STAFF REPORT
DATE: February 8, 2022
TO: Justin Hess, City Manager
FROM: Ken Berkman, Public Works Director
VIA: Daniel Rynn, Chief Assistant Public Works Director – City Engineer Omar Moheize, Principal Civil Engineer
BY: Artin Megerdichian, Senior Civil Engineer
SUBJECT: Adoption of a Resolution Approving Contract Documents and Related Striping Plan, and Awarding a Construction Contract for the Resurfacing of Local/Residential Streets in the Magnolia Park and Adjacent Neighborhoods to All American Asphalt
RECOMMENDATION
Adopt A RESOLUTION OF THE COUNCIL OF THE CITY OF BURBANK APPROVING
AND ADOPTING CONTRACT DOCUMENTS, PLANS AND SPECIFICATIONS, AND
DETERMINING THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER,
ACCEPTING THE BID, AND AUTHORIZING EXECUTION OF A CONTRACT FOR BID SCHEDULE NO. 1 500 - LOCAL/RESIDENTIAL STREET IMPROVEMENT PROJECT (PHASE I OF CYCLE 2 ), TO ALL AMERICAN ASPHALT, AND APPROVING SIGNING AND STRIPING PLAN NO. 5122 (Attachment 1).
BACKGROUND
This project is the first phase of the second cycle of the Citywide Annual Local/Residential Street Rehabilitation Program. This phase will improve roadways rated “poor” or “very poor” (Pavement Condition Indexes of 55 or lower) in the Magnolia Park and adjacent neighborhoods in zones 9 through 12 (see Attachment 2).
The work also includes removal and reconstruction of damaged or substandard curbs, gutters, sidewalks, driveways and pedestrian ramps.
DISCUSSION
Bid Schedule No. 1500 was advertised on November 17 and November 24, 2021. A bid opening was held on December 14, 2021. Seven contractors submitted bids ranging from $7,761,320 to $11,077,000 (see Attachment 3 ). All American Asphalt of Corona, PUBLIC
WORKS
California, submitted the lowest responsive and responsible bid of $7,761,320, which is within the engineer’s estimate of approximately $8M.
If approved by Council, construction is planned to start in March and expected to end in September 2022. As with all Public Works bid schedules affecting the public right-of-way, the contractor is required to coordinate with potentially affected local businesses, schools, and residents, and must provide notification in writing to them at least five working days in advance of the start of construction in each specific area.
Once the co nstruction is finished, signing and striping work will be performed on those streets by a different contractor. The City currently contracts with Sterndahl Enterprises to stripe and sign throughout the City on an as-needed basis. Plan No. 51 22 shows the specific striping and signing for the streets affected by Bid Schedule No. 1 500, and approval by the Council of this plan will help the City establish design immunity.
This project will use Asphalt Rubber Hot Mix (ARHM), which is a special blend of asphalt that uses crumb rubber from recycled tires . Given the 26 miles of paving slated for this project, approximately 144,000 discarded tires will be diverted from landfills.
An environmental review determined this project i s Categorically Exempt under the California Environmental Quality Act (CEQA) and CEQA Guidelines Section 15301(c).
FISCAL IMPACT
The projected construction cost for this project (construction bid plus 10% contingency) is $8,537,452. Sufficient funds are available in the following project accounts:
• 534.PW21A.70002.0000.24184 (Measure P, Street Design & Construction Improvements – BS 1500 Street Improvement Phase I of Cycle 2) • 108.PW21A.70002.0000.24184 (Measure M, Street Design & Construction Improvements – BS 1500 Street Improvement Phase I of Cycle 2) • 123.PW21A.70002.0000.24184 (SB-1, Street Design & Construction Improvements – BS 1500 Street Improvement Phase I of Cycle 2)
CONCLUSION
Staff respectfully recommends that Council adopt the proposed resolution to approve the contract documents and award a construction contract to All American Asphalt for Bid Schedule No. 1500 – Local/Residential Street Improvement Project (Phase I of Cycle 2) and approve the Signing and Striping Plan No. 5122.
ATTACHMENTS
Attachment 1 – Resolution
Attachment 2 – Project Location Map
Attachment 3 – Bid Summary