1 STAFF REPORT
DATE: August 9, 2022
TO: Honorable Mayor and Members of the City Council
FROM: Zizette Mullins, MMC, City Clerk
BY: Melissa Dekermenji, CMC, Administrative Analyst I
SUBJECT: Appointment to Fill One Vacancy on the Planning Board for an Unexpired Term
RECOMMENDATION
Appoint One Member to the Planning Board to fill an unexpired term ending July 31, 2025.
BACKGROUND
All Board, Commission, and Committee (BCC) Members shall be appointed by a three- fifths (3/5) vote of all Council Members and serve without compensation from the City. No person shall serve on more than one BCC at the same time. Vacancies on a BCC occurring during the term of office shall be filled within ninety (90) days from the date the vacancy occurs. Any person appointed to fill a vacancy shall hold office for the remainder of the unexpired term. In addition, all applicants must be electors of, and act ually reside in, the City of Burbank with the exception of three positions on the Burbank Cultural Arts and the Sustainable Burbank Commissions as established in Ordinance No. 16- 3,874 adopted 2/9/2016. (Per BMC Sections 2-1-404, 2-1-405, 2-1-406, and 2-1-407)
Once a vacancy is established, the City Clerk advertises the vacancy for 30 days, accepts applications, and provides applications received to the City Council for consideration.
The voting process established allows for each Council Member to vote as many times as there are vacancies on the BCC being considered; and the applicants receiving a majority of the votes in the first round are either appointed or move into the second round, if necessary. The process continues for as many rounds as are necessary to attain the correct number of applicants to fill the vacancy.
CITY CLERK’S
OFFICE
2 Planning Board
The Planning Board (originally Advisory City Planning Committee to the Board of Trustees) was established on January 30, 1923. On February 9, 1954, Council adopted Ordinance No. 1290, February 9, 1954 adding the Planning Board to the Burbank Municipal Code. The Planning Board is composed of five (5) members and shall have the Powers and Duties of the Board: The City Planning Board shall have and exercise all powers and duties granted to it by any provision or provisions of this code and shall also have and exercise any power and duties accruing to it by Section 215 of the Charter. “The City shall have the power to exercise any and all rights, powers and privileges previously or in the future established, granted or prescribed by the general laws of the state or by other lawful authority and shall have the power to act pursuant to procedure established by any law of the state unless a different procedure is required by this Charter or by ordinance.”
DISCUSSION
On June 27, 2022, the City Clerk's Office began advertising and accepting applications for one vacancy on Planning Board for an unexpired term ending July 31, 2025 created by the resignation of Tammy Heiner, due to professional obligations.
In order to obtain qualified candidates, a Notice of Unscheduled Vacancy was advertised through the following:
• The City website
• City Council meeting announcements
• All social media platforms overseen by the City Clerk’s Office • Press release sent to The LA Times, Burbank Leader, and MyBurbank.com • Notices posted on the City Hall Bulletin Board
• Community Groups and Organizations
The deadline to submit applications to the City Clerk’s Office for the Planning Board was Wednesday, July 27, 2022, at 5:00 p.m. The City Clerk’s Office received three (3) applications: Ben Blandford, Sharla Fisher , and Simon Ham mel. The applications are listed in order received and all applicants have met the City of Burbank COVID -19 Vaccination Policy requirement.
FISCAL IMPACT
There is no fiscal impact associated with this item.
CONCLUSION
The City and the community both realize subst antial benefits from civic involvement.
Appointments to the boards, commissions, and committees help to encourage public participation in the governmental process and ensure Burbank residents have a voice.
ATTACHMENT
Attachment 1 – Applications and Resumes
Attachment 2 – Burbank Municipal Code Section 2-1-411