Agenda packet, regular meeting — Buena Park City Council, June 10, 2025 (part 2 of 3)

NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of Buena Park, State of California, as follows:

1. The foregoing recitals are true and correct.

2. The following list of newly proposed projects will be funde d in-part or solely with Fiscal Year 2025-26 Road Maintenance and Rehabilitation Account revenues:

Project Title: 2025-2026 Annual Pavement Rehabilitation Project Project Description: This Project will include the removal and replacement of damage d and outdated asphalt pavement, curb and gutter, sidewalk, wheel chair ramp truncated domes, and driveway approaches to comply with the Americans with Disabilities Act (ADA) standards.

Project Location: Residential streets west of Knott Avenue to Holder Street, nor th of La Palma Ave to South of 91 Freeway, and cul-de-sac streets south of 8th St, between Knott Ave and Western Ave.

Estimated Project Schedule: October 2025 – June 2026
Estimated Project Useful Life: 10-15 years

Project Title: 2025-2026 Annual Slurry Seal Project
Project Description: This project will include the application of slurry seal of exi sting residential streets, replacing traffic striping and repaving cul-de-sacs.

Project Location: various residential streets between west City Limit to Valley View Avenue and north of Thelma Ave Avenue to south of Orangethorpe Avenue.

Estimated Project Schedule: July 2025 – June 2026
Estimated Project Useful Life: 7-10 years

Project Title: Frontage Median Improvement Projects Phase 1 Project Description: This project will improve the aesthetic consistency and mainten ance of the median landscapes of frontage roads across the city. This project will install drought- resistant landscaping within the medians, creating both a physi cal and visual barrier between arterial roadways and residential neighborhoods.

Project Location: Crescent Avenue from Knott Avenue to Western Avenue.

Estimated Project Schedule: July 2025 – June 2026
Estimated Project Useful Life: 10-20 years

RESOLUTION NO. ____________

Page 3 ends

PASSED AND ADOPTED by the City Council of Buena Park, State of California this 10th day of June 2025, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

_______________________________________
M a y o r

ATTEST:

_______________________________________
City Clerk

I, Adria M. Jimenez, MMC, City Clerk of the City of Buena Park , California, hereby certify that the foregoing Resolution was duly and regularly passed and adop ted at a regular meeting of the City Council of the City of Buena Park held this 10
th day of June 2025.

_______________________________________
C i t y C l e r k
City of Buena Park
City Council Regular Meeting Agenda Report
I. RESOLUTION ADOPTING AND APPROVING THE ANNUAL APPROPRIATIONS LIMIT FOR FISCAL YEAR 2025-26 Meeting
Tuesday, June 10, 2025, 5:00 PM
Agenda Group
CONSENT CALENDAR Item: 4I.

Prepared By
Sung Hyun, Director of Finance
Department Head Approval
Aaron France, City Manager
Presented By
Sung Hyun, Director of Finance

RECOMMENDED ACTION
Adopt a resolution approving the annual appropriations limit for ﬁscal year 2025-26.

PREVIOUS CITY COUNCIL ACTION
None.

DISCUSSION
The appropriations limitation imposed by Proposition 4 (Article XIII B of the California Constitution) creates a restriction on the amount of revenue that can be appropriated in any ﬁscal year. The limit is based on actual appropriations from the 1978-79 ﬁscal year and is adjusted each year by the percentage change in population and inﬂation.

In June of 1990, Proposition 111 and SB 88 (Chapter 60/90) were passed modifying the Proposition 4 annual adjustment factors. Each city may now annually elect to use either the percentage change in California Per Capita Income or the percentage change in the non-residential assessed valuation due to new construction within the city and the percentage change in either the city’s or the county’s population.

Staff has calculated the 2025-26 appropriations limit utilizing the percentage change in California Per Capita Income and the percentage change in the County’s population. The ﬁscal year 2025-26 appropriations limit is calculated to be $406,858,338. The projected proceeds from taxes for 2025-26 are $103,145,600, which is $303,712,738 or 74.65%, below the appropriations limitation.

BUDGET IMPACT

There is no ﬁscal impact with the adoption of this resolution.

Attachments
Approp Limit 25-26 Att1of2 Reso.pdf
Approp Limit 25-26 Att2of2 Exhibit A.pdf
RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF BUENA PARK, CALIFORNIA, APPROVING AND

ADOPTING THE ANNUAL APPROPRIATIONS LIMIT FOR
FISCAL YEAR 2025-26

WHEREAS, the voters of California on November 6, 1979, added Article XIII B to the State Constitution placing various limitations on the appropriations of the State and Local Governments; and

WHEREAS, Article XIII B provides that the appropriatio ns limit for fiscal year 20 25-26 is calculated by adjusting the 1978-79 base year appropriations for changes in the population and inflation; and

WHEREAS, the voters of California on June 5, 1990 approved Proposition 111 and SB 88 (Chapter 60/90) modifying Article XIII B by allowing the selection of annual adjustment factors; and

WHEREAS, the City of Buena Park has complied with all the provisions of Article XIII B of the California Constitution as modified by Proposition 111 and SB 88 in determining the appropriations limit for fiscal year 2025-26.

NOW, THEREFORE, the City Council of the City of Buena Park does hereby resolve that the appropriations limitation for the City of Buena Park for fiscal year 2025-26 shall be $406,858,338 as set forth in the attached Exhibit A.

PASSED AND ADOPTED this _____ day of _______________ _____, by the following called vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

______________________________________
Mayor
ATTEST:

_______________________________
City Clerk

I, Adria M. Jimenez , City Clerk of the City of Buena Park, California, hereby certify that the foregoing resolution was duly and regularly passed and adopted at a regular meeting of the City Council of the City of Buena Park, held this _____ day of ________________ _____.

______________________________________
City Clerk
Exhibit A

CITY OF BUENA PARK
Schedule of Annual Appropriation Limitation
for Fiscal Year 2024-25 and 2025-26
2024-25 2025-26
Cumulative Growth Rate 1.0395% 1.0662%
Appropriations Limit $381,596,640 $406,858,338
Projected Revenues from Proceeds of Taxes$82,206,540 $103,145,600 Amount of Projected Revenues Below
the Maximum Revenue Allowed $299,390,100 $303,712,738
Percentage Under Appropriation Limitation78.46% 74.65%
Article XIIIB of the California Constitution, more commonly known as the Annual Appropriation Limitation or "Gann Limit", specifies the amount of allowable revenue that the City of Buena Park can appropriate from the proceeds of taxes. The City's revenues from proceeds of taxes are projected to be approximately $304 million, or

74.65%, below its Gann Limit for the 2025-26 fiscal year. In accordance with Proposition 111, the Appropriation Limitation is calculated utilizing a format based on the percentage change in the County's population and the percentage of growth in the State's per capita personal income.

City of Buena Park
City Council Regular Meeting Agenda Report
J. RESOLUTION UPDATING THE CITYWIDE RECORDS RETENTION SCHEDULE Meeting
Tuesday, June 10, 2025, 5:00 PM
Agenda Group
CONSENT CALENDAR Item: 4J.

Prepared By
Sarah Guerra, Administrative Assistant
Department Head Approval
Adria Jimenez, Director of Government & Community
Relations/City Clerk
Presented By
Adria Jimenez, Director of Government and Community
Relations/City Clerk

RECOMMENDED ACTION
1) Adopt the resolution updating the Citywide Records Retention Schedule.

PREVIOUS CITY COUNCIL ACTION
On February 27, 2024, the City Council adopted Resolution No. 14811 adopting a Citywide Records and Information Management Program, and a Citywide Records Retention Schedule (Schedule).

DISCUSSION
The Records Retention Schedule serves to identify and categorize all records maintained by each City department, ensuring the eﬃcient and systematic retention and disposal of City records. City Clerk staff members remain committed to maintaining a robust records management program and have proposed updates to ensure continued compliance with applicable laws and alignment with current departmental operations.

Revisions to the Schedule are redlined in the attachment to this agenda report.

BUDGET IMPACT
There is no budget impact associated with this item.

Attachments
Resolution and Updated Citywide Records Retention Schedule.pdf RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

BUENA PARK, CALIFORNIA , UPDATING THE CITYWIDE

RECORDS RETENTION SCHEDULE

WHEREAS, the City Clerk is responsible for the administration and management of City records and public records and their retention as determined by their legal, fiscal , administrative and archival value; and

WHEREAS, California Government Code Sections 34090 provides for the disposition of City records and public records , including the destruction of duplicate City records and public records that are no longer needed for reference, and in a manner prescribed by the legislative body of the City; and

WHEREAS, the City Clerk has also developed a Records Retention Schedule, attached hereto as Exhibit “ A,” for purposes of itemizing all records maintained by each department of the City that will facilitate the orderly and efficient retention and destruction of City records and public records; and

WHEREAS, each record series contained in the attached Records Retention Schedule has been examined and approved for retention or destruction by the City Attorney, the City Clerk and the appropriate Department Head; and

WHEREAS, the City Council desires to adopt the updated Records Retention Schedule in the form attached hereto.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BUENA PARK, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

Section 1. The updated Record Retention Schedule, in the form attached to this Resolution as Exhibit “A” and made part by reference, is hereby adopted.

Section 2. The City Clerk is hereby authorized to and directed to retain and destroy records identified on the Records Retention Schedule and in accordance with the procedures contained in the Records and Information Management Program.

PASSED AND ADOPTED this 10th day of June 2025 by the following called vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

RESOLUTION NO. _______

Page 2 ends

_______________________________________
Mayor
ATTEST:

_______________________________
City Clerk

I, Adria M. Jimenez, MMC, City Clerk of the City of Buena Park, California, hereby certify that the foregoing resolution was duly and regularly passed and adopted at a regular meeting of the City Council of the City of Buena Park, held this 10th day of June 2025.

______________________________________
City Clerk

City of Buena Park
Record Retention Schedules and UFIRST Index

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Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
01-01-00 Administrative Materials
01-01-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
01-01-02 Correspondence & Reports - External City-wide CY+2, AR GC 34090; 2 year minimum Administrative Record, State of California Guidelines
01-01-03 Correspondence & Reports - Internal City-wide CY+2, AR GC 34090; 2 year minimum Administrative Record, State of California Guidelines
01-01-04 Departmental Goals/Objectives City-wide S+5 GC 34090; 2 year minimum Administrative Record, State of California Guidelines
recommends retaining for 5 years after superseded.
01-01-05 Administrative Policies & Procedures Includes personnel rules and regulations, department policies and general administrative polices and
procedures.

City-wide S+5 GC 34090; 2 year minimum
CCP 343; 4 years to commence action
Administrative Record, State of California Guidelines
recommends retaining for 5 years after superseded.
01-01-06 Staff, Interdepartmental & Internal Committee
Meetings
Includes informal meeting agendas. City-wide EY+2 GC 34090; 2 year minimum Administrative Record, State of California Guidelines
01-01-07 Surveys, Studies & Questionnaires - General
City
City-wide AC+2 GC 34090; 2 year minimum
State of California Guidelines; 2 years after completion for general studies and surveys
01-01-08 Supervisor's Personnel Files Includes supervisor files on employees. File sent to HR after employee separates from the City.

City-wide ACT Transitory Record; Maintain as long as necessary for current business activities.

GC 34090.7; Duplicate information may be destroyed
within the 2 year minimum retention requirement.

Duplicates must not be kept longer than the retention
life of the original record.
01-01-09 Text Messages Not related to a project. 60 Days Transitory Record; Maintain as long as necessary for current business activities.
01-01-10 Emails Not related to a project. 90 Days Transitory Record; Maintain as long as necessary for current business activities.

City Council Policy No. 27
01-01-11 Social Media, Calendars Not related to a project. 2 Years GC 34090; 2 year minimum requirement 01-01-12 Budget Workpapers, Departmental City-wide S+2 GC 34090; 2 years minimum State of California Guidelines; 2 years after audit
Administrative Decision: Maintain departmental budget
workpapers until superseded plus 2 years since
information is compiled into the final budget and/or
Finance budget workpapers.
01-01-13 Payroll Files Maintained by the departments. Includes timesheets and Personnel Action Forms. Copies maintained in
each department for reference only.

City-wide ACT GC 34090.7; Duplicates may be destroyed within the 2 year minimum period. Duplicates must not be kept
longer than the retention life of the original record.

Administrative Record, State of California Guidelines
01-01-14 Public Hearing Notices Notices for City Council and boards, commissions and committees.

City-wide CY+4 GC 34090; 2 year minimum requirement
CCP 343; Statutes of limitations, 4 years

CITYWIDE (ALL DEPARTMENTS)
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved.

City of Buena Park
Record Retention Schedules and UFIRST Index

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Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

CITYWIDE (ALL DEPARTMENTS)
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
01-02-00 Reference Materials
01-02-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
01-02-02 Chronological Files City-wide ACT GC 34090.7; Duplicates may be destroyed within the 2 year minimum period. Duplicates must not be kept
longer than the retention life of the original record.

Administrative Record, State of California Guidelines
01-02-03 Professional Associations/Organizations City-wide CY+2 GC 34090d; 2 year minimum requirement Administrative Record, State of California Guidelines
01-02-04 Community Organizations/Foundations City-wide CY+2 GC 34090d; 2 year minimum requirement Administrative Record, State of California Guidelines
01-02-05 Complaints General complaints to City departments. Does not include claims against the City or formal complaints
with the Police Department.

City-wide AC+7 GC 34090; 2 year minimum requirement
42 USC 1983; Settlement of civil rights complaint plus
7 years
01-02-06 Mailing Lists Includes physical and electronic mailing lists. City-wide ACT Administrative Record; Maintain current version. 01-02-07 Community Information/Events City-wide CY+2, AR GC 34090; 2 year minimum Administrative Record, State of California Guidelines
Administrative Decision: Current year plus 2 years,
review annually for historical content
01-02-08 City-sponsored Event Planning For events sponsored and put on by the departments. CY+2, AR GC 34090; 2 year minimum Administrative Record, State of California Guidelines
Administrative Decision: Current year plus 2 years,
review annually for historical content
01-02-09 Historical Information/Events Photographs, Historical Projects, etc. Confirm with the City Clerk's Office on historical value. Transfer to City Clerk's Office.

City-wide H P GC 34090; 2 year minimum
Administrative Record, State of California Guidelines
Administrative Decision: Retain permanently for
historical value.
01-02-10 Public Relations Information / Handouts /
Speeches / Biographies
Public outreach. City-wide H EY+7, AR GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 7
Administrative Decision: Review before destruction for
potential historical content and reclassification to
Historical Information/Events as a permanent record.
01-02-11 Technical Reference City-wide ACT GC 34090.7; Duplicates and reference materials may be destroyed within the 2 year minimum.
01-02-12 Informational Brochures, Leaflets & Handouts City-wide CY+2 GC 34090; 2 year minimum Administrative Record, State of California Guidelines
01-02-13 Employee Rosters City-wide S+2 GC 34090; 2 year minimum Administrative Record, State of California Guidelines
Administrative Decision: Maintain rosters for 2 years
after superseded.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved.

City of Buena Park
Record Retention Schedules and UFIRST Index

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Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

CITYWIDE (ALL DEPARTMENTS)
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
01-03-00 Materials from Other Agencies & Cities - Non-project Related 01-03-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
01-03-02 Federal Agencies Correspondence & reports not attached to contracts, agreements or specific projects. Review annually for
content.

City-wide CY+2, AR GC 34090; 2 year minimum
State of California Guidlines; Administrative Record
01-03-03 State Agencies Correspondence & reports not attached to contracts, agreements or specific projects. Review annually for
content.

City-wide CY+2, AR GC 34090; 2 year minimum
State of California Guidlines; Administrative Record
01-03-04 Regional/National Agencies Correspondence & reports not attached to contracts, agreements or specific projects. Review annually for
content.

City-wide CY+2, AR GC 34090; 2 year minimum
State of California Guidlines; Administrative Record
01-03-05 County Agencies Correspondence & reports not attached to contracts, agreements or specific projects. Review annually for
content.

City-wide CY+2, AR GC 34090; 2 year minimum
State of California Guidlines; Administrative Record
01-03-06 Adjacent Cities Correspondence & reports not attached to contracts, agreements or specific projects. Review annually for
content.

City-wide CY+2, AR GC 34090; 2 year minimum
State of California Guidlines; Administrative Record
01-03-07 Special Districts Correspondence & reports not attached to contracts, agreements or specific projects. Review annually for
content.

City-wide CY+2, AR GC 34090; 2 year minimum
State of California Guidlines; Administrative Record
01-04-00 Grant Administration
01-04-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
01-04-02 CDBG Grant Applications & Agreements
Working Files
Departments are responsible for maintaining copies of
invoices paid toward grants and longer retention term
applies, as needed. City Clerk is responsible for the
executed grant agreement.

City-wide AFP+4 * 29 CFR 97.36(i)(11); 3 years after final payment 29 CFR 97.42(b); 3 years after final payment
2 CFR 200.334; 3 years after final expenditure report
for federal grants
24 CFR 570.502(a)(7)(i)(a); Deeds/CDBG activities, 4
years after closure of loan
State of California Guidelines; 4 years after grant
closure. * State recommends referring to grant
application close-out procedures, if any.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved.

City of Buena Park
Record Retention Schedules and UFIRST Index

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Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
02-01-00 Clerk Administration
02-01-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
02-01-02 Oaths of Office For staff, council and boards and commissions. Clerk AT+6 GC 34090; 2 year minimum requirement State of California Guidelines; 6 years after termination for elected officials.
02-01-03 Special Projects & Programs Includes We Lead BP, BP Community Academy, Memorial Day Event and other special projects and
programs.

Clerk CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2
years for special projects.
02-01-04 Census Records Clerk S+10 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2
years for special projects.

Administrative Decision: Maintain census information
for 10 years after the census cycle to support the next census.
02-02-00 City Council & Governing Bodies
02-02-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
02-02-02 Agendas & Agenda Packets Agenda, staff reports, supplemental communications and all other supporting documentation for City
Council, Redevelopment Successor Agency and
Parking Authority regular and special meetings.

Clerk P GC 34090; 2 year minimum requirement
State of California Guidelines; Maintain for the Current Year plus 2 years
Administrative Decision: Maintain agenda packets
permanently for significant reference value.
02-02-03 Meeting Notices Includes adjourned, special and other meetings, notices of cancellation, affidavits of posting, meeting addendums and other Council meeting notices. For
public meetings.

Clerk CY+4 GC 34090; 2 year minimum requirement
CCP 343; Statutes of limitations, 4 years
02-04-03 Closed Sessions Reports City Attorney responses and supporting documentation Clerk C P GC 34090e; Minutes of governing bodies, Permanent GC 36814; Maintain record of proceedings
GC 40801; Maintain record of proceedings
02-04-04 Ceremonial Items Includes Mayoral certificates of proclamations, special commendation, certificates of recognition.

Clerk H CY+2, AR GC 34090; 2 years minimum
Potential historical content. Review for permanent
retention.
02-04-05 Minutes Includes City Council / Redevelopment Agency / Redevelopment Successor Agency Oversight Board,
Public Financing Authority.

Clerk V, H P GC 34090e; Minutes of governing bodies, Permanent GC 36814; Maintain record of proceedings
GC 40801; Maintain record of proceedings
State of California Guidelines; Permanent
02-04-06 Video Meeting Recordings Stored on the cloud and provided to the City on disk. Clerk CY+10 GC 54953.5; 30 days after recording Administrative Decision: Maintain meeting recordings
for the current year plus 10 years for reference value.

City of Buena Park
Record Retention Schedules and UFIRST Index

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Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

CITY CLERK
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
02-04-07 Speaker Identification Cards Clerk CY+2 GC 34090; 2 year minimum requirement CCP 1094.6; 90 days to file petition, 190 days to
respond to petition
State of California Guidelines; Maintain for the Current Year plus 2 years
02-04-08 Mayor & Councilmember Correspondence General correspondence to or from outside sources. Clerk / Manager
CY+2 GC 34090; 2 year minimum
Administrative Record, State of California Guidelines
02-04-09 Council Calendar Events Events that councilmembers and/or the mayor may attend or host – planning timelines, invitations,
program, script, attendance lists, recognition lists,
invoices and follow up correspondence.

Clerk H CY+2, AR GC 34090; 2 year minimum
Administrative Record, State of California Guidelines
Administrative Decision: Current year plus 2 years,
review annually for historical content
02-04-10 Sexual Harrassment Training Certificates Clerk CY+2 2 CCR 11024(b)(2); Maintain certificates at least 2 years.
02-03-00 Boards, Commissions & Committees - Membership Materials 02-03-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
02-03-02 Administrative Files Attendance reports, web page development, meeting calendars, communications to staff liaisons, training
and resource materials, appointment, termination and
leave of absense correspondence, programmatic rules
review, research and analysis.

Clerk CY+2 GC 34090; 2 year minimum
Administrative Record, State of California Guidelines
02-03-04 Rosters Reflects current membership. Maintained electronically.

Clerk IND Transitory Record; Databases are maintained while active
02-03-05 Recruitment Materials Includes annual Maddy Act Notices, annual and periodic notices of vacancy, press releases, social
media distribution and other vacancy information.

Clerk CY+2 GC 34090; 2 year minimum
Administrative Record, State of California Guidelines
02-03-06 Applications, Appointed Applications submitted as part of the Council recruitment/interview or Committee appointment
process.

Clerk AT+5 GC 34090; 2 years minimum
GC 40801; Maintain record of proceedings
State of California Guidelines; 5 years after term of
office
02-03-07 Applications, Unsuccessful Clerk AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; maintain not selected
applications for 2 years after completion
02-03-08 Commissioner's Handbook Clerk S+2 GC 34090; 2 year minimum Administrative Record, State of California Guidelines
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved.

City of Buena Park
Record Retention Schedules and UFIRST Index

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02-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
02-04-02 Articles of Incorporation Clerk V, H P GC 34090(e); Permanent for decisions of the City GC 40806; Maintain
State of California Guidelines; Permanent
02-04-03 Charter & Amendments Clerk V, H P GC 34090(e); Permanent for decisions of the City GC 40806; Maintain
State of California Guidelines; Permanent
02-04-04 Ordinances Clerk V, H P GC 34090(e); Permanent for decisions of the City GC 40806; Maintain
State of California Guidelines; Permanent
02-04-05 Resolutions Clerk V, H P GC 34090(e); Permanent for decisions of the City GC 40806; Maintain
State of California Guidelines; Permanent
02-04-06 Municipal Code Clerk V, H P GC 34090(e); Permanent for decisions of the City State of California Guidelines; Permanent
02-04-07 Legal Notices / Advertising / Summons Not included in case files. Includes proof of publication and affidavits of publication, posting logs and
summons logs.

Clerk CY+4 GC 34090; 2 year minimum requirement
CCP 343; Statutes of limitations, 4 years
02-04-08 Litigation / Lawsuits / Court Cases Duplicate of originals on file with the County.

General cases
High profile cases
Attorney
AC+7
P
GC 34090; 2 year minimum requirement
State of California Guidelines; 7 years after closure for case records; maintain high profile cases permanently.
02-04-09 Public Records Act Requests Clerk AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after completion 02-04-10 Claims Against the City Clerk AC+6 GC 34090; 2 year minimum requirement 29 USC 1113; 6 years after date of last action, or 3
years after plaintiff had knowledge of breach or
violation, whichever comes first.

State of California Guideline; 5 years after settlement or closure
02-04-11 City Attorney Advice / Opinions Attorney/Client privilege. Attorney C P GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after
superseded
Administrative Decision: Maintain legal opinions
permanently for reference purposes.
02-04-12 Subpoenas Copies and subpoenas logs. Clerk CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2
years for subpoenas
02-05-00 Agreements / Contracts / MOUs
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Clerk AC+5 GC 34090; 2 years minimum
CCP 337(2) & (3); Statute of limitations
State of California Guidelines; 5 years after audit for successful bids.

Administrative Decision: 5 years after completion of
project associated with the bid.
02-05-03 Bids, Unsuccessful Maintained separately from the CIP contract and successful bid.

City-wide AC+2 GC 34090; 2 years minimum
State of California Guidelines; 2 years after closure of the bid.
02-05-04 Service, Equipment & Supply Agreements Vendors, product acquisitions, professional service agreements, services, individual employment,
professional services and consultants, purchase,
leases, licenses and all other general City agreements.

Includes associated certificates of insurance.

City Clerk maintains any contracts and agreements
over $30,000. Departments retain contracts and
agreements under $30,000.

City-wide AC+4 CCP 337.2; Statutes of limitations of 4 years CCP 337(2)&(3); Statutes of limitations of 4 years
CCP 343; Statutes of limitations of 4 years
48 CFR 4.703; 3 years after final payment
48 CFR 4.705-1; 4 years after completion for
accounting, payroll, purchasing records, et. al.
02-05-05 Infrastructure Agreements Capital improvements (including successful bids), development, subdivision, franchise, joint powers,
mutual aid, labor MOU, bonds and other infrastructure
related agreements. Includes associated certificates of insurance.

Clerk P GC 34090(a), Real property records, maintain
CCP 337(2)&(3); Statutes of limitations of 4 years
CCP337, 337.1(a), 337.15; Statutes of limitations of 4
years
CCP 337.2; Statutes of limitations of 4 years
CCP 343; Statutes of limitations of 4 years
48 CFR 4.703; 3 years after final payment
48 CFR 4.705-1; 4 years after completion for
accounting, payroll, purchasing records, et. al.

H&S 19850; Life of Building, with exceptions.
29 USC 211c; Maintain, indefinite
29 USC 203m; Definitions
29 USC 207g; Definitions
State of California Guidelines; Permanent
02-05-06 Grant Agreements Clerk AFP+5* 29 CFR 97.36(i)(11); 3 years after final payment 29 CFR 97.42(b); 3 years after final payment
2 CFR 200.334; 3 years after final expenditure report
for federal grants
24 CFR 570.502(a)(7)(i)(a); Deeds/CDBG activities, 4
years after closure of loan
State of California Guidelines; 5 years after grant
closure. * State recommends referring to grant
application close-out procedures, if any.
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CITY CLERK
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
02-05-07 Settlement Agreements Clerk Varies CCP 343; Statutes of limitations, general 4 years State of California Guidelines; 5 years after termination for non-capital improvement agreements and contracts
* Retention period may vary. Review the settlement
agreement for retention period.
02-06-00 Property Related Records
02-06-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
02-06-02 Assessment Districts Prop. 218 proceedings and election materials. Clerk P GC 34090(a); Permanent for land and property records CCP 338; 3 year statute of limitations
State of California Guidelines; Permanent
02-06-03 Assessment District Ballots & Protest Letters Clerk AC+2 GC 53753; 2 years after completion for ballots GC 53755; 2 years after completion for protests
02-06-04 Easements, Deeds, Quitclaim Deeds, Grant
Deeds & Dedications
Clerk P GC 34090(a); Permanent for land and property related documents
24 CFR 1710; Permanent
02-06-05 Lot Mergers Clerk P GC 34090(a); Permanent for land and property records.

State of California Guidelines; Permanent
02-06-06 Vacations / Abandonments / Condemnations Clerk P GC 34090(a); Permanent for land and property records.

State of California Guidelines; Permanent
02-06-07 Annexations Clerk P GC 34090(a); Permanent for land and property records.

State of California Guidelines; Permanent
02-06-08 General Plans, Elements & Amendments Clerk P GC 34090(a); Permanent for land and property records.

State of California Guidelines; Permanent
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Clerk P GC 34090; 2 years minimum
State of California Guidelines; 7 years after audit
Administrative Decision: Maintain annual financial
statements permanently.
02-07-03 Final Annual Budgets Report generated by Finance Department and retained by the City Clerk's Office.

Clerk P GC 34090; 2 years minimum
State of California Guidelines; 7 years after audit
Administrative Decision: Maintain annual budgets
permanently for reference.
02-07-04 Master Fee Schedules Clerk CY+2 GC 34090; 2 years minimum 02-08-00 Elections Materials
02-08-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
02-08-02 Election Administrative Files City Clerk administrative, research and working files retained for future reference. Includes voter rosters,
official precinct materials, correspondence, and
election signs, notices and legal publications.

Clerk AC+5 EC 17000-1; Affidavits and indexes are 5 years EC 17300; 5 years after election for election rosters
EC 17302-6; 6 months after election, if no contest, for election records
GC 81009; Campaign reports, not including candidate's
campaign statements
GC 34090.7; Duplicate copies may be destroyed at
any time if the City Council has prescribed a procedure for destruction of duplicates per GC 34090.7. Non-
records may be destroyed at any time.

For all election documents where the State's
requirement is permanent, but for which the County
maintains the original documents.
02-08-03 Election History Files Election Certification, voter turn out data and other historical election information.

Clerk P GC 34090; 2 year minimum requirement
State of California Guidelines; Permanent for election
history files
02-08-04 Candidate Filing Forms and Nomination
Documents, Successful Candidates (Elected
Officials)
Elected officials. Submitted in order to qualify for
candidacy; includes nomination petition, declaration of candidacy, optional candidate statement, signature and
residency verification, consent forms, ballot
designation worksheet, affidavits of residency, optional Code of Fair Campaign Practices declaration, filing
checklists and candidate statement receipt. Nomination
petitions may be viewed by the public but not copied or distributed.

Clerk AT+4 GC 34090; 2 year minimum requirement
EC 17100; 4 years after term ends
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CITY CLERK
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
02-08-05 Candidate Filing Forms and Nomination
Documents, Unsuccessful Candidates
Unsuccessful candidates. Clerk AC+2 GC 34090; 2 year minimum requirement Administrative Decision: Maintain unsuccessful
candidate nomination documents for 2 years after the
election closes.
02-08-06 Initiative Measures, Referendums & Recall
Petitions
Includes petitions with original signatures. Clerk C AC+8M EC 17200; 8 months after election closes for initiative and referendum petitions.

EC 17400; 8 months after election/final examination for election recall petitions.
02-08-07 Council Orientation Materials Information relating to running for and qualifying for City Council and filing requirements and obligations.

Revised and replaced each election.

Clerk S+2 GC 34090; 2 year minimum requirement
Administrative Decision: Maintain for 2 years after
superseded for relevance to subsequent elections.
02-09-00 Fair Political Practices Commission
02-09-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
02-09-02 Campaign Statements – Successful Candidates
(Forms 410, 460, 465, 470, 501, 497)
FPPC Campaign Financial Disclosure Statements for
Elected officials and candidate controlled and/or
committees primarily formed to support or oppose
them. Filing obligation exists until committee is
terminated. Includes noticing and processing
correspondence.

Clerk P GC 81009(b); maintain elected indefinitely
02-09-03 Campaign Statements – Unsuccessful
Candidates (Forms 410, 460, 465, 470, 501,
497)
FPPC Campaign Financial Disclosure Statements for
unsuccessful candidates for office including
committees that directly support or oppose them.

Filing obligation exists until committee is terminated.

Includes noticing and processing correspondence.

Clerk AC+5 GC 81009(b); 5 years for unsuccessful candidates 02-09-04 Campaign Statements – Committees (Forms
410, 460, 470, 497)
FPPC Campaign Financial Disclosure Statements for
general purpose and ballot measure committees. Filing
obligation exists until committee is terminated. Includes noticing and processing correspondence.

Clerk AC+5 GC 81009(b); 5 years for unsuccessful candidates Administrative Decision: Maintain committees
campaign statements for 5 years after closure of the
committee
02-09-05 Campaign and Form 700 Tracking Database &
Log
Tracks noticing, correspondence and filing dates. Clerk ACT Transitory Record; Databases are maintained while active
02-09-06 Statement of Economic Interests (Form 700) –
Elected Officials & 87200 Filers
Mayor, City Council Members, Planning
Commissioners, City Manager, City Attorney, and
Finance Director. Since 2016 Govt. Code Section
87200 filers file electronically with the FPPC. Copies retained on file.

Clerk AC+7 GC 81009(f); 4 year requirement for copies
Administrative Decision: Maintain all forms for 7 years per GC 81009(e) for consistency
02-09-07 Statement of Economic Interests (Form 700) –
Employees & Commissioners, Consultants as
applicable
Positions designated in the City’s Conflict of Interest Code file with the City Clerk.

Clerk AC+7 GC 81009(e); 7 year requirement for originals GC 81009(f); 4 year requirement for copies
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Clerk AC+5 GC 53235(b); 5 years
02-09-09 Forms 801, 802 and 806 Gift to Agency Reports (Form 801), Ceremonial Role Events and Tickets (Form 802) and Public Official
Appointments (Form 806) as applicable and necessary.

Clerk AC+7 GC 81009(e); 7 year requirement for originals GC 81009(f); 4 year requirement for copies
02-10-00 Passports
02-10-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
02-10-02 Transmittals Clerk CY+2 GC 34090; 2 year minimum Passport Agent's Reference Guide; Maintain
transmittal copies for 24 months.
02-10-03 Handbooks & Promotional Materials Includes passport agent's reference guide, flyers, social media and other promotional materials.

Clerk S+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after program
materials are superseded.
02-10-04 Department of State Agency Notices Notices are not distributed to the public, but the content is shared. May include updates on passport application
processing times, changes in operations and other
administrative information.

S+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after program
materials are superseded.
02-11-00 Records Management
02-11-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
02-11-02 Laserfiche EDMS Repository for official electronic records. City-wide IND Transitory Record; Databases are maintained while active
02-11-03 Administration Program planning and policy development research and reference materials. (Reference library of manuals, catalogs, magazines, books, pamphlets, etc. Training
materials). Purged/updated as needed.

City-wide CY+2 GC 34090; 2 year minimum
Administrative Record, State of California Guidelines
02-11-04 Records Retention Schedules Includes history of schedule updates and the current schedules.

P GC 34090; 2 years minimum
State of California Guidelines; 2 years after
superseded
Administrative Decision: Permanent for destruction
tracking purposes.
02-11-05 Destruction Certificates, Destruction
Documentation and Department Destruction
Logs
Signed certificates indicating final disposition of
documents which have met or exceeded approved
retention policy guidelines and have been destroyed.

Clerk P GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after
superseded
RCS Suggestion: Permanent for destruction approvals
for tracking purposes.
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Clerk S+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after
superseded
02-11-07 Records Management Manual Manual of Records Management procedures and policy including instructions and forms. City Clerk will maintain one copy permanently. Departments to
maintain current edition only.

Clerk S+5 GC 34090; 2 year minimum
CCP 343; 4 years to commence action
Administrative Record, State of California Guidelines
recommends retaining for 5 years after superseded.
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Retention
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03-01-00 General City Management Materials
03-01-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
03-01-02 Department Communications & Projects Manager ACT GC 34090.7; Duplicates may be destroyed within the 2 year minimum period. Duplicates must not be kept
longer than the retention life of the original record.

Administrative Record, State of California Guidelines
03-01-03 Weekly Reports to Council Periodic operational news and off-agenda reports to Council from the City Manager. Maintained
electronically in DropBox, shared drives and
Laserfiche.

Manager CY+2 GC 34090; 2 year minimum
State of California Guidelines; 2 years for management
reports
03-01-04 Strategic Planning Includes goals and planning with department directors.

Maintained on the shared drive.

Manager S+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after strategic plan is superseded.
03-01-05 Grand Jury Report Responses to routine Grand Jury requests. Maintained on the shared drive.

Manager CY+2 GC 34090; 2 year minimum requirement
03-01-06 State & Federal Communications Correspondence from the City Manager relating to legislation support or opposition. Maintained on the
shared drive.

Manager CY+2 GC 34090; 2 year minimum requirement
03-01-07 Administrative Hearings From the public. Manager CY+5 GC 34090; 2 year minimum Administrative Record, State of California Guidelines;
State recommends retaining public hearings for 5
years.
03-01-08 Special Event Management City events, including State of the City, BP Graduates, Buena Park Goes to College, ground breaking, ribbon
cutting events, etc.

Manager H CY+2, AR GC 34090; 2 year minimum
Administrative Record, State of California Guidelines
Administrative Decision: Current year plus 2 years,
review annually for historical content
03-01-09 Grant Management Grant applications, awards, and grant management documentation, including required reports.

Manager AFP+5 * 29 CFR 97.36(i)(11); 3 years after final payment 29 CFR 97.42(b); 3 years after final payment
2 CFR 200.334; 3 years after final expenditure report
for federal grants
24 CFR 570.502(a)(7)(i)(a); Deeds/CDBG activities, 4
years after closure of loan
State of California Guidelines; 5 years after grant
closure. * State recommends referring to grant
application close-out procedures, if any.
03-01-10 Check Request Files Department check requests - copies of what is submitted to Finance
Manager ACT GC 34090.7; Duplicates may be destroyed within the 2 year minimum period. Duplicates must not be kept
longer than the retention life of the original record.

Administrative Record, State of California Guidelines
03-01-11 Awards & Commendations City award applications and nominations. Manager H CY+2, AR GC 34090; 2 years minimum Potential historical content. Review for permanent
retention.

CITY MANAGER
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
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CITY MANAGER
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
03-01-12 Emergency Management / Plans & Policies /
Disaster Preparedness & Operations
Electronic master copies stored on the City Hall
network server. Selected hardcopies kept in the City
Manager’s Office, EOC, and elsewhere as needed.

Manager S+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after
superseded for emergency management and mutual
aid strategic plans.
03-02-00 Marketing
03-02-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

Mktg CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2
years for press releases.
03-02-03 Buena Park Today Single paper copy saved as a record. Drafts of content saved on shared drive
Mktg H CY+2, AR GC 34090; 2 year minimum
Administrative Record, State of California Guidelines
Administrative Decision: Review for historical content
and maintain permanently, as determined.
03-02-04 Fliers & Brochures Collateral made for all departments within the City.

Keeper of original graphics. Stored on shared drive.

Mktg H CY+2, AR GC 34090; 2 year minimum
Administrative Record, State of California Guidelines
Administrative Decision: Review for historical content
and maintain permanently, as determined.
03-02-05 Photographs For programs and special events. Potential historical value.

Mktg H P GC 34090; 2 year minimum
Administrative Record, State of California Guidelines
Administrative Decision: Retain permanently for
historical value
03-02-06 Video Productions Council meetings, special events, public service announcements, standard content, etc.

Mktg CY+2, AR GC 54953.5; 30 days after recording
Administrative Decision: Maintain video recordings for
the current year plus 2 years for public convenience,
review for historical content and maintain, as
determined.
03-03-00 Purchasing Division
03-03-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
03-03-02 Purchase Orders Includes the requisitions and backup documentation Purchasing AFP+4 GC 34090; 2 year minimum requirement CCP 337(2) & (3); Statute of limitations
State of California Guidelines; 4 years after audit
Administrative Decision: Maintain purchase orders for
4 years after final payment and close out of the
purchase order.
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CITY MANAGER
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
03-03-03 Request for Proposal / Bid Includes backup information on preparing the request plus the final request along with copies of the
bids/RFPs received. Does not include Public Works
projects.

Purchasing AC+5 GC 34090; 2 years minimum
CCP 337(2) & (3); Statute of limitations
State of California Guidelines; 5 years after audit for successful bids.

Administrative Decision: 5 years after completion of
project associated with the bid.
03-03-04 Invoices Copies of invoices sent to Finance for processing. The City asks for 3 copies of the invoice from the
contractor.

Purchasing CY+1 GC 34090.7; Duplicates may be destroyed within the 2 year minimum period.

Administrative Record, State of California Guidelines
Administrative Decision: Maintain invoice copies for the current year plus 1 year to support and reference the
associated purchase order.
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04-01-00 General Accounting Group
04-01-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
04-01-02 Journal Entries Includes Year-End Journal Entries Finance AA+8 GC 34090; 2 years minimum State of California Guidelines; 2 years after audit
Administrative Decision: Maintain journal entries for 8 years after audit for reference purposes.
04-01-03 Fixed Asset Listings Includes depreciation schedules and inventories. Finance AA+4 GC 34090; 2 year minimum requirement State of California Guidelines; 4 years after audit for fixed asset inventories, no specific retention for
depreciation schedules.
04-02-00 Accounts Payable
04-02-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
04-02-02 Accounts Payable Invoices Includes vendor checks. All paper format. Finance AA+4 GC 34090; 2 year minimum requirement State of California Guidelines; 4 years after audit
04-02-03 Credit Card Statements CalCard statements Finance AA+4 GC 34090; 2 year minimum requirement CCP 337(2) & (3); 4 year statute of limitations
State of California Guidelines; 4 years after audit
04-02-04 W-9 / 1099 Reporting Also includes 1096 summary forms. Finance AA+4 GC 34090; 2 year minimum requirement 26 CFR 31.6001; 4 years after tax return is filed
R&T 19530; 3 years after tax return is filed
29 CFR 516.5; Maintain at least 3 years
State of California Guidelines; 4 years after audit
04-02-05 Vehicle Ownership and Title Title transfers when vehicles sold. Finance LOV State of California Guidelines: Maintain vehicle title for the life of the vehicle. No citation listed.
04-03-00 Accounts Receivable
04-03-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

Finance AA+4 GC 34090; 2 year minimum requirement
CCP 337(2) & (3); Statute of limitations, 4 years for
action
State of California Guidelines; 4 years after audit
04-03-03 Collections For Miscellaneous Invoices that were written-off. Finance AA+4 GC 34090; 2 year minimum requirement CCP 337(2) & (3); Statute of limitations, 4 years for
action
State of California Guidelines; 4 years after audit

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© Citations & Legal Basis

FINANCE
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
04-03-04 Cash Receipts & Deposits Finance AA+4 GC 34090; 2 year minimum requirement CCP 337(2) & (3); Statute of limitations, 4 years for
action
State of California Guidelines; 4 years after audit
04-03-05 Business Licenses Completed Business License Applications Finance AT+4 GC 34090; 2 year minimum requirement CCP 337(2) & (3); Statute of limitations
State of California Guidelines; 4 years after termination 04-04-00 Banking, Investing & Debt Financing
04-04-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

Finance AA+5 GC 34090; 2 years minimum
26 CFR 31.6001-1(e)(2); 4 years
State of California Guidelines; 5 years after audit
04-04-03 Bond Issues Finance P GC 34090; 2 years minimum GC 43900-43903; Destruction guidelines for bonds
CCP 337.5; Statutes of limitations
FC 30210; Maintain
State of California Guidelines; Permanent for bond
issues.
04-04-04 Bond Statements Finance AFP+10 GC 34090; 2 years minimum GC 43900-43903; Destruction guidelines for bonds
CCP 337.5; Statutes of limitations
FC 30210; Maintain
State of California Guidelines; 10 years after
closure/expiration
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City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
04-05-02 Budget Adjustments & Journal Entries Finance AA+5 GC 34090; 2 years minimum State of California Guidelines; 2 years after audit
Administrative Decision: Maintain budget adjustments
for 5 years after the annual audit for reference and to support accounting transactions.
04-06-00 Auditing & Reporting
04-06-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
04-06-02 State Controller Reports Finance P GC 34090; 2 years minimum State of California Guidelines; Permanent
04-06-03 State Mandated Claims Claims filed with the State to reimburse for mandated activities.

Finance AFP+4 GC 34090; 2 year minimum requirement
CCP 337(2) & (3); Statute of limitations, 4 years for
action
State of California Guidelines; 4 years after audit
04-06-04 Prop 172 - MOEs Report filed with Orange County Auditor / Controller for maintenance of effort certification form. Shows
minimum expenditures required for public safety use.

Finance CY+7 GC 34090; 2 years minimum
Administrative Decision: Maintain submitted reports for the current year plus 7 to follow the State's retention period for submitted reports.
04-06-05 Single Audit Finance P GC 34090; 2 years minimum State of Calfornia Guidelines; Permanent
04-06-06 Auditor Schedules (PBC'S) Summary of changes in long-term debt, petty cash, miscellaneous deposits, transfers in/out, auditor
confirmation letters and other schedules provided to
auditors. Workpapers for the annual audits.

Finance CY+2 GC 34090; 2 year minimum
Administrative Record, State of California Guidelines
04-06-07 State & Federal Grants Maintaining expenditures on grants. Finance AC+5 * 29 CFR 97.36(i)(11); 3 years after final payment 29 CFR 97.42(b); 3 years after final payment
2 CFR 200.334; 3 years after final expenditure report for federal grants
24 CFR 570.502(a)(7)(i)(a); Deeds/CDBG activities, 4
years after closure of loan
State of California Guidelines; 5 years after grant
closure. * State recommends referring to grant
application close-out procedures, if any.
04-06-08 FEMA & CalOES Records Disaster recovery applications, including related back- up.

Finance AA+6 GC 34090; 2 years minimum
State of Calfornia Guidelines; Permanent
04-07-00 Payroll
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City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
04-07-02 Payroll Time Sheets Signed by employee and maintained by Finance. AA+6 GC 34090; 2 year minimum requirement 29 CFR 516.2; Maintain
29 CFR 516.6; 2 years
R&T 19530; 3 years after tax return due
R&T 19704; 6 year statute of limitations
LC 1174; 2 years after pay period
26 CFR 31.6001-1; 4 years after tax return due
29 USC 255(a); 2 to 3 years statute of limitations for
minimum wages
State of California Guidelines; 6 years after audit
04-07-03 Payroll Register Finance C P GC 34090; 2 years minimum GC 12946; 4 years after termination
29 CFR 516.2-6; 4 years after tax return filing
29 CFR 1627; 3 years
State of California Guidelines; Permanent
04-07-04 PERS Employee Deduction Reports Record of Deductions Finance C P GC 34090; 2 year minimum requirement GC 12946; 4 years after submission or creation
29 CFR 1627.3(b)(2) EEOC/ADEA requires 1 year after
benefit plan termination
State of California Guidelines; Permanent for PERS
working documents, 4 years after termination for
employee deduction reports.
04-07-05 Payroll Adjustments Includes PAFs Finance C AA+6 GC 34090; 2 year minimum requirement 29 CFR 516.2; Maintain
29 CFR 516.6; 2 years
R&T 19530; 3 years after tax return due
R&T 19704; 6 year statute of limitations
LC 1174; 2 years after pay period
26 CFR 31.6001-1; 4 years after tax return due
29 USC 255(a); 2 to 3 years statute of limitations for
minimum wages
State of California Guidelines; 6 years after audit
04-07-06 Payroll deduction reports Separate from the payroll register. Produced from the financial management system on demand and
rerunable.

Finance C CY+2 GC 34090; 2 year minimum
State of California Guidelines; 2 years for management
reports
04-07-07 Federal & State Tax Report 1095 forms, W2 forms, payroll quarterly reports. Finance AA+6 GC 34090; 2 year minimum requirement 29 USC 436; 5 years
26 CFR 31.6001; 4 years after tax return is filed
R&T 19530; 3 years after tax return is filed
R&T 19704; 6 year statute of limitations
29 CFR 516.2-6; Maintain at least 3 years
State of California Guidelines; 4 years after audit
04-09-00 Utilities
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City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
04-09-02 Water Shut-Off Reports Finance CY+2 GC 34090; 2 years minimum State of California Guidelines; 2 years after completion for utility connections.
04-09-03 Water Billing Journals Weekly billing reports Finance AA+4 GC 34090; 2 years minimum State of California Guidelines; 4 years after audit
04-09-04 Water Collections Finance AA+4 GC 34090; 2 year minimum requirement CCP 337(2) & (3); Statute of limitations, 4 years for
action
State of California Guidelines; 4 years after audit
04-09-05 Water Autopay Forms Completed applications from customers for ACH withdrawls
Finance AT+4 GC 34090; 2 year minimum requirement
CCP 337(2) & (3); 4 year statute of limitations
State of California Guidelines; 4 years after audit
Administrative Decision: Keep customer maintenance
files for 4 years after customer account is closed to
satisfy retention for invoices paid by the customer.
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05-01-00 Personnel Recruitment Records
05-01-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
05-01-02 Recruitment Files Files include job announcements, advertisements, applications, practical test and assessment centers, oral board, rejection letters and eligibility lists. Documents will be managed in NEOGOV.

HR AC+4 GC 12946; 4 years after completion/position filled 29 CFR 1602.14; 1 year after position filled
29 CFR 1627.3; 1 year after position filled
State of California Guidelines; 3 years after
completion/position filled
05-01-03 Background Check Information Includes DOJ fingerprinting, pre-employment physicals and other background checks for hired and non-hired
candidates.

General employees & Commissioners
Safety employees
Not hired applicants
HR
AS+4
P
AC+4
GC 34090; 2 year minimum
PC 832.5; 5 years for officer complaints
State of California Gudelines; 3 years after
termination/separation for hired general employees,
Permanent for hired Safety Personnel; 2 years after
position closes for Safety Personnel not hired.
05-02-00 Personnel Files
05-02-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

HR IND Transitory Record: Maintain while active or until data is transferred to a new tracking system.
05-02-03 Personnel Files Includes Personnel Action Forms, personnel orders, orientation and training certificates, educational
incentive programs, shift changes, original application, performance evaluations, disciplinary actions not related to internal investigations, EDD and EEOC claims,
CalPERS enrollment and associated forms,
employment contracts / agreements (not including union
negotiations and resulting contracts/agreements),
benefit forms, communications and other individual
personnel related documents.

Medical information maintained in the personnel file,
including FMLA, exposure, doctor's notes, and other
medical information.

HR C AS+30 29 CFR 1627.3 - 4; 3 years after termination 29 CFR 1602.30 - 32; 2 - 3 years after termination
29 CFR 516.5 - 6; 3 years after action
29 USC 1113; 6 years after date of last action
29 CFR 1910.1020; 30 years after employee termination
8 CCR 15400; Maintain reports
LC 90 - 139.6; 5 years for auditing
LC 6410; OSHA, maintain
29 CFR 1627.3(b)(1); 1 year from action
GC 12946; 4 years after termination or action
State of California Guidelines; 3 years after termination, 30 after completion/closure for medical files

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HUMAN RESOURCES
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
05-02-04 I-9 Forms - Full Time Employees Maintained in a binder. HR Varies * GC 12946; 2 years after completion/position filled GC 7920.000; Public Records Act, release of
confidential information
29 CFR 1602.14; 1 year after position filled
29 CFR 1607; Maintain
29 CFR 1627.3(b)(1); 1 year from action
29 USC 211c; Maintain, no retention period stated
* USCIS Form I-9; Maintain for 3 years after completion or 1 year after employment is terminated, whichever is
longer.
05-02-05 Livescan Fingerprinting HR CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Maintain fingerprint
information for city employment for 2 years after
termination.
05-02-06 DMV Pull Notices HR S VC 1808.1; must pull record at least every 12 months 05-03-00 Personnel Management Records
05-03-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
05-03-02 Job Descriptions Maintained electronically. HR P GC 34090; 2 year minimum requirement Administrative Decision: Maintain job descriptions
permanently to track the history of the associated job. 05-03-03 Salary Schedule Specific for each job and broken down by bargaining unit. Electronic and tied in with NEOGOV for
recruitments.

HR CY+4 GC 34090; 2 year minimum
GC 12946; 4 years after completion/position filled
29 CFR 516.6(2); 2 years for wage rate tables, etc.
2 CCR 570.5; 5 years for pay schedules and special
compensation records
29 CFR 1602.14; 1 year after action/change
State of California Guidelines; Retain records for the
current year they are drafted, plus two additional years. 05-03-04 Classification & Compensation Includes salary surveys, reclassifications and other compensation related documents. Both hardcopy and
electronic.

HR CY+4 GC 34090; 2 year minimum
GC 12946; 4 years after completion/position filled
29 CFR 516.6(2); 2 years for wage rate tables, etc.
2 CCR 570.5; 5 years for pay schedules and special
compensation records
29 CFR 1602.14; 1 year after action/change
State of California Guidelines; Retain records for the
current year they are drafted, plus two additional years. ™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved.

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HR S+4 GC 34090; 2 year minimum
GC 12946; 4 years after submission or creation
29 CFR 1627.3(b)(2) EEOC/ADEA requires 1 year after
benefit plan termination
State of California Guidelines; 2 years after action
05-03-06 Broker Benefit Renewals Includes the annual benefit renewals. HR S+4 GC 34090; 2 year minimum GC 12946; 4 years after submission or creation
29 CFR 1627.3(b)(2) EEOC/ADEA requires 1 year after
benefit plan termination
State of California Guidelines; 2 years after action
05-04-00 Safety & Training Records
05-04-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
05-04-03 Safety & Employee Training Programs Sign-in sheets, handouts, consultant training programs, tailgate meetings and other program information for
general employee training and lunchtime workshops.

Does not include Police or Fire training.

HR CY+7 GC 34090; 2 year minimum requirement
29 CFR 1627.3(b); 1 year for training records
GC 12946; 4 years after termination
GC 7920.000; PRA, confidential record status
State of California Guidelines; Current year plus 7 years for non-safety training records. Current year plus 2
years for certificates and designations training.
05-04-05 Wellness Program Includes the IIPP, marketing materials and contracts with vendors. Used for safety employees.

HR S+5 GC 34090; 2 year minimum,
8 CCR 3204; 1 year for IIPP training records
State of California Guideline: 5 years after superceded or expired
05-04-07 Random Drug Pulls - DOT Records of inspection, maintenance, and calibration of EBTs
Records of negative and cancelled drug test results and alcohol test results with a concentration of less than

0.02 Records of alcohol test results indicating an alcohol concentration of 0.02 or greater; records of verified
positive drug test results; documentation of refusals to take required alcohol and/or drug tests (including
substituted or adulterated drug test results); SAP
reports; and all follow-up tests and schedules for follow- up tests.

All filed by year completed.

HR C CY+2
CY+1
CY+5
49 CFR 40.333; 1 to 5 years depending upon document
type. All documents must be maintain in a secured area. ™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved.

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HR AC+5 GC 34090; 2 year minimum requirement
29 CFR 1904.33; maintain OSHA reports for 5 years
from the end of the calendar year they relate to.
8 CCR 14300.33; current year plus 5 years for OSHA
300 reports
8 CCR 10102; whichever is longer of the following: 5
years from date of injury; 1 year from date
compensation was last provided; upon payment of all
compensation due; when audit findings are final.

State of California Guideline: 5 years after completed
05-04-11 Ergonomic Requests & Accommodations HR CY+2 GC 34090; 2 year minimum State of California Guidelines; Current year plus 2 years for employee statistics, benefit activity and liability loss reports.
05-05-00 Labor Relations Records
05-05-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
05-05-02 Union Representatives / Organizations Includes correspondence and reviews with labor organizations. Does not include negotiation information.

HR CY+2, AR GC 34090; 2 year minimum requirement
Administrative Decision: Maintain correspondence and
communications for the current year plus 2 years.

Review annually for relevant content.
05-05-03 Negotiations HR P 29 USC 211c; Maintain, indefinite 29 USC 203m; Definitions
29 USC 207g; Definitions
State of California Guidelines; Permanent
05-05-04 Memorandums of Understanding Includes management / confidential resolution. HR P 29 USC 211c; Maintain, indefinite 29 CFR 516.5(b); 3 years
State of California Guidelines; Recommend Permanent
retention without relevant statutes or regulations cited. 05-05-05 Grievances Hired employees, non-sworn:

Hired employees, sworn:

HR C AS+4
AS+5
GC 12946; 4 years after completion
29 CFR 1602.14; 1 year after action/change
29 USC 211c; Maintain, indefinite
29 USC 203m; Definitions
29 USC 207g; Definitions
State of California Guidelines; 2 years after termination for general employees, 5 years after termination for
safety employees
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Hired employees, non-sworn:

Hired employees, sworn:

HR C
AS+4
AS+5
GC 34090; 2 year minimum requirement
GC 12946; 4 years after completion
29 CFR 1602.14; 1 year after action/change
29 USC 211c; Maintain, indefinite
29 USC 203m; Definitions
29 USC 207g; Definitions
State of California Guidelines; 2 years after termination for general employees, 5 years after termination for
safety employees
05-05-07 Interest Arbitrations Award Awards and compensation given to units based on settled complaints.

HR P 29 USC 211c; Maintain, indefinite
29 USC 203m; Definitions
29 USC 207g; Definitions
State of California Guidelines; Permanent
05-05-08 Appeals Appeals based on grievances, disciplinary actions or other labor relations issues.

HR AS+5 GC 12946; Until resolved
29 CFR 1602.14; 1 year after action/change
State of California Guidelines; 2 years after termination for general employees, 5 years after termination for
safety employees
05-06-00 CalPERS Records
05-06-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

Original hardcopy maintained by the City Clerk.

Clerk P GC 34090; 2 year minimum requirement
GC 12946; 4 years after submission or creation
29 CFR 1627.3(b)(2) EEOC/ADEA requires 1 year after
benefit plan termination
State of California Guidelines; Permanent for PERS
documents
05-06-03 Rate Changes Supplied by PERS for rate changes. Accessible electronically on the myCalPERS website.

HR P GC 34090; 2 year minimum requirement
GC 12946; 4 years after submission or creation
29 CFR 1627.3(b)(2) EEOC/ADEA requires 1 year after
benefit plan termination
State of California Guidelines; Permanent for PERS
documents
05-06-04 Valuation Reports Supplied by PERS for rate changes. Accessible electronically on the myCalPERS website.

HR P GC 34090; 2 year minimum requirement
GC 12946; 4 years after submission or creation
29 CFR 1627.3(b)(2) EEOC/ADEA requires 1 year after
benefit plan termination
State of California Guidelines; Permanent for PERS
documents
05-06-05 Correspondence Online via CalPERS. HR CY+2 GC 34090; 2 year minimum requirement State of California Guidlines; Administrative Record
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City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
05-07-02 Workers Compensation Claims Includes copies of information from the TPA on the employee claim. Doctors notes are in the claim file.

HR C P 8 CCR 15400; Maintain reports
8 CCR 15400.2; 5 years
8 CCR 10102; 5 years
LC 129(a); 5 years for auditing
State of California Guidelines; Permanent for workers
compensation working files (claim files, reports,
incidents). Originals filed with third party administrator. 05-07-03 Third Party Administrator & Joint Powers
Authority
Correspondence, reports and general information from
the Third Party Administrator and/or the Joint Powers
Authority.

HR CY+2, AR GC 34090; 2 year minimum requirement
State of California Guidlines; Administrative Record
05-07-04 OSHA 300 Reports & Logs Maintained electronically. Also includes quarterly audit reports.

HR CY+5 GC 34090; 2 year minimum requirement
29 CFR 1904.33; 5 years for OSHA reports
8 CCR 14300.33; 5 years for OSHA 300 reports
8 CCR 10102;5 years from date of injury
State of California Guideline: 5 years after completed
05-07-05 Workers Compensation Loss Run Reports Monthly reports. HR CY+5 8 CCR 15400; Maintain reports 8 CCR 15400.2; 5 years
8 CCR 10102; 5 years
LC 129(a); 5 years for auditing
State of California Guidelines; State recommends
Permanent retention, but no relevant statues; Risk
Management Reports (including Loss Analysis Reports)
are 5 years after completion/closure.
05-08-00 Risk Management Records
05-08-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

HR / Clerk AC+6 GC 34090; 2 year minimum requirement
29 USC 1113; 6 years after date of last action, or 3
years after plaintiff had knowledge of breach or
violation, whichever comes first.

State of California Guideline; 5 years after settlement or closure
05-08-03 Subrogation Claims Processed through a Third Party Administrator.

Electronic records.

HR AC+6 GC 34090; 2 year minimum requirement
29 USC 1113; 6 years after date of last action, or 3
years after plaintiff had knowledge of breach or
violation, whichever comes first.

State of California Guideline; 5 years after settlement or closure
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HR AC+7 GC 34090; 2 year minimum requirement
42 USC 1983; Definitions
GC 25105.5; 5 years after closure/completion
29 USC 1113; 6 years after date of last action, or 3
years after plaintiff had knowledge of breach or
violation, whichever comes first.

GC 910 - 913; 6 months to 1 year after event occurs.

State of California; 7 years after closure for
accident/incident reports
05-08-05 Certificates of Insurance Not related to a contract or agreement. HR CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Permanent for insurance certificates filed separately for contracts/agreements, including insurance filed by licensees.
05-08-06 City Insurance Policies HR P GC 34090; 2 year minimum State of California Guidelines; Permanent for liability and property insurance
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06-01-00 Community Development Administration
06-01-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

Planning IND Transitory Record; Databases are maintained while active
06-02-00 Planning Applications & Projects
06-02-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide Certificates of compliance, lot line adjustments and lot mergers are PW. Home occupancy is Finance.
06-02-02 Planning Permits & Applications Application types include Accessory Dwelling Unit, Adjustment, Artificial Turf, Administrative Interpretation, Conditional Use Permit, Covenants, Conditions, and
Restrictions, Development Agreement, Driveway
Modification, Environmental Impact Report, Extension
of Approval, Extension of Non-Conforming Privileges,
Fence / Block Wall, General Plan Amendment, General
Plan Conformance, Interdepartmental Review,
Landscape / Irrigation Plan CheckLot split (urban lot
split per SB-9) Minor Modification of Conditions,
Negative Declaration Mitigated Negative Declaration,
Preliminary Review, Sign Permit, Sign Plan, Site Plan,
Tentative Parcel Map, Tentative Tract Map, Text
Amendment, Two-unit development (SB9), Variance,
and other real property related planning applications
and permits.

Planning P GC 34090(a); Real property records, maintain Permanently
GC 4003, 4004; Maintain costs, records and plans
H&S 19850; Building plans - Life of Building, with
exceptions
State of California Guidelines; Permanent
06-02-03 Temporary Use Permits Includes christmas tree lots, pumpkin patch, special events and other temporary permits.

Planning AC+2 GC 34090; 2 years minimum
State of California Guidelines; Current year plus 2 years for Temporary Use Permits
06-03-00 General Planning
06-03-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
06-03-02 General Plan & Plan Amendments Includes elements. Planning P GC 34090(a); Real property records, maintain State of California Guidelines; Permanent
06-03-03 Annual Reports Required reports to the State for compliance with state policies on reporting regarding the Housing Element.

Planning CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for periodic reports
06-03-04 Specific Plans Includes specific plans such as entertainment corridor, auto center and associated amendments.

COMMUNITY DEVELOPMENT
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
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City of Buena Park
Record Retention Schedules and UFIRST Index

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Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

COMMUNITY DEVELOPMENT
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
06-04-00 Code Enforcement Records
06-04-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
06-04-02 Code Violations Includes warning letters, notice of correction, liens and other code enforcement information for general and
business license violations.

Code AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after
correction/completion.
06-04-03 Administrative Appeals Appeals for code enforcement violations. Code AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after
correction/completion.
06-05-00 Building Records
06-05-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
06-05-02 Building Permits - Not Issued/Withdrawn Building CY+2 GC 34090; 2 year minimum requirement 06-05-03 Building Permits - Expired Commercial:

Residential:

Building P
AE+6M
H&S 19850; Building plans - Life of Building, with
exceptions
State of California Guidelines; Permanent including
commercial plans
California Building Code 107.5; 180 days for approved
final plans.
06-05-04 Building Permits - Residential Includes Special Inspection Reports, Inspection Reports and Cards with wet signatures, and other documents for
building projects, not including plans.

Residential Plans:

Building P
AC+6M
H&S 19850; Building plans - Life of Building, with
exceptions
State of California Guidelines; Permanent
California Building Code 107.5; 180 days for approved
final plans.
06-05-05 Building Permits - Commercial Includes Site Plan, Floor Plan, Structural Plans, Structural Calculations, Soils Reports, Land Surveys,
Pad Elevations, Special Inspection Reports, Plan Check
Comments / Responses, Request for Waiver for
Accessibility Requirements, Stamped First Page of
OCFA and OC Health Approved Plans, Inspection
Reports and Cards with wet signatures, and other
documents for building projects.

Building P H&S 19850; Building plans - Life of Building, with exceptions
State of California Guidelines; Permanent including
commercial plans
06-05-06 Certificates of Occupancy Building LOB GC 34090(a); Real property records, maintain State of California Guidelines; Life of business
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Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
07-01-00 Public Works Administration
07-01-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

All Divisions AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
07-01-02 Project Management System Work order system and citizen requests. All Divisions IND Transitory Record: Maintain indefinitely or until data is transferred to a new tracking system.
07-01-03 MMS Maintenance Monitoring System GIS system used to track maintenance and inspection activities. Creates and issues work orders.

All Divisions IND Transitory Record: Maintain indefinitely or until data is transferred to a new tracking system.
07-01-04 Outreach, Education & Notifications For City-sponsored events. May include photos and other historical information.

All Divisions CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2
years for Public Works events.
07-01-05 Safety Programs & Procedures Includes sign-in sheets, attendance rosters, training materials for safety training classes and events.

All Divisions CY+7 GC 34090; 2 year minimum requirement 29 CFR 1627.3(b); 1 year for training records
GC 12946; 2 years after termination
GC 7920.000; PRA, confidential record status
State of California Guidelines; Current year plus 7
years for non-safety training records. Current year plus 2 years for certificates and designations training.
07-02-00 Engineering
07-02-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

All Divisions AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
07-02-02 Permits Plus PW Eng IND Transitory Record: Maintain indefinitely or until data is transferred to a new tracking system.
07-02-03 GIS / Mapping Includes truck routes and circulation maps. Hosted on the GIS web server.

PW Eng IND Transitory Record: Maintain indefinitely or until data is transferred to a new tracking system.
07-02-04 Infrastructure Maps Maps for storm drains, lighting, utilities and other infrastructure maps.

PW Eng P GC 34090(a); Real property records, maintain
GC 4003, 4004; Maintain
H&S 19850; Building Plans - Life of Building, with
exceptions
CCP 337.15; 10 years
State of California Guidelines; Permanent
07-02-05 Hazard Mitigation Plan All Divisions P GC 34090; 2 year minimum requirement State of California Guidelines: Current year plus 2
years, with caveat recommendation of permanent for
environmentally sensitive documents.
07-02-06 Traffic Change Requests Includes public requests for street signs, red curbs, traffic calming and other traffic related changes.

Maintained electronically by address on the shared
drives.

PW Eng AC+2 GC 34090; 2 year minimum requirement
Administrative Decision: Maintain traffic change
requests for 2 years after the request is
accommodated or denied.

AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2019. All rights reserved.

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Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
07-02-07 Plan Checks, Building & Planning PW Eng AC+2 GC 34090; 2 year minimum requirement Administrative Decision: Maintain plan checks for 2
years after completion or closure of the project.
07-02-08 Traffic Studies & Surveys PW Eng S+2 GC 34090; 2 year minimum requirement State of California Guidelines; Completion of survey
plus 2 years
Administrative Decision: Maintain traffic studies and
surveys for 2 years after superseded.
07-02-09 Traffic Control Plan Checks Plan checks on submittals for various projects. S+2 GC 34090; 2 year minimum requirement 07-02-10 ADA Transition Plan PW Eng S+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after completion for curb and sidewalk improvements
07-03-00 Capital Improvement Program
07-03-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

All Divisions AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
07-03-02 Design & Engineering Records Construction of new facilities. CIP Construction Records including planning, design, construction,
conversion or modification of local government- owned
facilities, structures & systems; environmental / CEQA
reports and documents (ie. streets, curbs, gutters,
sidewalks, storm drains, etc.) Supporting documents
including appraisal reports, bidders lists, non-
environmental reports, schedules, exhibits
PW Eng P GC 34090(a); Permanent for real property related documents
GC 4003, 4004, Maintain
CCP 337.15; 10 years
State of California Guidelines; Permanent for capital
improvements
07-03-03 Construction Records Includes bid documents, certified payroll, insurance, construction correspondence, transmittals, submittals,
specifications, DBE, RFQ/RFI and other construction
related documents.

AC+10 CCP 337.15; 10 years
State of California Guidelines; 10 years after
completion for capital improvement projects.
07-03-04 Correspondence & Administration General correspondence and communications related to planning the associated project.

AC+2 GC 34090; 2 year minimum requirement
07-04-00 Engineering Permits
07-04-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

All Divisions AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
07-04-02 Encroachment Permits Includes street cuts, paving temporary encroachments, permanent construction encroachment permits, and
non-standard permanent encroachments in City right-of-
way.

PW Eng P GC 34090(a) Real property records, maintain
Permanently
GC 4003, 4004; Maintain
H&S 19850; Life of Building, with exceptions
State of California Guidelines; Permanent for
construction based encroachment permits.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2019. All rights reserved.

SAMPLE
Record Retention Schedules and UFIRST Index

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07-00-00 PUBLIC WORKS
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
07-04-03 Film Permits Encroachment permit specifically for filming. PW Eng AE+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current Year plus 2
years for maintenance projects, and for temporary use
permits.
07-04-04 Oversize Transportation Permits Temporary use permit for access of oversized vehicles. PW Eng AE+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current Year plus 2
years for maintenance projects, and for temporary use
permits.
07-04-05 Geological Permits Used for various water wells. PW Eng P GC 34090(a), Real property records, maintain CCP337, 337.1(a), 337.15; Statutes of limitations
GC 4003, 4004; Maintain
State of California Guidelines; Permanent
07-04-06 Hauling Permits PW Eng AE+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current Year plus 2
years for maintenance projects, and for temporary use
permits.
07-04-07 Construction Water Meter Permits Temporary use permit associated with a specific job. PW Eng AE+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current Year plus 2
years for maintenance projects, and for temporary use
permits.
07-05-00 Private Developments
07-05-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

All Divisions AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
07-05-02 Grading & Transportation Permits Includes haul routes and the permit for transportation of 50 cubic yards or more of materials.

PW Eng P GC 34090(a), Real property records, maintain
CCP337, 337.1(a), 337.15; Statutes of limitations
GC 4003, 4004; Maintain
State of California Guidelines; Permanent
07-05-03 Plan Review/Working Files Plan checks for grading plans, survey maps and reports.

PW Eng CY+2 GC 34090; 2 year minimum requirement
07-05-04 Subdivision Working Files Includes correspondence with surveyors, plan review information and other project related documents used
to support Community Development projects.

PW Eng AC+10 GC 34090; 2 year minimum requirement
CCP 337.15; 10 years
07-05-05 Final Parcel / Tract Maps Includes correspondence with surveyors, plan review information and other project related documents used
to support Community Development projects.

PW Eng P GC 34090(a); Real property records, maintain
GC 4003, 4004; Maintain
H&S 19850; Building Plans - Life of Building, with
exceptions
CCP 337.15; 10 years
State of California Guidelines; Permanent
07-05-06 Lot Line Adjustments Includes correspondence with surveyors, plan review information and other project related documents used
to support Community Development projects.

PW Eng P GC 34090(a); Real property records, maintain
GC 4003, 4004; Maintain
H&S 19850; Building Plans - Life of Building, with
exceptions
CCP 337.15; 10 years
State of California Guidelines; Permanent
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2019. All rights reserved.

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Legend:

All Divisions AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
07-06-02 Maintenance Agreement Maintenance and on-call agreements including painting, roofing, janitorial and other contracted
maintenance work.

PW Ops AC+4 CCP 337.2; Statutes of limitations
CCP 343; Statutes of limitations
48 CFR 4.703; 3 years after final payment
48 CFR 4.705-1; 4 years after completion for
accounting, payroll, purchasing records, et. al.
07-06-03 Facility Permits Includes outside permits and regulatory compliance documents for City buildings and facilities, such as fire, elevator and other permits from the State and County.

Also include backflow testing.

PW Ops AE+2 GC 34090; 2 year minimum requirement
State of California Guidlines; Current year plus 2 years for municipal facility rental / use permits
07-08-00 Parks
07-08-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

PW Ops P GC 34090(a); Real property records, maintain
GC 4003, 4004; Maintain
H&S 19850; Building Plans - Life of Building, with
exceptions
CCP 337.15; 10 years
State of California Guidelines; Permanent
07-08-03 Play Structure Inspection & Maintenance PW Ops AC+3 CCP 338; 3 years for action State of California Guidelines; Completion plus 2 years for inspection records in Parks, and 2 years after audit for equipment inventories.
07-08-04 Heritage Trees Includes applications, permits and other information about heritage trees.

PW Ops L+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Maintain tree
maintenance records for the current year plus 2 years.

Administrative Decision: Maintain tree history files for the life of the tree plus 2 years for historical trending. 07-09-00 Streets
07-09-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

All Divisions AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
07-09-02 Street Maintenance Projects Maintained by supervisor to track street maintenance projects. Includes sidewalks, signs, striping/markings, maintenance projects and other stree information.

PW Ops AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after completion for maintenance projects.
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PW Eng AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after completion for maintenance projects.
07-09-04 Inspections & Assessments Records of inspections and condition assessments. PW Ops AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years plus the current year for maintenance and operations projects.
07-10-00 Fleet
07-10-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

All Divisions AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
07-10-02 Maintenance Contracts Includes contracts under City Manager's authority for services maintained within Public Works.

PW Ops AC+4 CCP 337.2; Statutes of limitations
CCP 343; Statutes of limitations
48 CFR 4.703; 3 years after final payment
48 CFR 4.705-1; 4 years after completion for
accounting, payroll, purchasing records, et. al.
07-10-03 Vehicle & Equipment Maintenance Records Paper history of equipment and vehicles. Includes registration, purchase, maintenance and other specific
vehicle and equipment related information. Also
tracked in Hansen.

PW Ops LOV+4 GC 34090; 2 year minimum requirement
CCP 343; 4 years for action
State of California Guidelines state life of the vehicle plus 2 years for fuel, maintenance and repair records of vehicles. State does not reference any citations.
07-10-04 Daily & Quarterly Inspection Forms PW Ops CY+2 GC 34090; 2 year minimum requirement.

State of California Guidelines; 2 years plus the current year.
07-10-05 Biennial Inspection of Terminals (BIT) Records Inspection of vehicles by the DOT. PW Ops CY+2 GC 34090; 2 year minimum requirement VC 3450.12; maintain inspection reports for at least 2
years. 25 month inspection period.
07-10-06 BIT Audits Annual CHP audit of BIT records. Review drivers licenses, drug pull records, driver training and medical records for drivers.

PW Ops CY+2 GC 34090; 2 year minimum requirement
VC 3450.12; maintain inspection reports for at least 2
years. 25 month inspection period.
07-10-07 BAR Inspections Combined with California Air Resources Board. PW Ops AA+2 GC 34090; 2 year minimum requirement.

State of California Guidelines; 2 years plus the current year for permits; may depend upon the agency.

Administrative Decision: Maintain inspection records
for 2 years after completion to follow State retention for the CARB permit.
07-10-08 Portable Diesel Equipment BAAQMD inspects these records periodically (if there is a change or addition to the equipment).

PW Ops AC+2 GC 34090; 2 year minimum requirement.

State of California Guidelines; 2 years plus the current year for permits; may depend upon the agency.

Administrative Decision: Maintain inspection records
for 2 years after completion to follow State retention for the CARB permit.
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Legend:

State of California Guidelines; 2 years plus the current year for permits; may depend upon the agency.

Administrative Decision: Maintain inspection records
for 2 years after completion to follow State retention for the CARB permit.
07-10-10 Daily Vehicle Inspection Log Inspection of vehicles by drivers prior to driving.

Required by the DOT. Includes safety equipment, liquid
levels, tire condition, appearance, operations, lights.

Maintain the old and new books in the vehicle.

PW Ops CY+2 GC 34090; 2 year minimum requirement.

State of California Guidelines; 2 years plus the current year.
07-10-11 Weekly Fuel Island Inspections Includes inspections of gas and diesel fuel tanks.

County inspects the tanks monthly and maintains the
records. No records maintain by the City.

PW Ops AA+3 GC 34090; 2 year minimum requirement
CCP 337(2) & (3); SOL of 4 years
State of California Guidelines; 3 years after audit
07-10-12 Hazardous Waste Manifests Used for disposal of oil filters, used oil, sweeping compound and other hazardous waste materials.

PW Ops CY+10 GC 34090; 2 year minimum requirement
40 CFR 122.21; 3 to 5 years
State of California Guidelines; Current year plus 10
years for hazardous waste disposal documents.
07-10-13 Tire Disposal Records Release slips from the recycler. PW Ops CY+10 GC 34090; 2 year minimum requirement 40 CFR 122.21; 3 to 5 years
State of California Guidelines; Current year plus 10
years for hazardous waste disposal documents.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2019. All rights reserved.

City of Buena Park
Record Retention Schedules and UFIRST Index

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08-00-00 COMMUNITY SERVICES
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
08-01-00 Recreation & General Administration
08-01-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
08-01-02 ActiveNet Recreation IND Transitory Record: Maintain indefinitely or until data is transferred to a new tracking system.
08-01-03 When2Work Scheduling software system for all divisions. Recreation IND Transitory Record: Maintain indefinitely or until data is transferred to a new tracking system.
08-01-04 Buena Park Today Brochure Brochure listing events and schedules for programs. Recreation CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years 08-01-05 Recreation Programs Includes program rules, attendance sheets, code of conduct, curriculum, City contact information filed by
City and co-sponsored programs.

Recreation CY+2 GC 34090; 2 year minimum requirement
CCP 335.1; 2 years for action on injuries caused by
neglect.

State of California Guidelines; 2 years plus the current year.
08-01-06 Registration Packets Includes waivers, schedule change forms, names, address, emergency contacts, IEPs, field trip forms and other registration related information. Maintained
alphabetically by quarter.

Recreation C CY+2 GC 34090; 2 year minimum requirement
CCP 335.1; 2 years for action on injuries caused by
neglect.

State of California Guidelines; 2 years plus the current year.
08-01-07 Cash Receipts & Deposit Breakdown Written receipts for individuals. Not sent to Finance. Recreation AA+4 GC 34090; 2 year minimum requirement CCP 337(2) & (3); Statute of limitations, 4 years for
action
State of California Guidelines; 4 years after audit
08-01-08 Special Events Includes contact information, planning, supply acquisition, staffing, vendor applications and
evaluations, outreach, copies of contracts and other
event organization information. May include egg hunts,
summer concert series
Recreation CY+2 GC 34090; 2 year minimum requirement
CCP 335.1; 2 years for action on injuries caused by
neglect.

State of California Guidelines; 2 years plus the current year.
08-01-09 Instructors Includes contracts and other instructor information. Recreation AS+4 CCP 337.2; Statutes of limitations of 4 years CCP 343; Statutes of limitations of 4 years
Administrative Decision: Maintain instructor files for 4 years after the instructor separates from the City.
08-01-10 Volunteers Includes the application, contact information, waivers, correspondence and any general information about the
volunteer.

Accepted applications
Denied applications
Recreation C
AS+2
AC+2
GC 12946; 2 years after completion/position filled
State of California Guidelines; 2 years after
completion/position filled
08-01-11 Youth Sports Scholarship May include sensitive personal information. Subsidized discount to elligible students.

Recreation C CY+2 GC 34090; 2 year minimum requirement
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
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City of Buena Park
Record Retention Schedules and UFIRST Index

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Legend:

Recreation AC+7 GC 34090; 2 year minimum requirement
42 USC 1983; Definitions
GC 25105.5; 5 years after closure/completion
29 USC 1113; 6 years after date of last action, or 3
years after plaintiff had knowledge of breach or
violation, whichever comes first.

GC 910 - 913; 6 months to 1 year after event occurs.

State of California; 7 years after closure for
accident/incident reports
08-02-00 Facilities
08-02-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
08-02-02 Rental / Use Agreements Includes applications, joint use agreements, proof of insurance and other rental documents for picnic,
clubhouses, room rentals and other facility rentals.

Recreation AC+4 CCP 337.2; Statutes of limitations
CCP 343; Statutes of limitations
48 CFR 4.703; 3 years after final payment
48 CFR 4.705-1; 4 years after completion for
accounting, payroll, purchasing records, et. al.
08-02-03 Daily Logs Logs completed by staff for after facility usage. Recreation CY+2 GC 34090; 2 year minimum requirement 08-03-00 Senior Center
08-03-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

Includes qualification questions and guidance to
programs. May include personal information for loans in ED.

Senior Svcs C CY+2 GC 34090; 2 year minimum requirement 08-03-03 Senior Programs Includes program rules, attendance sheets, code of conduct, curriculum, City contact information filed by
City and co-sponsored programs.

Senior Svcs CY+2 GC 34090; 2 year minimum requirement
CCP 335.1; 2 years for action on injuries caused by
neglect.

State of California Guidelines; 2 years plus the current year.
08-03-04 Registration Packets Includes waivers, schedule change forms, names, address, emergency contacts, IEPs, field trip forms and other registration related information. Maintained
alphabetically by quarter.

Senior Svcs C CY+2 GC 34090; 2 year minimum requirement CCP 335.1; 2 years for action on injuries caused by
neglect.

State of California Guidelines; 2 years plus the current year.
08-03-05 Instructor Sign-in Sheets Sent to North Orange County Community College District for Life Skills Education Advancement Program.

Senior Svcs CY+2 GC 34090; 2 year minimum requirement
CCP 335.1; 2 years for action on injuries caused by
neglect.

State of California Guidelines; 2 years plus the current year.
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City of Buena Park
Record Retention Schedules and UFIRST Index

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Legend:

Senior Svcs C AT+2 GC 34090; 2 year minimum requirement CCP 335.1; 2 years for action on injuries caused by
neglect.

State of California Guidelines; 2 years plus the current year.

Administrative Decision: Maintain while applicant is
actively participating in programs plus 2 years.
08-03-07 Food Distribution Program Receipts from Second Harvest. No individual information collected. Includes temperature logs.

Senior Svcs CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years 08-03-08 Home Delivery Nutrition Program Provided by Orange County Meals on Wheels. City receives approvals and routes provided. Includes name,
address and phone number for the clients.

Senior Svcs C AT+2 GC 34090; 2 year minimum requirement CCP 335.1; 2 years for action on injuries caused by
neglect.

State of California Guidelines; 2 years plus the current year.

Administrative Decision: Maintain while applicant is
actively participating in programs plus 2 years.
08-03-09 Site Inspections Performed occassionally by Meals on Wheels to check whether the City is following protocol for food service.

Senior Svcs CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years 08-03-10 Safe Serve Certifications For food distribution. Senior Svcs CY+2 GC 34090; 2 year minimum requirement 08-03-11 Transportation Weekly Report Weekly County summary of transportation reimbursements for the program. Finance receives
funds from the County based on the reimbursement
form.

Senior Svcs CY+2 GC 34090; 2 year minimum
State of California Guidelines; 2 years for management
reports
08-03-12 Senior Transportation Includes intake forms to qualify for the services. For non- emergency and general transportation services. Filed by individual.

Senior Svcs AT+2 GC 34090; 2 year minimum requirement
CCP 335.1; 2 years for action on injuries caused by
neglect.

State of California Guidelines; 2 years plus the current year.

Administrative Decision: Maintain while applicant is
actively participating in programs plus 2 years.
08-03-13 Buena Park Senior Center Gift Shop Includes sales tax information, deposit slips, bank statements, daily transaction and other documents.

Senior Svcs AA+4 GC 34090; 2 year minimum requirement
CCP 337(2) & (3); Statute of limitations, 4 years for
action
State of California Guidelines; 4 years after audit
08-04-00 Fine Arts
08-04-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
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Fine Arts AC+5 CCP 337.2; Statutes of limitations
CCP 343; Statutes of limitations
48 CFR 7.703; 3 years after final payment
48 CFR 4.705 et. seq; 4 years for contractor related
records
State of California Guidelines; 5 years after closure or completion of contract or agreement
08-05-00 Aquatics
08-05-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
08-05-02 Emergency Action Plans For active shooter, disaster, fire and other emergency actions. Staff trained and drilled on procedures.

Recreation S+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after superseded 08-05-03 Lifeguard Certifications Recreation AS+4 GC 34090; 2 year minimum requirement 29 CFR 1627.3(b); 1 year for training records
GC 12946; 4 years after termination
GC 7920.000; PRA, confidential record status
State of California Guidelines; Current year plus 2 years for certificates and designations training.
08-05-04 Opening & Closing Logs Includes communications logs between managers on all pool programs for opening and closing procedures.

Recreation CY+2 GC 34090; 2 year minimum requirement
08-06-00 Homeless Outreach Services
08-06-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

Homeless C CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Maintain for the Current Year plus 2 years
08-06-03 Case Management - Non-Covid Includes linkages to social services and other case documents
Homeless C AS+7 * H&S 123145; * Under 18 - 1 year after 18th birthday or 7 years, whichever is longer. Over 18 - 7 years after
discharge
45 CFR 164.530(j)(2); 6 years
08-06-04 Case Management - Covid Related Includes linkages to social services and other case documents
Homeless C AS+7 * H&S 123145; * Under 18 - 1 year after 18th birthday or 7 years, whichever is longer. Over 18 - 7 years after
discharge
45 CFR 164.530(j)(2); 6 years
08-06-05 Unserved Intakes Homeless C CY+2 GC 34090; 2 year minimum requirement 08-06-06 Outreach & Engagement Includes linkages to social services and other outreach documents
Homeless CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Maintain for the Current Year plus 2 years
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Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
09-01-00 Administration / Chief of Police
09-01-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

COP/Admin CY+2 GC 34090; 2 year minimum
Administrative Record, State of California Guidelines
09-01-03 CHP 187 Vehicle Pursuits Includes a log tracking filing and sending the report, a summary of the actions, and proof of delivery from the
CHP.

COP/Admin IND VC 17004.7; Maintain vehicle pursuit records, no retention.
09-01-04 General Orders Maintained in Power DMS. COP/Admin C P GC 34090; 2 year minimum requirement State of California Guidelines; Permanent, no citation
given.
09-01-05 Grand Jury Inspection COP/Admin CY+2 GC 34090; 2 year minimum requirement 09-01-06 Grants Federal, state and county grants. COP/Admin AFP+5 * 29 CFR 97.36(i)(11); 3 years after final payment 29 CFR 97.42(b); 3 years after final payment
2 CFR 200.334; 3 years after final expenditure report for federal grants
24 CFR 570.502(a)(7)(i)(a); Deeds/CDBG activities, 4
years after closure of loan
State of California Guidelines; 5 years after grant
closure. * State recommends referring to grant
application close-out procedures, if any.
09-01-07 ID Fobs Access to buildings COP/Admin S+2 GC 34090; 2 year minimum requirement Administrative Decision: Maintain fob assignment lists
for 2 years after superseded.
09-01-08 Livescan Fingerprinting Includes fingerprint requests. Kept for 30 days. COP/Admin C CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Maintain fingerprint
information for city employment for 2 years after
termination.
09-01-09 Officer Identification Includes names and identification numbers of officers, PSA and TSA. Maintained in Spillman and in a separate
spreadsheet.

COP/Admin C S+2 GC 34090; 2 year minimum requirement
Administrative Decision: Maintain officer identification spreadsheet for 2 years after superseded.
09-01-10 Personnel Orders Includes internal transfers of personnel. COP/Admin C CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for watch assignments, daily schedules and
timekeeping records.

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Employees:

Reservists & Volunteers:

COP/Admin C
P
AS+6
29 CFR 1627.3 - 4; 3 years after termination
29 CFR 1602.30 - 32; 2 - 3 years after termination
29 CFR 516.5 - 6; 3 years after action
29 USC 1113; 6 years after date of last action
GC 12946; 4 years after termination or action
State of California Guidelines; 3 years after termination Administrative Decision: Maintain employee files
permanently to support service in the Police
Department and request from other agencies.
09-01-12 Personnel, Unsuccessful For employees, reservists and volunteers. Includes applications and recruitment materials.

COP/Admin C AC+4 GC 12946; 4 years after completion/position filled 29 CFR 1602.14; 1 year after position filled
29 CFR 1627.3; 1 year after position filled
State of California Guidelines; 3 years after
completion/position filled
09-01-13 Retiree Qualification Permits Identification for police employees and retirees for carrying firearms. Retirees need to qualify for carrying.

COP/Admin AE+2 GC 34090; 2 year minimum requirement
PC 12071, Maintain records
PC 12078, Maintain records
State Recommendation, 2 years after the license
expires.
09-01-14 Rules & Regulations COP/Admin C P GC 34090; 2 year minimum requirement State of California Guidelines; Permanent, no citation
given.
09-01-15 Surveillance Recordings - Police Facilities Includes in-building and parking lot surveillance.

Maintained by Axon.

COP/Admin 180 Days GC 34090.6; 100 days. * If a claim is filed or pending litigation, retain with the case file.

State of California Guidelines; 180 days for audio,
telephone and radio communication tapes, with
exceptions of recordings pertaining to GC 34090.6
09-01-16 Time Off Requests Includes vacation sign ups and special details. Moves the bulk of staff all at once based on the event / order.

COP/Admin CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for watch assignments, daily schedules and
timekeeping records.
09-01-17 Reserve Hours Monthly Summary Management report. COP/Admin CY+2 GC 34090; 2 year minimum State of California Guidelines; 2 years for management
reports
09-01-18 Emergency Operations Includes the EOC plan and associated procedures for the City.

EOC
Coordinator
S+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after superseded for emergency management and mutual aid strategic
plans.
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Legend:

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
09-02-02 Telephone & Radio Communications Stored on data tapes. C&IT 2Y Rotating GC 34090.6; 100 days. * If a claim is filed or pending litigation, retain with the case file.

State of California Guidelines; 180 days for audio,
telephone and radio communication tapes, with
exceptions of recordings pertaining to GC 34090.6
Administrative Decision: Maintain communication
recordings for a rotating 2 year period. Kept in the
Verint System.
09-02-03 Mobile Audio & Video Includes tape recordings and video from body worn systems.

Non-evidence, Police Report with No Arrest, Detention / Arrest, Traffic / Pedestrian Contact with No Report:

Violent Crime Report, Use of Force, Administrative,
Complaint Against Employee or Agency:

Critical Incident, Homicide:

C&IT
C
2Y
5Y or 15Y*
P
PC 832.18(5)(A)&(B); 60 days for nonevidetiary data, 2
years for evidentiary data.

State of California Guidelines; Current year plus 2 years for misdemeanors/infractions with no arrests,
identifiable property or missing persons.

EVC 1045; Discovery of officer information on Internal
Affairs cases. 5 year access limit.

CCP 338 et al.; up to 3 years after commission of
offense or after realization of offense.

PC 832.5; 5 years after case closure with no sustained
misconduct, *15 years with sustained misconduct;
confidential document not for public exposure.

PC 799; No statutes of limitations on actions
CCP 335.1; Must commence action within 2 years
Indefinite retention is recommended by DOJ and CA
Law Enforcement Officers Assoc.

State of California Guidelines; Permanent
09-02-04 Digital Audio Recordings C&IT 180 Days * GC 34090.6; 100 days. * If a claim is filed or pending litigation, retain with the case file.

State of California Guidelines; 180 days for audio,
telephone and radio communication tapes, with
exceptions of recordings pertaining to GC 34090.6
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Non-evidence, Police Report with No Arrest, Detention / Arrest, Traffic / Pedestrian Contact with No Report:

Violent Crime Report, Use of Force, Administrative,
Complaint Against Employee or Agency:

Critical Incident, Homicide:

C&IT
C
2Y
5Y or 15Y*
P
PC 832.18(5)(A)&(B); 60 days for nonevidetiary data, 2
years for evidentiary data.

State of California Guidelines; Current year plus 2 years for misdemeanors/infractions with no arrests,
identifiable property or missing persons.

EVC 1045; Discovery of officer information on Internal
Affairs cases. 5 year access limit.

CCP 338 et al.; up to 3 years after commission of
offense or after realization of offense.

PC 832.5; 5 years after case closure with no sustained
misconduct, *15 years with sustained misconduct;
confidential document not for public exposure.

PC 799; No statutes of limitations on actions
CCP 335.1; Must commence action within 2 years
Indefinite retention is recommended by DOJ and CA
Law Enforcement Officers Assoc.

State of California Guidelines; Permanent
09-02-06 Databases Includes all enterprise and other databases used in the City.

C&IT IND Transitory Record: Maintain indefinitely or until data is transferred to a new tracking system.
09-02-07 MDC Messages Mobile Digital Computers. Considered a conversation or text.

C&IT 180 Days * GC 34090.6; 100 days. * If a claim is filed or pending litigation, retain with the case file.

State of California Guidelines; 180 days for audio,
telephone and radio communication tapes, with
exceptions of recordings pertaining to GC 34090.6.

PC 832.7(b)(7)(c); 180 days after discovery, or 30 days after closure of case, to release records as part of a
PRA, use of force.
09-03-00 Court Liaison Office
09-03-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
09-03-02 Daily Payroll Report Maintained electronically in an MS Access database (Court DB) Used for tracking hours that employees and
officers appearing in court.

Court CY+2 GC 34090; 2 year minimum requirement
09-03-03 Payroll Court Ledger Excel sheet printed after daily payroll report entered into the Court DB database. Forwarded to Finance for
payroll.

Court CY+2 GC 34090; 2 year minimum requirement
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Legend:

Court CY+2 GC 34090; 2 year minimum requirement
09-03-05 Subpoenas Duces tecum and appearance subpoenas received via email from the courts. Some received by mail or in
person by other entities.

Court CY+2 GC 34090.7; Duplicate records may be destroyed at any point before the total retention period
State of California Guidelines; Current year plus 2
years. Courts/County maintain the original record.
09-04-00 Crime Prevention
09-04-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
09-04-02 Monthly Statistical Reports Reports and data generated internally and distributed to requesting divisions/units, departments, agencies or the public.

Crime CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for weekly, monthly, quarterly and annual statistical
reports.
09-04-03 Alarm Permits & False Alarms Police alarm permits renewed annually. Crime CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for false alarm duplicates.
09-04-04 Street Vendor Permits Crime AE+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for temporary use permits
09-04-05 Temporary Use & Annual Permits Includes ABC licenses, block parties, entertainment, film and other temporary permits and licenses.

Crime AE+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for temporary use permits
09-04-06 Massage Establishments Permit renewed every 2 years. Crime AE+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after expiration for massage parlor permits.
09-04-07 Second Hand Dealer Licenses Includes licenses for antique dealers and other second hand sellers.

Crime AE+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for secondhand dealers and pawn broker licenses.
09-04-08 Promotional Materials & Outreach Crime CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years ™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved.

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Legend:

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
09-05-02 Latent Fingerprints Latent Fingerprint cards are in secured CSI office in a locked filing drawer. Results are scanned into Spillman and cards maintained separately.

Forensics P State of California Guidelines; Maintain latent fingerprint records for case statute of limitations or until evidence in case is destroyed. No citations listed. Reference
Penal Code sections under the Records group for
retention.

Administrative Decision: Maintain latent fingerprint
records permanently to support potential future
reference.
09-06-00 Internal Investigations
09-06-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
09-06-02 Citizen Complaints Form completed by a citizen. Complaints become formal investigations. Non-complaints are forwarded to
other divisions or departments, as needed.

IA AC+7 GC 34090; 2 year minimum requirement
42 USC 1983; Settlement of civil rights complaint plus 7 years
09-06-03 Critical Incident Reviews Includes any time that an officer intentional or unintentional discharges their firearm and death in
custody reporting and logs.

Where officer shows no sign of sustained conduct:

Where officer shows signs of sustained conduct:

IA C
AC+5
AC+15
EVC 1045; Discovery of officer information on Internal
Affairs cases. 5 year access limit.

GC 12946; Personnel records, 2 years after termination.

PC 801.5; 4 years to commence prosecution
PC 832.5(b); 5 years after closure for lack of sustained conduct, 15 years after closure with proof of sustained conduct, confidential document not for public exposure.

VC 2542 & 2547; Officer fraud or misrepresentation. 3
years after act or omission.

State Recommendation; Closure of case plus 25 years,
2 years plus the current year for death in custody
reporting.

DOJ regulates, if not involving felonies, the report can be destroyed after 3 years, provided that accounting of incident has been placed with the case file.
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Legend:

EVC 1045; 5 years for conduct
PC 801.5; SOL of 4 years after event
PC 803(c); public officer, crime descriptions
VC 2547; SOL of 3 years for officer fraud
GC 12946; 4 years after completion/position filled
09-06-06 Pitchess Motions Legal document seeking information in police officers' personnel file. Copy maintained with the officer's file.

IA CY+2 GC 34090; 2 year minimum requirement
09-06-07 Use of Force Review Board Reports IA CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for use of force files
09-06-08 Supervisory Notes / Records of Discussion Maintained under lock and key by each division for employees. Notes and observations on performance
related issues for the deployment period. Cycle varies
and results are maintained by the highest level
supervisor of the officer. Related to training.

IA C AS+6 29 CFR 1627.3 - 4; 3 years after termination
29 CFR 1602.30 - 32; 2 - 3 years after termination
29 CFR 516.5 - 6; 3 years after action
29 USC 1113; 6 years after date of last action
GC 12946; 4 years after termination or action
State of California Guidelines; 5 years after termination for safety employees.
09-07-00 Investigations
09-07-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
09-07-02 Sex / Arson Registrants Sex offenders - Adult
Sex offenders - Juvenile
Investigations V, C LOR+2
* Varies
GC 34090; 2 years minimum
* PC 290; definitions and references
W&IC 781; 5 years after record sealed or when juvenile
reaches 38 years. Permanent if tried as an adult.

State of California Guidelines; Life of registrant within jurisdiction for arson, sex and narcotics.
09-07-03 Homicide Investigations V, C P PC 187; Definitions PC 799; No statutes of limitations on actions
Indefinite retention is recommended by DOJ and CA
Law Enforcement Officers Assoc.
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Department of Justice recommends 25 years.

Administrative Decision: Maintain sex crime cases for 2 years after proof of offender's death.
09-07-06 Registration Files - 11590 HS Drug registrants. Maintained in Spillman RMS. Investigations LOR+2 GC 34090; 2 year minimum requirement H&S 11594; 5 years after termination of parole or
probation
PC 186.32; 5 years after last registration requirement
State of California Guidelines; Life of registrant within jurisdiction for arson, sex and narcotics.
09-07-07 Registration Files - 290 Adults For sex offenders. Activity based on ORI status.

Maintained in Detective Aides cubicle area and inactive files are in the Detectives/Investigations storage room.

Investigations LOR+2 GC 34090; 2 years minimum
* PC 290; definitions and references
W&IC 781; 5 years after record sealed or when juvenile
reaches 38 years. Permanent if tried as an adult.

State of California Guidelines; Life of registrant within jurisdiction for arson, sex and narcotics.
09-07-08 Registration Files - 290 Juveniles For sex offenders. Activity based on ORI status and maintained in the CSAR web portal.

Investigations * Varies
(Reference
citations)
GC 34090; 2 years minimum
* PC 290; definitions and references
W&IC 781; 5 years after record sealed or when juvenile
reaches 38 years. Permanent if tried as an adult.

State of California Guidelines; Life of registrant within jurisdiction for arson, sex and narcotics.
09-07-09 Registration Files - 457.1 Adults Maintained in Detectives Aides cubicle area. Investigations LOR+2 GC 34090; 2 years minimum H&S 11594; 5 years after termination of parole or
probation
PC 186.32; 5 years after last registration requirement
* PC 457; Arson registration for juveniles, 25 years of age or when records are sealed per W&IC 781
State of California Guidelines; Life of registrant within jurisdiction for arson, sex and narcotics.
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MACR - Monthly Arrest & Citations Register - DOJ form
JUS 750. Maintained in NIBRS, National Incident Based
Reporting System.

Investigations CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for weekly, monthly, quarterly and annual statistical
reports.
09-07-12 Track Fliers Includes BOLOs from to other agencies. Printed to PDF and maintained on the shared drive. May be
uploaded to RMS with the corresponding case.

Investigations CY+2 GC 34090; 2 year minimum requirement 09-07-13 Informant Files Maintained in paper form and reviewed annually for activity. Includes vice crimes (gang, narcotics,
prostitution, robbery). Paper form maintained in CIT
Department (Community Impact Team) in a filing
cabinet.

Investigations C AT+10 GC 34090; 2 year minimum requirement State of California Guidelines; 10 years after termination for informant files, no citation stated
09-08-00 Jail
09-08-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
09-08-02 Jail Video Recordings Jail CM+13M GC 34090.6; 1 year. If a claim is filed or pending litigation, retain with the case file for 100 days after conclusion of court action.

State of California Guidelines; Current Month plus 13
months for surveillance recordings
09-08-03 Medical Inmate Screenings Maintained in RMS booking table files with the associated case.

Jail AC+7 * H&S 123145; * Under 18 - 1 year after 18th birthday or 7 years, whichever is longer. Over 18 - 7 years after
discharge.
15 CCR 1205; Maintain separately from inmate files, no
retention listed
15 CCR 1207; Maintain, no retention listed
California "Minimum Guidelines for Local Detention
Facilities" state "There is no Title 15 regulation related to records retention" for these records.
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Administrative Decision: Maintain detoxification forms
for 7 years after closure, with exceptions, to follow
retention of medical screenings.
09-08-05 Logs Logs of secure / non-secure detention including juvenile cell check, visitor, incident and other jail logs.

Jail CY+6 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 6 years for jail logs
09-08-06 Juvenile Commission Reports Monthly and annual reports sent to the Juvenile Commission. Form is downloaded from the County
website.

Jail CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for weekly, monthly, quarterly and annual statistical
reports.
09-08-07 Inspections Board of Corrections bienniel, health department, fire department, etc.

Jail AC+6 GC 34090; 2 year minimum requirement
State of California Guidelines; After completion plus 6 years for inspections by various agencies
09-08-08 Weekly Assessments Weekly inspections on the Buena Park City Jail Weekly Fire Safety Assessment form. Maintained on the shared
drive.

Jail AC+6 GC 34090; 2 year minimum requirement
State of California Guidelines; After completion plus 6 years for inspections by various agencies
09-09-00 Property & Evidence
09-09-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
09-09-02 City Fund Memorandums Memo lists unclaimed monies on cases where legal ownership cannot be established. Original maintained in Finance Department. Destroy copy when case file is
closed and retention reached.

P&E ACT GC 34090.7; Duplicates and reference materials may be destroyed within the 2 year minimum. Duplicates
must not be kept longer than the retention life of the
original record.
09-09-03 Destruction of Narcotics Memorandums Memo lists narcotics which are destroyed after adjudication of cases. Original memo to City Attorney
then to court judge for validation. Destroy copy when
case file is closed and retention reached.

P&E P State of California Guidelines; Permanent for gun destruction. No citation given. Current year plus 2 years for property control logs recording items coming into
and going out of property rooms.
09-09-04 Destruction of Weapons List List of weapons destroyed after adjudication of case.

Disposition of destroyed weapons entered into
statewide automated property system.

P&E P State of California Guidelines; Permanent for gun destruction. No citation given. Current year plus 2 years for property control logs recording items coming into
and going out of property rooms.
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P&E P State of California Guidelines; Permanent for gun destruction. No citation given. Current year plus 2 years for property control logs recording items coming into
and going out of property rooms.
09-09-07 Property Record / Receipts After adjudication of case, property cards are scanned under original case and originals destroyed.

P&E CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; No citation given. Current year plus 2 years for property control logs recording
items coming into and going out of property rooms.
09-10-00 Records *** Maintain all case files confidential while active.

California Public Records Act to be consulted.
09-10-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
09-10-02 Spillman RMS Electronic case management system. Records C IND Transitory Record: Maintain indefinitely or until data is transferred to a new tracking system.
09-10-03 Case Reports - All Other Crime reports, DUI's, incidents, manditory registrants, bookings/arrests, missing persons, restraining orders,
criminal protective orders, NCIC entries. May include
property, photos, field interview cards, additional
documents and any other elements for the case. All
files scanned and stored in the RMS system.

Records V See cases
listed below
11357B Cases Marijuana related. Records V, C *** AC+2 * HS 11361.5, 11361.7, 11357 B, C, D, or E; 2 years after case closure, * or until offender reaches the age of 18 years provided there are no active warrants
associated with the case. Destroy Juvenile marijuana
cases after age 18.

H&S 11362.1, Legal adult use of cannabis products
Combined cases may be retained for the longest
applicable retention period. The District Attorney may
vacate the conviction and the City may destroy the case file sooner than the retention period listed.
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Administrative Decision: Maintain for 2 years after
closure of the case.

Child Abuse Records V, C *** AC+10 PC 11169; Maintain
PC 11170; 10 years from date of reporting , DOJ
Recommendation
PC 288, 647; Definitions
Child Molestation Records V, C *** LOR+2 PC 261; Definitions PC 220; Definitions & punishments
PC 286; Definitions & punishments
PC 288; Definitions & punishments
PC 289; Definitions & punishments
W&I 781; Juvenile records, when offender reaches age
38, or 5 years after records are sealed.

Department of Justice recommends 25 years.

Administrative Decision: Maintain sex crime cases for 2 years after proof of offender's death.

City Employee Cases Records V, C *** AC+7 29 CFR 1904.33; OSHA reports maintained for the current year plus 5 years.

State of California Guidelines; 7 years after closure
Drug / Sex Crime Registration Sex offenders - Adult
Sex offenders - Juvenile
Records V, C *** LOR+2
* Varies
GC 34090; 2 years minimum
* PC 290; definitions and references
W&IC 781; 5 years after record sealed or when juvenile
reaches 38 years. Permanent if tried as an adult.

State of California Guidelines; Life of registrant within jurisdiction for arson, sex and narcotics.

Felony Cases, Non-permanent Does not include murder, kidnapping for ransom, treason, procuring execution by perjury, train wrecking, assault with a deadly weapon by a life-term prisoner,
bombing resulting in death or bodily injury, making
defective war materials that cause death
Records V, H, C *** AC+6 GC 34090, 2 year minimum requirement CCP 338 et al.; up to 3 years after commission of
offense or after realization of offense, 6 years for notory public offenses.

State of California; Prosecution of cases involving 8 or more years in prison must commence within 6 years.

Felony Cases, Permanent Includes murder, kidnapping for ransom, treason, procuring execution by perjury, train wrecking, assault with a deadly weapon by a life-term prisoner, all fatality collisions, bombing resulting in death or bodily injury, making defective war materials that cause death.

Records V, H, C *** P PC 799, 801.1, 803; No statutes of limitations on actions
CCP 335.1; Must commence action within 2 years
Indefinite retention is recommended by DOJ and CA
Law Enforcement Officers Assoc.

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Misdemeanors / Infractions, Not Filed Misdemeanors with no leads, no convictions or arrests not filed.

Records V, C *** AC+2 GC 34090; 2 year minimum requirement CCP 338; up to 3 years after commission of offense or
after realization of offense.

State of California Guidelines; Current year plus 2 years for misdemeanors/infractions with no arrests,
identifiable property or missing persons.

Missing Persons Records V, C *** AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for non-criminal occurrences, including missing persons where person has been returned/found.

DOJ recommends permanent for unsolved missing
persons.

Officer Involved Shootings Includes shootings Records V, C *** AC+25 EVC 1045; Discovery of officer information on Internal Affairs cases. 5 year access limit.

PC 832.5; 5 years after case closure with no sustained
misconduct, 15 years with sustained misconduct;
confidential document not for public exposure.

VC 2542 & 2547; Officer fraud or misrepresentation. 3
years after act or omission.

State Recommendation; Closure of case plus 25 years.

DOJ regulates, if not involving felonies, the report can be destroyed after 3 years, provided that accounting of incident has been placed with the case file.

Robberies / Burglary Records V, C *** AC+3 CCP 338 et al.; up to 3 years after commission of offense or after realization of offense.

State Recommendation; Closure of case plus 3 years.

Sex Crimes Records V, C *** L+2 PC 261; Definitions
PC 220; Definitions & punishments
PC 286; Definitions & punishments
PC 288; Definitions & punishments
PC 289; Definitions & punishments
W&I 781; Juvenile records, when offender reaches age
38, or 5 years after records are sealed.

Department of Justice recommends 25 years.

Administrative Decision: Maintain sex crime cases for 2 years after proof of offender's death.
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State Recommendation; Closure of case plus 3 years.

Unattended Death / Suicide Suspicious
No suspicious circumstances
Records V, H, C ***
V, C ***
P
AC+2
PC 799; No statutes of limitations on actions
Indefinite retention is recommended by DOJ and CA
Law Enforcement Officers Assoc.

State of California Guidelines; Permanent
GC 34090; 2 year minimum requirement
Weapon Crimes Possession of illegal weapons, carrying concealed weapons, and other crimes relating to the possession or use of illegal weapons where no other crime has
occurred.

Records V, C *** AC+5 GC 34090; 2 year minimum requirement Administrative Decision: Retain weapon crime
information for 5 years to track potentially violent
individuals.
09-10-04 Public Information Logs Events and calls for service. Records CY+2 GC 34090; 2 year minimum requirement 09-10-05 Public Records Requests Maintained on the shared drive in Records main folder, then subfolder named "PRA Requests". Request and
response and any correspondence pertaining to the
requests are saved. NextRequests now used for
responses starting on XXXXXX
Records AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after completion 09-10-06 Field Interview Cards Entered directly into the RMS. No longer physical cards. Records C AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after completion for field interview cards.
09-10-07 Restraining Orders Old restraining order from 1996, 1997, 2003-2005, 2009 located in a filing cabinet. All restraining orders now are maintained by the Orange County Courts in the CLETS
computer database. May be printed from the WebDV
(Superior Orange County Domenstic Violence System).

Emergency Protective Orders are entered and
documents fall under restraining orders. Scanned into
Spillman RMS Files with each corresponding case.

Receive Proof of Service occasionally and enter into the CLETS nationwide computer database as well as
scanned into Spillman RMS Files with corresponding
case.

All restraining orders are maintained by the California Courts Protective Order Registry (CCPOR) repository.

All orders may be printed from the CCPOR repository.

Orders are scanned into Spillman RMS in the
respective case. Proof of Service are entered into the
CLETS database and scanned into the respective case.

Records AE State of California Guidelines; Destroy after law enforcement actions are fulfilled and effective date of restraining order has expired. Described in PC 273.5,
PC 273.6, PC 273.65, PC 646.9(b), PC 13700 and FAM
6380-6383.
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Records CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Maintain repossession
and private impound records for the current year plus 2 years.
09-10-09 Requests for Livescan Service Fingerprint processing for Department of Justice.

Requested for City employees and City residents on
request, and for CCWs. Handled by our front counter
staff on a special computer module soley for Livescan
fingerprint processing. The Livescan record is entered
and the "Request for Live Scan Service" form is
retained by the Senior Account Clerk for fee
reconciliation.

Records CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Maintain fingerprint
information for city employment for 2 years after
termination.
09-10-10 Record Sealings, Adults Kept in Records Storage room Records V, C *** AC+3 * PC 851.8(a); Factually innocent records, 3 years after arrest, * with district attorney approval.
09-10-11 Record Sealings, Juveniles Kept in Records Storage room Records V, C *** AC+5 ** Date of court ordered destruction W&IC 781; 5 years after sealed by court order for at-risk youth;
** W&IC 781; When juvenile reaches the age of 38 for
murder and/or sex crimes occuring before the child is
14 years of age
** W&IC 781; For murder and/or sex crimes occuring on
or after the child reaches age 14, DO NOT DESTROY.
09-11-00 Traffic Bureau
09-11-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

Traffic CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for parking and traffic citations.
09-11-03 Citations - Traffic Criminal and non-criminal citations (Misdemeanor and traffic or non-traffic related citations - (infractions). Brazos Application
Traffic CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for parking and traffic citations.
09-11-04 Citations - Parking Wincite Application for electronic parking cites. Hand written parking citations are scanned into the Citation Table into the RMS and the cites are filed in a filing cabinet in traffic.

Traffic CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for parking and traffic citations.
09-11-05 Voided Criminal Citations Maintained in the Brazos Application and hand written voided citations are scanned into the Citation table within the RMS.

Traffic CY+2 GC 34090; 2 year minimum requirement
09-11-06 Voided Parking Citations Maintained in Wincite Appliciation any written paper parking citations are scanned into the RMS.

Traffic CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for parking and traffic citations.
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Traffic CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for parking and traffic citations.
09-11-08 Parking Hearing Dispositions Administrative reviews. Traffic AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for parking and traffic citations.

Administrative Decision: Maintain hearing files for 2
years after the appeal is closed to support the citation. 09-11-09 Commercial Vehicle Inspections Form used for inspection of commercial vehicles stopped for a purpose.

Traffic CY+2 GC 34090; 2 year minimum requirement
09-11-10 Equipment Calibrations Preliminary Alcohol Screening Device and radar calibration. Maintained in binders in paper format.

Training AT+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after termination of use of equipment for radar calibration records
09-12-00 Training Unit
09-12-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
09-12-02 Training Management System Database (TMS) Used to track all training for officers, including inhouse, POST and other training sessions. Maintained on the
EDI portal with POST.

Training IND Transitory Record: Maintain indefinitely or until data is transferred to a new tracking system.
09-12-03 Department Training Records Includes binders filed by officer containing class outline, tests, precentages, roster, handouts, instructor's
qualifications and resumes, daily evaluations,
qualification criteria and training scenarios. Maintained electronically on the T Drive.

Training AS+7 GC 34090; 2 year minimum requirement
29 CFR 1627.3(b); 1 year for training records
GC 12946; 2 years after termination
GC 7920.000; PRA, confidential record status
State of California Guidelines; 7 years after termination, no specific citation given. 2 years after termination for certificates and designations training.
09-12-04 Range Shooting Records Includes range lesson plans, firearms safety plan, weapon maintenance, firearm training manuals,
simulation training, range master and safety officer for firearms and less-lethal weapons. Maintained
electronically on the T Drive.

Training AC+15 GC 34090; 2 year minimum requirement
29 CFR 1627.3(b); 1 year for training records
GC 12946; 2 years after termination
GC 7920.000; PRA, confidential record status
State of California Guidelines; Current year plus 7 years for non-safety training records. Current year plus 2
years for certificates and designations training. 15 years after completion for range lesson plans (No citation
given).
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Successful applicants:

Unsuccessful applicants:

Training
AT+4
AC+4
GC 12946; 4 years after completion/position filled
State of California Guidelines; 2 years after termination Administrative Decision: Maintain volunteer files for 4 years after termination for hired, 4 years after position filled for denied applications to follow recruitment
retention.
09-12-07 Locker & Riot Locker Logs Includes combinations and assigned lockers Maintained on our T drive and locker keys are maintained by the
Training Sergeant
Training C S+2 GC 34090; 2 year minimum requirement
State of California Guidelines; After superseded
09-12-08 Canine Records Kept for the life of the dog. Maintained by each individual K-9 officer for training of the dog.

Training L+2 GC 34090; 2 year minimum requirement
29 CFR 1627.3(b); 1 year for training records
Administrative Decision: Maintain canine records for the life of the animal plus 2 years to track training.
09-13-00 Vice & Narcotics
09-13-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
09-13-02 Pawn Slips Vice CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for Secondhand Dealers and Pawn Brokers.
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City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
09-14-02 Service Desk Work order system IT IND Transitory Record; Databases are maintained while active
09-14-03 Technical Network Diagrams Documents related to network configuration. IT C IND Transitory Record; Databases are maintained while active
09-15-00 Backup and Recovery Plans
09-15-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

IT CM+11 GC 34090.7; Duplicate records may be destroyed within the 2 year minimum period
State of California Guidelines; Current month plus 1
year for monthly backups
Administrative Decision: Maintain a 12 month rotating
backup set to allow for electronic record retention
compliance.
09-15-03 Tape Backup System Used for daily incrementals, weekly full, and rotating annual backups
IT CM+11 GC 34090.7; Duplicate records may be destroyed within the 2 year minimum period
State of California Guidelines; Current month plus 1
year for monthly backups
Administrative Decision: Maintain a 12 month rotating
backup set to allow for electronic record retention
compliance.
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10-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Required
Retention
Citations & Legal Basis
10-01-00 Economic Development
10-01-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
10-01-02 Property Acquisitions Appraisals, EIR, Escrow documents Econ Dev AC+10 CCP 337.15; 10 years after completion of construction or improvement
State of California Guidelines; Completion expiration 10 years for acquisitions.
10-01-03 Small Business Relief Program Grants and monies provided by the Orange County Board of Supervisors for districts.

Econ Dev AFP+5 24 CFR 92.508; 5 years
24 CFR 85.42; Grants & co-operative agreements, 3
years after submission of last expenditure report State of California Guidelines; Closure of loan plus 3 years. 10-01-04 Economic Development Projects Agreements, loan agreements, professional service agreements, studies, and EIR’s.

Econ Dev AC+4 CCP 337(2) & (3); Statutes of limitations of 4 years CCP 337.2; Statutes of limitations of 4 years
48 CFR 4.703; 3 years after final payment
48 CFR 4.705-1; 4 years after completion for
accounting, payroll, purchasing records, et. al.
10-01-05 Grant Applications & Agreements Working Files Departments are responsible for maintaining copies of invoices paid toward grants and longer retention term
applies, as needed. City Clerk is responsible for the
executed grant agreement.

Econ Dev AFP+5 * 29 CFR 97.36(i)(11); 3 years after final payment 29 CFR 97.42(b); 3 years after final payment
2 CFR 200.334; 3 years after final expenditure report for federal grants
24 CFR 570.502(a)(7)(i)(a); Deeds/CDBG activities, 4
years after closure of loan
State of California Guidelines; 5 years after grant
closure. * State recommends referring to grant
application close-out procedures, if any.
10-01-06 County of Orange Files Pass thru agreements, possessory interest, tax default, cancellation of taxes, property tax bills, sale of land proceeds.

Econ Dev AC+5 GC 34090; 2 year minimum
29 USC 436; 5 years
26 CFR 31.6001; 4 years after tax return is filed
R&T 19530; 3 years after tax return is filed
29 CFR 516.2-6; Maintain at least 3 years
CCP 337(2) & (3); Statutes of limitations of 4 years
CCP 337.2; Statutes of limitations of 4 years
48 CFR 4.703; 3 years after final payment
48 CFR 4.705-1; 4 years after completion for
accounting, payroll, purchasing records, et. al.

State of California Guidelines; 4 years after audit

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Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Required
Retention
Citations & Legal Basis

Proposed Projects - Not Completed:

Includes renderings, correspondence and legal
documents, any other project related documents.
* Project files may include feasibility studies, which are confidential documents.

Econ Dev C* AFP+5 *
AC+2
GC 34090; 2 year minimum requirement
29 CFR 97.42; grants must be kept for 3 years after
final expenditure report.

State of California Guidelines; 5 years after grant
closure. * State recommends referring to grant
application close-out procedures, if any.
10-02-03 Affordable Housing New construction properties including loans, construction, land purchase, maps, DDAs, monitoring,
GAP loans, property compliance monitoring, density
bonus, and other information for construction financing tax credits.

Econ Dev AFP+5 24 CFR 92.508; 5 years
24 CFR 85.42; Grants & co-operative agreements, 3
years after submission of last expenditure report State of California Guidelines; Closure of loan plus 3 years. 10-02-04 Rental Rehab Loans Loan files, including deed copies, loan information, applications and recorded documents. Source of
funding is CDBG, HOME, or RDA.

Econ Dev AFP+5 24 CFR 92.508; 5 years
24 CFR 85.42; Grants & co-operative agreements, 3
years after submission of last expenditure report State of California Guidelines; Closure of loan plus 3 years. ™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved. REV: 6/3/2025 City of Buena Park
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Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Required
Retention
Citations & Legal Basis

Econ Dev V P GC 34090(e); Permanent for ordinances and
resolutions
State of California Guidelines; Permanent for
administrative records and for decisions made by public agencies
10-03-03 Recognized Obligation Payment Schedule
(ROPS)
Supporting documents, financials, correspondence to
the state, prior period adjustment forms, and meet and
confer.

Econ Dev AA+5 GC 34090; 2 year minimum requirement
29 USC 436; 5 years
26 CFR 31.6001; 4 years after tax return is filed
R&T 19530; 3 years after tax return is filed
29 CFR 516.5; Maintain at least 3 years
State of California Guidelines; 4 years after audit
10-03-04 Audits State and other funding source audits. Econ Dev P GC 34090; 2 year minimum State of California Guidelines; Permanent
10-04-00 Community Development Block Grants
(CDBG)
10-04-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
10-04-02 Grant Project Files Applications, agreements, correspondence, and other financial documents. Includes sub-recipient documents,
Ehler's Senior Center rehabilitation, NSP1, Doss
property acquisition, and Commercial Rehabilitation
program recipients.

Econ Dev AFP+4 24 CFR 570.502(b)(3); Deeds/CDBG activities, 4 years after closure of loan
24 CFR 85.42; Grants & co-operative agreements, 3
years after submission of last expenditure report
24 CFR 982.158(f); 3 years
State of California Guidelines; Closure of loan plus 3
years.
10-04-03 Consolidated 5 Year Plan Required submission to HCD. Econ Dev S+3 GC 34090; 2 year minimum requirement 24 CFR 982.158(f); 3 years for HUD reports under
Section 8
State of California Guidelines; 2 years after strategic plan is superseded.
10-04-04 Annual Action Plans Required submission to HCD for entitled grant monies. Econ Dev S+3 GC 34090; 2 year minimum requirement 24 CFR 570.490; 3 years for reports
State of California Guidelines; 2 years after strategic plan is superseded.
10-04-05 Consolidated Annual Performance & Evaluation
Report (CAPER)
Program and financial information produced by HUD. Econ Dev AC+3 24 CFR 570.490; 3 years for reports ™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved. REV: 6/3/2025 City of Buena Park
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Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Required
Retention
Citations & Legal Basis

Econ Dev AFP+4 24 CFR 570.502(b)(3); Deeds/CDBG activities, 4 years after closure of loan
24 CFR 85.42; Grants & co-operative agreements, 3
years after submission of last expenditure report.
10-04-08 Covid-related Funding Rental assistance, utility assistance, Small Business Relief program, Boys & Girls Club childcare program,
and Homeless Outreach program.

Econ Dev AFP+5* 21 CFR 1403.36(i)(11); 3 years after last payment 21 CFR 1403.42; 3 years after last payment, unless
litigation, then 3 years after claim is filed/settled.
24 CFR 570.502(b)(3); Deeds/CDBG activities, 4 years
after closure of loan
24 CFR 85.42; Grants & co-operative agreements, 3
years after submission of last expenditure report
29 CFR 97.42; grants covered by a consolidated action
plan must be kept for 5 years.

State of California Guidelines; 5 years after grant
closure. * State recommends referring to grant
application close-out procedures, if any.
10-05-00 HOME & CalHOME Programs
10-05-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
10-05-02 Project Setup Files Prepares prior to receiving funding for new projects. Econ Dev AC+2 GC 34090; 2 year minimum requirement 10-05-03 Project Files Includes agreements, invoicing, payments, reports and other documents from subrecipients.

Econ Dev AFP+5 * 29 CFR 97.42; grants must be kept for 3 years after final expenditure report.

State of California Guidelines; 5 years after grant
closure. * State recommends referring to grant
application close-out procedures, if any.
10-05-04 Home Improvement Loans Home Improvement loans, Redevelopment Neighborhood Renovation program (RNRP) and other
property improvement programs. Loan files: deed
copies, loan information, applications and recorded
documents. Source of funding is CDBG, HOME and
CalHome.

Econ Dev AFP+5 24 CFR 92.508; 5 years
24 CFR 85.42; Grants & co-operative agreements, 3
years after submission of last expenditure report State of California Guidelines; Closure of loan plus 3 years. 10-05-05 Tenant Based Rental Assistance HOME Funds Econ Dev AFP+5 24 CFR 92.508; 5 years 24 CFR 85.42; Grants & co-operative agreements, 3
years after submission of last expenditure report State of California Guidelines; Closure of loan plus 3 years. ™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved. REV: 6/3/2025 City of Buena Park
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10-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Required
Retention
Citations & Legal Basis

Econ Dev AFP+5 24 CFR 92.508; 5 years
24 CFR 85.42; Grants & co-operative agreements, 3
years after submission of last expenditure report State of California Guidelines; Closure of loan plus 3 years. 10-05-08 Annual & Quarterly Reports Required report submission to HCD (HOME). Econ Dev AC+3 24 CFR 570.490(d); 3 years for reports 10-06-00 Former Redevelopment Agency
10-06-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
10-06-02 Project Area Formation & Administration RDA Plans for all Project Areas. Includes DOF, ERAF, RDA Bylaws, RDA Financial Statements, Statement of
Indebtedness
Econ Dev P GC 34090(a), Real property records, maintain H&S 19850; Life of Building, with exceptions.

State of California Guidelines; Permanent
10-06-03 Bonds Tax Allocation and Refunding Bonds
Bond Issues & Agreements
Bond Statements & Reports
Econ Dev
P
AFP+10
GC 34090; 2 years minimum
GC 43900-43903; Destruction guidelines for bonds
CCP 337.5; Statutes of limitations of 10 years
FC 30210; Maintain
State of California Guidelines; Permanent for bond
issues, 10 years after closure/expiration for statements 10-06-04 Loan Agreements RDA loans Econ Dev AC+4 CCP 337.2; Statutes of limitations CCP 343; Statutes of limitations
48 CFR 4.703; 3 years after final payment
48 CFR 4.705-1; 4 years after completion for
accounting, payroll, purchasing records, et. al.
10-06-05 Feasibility & Technical Studies Attorney work product. Includes potential parking use, potential recreation use, engineering studies, proposed retail use and all other feasibility studies and reports.

Econ Dev C AC+5 GC 34090; 2 year minimum requirement
Administrative Record, State of California Guidelines; 5 years
10-06-06 City Appraisals Property appraisals. Econ Dev AC+2 GC 34090; 2 year minimum requirement GC 6254(h); PRA, confidential record designation until
acquisition complete.

State of California Guidelines; 2 years after completion 10-06-07 RDA Projects Includes correspondence and supporting documents.

All disposition agreements, contracts, demolition and
construction contracts, future agreements and deeds.

Econ Dev AC+10 CCP 337.15; SOL of 10 years for construction defect actions
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved. REV: 6/3/2025 City of Buena Park
Records Retention Schedules and UFIRST Index

Page 63 ends

10-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Required
Retention
Citations & Legal Basis

ECONOMIC DEVELOPMENT
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
10-06-08 Soils & Geological Reports Agency sponsored reports. Econ Dev P GC 34090(a); Permanent for land related documents State of California Guidelines; Permanent for soils
reports.
10-06-09 General Surveys & Studies Agency sponsored surveys and studies. Econ Dev AC+2 GC 34090; 2 year minimum State of California Guidelines; 2 years after completion for general studies and surveys
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved. REV: 6/3/2025 City of Buena Park
City Council Regular Meeting Agenda Report
K. APPROVAL OF PARCEL MAP NO. 2023-117 FOR 6245 AUTO CENTER DRIVE Meeting
Tuesday, June 10, 2025, 5:00 PM
Agenda Group
CONSENT CALENDAR Item: 4K.

Prepared By
Hector Guzman, Assistant Engineer
Department Head Approval
Mina Mikhael, Director of Public Works/City Engineer
Presented By
Hector Guzman, Assistant Engineer

RECOMMENDED ACTION
1) Approve Parcel Map No. 2023-114 at 6245 Auto Center Drive; and 2) Authorize the City Engineer and City Clerk to execute the parcel map.

PREVIOUS CITY COUNCIL ACTION
On April 26, 2023 the Planning Commission adopted Resolution No. 6276 approving Tentative Parcel Map No. PM- 23-1.

DISCUSSION
Parcel Map No. 202-114 will consolidate sixteen (16) parcels into one (1) parcel containing a total area of approximately 2.3 acres. This consolidation will facilitate the development of a new 28,825-square foot, two (2) story automobile dealership. The resulting parcel complies with the minimum site requirements of the Auto Center Speciﬁc Plan (ACSP) and the Subdivision Map Act. The proposed project will activate a long-vacant and unimproved site, contributing to the revitalization of the area and supporting the continued growth of the Auto Center as a regional automotive sales corridor.

The parcel map has been completed to the satisfaction of the City Engineer and is now ready to be fully executed and recorded. All the requirements set by the City and the County have been met. In accordance with City ordinance, City Council approval is required before the map can be recorded.

BUDGET IMPACT
There is no budget impact with the approval of this parcel map.

Attachments
Att. 1 of 2 - PARCEL MAP NO. 2023-114.pdf
Att. 2 of 2 - Reso No. 6276.pdf

City of Buena Park
City Council Regular Meeting Agenda Report
L. APPROVAL OF PARCEL MAP NO. 2021-193 FOR 6644 GRAMERCY STREET Meeting
Tuesday, June 10, 2025, 5:00 PM
Agenda Group
CONSENT CALENDAR Item: 4L.

Prepared By
Hector Guzman, Assistant Engineer
Department Head Approval
Mina Mikhael, Director of Public Works/City Engineer
Presented By
Hector Guzman, Assistant Engineer

RECOMMENDED ACTION
1) Approve Parcel Map No. 2021-193 for 6644 Gramercy Street; and 2) Authorize the City Engineer and City Clerk to execute the parcel map.

PREVIOUS CITY COUNCIL ACTION
On March 9, 2022, the Planning Commission adopted Resolution No. 6235 approving Tentative Parcel Map No. PM- 21-1.

DISCUSSION
Parcel Map No. 2021-193 proposes to subdivide one (1) existing parcel into two (2) separate parcels. The existing parcel contains two residential units, and the proposed subdivision will facilitate individual ownership of each home. No new construction, changes in use, or site alterations are proposed as part of this request. The parcels will be zoned as RS-6 (One-Family Dwelling) and designated as Low-Density Residential in the General Plan. The newly-created parcels comply with the minimum site requirements of the RS-6 (One-Family Residential) zone and the Subdivision Map Act.

BUDGET IMPACT
There is no budget impact with the approval of this parcel map.

Attachments
Att. 1 of 2 - Parcel Map No. 2021-193.pdf
Att. 2 of 2 - Reso No. 6235.pdf

City of Buena Park
City Council Regular Meeting Agenda Report
A. PROFESSIONAL SERVICES AGREEMENT WITH ONWARD ENGINEERING FOR THE SCE CORRIDOR TRAIL

IMPROVEMENTS PHASE III PLANS (SILVERADO TRAIL), SPECIFICATIONS AND ESTIMATE Meeting
Tuesday, June 10, 2025, 5:00 PM
Agenda Group
NEW BUSINESS Item: 5A.

Prepared By
Aaron Esparza-Almaraz, Assistant Engineer
Department Head Approval
Mina Mikhael, Director of Public Works/City Engineer
Presented By
Aaron Esparza-Almaraz, Assistant Engineer

RECOMMENDED ACTION
1) Approve a Professional Services Agreement with Onward Engineering in the amount of $172,258 for design services for the SCE Corridor Trail Improvements Phase III Project; 2) Authorize the City Manager and City Attorney to make any necessary, non-monetary changes to the agreement; and, 3) Authorize the City Manager and City Clerk to execute the agreement.

PREVIOUS CITY COUNCIL ACTION
None.

DISCUSSION
The City of Buena Park currently has two existing segments as part of the SCE Corridor Trail also known as Silverado Trail: Phase 1, located between Valley View Street and Holder Street, and Phase 2 located between Stanton Avenue and Camellia Drive. These trails provide outdoor recreational space for residents and visitors through the Southern California Edison right-of-way. The trail has increased green space in the city and expanded pedestrian travel options. The existing trails include a concrete path with an adjacent decomposed granite path and drought-resistant landscaping, in accordance with SCE guidelines and approvals.

The next planned segment, Phase III, will be located between Knott Avenue and El Monte Drive, on the northern border of Peak Park. This new segment will feature design elements consistent with the previous phases to maintain aesthetic continuity.

The scope of work for this project includes, but is not limited to, clearing and grubbing; grading; proposed trail alignment and design; landscaping; irrigation adjustments; directional signage; removal and replacement of broken curbs and gutters, cross gutters, sidewalks, and ADA ramps (if not up to current standards); driveway approaches; utility adjustments; coordination with SCE; and other incidentals necessary to complete the project.

On April 8, 2025, staff issued a Request for Proposals (RFP) to retain a consultant to provide professional design services for the SCE Corridor Trail Improvements Phase III Project. Two (2) proposals were received on April 28, 2025, and were thoroughly evaluated by staff. The proposals ranged from $172,258 to $203,826.

Following the evaluation, staff determined that Onward Engineering is the most qualiﬁed ﬁrm to suit the City’s needs based on their understanding of the scope of work, project schedule, cost-effectiveness, and relevant experience. Onward Engineering has successfully delivered similar design projects for other agencies, including the Adams Ave Active Transportation Improvements - Multipurpose Trails for the City of Costa Mesa and the Arden Drive Zone 3 Street & Bike Lane Improvements Project for the City of El Monte.

Staff recommends entering into an agreement with Onward Engineering for professional design services, including preparation of plans, speciﬁcations, cost estimates, and construction support. The design phase is scheduled to commence in June 2025 and is anticipated to be complete by October 2025.

The City Attorney has reviewed the proposed agreement.

BUDGET IMPACT
This agreement is in the amount of $172,258. There are suﬃcient funds in the Silverado Trail CIP Project Account to cover this expenditure (32-9806-290153).

Attachments
Att 1 of 2 RFP SCETrail Phase3.pdf
Att 2 of 2 PSA SCETrail Phase3.pdf

CITY OF BUENA PARK

COUNTY OF ORANGE

STATE OF CALIFORNIA

Proposal Due Date: APRIL 28, 2025 BY 5:00 PM

RFP Administrator: Aaron Esparza-Almaraz
Assistant Engineer
Public Works Department
T: (714) 562-3690

[email protected]

Interested parties may obtain a copy of this RFP by emailing the RFP Administrator

ISSUED: April 08, 2025

REQUEST FOR PROPOSAL (RFP)

SCE CORRIDOR TRAIL IMPROVEMENTS PHASE III

PLANS, SPECIFICATIONS AND ESTIMATE

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OVERVIEW

The City of Buena Park (City) is seeking an engineering Consultant (Consultant) to prepare plans, specifications and estimate (PS&E) for the SCE Corridor Trail Improvements Phase III Project. The City encourages Consultants to review this document completely.

The project site is located between Knott Avenue and El Monte Drive, directly north of William Peak Park, (See Location Map), and will involve the design of a new multi-use trail. The project is approximately 0.27 miles in length. Project improvements will include: proposed trail alignment and design; proposed landscaping; adjust existing irrigation; directional signage; remove and replace broken curb and gutter, cross gutter, sidewalk, ADA ramps (if not up to current standards); driveway approaches; utility adjustments; coordination with Southern California Edison; and other incidentals as necessary to complete the project in its entirety. The Phase II portion of this project was recently designed and constructed. Attached are the plans for the Phase II project.

This RFP will be evaluated based on the Consultant’s qualifications and City selection. Please note, this is a prevailing wage job and needs to be reflected in your proposal, as required.

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QUALIFICATIONS

MINIMUM QUALIFICATIONS

• Valid California Professional Civil Engineer License;

• Satisfactory completion of a minimum of three (3) complete Park/Trail PS&E, and provide references;

• Understanding of project locations currently condition, surrounding land use, and operational needs along with the Southern California Edison needs;

• Ability to provide deliverables consistent with the latest City-adopted formats; and

• Familiarity with City of Buena Park & SCE standards, provisions, and practices.

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SCOPE OF SERVICES

The scope of work shall include the following:

1. Project Management and Coordination

a. Project Management

A kick-off meeting with City staff, Southern California Edison (SCE), and the Consultant will be held prior to beginning work to review and refin e the work program and schedule, identify critical milestones, and determine appropr iate paths of communication.

Consultant shall produce a baseline schedule of work and conduct periodic meetings (video conference and coordination meetings) with the City to discuss progress.

Deliverables

• Schedule of work - updated biweekly
• Meeting minutes for all design meetings

b. Project Coordination

Consultant shall coordinate major design changes with the City, SCE, and other constituents that may provide design input, suggestions or restr ictions for the project. Design may be altered through additional coordination efforts.

2. Detailed
Design

The Consultant shall provide all necessary professi onal services: engineering, and office engineering for the preparation of project plans, s pecifications and cost estimate (PS&E) for the project. The Consultant’s design efforts shall include but not be limited to the following:

a. Perform due diligence research to complete the proj ect. It will include but not be limited to, existing drainage conditions, grading, crosswal ks, traffic issues, irrigation, electrical, coordination, engineering site visits as necessary, etc. b. Identify existing utilities on contract drawings. Pothole existing utilities potentially affected by proposed improvements.
c. Prepare a Stormwater Pollution Prevention Plan (SWP PP) and/or Water Quality Management Plan (WQMP), if applicable, and incorpor ate all necessary temporary and permanent storm water quality control measures.
d. The Consultant shall prepare Design Development Plan to illustrate the project area’s proposed trail alignment and configuration.
e. The Consultant shall prepare preliminary grading plans to illustrate the project area’s proposed trail grading/drainage, identify and remediate possible drainage ponding, confirm sewer and water locations, confirm site electrical service, and confirm water and electrical sources for irrigation improvements.
f. Prepare 65%, 95%, and 100% Plans, Specifications an d Estimate (PS&E) submittals to the City. The plans shall include but not be limited t o, layout of proposed trail alignment,

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irrigation improvements, landscaping improvements, connection to existing sidewalk, parkway, curb ramps, cross gutters, driveways, tree s, signage, and existing utilities (wet and dry). The plans shall also include horizontal c ontrol, erosion control and precise grading, elevations within the project limits. In addition, remove and replace all hardscape needed to comply with current City, SCE, State & Fe deral standards and regulations. All other work items needed to complete the 100% bid se t of Plans, Specifications and Estimate (PS&E) needs to be included.
g. The Consultant shall identify portions of curb and gutter, sidewalk, cross gutters, driveways, curb ramps, signage and any other items that need to be replaced due to poor conditions or non-compliance with current ADA standards. h. The Consultant shall provide an aerial and field su rvey of the project area, identify transmission towers, footings, walls, fences, utili ties, irrigation valve boxes, controllers, paving, structures, etc. Likewise, the survey shoul d indicate the project’s property lines, easements, and parcel limits adjacent to the project area. i. The Consultant shall provide a site specific, proje ct geotechnical report. This report will provide site-specific recommendations for the trail section to host the required 68,000 lb. load, as prescribed by SCE. Likewise, the report w ill provide information for the design of the proposed pedestrian crosswalk signal poles, directional signage and footings. j. The plan set shall include a Title Sheet, Precise G rading Plan, Erosion Control Plan, Horizontal Control Plan, Electrical Plan, Irrigatio n Plan, Planting Plan, and any other plans and/or details needed to complete the 100% bid set of Plans, Specifications and Estimate (PS&E).
k. Review and incorporate all applicable comments from the City of Buena Park, SCE, and all other Agencies Having Jurisdiction (AHJ).
l. Obtain encroachment permit and plan approval from the City of Buena Park, SCE, and other agencies if necessary.
m. Prepare contract drawings with sufficient details f or construction in accordance with Caltrans, City Standards, SCE, SPPWC, MUTCD, and an y other applicable regulations.

Consultant shall identify all Complete Street and S ustainable Street Design features on contract drawings.
n. Provide support services to City during bidding pha se including but not limited to responding to Requests for Information (RFI) from bidders. o. Provide support services to City during constructio n phase including but not limited to responding to Requests for Information (RFI) from the Contractor. p. The City will provide environmental approval through the California Environmental Quality Act (CEQA).

Deliverables

• List of standard and non-standard design features
• 30% design drawings (Preliminary Design)
• 65% design drawings (Plan & Profiles) and estimate
• 95% design drawings (Plan & Profiles), specifications and estimate • 100% contract drawings (Plan & Profiles), specifications and estimate (bid set) and all associated CAD files

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PROJECT MANAGEMENT - SCHEDULE

PROJECT MANAGEMENT:

Consultant shall organize, schedule, and chair all meetings. Meeting agendas shall be prepared and distributed two days prior to the meetings. Meeting minutes shall be prepared within three days after the meeting. Assume six (6) 1-hour long face-to-face project development meetings with various City staff and SCE. In addition, communication between Consultant and City staff and SCE via email and telephone will be on going throughout project.

Consultant shall submit a draft 30 percent plans, specs and estimate (PS&E) submittal and allow two (2) weeks for City review. All comments shall be addressed prior to submitting the draft 65 percent PS&E submittal. Consultant shall submit a draft 65 percent plans, specs and estimate (PS&E) submittal and allow two (2) weeks for City review. All comments shall be addressed prior to submitting the draft 95 percent PS&E submittal. Consultant shall allow an additional two (2) weeks for City review of the 95 percent submittal. Comments from the 95 percent submittal shall be incorporated in the final contract PS&E submittal for bidding purposes.

SCHEDULE:

Consultant shall prepare a detailed schedule showing times of completion and milestones for each task.

The City desires to meet the following milestones (tentative):

• Award Professional Services Agreement May 27, 2 025 • 65 Percent PS&E Submittal July 01, 2025
• 95 Percent PS&E Submittal August 18, 2025
• 100 Percent (Final) Contract PS&E (Bid Set) Sept ember 15, 2025

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INSTRUCTIONS

REGISTRATION:

All interested Consultants shall register with the RFP Administrator by emailing Aaron Esparza-Almaraz at
[email protected] .

PROPOSAL FORMAT:

Proposals shall be submitted to the RFP Administrator. Please note that part of the evaluation criteria takes Consultant’s proposal responsiveness into consideration. Proposals missing the required components listed will be evaluated accordingly.

A. SCOPE OF WORK: Detailed scope of work and methodol ogy that comprehensively defines and describes the individual tasks. The scope of work may be used as a basis for contract negotiations.

Scope of work shall be based upon, but is not limited to, the information contained in this Request for Proposal (RFP).

B. CONSULTANT’S REPRESENTATIVE: Identification of the primary representative and an alternate to perform the services described in the scope of work. Each representative shall be identified in the proposal. The Consultant’s representatives shall be California Licensed Professional Engineers and remain in responsible charge of all duties from contract negotiations through project completion.

If the primary representative is unable to continue with the project, then the alternate representative shall become the primary representative upon the City’s approval.

C. PROJECT TEAM: Identification of the project team, including organizational chart and resumes of each team member. Specific responsibilities of eac h team member, including subconsultants, along with their anticipated total effort in the pr oject, shall be detailed in a matrix of total hours of work for each task versus each job classification on the project.

D. REFERENCES: Description of the project team's past record of performance on similar projects for which your firm has provided services. The proposal shall include client references that may be contacted by the City.

E. SCHEDULE: Assurance of the firm's ability to complete all work, considering the firm's current and planned workload based on the aforementioned proposed schedule.

F. DESIGN BUDGET: Provide a breakdown of the estimated hours for each individual for each project task defined in the scope of work. Billing rates f or each individual as well as the total design fee proposal shall be submitted in a separate sealed en velope. Proposal shall also include a cost estimate of all reimbursable costs, indirect costs, and incidentals.

G. SUBCONSULTANT: If subconsultants are utilized, they shall be identified in the scope of work together with the services performed. Tasks shall be identified in the breakdown of estimated hours. Subconsultants shall be directed and compensated by Consultant.

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SUBMITTAL INFORMATION:

Proposals are due by 5:00 PM on April 28, 2025 to the RFP Administrator at the City of Buena Park.

Postmarks will not be accepted.

RFP Administrator: Aaron Esparza-Almaraz, Assistant Engineer City of Buena Park – Public Works Departme nt
6650 Beach Boulevard
Buena Park, CA 90621
T: (714) 562-3690
Email:
[email protected]

Four hard copies (3 bound, 1 unbound) and an electronic copy of the proposal shall be submitted.

Please mark all submittals as “SCE CORRIDOR TRAIL IMPROVEMENTS PHASE III PROJECT”.

It is the responsibility of each Consultant to ensure their proposal is received before the stated deadline.

The Public Works Department may be reached at (714) 562-3670 to verify receipt of proposals.

QUESTIONS, ANSWERS, AND ADDENDA TO RFP:

Prior to the RFP submission deadline, questions may arise regarding the specifications, procedural, and/or administrative matters. Please contact Aaron Esparza-Almaraz, Assistant Engineer at (714) 562- 3690 and/or [email protected] . All Changes to the RFP itself shall only be made by the City via a written addendum. All addenda will be published via email and shall become part of the RFP document requiring response by the Consultant where indicated.

PROPOSAL EVALUATION CRITERIA:

Proposals will be evaluated based on the response to all provisions of this RFP. The City may use some or all of the following criteria in its evaluation and comparison of proposals submitted. The criteria listed are not necessarily an all-inclusive list. The order in which they appear is not intended to indicate their relative importance. The City reserves the right to modify the evaluation criteria and percentage of score as deemed appropriate prior to the commencement of evaluation.

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POTENTIAL PROPOSAL EVALUATION CRITERION
Qualifications and experience of the proposing Consulting firm and team.

Quality of key individuals. Experience with preparing complete streets improvement plans, specifications, and estimates. Familiarity with City standards, provisions, policies, and operations.
30%
A demonstrated understanding of the City’s need, identifying opportunities and constraints. Consultant’s ability to deploy the appropriate resources to promptly meet requested work. Firm’s availability to complete work within the desired timeframe. The Consultant’s ability to self-perform the desired work, or form a quality team of subconsultants.
30%
The Consultant's recent experience in conducting work for contracts of similar scope, complexity, and magnitude, particularly for government agencies. Client references.
30%
The Consultant’s submitted fee proposal.
10%

The City is under no obligation to award this proje ct to the Consultant offering the lowest fee propos al.

Evaluation criteria expressed in this RFP solicitat ion may be used in the proposal evaluation process. In evaluating proposals, the City may consider the qua lifications of the Consultants and whether the proposals comply with the prescribed requirements. The size and scope of the project at hand may dictate the degree to which Qualifications-Based Selection processes are utilized.

The City reserves the right to determine whether a proposal meets the specifications and requirements of this RFP and reject any proposal that, in the City’s sole opinion, fails to meet the detail or intent of the requirements. The City reserves the right to reject any/all proposals.

SELECTION PROCESS:

All Proposals received as specified will be evaluated by City staff in accordance with the above criteria.

During the evaluation period, the City may do any or all of the following: generate a “short list” and conduct interviews with the top candidates; conduct on-site visits and/or tours of the candidates’ places of business; conduct negotiations with the most qualified candidate(s). Consultants should be aware that an award can be made without consultant visits, interviews, or further discussion or negotiations.

DRAFT AGREEMENT:

A standard draft template of the City’s Professiona l Services Agreement is attached for review. Please note that general provisions and insurance requirements are not subject to change. If your firm is selected following the RFP process, a final agreement will b e prepared for approval and execution. At that time , you will need to provide current insurances certifi cates, which meet the requirements as listed in the agreement.

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TERMS AND CONDITIONS

Acceptance of Terms and Conditions
Submission of a proposal indicates acceptance by th e Consultant submitting the proposal of the terms, conditions and specifications contained in t his RFP and Draft Agreement, unless clearly and specifically stated otherwise in the completed Statement of Compliance.

Precedence of Terms and Conditions
All other terms and conditions of the Draft Agreeme nt attached within this RFP are hereby incorporated into the terms and conditions of this RFP. In the event of a conflict of terms and conditions between the RFP document and the draft a greement, the terms and conditions expressed in the Draft Agreement shall take precedence.

Public Record
Upon submission of a proposal and other materials f or consideration by the City, such proposals and materials shall become the property of the City of Buena Park. Proposals may be subject to public inspection and disclosure pursuant to state and fed eral law after the award of a contract for this project. Prior to the RFP deadline, proposals may be modified or withdrawn by an authorized representative of the Consultant by written notice to the RFP Administrator.

Late Proposals
Any proposal which is not received by the City‘s Public Works Department (6650 Beach Boulevard, Buena Park, CA 90621) prior to the deadline date and time set forth in this RFP shall not be considered.

The City assumes no responsibility or liability for the transmission, delay, or delivery of a proposal by either public or private carriers.

Representations Not Binding
No verbal or written information that is obtained other than through this RFP or its addenda shall be binding on the City. No employee of the City is authorized to interpret any portion of this RFP or give information as to the requirements of the RFP in addition to that contained in or amended to this written RFP document.

Errors and Omissions
This RFP cannot identify each specific, individual task required to successfully and completely implement this project. The City relies on the prof essionalism and competence of the Consultant to be knowledgeable of the general areas identified in the scope of work and to include in their proposals all materials, equipment, required tasks and subtas ks, personnel commitments, staff-hours, labor, direct and indirect costs, etc. Consultant shall n ot take advantage of any errors and/or omissions in this RFP document or in the firm’s specifications s ubmitted with their proposals. Where such errors or omissions are discovered by the City, full instr uctions will be given by the City in the form of an addenda.

Proposal Validity
Unless otherwise noted by the Consultant, all proposals shall be held valid for a period of 180 days.

Right of Rejection

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The City reserves the right to: (1) Accept or reject any and all proposals or any part of any proposal, and to waive minor defects or technicalities in suc h; (2) Request clarification of any information contained in a proposal; (3) Solicit new proposals on the same project, or on a modified project, which may include portions of the original RFP as the Cit y may deem necessary; (4) Disregard all non- conforming, non-responsive, or conditional proposals, (5) Reject the response of any Consultant who does not pass the evaluation to the City’s satisfac tion, (6) Allow for the correction of errors and/or omissions; (7) Select the proposal that will best m eet the needs of the City, and (8) Negotiate servic e contract and terms with the successful Consultant.

Non-Compliance
Consultant and/or proposals that do not meet the st ated requirements for this project may be considered noncompliant and may be disqualified, un less such noncompliance is waived by the City.

During the evaluation process, the City reserves th e right to request additional information or clarification from those submitting proposals, and to allow corrections of errors and/or omissions.

Exceptions to Proposal Requirements
Consultant may find instances where they must take exception with certain requirements or specifications of the RFP and/or Draft Agreement. All exceptions shall be clearly identified using th e Statement of Compliance, and written explanations s hall include the scope of the exceptions, the ramifications of the exceptions for the City, and a description of the advantage to be gained or disadvantages to be incurred by the City as a result of these exceptions.

Determination of Responsiveness
The City shall have sole authority in determining t he responsiveness of any/all proposals. For proposals containing exceptions to specifications a nd/or requirements, the City shall have sole authority in determining the extent to which exceptions affect the responsiveness of any proposals.

No Obligation to Award
The City of Buena Park is not obligated to enter in to a contract or agreement on the basis of any proposal submitted in response to this RFP. City reserves the right to award multiple contracts for this project if it is deemed most advantageous to the City.

Bidder Reimbursement Prohibition
The City will not pay for any information herein requested, nor are they liable for any costs incurred by any vendors prior to award of a contract or purc hase order. The City may require the finalist Consultant(s) to provide on-site presentations and demonstrations of the product(s)/service(s) proposed by the Consultant(s). All costs associate d with the demonstrations or follow-up interviews are the sole obligation of the Consultant(s).

Gratuity Prohibition
Consultant shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City for the purpose of i nfluencing consideration of this proposal.

Submission of a proposal indicates Consultant certifies that they have not paid nor agreed to pay any person, other than a bona fide employee, a fee or a brokerage resulting from the award of the contract.

Contact with City Personnel or Entities
During the RFP procurement process, proposal evaluation process and proposal selection process, the RFP Administrator is to serve as the primary point of contact for all matters pertaining to this RFP

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and project. Consultant shall not contact any City personnel or entities, other than the RFP Administrator, for matters regarding this project u ntil conclusion of the entire procurement process, which shall be defined with an Agreement Award. Unauthorized contact may result in disqualification of proposals.

Indemnification and Release of Liability
Consultant, at its own expense and without exceptio n, and to the maximum extent permitted by law, shall indemnify, defend and pay all damages, costs, expenses, including attorney fees, and release in advance and hold harmless the City, its elected officials, officers, employees, and agents, with respect to any and all claims and liabilities of any nature or kind arising out of or incurred in connection with Consultant’s participation in this RFP process including: (i) submittal of a proposal; (ii) selec tion of a different Consultant; and/or (iii) Consultant’ s provision of services if Consultant is selected a nd enters an agreement with the City pursuant to this RFP.

Insurance Requirements
The selected Consultant(s) for this project shall b e required, prior to the execution of a contract, to furnish proof of insurance. The specific insura nce types and limits depend on the project and can be found in the Draft Agreement of this RFP solicitation.

Compliance with All Applicable Laws
Consultant declares that it shall comply with all l icenses, statutes, ordinances, regulations and requirements of all governmental entities, including federal, state, county or municipal, whether now in force or hereinafter enacted, including, but not limited to, appropriate state licensing and business licensing.

Compliance with California Labor Code
The work required pursuant to this RFP may, in whol e or in part, constitute “public works” as defined in Section 1720 of the California Labor Cod e. Therefore, unless advised otherwise in writing by the City prior to performing on any particular project, the Consultant shall comply with all applicable requirements of the California Labor Code including Sections 1720 through 1861 which require payment of prevailing wages, registering with the D epartment of Industrial Relations prior to execution of an agreement with the City, and mainta ining certified payroll records, all as more fully set forth in Section 15.12 of the Draft Agreement.

Fee Schedule
Fee Schedule shall include any/all applicable licenses, insurance coverage, endorsements, bonding and if necessary, any wage compliance deemed necess ary to perform the work or services as part of the project described in this RFP. City will not b e responsible for reimbursing the Consultant for an y charges not included in the proposal pricing that are incurred in securing these requirements.

Subconsultant/Joint Ventures
The selected Consultant shall be the lead Consultan t performing the primary functions of the Agreement. If any portion of the Agreement is to b e performed by a subconsultant, this must be clearly set forth in the proposal submittal as to what part(s) is/are to be delegated. The City reserves the right to reject any proposal wherein use of sub consultant(s) significantly affects the ability of the Consultant to function as lead on the awarded agree ment. The lead Consultant will, at all times, be responsible for the acts and errors or omissions of its subconsultants or joint participants and persons directly or indirectly employed by them. Acceptanc e or rejection of a Consultant’s request to use subconsultants is at the sole discretion of the City.

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CITY OF BUENA PARK

PROFESSIONAL SERVICES AGREEMENT

DATE:

SERVICES:

PROJECT:

PARTIES TO THE AGREEMENT:

“CITY”: City of Buena Park, a California Municipal Corporation

City Representative: Name:

Title:

Tel.:

Email:

“CONSULTANT”: [NAME ], a [business entity, i.e. LLC, LP]

Consultant
Representative:

Name:

Title:

Tel.:

Email:

SUMMARY OF TERMS:

Start Date:

End Date:

Contract Value: $___________

Services a “Public Work”: NO [___] YES [___] (add “PW Exhibit”)

Community Workforce Agreement: NO [___] YES [___] (add “CWA Exhibit”)

Insurance Approved By Risk Management: NO [___] YES [___]

APPROVED BY: (___) Department Head (___) City Manager (select one) Contract Value ≤ $10,000 Contract Value ≤ $80,000

(___) City Council
Contract Value > $80,000
(“Levine Act Exhibit” Required)

AGREEMENT MUST BE FIRST EXECUTED BY CONSULTANT BEFORE IT MAY BE EXECUTED ON BEHALF OF THE CITY.

PAGE 2 OF 18

CITY OF BUENA PARK

PROFESSIONAL SERVICES AGREEMENT

This Professional Services Agreement (“Agreement”) is dated as of [_________ ], between the City of Buena Park, a California charter city (“ CITY”), and [NAME OF CONSULTANT], a [ BUSINESS ENTITY] ("CONSULTANT"). CITY and CONSULTANT a re at times referred to herein jointly as “Parties” and individually as a “Party.”

1. TERM. The term of this Agreement shall commence on [_________ ] and shall remain in full force and effect until [_________ ] unless extended upon the mutual written agreement of the Parties or earlier terminated pursuant to Section 16.2 of this Agreement (“Term”).

2. SERVICES. Subject to the terms and conditions in this Agreement, CONSULTANT shall provide to CITY those services that are specifically described in Exhibit “A” (the “Services”). CITY may request changes or expansion of the Services (each a “Modification”) and in such cases the Modification to the Services, and any resulting increase or decrease in the Compensation to be paid CONSULTANT and/or any changes to the Schedule of Performance (defined below), shall be documented in a written amendment to this Agreement. Increases or decreases in Compensation resulting from any Modification to the Services shall be based on the rate specified in the Compensation Schedule (defined below), or if not specified in the Compensation Schedule at then-applicable prevailing market rate charged by CONSULTANT to other customers for the same service.

3. SCHEDULE OF PERFORMANCE. CONSULTANT shall commence providing the Services upon receipt of a written “Notice to Proceed” from the City Representative and CONSULTANT shall proceed only to the extent of such authorization. CONSULTANT shall perform all Services in the time required by the schedule of performance described in Exhibit “A” (“Schedule of Performance”), or if not specifi ed in the Schedule of Performance in a timely and diligent manner reasonably acceptable to CITY.

4. COMPENSATION. The total compensation paid to CONSULTANT for complete performance of the Services, including any authorized reimbursable expenses, shall NOT EXCEED the total maximum sum of $ _________________ (“Compensation”). CONSULTANT shall be paid for performing the Services at the hourly rate, daily rate, flat fee, lump sum, or other basis specified in Exhibit “A" to this Agreement (“Compensation Schedule”). The Compensation specified in this section shall be the sole and exclusive consideration paid to CONSULTANT for full and complete performance of the Services and may only be increased by formal amendment to this Agreement.

5. PAYMENT.

5.1 Invoices. Each calendar month after CITY’s issuance of the Notice to Proceed, CONSULTANT shall submit an invoice to CITY for the Services performed and any authorized reimbursable expenses incurred in the immediately preceding calendar month. (Ex: invoices for Services rendered in January should be submitted in February ). The invoices shall describe in detail the Services rendered during each invoice period such as the days worked, personnel involved, number of hours worked, rates charged, milestones achieved, work product generated, or reimbursable expenses incurred, as applicable. CONSULTANT shall remit the invoices to the address and in the manner specified by CITY.

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5.2 Payment. CITY shall review all invoices and notify CONSULTANT in writing of any disputed charges or amounts. CITY shall pay all undisputed portions of the invoice within thirty (30) calendar days after receipt . CITY shall not withhold federal or state payroll or other taxes, or make deductions, from payments made to CONSULTANT.

6. STANDARD OF SKILL. CONSULTANT shall perform all Services in the manner and according to the standards currently observed by a competent practitioner of CONSULTANT’s profession in California , and shall at all times, meet or exceed any applicable professional standards of care, workmanship, or conduct . All products of whatsoever nature that CONSULTANT delivers to CITY pursuant to this Agreement shall be prepared in a professional manner and conform to the standards of quality normally observed by a person currently practicing in CONSULTANT’s profession . The acceptance of the Services by CITY shall not operate as a release of CONSULTANT from such standards of care, workmanship, or conduct.

7. INDEPENDENT CONTRACTOR. CONSULTANT is and shall at all times remain as to CITY a wholly independent contractor. Neither CITY nor any of its agents shall have control over the conduct of CONSULTANT or any of CONSULTANT's employees or agents, except as herein set forth. CONSULTANT shall not a t any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of CITY. CONSULTANT shall have no power to incur any debt, obligation, or liability on behalf of CITY or otherwise act on behalf of CITY as an agent.

7.1 CONSULTANT shall not have the status of an employee of CITY under this Agreement, or be entitled to participate in any insurance, medical care, vacation, sick leave or other benefits provided for CITY's officers or employees.

7.2 In the event that CONSULTANT, or any of its employee s, agent s, or subcontractors providing Services under this Agreement, claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System ( “PERS”) to be eligible for enrollment in PERS as an employee of CITY, CONSULTANT shall indemnify, defend, and hold CITY harmless for the payment of any employee and/or employer contributions for PERS benefits on behalf of CONSULTANT or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of CITY.

7.3 CONSULTANT represents that it has, or will secure at its own expense, all personnel required to perform the Services under this Agreement. All of the Services shall be performed by CONSULTANT or under its direct supervision, and all personnel engaged in the work shall be qualified to perform it. CONSULTANT reserves the right to determine the assignment of its own employees to the performance of the Services under this Agreement, but CITY reserves the right, for good cause, to require CONSULTANT to exclude any employee from performing Services on CITY's premises.

8. ADMINISTRATION.

8.1 City’s Representative. The City R epresentative identified on the cover page of this Agreement shall have authority to administer this Agreement and oversee CONSULTANT’s performance of the Services, provided that an individual’s authority to amend this Agreement shall be governed by applicable provisions of the Buena Park Municipal Code. All activities performed by CONSULTANT shall be coordinated through the City Representative. CITY may change the identity of the City Representative upon written notice to CONSULTANT.

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8.2 Consultant’s Representative. Consultant’s Representative identified on the cover page of this Agreement has the authority to administer this Agreement on behalf of CONSULTANT and to act, bind, and approve all matters relating to this Agreement on behalf of CONSULTANT. Consultant’s Representative shall not be replaced without the advance consent of CITY, which consent shall not be unreasonably withheld.

9. SAFETY REQUIREMENTS. All work performed under this Agreement shall be performed in such a manner as to provide sa fety to the public and to meet or exceed the safety standards outlined by CAL OSHA. CITY may issue restraint or cease and desist orders to CONSULTANT when unsafe or harmful acts are observed or reported relative to the performance of the Services.

CONSULTANT shall maintain the work sites free of hazards to persons and property resulting from its operations. CONSULTANT shall immediately report to CITY any hazardous condition noted by CONSULTANT.

10. INDEMNIFICATION AND HOLD HARMLESS.

10.1 Purpose of Section. CONSULTANT agrees that CITY, and its elected officials, officers, employees, and agents (cumulatively “ City Indemnitees ”) shall, to the fullest extent permitted by California law, be fully protected from any loss, injury, damage, claim, liability, taxes, fees, lawsuit, cost, expense, attorneys ’ fees, litigation costs, defense costs, court costs or any other cost or damages of any kind arising out of or in any way related to CONSULTANT’s provision of the Services or performance of this Agreement. This Section is intended by the Parties to provide the fullest protection possible under California law to CITY and the City Indemnitees. CONSULTANT acknowledges that CITY would not have entered into this Agreement without the covenants and commitments of CONSULTANT in this Section 10.

10.2 Indemnification for Design Services (if applicable). Consistent with California Civil Code Section 2782.8, if and to the extent the Services are design professional services to be performed by a design professional, as that term is defined under said Section 2782.8, CONSULTANT shall, to the fullest extent permitted by law, indemnify, protect, defend, and hold the City Indemnitees harmless for all claims, demands, costs, or liability that arise out of, pertain, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT, its officers, employees, or agents in said performance of the Services, excepting only liability arising from the sole negligence, active negligence, or intentional misconduct of CITY.

10.3 Indemnification for Services. Other than in the performance of design professional services by a design professional, as covered by Section 10.2 above, to the fullest extent permitted by law CONSULTANT shall, at its sole cost and expense, protect, defend, hold harmless and indemnify the City Indemnitees from and against any and all damages, costs, taxes, fees, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens and/or losses of any nature whatsoever, including fees of accountants, attorneys and other professionals, and all costs associated therewith, and the payment of all consequential damages (collectively “Claims”), in law or equity, whether actual, alleged or threatened, which arise out of, pertain to, or relate to the acts or omissions, or willful misconduct, of CONSULTANT, or its officers, agents, servants, employees, subcontractors, materialmen, suppliers, or contracto rs, or their officers, agents, servants or employees (or any entity or individual that CONSULTANT shall bear the legal liability thereof) in the performance of this Agreement, including CONSULTANT’s active or passive negligence, except for Claims arising from the sole negligence or willful misconduct of CITY, as determined by final arbitration or court decision or by the agreement of the Parties.

CONSULTANT shall defend the City Indemnitees in any action or actions filed in connection with any Claims with counsel of CITY’s choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense.

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CONSULTANT shall reimburse the Indemnitees for any and all legal expenses and costs incurred by City Indemnitees in connection therewith.

10.4 Taxes, Assessments, Workers Compensation . CONSULTANT shall pay all required taxes on amounts paid to CONSULTANT under this Agreement and indemnify and hold CITY harmless from any and all taxes, assessments, penalties and interest asserted against CITY by reason of the independent contractor relationship created by this Agreement. CONSULTANT shall fully comply with applicable workers’ compensation laws regarding CONSULTANT and its CONSULTANT shall indemnify and hold CITY harmless from any failure of CONSULTANT to comply with applicable workers’ compensation laws.

10.5 Obligations Not Limited by Insurance. The obligations and covenants of CONSULTANT in this Section 10 are independent and separate from any requirement or covenant to carry insurance. The obligations of CONSULTANT under this Section 10 shall not be limited by the limits of any policies of insurance by this Agreement or otherwise maintained by CONSULTANT, nor shall CONSULTANT’s obligations by limited by the provisions of any workers’ compensation act or similar act. CONSULTANT expressly waives any statutory immunity under such statutes or laws as to the CITY or City Indemnitees.

10.6 Survival; Enforcement. CONSULTANT’s obligations and covenants under this Section shall survive the expiration or termination of this Agreement and shall continue in full force and effect for a time at least equal to the statute of limitations that is applicable to the underlying Claim, demand, cost or liability. CITY may offset against the amount of any compensation due CONSULTANT any amount due to CITY f rom CONSULTANT as a result of CONSULTANT’s failure to promptly pay CITY any obligation for reimbursement or indemnification arising under this Section 10.

11. INSURANCE. At all times during the term of this Agreement CONSULTANT shall maintain insurance coverage in the forms, types, and amounts that are set forth in this Section 11, and upon CITY’s request CONSULTANT shall provide evidence of such coverage to the satisfaction of CITY’s Director of Risk Management, which may include a visual inspection of all policies, copies of declarations page, endorsements signed by an authorized representative of the underwriting company, or certificates of insurance.

11.1 Minimum Scope of Insurance. CONSULTANT shall maintain policies with coverage at least as broad as:

.1 Commercial General Liability insurance using the most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01, which shall include insurance for "bodily injury," "property damage" and "personal and advertising injury" with coverage for premises and operations, products and completed operations, and contractual liability.

.2 The most current version of Insurance Service Office (ISO) Business Auto Coverage Form CA 00 01, which shall include coverage for all owned, hired, and non -owned automobiles or other licensed vehicles (Code 1-Any Auto).

.3 Workers' Compensation insurance as required by the California Labor Code and Employer's Liability Insurance.

.4 Professional Liability (Errors and Omissions) insurance appropriate to CONSULTANT’s profession. If such insurance policy is written on a claims -made form, the

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retroactive date must be shown and must be before the effective date of the Agreement or the commencement of Services by Consultant.

11.2 Minimum Limits of Insurance. CONSULTANT shall maintain insurance coverage limits not less than:

.1 Commercial General Liability: $2,000,000 per occurrence for bodily injury, personal injury, and property damage. If a general aggregate limit is used, either the general aggregate limit shall apply separately to the Services / location or the general aggregate limit shall be $4,000,000 and contain specific language creating a duty to defend against any suit seeking damages.

.2 Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

.3 Employer's Liability: $1,000,000 per accident for bodily injury or disease.

.4 Professional liability: $2,000,000 per claim, with an extended reporting period of not less than two years.

11.3 Umbrella or Excess Insurance. In the event CONSULTANT purchases an umbrella or excess insurance policy(ies) to meet the “Minimum Limits of Insurance," this insurance policy(ies) shall "follow form" and afford no less coverage than the primary insurance policy(ies) required by this Section 11.

11.4 Deductibles and Self-insured Retentions: CONSULTANT shall be responsible for payment of any deductibles contained in any insurance policy(ies) required hereunder and CONSULTANT shall also be responsible for payment of any self -insured retentions. Any deductibles or self-insured retentions must be declared to, and approved by, the City Manager or his/her designee. At the option of the City Manager or his/her designee, either (i) the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects CITY and City Indemnitees; or (ii) CONSULTANT shall provide a financial guarantee, satisfactory to the City Manager or his/her designee, guaranteeing payment of losses and related investigations, claim administration and defense expenses . At no time shall CITY be responsible for the payment of any deductibles or self-insured retentions.

11.5 Required Endorsements. Each insurance policy shall be endorsed as follows:

.1 Except with respect to Employer’s Liability or Professional Liability/E&O policies required by this Section 11, CITY and City Indemnitees shall be named as additional insureds (collectively “ Additional Insureds”). Additional Insured endorsements shall not: (a) be limited to “Ongoing Operations”; (b) exclude “Contractual Operations”; (c) restrict coverage to the “Sole” liability of CONSULTANT; or (d) contain any other exclusion contrary to this Agreement.

.2 For any claims related to this Agreement or the Services performed under this Agreement, CONSULTANT's insurance coverage shall be primary to any other similar insurance carried by Additional Insureds . Any insurance or self -insurance maintained by Additional Insureds shall be in excess of CONSULTANT's insurance and shall not be called upon to contribute with it.

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.3 All insurance coverage shall contain a provision that prohibits cancellation, modification or lapse without thirty (30) calendar days' prior written notice from insurer to CITY.

The notice shall be provided via certified mail, return receipt requested. CONSULTANT shall require its insurer to modify the applicable policy and a ll certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word "endeavor" with regard to any notice provisions.

.4 Each policy shall be endorsed to state that the insurer waives the right of subrogation against CITY and City Indemnitees.

11.6 Duration of Insurance. The requirements of this Section 11 shall survive expiration or termination of the Agreement. Insurance must be maintained, and evidence of insurance must be provided for at least 3 years after any expiration or termination of the Agreement or, in the alternative, the policy shall be endorsed to provide not less than a 3 -year discovery period.

11.7 Acceptability of Insurers. All insurance coverage required by this Agreement shall be written by insurers admitted to conduct business in the State of California by the Department of Insurance and rated “A:VIII” in the most recent A.M. Best's Insurance Rating Guide.

11.8 Verification of Coverage. CONSULTANT shall furnish CITY with evidence of the insurance required by this Agreement to the satisfactory to CITY. Such evidence shall consist of original certificates of insurance and amendatory endorsements, including an additional insured endorsement. The endorsements shall be on forms provided by CITY or on such other forms approved by CITY and conforming to CITY's requirements. CONSULTANT shall file all certificates of insurance and fully executed endorsements with CITY before commencing performance of the Services. Where and at the times applicable, CONSULTANT shall also provide proof that the policies of insurance required under this Agreement and expiring during the term of this Agreement have been renewed or replace d with other policies providing at least the same coverage. CONSULTANT shall furnish such proof to CITY prior to the expiration of the original policies. CITY may require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time. CONSULTANT shall provide complete copies of policies to CITY upon request.

11.9 Other Insurance Provisions.

.1 All insurance coverage and limits provided pursuant to this Agreement shall apply to the full extent of the policies involved, available or applicable. Nothing contained in this Agreement or any other agreement relating to CITY or its operations limits the application of the insurance coverage.

.2 Requirements of specific c overage features or limits contained in this Section 11 are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only and is not intended by any Party to be all inclusive, or to the exclusion of other coverage, or a waiver of any type.

.3 All insurance coverage shall cover CONSULTANT’s operations pursuant to the terms of this Agreement.

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.4 Any actual or alleged failure on the part of CITY or any other additional insured under these requirements to obtain proof of insurance required under this Agreement in no way waives any right or remedy of CITY or any additional insured, in this or any other regard.

.5 In the event any policy of insurance required under this Agreement does not comply with these requirements or is canceled and not replaced, CITY has the right, but not the duty, to obtain the insurance it deems necessary, and CONSULTANT shall promptly reimburse to CITY any premium paid by CITY.

.6 CONSULTANT shall provide immediate notice to CITY of any claim or loss against CONSULTANT that includes CITY or any of the Additional Insureds as a defendant. CITY assumes no obligation or liability from the notice. CITY shall have the right, but not the duty, to monitor the handling of the claim or claims if they are likely to involve CITY.

11.10 Subcontractors. CONSULTANT shall include all subcontractors, or any other party involved in the performance of the Services, as insureds under its policies or shall require subcontractors or any other party involved in the Services by CONSULTANT to carry the same insurance as required in this Section 11. CONSULTANT shall obtain certificates evidencing the coverage and make reasonable efforts to ensure that the coverage is provided as required in this Section. CONSULTANT shall require that no contract used by any subcont ractor, or contract CONSULTANT enters into on behalf of CITY, shall reserve the right to charge back to CITY the cost of insurance required by this Agreement. CONSULTANT shall, upon request, submit to CITY for review, all agreements with subcontractors or others with whom CONSULTANT contracts with on behalf of CITY, and all certificates of insurance obtained in compliance with Section 11.8.

CITY’s failure to request copies of the documents shall not impose any liability on CITY, or its employees, or be deemed a waiver of any of CITY’s rights.

12. WORK PRODUCT.

12.1 Deliverables. CONSULTANT shall, in such time and in such form as CITY may require, furnish reports concerning the status of Services required under this Agreement.

CONSULTANT shall, upon req uest by CITY and upon completion or termination of this Agreement, deliver or return to CITY all material furnished to CONSULTANT by CITY.

12.2 Ownership.

.1 All draft and final reports, documents and other written material, and any and all images, ideas, concepts, designs including website designs, source code, object code, electronic data and files or other media whatsoever, created or developed by CONSULTANT in the performance of this Agreement (collectively, “Work Product”) shall be considered to be “works made for hire” for the benefit of CITY. All Work Product and any and all intellectual property rights arising from their creation, including all copyrights and other proprietary rights, shall be and remain the property of CITY without restricti on or limitation upon their use, duplication or dissemination by CITY upon final payment being made. CONSULTANT shall not obtain or attempt to obtain copyright protection as to any of the Work Product.

.2 CONSULTANT hereby assigns to CITY all rights of ownership to the Work Product, including any and all related intellectual property and proprietary rights that are not otherwise vested in CITY pursuant to subsection .1 above.

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.3 CONSULTANT warrants and represents that it has secured all necessary licenses, consents or approvals necessary to the production of the Work Product, and that upon final payment, CITY shall have full legal title to the Work Product, and full legal authority and the right to use an d reproduce the Work Product for any purpose. CONSULTANT shall defend, indemnify and hold CITY and the City Indemnitees harmless from any loss, claim or liability in any way related to a claim that CITY’s use of any of the Work Product is violating federal , state or local laws, or any contractual provisions, or any rights or laws relating to trade names, licenses, franchises, copyrights, patents or other means of protecting intellectual property rights or interests in products, ideas or inventions. CONSULTANT shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, equipment, devices or processes in connection with its provision of the Work Product produced under this Agreement.

In the event any the use of any of the Work Product or other deliverables hereunder by CITY is held to constitute an infringement and the use of any of the same is enjoined, CONSULTANT, at its expense, shall: (a) secure for CITY the right to continue using the Work Product and other deliverables by suspension of any injunction, or by procuring a license or licenses for CITY; or (b) modify the Work Product and other deliverables so that they become non -infringing while remaining in compliance with the requirements of this Agr eement. CONSULTANT’s covenants under this Section 1 2.2 shall survive the expiration or termination of this Agreement.

13. CONFIDENTIALITY. During performance of this Agreement, CONSULTANT may gain access to and use CITY information regarding inventions, machinery, products, prices, apparatus, costs, discounts, future plans, business affairs, governmental affairs, processes, trade secrets, technical matters, systems, facilities, customer lists, product design, copyright, data, and other vital information (hereafter collectively referred to as “City Information”) that are valuable, special and unique assets of CITY. CONSULTANT agrees to protect all City Information and treat it as strictly confidential, and further agrees that CONSULTANT shall not at any time, either directly or indirectly, divulge, disclose or communicate in any manner any City Information to any third party without the prior written consent of CITY. In addition, CONSULTANT shall comply with all CITY policies governing t he use of CITY network and technology systems. A violation by CONSULTANT of this section shall be a material violation of this Agreement and shall justify legal and/or equitable relief.

14. RECORDS. CONSULTANT shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information relating to the Services, as required by CITY or the City Representative. CONSULTANT shall maintain adequate records on services provided in sufficient detail to permit an evaluat ion of the Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. At all times during regular business hours, CONSULTANT shall provide access to su ch books and records to the City Representative, or his or her designees, and shall give the City Representative, or his or her designees, the right to examine and audit such books and records and to make transcripts as necessary, and shall allow inspectio n of all work, data, documents, proceedings and activities related to this Agreement.

15. ASSIGNMENT AND SUBCONTRACTING. This Agreement is personal to CONSULTANT and CITY has entered this Agreement in reliance on CONSULTANT’s skill, competence and experience. CONSULTANT shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without CITY’s prior written consent, by and through the City Representative. CITY’s consent to an assignment of rights unde r this Agreement shall not release CONSULTANT from any of its obligations or alter any of its obligations to be performed under this Agreement. Any attempt at assignment or delegation by CONSULTANT in violation of this Section shall be void and of no effect and shall entitle CITY to immediately terminate this Agreement for cause. As used in this section, “assignment” and

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“delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs. CONSULTANT shall not subcontract any performance required under this Agreement without CITY’s prior written consent.

16. SUSPENSION AND TERMINATION.

16.1 Right to Suspend. CITY shall have the right at any time to temporarily suspend CONSULTANT’s performance hereunder, in whole or in part, by giving a written notice of suspension to CONSULTANT. If CITY gives such notice of suspension, CONSULTANT shall immediately suspend its activities under this Agreement as specified in such notice.

16.2 Termination. CITY shall have the right to terminate this Agreement at any time by giving a written notice of termination to CONSULTANT. If CITY gives such notice of termination, CONSULTANT shall immediately cease rendering Services pursuant to this Agreement. If CITY terminates this Agreement:

.1 CONSULTANT shall, not later than five days after such notice of termination, deliver to CITY copies of all Work Product or other information prepared pursuant to this Agreement.

.2 CITY shall pay CONSULTANT the reasonable value of Services rendered by CONSULTANT prior to termination; provided, however, CITY shall not in any manner be liable for lost profits that might have been made by CONSULTANT had the Agreement not been terminated or had CONSULTANT completed the Se rvices required by this Agreement. In this regard, CONSULTANT shall furnish to CITY such financial information as in the judgment of CITY is necessary for CITY to determine the reasonable value of the Services render by CONSULTANT. The foregoing is cumulat ive and does not affect any right or remedy that CITY may have in law or equity.

17. Conflicts of Interest. CONSULTANT shall comply with all applicable federal, state and local conflict of Interest laws, including the Political Reform Act (Cal. Gov. Code § 81000 et seq.), the Levine Act (Cal. Gov. Code § 84308), and California Government Code Section 1090.

CONSULTANT covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, that would conflict in any manner with the interests of CITY or that would in any way hinder CONSULTANT’s performance of Services under this Agreement.

CONSULTANT further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor, without the written consent of CITY. CONSULTANT agrees to avoid conflicts of interest or the appearance of any conflicts of interest with the interests of CITY at all times during the performance of this Agreement.

18. NOTICES. Any notice, consent, request, demand, bill, invoice, report or other communication required or permitted under this Agreement shall be given in writing to the person at the addresses specified on first page of this Agreement and deemed effective: (a) on personal delivery, (b) on confirmed delivery by courier service during CONSULTANT’s and CITY’s regular business hours, or (c) three business days after deposit in the United States mail, by first class mail, postage prepaid. Either Party may change the specified person or address at which it is to receive notices by advising the other Party in writing.

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19. MISCELLANEOUS TERMS.

19.1 Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement by this reference. In the event of any inconsistency between the express provisions of this Agreement and any provision of an exhibit, the provisions of this Agreement shall prevail.

19.2 Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance.

19.3 Nuisance; Compliance with Laws. CONSULTANT shall not maintain, commit or permit the m aintenance or commission of any nuisance in connection with performing the Services. In the performing the Services CONSULTANT shall abide by and conform with and to any and all applicable laws of the United States and the State of California, and the loca l laws, regulations, and policies of the City of Buena Park.

19.4 Permits and Licenses. CONSULTANT, at its sole expense, shall obtain and maintain during the term of this Agreement all appropriate permits, licenses, and certificates that may be required in connection with performing the Services.

19.5 Governing Law; Venue. The terms of this Agreement, and any dispute arising from the relationship between the Parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, without regard for its conflicts of laws principles, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. The venue for resolving any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be a court with jurisdiction that is located in the County of Orange, California.

19.6 Cost of Litigation. If any legal action is necessary to enforce any provision of this Agreement or for damages by reason of an alleged breach of any provisions of this Agreement (whether in contract, tort, or both), the prevailing Party shall be entitled to receive from the losing Party all attorneys’ fees, costs and expenses in such amount as the courts may determine to be reasonable.

19.7 Waiver. No delay or omission to exercise any right, power or remedy accruing to CITY under this Agreement shall impair any right, power or remedy of CITY, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver by CITY of any breach, any failure of a condition, or any right or remedy under this Agreement shall be: (1) effective unless it is in writing and signed by the Party making the waiver; (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy; or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

19.8 Efficient Performance. CONSULTANT shall commence, carry on and complete its assignments with all practicable dispatch, in a sound, economica l, and efficient manner in accordance with all applicable laws and generally accepted industry and applicable professional standards.

19.9 No Third Party Beneficiaries. This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

PAGE 12 OF 18

19.10 When Rights and Remedies Not Waived. In no event shall the making by CITY of any payment to CONSULTANT constitute or be construed as a waiver by CITY of any breach of covenant, or any default that may then exist, on the part of CONSULTANT, and the making of any such payment by CITY while any such breach or default shall exist shall in no way impair or prejudice any right or remedy available to CITY with regard to such breach or default.

19.11 Severability. If any part, term or provision of this Agreement shall be held illegal, unenforceable or in conflict with any law of a federal, state, or local government having jurisdiction over this Agreement, the validity of the remaining portions or provisions shall not be affected by such holding.

19.12 Captions. The titles of the sections, subsections and paragraphs set forth in this Agreement are inserted for convenience and reference only and shall be disregarded in construing or interpreting any of the provisions of this Agreement and the rights or obligations of the Parties to this Agreement.

19.13 Word Usage. Unless the context clearly requires otherwise, (a) the word “shall” is mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes ” or “including” are not limiting.

19.14 Integrated Agreement and Modification of Agreement. This Agreement, and all exhibits referred to in this Agreement, constitutes the final, complete and exclusive statement of the terms of the agreement between CIT Y and CONSULTANT with respect to the subject matter of this Agreement. This Agreement supersedes all prior or contemporaneous oral or written negotiations, representations or agreements of the Parties. No verbal agreement or implied covenant shall be held to vary the provisions of this Agreement. No Party has been induced to enter into this Agreement by, nor is any Party relying on, any representation or warranty except those expressly set forth in this Agreement. This Agreement may be modified only by a wr iting signed by both Parties.

19.15 Authority to Bind Parties. Each of the undersigned hereby represents that he or she has the authority to execute this Agreement on behalf of his or her contracting Party.

In recognition of the obligations stated in this Agreement, the Parties have executed this Agreement on the date indicated above by and through their duly authorized representatives.

CITY OF BUENA PARK
a California municipal corporation
CONSULTANT*

Name of Business

Signature

Name: Name:

Title: Title:

PAGE 13 OF 18

*If CONSULTANT is a corporation, then pursuant
to California Corporations Code Section 313 this
Agreement must be executed by either: (1) the
chairperson of the board; (2) the president; or (3)
the vice president plus any one of the following:
the secretary, any assistant secretary, the chief
financial officer, or any assistant treasurer.

Signature

Name:

Title:

ATTEST:

BY:

Adria M. Jimenez, City Clerk

APPROVED AS TO FORM:

BY:

Christopher Cardinale, City Attorney

PAGE 14 OF 18

EXHIBIT A

1) SERVICES. CONSULTANT shall provide to CITY the following Services

2) SCHEDULE OF PERFORMANCE. CONSULTANT shall perform all Services in compliance with the following Schedule of Performance:

3) COMPENSATION SCHEDULE. CONSULTANT shall be paid for performing the Services at the follow rates and times:

ADD DESCRIPTION

ADD SCHEDULE

ADD COMPENSATION RATES / SCHEDULES

PAGE 15 OF 18

EXHIBIT ___ (if applicable)

PUBLIC WORKS - CALIFORNIA LABOR CODE REQUIREMENTS
(Labor Code §§ 1720 et seq., 1813, 1860, 1861, 3700)

If the Services, in whole or in part, constitute “public works” as defined by California law, then CONSULTANT shall comply with the terms and conditions set forth in this PUBLIC WORKS EXHIBIT.

“Public works” include, but is not limited to the following: BOUNDARY SURVEY WORK ,

TOPOGRAPHICAL SURVEY WORK, RELOCATION WORK, CONSTRUCTION INSPECTION,

TESTING AND OVERSIGH T SERVICES, SITE ASS EMBLY WORK, PRECONST RUCTION

TESTING AND INSPECTION SERVICES, INSTALLATION AND REMOVAL OF TEMPORARY

FENCING AT PROJECT S ITES, OR GEOTECHNICAL WORK (INCLUDING SOIL AND

COMPACTION TESTING, FIELD TECHNICIAN OBS ERVATION OF ALL TREN CHING AND

BACKFILL OPERATIONS, AND FIELD TECHNICIA N INSTALLATION OF MO NITORING DEVICES).

As to any portion of the Services that are “public works,” CONSUL TANT shall comply in all respects with all applicable provisions of the California Labor Code, including the following:

1. This Agreement is subject to the provisions of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labo r Code relating to public works and CITY and CONSULTANT agree to be bound by all the provisions thereof as though set forth fully in this Agreement.

2. CONSULTANT shall be registered with the Department of Industrial Relations (“DIR”) in accordance with California Labor Code Section 1725.5 and has provided proof of registration to CITY prior to the Effective Date of this Agreement.

3. CONSULTANT agrees to comply with the provisions of California Labor Code Sections 1771, 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The applicable prevailing wage determination(s) may be obtained at:

http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm.

Applicable prevailing wage determinations are also are on file with CITY and are available to any interested party upon request. CONSULTANT shall, as a penalty to CITY, forfeit not more than two -hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of Industrial Relations for the work or craft in which the worker is employed for any public work done under this Agreement by CONSULTANT or by any subcontractor.

4. Pursuant to California Labor Code Section 1771.4, CONSULTANT’s services are subject to compliance monitoring and enforcement by the Department of Industrial Relations.

CONSULTANT shall post job site notices as prescribed by DIR regulations and furnish the records specified in California Labor Code Section 1776 directly to the Labor Commissioner in the manner prescribed by California Labor Code Section 1771.4(a)(3) and (c)(2).

PAGE 16 OF 18

5. CONSULTANT shall comply with the provisions of California Labor Code Section 1776 which, among other things, require CONSULTANT and each subcontractor to (1) keep accurate payroll records, (2) certify and make such payroll records available for inspection as provided by Section 1776, and (3) inform CITY of the location of the records.

CONSULTANT is responsible for compliance with Section 1776 by itself and all of its subcontractors.

6. CONSULTANT shall comply with the provisions of California Labor Cod e Section 1777.5 concerning the employment of apprentices on public works projects, and further agrees that CONSULTANT is responsible for compliance with Section 1777.5 by itself and all of its subcontractors.

7. CONSULTANT shall comply with the provisio ns of California Labor Code Section 1813 concerning penalties for workers who work excess hours. CONSULTANT shall, as a penalty to CITY, forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by CONSULTANT or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the California Labor Code.

8. California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, CONSULTANT hereby certifies as follows:

“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self - insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Agreement.

PAGE 17 OF 18

EXHIBIT ___ (if applicable)

COMMUNITY WORKFORCE AGREEMENT - REQUIREMENTS

If the Services, in whole or in part, include the services of a Building/Construction Inspector, or Field Soils and Materials Tester (Inspectors), as the scope of work for each craft is defined in the State of California Wage Determination for said craft, then to the extent of such services CONSULTANT shall be obligated to comply with Community Workforce Agreement between the City and the Los Angeles/Orange Counties Building and Construction Trades Council and the Signatory Craft Councils and Local Unions (“CWA”). The CWA is a master labor agreement that establishes employment and labor relations procedures, and applies to all Consultants, Contractors and Subcontractors that are awarded or perform work on covered projects.

CONSULTANT and its Subcontractors of must agree to be bound by the CWA. A Letter of Assent (in the form attached to this Exhibit, must be submitted by CONSULTANT agreeing to be bound to the terms and conditions of the CWA.

Among other requirements, CONSULTANT, if not currently a signatory to a collective bargaining agreement with the unions that are a signatory to the CWA, must register CONSULTANT’S own workers (“Core Employees”) with the appropriate union hall prior to performing work. CITY has retained a third -party CWA Administrator that will act on CITY’s behalf and aid parties in administering the CWA. CONSULTANT must provide a listing of its Core Employees to CITY’s CWA Administrator and the union prior to starting work.

To qualify as a Core Employee, the employee must have been on CONSULTANT’S active payroll for sixty (60) of the one hundred (100) working days prior to project award and have worked at least two thousand (2,000) hours in the craft that they are employed within the previous four (4) years. Core Employees are to be used in a one-to-one ratio with referred workers from the union hall until a maximum of five (5) total Core Employees are used, and any additional workers shall be referred from the union. A copy of the CWA is available in the Public Works Department located inside Buena Park City Hall (6650 Beach Blvd, Buena Park, CA 90621) and the terms and conditions of the CWA are incorporated fully into the Agreement if the Services include covered work.

PAGE 18 OF 18

EXHIBIT __ (if applicable)

REQUIRED FOR ALL CONTRACTS AWARDED BY THE CITY COUNCIL
(OTHER THAN COMPETITIVELY BID, LABOR, OR PERSONAL EMPLOYMENT CONTRACTS)

LEVINE ACT DISCLOSURE STATEMENT

California Government Code section 84308, commonly referred to as the “Levine Act,” precludes an elected or appointed officer of a local government agency from making, participating in, or in any way attempting to influence the awarding of a contract by the agency if the officer receives any political contributions totaling more than $500 in the 12 months preceding the contract award, during the proceeding leading to the contract award, and for 12 months following the final decision on the contract , when the contribution is from any person that has a financing interest in the contract. This prohibition applies to contributions made directly to the officer , received by the officer on behalf of any other officer, or received on behalf of any candidate for office or on behalf of any committee. The Levine Act also requires disclosure of any such contributions to be made by a party to be awarded a contract by the local agency. The Levine Act does not apply to contracts that are competitively bid, labor, or personal employment contracts.

LEVINE ACT DISCLOSURES:

1. Have you or your comp any, or any agent on behalf of you or your company, made any contributions of more than $500 to any member of the Buena Park City Council in the 12 months preceding the date the City issued the request for proposal s leading to the contract?

YES ___ NO ___

If yes, please identify the Councilmember(s) and amount of any such campaign contribution(s):

2. Do you or your company, or any agency on behalf of you or your company, anticipate or plan to make any contributions of more than $500 to any member of the Buena Park City Council after the date of the issuance of the request for proposals, or in the 12 months after the City Council’s decision on the contract?

YES ___ NO ___

If yes, please identify the Councilmember(s):

NOTE: Answering yes to either of the two (2) questions above does not preclude the City of Buena Park from awarding a contract to your firm. It does, however, preclude the identified officer(s) from making, participating in, or in any way attempting to influence the contract award process.

Failing to provide full and accurate information on this form may be grounds for disqualification and other legal penalties.

_______________________ _____________________________________

DATE SIGNATURE OF AUTHORIZED OFFICIAL

_______________________ _____________________________________

NAME OF COMPANY NAME, TITLE
SHEETSHEET INDEXDRAWING NO.

NOTE:EXISTING AERIAL TOPOGRAPHY WAS PROVIDED BY MCE CONSULTANTS DATEDMAY, 2014. NO WARRANTY IS MADE BY civTEC AS TO THE ACCURACY OF THEEXISTING FIELD CONDITIONS SHOWN THEREON. CONTRACTOR SHALL VERIFYEXISTING FIELD CONDITIONS PRIOR TO CONSTRUCTION AND NOTIFY CITYIMMEDIATELY OF ANY DISCREPANCY.SITE FIELD SURVEY WAS PERFORMED BY STARLIGHT SURVEYING, INC. IN FEB.,2022.NOTE TO CONTRACTOR:ALL GRADING AND EARTHWORK IS TO BE DONE IN ACCORDANCE WITH THEEARTHWORK SPECIFICATION AND AS DIRECTED BY THE GEOTECHNICALENGINEER. REFER TO LETTER "GEOTECHNICAL DESIGN RECOMMENDATIONS– SCE CORRIDOR MASTER PLAN, PHASE 2 TRAIL IMPROVEMENTS, CITY OFBUENA PARK, CALIFORNIA" BY GMU GEOTECHNICAL, INC. [PROJECT NO.21-153-00], DATED MAY 20, 2022. * THE ABOVE CUT/FILL QUANTITIES ARE FOR PERMIT PURPOSES ONLY. THISCALCULATION DOES NOT INCLUDE SOILS FROM BUILDING OR WALL FOOTINGS,NOR ANY UTILITY TRENCHING. NOR DOES THIS CALCULATION ACCOUNT FORSHRINKAGE OR SUBSIDENCE OR OVEREXCAVATION (TO BE CONFIRMED BY THESOILS ENGINEER). CONTRACTOR SHALL REFER TO THE SOILS REPORT FORSTATEMENTS CONCERNING GRADING REQUIREMENTS.EXISTING UNDERGROUND STRUCTURESTHE EXISTENCE AND LOCATION OF ANY UNDERGROUND PIPES OR CONDUITS SHOWN ONTHESE PLANS ARE OBTAINED BY A SEARCH OF THE AVAILABLE RECORDS. TO THE BEST OFOUR KNOWLEDGE, THERE ARE NO EXISTING UTILITIES EXCEPT AS SHOWN ON THESE PLANS.THE CONTRACTOR IS REQUIRED TO TAKE THE PRECAUTIONARY MEASURES TO PROTECT THEUTILITY LINES SHOWN AND ANY OTHER LINES NOT OF RECORD OR NOT SHOWN ON THESEPLANS. IT SHALL BE THE CONTRACTOR'S RESPONSIBILITY TO NOTIFY THE OWNERS OF THEUTILITIES OR STRUCTURES CONCERNED BEFORE STARTING WORK. CONTRACTOR FURTHERASSUMES ALL LIABILITY AND RESPONSIBILITY FOR THE UNDERGROUND UTILITY PIPES,CONDUITS OR STRUCTURES SHOWN OR NOT SHOWN ON THESE PLANS. LOCATE ALL UTILITIESBEFORE CONSTRUCTION.

CONSTRUCTION NOTES/ESTIMATE OF QUANTITIESNOTICE TO THE CONTRACTOR FORCOUNTY OF ORANGEPHASE 2 TRAIL IMPROVEMENTSSITE IMPROVEMENT PLANSSTATE OF CALIFORNIABUENA PARK, CA THE ESTIMATES OF IMPROVEMENT AND GRADING QUANTITIES AS SHOWNHEREON ARE PROVIDED FOR SATISFYING PLAN CHECK INFORMATIONREQUIREMENTS ONLY. THE CONTRACTOR SHALL PERFORM AN INDEPENDENTESTIMATE OF ALL IMPROVEMENT QUANTITIES INCLUDING GRADING QUANTITIES,AND SHALL USE SAME AS A BASIS FOR HIS BID(S) AND CONTRACT(S).THE GRADING CONTRACTOR SHALL BE RESPONSIBLE AND ACCOUNT FORDISTRIBUTING ANY EXCESS MATERIAL OR SUPPLYING ANY DEFICIENCIES TOBRING THE SITE TO DESIGN GRADE.

BASIS OF BEARINGSTHE BEARINGS SHOWN HEREON ARE BASED ON THE GRID AZIMUTH 270°21'14" BETWEENO.C.S. HORIZONTAL CONTROL STATION GPS NO. 3610 AND GPS NO. 3609 PER RECORDSON FILE IN THE OFFICE OF THE ORANGE COUNTY SURVEYOR.

L.P.LEGEND
TELEPHONETOP OF WALLWATER VALVEWATER METERSANITARY SEWERTOP OF CURBTOP OF FOOTINGTOP OF GRATEVALVESTREET LIGHTWATERWW.M.W.V.T.F.T.W.ST.G.T.C.TEL.CHAIN LINK FENCECENTERLINE

HIGH POINTROOF DRAINPOWER POLEGRADE BREAKRIGHT OF WAYFIRE HYDRANTFINISHED SURFACEFINISHED FLOOREDGE OF PAVEMENT

CATCH BASINSTORM DRAINCURB & GUTTER
EXISTING SPOT ELEVATIONFLOWLINEGRADE BREAK LINEEXISTING UTILITY LINE(TYPE AND SIZE AS NOTED)P.P.R.O.W.R.D.ST.IRR. OR IRRIG.M.H.STREETIRRIGATIONLOW POINTMANHOLEG.B.H.P.H.C.INV.F.S.F.H.F.L.HANDICAPINVERTFLOWLINEEXISTING CONTOURGRADING LIMITSPROPERTY LINE DWY.ELEC.

E.P.F.F.

CONC.C.O.SD
DRIVEWAYELECTRICCONCRETECLEANOUTC.B.C&GC.L.F.C.L.BLDG.BUILDINGTOP OF DECKT.D.POINT OF CONNECTIONP.O.C.

DECOMPOSED GRANITE

P/APLANTER AREA
D.G.PROPOSED FLOW DIRECTION
D.F.DRINKING FOUNTAINWROUGHT IRON FENCEW.I.F.

C-0.01TITLE SHEET
SCE CORRIDOREARTHWORKAREA DISTURBED1.2±ACRESCUT420CUBIC YARDSFILL300CUBIC YARDSEXPORT120CUBIC YARDS GENERAL NOTES1.ALL WORK SHALL BE IN ACCORDANCE WITH THE APPLICABLE SECTIONS OF THE STANDARD SPECIFICATIONS FORPUBLIC WORKS, CONSTRUCTION (THE GREEN BOOK), LATEST EDITION, AND ALL SUBSEQUENT SUPPLEMENTS, CITY OFBUENA PARK STANDARDS, CONTRACT DOCUMENTS, AND THE LATEST REVISIONS THEREOF.2.THE LOCATION AND EXISTENCE OF UTILITIES AND IMPROVEMENTS SHOWN ON THE PLANS ARE APPROXIMATE ANDTAKEN FROM AVAILABLE RECORDS. THE CONTRACTOR SHALL VERIFY THE LOCATION OF EXISTING IMPROVEMENTS ANDSHALL TAKE ALL PRECAUTIONS TO PROTECT THEM WHETHER SHOWN OR NOT. THE CONTRACTOR SHALL NOTIFY THEUNDERGROUND SERVICE ALERT (USA) AT 1-800-227-2600 48 HOURS BEFORE ANY EXCAVATION.3.CONTRACTOR SHALL NOTIFY THE CITY PUBLIC WORKS INSPECTOR ASSIGNED TO THE PROJECT AT LEAST 48 HOURSPRIOR TO BEGINNING OF ANY WORK.4.WHEN JOINING EXISTING PAVEMENT, CONTRACTOR SHALL FEATHER A MINIMUM OF 10'. NEW CONSTRUCTIONJOINING EXISTING PAVING SHALL BE DONE WITH NO DANGEROUS OR NOTICEABLE JOINTS AS DETERMINED BY THECITY ENGINEER.5.EXISTING RAISED PAVEMENT MARKERS SHALL BE REMOVED PRIOR TO CONSTRUCTION AND REPLACED UPON THEFINISHED SURFACE AT THE SAME LOCATION.6.THE CONTRACTOR SHALL PROVIDE AND MAINTAIN TRAFFIC CONTROL DEVICES AT ALL TIMES IN ACCORDANCE WITHTHE STANDARD SPECIFICATIONS AND AS DIRECTED BY THE CITY ENGINEER.7.THE CONTRACTOR SHALL REMOVE ALL GRASS AND WEEDS IN CRACKS OR BETWEEN GUTTER AND PAVEMENT ANDSTERILIZE SOIL TO PREVENT FURTHER GROWTH.8.NOT USED.9.ALL PROJECTS APPROVED BY THE CITY SHALL BE DESIGNED AND CONSTRUCTED WITHIN DRAINAGE GUIDELINESESTABLISHED BY THE CITY AND NPDES REQUIREMENTS.NOTICE TO CONTRACTORCAUTION: THE ENGINEER PREPARING THESE PLANS WILL NOT BE RESPONSIBLE FOR, ORLIABLE FOR, UNAUTHORIZED CHANGES TO, OR USES OF THESE PLANS. ALL CHANGES TO THEPLANS MUST BE IN WRITING, AND MUST BE APPROVED BY THE PREPARER OF THESE PLANS.THE EXISTENCE AND LOCATION OF ANY UNDERGROUND UTILITY FACILITIES SHOWN ONTHESE PLANS WERE OBTAINED BY A SEARCH OF AVAILABLE RECORDS. THE LOCATIONSSHOWN ARE APPROXIMATE AND SHALL BE CONFIRMED IN THE FIELD BY THE CONTRACTOR.THE CONTRACTOR SHALL BE RESPONSIBLE FOR MAKING ANY NECESSARY ADJUSTMENTS TOALIGNMENT AND/OR GRADE OF THE PROPOSED IMPROVEMENTS. THE CONTRACTOR ISREQUIRED TO TAKE DUE PRECAUTIONARY MEASURES TO PREVENT DAMAGE TO ANY UTILITYFACILITIES SHOWN AND ANY OTHER FACILITIES NOT SHOWN ON THESE PLANS.ALL CONTRACTORS AND SUBCONTRACTORS PERFORMING WORK SHOWN ON THESE PLANSAGREE THAT, IN ACCORDANCE WITH GENERALLY ACCEPTED CONSTRUCTION PRACTICES,THEY WILL BE REQUIRED TO ASSUME SOLE AND COMPLETE RESPONSIBILITY FOR JOB SITECONDITIONS DURING THE COURSE OF CONSTRUCTION OF THE PROJECT. THIS INCLUDESPROVIDING FOR THE SAFETY OF ALL PERSONS AND PROPERTY AND SHALL APPLYCONTINUOUSLY AND NOT BE LIMITED TO NORMAL WORKING HOURS. THE CONTRACTORSAND SUBCONTRACTORS FURTHER AGREE TO DEFEND, INDEMNIFY AND HOLD HARMLESSTHE DESIGN PROFESSIONAL FROM ANY AND ALL LIABILITY, REAL OR ALLEGED, INCONNECTION WITH THE PERFORMANCE OF WORK ON THIS PROJECT, EXCEPT FOR LIABILITYARISING FROM THE SOLE NEGLIGENCE OF THE DESIGN PROFESSIONAL.

VICINITY MAPNOT TO SCALESWE
NOTICE TO THE CONTRACTORTHE ESTIMATES OF IMPROVEMENT AND GRADING QUANTITIES AS SHOWN HEREON ARE PROVIDED FORSATISFYING PLAN CHECK INFORMATION REQUIREMENTS ONLY. THE CONTRACTOR SHALL PERFORM ANINDEPENDENT ESTIMATE OF ALL IMPROVEMENT QUANTITIES, INCLUDING GRADING QUANTITIES, ANDSHALL USE SAME AS A BASIS FOR HIS BID(S) AND CONTRACT(S).

GRADING NOTES1. ALL GRADING SHALL BE DONE IN ACCORDANCE WITH THE CITY OF BUENA PARK STANDARDS AND SPECIFICATIONSAND THE LATEST CITY-APPROVED- BUILDING CODE, CHAPTER 70, AS INTERPRETED BY THE CITY ENGINEER. WHENEVERTHE TERM "BUILDING OFFICIAL" IS USED, THIS SHALL MEAN THE CITY ENGINEER OR HIS AUTHORIZED REPRESENTATIVES.2.THE FOLLOWING PERMITS SHALL BE OBTAINED PRIOR TO ANY CONSTRUCTION FROM THE CONSTRUCTION SERVICESDIVISION AND APPLICABLE FEES PAID TO THE DEPARTMENT.a.GRADING PERMITb.SEWER PERMIT FOR SEWER LATERAL OR SEWER CLEANOUT. THE PUBLIC WORKS INSPECTOR SHALL VERIFY ANDFIELD CHECK SEWER CLEANOUT LOCATION PRIOR TO CONSTRUCTION.c.CONCRETE PERMIT FOR CONSTRUCTION OF DRIVEWAY APPROACHES, SIDEWALKS, CURB AND GUTTERS.d.PAVING PERMIT FOR STREET PAVEMENT CONSTRUCTION.e.WATER LINE PERMIT FOR ANY WATER MAIN CONNECTION, FIRE PROTECTION LINE CONSTRUCTION ANDDOMESTIC WATER SERVICE.f.STORM DRAIN PERMIT FOR STORM DRAIN CONNECTION TO AN EXISTING CITY STORM DRAIN FACILITY OR FORNEW STORM DRAIN MAIN LINE AND LATERAL CONSTRUCTION.g.SOUTHERN CALIFORNIA EDISON COMPANY, PACIFIC BELL COMPANY, SOUTHERN CALIFORNIA GAS COMPANYAND COMCAST CABLEVISION PERMITS FOR MAIN OR LATERAL FACILITY INSTALLATIONS IN THE PUBLIC RIGHT OFWAY.3.IN THE REMOVAL AND/OR CONSTRUCTION OF OFF-SITE IMPROVEMENTS IN THE CITY RIGHT OF WAY, THE PUBLICWORKS INSPECTOR MAY- USE HIS DISCRETION IN DETERMINING THE EXTENT AND LIMIT OF WORK TO BE UNDERTAKEN INCONFORMANCE WITH THE CITY REQUIREMENTS AND IN ACCORDANCE WITH THE APPROVED PLANS, SPECIFICATIONSAND CITY STANDARDS.4.ON-SITE WATER AND SEWER LATERALS SHALL BE IN ACCORDANCE WITH THE LATEST REVISION OF THE UNIFORMPLUMBING CODE AND INSPECTED BY BUILDING DIVISION.5.NOT USED.6.ALL EXCAVATIONS, CONSTRUCTION AND INSTALLATIONS IN THE PUBLIC RIGHT OF WAY REQUIRE INSPECTION. FAILURETO HAVE INSPECTION WILL RESULT IN REOPENING OF THE EXCAVATION AND POSSIBLE RECONSTRUCTION.7.ALL WASTE, VEGETATION, REFUSE AND DELETERIOUS MATERIALS SHALL BE REMOVED PRIOR TO ANY GRADING.8.NO WATER SHALL BE TAKEN FROM CITY FIRE HYDRANTS WITHOUT APPROVED APPLICATION FROM THE CONSTRUCTIONSERVICES DIVISION AND PAYMENT OF FEES AND DEPOSITS.9.DUST SHALL BE CONTROLLED BY WATERING.10.CONTRACTOR SHALL NOTIFY UNDERGROUND SERVICE ALERT A MINIMUM OF 48 HOURS ADVANCE NOTICE(1/800/422-4133) PRIOR TO EXCAVATION.11.CONTRACTOR IS REQUIRED TO CALL 714/562-3686, AT LEAST 48 HOURS IN ADVANCE FOR INSPECTION.12.NO CONSTRUCTION OR GRADING SHALL BEGIN PRIOR TO PRE-CONSTRUCTION MEETING WITH CITY PUBLIC WORKSINSPECTOR FROM THE CONSTRUCTION SERVICES DIVISION.13.NOT USED.14.DEVELOPER/OWNER SHALL BE RESPONSIBLE FOR CHECKING AND RECOGNIZING ALL EASEMENTS IN THE DEVELOPMENTAND ADJACENT PROPERTIES. ENGINEER OF RECORD SHALL BE RESPONSIBLE FOR INDICATING EXISTING UTILITYLOCATIONS AND RESOLVING POSSIBLE CONFLICTS OF SERVICE CONNECTIONS FOR THE DEVELOPMENT.15.DEVELOPER/CONTRACTOR SHALL SUBMIT A TRAFFIC CONTROL PLAN FOR APPROVAL PRIOR TO ANY LANE CLOSURE ORWORK IN THE CITY RIGHT OF WAY. PLANS SHALL SHOW THE PROPER PLACING OF BARRICADES OR DELINEATORS FORTRAFFIC DIRECTION AND INFORMATION.16.UTILITY TRENCHES WITHIN THE CITY RIGHT OF WAY SHALL NOT BEEXCAVATED AND LEFT OPENED ON FRIDAYS ANDWEEKENDS. UTILITY TRENCHES SHALL BE PROPERLY PROVIDED WITH STEEL COVERS AND TRAFFIC DELINEATORS INACCORDANCE WITH CITY STANDARDS AND TO THE SATISFACTION OF THE CITY ENGINEER.17.COMPACTION ON NATIVE SOIL SHALL BE A MINIMUM 95%. WITH AGGREGATE BASE OVER NATIVE, MINIMUMCOMPACTION IS 90%.

TITLE SHEET1C-0.01DETAIL SHEET2-3C-0.02, C-0.03PRECISE GRADING PLAN4-5C-1.01, C-1.02EROSION CONTROL PLAN6-8C-2.01, C-2.02, C-2.03HORIZONTAL CONTROL PLAN9-10C-3.01, C-3.02ELECTRICAL NOTES11E-1.01ELECTRICAL PLAN12-13E-2.01, E-2.02ELECTRICAL SPECIFICATIONS14E-3.01IRRIGATION PLANS 15-16L-2.01, L-2.02IRRIGATION DETAILS 17L-2.03IRRIGATION DETAILS18L-2.04PLANTING PLANS 19-20L-3.01, L-3.02PLANTING DETAILS 21L-4.01 CIVIL ENGINEERINGCONSULTING999 CORPORATE DR., SUITE 100LADERA RANCH, CA 92694p: 949.463.8822e: [email protected] PREPARED BY:
5/12/23TEC5/12/2023STAFFTECTHOMAS E. CARCELLI, RCE #81640O.C. SURVEYOR BENCHMARK DESIGNATION: 1H-127-70DESCRIBED BY ORANGE COUNTY SURVEY: “FOUND 3 3\4" OCSALUM. B.M. DISK STAMPED "1H-127- 70", SET IN THE SWLY COR. OFA 5 FT. BY 26 FT. CONC. C.B. MON. IS LOCATED IN THE SELY COR.OF THE INT. OF VALLEY VIEW ST. AND LA PALMA AVE., 17.2 FT. ELYOF THE EAST CURB ALONG VALLEY VIEW AND 27.7 FT. SLY OF THESOUTH CURB ALONG LA PALMA. MON. IS SET LEVEL WITH THESIDEWALK.”ELEVATION = 52.046' [NAVD 88, 1990 ADJUSTMENT]5/12/23 CLIENT:CITY OF BUENA PARK6650 BEACH BOULEVARDBUENA PARK, CA 90621PHONE: (714) 562-3500CONTACT: DEEPTHI ARABOLUIRRIGATION CONSULTANT:GLASIR DESIGN424 NEW JERSEY LANEPLACENTIA, CA 92870PHONE: (714) 514-9930CONTACT: CHRIS CURRYCIVIL ENGINEER:civTEC999 CORPORATE DR., SUITE 100LADERA RANCH, CA 92694PHONE: (949) 463-8822CONTACT: TOM CARCELLICONSULTANT DIRECTORY:LANDSCAPE ARCHITECT:RJM DESIGN GROUP, INC.31591 CAMINO CAPISTRANOSAN JUAN CAPISTRANO, CA 92675PHONE: (949) 493-2600CONTACT: CRAIG SENSENBACH SARA VANDENBROEKGEOTECHNICAL:GMU GEOTECHNICAL, INC.23241 ARROYO VISTARANCHO SANTA MARGARITA, CA 92688PHONE: (949) 888-6513CONTACT: DAVID HANSEN GENERAL CONSTRUCTION NOTESNO.DESCRIPTIONQUANTITY1-20,220 SF1,130 LF1 EA4367526,935 SFPROTECT IN PLACECONSTRUCT CONCRETE PAVING PER DETAIL 1, SHEET C-0.02CONSTRUCT CONCRETE MOW CURB PER DETAIL 3, SHEET C-0.02CONSTRUCT DECOMPOSED GRANITE PAVING PER DETAIL 4, SHEET C-0.02CONSTRUCT CONCRETE JOINTING PER DETAIL 2, SHEET C-0.02CONSTRUCT LODGE POLE FENCE PER DETAIL 5, SHEET C-0.02LS380 LFSEE SHEET C-2.01 FOR EROSION CONTROL CONSTRUCTION NOTES 1 EXISTING FLOW DIRECTIONH.S.C. (SEE APPROVED WQMP)
HYDRAULIC SOURCE CONTROLH.S.C.
8CONSTRUCT 18" MOW CURB PER DETAIL 1, SHEET C-0.03380 LF9INSTALL VEHICULAR BOLLARD PER DETAIL 2, SHEET C-0.0318 EA10CONSTRUCT BENCH PER DETAIL 4, SHEET C-0.032 EA DEMOLITION NOTESAREMOVE EXIST. FENCE/GATE, ASSOCIATED POSTS, FOOTINGS, ETC. - COORDINATE WITH CITYAND S.C.E. PRIOR TO DEMO. ON WHAT IS TO REMAIN, WHAT TO SALVAGE AND/OR REUSE ANDDISPOSE REMAINDER ELECTRICAL ENGINEER:FBA ENGINEERING150 PAULARINO AVENUE, SUITE A120COSTA MESA, CA 92626PHONE: (949) 852-9995CONTACT: WILLIAM R. ZAVRSNICK LS
NUMBER
POPPY WAYSTANTON AVE.BEACH BLVD.
91 FREEWAYPOINSETTA DR.AZALEA DR.PHLOX DR.

LS BCLEAR AND GRUB ENTIRE PROJECT AREA PER SPECIFICATIONS PRIMROSE DR.

CAMELLIA DR.CLOVER WAYCALLALILY CIRPROJECTLOCATION

LS CREMOVE EXISTING RIP-RAP (COMPLETE) AND DISPOSE

EXISTING OVERHEAD ELECTRIC LINE
DSAWCUT AND REMOVE EXIST. CURB & GUTTER, AC/AB PAVEMENT, LANDSCAPING, SIDEWALK(COMPLETE) AND DISPOSELS CONSTRUCT SIDEWALK AND DRIVEWAY PER CITY OF BUENA PARK STD. 209, CASE 4,COMMERCIAL, W = 20'11CONSTRUCT FULL-DEPTH DEEPLIFT A.C. PAVEMENT PER DETAIL 1, SHEET C-1.0126 LF

PROPOSED CONTOUR

CIVIL ENGINEERINGCONSULTING999 CORPORATE DR., SUITE 100LADERA RANCH, CA 92694p: 949.463.8822e: [email protected] PREPARED BY:5/12/23C-0.02DETAIL SHEET2

CIVIL ENGINEERINGCONSULTING999 CORPORATE DR., SUITE 100LADERA RANCH, CA 92694p: 949.463.8822e: [email protected] PREPARED BY:5/12/23C-0.033 DETAIL SHEET

SWE
CIVIL ENGINEERINGCONSULTING999 CORPORATE DR., SUITE 100LADERA RANCH, CA 92694p: 949.463.8822e: [email protected] PREPARED BY:5/12/23C-1.01PRECISE GRADINGPLAN4 H.S.C. AREA WITH VEGETATION/LANDSCAPE(SEE APPROVED WQMP) SHEET C-1.01KEYMAPSCALE: 1" = 200'SWE MATCH LINE - SEE SHEET C-1.02℄ CAMELLIA DR.

STANTON AVE.

PRIMROSE DR.CAMELLIA DR.

SHEET C-1.02* NOTE TO CONTRACTOR:CONTRACTOR TO VERIFY ELEVATION PRIOR TO CONSTRUCTIONAND NOTIFY CIVIL ENGINEER IMMEDIATELY OF ANY DISCREPANCY.NOTE TO CONTRACTOR:LOCATE ALL EXISTING UTILITIES AS A FIRST ITEM OF WORK ANDPROTECT THEM IN PLACE AS REQUIRED.NOTE TO CONTRACTOR: ALL GRADING AND EARTHWORK IS TO BE DONE IN ACCORDANCEWITH THE EARTHWORK SPECIFICATION AND AS DIRECTED BY THEGEOTECHNICAL ENGINEER.

LIMITS OFGRADINGLIMITS OFGRADINGLIMITS OFGRADING

LIMITS OFGRADING

LIMITS OFGRADING
TYP.1%TYP.1%
1%TYP.1%TYP. EXIST. SCE ACCESS DRIVE- PROTECT IN PLACE5EXIST. SCE ACCESS DRIVE- PROTECT IN PLACE5 AASEE DETAIL 3,SHEET C-0.03
JOIN WITH COLD JOINT -SEE DETAIL 2, SHEET C-0.02JOIN WITH COLD JOINT -SEE DETAIL 2, SHEET C-0.02JOIN WITH COLD JOINT -SEE DETAIL 2, SHEET C-0.02 JOIN WITH COLD JOINT -SEE DETAIL 2, SHEET C-0.02
MOWCURBD.G. PAVINGCONC. PAVING1326 MOWCURBD.G. PAVINGCONC. PAVING1326 CONC. PAVING16CONC. PAVING16 LODGE POLEFENCE78 LODGE POLEFENCE78
LODGE POLEFENCE78
LODGE POLEFENCE78 BENCH10

GBGBGBGBGBGB
GBGB0.9%1.6%0.2%

0.2%0.2%0.2%

0.2%0.6%0.8%3.2%1%4%0.5%

0.5%

85.68 FS(85.6±) FG
JOIN(86.64) FSJOIN(86.75) FS86.64 FS86.56 FS86.44 FS86.58 FS86.50 FSJOIN(86.94) FSJOIN(87.02) FS85.83 FS85.75 FG85.90 FS85.97 FS85.91 FS85.83 FG85.38 FS85.30 FG85.45 FS85.52 FS85.46 FS85.38 FG85.08 FS85.00 FG85.15 FS85.22 FS85.16 FS85.08 FG84.93 FS84.85 FG85.00 FS85.07 FS85.01 FS84.93 FG84.82 FS84.74 FG84.89 FS84.96 FS84.90 FS84.82 FG84.69 FS84.61 FG84.76 FS84.83 FS84.77 FS84.69 FG84.61 FS84.53 FG84.68 FS84.75 FS84.69 FS84.61 FG84.55 FS84.47 FG84.62 FS84.69 FS84.63 FS84.55 FG84.48 FS84.40 FG84.55 FS84.62 FS84.56 FS84.48 FGJOIN(84.29) FSJOIN(84.28) FSJOIN(84.29) FSJOIN(84.29) FS84.61 FS84.52 FS84.48 FS84.55 FS

84.48 FS(84.4±) FGNOTE:ALL SCE RELATED UTILITIES, INFRASTRUCTURE, POWER POLES,TOWER FENCING, GUY WIRES AND BOLLARDS (AT DRIVEAPRONS ON STREET ROW) SHALL BE PROTECTED IN PLACE.A A
A
A
NOTE:EXISTING SITE IS VEGETATED. DISTURBED AREAS ARE TOBE REPLACED WITH VEGETATION TO MATCH EXISTINGCONDITIONS PER LANDSCAPE ARCHITECT'S PLANS.EXIST. SCE ACCESS DRIVE- PROTECT IN PLACE5 OVERHEAD WIRES-TYP.5 OVERHEAD WIRES-TYP.5
B
B
B
B 99
16' WIDE S.C.E.ACCESS ROADWITH 2' BUFFERON BOTH SIDES
16' WIDE S.C.E.ACCESS ROADWITH 2' BUFFERON BOTH SIDES
16' WIDE S.C.E.ACCESS ROADWITH 2' BUFFERON BOTH SIDES
CONC. PAVING(PEDESTRIAN)16
25' CLEAR ZONEFROM SCE TSPPOLE FOOTINGSTYP. OF 250' CLEAR ZONEFROM SCE TOWERFOOTINGS 25' DIA. CLEAR ZONEAROUND SCE TRANSMISSIONWOOD POLE, TYP.

FULL DEPTH DEEP-LIFT A.C. PAVING
SAWCUT AT18-INCH MIN.WIDTHOR PER PLANEXISTING A.C. PAVINGSAWCUTEXISTING A.C.EXIST. A.B.FULL DEPTHAC PAVEMENT(C2-PG 64-10) 12" MIN. DEPTHPROPOSEDCURB OR CURB& GUTTERSLOPE TODRAIN 1SCALE:N.T.S.

GENERAL CONSTRUCTION NOTES1436752PROTECT IN PLACECONSTRUCT CONCRETE PAVING PER DETAIL 1, SHEET C-0.02CONSTRUCT CONCRETE MOW CURB PER DETAIL 3, SHEET C-0.02CONSTRUCT DECOMPOSED GRANITE PAVING PER DETAIL 4, SHEET C-0.02CONSTRUCT CONCRETE JOINTING PER DETAIL 2, SHEET C-0.02CONSTRUCT LODGE POLE FENCE PER DETAIL 5, SHEET C-0.028CONSTRUCT 18" MOW CURB PER DETAIL 1, SHEET C-0.039INSTALL VEHICULAR BOLLARD PER DETAIL 2, SHEET C-0.0310CONSTRUCT BENCH PER DETAIL 4, SHEET C-0.03 DEMOLITION NOTESAREMOVE EXIST. FENCE/GATE, ASSOCIATED POSTS, FOOTINGS, ETC. - COORDINATE WITH CITYAND S.C.E. PRIOR TO DEMO. ON WHAT IS TO REMAIN, WHAT TO SALVAGE AND/OR REUSE ANDDISPOSE REMAINDERBCLEAR AND GRUB ENTIRE PROJECT AREA PER SPECIFICATIONSCREMOVE EXISTING RIP-RAP (COMPLETE) AND DISPOSEDSAWCUT AND REMOVE EXIST. CURB & GUTTER, AC/AB PAVEMENT, LANDSCAPING, SIDEWALK(COMPLETE) AND DISPOSECONSTRUCT SIDEWALK AND DRIVEWAY PER CITY OF BUENA PARK STD. 209, CASE 4,COMMERCIAL, W = 20'11CONSTRUCT FULL-DEPTH DEEPLIFT A.C. PAVEMENT PER DETAIL 1, SHEET C-1.01 D411(85.94) TC(85.26) FL85.32 TC85.24 FL85.18 TC85.10 FL(85.70) TC(85.08) FLMATCHMATCH(85.94) FSMATCHMATCH(86.23) FS9 9 9
9 SWE
CIVIL ENGINEERINGCONSULTING999 CORPORATE DR., SUITE 100LADERA RANCH, CA 92694p: 949.463.8822e: [email protected] PREPARED BY:5/12/23C-1.02PRECISE GRADINGPLAN* NOTE TO CONTRACTOR:CONTRACTOR TO VERIFY ELEVATION PRIOR TO CONSTRUCTIONAND NOTIFY CIVIL ENGINEER IMMEDIATELY OF ANY DISCREPANCY.NOTE TO CONTRACTOR:LOCATE ALL EXISTING UTILITIES AS A FIRST ITEM OF WORK ANDPROTECT THEM IN PLACE AS REQUIRED.NOTE TO CONTRACTOR: ALL GRADING AND EARTHWORK IS TO BE DONE IN ACCORDANCEWITH THE EARTHWORK SPECIFICATION AND AS DIRECTED BY THEGEOTECHNICAL ENGINEER.5 H.S.C. AREA WITH VEGETATION/LANDSCAPE(SEE APPROVED WQMP) KEYMAPSCALE: 1" = 200'SWE
CAMELLIA DR.STANTON AVE.

PRIMROSE DR.

MATCH LINE - SEE SHEET C-1.01℄CAMELLIA DR.

MATCH LINE - SEE BELOW LEFT
MATCH LINE - SEE ABOVE RIGHTSHEET C-1.01SHEET C-1.02
NOTE:EXISTING SITE IS VEGETATED. DISTURBED AREAS ARE TOBE REPLACED WITH VEGETATION TO MATCH EXISTINGCONDITIONS PER LANDSCAPE ARCHITECT'S PLANS.LIMITS OFGRADINGLIMITS OFGRADING

LIMITS OFGRADINGLIMITS OFGRADINGLIMITS OFGRADINGLIMITS OFGRADING

LIMITS OFGRADINGLIMITS OFGRADINGLIMITS OFGRADING
TYP.1%TYP.1%
1%TYP.1%TYP.

TYP.1%TYP.1%
1%TYP.1%TYP.

EXIST. SCE ACCESS DRIVE- PROTECT IN PLACE5
AASEE DETAIL 3,SHEET C-0.03JOIN WITH COLD JOINT -SEE DETAIL 2, SHEET C-0.02 JOIN WITH COLD JOINT -SEE DETAIL 2, SHEET C-0.02
MOWCURBD.G. PAVINGCONC. PAVING1326MOWCURBD.G. PAVINGCONC. PAVING1326 MOWCURBD.G. PAVINGCONC. PAVING1326CONC. PAVING16
CONC. PAVING16
LODGE POLEFENCE78
LODGE POLEFENCE78BENCH10

HPGBGBGBGBGB
GBHP
HPLPGB
HP
LP

LPGBGBLPGBLPHP

0.2%
1%TYP.1%TYP.

0.3%

0.3%0.3%0.2%

0.7%

0.6%

0.8%0.5%0.5%

84.08 FS(84.0±) FGJOIN(84.36) FSJOIN(84.38) FS84.52 FS84.52 FS84.46 FS84.40 FS84.47 FSJOIN(84.40) FSJOIN(84.38) FS84.56 FS84.48 FG84.62 FS84.55 FS84.48 FS84.40 FG84.56 FS84.48 FG84.62 FS84.55 FS84.48 FS84.40 FG84.56 FS84.48 FG84.62 FS84.55 FS84.48 FS84.40 FS84.68 FS84.60 FG84.75 FS84.82 FS84.76 FS84.68 FG84.76 FS84.68 FG84.82 FS84.75 FS84.68 FS84.60 FG84.68 FS84.60 FG84.75 FS84.82 FS84.76 FS84.68 FG85.01 FS84.93 FG85.07 FS85.00 FS84.93 FS84.85 FG84.93 FS84.85 FG85.00 FS85.07 FS85.01 FS84.93 FG84.93 FS84.85 FG85.00 FS85.07 FS85.01 FS84.93 FG84.85 FS84.92 FS84.99 FS84.93 FS84.85 FG84.98 FS84.90 FG85.05 FS85.12 FS85.06 FS84.98 FG85.22 FS85.15 FG85.29 FS85.36 FS85.30 FS85.22 FG84.98 FS84.90 FG85.05 FS85.12 FS85.06 FS84.98 FG

84.98 FS84.90 FG85.05 FS85.12 FS85.06 FS84.98 FG85.08 FS85.00 FG85.15 FS85.22 FS85.16 FS85.08 FG85.20 FS85.12 FG85.08 FS85.00 FG85.22 FS85.34 FS85.52 FS85.44 FG85.38 FS85.30 FG85.22 FS85.14 FG85.08 FS85.00 FG85.42 FS85.34 FG85.28 FS85.20 FG0.5% NOTE:ALL SCE RELATED UTILITIES, INFRASTRUCTURE, POWER POLES,TOWER FENCING, GUY WIRES AND BOLLARDS (AT DRIVEAPRONS ON STREET ROW) SHALL BE PROTECTED IN PLACE.

NOTE:ALL SCE RELATED UTILITIES, INFRASTRUCTURE, POWER POLES,TOWER FENCING, GUY WIRES AND BOLLARDS (AT DRIVEAPRONS ON STREET ROW) SHALL BE PROTECTED IN PLACE.

A
A
NOTE:EXISTING SITE IS VEGETATED. DISTURBED AREAS ARE TOBE REPLACED WITH VEGETATION TO MATCH EXISTINGCONDITIONS PER LANDSCAPE ARCHITECT'S PLANS.

OVERHEAD WIRES-TYP.5
OVERHEAD WIRES-TYP.5
OVERHEAD WIRES-TYP.5OVERHEAD WIRES-TYP.5
B
B
B
B
BB
B B9
LIMITS OFGRADINGCCFILL RIP-RAP DEMO. AREA TOMATCH ADJACENT GRADE(83.85±) FG(84.1±) FG(84.3±) FG(84.3±) FG(84.1±) FG16' WIDE S.C.E.ACCESS ROADWITH 2' BUFFERON BOTH SIDES16' WIDE S.C.E.ACCESS ROADWITH 2' BUFFERON BOTH SIDES 16' WIDE S.C.E.ACCESS ROADWITH 2' BUFFERON BOTH SIDES16' WIDE S.C.E.ACCESS ROADWITH 2' BUFFERON BOTH SIDES 16' WIDE S.C.E.ACCESS ROADWITH 2' BUFFERON BOTH SIDES
16' WIDE S.C.E.ACCESS ROADWITH 2' BUFFERON BOTH SIDES
CONC. PAVING(PEDESTRIAN)16
25' CLEAR ZONEFROM SCE TSPPOLE FOOTINGSTYP. OF 250' CLEAR ZONEFROM SCE TOWERFOOTINGS 25' DIA. CLEAR ZONEAROUND SCE TRANSMISSIONWOOD POLE, TYP.

EXIST. SCE ACCESS DRIVE- PROTECT IN PLACE5
EXIST. FENCE AND GATES- PROTECT IN PLACE5GENERAL CONSTRUCTION NOTES1436752PROTECT IN PLACECONSTRUCT CONCRETE PAVING PER DETAIL 1, SHEET C-0.02CONSTRUCT CONCRETE MOW CURB PER DETAIL 3, SHEET C-0.02CONSTRUCT DECOMPOSED GRANITE PAVING PER DETAIL 4, SHEET C-0.02CONSTRUCT CONCRETE JOINTING PER DETAIL 2, SHEET C-0.02CONSTRUCT LODGE POLE FENCE PER DETAIL 5, SHEET C-0.028CONSTRUCT 18" MOW CURB PER DETAIL 1, SHEET C-0.039INSTALL VEHICULAR BOLLARD PER DETAIL 2, SHEET C-0.0310CONSTRUCT BENCH PER DETAIL 4, SHEET C-0.03 DEMOLITION NOTESAREMOVE EXIST. FENCE/GATE, ASSOCIATED POSTS, FOOTINGS, ETC. - COORDINATE WITH CITYAND S.C.E. PRIOR TO DEMO. ON WHAT IS TO REMAIN, WHAT TO SALVAGE AND/OR REUSE ANDDISPOSE REMAINDERBCLEAR AND GRUB ENTIRE PROJECT AREA PER SPECIFICATIONSCREMOVE EXISTING RIP-RAP (COMPLETE) AND DISPOSEDSAWCUT AND REMOVE EXIST. CURB & GUTTER, AC/AB PAVEMENT, LANDSCAPING, SIDEWALK(COMPLETE) AND DISPOSECONSTRUCT SIDEWALK AND DRIVEWAY PER CITY OF BUENA PARK STD. 209, CASE 4,COMMERCIAL, W = 20'11CONSTRUCT FULL-DEPTH DEEPLIFT A.C. PAVEMENT PER DETAIL 1, SHEET C-1.01 9 9

90TYP.CONTRACTOR SHALL REPAIR ALLDAMAGED CURB & GUTTER INPUBLIC RIGHT-OF-WAY TO THESATISFACTION OF THE CITY PRIORTO PROJECT COMPLETION.NOTE:

SEE SHEET C-2.03 FOR STANDARD NOTES AND DETAILS
91STABILIZED CONSTRUCTION ENTRANCE(LOCATION MAY BE MODIFIED BYCONTRACTOR WITH CITY'S APPROVAL) SWE
CIVIL ENGINEERINGCONSULTING999 CORPORATE DR., SUITE 100LADERA RANCH, CA 92694p: 949.463.8822e: [email protected] PREPARED BY:5/12/23C-2.01EROSION CONTROLPLAN6 SHEET C-2.01KEYMAPSCALE: 1" = 200'SWE MATCH LINE - SEE SHEET C-1.02℄ CAMELLIA DR.

STANTON AVE.

PRIMROSE DR.CAMELLIA DR.

SHEET C-2.02* NOTE TO CONTRACTOR:CONTRACTOR TO VERIFY ELEVATION PRIOR TO CONSTRUCTIONAND NOTIFY CIVIL ENGINEER IMMEDIATELY OF ANY DISCREPANCY.NOTE TO CONTRACTOR:LOCATE ALL EXISTING UTILITIES AS A FIRST ITEM OF WORK ANDPROTECT THEM IN PLACE AS REQUIRED.NOTE TO CONTRACTOR: ALL GRADING AND EARTHWORK IS TO BE DONE IN ACCORDANCEWITH THE EARTHWORK SPECIFICATION AND AS DIRECTED BY THEGEOTECHNICAL ENGINEER. 90INSTALL GRAVEL BAGS (SE-8)EROSION CONSTRUCTION NOTES:91LEGENDGRAVEL BAGSINSTALL STABILIZED CONSTRUCTION ENTRANCE (TC-1)LIMIT OF GRADINGNOTE:CONTRACTOR SHALL COMPLY WITH THE APPROVED STORMWATER POLLUTION PREVENTION PLAN AND SHALL MAINTAIN ACOPY ON-SITE AT ALL TIMES.NOTE TO CONTRACTOR:CONTRACTOR IS RESPONSIBLE FORPROVIDING THE Q.S.P. DURING THELENGTH OF CONSTRUCTION. THEQ.S.P. MUST BE REGISTERED WITH THESTATE 'SMARTS' SYSTEM AND THISPROJECT'S WDID PRIOR TO START OFCONSTRUCTION.

CONTRACTOR SHALL REPAIR ALL DAMAGED CURB &GUTTER IN PUBLIC RIGHT-OF-WAY TO THE SATISFACTIONOF THE CITY PRIOR TO PROJECT COMPLETION.NOTE: LIMITS OFGRADINGLIMITS OFGRADINGLIMITS OFGRADING

LIMITS OFGRADING

LIMITS OFGRADING
90TYP.
90TYP. MATERIAL DELIVERY AND STORAGE AREA BMPSTO BE IMPLEMENTED: WM-1, WM-2, WM-4(FINAL LOCATION TO BE COORDINATED WITHWITH CITY)VEHICLE CLEANING, FUELING ANDMAINTENANCE AREA BMPS TO BEIMPLEMENTED: WM-4, NS-8, NS-9, NS-10(FINAL LOCATION TO BE COORDINATEDWITH WITH CITY)WASTE COLLECTION AREA BMPS TO BEIMPLEMENTED: WM-5, WM-6, WM-9(FINAL LOCATION TO BE COORDINATEDWITH WITH CITY)CONCRETE TRUCK WASHOUT AREABMPS TO BE IMPLEMENTED: WM-8(FINAL LOCATION TO BE COORDINATEDWITH WITH CITY) 16' WIDE S.C.E.ACCESS ROADWITH 2' BUFFERON BOTH SIDES
16' WIDE S.C.E.ACCESS ROADWITH 2' BUFFERON BOTH SIDES
16' WIDE S.C.E.ACCESS ROADWITH 2' BUFFERON BOTH SIDES25' CLEAR ZONEFROM SCE TSPPOLE FOOTINGSTYP. OF 250' CLEAR ZONEFROM SCE TOWERFOOTINGS 25' DIA. CLEAR ZONEAROUND SCE TRANSMISSIONWOOD POLE, TYP.

NOTE TO CONTRACTOR:·DO NOT STORE ANY FLAMMABLE MATERIALSUNDER THE TRANSMISSION DRIP LINES. ·DO KEEP MATERIAL AND STORAGE AWAYFROM SCE DRIVEWAY ACCESS AT ALL TIMES.

SEE SHEET C-2.03 FOR STANDARD NOTES AND DETAILS
SWE
CIVIL ENGINEERINGCONSULTING999 CORPORATE DR., SUITE 100LADERA RANCH, CA 92694p: 949.463.8822e: [email protected] PREPARED BY:5/12/23C-2.02* NOTE TO CONTRACTOR:CONTRACTOR TO VERIFY ELEVATION PRIOR TO CONSTRUCTIONAND NOTIFY CIVIL ENGINEER IMMEDIATELY OF ANY DISCREPANCY.NOTE TO CONTRACTOR:LOCATE ALL EXISTING UTILITIES AS A FIRST ITEM OF WORK ANDPROTECT THEM IN PLACE AS REQUIRED.NOTE TO CONTRACTOR: ALL GRADING AND EARTHWORK IS TO BE DONE IN ACCORDANCEWITH THE EARTHWORK SPECIFICATION AND AS DIRECTED BY THEGEOTECHNICAL ENGINEER.7 KEYMAPSCALE: 1" = 200'SWE CAMELLIA DR.STANTON AVE.

PRIMROSE DR.

MATCH LINE - SEE SHEET C-1.01℄CAMELLIA DR.

MATCH LINE - SEE BELOW LEFT
MATCH LINE - SEE ABOVE RIGHTSHEET C-2.01SHEET C-2.02EROSION CONTROLPLAN NOTE:CONTRACTOR SHALL COMPLY WITH THE APPROVED STORMWATER POLLUTION PREVENTION PLAN AND SHALL MAINTAIN ACOPY ON-SITE AT ALL TIMES.NOTE TO CONTRACTOR:CONTRACTOR IS RESPONSIBLE FORPROVIDING THE Q.S.P. DURING THELENGTH OF CONSTRUCTION. THEQ.S.P. MUST BE REGISTERED WITH THESTATE 'SMARTS' SYSTEM AND THISPROJECT'S WDID PRIOR TO START OFCONSTRUCTION.90INSTALL GRAVEL BAGS (SE-8)EROSION CONSTRUCTION NOTES:91LEGENDGRAVEL BAGSINSTALL STABILIZED CONSTRUCTION ENTRANCE (TC-1)LIMIT OF GRADING CONTRACTOR SHALL REPAIR ALL DAMAGED CURB &GUTTER IN PUBLIC RIGHT-OF-WAY TO THE SATISFACTIONOF THE CITY PRIOR TO PROJECT COMPLETION.NOTE:LIMITS OFGRADINGLIMITS OFGRADINGLIMITS OFGRADINGLIMITS OFGRADINGLIMITS OFGRADINGLIMITS OFGRADING

LIMITS OFGRADINGLIMITS OFGRADINGLIMITS OFGRADING
91STABILIZED CONSTRUCTION ENTRANCE(LOCATION MAY BE MODIFIED BYCONTRACTOR WITH CITY'S APPROVAL) MATERIAL DELIVERY AND STORAGE AREA BMPSTO BE IMPLEMENTED: WM-1, WM-2, WM-4(FINAL LOCATION TO BE COORDINATED WITHWITH CITY)VEHICLE CLEANING, FUELING ANDMAINTENANCE AREA BMPS TO BEIMPLEMENTED: WM-4, NS-8, NS-9, NS-10(FINAL LOCATION TO BE COORDINATEDWITH WITH CITY)WASTE COLLECTION AREA BMPS TO BEIMPLEMENTED: WM-5, WM-6, WM-9(FINAL LOCATION TO BE COORDINATEDWITH WITH CITY)CONCRETE TRUCK WASHOUT AREABMPS TO BE IMPLEMENTED: WM-8(FINAL LOCATION TO BE COORDINATEDWITH WITH CITY) 90TYP.
90TYP.
90TYP.
16' WIDE S.C.E.ACCESS ROADWITH 2' BUFFERON BOTH SIDES16' WIDE S.C.E.ACCESS ROADWITH 2' BUFFERON BOTH SIDES 16' WIDE S.C.E.ACCESS ROADWITH 2' BUFFERON BOTH SIDES16' WIDE S.C.E.ACCESS ROADWITH 2' BUFFERON BOTH SIDES16' WIDE S.C.E.ACCESS ROADWITH 2' BUFFERON BOTH SIDES 16' WIDE S.C.E.ACCESS ROADWITH 2' BUFFERON BOTH SIDES
25' CLEAR ZONEFROM SCE TSPPOLE FOOTINGSTYP. OF 250' CLEAR ZONEFROM SCE TOWERFOOTINGS 25' DIA. CLEAR ZONEAROUND SCE TRANSMISSIONWOOD POLE, TYP.

NOTE TO CONTRACTOR:·DO NOT STORE ANY FLAMMABLE MATERIALSUNDER THE TRANSMISSION DRIP LINES. ·DO KEEP MATERIAL AND STORAGE AWAYFROM SCE DRIVEWAY ACCESS AT ALL TIMES.

GRAVEL BAG DETAILSSE-8SCALE:N.T.S.
2 BAGS HIGHSTABILIZED CONST. ENTRANCETC-1SCALE:N.T.S.

EC-2 PRESERVATION OF EXISTING VEGETATIONEC-5 SOIL BINDERSSE-5 FIBER ROLLSSE-6 GRAVEL BAG BERMTC-3 ENTRANCE OUTLET TIRE WASH *NS-12 CONCRETE CURINGNS-13 CONCRETE FINISHINGWM-9 SANITARY-SEPTIC WASTE MANAGEMENT * CONTRACTOR SHALL REPAIR ALL DAMAGED CURB &GUTTER IN PUBLIC RIGHT-OF-WAY TO THE SATISFACTIONOF THE CITY PRIOR TO PROJECT CLOSE-OUT.NOTE:

C-2.03EROSION CONTROLNOTES & DETAILS
EROSION CONTROL NOTES:SANDBAGS (GRAVEL BAGS):

SECTION A-AA
12"3" MIN. OPENINGBETWEEN BAGSAT TOP ROWA
NOTE:A RUMBLE RACK IS REQUIRED AT BOTH ENTRANCES TO THESITE UNTIL THE ASPHALT HAS BEEN INSTALLED. 12' MIN.6"AGGREGATE2"-3" COARSEPUBLIC STREET50' MIN.PLACE 4" PVC DRAIN PIPE IN EXISTING GUTTER FLOWLINEWITH A.C. RAMP AT DRIVEWAYS IF STREET CURB &GUTTER DRAINAGE FLOW IS BLOCKED.NOTE:

STEEL GRATE
CONSTRUCTIONNS-7 POTABLE WATER/IRRIGATION *STORMWATER MITIGATION MEASURES (BMPs)WE-1 WIND EROSION CONTROLTC-1 STABILIZED CONSTRUCTION ENTRANCE *WM-2 MATERIAL USE *NS-2 DEWATERING OPERATIONS *NS-3 PAVING OPERATIONS *WM-1 MATERIAL DELIVERY AND STORAGE *WM-4 SPILL PREVENTION AND CONTROL *WM-5 SOLID WASTE MANAGEMENT *SE-4 CHECK DAMSSE-9 STRAW BALE BARRIERSSE-10 STORM DRAIN INLET PROTECTIONNS-1 WATER CONSERVATION PRACTICES *WM-6 HAZARDOUS WASTE MANAGEMENT *WM-7 CONTAMINATED SOIL MANAGEMENT *WM-8 CONCRETE WASTE MANAGEMENT *NS-8 VEHICLE AND EQUIPMENT CLEANING *NS-9 VEHICLE AND EQUIPMENT FUELING *NS-10 VEHICLE AND EQUIPMENT MAINTENANCE *WM-3 STOCKPILE MANAGEMENT *THE FOLLOWING BMP'S AS OUTLINED IN, BUT NOT LIMITED TO, THE BEST MANAGEMENT PRACTICE HANDBOOK.CALIFORNIA STORMWATER QUALITY TASK FORCE. SACRAMENTO. CALIFORNIA 2009, OR THE LATEST REVISED EDITION,APPLY DURING THE CONSTRUCTION OF THIS PROJECT. (ADDITIONAL MEASURES MAY BE REQUIRED IF DEEMEDAPPROPRIATE BY CITY INSPECTORS)SE-1 SILT FENCE *LOCATIONS TO BE DETERMINED BY CONTRACTOR AND APPROVED BY CITY INSPECTORNOTE:SE-7 STREET SWEEPING AND VACUUMINGEC-1 SCHEDULING1.GENERAL: SANDBAG SHALL INCLUDE PROVIDING ALL LABOR, MATERIALS, ANDEQUIPMENT TO FABRICATE AND INSTALL SANDBAGS AS REQUIRED TO FACILITATETHE CONTROL OF EROSION.2.LOCATION: SANDBAGS SHALL BE PLACED PER PLAN, AND IN LOCATIONSSPECIFIED BY THE CITY, AND IN LOCATIONS DEEMED NECESSARY BY THECONTRACTOR.3.FABRICATION: SANDBAGS SHALL BE FABRICATED USING FACTORY SEWN ORSEALED BAGS OF WOVEN POLYPROPYLENE, TREATED TO RESIST DEGRADATION BYULTRAVIOLET LIGHT AND HAVING SUFFICIENT RESISTANCE TO TEARING TO ALLOWRELOCATION OF BAGS WITHIN SIX MONTHS OF INITIAL PLACEMENT WITH A LOSSOF NOT MORE THAN FIVE PERCENT OF THE BAGS.THE BAGS SHALL BE FILLED WITH SUBROUNDED TO ROUNDED GRAVEL LESS THAN3/4-INCH IN DIAMETER, WITH LESS THAN FIVE PERCENT OF MATERIAL PASSING ANO. 30 SIEVE. THE FILLED BAGS SHALL HAVE THE OPEN ENDS SECURELY FASTENEDPRIOR TO DELIVERY TO THE SITE.4.INSTALLATION: SANDBAGS SHALL BE INSTALLED IN A SIDE BY SIDE MANNER TOENTRAP SILT AND MUD, AND TO DIVERT THE FLOW OF WATER. NOTWITHSTANDINGTHE OTHER REQUIREMENTS OF THIS SPECIFICATION, FAILURE OF THE BAGS TOPERFORM THIS FUNCTION SHALL BE REASON TO REJECT THEIR INSTALLATION.SANDBAGS SHALL BE INSTALLED WITH THE WIDEST FACE AGAINST THE gROUNDSURFACE OR THE UNDERLYING COURSE OF BAGS, AND PRESSED IN PLACE TOCONFORM TO THE UNDERLYING SURFACE. THE BAGS SHALL BE PLACED WITH THETIED ENDS IN THE "UPHILL" OR "UPSTREAM" DIRECTION, BEGINNING AT THE LOWESTOR MOST DOWNSTREAM BAG, TIED ENDS WILL BE TUCKED UNDER BAG.SUBSEQUENT BAGS WITHIN ONE COURSE OF BAGS SHALL BE PLACED SO AS TOREST UPON THE TIED END OF THE PREVIOUSLY PLACED BAG, WITH NOT LESS THAN10 PERCENT OF THE BAG IN CONTACT WITH THE PREVIOUS BAG, AND NOT MORETHAN 20 PERCENT IN CONTACT.SUBSEQUENT COURSES OF BAGS SHALL BE PLACED AS DESCRIBED PREVIOUSLY,WITH THE MID-POINT OF THE BAGS STRADDLING THE JOINTS OF BAGS IN THEUNDERLYING ROW.CONSTRUCTION OF A SANDBAG BERM PERPENDICULAR TO THE DIRECTION OFFLOW SHALL INCORPORATE BAGS PLACED IN A "PYRAMID" CONFIGURATION,WITH ALL INDIVIDUAL BAGS ORIENTED PERPENDICULAR TO THE DIRECTION OFFLOW. THE BERM SHALL BE CONSTRUCTED WITH A SPECIFIED NUMBER OF ROWSAT THE BOTTOM (IN CONTACT WITH THE GROUND), WITH SUCCESSIVELY FEWERROWS IN EACH OVERLYING COURSE. THE UPSTREAM AND DOWNSTREAM FACESOF THE BERM SHALL BE NO STEEPER THAN 1 1/2 FEET HORIZONTAL TO 1 VERTICAL.DAMAGE WHICH COULD FORESEEBLY BE PREVENTED BY PROPER SANDBAGINSTALLATION SHALL BE THE CONTRACTOR'S RESPONSIBILITY.

1.A STANDBY CREW FOR EMERGENCY WORK SHALL BE AVAILABLE AT ALL TIMESDURING THE RAINY SEASON. NECESSARY MATERIALS SHALL BE AVAILABLE ONSITE AND STOCKPILED AT CONVENIENT LOCATIONS TO FACILITATE RAPIDCONSTRUCTION OF TEMPORARY DEVICES OR TO REPAIR ANY DAMAGEDEROSION CONTROL MEASURES WHEN RAIN IS IMMINENT.2.DEVICES SHALL NOT BE MOVED OR MODIFIED WITHOUT THE APPROVAL OF THECITY INSPECTOR.3.ALL REMOVABLE PROTECTIVE DEVICES SHOWN SHALL BE IN PLACE AT THE ENDOF EACH WORKING DAY WHEN THE FIVE-DAY RAIN PROBABILITY FORECASTEXCEED 40 PERCENT.4.AFTER A RAINSTORM, ALL SILT AND DEBRIS SHALL BE REMOVED FROM CHECKBERM AND DESILTING BASINS AND THE BASINS PUMPED DRY. ANY GRADEDSLOPE SURFACE PROTECTION MEASURES DAMAGED DURING A RAINSTORMSHALL ALSO BE IMMEDIATELY REPAIRED.5.FILL SLOPES AT THE CONSTRUCTION AREA PERIMETER MUST DRAIN AWAY FROMTHE TOP OF THE SLOPE AT THE CONCLUSION OF EACH WORKING DAY.6.A GUARD SHALL BE POSTED ON THE SITE WHENEVER THE DEPTH OF WATER INANY DEVICES EXCEEDS TWO FEET.7.DURING GRADING OPERATIONS AND PRIOR TO CONSTRUCTION OFPERMANENT DRAINAGE STRUCTURES TEMPORARY DRAINAGE CONTROL SHALLBE PROVIDED TO PREVENT PONDING WATER AND DAMAGE TO ADJACENTPROPERTIES.8.ALL EXISTING DRAINAGE COURSES ON THE PROJECT SITE MUST CONTINUE TOFUNCTION, ESPECIALLY DURING STORM CONDITIONS. PROTECTIVE MEASURESAND TEMPORARY DRAINAGE PROVISIONS MUST BE USED TO PROTECTADJOINING PROPERTIES DURING CONSTRUCTION. 8 CIVIL ENGINEERINGCONSULTING999 CORPORATE DR., SUITE 100LADERA RANCH, CA 92694p: 949.463.8822e: [email protected] PREPARED BY:5/12/23

KNOTT ST.

EL MONTE DR.

WESTERN AVE. THELMA AVE.

NORTH AZIMUTH = 270° 21' 14"2,651.55'

22.11'D
DDD

25.00'25.00'

12.50'
CIVIL ENGINEERINGCONSULTING999 CORPORATE DR., SUITE 100LADERA RANCH, CA 92694p: 949.463.8822e: [email protected] PREPARED BY:5/12/23C-3.01HORIZONTALCONTROL PLAN O.C.S. B.M. 1H-127-70HORIZONTAL AND VERTICAL CONTROL DATUM:BASIS OF BEARINGS:COORDS:DATUM:ELEV. = 52.046' (NGVD '88)O.C.S. GPS COORDINATES, HOLDING OCS POINT 3610 ASTHE POINT OF ORIGIN.THE GRID AZIMUTH 270°21'14" BETWEEN O.C.S. HORIZONTALCONTROL STATION GPS NO. 3610 AND GPS NO. 3609GENERAL NOTES1.CONTRACTOR SHALL REFERENCE LANDSCAPE ARCHITECT'S PLANS FOR ADDITIONAL HARDSCAPEREQUIREMENTS AND DETAILS.2.CONTRACTOR SHALL REMOVE AND DISPOSE OF EXISTING LANDSCAPE IMPROVEMENTS AS NECESSARY TOCONSTRUCT IMPROVEMENTS SHOWN HEREON.3.ALL SIDEWALKS, CURB RETURNS, AND ACCESS POINTS SHALL MEET TITLE 24 AND AMERICANS WITH DISABILITIESACT (ADA) REQUIREMENTS.

KNOTT AVE.

WESTERN AVE.SURVEY CONTROL MAPSWE
SEE SHEET C-3.02 FOR "SURVEY CONTROL MAP" ANDPOINT TABLES. 9 NOTE TO CONTRACTOR:SEE NOTE TO CONTRACTOR ON SHEET C-3.02 REGARDING CONSTRUCTION SURVEYAND USE OF DIGITAL FILES.

SWE
SHEET C-3.01KEYMAPSCALE: 1" = 200'SWE MATCH LINE - SEE SHEET C-1.02℄ CAMELLIA DR.

STANTON AVE.

PRIMROSE DR.CAMELLIA DR.

SHEET C-3.02
R11.00'R25.00'R75.00'R61.00'
R104.00'R90.00'
R156.00'R170.00'
R11.00'R25.00'
LEG #1 TRAIL ALIGNMENT- C.L. OF 14-FOOT WIDE SECTION OF TRAIL14.00'7.00'7.00'6.00'20.00'16' WIDE S.C.E.ACCESS ROADWITH 2' BUFFERON BOTH SIDES 16' WIDE S.C.E.ACCESS ROADWITH 2' BUFFERON BOTH SIDES
16' WIDE S.C.E.ACCESS ROADWITH 2' BUFFERON BOTH SIDES25' CLEAR ZONEFROM SCE TSPPOLE FOOTINGSTYP. OF 250' CLEAR ZONEFROM SCE TOWERFOOTINGS 25' DIA. CLEAR ZONEAROUND SCE TRANSMISSIONWOOD POLE, TYP.

16.00'PROP. DRIVEWAY22.00'

35.69'

25.00'

12.50'D
DDDDD
SHEET C-3.02
CIVIL ENGINEERINGCONSULTING999 CORPORATE DR., SUITE 100LADERA RANCH, CA 92694p: 949.463.8822e: [email protected] PREPARED BY:5/12/23C-3.02 TRACT 2539
CONTROL POINTSTRAIL C.L.
10 NOTE TO CONTRACTOR:A.CONTRACTOR SHALL BE SOLELY RESPONSIBLE FOR PROVIDING COMPLETE, TIMELY AND ACCURATE FIELD LAYOUT OFTHE PROPOSED SITE IMPROVEMENTS INCLUDING, BUT NOT NECESSARILY LIMITED TO, HORIZONTAL AND VERTICALCONTROL AND DIMENSIONAL COORDINATION AS NECESSARY TO CONSTRUCT THE WORK IN ACCORDANCE WITH THECONTRACT DOCUMENTS. THIS SURVEY WORK SHALL BE PERFORMED BY A LICENSED LAND SURVEYOR AND SHALLPROVIDE FOR THE SURVEY AND STAGING OF ALL CONSTRUCTION ELEMENTS INCLUDING BUT NOT LIMITED TO BUILDINGLOCATIONS, PAVING EDGES/ALIGNMENT FENCING, WALLS, LIGHT FIXTURES, SIGNS, MOW CURBS, SEATING, SHADESTRUCTURES, PLAY FIELDS AND APPURTENANCES, CURB AND GUTTER ALIGNMENTS, CATCH BASINS, DRAINS, ETC.B.AN AUTOCAD-COMPATIBLE .DWG FILE OF THE PROPOSED IMPROVEMENTS SHALL BE PROVIDED TO THE CONTRACTORPRIOR TO THE START OF CONSTRUCTION FOR HIS USE IN PREPARING THE NECESSARY FIELD SURVEYING / LAYOUT OFPROPOSED IMPROVEMENTS. THE USE OF THIS DIGITAL FILE SHALL BE THE SOLE RESPONSIBILITY OF THE CONTRACTORAND IS INTENDED TO ASSIST THE SURVEYOR IN THE LAYOUT OF THE PROPOSED IMPROVEMENTS.THESE ELECTRONIC FILES ARE NOT CONSTRUCTION DOCUMENTS. DIFFERENCES MAY EXIST BETWEEN THESE ELECTRONICFILES AND CORRESPONDING HARD COPY CONSTRUCTION DOCUMENTS ISSUED FOR PUBLIC BID. IN THE EVENT THAT ACONFLICT ARISES BETWEEN THE SIGNED OR SEALED HARD COPY CONSTRUCTION DOCUMENTS AND THE ELECTRONICFILES, THE SIGNED OR SEALED HARD COPY CONSTRUCTION DOCUMENTS SHALL GOVERN. THE CONTRACTOR ISRESPONSIBLE FOR DETERMINING IF ANY CONFLICT EXISTS AND SHALL BRING ANY DISCREPANCIES TO THE PROJECTLANDSCAPE ARCHITECT'S ATTENTION PRIOR TO ANY FIELD LAYOUT. BY THE CONTRACTOR'S USE OF THESE ELECTRONICFILES, THEY ARE NOT RELIEVED OF THEIR DUTY TO FULLY COMPLY WITH THE CONTRACT DOCUMENTS, INCLUDING, ANDWITHOUT LIMITATION, THE NEED TO CHECK, CONFIRM, AND COORDINATE ALL DIMENSIONS AND DETAILS, TAKE FIELDMEASUREMENTS, VERIFY FIELD CONDITIONS, AND COORDINATE THE WORK WITH THAT OF OTHER CONTRACTORS FORTHE PROJECT.THE DIGITAL INFORMATION PROVIDED BY civTEC SHALL NOT BE USED FOR ANY PURPOSE OTHER THAN FOR THEPROJECT DESCRIBED ABOVE AND SHALL NOT BE RELEASED TO ANY OTHER PARTY WITHOUT THE WRITTEN CONSENT OFcivTEC. THE INFORMATION CONTAINED ON THE ELECTRONIC MEDIA IS AN INSTRUMENT OF PROFESSIONAL SERVICESAND SHALL REMAIN THE PROPERTY OF civTEC.

HORIZONTALCONTROL PLAN
MATCH LINE - SEE SHEET C-1.01℄CAMELLIA DR.

MATCH LINE - SEE BELOW LEFT
MATCH LINE - SEE ABOVE RIGHTSHEET C-3.01KEYMAPSCALE: 1" = 200'SWE CAMELLIA DR.STANTON AVE.

PRIMROSE DR.

R11.00'R25.00'R45.00'R59.00'R41.00'R55.00'
R55.00'R69.00'
R101.00'R115.00'
R79.00'R65.00'R126.00'R140.00'
R164.00'R150.00'
R15.00'R29.00'

20.00'14.00'7.00'7.00'6.00'LEG #2 TRAIL ALIGNMENT- C.L. OF 14-FOOT WIDE SECTION OF TRAIL TRACT 2540
16' WIDE S.C.E.ACCESS ROADWITH 2' BUFFERON BOTH SIDES16' WIDE S.C.E.ACCESS ROADWITH 2' BUFFERON BOTH SIDES 16' WIDE S.C.E.ACCESS ROADWITH 2' BUFFERON BOTH SIDES16' WIDE S.C.E.ACCESS ROADWITH 2' BUFFERON BOTH SIDES 16' WIDE S.C.E.ACCESS ROADWITH 2' BUFFERON BOTH SIDES
16' WIDE S.C.E.ACCESS ROADWITH 2' BUFFERON BOTH SIDES
25' CLEAR ZONEFROM SCE TSPPOLE FOOTINGSTYP. OF 250' CLEAR ZONEFROM SCE TOWERFOOTINGS 25' DIA. CLEAR ZONEAROUND SCE TRANSMISSIONWOOD POLE, TYP.

SignatureRenewal DateDateLICENSEDLANDSCAPEARCHITECTSTATEOFCALIFORNIA CRAIGD.SENSENBACHLICENSENO.2547 150 Paularino Avenue Suite A120Costa Mesa, CA 92626949.852.9995 949.852.1657 (fax) FBAEngineeringConsulting Electrical Engineersfbaengr.comFBA Job Number:535.046 FBA Engineering / Plot Date: 8/14/2023 1:18 PM / Plotted by: Blake Meech / Drawing Location: I:\535\046\E-1.01_535046 - GENERAL NOTES, SINGLE LINE DIAGRAM, DETAILS & SYMBOL LIST.dwg E-1.01GENERAL NOTES, SINGLELINE DIAGRAM, DETAILS &SYMBOL LIST 1/2" C - 3 #12 1" C - 7 #12 3/4" C - 4 #12 1" C - 8 #12 3/4" C - 5 #12 1 1/4" C - 9 #12CONDUIT, INSTALLED CONCEALED IN OR UNDER FLOOR OR BELOW HOMERUN TO PANEL "B" FOR CIRCUITS 5, 7, 9 WITH SEPARATE NEUTRALS. 1/2" C - 2 #12 3/4" C - 6 #12CONDUIT, INSTALLED CONCEALED IN WALL OR IN CEILING SPACE.

PANELBOARD, ADJACENT LINE INDICATES PANEL FRONT. ADJACENT BALOON INDICATES PANEL DESIGNATION "A", SEE DRAWING E-3 FOR CIRCUIT BREAKER STATIONARY (NON-DRAWOUT), SECONDARY VOLTAGE.FUSED SAFETY SWITCH (DISCONNECT), HORSE POWER RATED. MOUNT ON WALL +45",OR ON EQUIPMENT +36". PROVIDE SWITCH AND FUSES SIZED MOTOR CONNECTION. PROVIDE FUSED SAFETY SWITCH (DISCONNECT), HORSE POWER RATED,WALL MOUNTED, +45" OR EQUIPMENT MOUNTED,

JUNCTION BOX INDICATES CONNECTION TO EQUIPMENT AS REQUIRED, +36". PROVIDE SWITCH AND FUSES SIZED PER EQUIPMENT

WIRESINGLE POLEDOUBLE POLETRIPLE POLE

FURNISH, INSTALL

TYPICALUNLESS NOTED VOLTSVOLT AMPERESWEATHERPROOF
NATIONAL NOT IN CONTRACTPHASERECEPTACLERIGID GALVANIZED 600 VOLTS AND (ALL SYMBOLS NOT NECESSARILY USED ON THESE DRAWINGS)ALL SYMBOL DESCRIPTIONS ARE SUBJECT TO MODIFICATION AS NOTED ON THE DRAWINGS. ELEVATIONS PRIOR TO ROUGH-IN.DUPLEX CONVENIENCE RECEPTACLE VERTICAL ON FLUSH WALL ISOLATED GROUND AND ISOLATEDGROUND FAULT CIRCUIT INTERRUPTER.

KILOVOLT AMPERESKILOWATTLONG CONTINUOUS LOADLIGHTINGMAIN CIRCUIT BREAKERMAIN LUGS ONLY

GROUND FAULT PROTECTIONFULL LOAD AMPSGROUNDJUNCTION BOX

EXISTING EQUIPMENT TO REMAIN

CURRENT LIMITING CIRCUIT BREAKER

AMPERES INTERRUPTING
CONDUIT ONLY.CONNECTEDDIAMETEREXHAUST FANELECTRICAL METALLIC TUBING

AMERICAN WIRE GAUGEAMPERECIRCUITCIRCUIT BREAKERCONDUIT
MOUNTING HEIGHT TO CENTER LINEDRAWING WHERE CALLOUT OCCURS.OF DEVICE FROM FINISH FLOOR OR ABOVE FINISH FLOORABOVE FINISH GRADEKEY NOTE CALLOUT. REFER TOCORRESPONDING NOTE ON

GENERAL NOTESSYMBOL LIST

CAPACITY (SYMMETRICAL)

EXTERIOR GRADE
E-1.01E-2.01E-3.01GENERAL NOTES, SINGLE LINE DIAGRAM, DETAILS & SYMBOL LISTELECTRICAL PLANELECTRICAL SPECIFICATIONS

17.25"

CONDUIT(S) PERFRONT VIEWDETAIL
3" MIN.48"

FILL VOIDS WITH CONCRETE

20.25"
3"

26.25"
8"MIN.26.25"
48"12"
24"
36"12"
36"POURED CONCRETE
1"
DETAIL NOTES:FOR CONNECTION TO IRRIGATION EQUIPMENT AND FUTURE LIGHTING. LEVEL CONCRETE BASE WITH SMOOTH FINISH ON TOP ANDEXPOSED SIDES. 1" RADIUS TOP EDGE, TYPICAL ALL SIDES. (3) 1" SPARE CONDUITS.

PVC CONDUIT FORLIGHTING CIRCUITS PERPLANS. SIZE PER PLAN6 CKT.LOAD CENTER METER PEDESTAL WITH NEMA3R STAINLESS STEELRAINPROOF ENCLOSURE (ULLISTED)MEYERS #MEUG-20X-316-M100-SCE-120/240-1PH/3W NOTE:
60A2PM WITH 12 CIRCUIT LOAD CENTER120/240V-1PH,3W 60AMPMETER PEDESTAL "MP1"LOADCENTER POWER BRANCHCIRCUITS PER PLAN.

SINGLE LINE DIAGRAM AND METERED PEDESTAL DETAIL A
1#6 GRD TO 3/4" DIA. x8'-0" STAINLESS STEELGROUND RODTO SCE CO.SERVICE 2" PVC CONDUITFOR SCE CO.3/4"DIA. X 8' STAINLESS STEELGROUND ROD WITH #6GROUND WIRE AND CLAMP.STUB 6" MINIMUM ABOVEBASE INTO ENCLOSURE.24" SUBMIT SHOP DRAWINGS FOR REVIEW. APPROVEDSHOP DRAWINGS SHALL BE SUBMITTED TO SOUTHERNCALIFORNIA EDISON CO. (SCE) FOR REVIEW ANDAPPROVAL PRIOR TO PURCHASE.INSTALLATION OF METER PEDESTAL SHALL BE INCOMPLIANCE WITH SOUTHERN CALIFORNIA EDISON CO.(SCE) STANDARDS.

1.2. MEYERS #MEUG20X BASE.PROVIDE ANCHOR BOLTS PERMANUFACTURER STANDARDS VERIFY EXACT LOCATIONS AND HEIGHTS OF OUTLETS WITH ARCHITECTURAL INTERIORMOUNTED OUTLET BOX, +18".

PER EQUIPMENT MANUFACTURER REQUIREMENTS.

GRADE, 3/4" CONDUIT MINIMUM.

AND CONNECT.STEEL

OTHERWISE

1.THESES DRAWINGS AND SPECIFICATIONS ARE INTENDED TO COVER A COMPLETE INSTALLATION OF SYSTEMS. THE OMISSION OR EXPRESSEDREFERENCE TO ANY ITEM OF LABOR OR MATERIALS REQUIRED FOR THE PROPER EXECUTION OF THE WORK IN ACCORDANCE WITH PRESENTPRACTICE OF THE TRADE SHALL NOT RELIEVE THE CONTRACTOR FROM PROVIDING SUCH ADDITIONAL LABOR AND MATERIALS.2.THESE PLANS AND SPECIFICATIONS AND ALL WORK AND MATERIALS SHALL BE IN FULL ACCORDANCE WITH ALL LEGAL AND INDUSTRYREQUIREMENTS AND STANDARDS INCLUDING WITHOUT LIMITATION THE FOLLOWING:a.CALIFORNIA CODE OF REGULATIONS TITLE 24, PARTS 1 AND 2 (CALIFORNIA BUILDING CODE), 2019 EDITION.b.CALIFORNIA CODE OF REGULATIONS TITLE 24, PART 3 (CALIFORNIA ELECTRICAL CODE), 2019 EDITION.c.CALIFORNIA CODE OF REGULATIONS TITLE 24, PART 6 (CALIFORNIA ENERGY CODE), 2019 EDITION.d.CALIFORNIA CODE OF REGULATIONS TITLE 24, PART 9 (CALIFORNIA FIRE CODE), 2019 EDITION.e.OTHER REGULATING AGENCIES WHICH MAY HAVE AUTHORITY OVER ANY PORTION OF THE WORK, INCLUDING THE STATE OF CALIFORNIADIVISION OF INDUSTRIAL SAFETY, AND THOSE CODES AND STANDARDS LISTED IN THESE NOTES AND SPECIFICATIONS.f.THE ELECTRICAL SYSTEMS FUNCTIONALITY STANDARDS SET FORTH IN TITLE 7 OF THE CALIFORNIA CIVIL CODE (THE "RIGHT TO REPAIR ACT").g.THE MANUFACTURER'S REQUIREMENTS OR RECOMMENDATIONS FOR ANY INCORPORATED PRODUCTS.h.THE MOST CURRENT APPROVED ISSUES OF ANY NOTED SPECIFICATIONS, CODES AND STANDARDS, INCLUDING SUPPLEMENTS, UNLESS NOTED OTHERWISE.3.THE PLANS REPRESENT ONLY THE FINISHED ELECTRICAL SYSTEMS, AND THEY ARE NOT INTENDED TO INDICATE OR REQUIRE ANYCONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES OR PROCEDURES.4.IN USING THE PLANS FOR BIDDING OR CONSTRUCTION PURPOSES, THE CONTRACTOR IS REQUIRED TO REVIEW ALL OF THE PROJECT'SCONSTRUCTION DOCUMENTS AS A WHOLE IN ORDER TO IDENTIFY ALL REQUIREMENTS THAT DIRECTLY OR INDIRECTLY AFFECT ITS PORTION OFTHE ELECTRICAL WORK, EVEN REQUIREMENTS LOCATED IN SECTIONS DESIGNATED AS APPLICABLE TO OTHER TRADES. IN CASE OF CONFLICTS,THE CONTRACTOR SHALL EITHER OBTAIN DIRECTION FROM AN APPROPRIATE OWNER REPRESENTATIVE OR OTHERWISE APPLY THE MORESTRINGENT REQUIREMENT.5.IN INTERPRETATING THE PLANS, THE FOLLOWING GENERAL RULES APPLY:a.WRITTEN DIMENSIONS SHALL TAKE PRECEDENCE OVER SCALED DRAWINGS.b.SCALED DIMENSIONS AND GRAPHICALLY SHOWN LOCATIONS ARE TO BE CONSIDERED ONLY APPROXIMATE, FIELD VERIFY DIMENSIONS PRIOR TO BID.c.BECAUSE THE PLANS ARE INTENDED TO SET FORTH THE REQUIREMENTS FOR CONSTRUCTION IN ONLY AN INDUSTRY-STANDARD LEVEL OFQUALITY AND DETAIL, AND THEREFORE ARE INTENDED TO BE SUPPLEMENTED BY APPROPRIATE REQUESTS FOR CLARIFICATION AND INFORMATION, ERRORS AND OMISSIONS AND TO BRING THESE ERRORS AND OMISSIONS TO THE ATTENTION OF AN APPROPRIATE OWNERREPRESENTATIVE IN A TIMELY MANNER AND ASSUMES THE RISK OF THE CONSEQUENCES OF FAILING TO DO SO BEFORE BIDDING OR OTHERWISE PROCEEDING.d.THE CONTRACTOR SHALL REVIEW AND VERIFY ALL DIMENSIONS PRIOR TO STARTING CONSTRUCTION, AND NOTIFY THE CITY PROJECT MANAGER IMMEDIATELY OF ANY DISCREPANCIES OR INCONSISTENCIES.6.SUBMITTALS REVIEWED BY THE ELECTRICAL ENGINEER, IF AT ALL, DOES NOT RELIEVE OR LESSEN THE SUBMITTING CONTRACTOR'SRESPONSIBILITY FOR AN INAPPROPRIATE SUBMITTAL.7.IN NO EVENT WILL ANY SITE VISITS BY THE ELECTRICAL ENGINEER CONCERN CONSTRUCTION MEANS AND METHODS OR CONSTRUCTIONSAFETY, AND ALL SUCH MATTERS SHALL REMAIN THE SOLE RESPONSIBILITY OF THE CONTRACTOR.8.ALL CONDUIT, STRUCTURES AND INSTALLATION FOR POWER AND TELEPHONE UTILITIES SHALL CONFORM WITH THE REQUIREMENTS (MINIMUMBEND RADIUS, CONCRETE ENCASEMENT, CONDUIT, TYPE, ETC.) OF THE UTILITIES COMPANY. VERIFY ALL REQUIREMENTS WITH BURBANKWATER AND POWER PRIOR TO BID AND INCLUDE ALL COSTS IN BID.9.CONTRACTOR SHALL OBTAIN SOUTHERN CALIFORNIA EDISON CO. (SCE) CONSTRUCTION DRAWINGS PRIOR TO CONSTRUCTION AND SHALLINSTALL POWER CONDUIT AND STRUCTURES ACCORDING TO SCE CO. DRAWINGS. EXTRA PAYMENTS WILL NOT BE GRANTED FOR FAILURE TODO SO.10.LOCATIONS OF EXISTING UTILITIES ARE NOT SHOWN AND CONTRACTOR SHALL EXERCISE EXTREME CAUTION IN EXCAVATING AND TRENCHINGON THIS SITE TO AVOID EXISTING DUCTS, PIPING OR CONDUIT, ETC. AND TO PREVENT HAZARD TO PERSONNEL AND/OR DAMAGE TO EXISTINGUNDERGROUND UTILITIES OR STRUCTURES WHETHER OR NOT SHOWN AND INSTALLED BY ANY OTHER CONTRACTS. THE CITY'S PROJECTMANAGER IS NOT RESPONSIBLE FOR THE LOCATION OF UNDERGROUND UTILITIES OR STRUCTURES WHETHER OR NOT SHOWN OR DETAILED BYANY OTHER CONTRACTS. THE CONTRACTOR SHALL IMMEDIATELY NOTIFY THE CITY'S PROJECT MANAGER SHOULD SUCH UNIDENTIFIEDCONDITIONS BE DISCOVERED. THESE DRAWINGS AND SPECIFICATIONS DO NOT INCLUDE NECESSARY COMPONENTS FOR CONSTRUCTIONSAFETY.11.REFER TO THE DRAWINGS AND SHOP DRAWINGS OF OTHER TRADES FOR ADDITIONAL DETAILS WHICH AFFECT THE PROPER INSTALLATION OFTHIS WORK.12.THE DRAWINGS INDICATE, IN A DIAGRAMMATIC MANNER, THE DESIRED LOCATIONS AND ARRANGEMENT OF THE COMPONENTS OF ELECTRICALWORK. DETERMINE EXACT CONDUIT ROUTING, CONDUIT BENDS, AUXILIARY JUNCTION BOXES, SUPPORTS AND UNDEFINED CONSTRUCTIONDETAILS AS A JOB CONDITION TO BE INSTALLED IN ACCORDANCE WITH THE APPLICABLE CODE REQUIREMENTS. PROPER JUDGEMENT MUST BEEXERCISED IN EXECUTING THE WORK SO AS TO SECURE THE BEST POSSIBLE INSTALLATION IN THE AVAILABLE SPACE AND TO OVERCOMELOCAL DIFFICULTIES DUE TO SPACE LIMITATIONS OR INTERFERENCE OF CONDITIONS ENCOUNTERED.13.IN THE EVENT CHANGES IN THE INDICATED LOCATIONS OR ARRANGEMENTS ARE NECESSARY, DUE TO DEVELOPED CONDITIONS IN THEBUILDING CONSTRUCTION OR REARRANGEMENT OF EQUIPMENT, SUCH CHANGES SHALL BE MADE WITHOUT COST PROVIDING THE CHANGE ISORDERED BEFORE THE CONDUIT RUNS, AND WORK DIRECTLY CONNECTED TO SAME IS INSTALLED AND NO EXTRA MATERIALS ARE REQUIRED.14.PROVIDE ALL EQUIPMENT WITH ENCLOSURES LISTED OR LABELED FOR USE AND LOCATION WHERE SUCH EQUIPMENT IS INSTALLED.15.GROUNDING SHALL BE EXECUTED IN ACCORDANCE WITH ALL APPLICABLE CODES AND REGULATIONS, BOTH OF THE STATE OF CALIFORNIA ANDLOCAL AUTHORITIES HAVING JURISDICTION.16.PROVIDE GROUND WIRE IN EACH CONDUIT CONTAINING CIRCUITS FEEDING RECEPTACLES. THE CONDUIT SHALL NOT BE PERMITTED TO SERVEAS THE ONLY ELECTRICAL GROUND RETURN PATH.17.PROVIDE HANDLE TIES AT CIRCUIT BREAKERS TO SIMULTANEOUSLY DISCONNECT ALL UNGROUNDED CONDUCTORS OF MULTI-WIRE BRANCHCIRCUITS WITH A SHARED NEUTRAL.18.UNLESS NOTED OTHERWISE ALL 120 VOLT HOMERUNS OVER 100 FEET SHALL BE #10 AWG MINIMUM, OVER 175 FEET SHALL BE #8 AWG MINIMUM.ADJUST CONDUIT SIZE ACCORDINGLY.19.NOTIFY THE CITY'S PROJECT MANAGER IN WRITING WHEN INSTALLATION IS COMPLETE AND THAT A FINAL INSPECTION OF THIS WORK CAN BEPERFORMED. IN THE EVENT DEFECTS OR DEFICIENCIES ARE FOUND DURING THIS FINAL INSPECTION, THEY SHALL BE CORRECTED TO THESATISFACTION OF THE CITY'S PROJECT MANAGER BEFORE FINAL ACCEPTANCE CAN BE ISSUED.

TYPICAL.PANEL SCHEDULE.

MANUFACTURER REQUIREMENTS.

NEUTRAL

ELECTRICAL CODE
LESS
BASE 2"C. CONDUIT FROM SCE CO.SERVICE POINT

POURED CONCRETE BASEFINISH GRADE

METER SOCKET WITH TESTBLOCKS
CONDUIT RISER PERSCE CO. REQUIREMENTSEX. POWER POLE1METER PEDESTAL "MP1"3"C. (SCE CO.)MP1-52WP 25' CLEAR ZONE FROMSCE TSP POLEFOOTINGS. TYP OF 2.50' CLEAR ZONEFROM SCE TOWERFOOTINGS. 16' WIDE SCE ACCESS ROADWITH 2' WIDE BUFFER ONBOTH SIDES. 16' WIDE SCE ACCESS ROADWITH 2' WIDE BUFFER ONBOTH SIDES. 25' DIA. CLEAR ZONEAROUND SCE TRANSMISSIONWOOD POLE, TYP.

E-2.01ELECTRICAL PLAN
KEY NOTESSEE E-1.01 FOR METER PEDESTAL DETAIL.CONNECT TO IRRIGATION CONTROLLER AS REQUIRED. SEEIRRIGATION PLANS FOR PLANS FOR EXACT LOCATION ANDREQUIREMENTS.12 SignatureRenewal DateDateLICENSEDLANDSCAPEARCHITECTSTATEOFCALIFORNIA CRAIGD.SENSENBACHLICENSENO.2547 150 Paularino Avenue Suite A120Costa Mesa, CA 92626949.852.9995 949.852.1657 (fax) FBAEngineeringConsulting Electrical Engineersfbaengr.comFBA Job Number:535.046 FBA Engineering / Plot Date: 8/14/2023 1:18 PM / Plotted by: Blake Meech / Drawing Location: I:\535\046\E-2.01_535046 - ELECTRICAL PLAN.dwg PP 2002460EPP 0EPP 2EPP 62E
44 62
6 6
0 4
SignatureRenewal DateDateLICENSEDLANDSCAPEARCHITECTSTATEOFCALIFORNIA CRAIGD.SENSENBACHLICENSENO.2547 150 Paularino Avenue Suite A120Costa Mesa, CA 92626949.852.9995 949.852.1657 (fax) FBAEngineeringConsulting Electrical Engineersfbaengr.comFBA Job Number:535.046 FBA Engineering / Plot Date: 4/19/2023 4:26 PM / Plotted by: Blake Meech / Drawing Location: I:\535\046\E-3.01_535046 - ELECTRICAL SPECIFICATIONS.dwg E-3.01ELECTRICALSPECIFICATIONS
PART 1.00 GENERAL1.02 SCOPEA.Work Included: All labor, materials, appliance, tools, equipment, facilities, transportation, and service necessary for,and incidental to, performing all operations in connection with furnishing, delivery, and installation of the work of thisSection, complete, as shown on the Drawings and/or specified herein.1.03 GENERAL SUMMARY OF ELECTRICAL WORKA.The Specifications and Drawings are intended to cover a complete installation of systems. The omission ofexpressed reference to any item of labor or materials for the proper execution of the work in accordance withpresent practice of trade shall not relieve the Contractor from providing such additional labor and materials.B.Refer to the Drawings and Shop Drawings of other trades for additional details which affect the proper installationof this work.C.The Electrical Drawings are diagrammatic in many respects. It is not within the scope of these Drawings to show allnecessary bends, offsets, or pullboxes required. Sizes and locations of equipment and wiring may be distorted forclarity on the Drawings. Exact locations of all equipment shall be shown on Landscape Drawings, as dimensionedon Plans, or as approved by City's Project Manager.D.Before submitting a bid, the Contractor shall familiarize himself with all features of the existing site, and all Drawingswhich may affect the execution of the work. No extra payment will be allowed for failure to obtain this information.1.04 LOCATIONS OF EQUIPMENTA.The Drawings indicate diagrammatically the desired locations of arrangements of conduit runs, outlets, equipment,etc., and are to be followed as closely as possible. Proper judgment must be exercised in executing the work so asto secure the best possible installation in the available space and to overcome local difficultiesB.The Drawings indicate approximate locations of existing conduits. The exact routing shall be verified in field andlength of conductors shall be adjusted to the length required.C.Coordinate and cooperate in every way with other trades in order to avoid interference and assure a satisfactoryjob.1.05 QUALITY ASSURANCE, STANDARDS AND SYMBOLSA.Work and materials in full accordance with the latest rules and regulations of the California Code of Regulations,Title 24, Title "8 Division of Industrial Safety", the City of Burbank, California Electrical Code, the National LifeSafety Code, pertinent N.F.P.A. Publications and other Federal State or other City Agencies Having Jurisdiction.B.Keep a copy of all applicable Codes available at the job site at all times while performing work under this Section.Nothing in Plans or Specifications shall be construed to permit work not conforming to the most stringent of Codes.C.Should any changes be necessary in the Drawings or Specifications to make the work comply with theseRequirements, the Contractor shall notify the City's Project Manager at once in writing and cease work in parts ofthe Contract which are affected.1.06 SUBMITTALSA. Material Lists and Shop Drawings1.Submit Shop Drawings for all electrical items except installation materials such as conduit, conduit fittings, outletboxes, 600-volt conductors, wiring devices, etc.2.Submittals which are intended to be reviewed as a substitution or departure from the Contract Documents must bespecifically noted as such or the Requirements of the Contract Documents will prevail, regardless of theacceptance of the submittal.3.Shop Drawings shall include Dimensioned Plans, elevations, details, wiring diagrams and descriptive literature ofcomponent parts where applicable. Structural calculations and mounting details, signed by Structural Engineerregistered by the State of California, shall be submitted for all equipment weighing over 400lbs and shall be incompliance with Title 21 of the California Administrative Code.1.07 RECORD DRAWINGSA.Provide and maintain in good order a complete set of Electrical Contract prints. Changes to the Contract to beclearly recorded on this set of prints. At the end of the project, the Contractor shall transfer all changes to one setreproducible Drawing to be delivered unfolded to the City's Project Manager.B. The Contractor shall keep the "As-Built" Prints up to date current with all work performed.1.08 CLEANING EQUIPMENT, MATERIALS, PREMISESA.All parts of the equipment shall be thoroughly cleaned of dirt, rust, cement, plaster, etc., and all cracks and cornersscraped out clean. Surfaces to be painted shall be carefully cleaned of grease and oil spots and left smooth, cleanand in proper condition to receive paint finish.1.09 JOB CONDITIONS - PROTECTIONA.Protect all work, materials and equipment from damage from any cause whatever and provide adequate and properstorage facilities during the progress of the work. Provide for the safety and good condition of all the work until finalacceptance of the work by the Owner and replace all damaged or defective work, materials and equipment beforerequesting final acceptance.1.10 CUTTING AND PATCHINGA.Perform cutting and patching on the construction work which may be required for the proper installation of theelectrical work. Patching shall be of the same material, workmanship and finish as specified and accurately matchsurrounding work to satisfaction of the City's Project Manager.1.11IDENTIFICATIONA.Cardholders and cards shall be provided for circuit identification in panelboards. Cardholders shall consist of ametal frame retaining a clear plastic cover permanently attached to the inside of panel door. List of circuits shall betypewritten on card. Circuit description shall include name or number of circuits, area, and connected load.1.13 ELECTRICAL WORK CLOSEOUTA.Prepare the following items and submit to the Architect before final acceptance.1.Two copies of all test results as required under this Section.2.Two copies of Local and/or State Code Enforcing Authorities final inspection certificates.3.Copies of As-Built Record Drawings as required under the General Conditions, pertinent Division One Section andElectrical General Provisions.4.Two copies of all receipts transferring portable or detachable parts to the Owner when requested.

ELECTRICAL SPECIFICATIONSPART 2 - PRODUCTS2.01 CONDUITA.Rigid metal conduit: Steel, hot-dip galvanized, sherardized or zinc coated.B.Intermediate Steel Conduit (IMC): Steel, hot-dip galvanized, sherardized or zinc coated. Couplings and connectorsshall be threaded and rated "liquid tight".C.Electrical metallic tubing: Steel, galvanized or sherardized. Couplings and connectors, seamless steel constructionand of the set screw or watertight compression type equal to Thomas & Betts Co. #5123 or #5031 Series, completewith insulated throats.D.Flexible Conduit: Steel, galvanized. Connector shall be equal to Thomas & Betts Co. #3312 and/or #3332 Series,complete with insulated throat.E.Liquid-tight flexible conduit: Sealtite Type U.A. with Appleton Series "ST" connectors.F.Rigid Non-Metallic Conduit (RNMC):1.Polyvinyl Chloride (PVC)-RNMCa. PVC-Schedule 40 heavy wall construction.b. PVC-Schedule 80 extra heavy wall construction.c. PVC-Type EB.2.RNMC fittings connecting to metallic raceways shall be provided with a ground/bond jumper connection.G.Conduit Bodies: Provide types and sizes as required for the location and application. Covers shall be gasketed andsecured with corrosion resistant screws.2.02 WIRE AND CABLEA.Copper conductors: #12 AWG minimum unless specifically noted otherwise on the Drawings. Conductors #10 AWGand smaller shall be solid and #8 AWG and larger shall be stranded. Type of wire as noted on Drawings or asfollows:1.Type THWN/THHN insulation used for all conductors unless otherwise noted.2.Type THHN insulation used for circuit conductors installed in fluorescent lighting fixture raceways, for conductorsconnected to the secondary of fluorescent or mercury vapor fixture ballast or other hot locations.3.Type XHHW or THWN insulation shall be used where conductors are installed in conduit exposed to the weather.4.The following color code for 120/208-volt branch circuits: Neutral - White (Tape feeder neutrals with white tapenear connections); Ground - Green; Isolated Ground - Green with yellow stripe; Phase A - Black; Phase B - Red;Phase C - Blue.5.Feeders identified as to phase or leg in each panelboard with printed identifying tape.PART 3 - EXECUTION3.01 GROUNDINGA.Grounding shall be executed in accordance with all applicable Codes and Regulations and local authorities havingjurisdiction.B.Provide ground conductor in all branch circuit conduits serving receptacle loads.C.Ground conductors for branch circuit wiring shall be attached at each outlet to the back of the box using drilled andtapped holes and washer head screws, 6-32 or larger.D.Each panelboard, switchboard, pullbox or any other enclosure in which several ground wires are terminated shall beequipped with a ground bus secured to the interior of the enclosure. The bus shall have a separate lug for eachground conductor. No more than one conductor shall be installed per lug.3.02 CONDUITA.The sizes of the conduits for the various circuits as indicated on the Drawings and as required by Code for the sizeand number of conductors to be pulled therein. Open ends capped with approved manufactured conduit seals assoon as installed and kept capped until ready to pull in conductors. Where running thread unions are necessary, onlyapproved manufactured conduit unions used. No bends or offsets will be permitted unless absolutely necessary.Conduits to be concealed except as noted otherwise.B.Rigid steel conduit or intermediate metal conduit shall be used where placed underground in concrete, in brick ormasonry walls or exposed on roofs. Rigid steel conduit shall not be installed in direct contact with the earth or sand.Conduits installed in a wet, or exposed location in concrete have threads filled with red lead. For short runs ofconduits installed in the ground and with Architect's approval, conduits may be "half" lapped with polyvinyl chloridetape equal to Scotch Wrap. Joints to be "double" wrapped. Tape shall be 10 mil. thick.C.Electrical metallic tubing up to and including 4 inch may be installed as permitted by Codes reference withinSpecification.D.Flexible conduit may be installed as permitted by Codes referenced within Specifications. Sealtite, flexible conduitused for final connections to motors and in wet, damp or outdoor areas where Drawings indicate the use of flexibleconduit.E.Conduits throughout the work shall be securely and rigidly supported. Supports placed not more than 10-feet apartand with a support provided not more than 3-feet from any outlet or bend.F.RNMC Installation LocationsRNMC conduit and RNMC fittings shall be installed in the following locations containing only "non-hazardousmaterial":1.Underground, concealed below earth grade, unless specifically noted or specified otherwise.2.Exposed on utility service poles, for pole risers at 9-feet or higher above finish grade, Schedule 80 PVC only.3.RNMC type "EB" conduit(s) shall be concrete encased along the entire length of the conduits for all installationlocations.G.Conduit over metal channel, lath and plaster ceilings securely tied to the furring channels with #16-gauge galvanizedwire ties space not over 4-feet apart.H.Conduit placed against concrete above ground fastened to the concrete with pipe straps or one-screw conduitclamps attached to the concrete by means of expansion screw anchors and screws.I.Conduits which are installed at this time and left empty for future shall have polyvinyl rope left in place for future use.J.Conduit stub ups shall be provided with insulated throat bushingsK.Conduit exposed shall be run at right angles or parallel to the walls or structures. All changes in direction, eitherhorizontally or vertically shall be made with conduit outlet bodies as manufactured by Crouse Hinds or equal.Conduits run on exposed beams or trellis work shall be painted to match surrounding surfaces. Conduits runexposed on roofs shall be rigid steel or intermediate metal conduit and shall be installed on 4 x 4 redwood sleepers,maximum 5-foot on centers. Sleepers shall be set on non-hardening mastic.

L.Conduit Separation:1.Conduit installed underground or below building slab without full concrete encasement: Shall be separated fromadjacent conduits of identical systems (i.e., signal to signal, data to data, power to power, control to control etc.) by aminimum of 3-inches. Conduits of non-identical systems (i.e., signal to power; data to power; power to control; signal tocontrol, etc.) shall be separated by a minimum of 12-inches.2.Conduit installed underground with full concrete encasement; shall be separated from adjacent conduits of similarsystems (100 volt and less) by a minimum of 2-inches; conduits for non-power systems (100 volts and less to ground)shall be separated by a minimum of 6-inches from power circuits (over 100 volts to ground); conduits for power circuitsshall be separated from adjacent conduits of similar power systems (over 100 volts to ground) by a minimum of3-inches.3.Separation of conduits entering termination points or crossing other conduits may be reduced as required within60-inches of the termination or crossing points.4.Conduits containing Utility Company service circuits (i.e., electrical power, telephone, or cable television) shall beseparated a minimum of 12-inches from all other utilities and conduits, with or without concrete encasement, metallicor non-metallic conduit, above grade or underground conduit locations.O.Conduit Installed Underground:1.Three or more underground conduits occupying the same trench shall be separated and supported on factoryfabricated, non-metallic, duct/conduit support spacers. The spacers shall be modular, keyed interlocking type,"Built-Up" to accommodate quantity, size orientation and spacing of installed conduits. The spacers shall maintain aconstant distance between adjacent conduit supports and hold conduits in place during trench backfill operations.Minimum support spacer installation interval along with length of the conduits shall be as follows:a.Concrete encased conduits, not less than 8-feet on center.b.Non-concrete encased conduits, not less than 5-feet on center.2.Provide trenching, excavation, shoring and Back-filling required for the proper installation of underground conduits.Tops of backfill shall match finish grade.3.Bottoms of trenches shall be cut parallel to “Finish Grade” elevation. Make trenches 12-inches wider than the greatestdiameter of the conduit.4.Back-filling Trenches for Conduits without Concrete Encasement Requirements.a.Conduits which are not required by the Contract Documents to be concrete encased and are located exterior tobuilding slab, shall be set on a 3-inch bed of damp clean sand. Conduit trenches shall be backfilled to within12-inches of finished grade with damp sand after installation of conduit is completed. Remainder of backfill shallbe native soil.b.Conduits located under a building which are not required by the Contract Documents to be concrete encased,shall be completely backfilled and compacted with clean damp sand to the same level as the buildingfoundation pad.c.Provide a continuous yellow 12-inches wide flat plastic tracer tape, located 12-inches above the conduits in thetrench. The tracer tape shall be imprinted with “Warning-Electric Circuits” a minimum of 24-inches on center.5.Backfill material:a.Sand backfill shall be clean with no clay or organic materials, free of State of California and EPA defined toxicconstituents, total chloride content less than 500 ppm, total sulfate content less than 150 ppm, sand pH greaterthan 4.5 and less than 9.0. Sand and native soil backfill of trenches shall be machine vibrated in 6-inch lifts toprovide not less than 90% compaction of backfill.b.Native soil backfill shall have no gravel or stones, and no organic matter of aggregate greater than 1-inch.c.Concrete mix and slurry mix backfill shall be machine vibrated during installation to remove “Air-Voids”.d.The slurry mix shall consist of concrete, clean gravel, clean sand and clean water mixture, 1000psi compressive28-day cure strength. Maximum shrinking of slurry mix shall not exceed 5% wet to dry.6.Installation depth below finish grade of underground conduits and underground raceways. In no condition/location lessthan 12-inches below winter underground frost-line. Underground depth dimensions shall be measured from finish topof grade elevation to top of all underground conduits/raceways, typical except under buildings.a.Under non-traffic areas not covered with paving or concrete, not less than 24-inches underground.b.Under traffic areas including roads and parking areas, not less than 36-inches underground.c.Under public/private transit system right-of-way and railroad right-of-way, not less than 48-inches underground.7.Conduit crossing existing underground utilities shall cross below the bottom depth of the existing utilities. If the topportion of the existing utility depth below finish grade exceeds 72-inches and the specified separation and depths aremaintained when crossing over the top of the existing underground utility, the conduit may cross above the existingunderground utility.8.Provide long radius horizontal bends (minimum radius of 36-times the conduit diameter) in underground conduitswhere the conduit is in excess of 100-feet long.9.Conduits installed below grade and on grade below buildings, shall not be smaller than 0.75-inch.10.Underground conduits entering a building shall be sloped. The conduit direction of slope shall be away from thebuilding and shall prevent water in the conduit from “Gravity Draining” towards the building. The conduit slope “HighPoint” shall originate from the building, out to the first exterior pullbox, manhole etc. exterior conduit termination “LowPoint”. The minimum slope angle shall be a constant 8-inches (or greater) of fall for each 100-feet of conduit length.11.Raceway/Conduits, which are installed at this time and left empty for future use, shall have 0.25-inch diameterpolyvinyl rope left in place for future use. The pull rope shall be 500-pounds minimum tensile strength. Provide aminimum of 5-feet of slack at each end of pull ropes.3.03 WIRE AND CABLEA.Branch circuit and fixture joints for #10 AWG and smaller wire shall be made with UL-approved connectors listed for600 volts, approved for use with copper and/or aluminum wire. Connector to consist of a cone-shaped, expandable coilspring insert, insulated with a nylon shall and 2 wings placed opposite each other to serve as a built-in wrench or shallbe molded one-piece as manufactured by "Scotchlok".B.Branch circuit joints #8 and larger screw pressure lugs made of high strength structural aluminum alloy andUL-approved for use with both copper and/or aluminum wire as manufactured by Thomas & Betts.C.Splices insulated with plastic splicing tape, half-lapped and at least the thickness of the wire insulation. Tape shall befresh and quality equal to Scotch.D.Correspond each circuit to the branch number indicated on the panel schedule shown on the Drawings except wheredepartures are approved by the Architect or the Owner's Inspectors.E.Wiring within panel enclosures to be neatly grouped and laced with Thomas & Betts "Ty-rap" spaced 3" apart andfanned out to the terminals. Tag all spare conductors.

1515
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24"1212" MIN.18" MAX.

SSSS
NOTE: AIR RELEASE VALVES NOT REQUIRED WHEN TUBING EMITTERS HAVEBUILT IN CHECK VALVES. 1"FINISH GRADELINE FLUSHINGVALVE #TLSOV10" ROUND VALVE BOXBRICK SUPPORTS(THREE)3/4" GRAVEL SUMP(1 CUBIC FOOT)Techline® CV17mm TUBING3"18" OF BLANKDRIP TUBING3"-4"12" 1 SignatureRenewal DateDateLICENSEDLANDSCAPEARCHITECTSTATEOFCALIFORNIACRAIGD.SENSENBACHLICENSENO.2547 Piston ConnectedTo Flip Top
26"x24"x8" Concrete BaseSch 40 Electrical SweepEll For 120 VAC PowerLouvered VentFinishGrade12"2" Optional Dome AntennaModel LR-DOME (Local Radio)Model LR-DOME-RRe (Local Radio and RRe Radio Remote option)Model RRe-DOME (RRe Radio Remote option)38" 5/8"x8' Copper Grounding RodPVC Sleeve ForGround Rod#6 AWG Grounding WireConnected To Ground Lug120 VAC Junction Box(included with enclosure)Mounting Bolts(bolts & template included with enclosure)Sch 40 Electrical Sweep EllFor Low Voltage Control Wires 14"Flip Top InOpen PositionMODEL SSE STAINLESS STEEL ENCLOSUREMODEL SSE-R (with Dome Antenna)Calsense TP-1 TransientProtection BoardGFI Outlet & SwitchCalsense Controller Panel MountedFlush On Face Of Enclosure at a 25°Angle For Easy Access And Viewing 1 1

SignatureRenewal DateDateLICENSEDLANDSCAPEARCHITECTSTATEOFCALIFORNIACRAIGD.SENSENBACHLICENSENO.2547

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CITY OF BUENA PARK

PROFESSIONAL SERVICES AGREEMENT

DATE: June 10, 2025

SERVICES: Professional Engineering Services

PROJECT: SCE CORRIDOR TRAIL IMPROVEMENTS PHASE III

PARTIES TO THE AGREEMENT:

“CITY”: City of Buena Park, a California Municipal Corporation

City Representative: Name: Mina Mikhael
Title: Director of Public Works/
City Engineer
Tel.: 714-562-3672
Email: [email protected]

“CONSULTANT”: ONWARD ENGINEERING, a Stock Corporation

Consultant
Representative:

Name: Muhammad Ataya
Title: Vice President
Tel.: (714) 533-3050
Email: [email protected]

SUMMARY OF TERMS:

Start Date: June 11, 2025

End Date: June 30, 2026

Contract Value: $172,258.00

Services a “Public Work”: NO [___] YES [X] (add “PW Exhibit”)

Community Workforce Agreement: NO [X] YES [___] (add “CWA Exhibit”)

Insurance Approved By Risk Management: NO [___] YES [X]

APPROVED BY: (___) Department Head (___) City Manager (select one) Contract Value ≤ $10,000 Contract Value ≤ $80,000

(X) City Council
Contract Value > $80,000
(“Levine Act Exhibit” Required)

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AGREEMENT MUST BE FIRST EXECUTED BY CONSULTANT BEFORE IT MAY BE EXECUTED ON BEHALF OF THE CITY.

CITY OF BUENA PARK

PROFESSIONAL SERVICES AGREEMENT

This Professional Services Agreement (“ Agreement”) is dated as of June 11, 2025, between the City of Buena Park, a California charter city (“ CITY”), and Onward Engineering, a Stock Corporation ("CONSULTANT"). CITY and CONSULTANT a re at times referred to herein jointly as “Parties” and individually as a “Party.”

1. TERM. The term of this Agreement shall commence on June 11, 2025 and shall remain in full force and effect until June 30, 2026 unless extended upon the mutual written agreement of the Parties or earlier terminated pursuant to Section 16.2 of this Agreement (“Term”).

3. SCHEDULE OF PERFORMANCE. CONSULTANT shall commence providing the Services upon receipt of a written “Notice to Proceed” from the City Representative and CONSULTANT shall proceed only to the extent of such authorization. CONSULTANT shall perform all Services in the time required by the schedule of performance described in Exhibit “A” (“Schedule of Performance”), or if not sp ecified in the Schedule of Performance in a timely and diligent manner reasonably acceptable to CITY.

4. COMPENSATION. The total compensation paid to CONSULTANT for complete performance of the Services, including any authorized reimbursable expenses, sha ll NOT EXCEED the total maximum sum of $172,258.00 (“Compensation”). CONSULTANT shall be paid for performing the Services at the hourly rate, daily rate, flat fee, lump sum, or other basis specified in Exhibit “A" to this Agreement (“Compensation Schedule”). The Compensation specified in this section shall be the sole and exclusive consideration paid to CONSULTANT for full and complete performance of the Services and may only be increased by formal amendment to this Agreement.

5. PAYMENT.

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8. ADMINISTRATION.

8.1 City’s Representative. The City R epresentative identified on the cover page of this Agreement shall have authority to administer this Agreement and oversee CONSULTANT’s performance of the Services, provided that an individual’s authority to amend this Agreement shall be governed by applicable provisions of the Buena Park Municipal Code. All activities performed by CONSULTANT shall be coordinated through the City Represent ative. CITY may change the identity of the City Representative upon written notice to CONSULTANT.

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8.2 Consultant’s Representative . Consultant’s Representative identified on the cover page of this Agreement has the authority to administer this Agreement on behalf of CONSULTANT and to act, bind, and approve all matters relating to this Agreement on behalf of CONSULTANT. Consultant’s Representative shall not be replaced without the advance consent of CITY, which consent shall not be unreasonably withheld.

9. SAFETY REQUIREMENTS. All work performed under this Agreement shall be performed in such a manner as to provide safety to the public and to meet or exceed the safety standards outlined by CAL OSHA. CITY may issue restraint or cease and desist orders to CONSULTANT when unsafe or harmful acts are observed or reported relative to the performance of the Services.

CONSULTANT shall maintain the work sites free of hazards to persons and property resulting from its operations. CONSULTANT shall immediately repor t to CITY any hazardous condition noted by CONSULTANT.

10. INDEMNIFICATION AND HOLD HARMLESS.

10.1 Purpose of Section. CONSULTANT agrees that CITY, and its elected officials, officers, employees, and agents (cumulatively “ City Indemnitees ”) shall, to the fullest extent permitted by California law, be fully protected from any loss, injury, damage, claim, liability, taxes, fees, lawsuit, cost, expense, attorneys ’ fees, litigation costs, defense costs, court costs or any other cost or damages of any kind arising out of or in any way related to CONSULTANT’s provision of the Services or performance of this Agreement. This Section is intended by the Parties to provide the fullest protection possible under California law to CITY and the City Indemnitees. CONSU LTANT acknowledges that CITY would not have entered into this Agreement without the covenants and commitments of CONSULTANT in this Section 10.

10.3 Indemnification for Services. Other than in the performance of design professional services by a design professional, as covered by Section 10.2 above, to the fullest extent permitted by law CONSULTANT shall, at its sole cost and expense, protect, defend, hold harmless and indemnify the City Indemnitees from and against any and all damages, costs, taxes, fees, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens and/or losses of any nature whatsoever, including fees of accountants, attorneys and other professionals, and all costs associated therewith, and the payment of all consequential damages (collectively “Claims”), in law or equity, whether actual, alleged or threatened, which arise out of, pertain to, or relate to the acts or omissions, or willful misconduct, of CONSULTANT, or its officers, agents, servants, employees, subcontractors, materialmen, suppliers, or contractors, or their officers, agents, servants or employees (or any entity or individual that CONSULTANT shall bear the legal liability thereof) in the performance of this Agreement, including CONSULTANT’s active or passive negligence, except for Claims arising from the sole negligence or willful misconduct of CITY, as determined by final arbitration or court decision or by the a greement of the Parties.

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CONSULTANT shall reimburse the Indemnitees for any and all legal expenses and costs incurred by City Indemnitees in connection therewith.

10.4 Taxes, Assessments, Workers Compensation . CONSULTANT shall pay all required taxes on amounts paid to CONSULTANT under this Agreement and indemnify and hold CITY harmless from any and all taxes, assessments, penalties and interest asserted against CITY by reason of the independent contractor relationship created by this Agreement. CONSULTANT shall fully comply with applicable workers’ compensation laws regarding CONSULTANT and its CONSULTANT shall indemnify and hold CIT Y harmless from any failure of CONSULTANT to comply with applicable workers’ compensation laws.

10.6 Survival; Enforcement. CONSULTANT’s obligations and covenants under this Section shall survive the expiration or termination of this Agreement and shall continue in full force and effect for a time at least equal to the statute of limitations that is applicable to the underlying Claim, demand, cost or liability. CITY may offset against the amount of any compensation due CONSULTANT any amount due to CITY from CONSULTANT as a result of CONSULTANT’s failure to promptly pay CITY any obligation for reimbursement or indemnification arising under this Section 10.

11.1 Minimum Scope of Insurance. CONSULTANT shall maintain policies with coverage at least as broad as:

.1 Commercial General Liability insurance using the most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 0 0 01, which shall include insurance for "bodily injury," "property damage" and "personal and advertising injury" with coverage for premises and operations, products and completed operations, and contractual liability.

.3 Workers' Compensation insurance as required by the California Labo r Code and Employer's Liability Insurance.

.4 Professional Liability (Errors and Omissions) insurance appropriate to CONSULTANT’s profession. If such insurance policy is written on a claims -made form, the

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retroactive date must be shown and must be before the effective date of the Agreement or the commencement of Services by Consultant.

11.2 Minimum Limits of Insurance. CONSULTANT shall maintain insurance coverage limits not less than:

.2 Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

.3 Employer's Liability: $1,000,000 per accident for bodily injury or disease.

.4 Professional liability: $2,000,000 per claim, with an extended reporting period of not less than two years.

11.5 Required Endorsements. Each insurance policy shall be endorsed as follows:

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.3 All insurance coverage shall contain a provision that prohibits cancellation, modification or lapse without thirty (30) calendar days' prior written notice from insurer to CITY.

.4 Each policy shall be endorsed to state that the insurer waives the right of subrogation against CITY and City Indemnitees.

11.9 Other Insurance Provisions.

.3 All insurance coverage shall cover CONSULTANT’s operations pursuant to the terms of this Agreement.

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CITY’s failure to request copies of the documents shall not impose any liability on CITY, or its employees, or be deemed a waiver of any of CITY’s rights.

12. WORK PRODUCT.

12.1 Deliverables. CONSULTANT shall, in such time and in such form as CITY may require, furnish reports concerning the status of Services required under this Agreement.

CONSULTANT shall, upon req uest by CITY and upon completion or termination of this Agreement, deliver or return to CITY all material furnished to CONSULTANT by CITY.

12.2 Ownership.

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PAGE 10 OF 17

16. SUSPENSION AND TERMINATION.

.1 CONSULTANT shall, not later than five days after such notice of termination, deliver to CITY copies of all Work Product or other information prepared pursuant to this Agreement.

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19. MISCELLANEOUS TERMS.

19.2 Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance.

PAGE 12 OF 17

19.15 Authority to Bind Parties. Each of the undersigned hereby represents that he or she has the authority to execute this Agreement on behalf of his or her contracting Party.

In recognition of the obligations stated in this Agreement, the Parties have executed this Agreement on the date indicated above by and through their duly authorized representatives.

CITY OF BUENA PARK
a California municipal corporation
CONSULTANT*

Name of Business

Signature

Name: Name:

Title: Title:

PAGE 13 OF 17

Signature

Name:

Title:

ATTEST:

BY:

Adria M. Jimenez, City Clerk

APPROVED AS TO FORM:

BY:

Christopher Cardinale, City Attorney

PAGE 14 OF 17

EXHIBIT A

1) SERVICES. CONSULTANT shall provide to CITY the following Services

2) SCHEDULE OF PERFORMANCE. CONSULTANT shall perform all Services in compliance with the following Schedule of Performance:

3) COMPENSATION SCHEDULE. CONSULTANT shall be paid for performing the Services at the follow rates and times:

All services as described in the CONSULTANT’s Proposal for Professional Services for the SCE CORRIDOR TRAIL IMPROVEMENTS PHASE III (the “PROPOSAL”), attached as “Exhibit A-1”.

CONSULTANT shall provide the Services within the times and deadlines set forth in the Project Schedule that is include on Page 42 of the PROPOSAL, provided that the deadlines shall be recalculated with a start date of June 11, 2025.

Consultant shall be paid by labor hours and in a total not to exceed amount of $172,258.00, as described in the Design Budget and Fee & Expense Schedule included in the Proposal.

Onward Engineering
300 S. Harbor Blvd., Suite 814
Anaheim, CA 92805
(714) 533.3050 | www.oe-eng.com
Onward Engineering | Design Smarter. Build Better.

Aaron Esparza-Almaraz, Assistant Engineer April 28th, 2025 City of Buena Park – Public Works Department
6650 Beach Boulevard
Buena Park, CA 90621
T : (714) 562-3690
Email: [email protected]
Subject: REQUEST FOR PROPOSAL FOR SCE CORRIDOR TRAIL IMPROVEMENTS

PHASE III PLANS, SPECIFICATIONS AND ESTIMATE
Onward Engineering (OE) is pleased to submit our proposal to provide professional engineering services on the SCE Trail Improvements, Phase III Plans, Specifications and Estimate Project for The City of Buena Park. This project represents a valuable opportunity to enhance Buena Park’s trail network, and OE is excited to bring our expertise and dedication to this endeavor. With a number of existing Class I multipurpose trails along a continual route, this project will benefit cyclists, pedestrians, and the broader community.

Our team brings a strong background in trail and active transportation projects, including most recently, the Adams Avenue Active Transportation Improvements in Costa Mesa and the Santa Anita Active Transportation Program, Cycle 5 ATP Project, Phase I, II, & III in El Monte , as well as trail projects for Encinitas, Brea, and Rancho Cucamonga. We understand the technical and coordination complexities inherent in working within SCE corridors and across multiple agency standards.

Leading the project will be Justin Smeets, PE, PLS, QSD, whose extensive active transportation and public works experience, coupled with Delfino “Chino” Consunji, PE providing QA/QC oversight, will deliver a high level of quality, accountability, and responsiveness throughout all phases. We are already familiar with the Phase II alignment and constraints, having conducted a preliminary field visit, and are prepared to move efficiently into final design once awarded.

At Onward Engineering, we place a strong emphasis on clear communication, schedule control, and rigorous document management. Our use of ClickUp for agile project management, along with real-time reporting tools, will provide Buena Park with full transparency and control at every project milestone..

OE is prepared to make this project a priority. We have already conducted a preliminary site visit, equipping us to hit the ground running. This proactive approach reflects our commitment to maintaining project momentum and addressing any site-specific considerations early. By prioritizing this project, we can ensure timely progress, meeting the City’s standards.

I will be the Primary Contact and the individual responsible for entering OE into agreement with the City of Buena Park. If you have any questions, please feel free to contact me at: (714) 533-3050 or by email, at: [email protected]. We look forward to a successful relationship with the City of Buena Park.

This proposal to remain valid for a period of 180 days.

Thank you,
Muhammad Ataya, MPA
Vice President, Onward Engineering
PROjECT MANAgEMENT
The City of Buena Park is requesting Project Management services that will include organizing, scheduling and chairing periodic meetings (video conference and coordination meetings) with the City to discuss progress, with agendas prepared/distributed 2 days prior and minutes within 3 days after, as well as six 1-hour long in-person development meetings with SCE and City staff; assessing and establishing project goals, strategies, and cost limitations; preparing and submitting project scheduling progress updates; monitoring and controlling the project schedule, budget and quality; along with proactive general Project Management services. By implementing this approach, we feel that we are pro-actively ensuring quality and the successful management of any given project.

Oe’S

FIVE STEP PROJECT

MANAGEMENT APPROACH
These steps correlate to the Project
Management Institute Standards for
Project Management.

Develop Goals
Visit Job Site
Establish Objectives
Identify Stakeholders
Monitor/Control Work
Verify & Control Scope
Control Risk Schedule
Control Cost
Perform QA
Report Problems
Direct Execution
Manage Execution
Provide QA
Manage T eams
Manage Stakeholders
Distribute Info
Define Scope
Select Team
Calculate Budget
Calculate Schedule
Plan Communication
Document Control
Set QA/QC Plan
Close-Out Project
Prep Discoveries
Document Compliance
quality policy system components

QUALITY ASSURANCE &

QUALITY CONTROL MANUAL
(Design & Construction Projects)

THE STANDARD
OPERATINg PROCEDURE
THE PROjECT QUALITY

CONTROL PLAN
(Project & Site Specific QC Plan)
OE will fulfill the City’s needs and comply with all statutory and regulatory obligations with emphasis on safety, quality, schedule and maximum cost effectiveness. Our team pride themselves on the quality of the engineering services provided, making great efforts to assure that each project is of the highest quality, exceeding the needs and expectations of our valued Clients.

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park
3 SECTION A : Scope of Work
ScOpe Of wOrkAA
PROjECT UNDERSTANDiNg
The City of Buena Park is seeking a qualified firm to provide professional engineering services for the SCE Corridor Trail Improvements Phase III Project which includes the construction of approximately 1,400 linear feet (0.27 miles) of decomposed granite (DG) and portland cement concrete (PCC) pedestrian trails within an SCE Corridor between Knott Avenue and El Monte Drive.

Knott AveKnott Ave
N
DESIgN COMPONENTS

DG AND PCC TRAIL CONSTRUCTION

SITE GRADING

ELECTRICAL SERVICE INSTALLATION

LANDSCAPING

AND IRRIGATION

CURB, GUTTER AND SIDEWALK REPAIRS

ADA CURB RAMP CONSTRUCTION

UTILITY

APPURTENANCE ADJUSTMENTS

SIGNING ENHANCEMENTS
TENTATiVE MiLESTONES
• Notice to Proceed – May 27, 2025
• 65% PS&E Submittal – July 1, 2025
• 95% PS&E Submittal – August 18, 2025
• 100% PS&E Submittal – September 15, 2025
• Design Duration – 111 days (Approximately 3.5 months) PROjECT wORk FLOw
Agency cOOrdinAtiOn1
Coordinate with Southern California Edison (SCE) and the City to gather design input and restrictions. recOrdS reSeArch2
Review available as-built records from the City, as well as other data available from third-party sources to assist in the preparation of the engineering design and construction plans utility reSeA rch3
Identify all existing above ground and underground utilities and verify pertinent utility data (i.e. location, size, depth, type, etc.). Notify all utility owners of planned construction and modify, relocate, or protect in place all utilities.

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park
4 SECTION A : Scope of Work
geOtechnicAl inveStig AtiOn4
Conduct a geotechnical investigation to verify the existing soil conditions and provide recommendations for the trail construction.
tOpOgrAphic Survey5
Conduct a topographic survey to document existing site features and elevations to facilitate the development of the base maps and vertical profiles.

Site evAluAtiOn6
Conduct a site evaluation to document the condition of existing infrastructure and verify utility appurtenance locations. Identify design constraints based on site conditions. preliminA ry deSign7
Develop a preliminary design and construction cost estimate. utility pO thOling (optional)8
Conduct utility potholing to ensure there are no conflicts between the proposed site enhancements and existing underground utilities.
plAnS, SpecificA tiOnS, eStimA teS (pS&e)9
Develop PS&Es that include the previously described design components. pS&e qA/qc10
Check plans, specifications, and estimates for accuracy and adherence to applicable state and federal standards.
bid ASSiStAnce & cOnStructiOn Supp Ort11
Conduct a site evaluation to document the condition of existing infrastructure and verify utility appurtenance locations. Identify design constraints based on site conditions.

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park
5 SECTION A : Scope of Work
PROjECT APPROACH
SiTE EVALUATiON
A review of available documentation and a detailed visual inspection of the site will be undertaken. The inspection will include visual observations, photographs, and field measurements (i.e. design conflict, repair limits, dimensions, etc.).

All findings of the site evaluation will be geo-referenced on aerial photographs in a GIS map. Each design conflict will have dimensions, street level photographs, or any other pertinent information linked to the map. If requested, OE will provide the City with a link to the site evaluation data, which will also be transferred to the construction plan sheets.

PEDESTRiAN TRAiL ALigNMENT
The trail alignment will generally follow the Phase II design with meandering trails that divert around SCE transmission poles and towers and split into semi-circles at the street intersections. The trail alignment will also accommodate 16’ wide SCE access roads with 2’ buffers on both sides of the corridor. \

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park
6 SECTION A : Scope of Work
PEDESTRiAN TRAiL AMEN iTiES
The trail may be enhanced with the following amenities:

Benches • Trash Receptacles • Dog Waste Stations • Lodge Pole Fences • Vehicle Bollards • Trail Signage PEDESTRiAN TRAiL DESigN
The trail designs will generally follow the Phase II design which includes the following specifications:
dg tr Ail
• 6’ width
• 1% cross slope
• ½” minus stabilized compacted
decomposed granite with organic lock
binder
• Color: California Gold
• Compacted subgrade per geotechnical
recommendations
• 6” concrete mow curb along outer edge.
pcc tr Ail
• 14’ Width
• 1% Cross slope
• ½” Tooled radius
• Color: natural gray, medium broom finish
• Trail thickness will vary for vehicle and
pedestrian paved sections
• Vehicular pavement to accommodate a
minimum 68,000 lb load
• Concrete type, thickened edge,
rebar type and spacing, and crushed
miscellaneous base per geotechnical
recommendations.
finAl determin AtiOn
The final determination of the pedestrian trail structural sections will be based on the following data sources:
• Site evaluation findings
• Geotechnical investigation results and recommendations. • Cost-Benefit Analysis.
• Discussions with the City.

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park
7 SECTION A : Scope of Work
CURb, gUTTER & SiDEwALk
Based on the preliminary site evaluation, the existing
curb, gutter, and sidewalk were generally in good
condition with some minor cracking. A detailed
assessment of the curb and gutter will be conducted to
identify areas requiring repairs that will be included in the construction plans. At a minimum, curb and gutter
would be reconstructed where drainage is affected, and
sidewalk would be replaced where not in compliance
with ADA requirements (i.e. heaved sidewalk panels,
minimum path widths). Additional reconstruction to
replace sections where minor cracking or breakage
has occurred could also be undertaken to improve
aesthetics and prevent further degradation that could
affect ADA compliance, drainage, or public safety in the future.

CURb RAMPS
Based on preliminary field observations, no curb ramps
are present within the project limits; however, 2 curb
ramps that appear to be ADA compliant are present
immediately north of the site at the Thelma Avenue/
Knott Avenue intersection. If the final design includes the addition of new curb ramps to allow mid-block
street crossings between the corridor segments,
custom curb ramp details would be prepared. The
ramps would be redesigned as 3-dimensional surfaces
in Civil 3D to ensure that the ADA slope and dimension
requirements are adhered to. Custom curb ramp details
prepared for the construction plans would include
horizontal geometrics and design elevations.
ramp design exhibit
3-dimensional curb ramp design curb ramp detail SECTION A : Scope of Work

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park
8 X'
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DRiVEwAYS
Based on preliminary field observations, 1 driveway is present on the west end of the site and 2 driveways are present on the east end of the site. The driveways are in good condition and appear to be ADA compliant. If it is determined that any of the driveways require relocation to accommodate the trail alignment or to allow better access for service vehicles, custom driveway details would be prepared. The driveways would be redesigned as 3-dimensional surfaces in Civil 3D to ensure that the ADA slope and dimension requirements are adhered to. Custom driveway details prepared for the construction plans would include horizontal geometrics and design elevations. gRADiNg, LANDSCAPiN g & iRRigATiON
The site is relatively flat and due to the limited surface area of impermeable surfaces being added to the site, it is anticipated that surface runoff can be managed on the site through percolation in the landscaped areas. The landscape will be graded away from the trails to divert surface runoff to the permeable areas of the site.

Landscaping enhancements will generally follow the Phase II design which includes planting trees next to the pedestrian benches and planting shrubs at the entrances to the trail section. An irrigation system will be installed parallel to the trail alignment and a new electrical system will be installed to power the system.

SECTION A : Scope of Work

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park
9 PEDESTRiAN SAFETY ENHANCEMENTS
Increased pedestrian traffic is expected in the area accessing amenities at William Peak Park. Pedestrian safety enhancements would be recommended for inclusion in the design if the City anticipates future trail improvements on either of the adjacent segments of the SCE corridor which would entice pedestrians to jaywalk across the streets. Although a pedestrian crossing exists near the west end of the site, the nearest crossings to the east end of the site are 600’ to the south and 750’ to the north. The following pedestrian safety enhancements could be considered for the east side of the site:
• Mid-Block Pedestrian Crosswalks.
• Mid-Block ADA Curb Ramps.
• Rectangular Rapid Flashing Beacons.
• Radar Speed Feedback Signs.

LESSONS LEARNED
The following is a description of some lessons learned on other projects of similar scope that can be applied to this project to improve efficiency.
recurrent project m eetings
It is recommended that progress meetings be conducted at regular intervals between the City PM, Consultant PM, and Consultant Design Engineer. These approximately 30-minute to 1-hour meetings conducted via video conference or telephone allow the Consultant to give the City a brief update on the progress of the project and to discuss new design approaches and challenges. This continuous engagement assists in keeping the project on track to meet milestones and reduces the amount of time the City needs to spend reviewing the PS&E as many of their comments and concerns will have already been addressed. base map accuracy
To ensure that the base maps are accurate and complete, the site evaluation will be conducted once the drone mapping, topographic survey data, and utility as-built information has been incorporated into the base maps to verify that utility appurtenance locations and ownership are portrayed correctly. establishing r epair metrics
Prior to the site evaluation, measurable repair values (i.e. minimum crack widths, minimum sidewalk panel fault heights, etc.) should be established with input from the City to ensure that the recommendations for repairs meet the City’s requirements.
adherence to b udget
Significant changes to the design can be costly and delay milestones, particularly on larger scale projects.

Therefore, the budget will be strictly adhered to throughout the design phase and all construction items will be quantified as accurately as possible early in the design process to prevent scope creep. third party communication
Early and continuous communication with third parties will be critical to minimize delays to the project schedule.

OE will identify key personnel within organizations and provide complete design plans as early as feasible to minimize review cycles.

SECTION A : Scope of Work

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park
10 PROjECT SCOPE OF wORk
PHASE 1: SIte reSeArch
1 | meet ingS
Deliverables: Meeting Minutes & Agenda (digital copies) • Project Schedule Updates (digital copies) OE will coordinate and lead the following meetings:
• Kick-Off Meeting • Project Development Meetings (6 total) • 30%, 65% & 95% Plan Check Meetings (3 total) 2 | reSeArch & review AvAilAble dAtA
Deliverables: • Copies of Existing Records (digital copies) The OE team will compile and review all available records and documents from the City and other third-party sources including:
• As-Built Plans/Atlas Maps (i.e. sewer, storm, water, traffic signals, utilities) • Survey Data (i.e. topography, aerial photographs, centerlines, monuments, property boundaries) • Geotechnical Investigation Reports .
3 | utility n OtificAtiOn
Deliverables: • Utility Contact Matrix (digital copy) • First, Second & Final Utility Notices (digital copies) • Utility Owner Correspondence & Records (digital copies)
The utility research and notification will consist of the following tasks:
• Compile a contact information list of potential utility owners utilizing City and DigAlert records. • Prepare the first utility notice following kick-off meeting to inform utility owners of the upcoming project and request information pertaining to their utilities such as verification of the sizes, depths, and locations of their underground lines, facilities, and substructures within the project vicinity. • Prepare the second utility notice following completion of 65% plans to provide utility owners with the plans and prompt them to identify any revisions they require to the information related to their utilities.

Additionally, identify any utilities that require relocation. • Prepare the final utility notice following completion of the 100% plans to provide utility owners with the final plans, provide additional details regarding the upcoming construction activities, and provide final notice that utilities must be relocated immediately if not already completed. • Create a utility contact matrix to summarize utility owner contact information and track receipt of as-built information.
4 | geOtechnicAl inveStigAtiOn
Deliverables: • Geotechnical Investigation Report (digital copy) A geotechnical investigation will be conducted by Inc. The scope of work is as follows:
• Prepare a borehole location plan.
• Obtain a no fee encroachment permit from the City.
• Clear utilities through DigAlert and a review of available plans. • Set up traffic control where required in accordance with the Watch Manual. • Perform a subsurface exploration program consisting of 2 borings to a maximum depth of 20 feet below ground surface (bgs) and 3 borings to a maximum depth of 10 feet bgs or until refusal. • Document existing pavement conditions and structural section. • Backfill boring locations with soil cuttings.

Onward Engineering | Design Smarter. Build Better.

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park
12 RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park
11 RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park
12 SECTION A : Scope of Work
• Perform laboratory testing for subsurface explorations to classify the soils and characterize the engineering properties of soils for pavement design. Laboratory tests will include:
• Moisture Content and Dry Density.
• Grain Size Analyses.
• Atterberg Limits.
• Compaction Test (ASTM D 1557).
• R-Value.
• Corrosion.
• Perform engineering analysis to provide recommendations for excavation, backfill, compaction, and construction of the DG and PCC trails.
• Prepare a geotechnical investigation report.

Allowances have not been included for capping boreholes with hot-mix asphalt, or utilizing specialized drilling rigs to drill through macadam pavement or gravel/cobbles. These items can be included in the geotechnical scope of work for an additional cost.

PHASE 2 prelImInAry deSIgn
5 | tOpOgrAphIc Survey
Deliverables: • Survey Data Files (digital copies) • AutoCAD Survey Base Map (digital copy) A topographic survey will be conducted by OE which would typically include the following tasks:
• Establish horizontal control referencing the California Coordinate System of 1983 (CCS83) and vertical control referencing the North American Vertical Datum 1988. • Survey centerline monuments and ties to establish centerline and right-of-way alignments. • Survey corridor on a 50-foot grid. The standard cross-sectional data will consist of right-of-way and topographical changes in the landscape. Street cross sections would be surveyed at 50-foot intervals and consist of right-of-way, back of walk, top of curb, flow line, gutter lip, and crown for both sides of the street. • Survey visible utility appurtenances within the right-of-ways. 6 | bASe mApS
Deliverables: • Right-of-Way, Corridor/Street, & Utility AutoCAD Base Maps (digital copies) The following base maps will be prepared in AutoCAD:
• Centerline and ROW (utilizing Gis maps, tract maps).
• Existing corridor/street layout (utilizing aerial photographs, topographic survey, field observations). • Existing utilities layout (utilizing atlas maps, and as-built plans). 7 | Site evAluAtiOn
Deliverables: • Site Evaluation Notes & Photographs (digital copies) OE will conduct a site evaluation during the preliminary design phase to gather the following information:
• Verify records drawings and data.
• Evaluate existing site conditions.
• Identify proposed improvements.
• Collect street level photographs of repair locations/design conflicts. 8 | 30% pl AnS
Deliverables: • 30% Plans (digital copy)
A preliminary conceptual design (30% Plans) will be prepared that include the existing site features, underground utilities, proposed trail alignment, and right-of-way impacts. The plans will be submitted to the City and SCE SECTION A : Scope of Work

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park
12 RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park
12 SECTION A : Scope of Work
for review and a plan check meeting will be coordinated to discuss any changes required to the design prior to commencing with the 65% PS&E.
9 | 65% pl AnS & eStimAte
Deliverables: • 30% Submittal Review Comments/Responses & Red-Lined Plans (digital copies) • 60% Plans (digital copy) • 60% Specifications (digital copy) • 60% Cost Estimate (digital copy) PLANS
The plans will be drafted using the City’s standard title block, notes, and formatting, as well as conventional line styles. All plans will be developed using the latest AutoCAD Civil 3D software at the following scales unless instructed otherwise by the City:
description horizontal scale vertical scale
1 Title Sheet N/A N/A
2 Typical Sections NTS NTS
3 Miscellaneous Details NTS NTS
4 Ramp Details (if required) 1” = 5’ N/A
5 Driveway Details (if required) 1” = 5’ N/A
6 Trail Improvement Plans 1” = 20’ N/A
7 Grading Plans 1” = 20’ N/A
8 Erosion Control Plans 1” = 20’ N/A
9 Electrical Plans 1” = 20’ N/A
10 Landscaping & Irrigation Plans 1” = 20’ N/A
Designs will adhere to the latest editions of the governing standards for each design component which may include the following:

Americans with
Disabilities Act
- Standards for
Accessible Design
(trail improvements;
concrete infrastructure
improvements)
California Manual
Building Codes
(electrical design;
landscaping & irrigation)
City of Buena Park
Standard Plans
(trail improvements;
concrete infrastructure
improvements;
landscaping & irrigation)
SCE Requirements
(trail improvements;
electrical design)
Standard Plans
for Public Works
Construction
(trail improvements;
concrete infrastructure
improvements;
landscaping & irrigation)

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park
13 SECTION A : Scope of Work
COST ESTiMATE
Development of the Cost Estimate will include the following tasks:
• Review cost templates provided by the City to verify typical bid items & descriptions; • Compile quantities based on measurements from plan sheets & site evaluation spreadsheet; • Develop unit rate construction costs from recently awarded projects based on data from the following:
• PlanetBids;
• Bid summaries from recent City projects;
• Bid summaries from recent OE projects;
• Caltrans Construction Cost Database.

SUbMiTTAL
Electronic copies of the plans, specifications, and cost estimate will be submitted to the City and SCE for review and feedback. OE will coordinate a Plan Check Meeting with the City and SCE following completion of their review.

PHASE 3 fInAl deSIgn
10 | StOrmwAter pOllutiOn preventi On plAn (Swppp)
Deliverables: • SWPPP (digital copy)
OE anticipates that this project will require a SWPPP due to the scope including the disturbance of greater than 1 acre (43,560 square feet) of soil. A SWPPP will be prepared in accordance with the requirements of the Clean Water Act to allow the construction site operators to receive NPDES permit coverage for their stormwater discharges. 11 | wAter quAlity mAnAgement pl An (wqmp)
Deliverables: • WQMP (digital copy)
OE anticipates that this project will require a WQMP due to the scope including the construction of greater than 5,000 square feet of impermeable surfaces. A WQMP will be developed utilizing the Orange County, Model WQMP guidance document.
12 | 95% pS&e
Deliverables: • 65% Submittal Review Comments/Responses/Red-Lined Plans (digital copies) • 95% Plans (digital copy) • 95% Specifications (digital copy) • 95% Cost Estimate (digital copy) SPECiFiCATiONS
Development of the Specifications will include the following tasks:
• Acquire boilerplate templates from the City.
• Update template text to include project specific information. • Update Project Bid Schedule to match cost estimate bid items and quantities. • Check General Provisions and Special Provisions section numbering, and titles for consistency with the referenced edition of the Standard Specifications for Public Works Construction (Greenbook). • Add pay clauses to Special Provisions that match the Project Bid Schedule. • Add any additional provisions requested by the City or deemed necessary due to the project design and construction .

The 95% plans and cost estimate will be prepared and submitted following the same processes described in the 65% submittal task.
13 | 100% p S&e
Deliverables: 95% Submittal Review Comments/Responses/Red-Lined Plans (digital copies) • 100% Plans (digital/hard copy-36”x24” format on bond paper-signed /stamped)) • 100% Specifications (digital copy) • 100% Cost Estimate (digital copy) • Complete PS&E Package (digital copies-USB thumb drive) • AutoCAD & PDF Design Files (digital copies-USB drive) The 100% plans, specifications, and cost estimate will be prepared and submitted following the same processes described in the 65% and 95% submittal tasks.

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park
14 SECTION A : Scope of Work
PHASE 4 bId ASSIStAnce & cOnStructIOn SuppOrt
14 | bid ASSiStAnce & cOnStructiOn SuppOrt
Deliverables: • Responses to Design Inquiries (digital copies) • As-Built Plans (digital copy & hard copy - 36”x24” format on bond paper - signed & stamped) • AutoCAD & PDF Design Files (digital copies-USB thumb drive) OE will provide the following ongoing support services during the bid and construction phases:
bid phase
• Attend pre-bid meeting
• Prepare responses to Requests for Information (4 RFIs) • Prepare contract addenda (2 addenda)
construction phase
• Attend pre-construction meeting
• Conduct field inspections as requested (4 total)
• Respond to RFIs (8 RFIs)
• Review submittals (12 submittals)
• Prepare as-built plans.

Revisions to the PS&E package or providing additional administrative support can be done at the City’s request on a time and material basis using the hourly rates in our fee proposal. Additionally, we can provide full-service construction management and inspection services upon City request.

OptIOnAl tASkS
15 | cuStOm rAmp deSign detAilS
Deliverables: Ramp Design Details (included with plan submittals) Comprehensive design details will be prepared for ramps that are not ADA compliant and are determined to be too complex for the contractor to reconstruct by referencing SPPWC standard details. The ramp details will include horizontal geometry, design elevations, and utility adjustments. 16 | cuStOm drivewAy deSign detAilS
Deliverables: Driveway Design Details (included with plan submittals) Comprehensive design details will be prepared for driveways that are not ADA compliant and are determined to be too complex for the contractor to reconstruct by referencing SPPWC standard details. The driveway details will include horizontal geometry, design elevations, and utility adjustments. 17 | utility p OthOling (per dAy)
Deliverables: Utility Potholing Report (digital copy)
Utility potholing will be conducted by Certerra Subsurface Imaging. The number of potholes required cannot be determined conclusively until utility as-builts are overlaid on the preliminary design; therefore, a daily rate has been provided that is equivalent to approximately 3 potholes to 15 feet below grade. The general scope of work would be as follows:
• Mark borehole locations.
• Obtain a no-fee encroachment permit from the City.
• Call USA to mark utilities.
• Provide traffic control in accordance with the MUTCD. • Advance potholes within the proposed locations to depths of 15 feet below grade. • Backfill potholes and finish surface with cold patch asphalt. • Prepare a Utility Pothole Report with a summary of pothole locations, utility diameters and depths, and soil stratigraphy logs.

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park
15 SECTION A : Scope of Work
QUALiTY ASSURANCE & QUALiTY CONTROL
qA
Quality Assurance (QA) is a proactive measure to verify that our systems and procedures align with the City’s requirements and expectations. Achieving design quality is crucial for controlling costs during construction. By dedicating resources to producing quality designs, QA delivers a better return on investment and must be adhered to throughout all phases of project design.

The most effective Construction Management (CM) approach begins during the design phase. Emphasizing design quality and clarity is the best way to minimize change orders, claims, and construction costs. Our QA approach focuses on creating well-documented, well-designed plans and specifications that meet a high standard of quality. This means our designs must be Clear, Complete, Correct, Consistent, and Constructible (the “5 C’s”).

Providing contractors with high-quality plans allows them to understand exactly what to bid on, minimizing areas of interpretation. The requirement for public bidding further incentivizes our design engineering team to achieve both quality and clarity in project plans and specifications. Our primary goal is to achieve the highest project quality by implementing and maintaining accuracy and consistency across all calculations, drawings, and specifications in project documents.
plan review
Our documents will go through 3 levels
of review prior to each submittal:
11 INITIAL
PEER
REVIEw

22 PROjECT
MANAgER
REVIEw

33 QUALITY

ASSURANCE
REVIEw

error mitigation
This three tiered review allows for error
mitigation on 3 separate levels of detail:
11 gROUND
LEVEL
Drafting
Calculations•Document
Formatting

22 PM
LEVEL
Design
Compliance•Project Intent
Compliance

33 QA
LEVEL
Completeness
of Document•Verify “Biddable”
Plans
Plan checks will check that the plans meet the 5 C’s: Consistent, Clear, Correct, Constructible, and Complete. qc
Quality Control (QC) involves performing all activities in conformance with valid requirements, regardless of their overall contribution to the design process. Good CAD techniques, attention to detail, and ensuring that plans are accurate and useful to the contractor are essential components of quality.

Our project engineers and project managers understand that quality results from a series of processes. It requires a team to perform numerous appropriate activities at the right times during the plan development process. QC is not just a final review; it is an ongoing approach that emphasizes quality throughout every phase of the design process.

At OE, we believe in designing smarter and building better. Our design team adheres to established design policies, procedures, standards, and guidelines in the preparation and review of all design products, ensuring compliance and good engineering practices as directed by the Project QC Plan. This continuous focus on quality helps us deliver superior results for every project.

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park
16 SECTION A : Scope of Work
PROjECT CONTROLS
Effective project controls are essential for managing and delivering successful projects. At OE, our project controls framework encompasses a range of activities and processes designed to ensure that projects are completed on time, within budget, and to the required quality standards. Below are the key components of our project controls approach.

DESigN kiCk-OFF MEETiN g & PROjECT MEETiN gS
The kickoff meeting is a critical first step in setting the stage for a successful project. During this meeting, we:
• Establish project goals and objectives as well as any technical requirements. • Define roles and responsibilities.
• Review the project schedule and milestones.
• Discuss potential risks and mitigation strategies.
• Set expectations for communication and collaboration.

Regular project meetings are held to monitor progress, address any issues, and keep all stakeholders informed. These meetings facilitate open communication, ensuring that everyone is aligned and working towards the same goals.

SCHEDULE CONTROL
Monitoring the project schedule is vital to identify any delays early and take corrective actions. Our approach includes:
• Regularly updating the project schedule. • Comparing planned progress with actual progress. • Identifying the root causes of any slippage. • I m p l e m e n t i n g c o r r e c t i v e m e a s u r e s t o g e t t h e p r o j e c t b a c k o n track.

We hold two internal meetings weekly: one for status updates and the other for resource allocation. These meetings help us stay aligned, address any emerging issues promptly, and ensure that resources are used effectively to keep the project on track.
earned Value & p lanned Value r eporting
To support this process, we prepare Earned Value (EV) Reports and Planned Value (PV) Reports on a monthly basis.

These reports help us:
• Assess “Health of Schedule” by comparing value of work planned (PV) to the value of work actually completed (EV). • Proactively identify schedule variances and areas that may require corrective action. • Provide transparency and insight into project progress for all stakeholders.

By proactively tracking schedule slippage and using EV and PV reports, we minimize delays and keep the project moving forward.
agile project m anagement
We also use ClickUp to monitor and track workload and resources. ClickUp enables us to manage tasks, allocate resources efficiently, and monitor project progress in real-time. Various views within ClickUp help us manage different phases of the project, such as utility notifications and research. It also supports views like Task List, Gantt Chart, and SECTION A : Scope of Work

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park
17 RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park
18 Kanban Boards. This tool supports our Agile Project Management (PM) practices by allowing us to:
• Break down projects into manageable tasks, sub-tasks and checklists. • A d j u s t p r i o r i t i e s d y n a m i c a l l y b a s e d o n project needs. • Facilitate collaboration and communication among team members.

STATUS UPDATE REPORTS
OE p r o v i de s c o mp r e he n s i v e st a t u s u pd a t e r e po rt s t o k ee p a l l st ak e ho l de r s i n f o r med about t he p r o j ect’ s p r og r e ss .

These reports include:
• A summary of completed tasks and milestones. • An overview of upcoming activities. • Identification of any issues or risks. • Recommendations for corrective actions. • Updated project timelines and forecasts. • Access to ClickUp for real-time collaboration with the City. • Inclusion of Earned Value (EV) and Planned Value (PV) reports for transparent progress tracking. These reports ensure transparency and enable informed decision-making.

DOCUMENT CONTROL
Proper document control is essential for maintaining project integrity and ensuring that all project documents are accurate and accessible. Our document control practices include:
• Utilizing Box Enterprise as our document management system. • Operating on a HIP AA-certified, enterprise-grade, cloud filing system. • Mapping all of the City’s standards, folder structures, templates, and document formats for implementation. • Storing all documents on our cloud-based Box Enterprise account. • Allowing secure, remote access and review of our entire filing system by City staff. • Ensuring compliance with project requirements and Caltrans’ LAPM filing requirements. • Enabling City staff to select passwords for access to view, upload, or download any project files (e.g., PS&E, schedules, utility logs, field observations, daily reports, photo diaries) without changing the City’s existing IT framework. • Providing flexible access to project files from anywhere and on any device, and enabling access to select files
for other collaborators.

Effective document control helps prevent misunderstandings and ensures that everyone is working with the latest information.

COST CONTROL
One of our core corporate philosophies is honesty and transparency, and costs and budgeting are no exception.

Our cost control measures include:
• Using advanced financial software to prepare invoices and reports. • Allowing the City to request billing statements at any time during the billing cycle. • Providing real-time reports of hours and expenses, enabling the City to easily compare proposed resources to resources used and/or remaining.
• Ensuring the budget is reliable and accurate, and falls within the City’s allotted budget. • Demonstrating flexibility in reducing project costs or staying within the budget.

SECTION A : Scope of Work

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park
18 Oe repreSentAtIve
AlternAtIve
juStIn SmeetS - pe, plS, qSd

bS: Civil Engineering, CSUF , 2007
PE: Professional Engineer #78314
PLS: Land Surveyor #9293
QSD: SWPPP Developer #00852
OCTA (prior) CERTiFiED Pavement Analysis
delfInO “chInO cOnSunjI- pe

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park
19 cOnSultAnt’S repreSentAtivebb
qA/qc mAnAger cIty Of buenA pArk
Oe Survey teAm
Note: OE will make available key personnel to the extent proposed and for the duration of the required services. No person designated as “key” shall be removed or replaced without the prior written concurrence of the City.
prOject engIneerS
Sub cOnSultAntS
prOject mAnAger
ORgANizATiONAL CHART
Onward Engineering | Design Smarter. Build Better.
juStIn SmeetS - pe, plS, qSd

bS: Civil Engineering, CSUF , 2007
PE: Professional Engineer #78314
PLS: Land Surveyor #9293
QSD: SWPPP Developer #00852
OCTA (prior) CERTiFiED Pavement Analysis
delfInO “chInO cOnSunjI- pe

BS: Civil Engineering,
University of the Phillippines, 1986
PE: Professional Engineer #57908
•Engineering Management,
Construction , UCLA Extension, 1991
•Building Construction and,
Construction, AOTS Japan, 1990
•Inland Navigation & Management,
IFIT Belgium, 1989
grOup deltA - GEOTECHNICAL
curt Scheyhing
Principal Geotechnical Engineer
(949) 450-2100
32 Mauchly, Suite B, Irvine, CA 92618
SItIO - LANDSCAPE ARCHITECTURE
pAblO cOrtez, President
(657) 217 .6169 | [email protected]
323 N. Resh Street
Anaheim, CA 92805
fbA engIneerIng - ELECTRICAL
bill zAvrSnick, leed Ap
Principal / Project Director
(949) 852-9995 | fbaengr.com
150 Paularino Avenue, #A120,
Costa Mesa, CA. 92626
certerrA - POTHOLING
AShley SAlvinO
Regional Vice President
(888) 902-3569 | [email protected]
1385 Old Temescal Rd., #100,
Corona, CA. 92881
SECTION C : Project Team

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park
20 ryAn dennIS

BS: Civil Engineering,
University of Calgary, 2005
MINOR: Environmental Engineering,
University of Calgary, 2005
P. E N G: Professional Engineer (Canada)
TECH: AutoCAD/Civil 3D
dAytOn lOwe

COURSEWORK: Civil Engineering, CM &
T echnology, Broward College
OCTA (prior) CERTIFIED: Pavement Conditions
Analysis
TECH: AutoCAD/Civil 3D
jASOn tO

BS: Civil Engineering, CSUF
EXPERIENCE: Surveying; Soil Mechanics;
Reinforced Concrete/Structural Steel Design
TECH: AutoDesk/AutoCAD & ArcGis/RAM
erIc urSO - lSIt

BS: Civil Engineering, The Citadel Military
College of South Carolina
MS: Geographic Information Science, California
State University, Long Beach
LSIT: Land Surveyor-in-Training #9297
TECH: Survey CAD; AutoCAD/Civil 3D
prOject teAmcc
BT: Civil Engineering, VSIT, Hyderabad
MT: Transportation, VNIT, Nagpur
TECH: Civil 3D; MX Roads/OpenRoads; AutoCAD;
MicroStation; AutoTURN/AutoTrack; SewerGEMS;Infraworks
wIkkI vIkAS
BE: Civil Engineering, Institute of T echnology
& Research, Amravati
MT: Structures, VIIT, Pune
TECH: Civil 3D; AutoCAD; ProjectWise; HECRAS.
pAvAn pOhekAr
BTECH: Civil Engineering, Bharati Vidyapeeth University, 2020 AbI SIngh
BT: Civil Engineering, Rajasthan Tech. University
MT: Transportation, MNIT, Jaipur
TECH: Civil 3D; AutoDesk Vehicle Track; PDS Line/Sign;
AutoCAD; WaterGEMS; EPANET ; STAAD; 3D Max
yASh guptA
AS: 3D Animation, Brooks College
FAA #4098277: Drone Pilot
LEICA GEO: Cyclone Point Cloud
EOS SYSTEMS: Analysis/3D Modeling
TOPCON: Scan Master Point Cloud
TECH: CAD/Civil 3D; Revit; 3D Max; Recap
dAvId lOrIA
delfinO “chinO” cOnSunji, pe
QA/QC MANAgER
39 yeArS Of
ExPERiENCE
FiELDS OF ExPERTiSE:

CALTRANS ASPHALT TRAILS DRAINAGE ROADWAY

QUALIFICATIONS
bS: Civil Engineering, University of the Philippines, 1986 • CERTIFICATE: Engineering Management for Construction, UCLA Extension, 1991 • CERTIFICATE: Building Construction & Management, AOTS Japan, 1990 • CERTIFICATE:

Inland Navigation & Management, IFIT Belgium, 1989 • PE #57908 Professional Engineer bACkgROUND
Delfino “Chino” Consunji is an experienced professional engineer specializing in the design, construction, project management and inspection of buildings, private development and public works projects. Chino’s experience includes working for engineering consultants, contractors, developers, construction management firms and municipal agencies. He has served as City Engineer for the Cities of La Habra, Norwalk, Brea, W est Covina and Downey and as Public Works Director for West Covina and Downey. He has managed the design and construction of over 500 projects with a total contract amount of more than $500 million throughout his over 39-year career. These projects included arterial highways and residential streets rehabilitation; intersection widening improvements; traffic signal upgrades, synchronization and safety enhancements; water, sewer, storm drain and NPDES improvements; building and facility impro v ements ; bridge reconstruction and seismic upgrades ; and park impro v ement pro jects. Chino is a Regist ered Professional Engineer (Civil) in the State of California.

ExPERIENCE
ADAMS AVENUE A CTiVE T RANSPORTAT iON IMPROVEMENTS – M ULTiPURPOSE T RAiLS PROjECT, COSTA MESA
Chino served as the Project Manager to the City of City of Costa Mesa for the Adams Avenue Active Transportation Improvements – Multipurpose Trails Project. With 6,800 linear feet (1.3 miles) of Class I multipurpose trails along Adams Avenue, connecting the Santa Ana River bridge to Royal Palm Drive, the project benefited cyclists, pedestrians, and the broader community. The project required pavement rehabilitation; multipurpose trails construction; median modifications; approximately 16 ADA ramp and 9 driveway construction; streetlight relocation/traffic signal modifications at 4 separate intersections; landscaping and irrigation; utility appurtenance adjustments/relocations; signing and striping replacement; a topographic survey consisting of aerial photographs, centerlines, monuments, and property boundaries; a geotechnical study of subgrade soil and recommendations on pavement treatments and multipurpose trail construction; 29 utility potholes; and a complete CEQA/NEPA environmental assessment for an E-76 permit. OE utilized geo-referencing of the work site in a GIS map for data referencing and plan sheets.

TRACkS AT bREA PROjECT, bREA
As Deputy Director/City Engineer, Chino worked closely with the Economic Development Project Manager and engineering and right-of-way consultants in developing the scope of the project; negotiating and acquiring railroad right-of-way and flood control channel easements; and reviewing and approving preliminary concept design of this 4.5- mile trail project. This project included removal and remediation of contaminated soil, grading, construction of 4.5 miles of pedestrian trails, hardscaping and landscaping, and trail amenities such as restrooms, drinking fountains, fitness equipment, shelters, benches, trash receptacles, wayfinding signage and interpretative boards. Chino managed the right-of-way acquisition, environmental clean-up of contaminated soil, final design and grading operations for this trail project. The pedestrian trails consist of 10-feet of asphalt pavement and 5-feet of decomposed granite walking trail.

The total cost of the project was $12 million with funding coming from federal and state grants, Redevelopment Agency bonds and park development fees.

SECTION 6 :Key Personnel

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park

MEASURE S FiRE STATiONS & PARk IMPROVEMENT PROgRAM, DOwNEY Measure S, a ½ percent sales tax was approved by 63% of Downey voters in November 2016. In the fall 2017, the City’s public financing authority approved the issuance of $50 million in lease revenue bonds to fund several building improvement projects. These projects included the reconstruction and expansion of Fire Station 1, Fire Station 2, Fire Station 3, Fire Station 4, Downey City Library, Downey Theatre, and Police Department Building and improvements to several City parks, namely: Apollo Park, Dennis the Menace Park, Golden Park, Independence Park, Wilderness Park, Furman Park and Discovery Sports Complex. As Public Works Director/City Engineer, Chino oversaw the review and plan check of the building and park improvement projects; issuance of public works encroachment permits for all work in the public right-of-way; and construction and inspection of off-site improvements and water and sewer system upgrades/ improvements for these facilities. The major improvements completed included Fire Station 1 – complete reconstruction and modernization of the fire station including new offices, kitchen, restrooms, lockers and sleeping quarters. Project included construction and modernization of the Emergency Operations Center (EOC) incorporating new technology and equipment. Finally, the project included removal and replacement of concrete pavement; Fire Station 2 – complete reconstruction and modernization of the fire station including new offices, kitchen, restrooms, lockers and sleeping quarters. The project included new landscaping and irrigation in front of the fire station; Fire Station 3 – complete reconstruction and modernization of the fire station including new offices, kitchen, restrooms, lockers and sleeping quarters. The project included new landscaping and irrigation in front of the fire station; Fire Station 4 – complete reconstruction and modernization of the fire station including new offices, kitchen, restrooms, lockers and sleeping quarters. The project included relocation of an aboveground fueling facility and new landscaping and irrigation in front of the fire station; Apollo Park – the project included construction of a new synthetic turf soccer field and ballfield lighting; new playground equipment and rubber surfacing; renovation of existing restroom facilities; new landscaping and irrigation systems; parking lot upgrades; and ADA improvements; Dennis the Menace Park – the project included soil stabilization and grading; construction of a new office/restroom building; new playground equipment and rubber surfacing; new turf; parking lot upgrades and ADA improvements; Discovery Park Sports Complex – the project included construction of a new synthetic turf soccer field, new ballfield lighting, and installation of a recycled water irrigation system; Furman Park – the project included renovation and modernization of existing community buildings; installation of new playground equipment and rubber surfacing; installation of new picnic shelters; replacement of irrigation system; tennis court upgrades; parking lot upgrades and ADA improvements.

ORANgEwOOD PARk SOCCER COMPLEx, wEST COViNA
One of the high-priority projects of the City of West Covina was the construction of a new soccer complex in the north part of the City. As Public Works Director/City Engineer, Chino oversaw the design, bidding and contract award process and construction and inspection of the Orangewood Park Soccer Complex. This project included construction of two new lighted soccer fields, concession/office/restroom building, walking trails, field fencing and netting, picnic areas, drought tolerant landscaping and irrigation, playground equipment and parking lot. The total project cost was $4.5 million funded from Park Dedication Fees.

FY 2023-24 PA VEMENT MANAgEMENT PROgRAM IMPLEMENTATiON PROjECT, gLENDALE Chino served as the Project Manager to the City of Glendale on the Fiscal Year 2023 to 2024 Pavement Management Program Implementation Project. The purpose of this project was to rehabilitate approximately 48,650 linear feet (9.2 miles) of street, a total of 60 streets in all. OE was tasked with providing designs for pavement resurfacing and reconstruction; curb, gutter and sidewalk repairs at 9 separate locations; a total of 124 ADA curb ramps and driveways construction; catch basin enhancements; bus stop improvements and relocations; sewer point repairs; tree well installation and tree planting; utility appurtenance adjustments and relocations; signing and striping; and surveying well monument installations and replacements. Additional work included sewer video inspection to identify sewer defects and preparing sanitary sewer plans for repairs that included point repairs, and sectional and full-length slip lining, along with Traffic Control plans. OE also acquired no-fee permits for ground distrubance work within the City’s right-of-way.

ARTERiAL STREET IMPROVEMENT PROjECT, FOUNTAiN VALLEY
Chino is the Project Manager for the Arterial Street Improvement Project in the City of Fountain Valley. This project focuses on the rehabilitation of critical arterial roadways, enhancing safety and mobility for both residents and visitors.

The project includes Ellis Avenue from Brookhurst Street to Ward Street, approximately 2,600 linear feet; Ward Street from Apache River Avenue to Ellis Avenue, approximately 1,140 linear feet; Newhope Street from Edinger Avenue to Heil Avenue, approximately 2,600 linear feet; and Slater Avenue from Brookhurst Street to Ward Street, approximately 2,600 linear feet. In total, the project covers approximately 8,940 linear feet of roadway improvements. The scope of work features a combination of a 2-inch grind with ARAM interlayer and ARHM overlay, including a leveling course, Type II slurry, and extensive concrete improvements. These enhancements includes sidewalk upgrades, ADA-compliant ramps, driveway reconstructions, and curb and gutter improvements, all designed to ensure long-lasting durability and significantly improves driving conditions on these vital thoroughfares.

SECTION 6 :Key Personnel

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park

juStin SmeetS, pe, plS, qSp
PROjECT MANAgER
20 yeArS Of
ExPERiENCE
FiELDS OF ExPERTiSE:

WIDENING WATER SEWER DRAINAGE BIKE LANE

QUALIFICATIONS
PE #78314: Registered Civil Engineer •PLS #9293: Professional Land Surveyor • QSD/QSP #00852: Qualified SWPPP Developer•bS: Civil Engineering , California State University, Fullerton, 2007 •OCTA CERTiFiCATiON (prior) Pavement Evaluation & Recommendations
bACkgROUND
Justin wields 20 years of experience involving civil engineering design, municipal engineering and facilities design, construction management and construction administration. Using AutoCAD Civil 3D, Justin handles the management and development of engineering plans and specifications and mapping. Justin additionally handles land development and grading design projects, conducted earthwork calculations, and incorporates typical designs. He is proficient in federally funded projects as well, and familiar with the Caltrans Local Assistance Procedures Manual (LAPM). Justin has successfully taken multiple projects from the initial federal funding application, to the Preliminary Environmental Study, to E-76 approval, and all the way through construction of audited federally funded construction projects. He has experience managing construction projects and handles planning and running kickoff meetings with the contractor, reviewing project submittals, RFIs, CCOs, and checking contractor invoices against field quantities. Justin ensures to coordinate the daily construction details with the contractor and inspector. He has completed multiple SWPPPs and erosion and sediment control plans per the latest Construction General Permit.

ExPERIENCE
RANCHO SANTA FE ROAD MULTI-USE PEDESTRIAN, b ICYCLE AND EQUESTRIAN TRAIL-82 ,

ENCINITAS
Justin was the Project Manager on the Rancho Santa Fe Road Multi-Use Pedestrian, Bicycle and Equestrian Trail project (Trail 82) for the City of Encinitas. The purpose of the project was to design a multi-use trail (pedestrian, bicycle, and pedestrian use) along Rancho Santa Fe Road. The trail extended approximately 0.95 miles (5,016 feet) from Encinitas Boulevard to El Camino Del Norte along the east side of Rancho Santa Fe Road, connecting several sections of existing trail, with a varying width from approximately 6 ft. to 8 ft. The land use surrounding the project limits consisted primarily of single-family residences with some commercial developments near the intersection of Encinitas Boulevard and Rancho Santa Fe Road. The relocation of surface utility features and fences was required to accommodate the trail and the existing trail surface was rehabilitated to reduce vegetation damage, improve drainage, and comply with ADA maximum slope and minimum walkway width requirements. This included concrete curb and gutter replacement, water bar installation, ADA curb ramp reconstruction, driveway and headwall reconstruction and trail fence installation. The trail also had intersection crossings, which required slip-resistant coating upgrades, asphalt stamping and signage and striping.

LEMON ST. TRAIL & MEDIAN IMPROVEMENTS - TE & SRTS PRO jECT, VILLA PARk Justin served as a Project Manager and Construction Manager for this federally-funded Transportation Enhancement (TE) and Safe Routes to School (SRTS) grant project. The project involved designing a decomposed granite trail, 10 custom DG ADA-complaint ramps, a median, and bike lanes along 1 mile of Lemon Street, from Villa Park Road to Santiago Boulevard. To develop the trail, the roadway was narrowed slightly, still allowing for a 12-foot driving lane, and a 6-foot bike lane in both directions. This project was unique in that it was funded by four different sources, two of which were federal, one from OCTA, and the fourth from the City. This project involved 3 separate applications, and was carried all the way through construction by Justin. During construction, quantities and document control were critical. This project was completed on-time and well within the City’s and federal budgets.

SECTION C : Project Team

Adams Avenue Active Transportation Improvements - Multipurpose Trails Project, RFP No. 25-09, for The City of Costa Mesa

ADAMS AVENUE ACTIVE TRANSPORTATION IMPROVEMENTS - MULTIPURPOSE TRAILS ,

COSTA MESA
Justin was the Project Manager to the City of Costa Mesa for the Adams Avenue Active Transportation Improvements – Multipurpose Trails Project. With 6,800 linear feet (1.3 miles) of Class I multipurpose trails along Adams Avenue, connecting the Santa Ana River bridge to Royal Palm Drive, the project benefited cyclists, pedestrians, and the broader community. The project required pavement rehabilitation; multipurpose trails construction; median modifications; approximately 16 ADA ramp and 9 driveway construction; streetlight relocation/traffic signal modifications at 4 separate intersections; landscaping and irrigation; utility appurtenance adjustments/relocations; signing and striping replacement; a topographic survey consisting of aerial photographs, centerlines, monuments, and property boundaries; a geotechnical study of subgrade soil and recommendations on pavement treatments and multipurpose trail construction; 29 utility potholes; and a complete CEQA/NEPA environmental assessment for an E-76 permit. OE utilized geo-referencing of the work site in a GIS map for data referencing and plan sheets.

OLIVE gROVE PARk MULTI-USE TRAIL PROjECT, RANCHO CUCAMON gA Justin was the Project Manager on the Olive Grove Park Multi-Use Trail Project for the City of Rancho Cucamonga.

The project was experiencing deep rutting which endangered trail users. The rutting was due to the steepness of the trail and a lack of a stormwater management infrastructure. The trail was reconstructed with decomposed granite and reinforced with a soil stabilizer to reduce the loss of fine material. The trail was regraded to divert stormwater to new PCC v-ditches along the trail that also intercepted all stormwater from the adjacent parkway, preventing it from crossing the trail. An underground culvert was constructed beneath a T-intersection in the trail to divert the surface run-off beneath the trail to a new v-ditch on the opposite side of the trail where the crossfall of the trail reversed and conveyed the surface runoff to an existing catch basin at the base of the park. The trail design also required the integration of flat landings every 25 feet to satisfy ADA requirements. The redesign of the trail included the construction of retaining curb next to the flat landings to secure the trail material adjacent to the landings which had previously been eroded, creating steps in the trail. The project included grading of 80,000 square feet.

MEADS AVENUE EQUESTRIAN TRAIL RELOCATION PRO jECT, ORANgE COUNTY Justin performed Project Management services to the County of Orange to relocate an equestrian trail from the south side of Meads Avenue to the north side of Meads Avenue between Orange Park Boulevard and Hillside Drive.

This relocation required realigning the roadway. Drainage was a concern and was considered carefully during design.

Realigning Meads Avenue required some careful consideration to preserve the rural look which the residents in Orange Park Acres prefer and still maintain drainage to eliminate erosion of the proposed trail. The existing trail had significant erosion which caused a loss and migration of sediment further down the street. A concrete or asphalt swale were considered to help further minimize erosion and limit the required maintenance on the trail and roadway shoulder while still maintaining the same aesthetic appearance.

LOS SERRANOS wIDENINg, SIDEwALk AND EQUESTRIAN TRAIL IMPROVEMENT PRO jECT,

CHINO HILLS
Justin was the Project Manager for the Los Serranos Widening, Sidewalk and Equestrian Trail Improvement Project (ATP Funded). The proposed project limits included the widening of ten rural residential streets in the Los Serranos area of Chino Hills. The project limits are located just west of the 71-freeway towards the east end of the City of Chino Hills. The project locations are surrounded by single family residential homes. The project is funded through the Active Transportation Program Project. Currently the Los Serranos area is very rural. The project limits include very minimal curb, gutter, and sidewalk. The ATP grant proposed provided funding for curb, gutter, and sidewalk on one side of each of the ten streets. The design included widening one side of the street on ten street segments within the City of Chino Hills.

DURFEE AVENUE & RAMONA b LVD. SIDEwALk IMPROVEMENTS PROjECT, EL MONTE Justin provided the City of El Monte with Project Management services for the Durfee Avenue & Ramona Boulevard Sidewalk Improvements Project (CIP No. 002). The project limits included two areas. The first was south side of Ramona Boulevard, between the eastern city limit - west side of San Gabriel River Trail – and Durfee Avenue (1,115 linear feet).

The second location was on both sides of Durfee Avenue, between Ramona Boulevard and the address of 4000 Durfee Avenue (2,525 linear feet). The project had five main objectives. (1) reconstruct sidewalks, driveways, and curb ramps within project limits as necessary to comply with current ADA requirements. (2) identify surface utilities preventing ADA compliance and provide design alternatives that include constructing around the interfering utilities or relocating them. (3) evaluate existing infrastructure (sidewalks, driveways, and curb ramps) for adherence to current ADA requirements. (4) construct new ADA compliant sidewalk where absent. (5) ensure all improvements are constructed within the existing right-of-way.

SECTION C : Project Team

Adams Avenue Active Transportation Improvements - Multipurpose Trails Project, RFP No. 25-09, for The City of Costa Mesa

ryAn denniS, p.eng.

PROjECT ENgiNEER
19 yeArS Of
ExPERiENCE
FiELDS OF ExPERTiSE:

ROADWAY

ASPHALT

PAVEMENT

CALTRANS

WIDENING

QUALIFICATIONS
P.ENg.: APEGA Registered Civil Engineer • bS: Civil Engineering & MINOR: Environmental Engineering, University of Calgary, 2005 • CERTIFIED AutoCAD & Civil 3D
bACkgROUND
As a Project Engineer for OE, Ryan leads the design team by performing and coordinating detailed designs on public works projects. Ryan has over 19 years of experience. He received his degree in Civil & Environmental Engineering from the University of Calgary and is a Registered Civil Engineer in Alberta, Canada. He possesses an ability to produce drawings, layouts, sketches, maps, and graphic representations of engineering designs. He also has extensive knowledge of AutoCAD Civil 3D. Ryan provides support during the overall engineering and design effort.

ExPERIENCE
PAVEMENT MANAgEMENT PROgRAM IMPLEMENTATION PROjECT, gLENDALE Ryan provided Project Engineering services to the City of Glendale on the Fiscal Year 2023 to 2024 Pavement Management Program Implementation Project. The purpose of this project was to rehabilitate approximately 48,650 linear feet (9.2 miles) of street, a total of 60 streets in all. OE was tasked with providing designs for pavement resurfacing and reconstruction; curb, gutter and sidewalk repairs at 9 separate locations; a total of 124 ADA curb ramps and driveways construction; catch basin enhancements; bus stop improvements and relocations; sewer point repairs; tree well installation and tree planting; utility appurtenance adjustments and relocations; signing and striping; and surveying well monument installations and replacements. Additional work included sewer video inspection to identify sewer defects and preparing sanitary sewer plans for repairs that included point repairs, and sectional and full-length slip lining, along with Traffic Control plans. OE also acquired no-fee permits for ground distrubance work within the City’s right-of-way.

ADAMS AVENUE ACTIVE TRANSPORTATION IMPROVEMENTS - MULTIPURPOSE TRAILS ,

COSTA MESA
Ryan served as Project Engineer to the City of Costa Mesa for the Adams Avenue Active Transportation Improvements – Multipurpose Trails Project. With 6,800 linear feet (1.3 miles) of Class I multipurpose trails along Adams Avenue, connecting the Santa Ana River bridge to Royal Palm Drive, the project benefited cyclists, pedestrians, and the broader community. The project required pavement rehabilitation; multipurpose trails construction; median modifications; approximately 16 ADA ramp and 9 driveway construction; streetlight relocation/traffic signal modifications at 4 separate intersections; landscaping and irrigation; utility appurtenance adjustments/relocations; signing and striping replacement; a topographic survey consisting of aerial photographs, centerlines, monuments, and property boundaries; a geotechnical study of subgrade soil and recommendations on pavement treatments and multipurpose trail construction; 29 utility potholes; and a complete CEQA/NEPA environmental assessment for an E-76 permit. OE utilized geo-referencing of the work site in a GIS map for data referencing and plan sheets.

NEwPORT bOULEVARD wIDENINg IMPROVEMENTS PROjECT, COSTA MESA Ryan served as Project Engineer for the City of Costa Mesa on the Newport Boulevard Widening Improvements Project.

The project consisted of widening a portion 77 Fair Drive of southbound Newport Boulevard to accommodate a fourth through lane and improve its Level of Service from the then “F” rating (ranging from 1.10 to 1.30). The section of roadway SECTION C : Project Team

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park

that was enhanced extended approximately 2,700 linear feet southwest from 19th Street to the Superior Avenue turn- off located northeast of 17th Street. The project was located within Caltrans jurisdiction and required traffic signal modifications, utility and street light relocations, and right-of way acquisitions to accommodate the additional through lane and right-turn pockets.

ARDEN DRIVE zONE 3 STREET & b IkE LANE IMPROVEMENTS PROjECT, EL MONTE Ryan served as Project Engineer for the City of El Monte on the Arden Drive Zone 3 Street and Bike Lane Improvements Project. The work called for the preparation of PS&E to rehabilitate pavement on Zone 3 streets and Arden Drive, as well as construct ADA ramps, repair damaged curb and reconstruct cross gutters where drainage was affected. The pavement was treated with slurry seal, cape seal, milling and overlays. Failed pavement sections were treated with a deeper grind and a grindable fibrous interlayer to prevent reflective cracking in lieu of full depth reconstruction.

Sidewalk was replaced in areas that did not meet ADA compliance, such as heaved sidewalk panels and minimum path widths. Damage due to tree root infiltration of 126 trees was also noted, requiring OE to assign a licensed arborist.

Further enhancements were included in the design per the San Gabriel Valley Regional Bicycle Master Plan to include a Class II bike lane along Arden Drive and Class III bike lanes along Hickson Street, Esto Avenue, Marsen Street, Ranger Avenue, and Arden Way. OE subsequently updated the City’s Master Bike Plan with recommendations. OE also conducted public outreach activities to address concerns from local businesses, residents and stakeholders affected by the construction.

MULTI-USE PEDESTRIAN, bICYCLE AND EQUESTRIAN TRAIL-82, ENCINITAS Ryan served as Project Engineer for the Rancho Santa Fe Road Multi-Use Pedestrian, Bicycle and Equestrian Trail project (Trail 82) for the City of Encinitas. The purpose of the project was to design a multi-use trail (pedestrian, bicycle, and pedestrian use) along Rancho Santa Fe Road. The trail extended approximately 0.95 miles (5,016 feet) from Encinitas Boulevard to El Camino Del Norte along the east side of Rancho Santa Fe Road, connecting several sections of existing trail, with a varying width from approximately 6 ft. to 8 ft. The land use surrounding the project limits consisted primarily of single-family residences with some commercial developments near the intersection of Encinitas Boulevard and Rancho Santa Fe Road. The relocation of surface utility features and fences was required to accommodate the trail and the existing trail surface was rehabilitated to reduce vegetation damage, improve drainage, and comply with ADA maximum slope and minimum walkway width requirements. This included concrete curb and gutter replacement, water bar installation, ADA curb ramp reconstruction, driveway and headwall reconstruction and trail fence installation. The trail also had intersection crossings, which required slip-resistant coating upgrades, asphalt stamping and signage and striping.

THE TRACkS AT bREA, SEgMENT 3, bREA
Ryan provided Project Engineering services to the City of Brea for the Tracks at Brea, Segment 3, a new bicycle and pedestrian trail from Brea Boulevard to State College Boulevard. The project included constructing a new 10-foot- wide asphalt bike trail and a 5-foot-wide walking trail, as well as a parking lot with decorative paving. The scope of work also entailed installing bioswales, drought-tolerant plants and trees, a bicycle-fixing station, and benches and trash cans. After soil excavation and remediation, the soil was fine graded and a storm drain system was installed, complete with a desilting riser to comply with the NPDES permit and prevent sediment loss. As the project disturbed greater than 1 acre, it triggered the need to comply with the Construction General Permit. The permit required a Stormwater Pollution Prevention Plan, a Notice of Intent to be filed with the California Stormwater Resources Control Board, and sampling during qualifying rain events. The project was funded by the Land and Water Conservation Fund, the Clean Transportation Fund via the Mobile Source Air Pollution Reduction Review Committee (MSRC), Safe Routes to Schools California, the Housing-Related Parks Program, and City funds.

ARTERiAL STREET IMPROVEMENT PROjECT, FOUNTAiN VALLEY
Ryan served as a Project Engineer for the Arterial Street Improvement Project in the City of Fountain Valley. This project focuses on the rehabilitation of critical arterial roadways, enhancing safety and mobility for both residents and visitors.

SECTION C : Project Team

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park

dAytOn lOwe
PROjECT ENgINEER
30 yeArS Of
ExPERiENCE
FiELDS OF ExPERTiSE:

ROADWAY

ASPHALT

PAVEMENT

ADA RAMP

WIDENING

QUALIFICATIONS
bROwARD COLLE gE COURSE wORk Civil Engineering T echnology & Construction Management • OCTA PAVEMENT REHAbiLiTATiON (prior) Certification • CERTiFiED AutoCAD & Civil 3D bACkgROUND
As a Project Engineer for OE, Dayton performs and coordinates detailed designs on arterial roadways, utility coordination for major relocations on high profile projects and assistance in coordination efforts on multiple projects.

He possesses an ability to produce drawings, layouts, sketches, maps, and graphic representations of engineering designs. He also has extensive knowledge of AutoCAD, Autodesk Civil 3D, Eagle Pointe Civil package and others. Dayton provides support during the overall engineering and design effort, including the preparation of design drawings and calculations. He is experienced in developing residential, commercial, and industrial conceptual site plans from the preliminary phase to final construction documents; knowledgeable in the design of gravity sanitary sewer systems; skilled in the design of sanitary sewer pump stations and force main systems; accomplished in the design of water mains for residential, commercial and industrial projects; practiced in the design of drainage systems; talented in preparing drainage calculations for effective and efficient drainage systems; and familiar in the design of grading plans for storm water drainage and ADA compliance. Dayton is also proficient in preparing and submitting packages to governmental agencies to obtain required permits for construction and in the design of roadway layouts including intersections, roundabouts, turn-lanes and travel lanes.

ExPERIENCE
MULTI-USE PEDESTRIAN, bICYCLE AND EQUESTRIAN TRAIL-82, ENCINITAS Dayton served as Project Engineer for the Rancho Santa Fe Road Multi-Use Pedestrian, Bicycle and Equestrian Trail project (Trail 82) for the City of Encinitas. The purpose of the project was to design a multi-use trail (pedestrian, bicycle, and pedestrian use) along Rancho Santa Fe Road. The trail extended approximately 0.95 miles (5,016 feet) from Encinitas Boulevard to El Camino Del Norte along the east side of Rancho Santa Fe Road, connecting several sections of existing trail, with a varying width from approximately 6 ft. to 8 ft. The land use surrounding the project limits consisted primarily of single-family residences with some commercial developments near the intersection of Encinitas Boulevard and Rancho Santa Fe Road. The relocation of surface utility features and fences was required to accommodate the trail and the existing trail surface was rehabilitated to reduce vegetation damage, improve drainage, and comply with ADA maximum slope and minimum walkway width requirements. This included concrete curb and gutter replacement, water bar installation, ADA curb ramp reconstruction, driveway and headwall reconstruction and trail fence installation. The trail also had intersection crossings, which required slip-resistant coating upgrades, asphalt stamping and signage and striping.

YALE AVENUE REHAbILITATION & bRIDgE OVERCROSSINg PROjECT, IRVINE Dayton provided Project Engineering services to the City of Irvine located at Yale Avenue from Deerfield Avenue to the I-5 Overpass. Yale Avenue serves as a major Northeast Southwest arterial for the City of Irvine. This segment of Yale Avenue varies between a 2-lane arterial with bike lanes to a 4-lane arterial with bike lanes and raised medians.

The limits of this project were entirely within residential neighborhoods with Heritage Park and a fire station located at the northwest corner of Yale Avenue and Walnut Avenue. The first segment from Deerfield Avenue to approximately Edgmere Avenue entailed a 2” mill and a 2” Rubberized Hot Mix Asphalt Type G (RHMA-G) overlay with some full depth structural sections where the street is severely deteriorated. The second segment of roadway from Edgmere Avenue SECTION C : Project Team

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park

to the I-5 Overpass required a 6” mill and placement of 2.5” of RHMA-G over 4” Hot Mix Asphalt (HMA) in the street with a 2” to 2½” transitional grind at the bike lanes. This project also corrected ADA deficiencies for sidewalks and ramps. Our design team checked for existing roadway signs and striping for compliance with both the City standards as well as the 3R federal design requirements. Another important aspect of this project was its proximity to Caltrans right -of -way .

Traffic control through the I-5 bridge overcrossing required obtaining a Caltrans Encroachment Permit.

NORwALk TRANSIT SYSTEM (NTS) bUS STOP IMPROVEMENT PROjECT, PHASE I (FTA FUNDED), NORwALk
Dayton provided extensive work as a Project Engineer for the City of Norwalk. The City’s Transit System was in need of a revamping of the City’s 166 bus stops, with a new bus stop addition within the City of Santa Fe Springs. Each bus stop required a variety of any one of the following upgrades: solar power equipt shelters; seating; trash receptacles; and signs built for real-time posting. OE was tasked with signage installation at 73 of the City’s bus stops along Routes 1 and 4, along with upgrading a further 9 stops. OE provided PES/Environmental preparations, base map and maintenance plan development, concept plans for bus stops, as well as a thorough field survey of all of the bus stops which included the use of drone surveying. OE’s contribution required 60 working days out of the project’s duration of approximately 18 months from the notice to proceed, with an estimated total project cost of $1.5 million, funded by the Federal Transit Administration (FTA).

CITYwIDE ADA CURb RAMPS & PATH OF TRAVEL PEDESTRIAN ACCESSIbILITY IMPROVEMENTS, LONg bEACH
Dayton was the Project Engineer for the City of Long Beach involving Citywide ADA Curb Ramps and Path of Travel Pedestrian Accessibility Improvements. The objective of the project is to design and construct at least 20,000 new ADA compliant curb ramps over the next 20 years in accordance with current State and Federal accessibility codes and standards. The project is to complete 1,000 of those ramps deemed most critical for accessibility. OE’s team utilizes AutoCAD Civil 3D on 3D surfaces for the designs in compliance with the Long Beach Standard Plan No. 122 in order to satisfy the maximum allowable slopes dictated in the most current version of Caltrans Standard Plan A88A, and has had to consider other accessibility standards due to occasional unavailability of a suitable ramp case and type. The project work entails the preparation of detailed individual curb ramp construction plans with the inclusion of horizontal geometrics, design elevations and dimensions, and utility appurtenance adjustments and relocations, along with concrete infrastructure such as curb, gutter, cross-gutters, and sidewalk. The necessary reconstruction is incorporated in order to accommodate the new curb ramps, meet accessibility requirements, and maintain drainage.

Additional design elements have also required consideration, which involve constructing 32”x54” size flat landings next to each pedestrian push button at signalized intersections and installing guardrails where retaining curbs adjoin walkable hard surfaces. Due to the large volume of ramps reconstructed each year, small batches of design details and construction of the ramps are being provided to the City at regular intervals through out a continuous process, with City submittals made on a monthly basis at a scaled frequency and quality.

RED HILL AVENUE PAVEMENT REHAbILITATION PROjECT, IRVINE Dayton provided Project Engineering services to the City of Irvine for this ARRA-funded project, which included preparing PS&E, plan and profile, striping and signing plans, traffic control and phasing plans and detour plans. The s c o pe o f w o r k c o n s i st ed o f r e h ab i l i t a t i n g ap p r o x i m a t e l y 3 , 3 0 0 L F o f r o ad w a y o n R ed H i l l A v e n u e , fr o m D ee r A v e n u e to Reynolds Avenue. Red Hill Avenue is a major 6 lane arterial that runs parallel to the State Route 55 Freeway and serves as a non-freeway alternate route for commuters. Our design included portions of grind and overlay, full depth reconstruction, ARHM cap, removal and replacement of 4,500 LF of curb gutter, 1,500 SF of sidewalk, installing ADA- compliant ramps, and installing video detection systems at intersections, as well as various related improvements. To minimize extended traffic delays and expedite the construction schedule, OE designed a detour plan, routing commuter and truck traffic around the construction site. OE also coordinated with both the City of Irvine and the City of Santa Ana, whose jurisdiction included parts of Red Hill Avenue, to ensure equity in the project for both stakeholders and to gain project approval. The final plans included City of Irvine, City of Santa Ana and Caltrans Standards as applicable in each jurisdiction. OE processed submittals through all reviewing agencies and ensured the project design proceeded smoothly and successfully.

STODDARD wELLS ROAD wIDENINg, APPLE VALLEY
Dayton provided the Town of Apple Valley with Project Engineering services for the Stoddard Wells Road Widening Project. The project consisted of widening the roadway and shoulders of the section of Stoddard Wells Road between Interstate 15 and Johnson Road with a total length of approximately 8,450 linear feet (1.6 miles). The existing road was approximately 22 feet wide with one lane of traffic in either direction and unimproved dirt shoulders. The Town asked that the roadway be widened to 26 feet with 12-foot wide shoulders added to both sides of the road. The shoulders were reinforced with the addition of recycled asphalt pavement.

SECTION C : Project Team

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park

dAvId lOrIA
PROjECT ENgINEER
15 yeArS Of
ExPERiENCE
FiELDS OF ExPERTiSE:

ROADWAY

DRONE

LASER SURVEY

WATER

WIDENING

QUALIFICATIONS
FAA L iCENSED #4098277 Commercial Drone Remote Pilot • LEiCA gEOSYSTEMS Cyclone Point Cloud Processing Software • EOS SYSTEMS PhotoModeler Motion Photogrammetric Image Analysis/3D Modeling • AUTODES k Auto CAD, Civil 3D, Revit, 3D Max, Recap • TOPCON Scan Master Point Cloud Processing Software • AS: 3D COMPUTER ANiMATiON Brooks College, Long Beach, 2004 • CERTiFiED AutoCAD & Civil 3D
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David Loria has accumulated over 15 years of experience crafting his knowledge and skills in the survey and engineering industries that include CAD management, drafting and estimating, survey data and mapping, design analysis, base mapping, QA/QC checking, HD Laser scanning, 3D modeling and animation, forensic research, improving workflow pipeline methods, base maps, generating digital terrain models and accurate 3D line-work, and point cloud analysis and feature extraction, as well as advance photogrammetric modeling and analysis software. He has over 8 years of experience planning and performing site inspections and laser scans in the field, and analyzing, drafting, modeling and animating scenes for final presentations under strict deadlines. Other skills include drafting as-builts and record drawings for contract closeout submittals, and drafting base maps by combining survey data, Edison field inventory maps, public utility as-builts and other data for planning the removal, installation, replacement or repair of Edison electrical line, equipment or structures. David is proficient in multiple workflows depending on the needs and budget of a project to make sure it is completed on time and within budget.

ExPERIENCE
RESiDENTiAL STREETS PAVEMENT REHAbiLiTATiON PROjECTS-AREAS 1, 2, & 4, DOwNEY David provided the City of Downey with Project Engineering services for the Residential Streets Pavement Rehabilitation Project for Areas 1, 2, and 4. The main objective was to improve the PCI of the area residential street segments in order to extend the street service life, improve safety, minimize costs and maintenance needs, and enhance aesthetics. In order to accurately develop a scope of work and fees for the design services, OE conducted a detailed field evaluation, a thorough review of the City’s Pavement Management Plan, and approximated the costs for the construction activities to develop a final list of residential street segments. OE was then able to determine the quantity of streets that could be incorporated into the engineering design, which rehabilitation method to use and which method could be feasibly rehabilitated while adhering to the City’s available budget, along with providing recommendations and estimates.

Upon approval by the City, the team then began to prepare separate PS&E packages for each of the 3 zone areas. The resulting work required a total of 7, 500 feet of new and reconstructed curb, gutter and sidewalk along 21 residential street segments, with roadway improvements stretching .18 mile in Zone 1, 1.003 miles in Zone 2, and .22 mile in Zone 3.

On a number of segments OE used straight grade between tie in points at adjacent segments to maximized drainage slopes. A total of 164 Curb Ramps were reconstructed to meet ADA compliance along with 85 total driveways, in addition to street widening and single-sided street parking construction. Collaboration with Caltrans, LA County Flood Control District and Union Pacific Rail Road was also performed in order to acquire permit acquisitions on the segments.

NEwPORT bLVD. wIDENINg IMPROVEMENTS PROjECT, COSTA MESA David worked as a Project Engineer to the City of Costa Mesa on the Newport Boulevard Widening Improvements Project, which consists of widening a portion 77 Fair Drive of southbound Newport Boulevard to accommodate a fourth through SECTION C : Project Team

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park

lane and improve its Level of Service from the current “F” rating (ranging from 1.10 to 1.30). The section of roadway to be enhanced is approx. 2,700 linear feet southwest from 19th Street to the Superior Avenue turn-off located northeast of 17th Street. The project is within Caltrans jurisdiction and requires traffic signal modifications, utility and street light relocations, and right-of way acquisitions to accommodate the additional through lane and right-turn pockets.

LAkE FOREST DRiVE RESURFACiNg (bAkE PARkwAY TO I-5), LAkE FOREST David served as a Project Engineer for the City of Lake Forest on this project to prepare full design plans, specifications and estimates (PS&E) for this roadway resurfacing project located at Lake Forest Drive, between Bake Parkway and the I-5 freeway. The project design plans were to be phased in order for the construction to be distributed into three phases as funding permitted. Along the approximately 5.5 mile stretch of road within the project limits, the phases required the construction of 152 ADA ramps and 22 ADA driveways in total and 7,105 linear feet of median curb height construction, along with the construction of bus pads, curb gutter and sidewalk repairs, and signing and striping replacement.

The main objective is to improve the PCI of the street segments following our team’s professional assessment of the existing pavement conditions in order to extend the street service life, improve safety by upgrading to safer streets with better ride quality and pedestrian access, minimize future maintenance costs and enhance aesthetics. This project is funded through Measure M2, SB1 and Infrastructure Reserves Funds.

LOS SERRANOS wiDENiNg, SiDEwALk & EQUESTRiAN TRAiL IMPROVEMENT, CHiNO HiLLS David provided full Project Engineering services for the Los Serranos Widening, Sidewalk and Equestrian Trail Improvement Project (ATP funded). The proposed project limits included the widening of ten rural residential streets in the Los Serranos area of Chino Hills. The project limits are located just west of the 71-freeway towards the east end of the City of Chino Hills. The project locations are surrounded by single family residential homes. The project was funded through the Active T ransportation Program Project. Currently the Los Serranos area is very rural. The project limits included very minimal curb, gutter, and sidewalk. The ATP grant proposed provided funding for curb, gutter, and sidewalk on one side of each of the ten streets. The design included widening one side of the street on ten street segments within the City of Chino Hills.

CiTYwiDE ADA C URb R AMPS & P ATH OF T RAVEL P EDESTRi AN A CCESS ibi LiTY IMPROVEMENT, LONg bEACH
David served as a Project Engineer to the City of Long Beach involving Citywide ADA Curb Ramps and Path of Travel Pedestrian Accessibility Improvements. The objective of the project is to design and construct at least 20,000 new ADA compliant curb ramps over the next 20 years in accordance with current State and Federal accessibility codes and standards. The project is to complete 1,000 of those ramps deemed most critical for accessibility. OE’s team utilizes AutoCAD Civil 3D on 3D surfaces for the designs in compliance with the Long Beach Standard Plan No. 122 in order to satisfy the maximum allowable slopes dictated in the most current version of Caltrans Standard Plan A88A, and has had to consider other accessibility standards due to occasional unavailability of a suitable ramp case and type. The project work entails the preparation of detailed individual curb ramp construction plans with the inclusion of horizontal geometrics, design elevations and dimensions, and utility appurtenance adjustments and relocations, along with concrete infrastructure such as curb, gutter, cross-gutters, and sidewalk. The necessary reconstruction is incorporated in order to accommodate the new curb ramps, meet accessibility requirements, and maintain drainage.

Additional design elements have also required consideration, which involve constructing 32”x54” size flat landings next to each pedestrian push-button at signalized intersections and installing guardrails where retaining curbs adjoin walkable hard surfaces. Due to the large volume of ramps reconstructed each year, small batches of design details and construction of the ramps are being provided to the City at regular intervals through out a continuous process, with City submittals made on a monthly basis at a scaled frequency and quality.

DURFEE AVENUE & RAMONA b LVD. SIDEwALk IMPROVEMENTS PROjECT, EL MONTE David served as a Project Engineer to the City of El Monte for the Durfee Avenue & Ramona Boulevard Sidewalk Improvements Project (CIP No. 002). The project limits included two areas. The first was south side of Ramona Boulevard, between the eastern city limit - west side of San Gabriel River Trail – and Durfee Avenue (1,115 linear feet).

SECTION C : Project Team

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park

eric urSO, LSiT
PROjECT ENgiNEER
10 yeArS Of
ExPERiENCE
FiELDS OF ExPERTiSE:

ROADWAY

ASPHALT

PAVEMENT

CALTRANS

WIDENING

QUALIFICATIONS
bS: Civil Engineering, The Citadel, The Military College of South Carolina• MS: Geographic Information Science, California State University, Long Beach• LSiT: #9297: Land Surveyor-In- T raining • SOFT wARE: AutoCAD, SurveyCAD and Civil 3D
bACkgROUND
Eric found his passion in the Civil Engineering field over 10 years ago, graduating with a Bachelor of Science in Civil Engineering from The Citadel, The Military College of South Carolina, and very recently completing his Master’s program at California State University, Long Beach in Geographic Information Science (GIS). He has spent many years working in construction management. His time spent in construction management helped him understand many of the inner- workings o f the industry . Lat ely , within the past year , E ric has focused his att ention t oward Land Surv e ying. In that role, he has performed topographic surveys, construction surveys, boundary surveys, and construction staking, which has sharpened his skills and increased his attention to detail, allowing for a more clear understanding when applying his skills and experience to CAD work, including proficiency with Pix4DMapper, ENVI and photogrammetry. Eric has now worked as a Land Surveyor on various projects for Los Angeles and Orange Counties. Such projects include the 6th Street Bridge in Downtown Los Angeles, Metro Purple Line Extension Section 3 in Century City, and 405 Highway Widening for Orange County Transportation Authority (OCTA). This work includes proficiency in using the Leica Total Station System and Data Collector and the use of GPS for traversing and establishing bench marks.

ExPERIENCE
6TH STREET bRi DgE ViADUCT REPLACEMENT P ROjECT, DOwNTOwN LOS ANgELES Eric provided Project Engineering Services on the 6th Street Bridge Viaduct Replacement Project which replaced the original structure built in 1932. The new structure viaduct accommodates vehicles and pedestrians, as did the original, and provides dedicated lanes for bikes. A new 12-acre public park running below the bridge, accessible by multiple stairways and a monumental helical bike ramp, provides access to much-needed recreational fields with restrooms, a café, the LA River, public art, and a programmed arts plaza. The new viaduct, a tied arch bridge referred to as the “Ribbon of Light,” pays homage in its design to the 1932 bridge, which had two pairs of iconic arches over the LA River section of the structure. The new bridge employs a series of 10 pairs of sculptural arches with the tallest pairs placed adjacent to and framing the LA River where the original arches stood and another taller pair span the I-101 as a gateway on the east.

The $588-million project was funded by the Federal Highway Administration, the state of California and the City of Los Angeles. The project was completed in the Summer of 2022.

METRO DiViSiON 20 PORTAL wiDENiNg TURNbACk & STRUCTURAL bRiDgE REiNFORCEMENT PROjECT, LOS ANgELES
On the Metro Division 20 Portal Widening Turnback and Structural Bridge Reinforcement Project for the City of Los Angeles, Eric processed and reviewed submittals, RFIs, and correspondence for construction services in the Metro Rail Yard which consisted of demolition, civil improvements, traction power substation, ductbanks, street improvements, support of excavation, and structural bridge reinforcement. 247TH STREET A REA wATER MAiN REPLACEMENT P ROjECT, LOMiTA Eric served as Project Engineer to The City of Lomita for the 247th Street Area Water Main Replacement Project. The project limits were on 246th Street, 247th Place, 248th Street, Western Avenue and Lomita Boulevard and involved the SECTION C : Project Team

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park

installation of 3,300 linear feet of new 6-inch PVC water mains to provide improved flow, pressure, and fire protection.

The existing 4-inch/6-inch water main systems were constructed between 1928 and 1930 and had exceeded its useful service life. The proposed water main was installed parallel to the existing main while keeping the old line in service to minimize downtime for the public. All fire hydrants, service laterals, valves, blow-offs, air release valves, and other associated water appurtenances were replaced, and sectional pavement, curb gutter and sidewalk were removed and reconstructed according to ADA standards and drainage patterns. Encroachment permits from Caltrans and the City of Los Angeles within their jurisdictions were secured. Funding was sourced from the City’s CIP Program and the FEMA Hazard Mitigation Grant Program.
bENNETT AVENUE, wASHiNgTON AVENUE, wESTRiDgE AVENUE AND bENDER AVENUE CUL-DE-SACS PROjECT, gLENDORA
Eric served as Project Engineer on the Bennett Avenue, Washington Avenue, Westridge Avenue and Bender Avenue Cul-De-Sacs Project for the City of Glendora. This included the design of nearly 7,000 LF of new 8-inch ductile iron/C909 PVC water mains to improve flow, pressure and fire protection, along with 311,000 SF of streets requiring improvements.

Other work included a striping enhancement concept to incorporate marked class II bike lanes, repurposing crosswalk warning lights, reconstructing and replacing 16 ADA curb ramps for compliance, traffic signal inductive loop replacement, and water main appurtenance installation and replacement. A section of pipeline located at Bennett Avenue near Valencia Street had passed beneath a storm drain, requiring directional drilling to facilitate new water main installation through the area. This was accompanied by assessments of fire hydrants, air and vacuum release valves, and water meters and services laterals.

DURFEE AVENUE & RAMONA bOULEVARD SiDEwALk IMPROVEMENTS PROjECT, EL MONTE Eric was the Project Engineer for the City of El Monte on the Durfee Ave. and Ramona Blvd. Sidewalk Improvements Project (CIP No. 002). The project limits included two areas. The first was the south side of Ramona Boulevard, between the eastern city limit - west side of San Gabriel River Trail – and Durfee Avenue (1,115 linear feet). The second location was on both sides of Durfee Avenue, between Ramona Boulevard and the address of 4000 Durfee Avenue (2,525 linear feet). The project had five main objectives. (1) reconstruct sidewalks, driveways, and curb ramps within project limits as necessary to comply with current ADA requirements. (2) identify surface utilities preventing ADA compliance and provide design alternatives that include constructing around the interfering utilities or relocating them. (3) evaluate existing infrastructure (sidewalks, driveways, and curb ramps) for adherence to current ADA requirements. (4) construct new ADA compliant sidewalk where absent. (5) ensure all improvements are constructed within the existing right-of-way.
zONE 3 COLLECTOR ROAD i MPROVEMENTS P ROjECT, LAgUNA bEACH Eric served as Project Engineer to the City of Laguna Beach toward the development of Plans, Specifications & Estimates for street improvements of Park Avenue, from Glenneyre Street to Wendt Terrace; Glenneyre Street, from Park Avenue to Thalia Street; and Thalia Street, from Temple Hills Drive to the South End The City. The project consisted of rehabilitating approximately 3,200 linear feet of Park Avenue, 2,500 linear feet of Glenneyre Street, and 2,500 linear feet of Thalia Street. Additional tasks include analyzing crown slopes at pedestrian crossings to reduce crossfall and steep crowns, as needed, along with utility adjustments, a record of survey on Thalia Street, a two-phase set of traffic control plans, and signing and striping. Traffic control and detour plan phasing was also included in order to accommodate the summer moratorium. For Thalia Street, OE prepared a Record of Survey and filed with the County of Orange illustrating the existing centerline from Temple Hills Drive to the southwest end.

METRO wEST Si DE PURPLE Li NE ExTENSiON PROjECT, LOS ANgELES Eric processed and reviewed submittals and any transmittals necessary for decking and excavation work at La Brea, Fairfax, and La Cienega on the Metro West Side Purple Line Extension Project. In providing Metro with any support they needed, Eric’s duties encompassed public records inquiries, pay app reviews, RFI reviews, keeping up to date with SOE work which includes pile production and tracking, Geotech Instrumentation, tie back installation, coordination with surveyors, and participating in field visits when, necessary.

METRO DiViSiON 20 PORTAL wi DENiNg TURNbACk PROjECT, LOS ANgELES On the Metro Division 20 Portal Widening Turnback Project for the City of Los Angeles, Eric processed and reviewed submittals, RFIs, and correspondence for construction services in Metro Rail Yard which consists of demolition, civil improvements, traction power substation, ductbanks, street improvements, support of excavation, and structural bridge reinforcement.

SECTION C : Project Team

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park

SECTION G : Sub-Consultant

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park
33 POTHOLiNg

ASHLEY SALVINO
Regional Vice President
(888) 902-3569 | [email protected]
1385 Old Temescal Rd., #100, Corona, CA. 92881
CERTERRA offers professional locating and mapping services throughout Southern California. Their highly experienced technicians utilize the most advanced equipment in the industry to gather information for any project. Accurate information is vital in planning and can prevent costly delays from damages caused by cutting, coring, drilling or digging in areas congested by unseen hazards in concrete, masonry and underground. Their approach to potholing - excavating a small hole for visual verification - when electronic detection cannot provide such as line size, material, or exact depth, potholing is the most precise method of verification. After locating the utilities, survey grade CAD drawings of the underground utility locations can be provided by their survey team. Certerra can tie into existing controls and work with any available standards. Accurate, easy to read, detailed documentation is vital to a project, and Certerra offers empty conduit, vault locations, 3D modeling and many other precise reports to aid the design and project plan.

COMPANY ExPERIENCE
N. SANTA MONICA bOULEVARD RECONSTRUCTION, SAntA mOnicA
Certerra was contracted by Psomas LA to clear and mark out existing utilities for multiple utility upgrade alignments in the road. Our crews worked on the street, performing their own Traffic Control, during rush hour traffic and weekends to complete our investigation and to accommodate the cities’ traffic congestion. We performed over 120 pothole locations, including the potholing of ramp footings that are to be excavated during the reconstruction. Our CCTV crews also used the robotic camera to video approximately 1,260 linear ft. of storm drain lines in multiple locations. Certerra’s final reporting was sent to our client in the form of a CCTV video report, and a detailed pothole report. This was a large and complex project that was completed quickly in 1 month thanks to our entire team’s efforts! SONY PICTURES STUDIO, SOny picture S
Certerra was contracted to provide Sony Pictures Studios with a site map of all currently existing underground utilities. The scope of services on this project included: Utility Locating with Ground Penetrating Radar (GPR) and Electromagnetic Location, Potholing, and Utility Mapping. The client was given a 2D map depicting horizontal locations and vertical depths as determined in the field. This project was divided into four phases to minimize the impact on productivity during filming on the lots. Potholing on site was limited to night work and weekends to alleviate noise and traffic issues in the extremely active facility. Certerra continues to support the Studios by locating utilities in various areas for new design projects.

COLE AVENUE STORM DRAIN, riverSide cOunty
Certerra provided Utility Locating to determine the horizontal location of all underground facilities within the proposed alignment of the new storm drain pipeline in Riverside, CA. In order to achieve this task, Certerra used an Electromagnetic Locator, Handheld GPR, Ground Penetrating Radar, Ram Rods, and a T ransponder. The utility locations were then plotted on a CADD Drawing in clear, easy-to-read detail. Each utility was labeled and color-coded in accordance with the indications marked in the field. Certerra then submitted to the City the revised exhibit along with a final estimated potholing list to obtain approval prior to the commencement of the work. After, C Below verified the depth of all existing utility facilities per the City approved pothole list using Vacuum Excavation methods. Each pothole was clearly documented and then back-filled, compacted, and patched to match in kind. wILSHIRE bUS RAPID TRANSIT PRO jECT, lOS AngeleS cOunty C e r t e r r a p o t h o l e d 1 0 l o c a t i o n s a t v a r i o u s d e s t i n a t i o n s o f t h e W i l s h i r e B u s R a p i d T r a n s i t P r o j e c t . C e r t e r r a ’ s P r o j e c t Engineer constructed City-approved Traffic Control plans that were utilized by the technicians in the field to ensure safety and efficiency. Certerra also attained all appropriate permits from the City. Certerra was able to verify locations of water, electric, and gas lines, after which we provided a Pothole Report of the findings.

SECTION G : Sub-Consultant

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park
34 gEOTECHNiCAL

CURT SCHEYHING
Principal Geotechnical Engineer
(949) 450-2100
32 Mauchly, Suite B, Irvine, CA. 92610
Group Delta i s a c o n s u l t i n g g e o t e c h n i c a l a n d e n v i r o n m e n t a l e n g i n e e r i n g fi r m w i t h s e v e n o ff i c e s l o c a t e d i n t h e counties of Orange, Los Angeles, San Bernardino, San Diego and Alameda. Their team consists of civil and geotechnical engineers, environmental engineers, engineering geologists, laboratory and field technicians, deputy inspectors, drafting/CADD technicians, and drilling and support personnel specialized in their respective fields. Group Delta offers a broad range of services including Geotechnical Engineering, Geological Services, Soils and Materials Testing, Environmental Services and more.Group Delta holds the following accredidations: ISO 17025; AASHTO (American Association of State Highway and Transportation Officials); ACI (American Concrete Institute); AMRL (AASHTO Materials Reference Laboratory); ANSI (American National Standards Institute); APWA (American Public Works Association); ASNT (American Society of Nondestructive Testing); ASTM (American Society for Testing and Materials); AWS/CWI (American Welding Society/Certified Welding Inspector); California Department of Transportation (Caltrans); and CCRL (Cement and Concrete Reference Laboratory)
COMPANY ExPERIENCE
gERALD DESMOND b RIDgE REPLACEMENT, pOrt Of lOng beAch, cA Group Delta Performed field and lab testing on over 130 borings up to 250 feet plus over 90 CPT’s up to 150 feet deep.

Interpreting full scale pile load tests on 6-and 8-foot diameter CIDH piles, up to 180-foot long. Geotechnical Engineer of Record and reviewing all seismic and foundation reports. Serving as Environmental Compliance Manager. Highest vertical clearance of all cable-stayed bridges in the United States. Gerald Desmond Bridge accounts for 15% of waterborne cargo movement in the US. Higher clearance to accommodate the newest generation of efficient cargo ships. 2nd tallest cable-stayed bridge design in the US gOLD LINE EASTSIDE LI gHT RAIL ExTENSION, lOS AngeleS
Group Delta provided PFRs for bridges, plus an SFR and ISA for the 101 bridge, a 9-span bridge over US 101. Provided a preliminary foundation report which included seismic investigations for existing structures. Geotechnical design in accordance with Caltrans standards. Light rail system is powered electrically with overhead catenary wires. Line includes twin tunnels measuring 1.8-miles under Boyle Heights. Line includes eight new stations of which two stations are underground. Directly connects to existing Metro Gold Line in Los Angeles to the Pasadena Line STATE ROUTE 91 IMPROVEMENT PROjECT, riverSide cOunty
Group Delta developed post advanced planning study geotechnical data reports for bridges. Provided daily review of design-build contractors submittals. Providing quality assurance materials testing and special inspection for multiple parcels within expanding Caltrans right of way. Corridor improvements focused on existing 14-miles of congestion.

Improvements to 6-mile boundary that runs from SR-241 toll road to the SR-91. Project includes major improvements to I-15 Freeway Corridor. Project to relieve major daily congestion STATE ROUTE 22 IMPROVEMENTS, OrAnge cOunty
Group Delta developed 33 post advanced planning study geotechnical data reports for 33 bridges. Work performed under a formal QA/QC program in accordance with the ISO 9000. Provided construction support services including material testing and inspection. Moderate seismic accelerations and shallow groundwater. Project was awarded the ACEC 2006 Project of the Year Improvements were made for approximately 12 miles and extended through four cities. Included 32 bridge structures, 83 retaining walls and sound walls, 51 ramps and 317 utility crossings. Budget was $490 million.

CENTRAL PARk wEST, irvine
Group Delta provided geotechnical recommendations for the development. Major issues for this project included shallow groundwater, heavy measurements and mat foundations. Construction support services included quality control testing and inspection services. First urban master planned community located in Orange County. Development borders four major intersections and has close proximity to shopping areas. Housing includes various luxury flats consisting of four-story buildings over two levels of basement parking.

SECTION G : Sub-Consultant

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park
35 LigHTiNg/ELECTRiCAL

BILL ZAVRSNICK, LEED AP
Principal / Project Director
(949) 852-9995
150 Paularino Avenue, #A120, Costa Mesa, CA. 92626
FBA Engineering provides professional, independent and innovative electrical engineering via consulting, planning, design and construction documents for projects from basic to complex whether local, national or international. Their team approach is one of collaboration with Architects, Owners and Contractors - one that is dedicated to creating alliances, open communication, trust and success.
.

COMPANY ExPERIENCE
wATER’S EDgE PROjECT, plAyA viStA
The Water’s Edge project consisted of the design and construction of a new shell and core 2-story office building and a 4-story office building with 2-levels of parking below for 459 cars. FBA provided Electrical Engineering, Architectural Lighting Design, Telecommunications Systems and Fire Alarm Design Services. wATER gARDENS OFFICE b UILDINg COMPLEx, SAntA mOnicA
A 6-Story buildings, 1,200,000 sq. ft. with 45 acres below grade parking structure, 17-acre property, 8-buildings (six 6-story structures and two 5-story structures) that total a whopping, 1.27-million square feet of office space, LEED Gold Specifically, OTL handled the mechanical, recirculation, water quality and electrical components of four water features, including the gateway fountain, the 470-foot long river feature, which forms a connection between the gateway entry point and the courtyard, the courtyard’s focal point boulder fountain, the courtyard accent fountain.

Part of the design included a long, linear urban stream feature, constructed with very little slope to create a slow- moving, meandering water effect. The bottom of the stream was textured to maximize the water’s character at minimal flow rates. This texture, which was identified through a mock-up process, ensures that the stream looks great and the water has visible ripples while allowing the streams to use smaller, more energy-efficient pumps. Running plumbing between the new water features and the previous lake’s equipment room (which was entirely re-outfitted for the new project) was particularly challenging on this project due to the quantity of non-fountain mechanical and utility systems that were already located in the parking garage. Sustainability was a primary focus for this project. Through sustainable construction and design, the team was successful in reducing annual water consumption by half, which in turn decreases operating costs for the property owner. OTL worked closely with Morley Builders and the project’s engineering team to route pipe through the garage, suspended from the ceiling, to ensure that the fountain plumbing did not conflict with other utilities while meeting the fountain plumbing performance specs. OTL worked closely with the design team to identify and install a lining system that proved successful for the project. Part of OTL ’s lining installation scope included successfully converting an existing square PVC liner for reuse in the new round gateway fountain, which offered significant cost savings for the project owners.

LAkESHORE TOwERS PROjECT, irvine
The Lakeshore Tower project consisted of the design and construction of a new 19-story office building with suites, meeting rooms, lounges, dining facility and fitness center. FBA provided Electrical Engineering, Architectural Lighting Design, Telecommunications Systems and Fire Alarm Design Services. The project involved an 18-Story Office Building, 400,000 Sq. Ft., 10-Story Office Building, 275,000 Sq. Ft., 5-Story Office Building, 130,000 Sq Ft., and a 7 levels above grade, 989 parking stalls, 595,000 Sq. Ft.

AzULON AT MESA VERDE APARTMENT COMPLE x PROjECT, cOStA meSA The Azulon at Mesa Verde Luxury Apartment Complex project consisted of the design and construction of new resort inspired 55+ Apartment Community with custom apartment units, clubhouse, library, lounge, demonstration kitchen, theater/screening room, billiard/game room, pool, spa, fitness center, craft studio, barbecues, outdoor dining patios, fireplaces, walkway paths, parking, and garages. FBA provided Electrical Engineering, Architectural Lighting Design, Telecommunications Systems, and Fire Alarm Design.

SECTION G : Sub-Consultant

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park
36 LANDSCAPiNg CONSULTANT
(657) 217.6169
[email protected]
323 N. Resh Street, Anaheim, CA 92805
Sitio Landscape Architecture Inc. is a design studio focused on applying the principles of landscape architecture to outdoor design at all scales. Sitio exists as a collection of designers, trades and supporters. Each providing their talents and time to build a company that reflects their professional goals. Sitio’s success is rooted in their professional relationships. Sitio’s designers have worked on a variety of project types with other landscape architecture firms, past and present. Private residential, public parks, multi-family housing, master planned communities, municipality projects, education, medical and religious campuses, commercial and retail centers, and complete streets initiatives are all within their capabilities and can be developed from the schematic phase, through concept planning and on to construction documentation. Sitio also provides landscape construction administration. Landscape Architect, Pablo Cortez (PLA# 6373) leads Sitio with his own varied experience and organizational skills to help design and create living, vibrant outdoor spaces.

COMPANY ExPERiENCE
kIDSTREAM OUTDOOR PLAY SPACE
Sitio provided site plan development
& construction documentation.

RIVERSIDE SINgLE FAMILY DETACHED ENTITLEMENT wOODLAND HILLS MULTI-FAMILY

RESOURCE ALLOCATiON MATRix
Resource Allocation Matrix
task # task name
QA/QC

MANAGER
(hour)

PROJECT

MANAGER
(hour)

PROJECT

ENGINEER
(hour)
PARTY
CHIEF
(hour)

CHAIN/ ROD
MAN
(hour)
OE
TOTAL
HOURS
phASe 1
1 Meetings 26 16 42
2 Research & Review 8 8 16
3 Utility Notification 4 28 32
4 Geotechnical Investigation 8 4 12
Sub-Total Phase 1 46 56 102
phASe 2
5 Topographic Survey 8 24 24 56
6 Base Maps 4 18 22
7 Site Evaluation 2 10 12
8 30% Plans 8 8 48 64
9 65% Plans & Estimate 8 32 90 130
Sub-Total Phase 2 16 46 174 24 24 284
phASe 3
10 SWPPP 4 16 80 100
11 WQMP 2 32 20 54
12 95% PS&E 8 32 68 108
13 100% PS&E 8 16 44 68
Sub-Total Phase 3 22 96 212 330
phASe 4
14 Bid Assistance/Construction Support 42 22 64
Sub-Total Phase 4 42 22 64
gRAND TOTALS 38 230 464 24 24 780
OptIOnAl tASkS
16 Custom Driveway Design Details (Per Driveway) 1 1 8 10 17 Utility Potholing (Per Day)

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park
FIRM ExPERIENCE & REFERENCES
cOStA meSA ADAMS AVE. ACTiVE TRANSPORTATiON IMPROVEMENTS - MULTiPURPOSE TRAiLS OE provided Design Engineering services to the City of Costa Mesa for the Adams Avenue Active Transportation Improvements – Multipurpose Trails Project. With 6,800 linear feet (1.3 miles) of Class I multipurpose trails along Adams A v e n u e , c o n n e c t i n g t h e S a n t a A n a R i v e r b r i d g e t o R o y a l P a l m D r i v e , t h e p r o j e c t b e n e fi t e d c y c l i s t s , p e d e s t r i a n s , and the broader community. The project required pavement rehabilitation; multipurpose trails construction; median modifications; approximately 16 ADA ramp and 9 driveway construction; streetlight relocation/traffic signal modifications at 4 separate intersections; landscaping and irrigation; utility appurtenance adjustments/relocations; signing and striping replacement; a topographic survey consisting of aerial photographs, centerlines, monuments, and property boundaries; a geotechnical study of subgrade soil and recommendations on pavement treatments and multipurpose trail construction; 29 utility potholes; and a complete CEQA/NEPA environmental assessment for an E-76 permit. OE utilized geo-referencing of the work site in a GIS map for data referencing and plan sheets.

REFERENCE: John Rico, Associate Engineer, [email protected], (626) 580-2058, 11333 Valley Boulevard, El Monte, CA 91731-3293
el mOnte ARDEN DR. zONE 3 STREET & bikE LANE IMPROVEMENTS PROjECT OE provided engineering design services for the City of El Monte on the Arden Drive Zone 3 Street and Bike Lane Improvements Project. The work called for the preparation of PS&E to rehabilitate pavement on Zone 3 streets and Arden Drive, as well as construct ADA ramps, repair damaged curb and reconstruct cross gutters where drainage was affected. The pavement was treated with slurry seal, cape seal, milling and overlays. Failed pavement sections were treated with a deeper grind and a grindable fibrous interlayer to prevent reflective cracking in lieu of full depth reconstruction. Sidewalk was replaced in areas that did not meet ADA compliance, such as heaved sidewalk panels and minimum path widths. Damage due to tree root infiltration of 126 trees was also noted, requiring OE to assign a licensed arborist. Further enhancements were included in the design per the San Gabriel Valley Regional Bicycle Master Plan to include a Class II bike lane along Arden Drive and Class III bike lanes along Hickson Street, Esto Avenue, Marsen Street, Ranger Avenue, and Arden Way. OE subsequently updated the City’s Master Bike Plan with recommendations. OE also conducted public outreach activities to address concerns from local businesses, residents and stakeholders affected by the construction.

REFERENCE: John Rico, Associate Engineer, [email protected], (626) 580-2058, 11333 Valley Boulevard, El Monte, CA 91731-3293
breA THE TRACkS AT bREA SEgMENT 3
OE provided consulting services to the City of Brea for the Tracks at Brea, Segment 3, a new bicycle and pedestrian trail from Brea Boulevard to State College Boulevard. The project included constructing a new 10-foot-wide asphalt bike trail and a 5-foot-wide walking trail, as well as a parking lot with decorative paving. The scope of work also entailed installing bioswales, drought-tolerant plants and trees, a bicycle-fixing station, and benches and trash cans. After soil excavation and remediation, the soil was fine graded and a storm drain system was installed, complete with a desilting riser to comply with the NPDES permit and prevent sediment loss. As the project disturbed greater than 1 acre, it triggered the need to comply with the Construction General Permit. The permit required a Stormwater Pollution Prevention Plan, a Notice of Intent to be filed with the California Stormwater Resources Control Board, and sampling during qualifying rain events. The project was funded by the Land and Water Conservation Fund, the Clean Transportation Fund via the Mobile Source Air Pollution Reduction Review Committee (MSRC), Safe Routes to Schools California, the Housing-Related Parks Program, and City funds.

REFERENCE: Raymond Contreras, Project Manager, (714) 990- 7763, [email protected], 1 Civic and Cultural Center, Brea, CA 92821
rAnchO
cucAmOngA OLiVE gROVE PARk MULTi-USE TRAiL PROjECT
OE provided design engineering services on the Olive Grove Park Multi-Use Trail Project for the City of Rancho Cucamonga. The project was experiencing deep rutting which endangered trail users. The rutting was due to the steepness of the trail and a lack of a stormwater management infrastructure. The trail was reconstructed with SECTION D : References

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park
38 referenceSdd
decomposed granite and reinforced with a soil stabilizer to reduce the loss of fine material. The trail was regraded to divert stormwater to new PCC v-ditches along the trail that also intercepted all stormwater from the adjacent parkway, preventing it from crossing the trail. An underground culvert was constructed beneath a T-intersection in the trail to divert the surface run-off beneath the trail to a new v-ditch on the opposite side of the trail where the crossfall of the trail reversed and conveyed the surface runoff to an existing catch basin at the base of the park. The trail design also required the integration of flat landings every 25 feet to satisfy ADA requirements. The redesign of the trail included the construction of retaining curb next to the flat landings to secure the trail material adjacent to the landings which had previously been eroded, creating steps in the trail. The project included grading of 80,000 square feet.

REFERENCE: Romeo David, PE, Associate Engineer, [email protected], (909) 774-4070 , 10500 Civic Center Drive, Rancho Cucamonga, CA 91730
encinitAS MULTi-USE PEDESTRiAN, biCYCLE AND EQUESTRiAN TRAiL-82 OE provided Engineering Design services for the Rancho Santa Fe Road Multi-Use Pedestrian, Bicycle and Equestrian Trail project (Trail 82) for the City of Encinitas. The purpose of the project was to design a multi-use trail (pedestrian, bicycle, and pedestrian use) along Rancho Santa Fe Road. The trail extended approximately 0.95 miles (5,016 feet) from Encinitas Boulevard to El Camino Del Norte along the east side of Rancho Santa Fe Road, connecting several sections of existing trail, with a varying width from approximately 6 ft. to 8 ft. The land use surrounding the project limits consisted primarily of single-family residences with some commercial developments near the intersection of Encinitas Boulevard and Rancho Santa Fe Road. The relocation of surface utility features and fences was required to accommodate the trail and the existing trail surface was rehabilitated to reduce vegetation damage, improve drainage, and comply with ADA maximum slope and minimum walkway width requirements. This included concrete curb and gutter replacement, water bar installation, ADA curb ramp reconstruction, driveway and headwall reconstruction and trail fence installation. The trail also had intersection crossings, which required slip-resistant coating upgrades, asphalt stamping and signage and striping.

REFERENCE: Pete Milligan, PE, Engineer II, (now with San Diego County Water Authority), (858) 522-6800 pmilligan@ sdcwa.org, 4677 Overland Avenue,, San Diego, CA 92123
lOng be Ach EAST 2ND STREET bikE LANE iMPROVEMENTS PROjECT OE provided Design Engineering services to the City of Long Beach for the East 2nd Street Bike Lane Improvements Project from the Pacific Coast Highway to the east city limits. Phase 1 of this project included designing Class 2 bike lanes in both directions along E. 2nd Street. Phase 2, which was combined with Phase 1, included incorporating a pavement grind/overlay with localized removal and replacements of the entire pavement section into the design. Phase 3 included the preparation of conceptual median landscaping plans and a conceptual Class 1 bike lane with right-of-way takes. The project was completed on time and within budget.

REFERENCE: Derry Mac Mahon, City Engineer, (310) 525-0681, [email protected], 333 W. Ocean Boulevard, Long Beach, CA. 90802
OrAnge cOunty MEADS AVENUE EQUESTRiAN TRAiL RELOCATiON PROjECT OE provided design engineering services to the County of Orange to relocate an equestrian trail from the south side of Meads Avenue to the north side of Meads Avenue between Orange Park Boulevard and Hillside Drive. This relocation required realigning the roadway. Drainage was a concern and was considered carefully during design. Realigning Meads Avenue required some careful consideration to preserve the rural look which the residents in Orange Park Acres prefer and still maintain drainage to eliminate erosion of the proposed trail. The existing trail had significant erosion which caused a loss and migration of sediment further down the street. A concrete or asphalt swale were considered to help further minimize erosion and limit the required maintenance on the trail and roadway shoulder while still maintaining the same aesthetic appearance.

REFERENCE: J a m i e N R e y e s , P E C i v i l E n g i n e e r , T r a ff i c & D e s i g n D i v i s i o n , O C P u b l i c W o r k s , ( 7 1 4 ) 6 4 7 - 3 9 0 3 , J a m i e .

[email protected], 300 N. Flower St., Santa Ana, CA 92703 bellflOwer bELLFLOwER bOULEVARD COMPLETE STREETS PROjECT - HSIP FUNDED OE provided the City of Bellflower with Design Engineering services for the HSIP – Bellflower Boulevard Complete Streets Project. The project consists of enhancing approximately 2,200 linear feet (0.42 miles) of Bellflower Boulevard from Artesia Boulevard to the South City Limit, approximately 330 feet south of Rose Street. Bellflower Boulevard is an arterial street with two lanes of traffic and curbside parking in both directions, a dual left turn lane, and traffic signals at high SECTION D : References

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park
39 volume intersections. The project was partially funded by Cycle 9 of the Highway Safety Improvement Program (HSIP). The project has an estimated cost of $1,162,100. The street enhancements included adding Class III Bike Lanes, reducing the lane widths, adding raised medians with landscaping and irrigation, upgrading and adding high visibility crosswalks, rapid flashing beacons, and pedestrian countdown heads at the intersections, bulb-outs, and road resurfacing.

REFERENCE: Philip Wang, PE, City Engineer (now in Whittier), (562) 567-9500 , [email protected], 13230 Penn Street, Whittier, CA. 90602
el mOnte SANTA ANiTA ACTiVE TRANSPORTATiON, CYCLE 5 ATP PROjECT,PHASE I, II, & III OE provided consultant services for the City of El Monte on the Santa Anita Active Transportation Program, Cycle 5 ATP Project. This project was funded by LACMTA Net Toll Revenue Reinvestment Grant Fund and Measure M funding, totaling $2,200,000. This project entailed cold-milling and ARHM overlay (nearly 200,000 tons). Additionally, the project included video detection and traffic signal updates, and wayfinding sign and bike rack installation at various intersections. The purpose of this project was to improve safety for all roadway users, improve conditions for non-motorized modes of travel thereby promoting pedestrian, cycle and transit use, improve neighborhood connectivity and livability, and to improve the comfort of non-motorized user traveling to and from the El Monte Transit Center and Downtown El Monte. Work was split into three segments, Class II Bike Lane Installation on Santa Anita Avenue from Tyler Avenue to Lower Azusa Road (0.53 miles), Pavement, Curb and Ramp Upgrades on Tyler Avenue from Ramona Blvd. to Santa Anita Avenue (0.97 miles), and Pavement, Curb and Ramp Upgrades on Ramona Blvd. from Santa Anita Avenue to Tyler Avenue (0.36 miles).

REFERENCE: Lee Torres, P .E., City Engineer, (now in Palmdale), (661) 267-5300, [email protected], 38250 Sierra Highway, Palmdale, CA 93550
lAgunA niguel NigUEL ROAD STREET REHAbiLiTATiON
OE provided the City of Laguna Niguel with Project Engineering services for the Niguel Road Street Rehabilitation and ADA Improvement Project. The project consisted of rehabilitating an approximately 1.93 mile (10,200-foot) section of Niguel Road that extends from Alta Tera to Marina Hills Drive. Niguel Road from Highland Avenue to Marina Hills Drive (8,450 linear feet) is an arterial street with two lanes of traffic in either direction, raised center medians, centerline striping, left and right-turn pockets, and bike lanes. Niguel Road from Alta Terra to Highland Avenue is a residential collector street (1,750-feet) with one lane of traffic in both directions. A major part of this project involved the full design of the 64 ramps for the nearly 2 mile stretch hilly roadway. Parking was prohibited on the street except on the north side of Niguel Road from Alta Terra to Galina Way which required traffic management. Additional tasks included repairing curb, gutter, and sidewalk and constructing ADA compliant access ramps where required.

REFERENCE: Jacki Scott, Public Works Director/Analyst, [email protected], (949)362-4337 , 30111 Crown Valley Pkwy. Laguna Niguel, CA 92677
chinO hillS LOS SERRANOS wiDENiNg, SiDEwALk & EQUESTRiAN TRAiL IMPROVEMENT OE provided full Design Engineering services for the Los Serranos Widening, Sidewalk and Equestrian Trail Improvement Project (ATP funded). The proposed project limits included the widening of ten rural residential streets in the Los Serranos area of Chino Hills. The project limits are located just west of the 71-freeway towards the east end of the City of Chino Hills. The project locations are surrounded by single family residential homes. The project was funded through the Active Transportation Program Project. Currently the Los Serranos area is very rural. The project limits included very minimal curb, gutter, and sidewalk. The ATP grant proposed provided funding for curb, gutter, and sidewalk on one side of each of the ten streets. The design included widening one side of the street on ten street segments within the City of Chino Hills.

REFERENCE: Tad Garrety, (909) 364-2722, [email protected], Chino Hills Engineering Department, 4000 City Center Drive, Chino Hills, CA 91709
lOmitA 247TH STREET AREA wATER MAiN REPLACEMENT PROjECT OE provided Design Engineering services to The City of Lomita for the 247 th Street Area Water Main Replacement Project.

The project limits were on 246 th Street, 247th Place, 248th Str eet, W est ern A v enue and Lomita Boule v ard and in v olv ed the installation of 3,300 linear feet of new 6-inch PVC water mains to provide improved flow, pressure, and fire protection. The existing 4-inch/6-inch water main systems were constructed between 1928 and 1930 and had exceeded its useful service life. The proposed water main was installed parallel to the existing main while keeping the old line in service to minimize downtime for the public. All fire hydrants, service laterals, valves, blow-offs, air release valves, and other associated water appurtenances were replaced, and sectional pavement, curb gutter and sidewalk were removed and reconstructed according to ADA standards and drainage patterns. Encroachment permits from Caltrans and the City of Los Angeles within their jurisdictions were secured. Funding was sourced from the City’s CIP Program and the FEMA Hazard Mitigation Grant.

REFERENCE: Mondher Sa їed, PE, (310) 325- 7110x110 - [email protected], 24300 Narbonne Avenue Lomita, CA 90717
SECTION D : References

RFP for SCE Corridor Trail Improvements Phase III Plans, Specifications and Estimate for The City of Buena Park
40 AlhAmbrA wATER MAiN REPLACEMENT-HALSTEAD DR., HiDALgO AVE., & MAiN ST.

OE provided engineering design services for the City of Alhambra on the Water Main Replacement Project with site locations at Halstead Drive, Hidalgo Avenue, and Main Street. The purpose of the project was to replace water mains that were constructed between the 1910s and 1920s with approximately 5,400 linear feet (1.0 mile) of water mains in order to improve water flow and firefighting capabilities. The limits included Halstead Circle (from Vega St. to Vega St.) and on Hidalgo Avenue (from Alhambra Rd. to Main St.) in which 6” cast iron piping was replaced with 8” ductile iron pipe (DIP). The work on Main St. (from Hidalgo to Champion Place) involved replacing 4” cast iron piping with 8” DIP . Service lateral reconnection, trench backfilling, pavement reconstruction, signing and striping, and curb and gutter repairs were also addressed.

REFERENCE: Thomas Amare, Engineering Associate - (626) 300-1562 - [email protected] - 111 South First Street, Alhambra, CA. 91801
lOng beAch CiTYwiDE ADA RAMPS & PATH OF TRAVEL PEDESTRiAN ACCESSibiLiTY iMPROVEMENT OE is providing Design Engineering services to the City of Long Beach involving Citywide ADA Curb Ramps and Path of Travel Pedestrian Accessibility Improvements. The objective of the project is to design and construct at least 20,000 new ADA compliant curb ramps over the next 20 years in accordance with current State and Federal accessibility codes and standards. The project is to complete 1,000 of those ramps deemed most critical for accessibility. OE’s team utilizes AutoCAD Civil 3D on 3D surfaces for the designs in compliance with the Long Beach Standard Plan No. 122 in order to satisfy the maximum allowable slopes dictated in the most current version of Caltrans Standard Plan A88A, and has had to consider other accessibility standards due to occasional unavailability of a suitable ramp case and type. The project work entails the preparation of detailed individual curb ramp construction plans with the inclusion of horizontal geometrics, design elevations and dimensions, and utility appurtenance adjustments and relocations, along with concrete infrastructure such as curb, gutter, cross-gutters, and sidewalk. The necessary reconstruction is incorporated in order to accommodate the new curb ramps, meet accessibility requirements, and maintain drainage.

REFERENCE: Keith Hoey, PE, Senior Civil Engineer, m(562) 570-6586, [email protected], 411 West Ocean Boulevard,, 5th Floor, Long Beach, CA. 90802
cOrOnA SiDEwALk gAP CLOSURE AT EAST CHASE DRiVE & SMiTH AVENUE OE provided engineering design services for the City of Corona on the Sidewalk Gap Closure Project located at East Chase Drive and Smith Avenue. The purpose of the project was to construct approximately 1,400 linear feet (0.27 miles) of ADA accessible sidewalk along the following streets: (1) Chase Drive between Gilbert Avenue and Thacker Drive; (2) Thacker Drive from Mid-block to Chase Drive; and (3) Smith Avenue between SR-91 freeway and Pleasant View Avenue. The project was funded by the Agreement for Funding Under SB 821 Bicycle and Pedestrian Facilities Program, Agreement No. 22-62-058-00, entered into between the City and the Riverside County Transportation Commission (RCTC) and was subject to all Federal and State requirements. OE’s design work included closing sidewalk gaps and designing ADA compliant curb ramps and driveways to improve accessibility, safety, and mobility for pedestrians.

Buena Park City CouncilJune 10, 2025

Buena Park City Council
June 10, 2025