1 STAFF REPORT
DATE: July 12, 2022
TO: Honorable Mayor and Members of the City Council
FROM: Zizette Mullins, MMC, City Clerk
BY: Melissa Dekermenji, CMC, Administrative Analyst I
SUBJECT: Appointment to Fill One Vacancy on the Sustainable Burbank Commission for an Unexpired Term
RECOMMENDATION
Appoint One Member to the Sustainable Burbank Commission to fill an unexpired term ending July 31, 2025.
BACKGROUND
All Board, Commission, and Committee (BCC) Members shall be appointed by a three- fifths (3/5) vote of all Council Members and serve without compensation from the City. No person shall serve on more than one BCC at the same time. Vacanci es on a BCC occurring during the term of office shall be filled within ninety (90) days from the date the vacancy occurs. Any person appointed to fill a vacancy shall hold office for the remainder of the unexpired term. In addition, all applicants must be electors of, and actually reside in, the City of Burbank with the exception of three positions on the Burbank Cultural Arts and the Sustainable Burbank Commissions as established in Ordinance No. 16- 3,874 adopted 2/9/2016. (Per BMC Sections 2-1-404, 2-1-405, 2-1-406, and 2-1-407)
Once a vacancy is established, the City Clerk advertises the vacancy for 30 days, accepts applications, and provides applications received to the City Council for consideration.
The voting process established allows for each Council Member to vote as many times as there are vacancies on the BCC being considered; and the applicants receiving a majority of the votes in the first round are either appointed or move into the second round, if necessary. The process continues for as many rounds as are necessary to attain the correct number of applicants to fill the vacancy.
CITY CLERK’S
OFFICE
2 Sustainable Burbank Commission
On October 14, 2008, Council adopted Resolution No. 27,796 establishing the Task Force as a 15-member body intended to advise and make recommendations to the City Council on matters related to the implementation of the Sustainability Action Plan and to help engage the community by participating in various public education, outreach and promotional activities related to environmental sustainability. Nine (9) members are appointed by the City Council. The remaining six (6) members comprise of one representative each from: the Chamber of Commerce Board; Youth Board; Planning Board; Burbank Water and Power (BWP) Board; Superintendent of the Burbank Unified School D istrict (BUSD) or his designee; and, Executive Director of the Burbank -Glendale-Pasadena Airport Authority (Airport Authority) or his designee. On August 23, 2011, the City Council approved Resolution No. 28,392, renaming the Sustainable Burbank Task Force to the Sustainable Burbank Commission and revised the composition of the six members that are representatives from voting to non-voting members.
On February 9, 2016, the City Council adopted Ordinance No. 16-3,874 which added the Sustainable Burbank Commission to the Burbank Municipal Code Section 2-1-424. The Sustainable Burbank Commission shall advise and make recommendations to the City Council on matters related to the implementation of the City of Burbank Sustainability Action Plan, and help engage the community by participating in various public education, outreach, and promotional activities related to environmental sustainability.
The composition of the Sustainable Burbank Commission changed as followed:
• nine (9) members,
o six (6) Burbank residents;
o three (3) members may be residents or non- residents representing either the business community at large who is engaged in environmental issues, the real estate or development industry or faith-based or non-profit community; • One (1) Representative from each of the following are non-voting liaisons: the Board of the Chamber of Commerce, the Youth Board, the Planning Board, the Burbank Water and Power Board, the Superintendent of the Burbank Unified School District or his or her designee, and the Executive Director of the Burbank -Glendale-Pasadena Airport or his or her designee.
DISCUSSION
On May 18, 2022, the City Clerk's Office began advertising and accepting applications for one resident/non-resident vacancy on Sustainable Burbank Commission for an unexpired term ending July 31, 2025 created by the resignation of Heather Robb, as she is no longer available to serve.
In order to obtain qualified candidates, a Notice of Unscheduled Vacancy was advertised through the following:
• The City website
• City Council meeting announcements
• All social media platforms overseen by the City Clerk’s Office • Press release sent to The LA Times, Burbank Leader, and MyBurbank.com 3 • Notices posted on the City Hall Bulletin Board
• Community Groups and Organizations
The deadline to submit applications to the City Clerk’s Office for the Sustainable Burbank Commission was Friday, July 17, 2022, at 5:00 p.m. The City Clerk’s Office received five (5) applications: Charles Wilson, Samantha Moulton, Jason Bennett, Mike Van Gorder , and Simon Hammel. The applications are listed in order received and all applicants have met the City of Burbank COVID-19 Vaccination Policy requirement.
Please note that one (1) of the Applicants, Mike Van Gorder , has also applied for the Landlord-Tenant. If appointed , his name will be removed from consideration for the Sustainable Burbank Commission appointment which is scheduled to be presented to the City Council at the Tuesday, July 12, 2022 City Council Regular Meeting.
FISCAL IMPACT
There is no fiscal impact associated with this item.
CONCLUSION
The City and the community both realize substantial benefits from civic involvement.
Appointments to the boards, commissions, and committees help to encourage public participation in the governmental process and ensure Burbank residents have a voice.
ATTACHMENT
Attachment 1 – Applications and Resumes
Attachment 2 – Burbank Municipal Code Section 2-1-424