOTED.3.DIMENSIONS SHOWN ARE FROM BESTAVAILABLE DATA AND DO NOT REPRESENT ASURVEY. : INDICATES CALTRANS ROW

KNOTT AVE

CRESCENT AVE
8'12'
12'11.6496
8'8'
12'12'
38'28'13'-6"18'
: INDICATES A PRIVATELY OWNED PARCELNOTES:1.DIMENSIONS SHOWN ARE APPROXIMATE.2.DIMENSIONS SHOWN ARE TO CURB FACE (CF)OR BACK OF WALK (BOW) UNLESS OTHERWISENOTED.3.DIMENSIONS SHOWN ARE FROM BESTAVAILABLE DATA AND DO NOT REPRESENT ASURVEY.

DALE ST

LA PALMA AVE
12'
12'12'
12'12'12'
6'
6'
24'-6"18'
: INDICATES A PRIVATELY OWNED PARCELNOTES:1.DIMENSIONS SHOWN ARE APPROXIMATE.2.DIMENSIONS SHOWN ARE TO CURB FACE (CF)OR BACK OF WALK (BOW) UNLESS OTHERWISENOTED.3.DIMENSIONS SHOWN ARE FROM BESTAVAILABLE DATA AND DO NOT REPRESENT ASURVEY.

CITY OF CYPRESSCITY OF BUENA PARKBALL RDVALLEY VIEW ST8' CITY OF CYPRESSCITY OF BUENA PARKBALL RDJUANITA ST14'BRENDA AVEELIZABETH LN : INDICATES A PRIVATELY OWNED PARCELNOTES:1.DIMENSIONS SHOWN ARE APPROXIMATE.2.DIMENSIONS SHOWN ARE TO CURB FACE (CF)OR BACK OF WALK (BOW) UNLESS OTHERWISENOTED.3.DIMENSIONS SHOWN ARE FROM BESTAVAILABLE DATA AND DO NOT REPRESENT ASURVEY.

MATCHLINE 1SEE ABOVE RIGHT
MATCHLINE 1SEE BELOW LEFTMATCHLINE 2SEE SHEET 2
BALL RD14'CITY OF CYPRESSCITY OF BUENA PARK
BALL RDHOLDER STCITY OF CYPRESSCITY OF BUENA PARK14' 14' : INDICATES A PRIVATELY OWNED PARCELNOTES:1.DIMENSIONS SHOWN ARE APPROXIMATE.2.DIMENSIONS SHOWN ARE TO CURB FACE (CF)OR BACK OF WALK (BOW) UNLESS OTHERWISENOTED.3.DIMENSIONS SHOWN ARE FROM BESTAVAILABLE DATA AND DO NOT REPRESENT ASURVEY.

MATCHLINE 3SEE ABOVE RIGHT
MATCHLINE 3SEE BELOW LEFTMATCHLINE 4SEE SHEET 3
MATCHLINE 2SEE SHEET 1
CITY OF BUENA PARKCITY OF ANAHEIMBALL RD14'14'
CITY OF BUENA PARKCITY OF ANAHEIMBALL RD14'
: INDICATES A PRIVATELY OWNED PARCELNOTES:1.DIMENSIONS SHOWN ARE APPROXIMATE.2.DIMENSIONS SHOWN ARE TO CURB FACE (CF)OR BACK OF WALK (BOW) UNLESS OTHERWISENOTED.3.DIMENSIONS SHOWN ARE FROM BESTAVAILABLE DATA AND DO NOT REPRESENT ASURVEY.

MATCHLINE 5SEE ABOVE RIGHT
MATCHLINE 5SEE BELOW LEFT
MATCHLINE 4SEE SHEET 2

CRESCENT AVE

VALLEY VIEW ST
14'9'
12'12'
12' 12'
12'12'
: INDICATES A PRIVATELY OWNED PARCELNOTES:1.DIMENSIONS SHOWN ARE APPROXIMATE.2.DIMENSIONS SHOWN ARE TO CURB FACE (CF)OR BACK OF WALK (BOW) UNLESS OTHERWISENOTED.3.DIMENSIONS SHOWN ARE FROM BESTAVAILABLE DATA AND DO NOT REPRESENT ASURVEY.4.I AM UNABLE TO ESTABLISH WHERE CITY ROWENDS AND CALTRANS ROW BEGINS.

CERRITOS AVECERRITOS AVE FRONTAGE ROAD12'HOLDER STCITY OF BUENA PARKCITY OF CYPRESSCARLOTTA AVE CERRITOS AVECERRITOS AVE FRONTAGE ROAD12'

CITY OF BUENA PARKCITY OF CYPRESS

CLAUDIA AVE
: INDICATES A PRIVATELY OWNED PARCELNOTES:1.DIMENSIONS SHOWN ARE APPROXIMATE.2.DIMENSIONS SHOWN ARE TO CURB FACE (CF)OR BACK OF WALK (BOW) UNLESS OTHERWISENOTED.3.DIMENSIONS SHOWN ARE FROM BESTAVAILABLE DATA AND DO NOT REPRESENT ASURVEY.

MATCHLINE 2SEE SHEET 2MATCHLINE 1SEE BELOW RIGHT
MATCHLINE 1SEE ABOVE RIGHT

CITY OF BUENA PARKCITY OF CYPRESSCERRITOS AVE FRONTAGE ROADCERRITOS AVE DIANE AVEEUDORA AVEFLORENCE AVE12'
CERRITOS AVECERRITOS AVE FRONTAGE ROAD12' GRETA AVEHESTER AVELORINDA AVE : INDICATES A PRIVATELY OWNED PARCELNOTES:1.DIMENSIONS SHOWN ARE APPROXIMATE.2.DIMENSIONS SHOWN ARE TO CURB FACE (CF)OR BACK OF WALK (BOW) UNLESS OTHERWISENOTED.3.DIMENSIONS SHOWN ARE FROM BESTAVAILABLE DATA AND DO NOT REPRESENT ASURVEY.

MATCHLINE 3SEE ABOVE RIGHTMATCHLINE 2SEE SHEET 1
MATCHLINE 3SEE BELOW LEFT

LINCOLN AVEKNOTT AVECITY OF BUENA PARKCITY OF ANAHEIM
COUNTY OF ORANGE19'38'32'21'13'8'6'
13'
8'

KNOTT AVEMONROE AVE

YOUNGER DR
13'\
8'
13'54'
: INDICATES A PRIVATELY OWNED PARCELNOTES:1.DIMENSIONS SHOWN ARE APPROXIMATE.2.DIMENSIONS SHOWN ARE TO CURB FACE (CF)OR BACK OF WALK (BOW) UNLESS OTHERWISENOTED.3.DIMENSIONS SHOWN ARE FROM BESTAVAILABLE DATA AND DO NOT REPRESENT ASURVEY.

MATCHLINE 1SEE BELOW LEFT
MATCHLINE 1SEE ABOVE RIGHT
MATCHLINE 2SEE SHEET 2

KNOTT AVE

SAN BRUNO DR

KNOTT AVE FRONTAGE ROADFILLMORE DR
8'
8'
12'

KNOTT AVE

CRESCENT AVE

KNOTT AVE FRONTAGE ROAD
8'
8'
16'
8'
12'
: INDICATES A PRIVATELY OWNED PARCELNOTES:1.DIMENSIONS SHOWN ARE APPROXIMATE.2.DIMENSIONS SHOWN ARE TO CURB FACE (CF)OR BACK OF WALK (BOW) UNLESS OTHERWISENOTED.3.DIMENSIONS SHOWN ARE FROM BESTAVAILABLE DATA AND DO NOT REPRESENT ASURVEY.

MATCHLINE 3SEE BELOW LEFT
MATCHLINE 3SEE ABOVE RIGHTMATCHLINE 2SEE SHEET 1
12'12'LINCOLN AVEHOLDER ST
: INDICATES A PRIVATELY OWNED PARCELNOTES:1.DIMENSIONS SHOWN ARE APPROXIMATE.2.DIMENSIONS SHOWN ARE TO CURB FACE (CF)OR BACK OF WALK (BOW) UNLESS OTHERWISENOTED.3.DIMENSIONS SHOWN ARE FROM BESTAVAILABLE DATA AND DO NOT REPRESENT ASURVEY.

VALLEY VIEW ST

SAN REMO WAY
14'9'
12'12'12'9'
: INDICATES A PRIVATELY OWNED PARCELNOTES:1.DIMENSIONS SHOWN ARE APPROXIMATE.2.DIMENSIONS SHOWN ARE TO CURB FACE (CF)OR BACK OF WALK (BOW) UNLESS OTHERWISENOTED.3.DIMENSIONS SHOWN ARE FROM BESTAVAILABLE DATA AND DO NOT REPRESENT ASURVEY.4.I AM UNABLE TO ESTABLISH WHERE CITY ROWENDS AND CALTRANS ROW BEGINS.

KNOTT AVEHOUSTON ST

EL CERRO DR

EL CHINO CIR

KNOTT AVE

KNOTT AVE
MELROSE ST75'O.C.P.W.R.O.W.10'6'
6'
6'
: INDICATES A PRIVATELY OWNED PARCELNOTES:1.DIMENSIONS SHOWN ARE APPROXIMATE.2.DIMENSIONS SHOWN ARE TO CURB FACE (CF)OR BACK OF WALK (BOW) UNLESS OTHERWISENOTED.3.DIMENSIONS SHOWN ARE FROM BESTAVAILABLE DATA AND DO NOT REPRESENT ASURVEY.

LA PALMA AVE

VALLEY VIEW ST

CITY OF LA PALMACITY OF BUENA PARKSAN LEANDRO CIR
14'
: INDICATES A PRIVATELY OWNED PARCELNOTES:1.DIMENSIONS SHOWN ARE APPROXIMATE.2.DIMENSIONS SHOWN ARE TO CURB FACE (CF)OR BACK OF WALK (BOW) UNLESS OTHERWISENOTED.3.DIMENSIONS SHOWN ARE FROM BESTAVAILABLE DATA AND DO NOT REPRESENT ASURVEY. 7300
7242
6015
6002
7322
5935
5926
751175017491
VALLEY VIEW STVALLEY VIEW FRONTAGE ROAD12' 91 FWY
7582
6041761876067594
757075607548753675247512
7541
76017591
766176517641763176217611
75817571
75317521
7551

VALLEY VIEW STVALLEY VIEW FRONTAGE ROAD

VALLEY VIEW FRONTAGE ROADPATTON WAY
PANAMA DRCITY OF LA PALMACITY OF BUENA PARK12'12' 12'
: INDICATES A PRIVATELY OWNED PARCELNOTES:1.DIMENSIONS SHOWN ARE APPROXIMATE.2.DIMENSIONS SHOWN ARE TO CURB FACE (CF)OR BACK OF WALK (BOW) UNLESS OTHERWISENOTED.3.DIMENSIONS SHOWN ARE FROM BESTAVAILABLE DATA AND DO NOT REPRESENT ASURVEY.

MATCHLINE 1SEE ABOVE RIGHT
MATCHLINE 1SEE BELOW LEFT
19'41'15'38'
15'38'11'30'

WESTERN AVE
9TH ST6'6'10'6'
8'8'
8'8'
: INDICATES A PRIVATELY OWNED PARCELNOTES:1.DIMENSIONS SHOWN ARE APPROXIMATE.2.DIMENSIONS SHOWN ARE TO CURB FACE (CF)OR BACK OF WALK (BOW) UNLESS OTHERWISENOTED.3.DIMENSIONS SHOWN ARE FROM BESTAVAILABLE DATA AND DO NOT REPRESENT ASURVEY.

KNOTT AVE

ARTESIA BLVDCITY OF LA MIRADACITY OF BUENA PARKCALTRANS ROW

CALTRANS ROW

UPRR ROW
8'8'
: INDICATES A PRIVATELY OWNED PARCELNOTES:1.DIMENSIONS SHOWN ARE APPROXIMATE.2.DIMENSIONS SHOWN ARE TO CURB FACE (CF)OR BACK OF WALK (BOW) UNLESS OTHERWISENOTED.3.DIMENSIONS SHOWN ARE FROM BESTAVAILABLE DATA AND DO NOT REPRESENT ASURVEY.

City of Buena Park
City Council Regular Meeting Agenda Report
DISCUSS AND PROVIDE DIRECTION ON THE CREATION OF THE "IF I WERE MAYOR" POSTER AND ESSAY

CONTEST
Meeting
Tuesday, June 25, 2024, 5:00 PM
Agenda Group
STUDY SESSION Item: 9B
Presented By
Adria Jimenez, MMC, Director of Government and Community Relations/City Clerk
Prepared By
Adria Jimenez, City Clerk
Approved By
Aaron France, City Manager

DISCUSSION
At the City Council Meeting of May 28, 2024, Mayor Sonne calendared a "Chief of Staff" essay contest for City Council's consideration. The program has since developed into a, "If I Were Mayor" poster and essay contest with the following elements:

The theme is, "If I Were Mayor." The contest is open to all students, who are Buena Park residents, 6 to 18 years of age. The objective is to encourage students to creatively express their ideas on what they would do if they were the Mayor of Buena Park. Students must illustrate or write an idea using one of the following prompts:

1. Describe a project you would undertake to make others want to help make Buena Park better.

2. What can you do to help Buena Park be a Greener City?

3. Why should young people be involved in their community?

POSTER SUBMISSION GUIDELINES
One submission per student.

1. Medium: Any medium (i.e. crayons, markers, paints, chalks, etc.) can be used that can be translated onto a poster board.

2. Poster Size: Artwork must be 11"x17" and must be matted on matboard (no glass, 3-D or digital works accepted).

3. All work must be original and created by the student.

4. Artwork will be accepted through Thursday, September 12, 2024, 6:00 p.m.

Poster Judging Criteria:

Creativity and originality
Clarity in conveying ideas
Artistic quality

Relevance to the theme

ESSAY SUBMISSION GUIDELINES
One submission per student.

Length:

Elementary School (Ages 6-10): 300 words maximum
Middle School (Ages 11-14): 500 words maximum
High School (Ages 15-18): 750 words maximum
Format:

Essays must be original and written by the student.

Middle school and high school submissions must be typed, double-spaced, using a 12-point font.

Essays will be accepted through Thursday, September 12, 2024, 6:00 p.m.

Essay Judging Criteria:

Originality and creativity of ideas
Clarity and coherence of expression for age level
Persuasiveness and depth of thought
Grammar and writing quality
The Mayor will select two winners from each age group and category (poster/essay) for a total of six winners.

Winners will be invited to attend the State of the City and sit at the Mayor's tables, along with one guest each.

Information about the winners will be placed in the State of the City program. Artwork and essay submissions will be displayed in the foyer of the Community Services Department where they can be viewed by family and friends, no appointment necessary. Additionally, winners will be invited to participate in a "Day with the Mayor" where they will attend and participate in meetings with the Mayor and end the day with a luncheon in the Mayor's Garden. Cost for this program is estimated between $3,000 and $5,000 for supplies, tickets to State of the City, luncheon program, and contest prizes. Staff will reach out to local businesses for sponsorship opportunities as well.

Below is a tentative contest timeline.

June 25 Council Discuss Program (Study
Session)
July 9 Council Approve Program and
Budget Amendment
July 15 – September 10Contest Promotion
September 12 Contest Submissions Deadline
September 13-September 20Committee Review
September 23 Notify Winners
October 2 State of the City
October 10 (10 a.m. – 3 p.m.)
(City Council Meeting Day)
Day with the Mayor
Presentations

City of Buena Park
City Council Regular Meeting Agenda Report

DISCUSS AND PROVIDE DIRECTION REGARDING A TRIP FROM SEOUNGBUK-GU, SOUTH KOREA TO BUENA PARK

RELATED TO THE SISTER CITY PARTNERSHIP
Meeting
Tuesday, June 25, 2024, 5:00 PM
Agenda Group
STUDY SESSION Item: 9C
Presented By
Eddie Fenton, Assistant City Manager
Prepared By
Eddie Fenton, Assistant City Manager/Director of Human
Resources
Approved By
Aaron France, City Manager

DISCUSSION
In the summer of 2017, the City entered into a formal Sister City arrangement with the District of Seongbuk-Gu, South Korea. To date, there have been several exchanges of delegations and students between the two cities over the years. In March 2023, the Buena Park Sister City Foundation hosted a delegation from Seongbuk-Gu. The delegation included ten (10) high school students from Korea. The City welcomed the delegation and assisted with the coordination of the visit. Later, the City received an invitation from the Mayor of the District of Seongbuk-gu to visit their City. In March of 2024, a delegation from Buena Park traveled to Seongbuk-gu, including elected oﬃcials, City staff, eight (8) Buena Park High School students, and members of the Buena Park Sister City Foundation.

In April of 2024, Mayor Lee Seung-ro of Seongbuk-Gu sent a formal request for a delegation of twelve (12) students from Seongbuk-Gu to visit Buena Park. Staff has discussed the invitation with members of the Sister City Foundation and have identiﬁed the dates of September 21, 2024 to September 28, 2024 as the most feasible date to visit Buena Park. Past practice has been for the visiting City to cover airfare costs to the host City. Once there, the host city typically provides all other accommodations (i.e. hotel and transportation) for the delegation.

Staff recommends the City Council review, discuss, and provide direction regarding the Sister City program for next ﬁscal year and consider accepting or declining the request to visit Buena Park in September 2024.

Attachments
Letter of Intent to Visit the City of Buena Park.pdf

Buena Park City CouncilJune 25, 2024

Buena Park City Council
June 25, 2024