1 STAFF REPORT
DATE: April 5, 2022
TO: Justin Hess, City Manager
FROM: Ken Berkman, Public Works Director
VIA: Daniel Rynn, Chief Assistant Public Works Director – City Engineer
SUBJECT: Adoption of a Resolution Approving a Project List for the Road Repair and Accountability Act (SB1) for Fiscal Year 2022-23
RECOMMENDATION
Adopt A RESOLUTION OF THE COUNCIL OF THE CITY OF BURBANK APPROVING A PROJECT LIST FOR THE ROAD REPAIR AND ACCOUNTABILITY ACT ( SB1) FOR FISCAL YEAR 2022-23 (Attachment 1).
BACKGROUND
Senate Bill 1 (SB1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017), was passed by the Legislature and signed into law by the Governor in April 2017 to address the significant multi -modal transportation funding shortfalls statewide . One requirement of SB1 is for the City to provide annually, by May 1 st, a list of all proposed projects eligible to receive funding from the Road Maintenance and Rehabilitation Account (RMRA) created by SB1. The list must include a description and the location of each proposed pavement improvement project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement.
Since the inception of the RMRA of 2017, staff has provided Council a project list for approval each year to meet the SB1 requirements. The estimated revenue since inception is $8.66M and Burbank has received $7.1M as of January 2022.
DISCUSSION
The City of Burbank has an established Pavement Management Program (PMP) in which the area within the City is divided into 20 zones. With SB1 funding and the infusion of Measure P dollars, the PMP will now analyze at least four of the 20 City zones each year to identify those streets that are in the greatest need of resurfacing, creating a 5- year PUBLIC
WORKS
2 rotation cycle throughout the City. It is important to note that streets in good condition will not be repaved as they do not meet the design standard/threshold. Additionally, some streets are intentionally removed from the cycle due to pre-planned excavation activities.
Those streets will be addressed during the pre- planned excavation project or deferred and picked up in a future funding cycle, typically the following year.
To meet the requirement of SB1 , staff created a new list of project streets for funding anticipated to be received in Fiscal Year 2022 -23. Attachment 2 (and Exhibit 1 of the resolution) is the new list of proposed streets in zones 1 5 through 18 that are recommended for resurfacing based on their current condition, utilizing SB1 funding.
Attachment 3 includes the map of the zones 15 through 18 bounded by Victory Boulevard, Buena Vista Street , the Verdugo Mountains, and Amherst Drive. Due to the various funding sources in the City’s PMP, SB1 will provide funding for a portion of the overall project list. The complete list of proposed streets to be resurfaced has a current estimated construction cost of $6.5 million. If Council approves the use of this funding source for these streets, then SB1 requires that Attachment 2 be submitted to the State by May 1, 2022 and incorporated into the City’s Fiscal Year 2022-23 Budget.
This resolution will help support Council’s goals of “City Services” and “Infrastructure” by improving and maintaining the City’s pavement inventory to better serve all modes of transportation for our residents and visitors.
FISCAL IMPACT
To qualify for SB1 funding requirements, and to provide accountability and transparency, the Financial Services Department has established a special revenue fund. The Road Maintenance and Rehabilitation Fund 123 will be used to manage the RMRA program funding.
By providing the required list of proposed projects, the City will be eligible to use an additional estimated $2.37 million for road repairs beyond its average Maintenance of Effort (MOE) quantified over Fiscal Years 2010, 2011 and 2012 ($8.566M that includes salaries, benefits , and Capital Improvement dollars) . The RMRA selected these aforementioned Fiscal Years as the basis to calculate an agency’s MOE. The City has received SB1 funding in monthly installments since January 2018.
If approved and incorporated into the Budget for the 2022-23 Fiscal Year, the SB1 funding will account for approximately 29 percent of the City’s current PMP budget of $8 million. This annually budgeted amount is projected to bring the City’s current pavement condition index from a 65 to a 73 by Fiscal Year 2030-31 and slow the growing backlog of deferred street maintenance. A pavement condition index of 73 would be well above the state average (66) as well as Pasadena (60) and Los Angeles (70) and approximately equal to what is currently reported by Glendale (74).
To meet SB1 requirements, staff recommends incorporating the amended list of streets and the anticipated SB1 funding of $ 2,369,938 into the Fiscal Year 20 22-23 Budget.
Funds will be appropriated as part of the Fiscal Year 2022-23 Budget process.
3 CONCLUSION
Staff respectfully recommends that Council adopt the proposed resolution to approve the list of projects that could use SB1 funding and to incorporate this forecasted revenue into the City’s Fiscal Year 2022-2023 Budget.
ATTACHMENTS
Attachment 1 - Proposed Resolution
Attachment 2 - Proposed Streets for Resurfacing for SB1 Funding in Fiscal Year 202 2- 2023
Attachment 3 - Project Location Map