1 CITY OF BURBANK
CHARTER REVIEW COMMITTEE
MEETING MINUTES
Thursday, March 31, 2022
CALL TO ORDER A Meeting of the Charter Review Committee was held by videoconference on the above date. The meeting was called to order at 4:01 p.m. by Assistant City Manager Judie Wilke.
ROLL CALL Roll call was conducted by Assistant City Manager Judie Wilke . All members of the Charter Review Committee were present.
INTRODUCTIONS
PUBLIC COMMENT
PRESENTATIONS/
DISCUSSIONS
Assistant City Manager Judie Wilke introduced herself and invited attendees to introduce themselves. City Attorney Joe McDougall introduced himself followed by Administrative Analyst Viviana Garzon.
Charter Review Committee Members introduced themselves i n the following order: Gavin Cho, Alejandro Escobar, Kevin Muldoon, Christopher Rizzotti, and Gloria Salas.
None.
1. Charter Review Committee Role
a) Purpose of the City Charter
City Attorney Joe McDougall discussed the purpose of the City Charter. b) Mission of the Charter Review Committee
Assistant City Manager Judie Wilke discussed the mission of the Committee and reviewed Article 14, Section 1400 of the City Charter. c) The Brown Act
City Attorney Joe McDougall discussed the Brown Act and how it applies to the Charter Review Committee.
d) Procedures for Public Comment
Committee Members discussed the protocol for the Public Comment section of each meeting.
Committee Action: Committee Members voted 5-0 to allow 3 minutes per caller for Public Comment and Committee Members can vote to increase the time per caller at the start of a meeting if there is an item on the agenda that the Committee feels needs more than 3 minutes per call.
e) Role of Staff
Assistant City Manager Judie Wilke discussed the role of the Committee’s Staff Liaison s, including herself, City Attorney Joe McDougall, and Administrative Analyst Viviana Garzon.
Attachment 3
2 f) Timeline for Goals
Assistant City Manager Judie Wilke introduced the discussion for a timeline for the Charter Review Committee to achieve its goals identified within the Committee’s mission.
Committee Action: Committee Members asked that this item be moved to the next meeting agenda after Committee Members have reviewed the topics of discussion presented by each member. g) Members will identify appropriate time for future meetings Committee Action: The next meeting is scheduled for Thursday, April 14th at 5:15 p.m.
COMMENTS FROM
COMMITTEE
MEMBERS
Committee Members commented on their role in the Committee, and asked questions for clarification on the process of the Charter Review.
DISCUSSION FOR
NEXT MEETING
The following items are on the Agenda for discussion at the next meeting:
1. Selection of Charter Review Committee Chair and Vice Chair
2. Presentation from City Clerk on Election Code, process for Amendments, and Timeline
3. Committee Members Present Individual Charter Review Topics
4. Timeline for Goals - Members will determine a timeline for the Charter Review Committee to achieve its goals identified within the Committee’s mission
ADJOURNMENT There being no further business, the meeting was adjourned at 5:15 p.m. to Thursday, April 14th at 5:15 p.m.
s/ Christopher Rizzotti
Charter Review Committee, Chair
APPROVED DATE: April 14, 2022
s/ Viviana Garzon
Viviana Garzon, Administrative Analyst
Staff Support
1 CITY OF BURBANK
CHARTER REVIEW COMMITTEE
MEETING MINUTES
Thursday, April 14, 2022
CALL TO ORDER A Meeting of the Charter Review Committee was held by videoconference on the above date. The meeting was called to order at 5:17 p.m. by Assistant City Manager Judie Wilke.
ROLL CALL Roll call was conducted by Assistant City Manager Judie Wilke . All members of the Charter Review Committee were present : Gavin Cho, Alejandro Escobar, Kevin Muldoon, Christopher Rizzotti, and Gloria Salas.
Also Present at the meeting were Assistant City Manager Judie Wilke, City Clerk Zizette Mullins, City Attorney Joe McDougall, and Administrative Analyst Viviana Garzon.
PUBLIC COMMENT None
MINUTES The Committee approved the minutes of the Charter Re view Committee of March 31, 2022.
DISCUSSION/
PRESENTATIONS
1. Selection of Charter Review Committee Chair and Vice Chair Committee Action: Committee voted 5-0 to select Christopher Rizzotti as Chair and Gloria Salas as Vice Chair of the Charter Review Committee
2. Presentation from City Clerk on Election Code, process for Amendments, and Timeline
City Clerk Mullins provided a Presentation to the Committee related to Election code, process for Amendments, and Timeline. Presentation included discussion of:
-Districts
-Number of Council Seats
-Newspaper of General Circulation
-Term Limits
-Primary Election
-Rank Voting
3. Discussion of Charter Review Topics submitted by Charter Review Committee Members
Members participated in a discussion of the following topics:
-Creation of districts
Committee Action: Moved by Committee Member Muldoon, second by Committee Member Escobar, and carried 5-0 to remove creation of districts from list of discussion.
Attachment 3
2 -Mayor’s Powers/ Role of Mayor as Executive Head of the City / Independently elected full time Mayor
Committee Action: Moved by C hair Rizzotti, second by Vice Chair Salas, and carried 5-0 to remove these topics from list of discussion. - Definition of Newspaper of General Circulation
Committee Action: Moved by Committee Member Muldoon, second by Committee Member Escobar, and carried 5-0 to remove this topic from list of discussion.
-Term Limits
Committee Action: Committee requested City Clerk Mullins return at a future meeting to further discuss term limits, including a survey of cities with term limits, details of term limits, and process to set term limits.
-Capping of Election Funds
Committee Action: Committee requested City Attorney Joe McDougall return at a future meeting to further discuss capping campaign contribution limits.
4. Timeline for Goals - Members will determine a timeline for the Charter Review Committee to achieve its goals identified within the Committee’s mission
Committee Action: The Committee decided to schedule the next two Charter Review Committee Meetings on April 28, 2022 and May 12, 2022. All five members agreed to this schedule.
ADJOURNMENT There being no further business, the meeting was adjourned at 7:18 p.m. to Thursday, April 28th at 5:15 p.m.
s/ Christopher Rizzotti
Christopher Rizzotti, Chair
APPROVED DATE: June 2, 2022
s/ Viviana Garzon
Viviana Garzon, Administrative Analyst
Staff Support
1 CITY OF BURBANK
CHARTER REVIEW COMMITTEE
MEETING MINUTES
Thursday, April 28, 2022
CALL TO ORDER A Meeting of the Charter Review Committee was held by videoconference on the above date. The meeting was called to order at 5:17 p.m. by Chair Rizzotti.
ROLL CALL Roll call was conducted by Administrative Analyst Viviana Garzon. The following members of the Charter Review Committee were present at the time of roll call : Alejandro Escobar, Kevin Muldoon, Christopher Rizzotti, and Gloria Salas. Committee Member Gavin Cho joined the meeting late due to a personal matter he had to attend to.
Also Present at the meeting were Assistant City Manager Judie Wilke and Senior Assistant City Attorney Iain McMillan.
PUBLIC COMMENT None
DISCUSSION/
PRESENTATIONS 1. Discussion of Charter Review Topics submitted by Charter Review Committee Members
Members participated in a discussion of the following topics:
- Implementation of a requirement for city department heads to participate in a public hearing prior to assuming office. -Implementation of a requirement for the City Manager to present an annual report to the City Council on the role/impact of development in Burbank.
-Council vacancy due to absence of 3+ consecutive meetings without permission of the Council.
- Increase the amount of time to pass an ordinance from 6 days to 30 days.
- Change the submission date for the budget to 45 days before the next Fiscal Year.
-Annual Capital Program report presented by City Manager. -General Provisions, specifically Prohibitions
-Capping of maximum campaign contribution limits.
Committee Action: By discussion, Members removed these topics from list of discussion.
Attachment 3
2 -Vice Chair Salas requested a further discussion on districts.
Committee Action: By discussion, members removed this topic from list of discussion.
-Committee Member Muldoon requested a further discussion on term limits to include Boards and Commissions.
Committee Action: Committee agreed to include term limits in their recommendation to City Council. C ity Clerk Mullins will return at the April 28, 2022, meeting to further discuss term limits for both Council and Boards and Commissions, including a survey of cities with term limits, details of term limits, and process to set term limits. - Committee Member Cho presented a d iscussion on the institution of a citizen-run Diversity, Equity, and Inclusion (DEI) Commission.
Committee Action: By discussion, the Committee removed this topic from list of discussion. The City of Burbank is working with the National League of Cities Race, Equity and Leadership (REAL) Program to implement an internal DEI program.
- Committee Member Muldoon presented a discussion on City Charter, Article 4, Section 400, 405—Meetings of the Council, specifically Public Comment and the continuation of Hybrid Public Comment Period.
Committee Action: The Committee requested a further discussion on the continuation of the call -in public comment option at a future Committee meeting.
- Discrimination Clause
Committee Action: Vice Chair Salas will provide examples at the next meeting of other cities that have a Discrimination Clause in the City Charter
- Committee Member Muldoon presented a discussion on City Charter, Article 7, Section 705—Police Commission
Committee Action: The Committee requested that the Police Commission Chair and Vice Chair be invited to the May 12, 2022, meeting to discuss the Police Commission’s role and responsibilities.
2. Timeline for Goals - Members agreed to hold two more meetings, April 28, 2022 and May 12, 202 2, to determine what their recommendation to Council would be regarding a full review of the Charter. Members can continue to discuss
whether this goal is appropriate.
Committee Action: The Committee decided to schedule the next two Charter Review Committee Meetings on April 28, 2022, and May 12, 2022. All five members agreed to this schedule.
3 ADJOURNMENT There being no further business, the meeting was adjourned at 7:45 p.m. to Thursday, May 12 th at 5:15 p.m. at City Hall, First Floor Conference Room.
s/ Christopher Rizzotti
Christopher Rizzotti, Chair
APPROVED DATE: June 2, 2022
s/ Viviana Garzon
Viviana Garzon, Administrative Analyst
1 CITY OF BURBANK
CHARTER REVIEW COMMITTEE
MEETING MINUTES
Thursday, May 12, 2022
CALL TO ORDER A Meeting of the Charter Review Committee was held in the City Hall Large Conference Room on the above date. The meeting was called to order at 5:18 p.m. by Chair Rizzotti.
ROLL CALL Roll call was conducted by Administrative Analyst Viviana Garzon. The following members of the Charter Review Committee were present at the time of roll call: Gavin Cho, Christopher Rizzotti, and Gloria Salas.
Committee Member Alejandro Escobar joined the meeting at 5:23 p.m.
Committee Member Kevin Muldoon was not present.
Also Present at the meeting were Assistant City Manager Judie Wilke, City Attorney Joe McDougall, City Clerk Zizette Mullins, Burbank Police Chief Mike Albanese, Police Commission Chair Michael Chapman, and Police Commission Vice Chair James Coomes.
PUBLIC COMMENT None
DISCUSSION/
PRESENTATIONS
1. Presentation from City Clerk on Term Limits and Council Seats City Clerk discussed term limits for both Council and Boards and Commissions, including discussion of survey of cities with term limits, details of term limits, and process to set term limits.
Committee Action: Moved by Vice Chair Salas, second by Committee Member Escobar, and carried 4-0 to add term limits to recommendation to City Council for further study by the 2024 election.
2. Committee requested a conversation with the Police
Commission Chair and Vice Chair to discuss their role and responsibilities and whether the Charter Review Committee might want to pursue any further recommendations to Council related to their role
City Attorney McDougall discussed role of Police Commission according to the City Charter and Burbank Municipal Code , including powers and duties. Police Chief Mike Albanese discussed role of the Office of Independent Review (OIR) and the future Joint Meeting with City Council and Police Commission on July 26, 2022. Chair Chapman and Vice Chair Coomes expressed that they are not at the meeting as representatives of the Police Commission as the Police Commission has not had a full discussion of items to bring to the Charter Review Committee. Chair Chapman and Vice Chair Coomes shared their thoughts on the Burbank Police C ommission’s level of oversight compared to that of other Police Commissions. City Attorney McDougall discussed BMC 2-1-413 discussing extension of powers and authorities that can be granted by City Council.
Attachment 3
2 Committee Action: Moved by Committee Member Escobar, second by Committee Member Cho, and carried 4-0 to remove the discussion of City Charter, Article 7, Section 705 —Police Commission from the Charter Review Committee’s List.
3. Continuation of Discussion of Charter Review Topics
submitted by Charter Review Committee Members:
a) Article 4 sections 400, 405—Meetings of the Council (include continuation of hybrid public comment period
in BMC)
City Attorney McDougall discussed Council Resolution that can change procedures to conduct Council meetings. Staff will be presenting a report to Council in late July with a three-month update on the call -in public comment process.
Committee Action: Moved by Vice Chair Salas, second by Committee Member Cho, and carried 4-0 to remove the discussion of City Charter Article 4 sections 400, 405—Meetings of the Council from the Charter Review Committee’s List.
b) Consider expansion of Boards and Commissions
(creation of an Ethics Commission/ DEI/ Women’s
Advisory Board)
Chair Rizzotti requested that the Committee discuss the above - mentioned boards separately.
Committee Action: Moved by Committee Member Cho , second by Committee Member Escobar, and carried 4-0 to remove the discussion of the Ethics Commission from the Charter Review Committee’s List.
Moved by Vice Chair Salas, second by Committee Member Cho, and carried 4-0 to remove the discussion of the Women’s Advisory Board from the Charter Review Committee’s List.
Moved by Committee Member Cho , second by Committee Member Escobar, and carried 4-0 to remove the discussion o f the Diversity Equity and Inclusion Commission from the Charter Review Committee’s List.
c) Charter should address social inequity
d) Consider including a discrimination clause in the
Charter
3 Committee Action: Moved by Vice Chair Salas, second by Committee Member Cho, and carried 3-1 to include social inequity and a discrimination clause in recommendation to City Council.
4. Timeline for Goals - Members agreed to hold two more meetings, April 28, 2022 and May 12, 2022, to determine what their recommendation to Council would be regarding a full review of the Charter. Members can continue to discuss
whether this goal is appropriate and discuss timeline for any future meetings.
Committee Action: The Committee decided to schedule the next Charter Review Committee Meeting on June 2, 2022 at 5:15 p.m. and place a hold for a meeting on June 16, 2022, should Committee decide at next meeting that it is needed. All f our members agreed to this schedule.
ADJOURNMENT There being no further business, the meeting was adjourned at 7:24 p.m. to Thursday, June 2 nd at 5:15 p.m. at City Hall, First Floor Conference Room.
s/ Christopher Rizzotti
Christopher Rizzotti, Chair
APPROVED DATE: June 2, 2022
s/ Viviana Garzon
Viviana Garzon, Administrative Analyst
1 CITY OF BURBANK
CHARTER REVIEW COMMITTEE
MEETING MINUTES
Thursday, June 2, 2022
CALL TO ORDER A Meeting of the Charter Review Committee was held in the City Hall Large Conference Room on the above date. The meeting was called to order at 5:21 p.m. by Chair Rizzotti.
ROLL CALL Roll call was conducted by Administrative Analyst Viviana Garzon. All members of the Charter Review Committee were present at the time of roll call: Chair Christopher Rizzotti, Vice Chair Gloria Salas. Committee Members Gavin Cho, Alejandro Escobar, and Kevin Muldoon.
Also Present at the meeting were Assistant City Manager Judie Wilke and City Attorney Joe McDougall.
PUBLIC COMMENT None
RESPONSE TO
PUBLIC COMMENT
None
MINUTES Moved by Vice Chair Salas, second by Committee Member Muldoon, and carried 5-0, the Committee approved the minutes of the Charter Review Committee meetings of April 14, 2022; April 28, 2022; and May 12, 2022.
DISCUSSION/
PRESENTATIONS
1. Consideration of Extending the Charter Review Cycle
Charter Review Committee discussed the extension of the Charter Review cycle and the benefits of aligning the review with a general election.
Committee Action: Moved by Committee Member Escobar, second by Committee Member Cho, and carried 5-0 to add the following recommendation to City Council : For Council to study extending the Charter Review cycle to eight years and to be commenced not less than one year before a general election.
1. 2. Presentation of Charter Review Committee’s Recommendation to Council
a. Review of Final Recommendation
b. Staff report and Letter to Council
c. Continued or New Appointment of Charter Review Committee d. Presentation to Council, including Meeting Date
Committee Action: Charter Review Committee discussed and agreed on final recommendations to Council, further Vice Chair Salas and Committee Member Escobar volunteered to write the final letter to Council and bring it to the next meeting for approval by the rest of the members. Committee will be requesting they be allowed to continue Attachment 3
2 their appointment during the full review of the City Charter. Committee agreed to present report and letter to City Council at the July 19, 2022 City Council meeting.
2. 3. Timeline for Goals - Members can discuss whether more meetings are required for Final Recommendation to Council and discuss timeline for any future meetings.
Committee Action: Charter Review Committee agreed to meet on June 16, 2022 at 5:15 p.m. to review final letter to Council.
FUTURE AGENDA
ITEMS
None
ADJOURNMENT There being no further business, the meeting was adjourned at 5:58 p.m. to Thursday, June 16th at 5:15 p.m. at City Hall, First Floor Conference Room.
s/ Christopher Rizzotti
Christopher Rizzotti, Chair
APPROVED DATE: June 16, 2022
s/ Viviana Garzon
Viviana Garzon, Administrative Analyst
1 CITY OF BURBANK
CHARTER REVIEW COMMITTEE
MEETING MINUTES
Thursday, June 16, 2022
CALL TO ORDER A Meeting of the Charter Review Committee was held in the City Hall Large Conference Room on the above date. The meeting was called to order at 5:21 p.m. by Chair Rizzotti.
ROLL CALL Roll call was conducted by Administrative Analyst Viviana Garzon. All members of the Charter Review Committee were present at the time of roll call: Chair Christopher Rizzotti, Vice Chair Gloria Salas. Committee Members Gavin Cho, Alejandro Escobar, and Kevin Muldoon.
Also Present at the meeting were Assistant City Manager Judie Wilke and City Attorney Joe McDougall.
PUBLIC COMMENT None
RESPONSE TO
PUBLIC COMMENT
None
MINUTES
Moved by Committee Member Muldoon, second by Vice Chair Salas, and carried 5-0, the Committee approved the minutes of the Charter Review Committee meeting of June 2, 2022.
DISCUSSION/
PRESENTATIONS
1. Presentation of Charter Review Committee’s
Recommendation to Council
2. a. Review of Final Letter to City Council
The Charter Review Committee reviewed the draft letter to Council written by Vice Chair Salas and Committee Member Escobar.
Committee Action: Moved by Committee Member Escobar, second by Committee Member Muldoon, and carried 5-0, the Committee approved the draft letter and asked staff to include it as an attachment in the report to City Council.
b. Schedule Presentation to City Council
Committee Action: The Charter Review Committee agreed to present the Committee’s recommendation to City Council at the Tuesday, August 9, 2022 Council meeting.
3. Attachment 3
2 FUTURE AGENDA
ITEMS
None
ADJOURNMENT There being no further business, the meeting was adjourned at 5:43 p.m.
Christopher Rizzotti, Chair
APPROVED DATE:
Viviana Garzon, Administrative Analyst