2nd or subsequent amendments - increase scope, costs and/or term 2022 Page 1
FOURTH AMENDMENT
TO
PROFESSIONAL SERVICES AGREEMENT
DAT
E: November 1, 2022
PART
IES: " CITY"
TH
E CITY OF BURBANK, a municipal corporation
De
signated Official: Name: Patrick Prescott
Title: Community Development Director
Telephone: 818-238-5176
Ma
iling Address: 275 E. Olive Avenue
P. O. Box 6459
Burbank, CA 91510
"C
ONSULTANT"
El
izabeth Moule & Stefanos Polyzoides, Architects and Urbanists Repr
esentative: Name: Juan Gomez-Novey
Title Principal Managing Planner
Telephone: 626-844-2400
Email: [email protected]
Ma
iling Address: 180 E. California Blvd.
Pasadena, CA 91105
TER
M: Original Commencement Date: May 5, 2020
Original Completion Date: May 5, 2021
First Amended Completion Date: No Change
Second Amended Completion Date: May 5, 2022
Third Amended Completion Date: November 16, 2022
Fourth Amended Completion Date: December 31, 2023
ATTACHMENT 1-1
2nd or subsequent amendments - increase scope, costs and/or term 2022 Page 2 COST
OF SERVICE:
Orig
inal Cost of Service: $1,125,000
First Amendment to Cost of Service: No Change
Second Amendment to Cost of Service: No Change
Third Amendment to Cost of Service: $ 22,000
Four th Amendment to Cost of Services: $ 226,500
Rev ised Cost of Service: $1,373,500
THI
S FOURTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT (this “Amendment”), is made and entered into on the date listed above (the “Effective Date”), by and between THE CITY OF BURBANK, a municipal corporation (the “City”) and
ELIZABETH MOULE & STEFANOS POLYZOIDES, ARCHITECTS AND URBANISTS (the “Consultant”). The City and the Consultant are herein referred to, individually, as a “Party”, and, collectively, as the “Parties”.
1.0 Purpose; Definitions. City and Consultant entered into a Professional Services Agreement dated May 5, 2020 (“Agreement”), as amended by that certain First Amendment, dated September 8, 2020; as amended by that certain Second Amendment, dated April 6, 2021; and as amended by that certain Third Amendment, dated November 16, 2021 (collectively, the “Agreement”), for Consultant to prepare the Downtown Burbank Transit Oriented Development (“TOD”) Specific Plan and to conduct related environmental review under the California Environmental Quality Act (“CEQA”).
Now City and Consultant desire to again amend the Agreement with this Amendment in order to expand upon existing work and complete additional work, including an additional scoping meetings, CEQA checklist, traffic analysis, and forecasting utility capacity; and to extend the term of the Agreement.
2.0 Amendment to Services. In addition to the services to be performed in the Agreement, Consultant, as an independent Contractor, agrees to perform during the term of the Agreement, each and every of the additional services set forth on the "Amended Scope of Services" attached hereto as Exhibit A-4. The initiation of Service by the Consultant will commence upon receipt of a written notice from the Designated Official or Project Manager authorizing Consultant to proceed, and only to the extent of such authorization. The services of the Consultant shall include the making of all investigations, studies, and analysis required by the conditions involved in each request of the Designated Official or Project Manager.
3.0 Amendment to Compensation. The total compensation payable by the City to the Consultant as set forth in Section 3.0 of the Professional Services Agreement is hereby amended to a not to exceed amount of $1,373,500. The City shall pay for the amended services of Consultant set forth in Exhibit A-4 as indicated on the “Amended Schedule of Compensation” attached hereto as Exhibit B-4.
4.0 Amendment to Term. The Parties hereby agree, as provided in Section 2.1 of ATTACHMENT 1-2
2nd or subsequent amendments - increase scope, costs and/or term 2022 Page 3 the Professional Services Agreement, that the Term is hereby extended to December 31, 2023.
5.0 Funding Requirements. This Agreement is financed with funding from the State of California – Department of Housing and Community Development (“Funding Source”), through the SB 2 Planning Grants Program. Consultant shall comply with all applicable Funding Source requirements, including but not limited to, requirements included in any funding agreement between the City and the Funding Source, and any applicable laws, policies, or procedures. Copies of relevant Funding Source documents are incorporated and attached as Exhibit C-4.
4.0 Execution Counterparts. This Amendment may be executed in counterparts and each such duplicate counterpart shall constitute an original, any one of which may be used for any purpose without the production of its duplicate counterpart. Moreover, each counterpart shall be deemed for all purposes to be an original, and all such counterparts together shall constitute one and the same instrument, binding on all Parties hereto.
Transmission by facsimile, electronic mail, and/or other validated instantaneous electronic transmission to one Party of a true copy of a counterpart duly executed by the other Party shall constitute valid delivery of such counterpart, and shall be valid, binding and effective for all purposes. Notwithstanding the foregoing, the authority under this Section to execute this Amendment with an electronic signature shall be limited to a physical (“wet ink”) signature placed on a counterpart to this Amendment by a Party, and transmitted electronically as described in this Section to the other Party.
5.0 Ratification of Professional Services Agreement. All other provisions of the Agreement, not inconsistent with this Amendment, shall remain in full force and effect and are specifically incorporated herein.
[S
ignature Page on the Following Page]
ATTACHMENT 1-3
2nd or subsequent amendments - increase scope, costs and/or term 2022 Page 4 In recognition of the obligations stated in this Amendment, the parties have executed this Amendment on the date indicated above.
“CO
NSULTANT” “ CITY”
_________
_______________________ By: _____________________________ Signature Signature
_________
_______________________ ________________________________ Name (please print) Name (please print)
_________
_______________________ ________________________________ Title Title
If
Consultant is a Corporation or LLC, a Approved as to Form second signature is required. Office of the City Attorney _________
_______________________ By: _____________________________ Signature Signature
_________
_______________________ ________________________________ Name (please print) Name (please print)
_________
_______________________ ________________________________ Title Title
ATTE
ST:
Office of the City Clerk
By: ______
_______________________
Signature
______
__________________________
Name (please print)
______
__________________________
Title
ATTACHMENT 1-4
2nd or subsequent amendments - increase scope, costs and/or term 2022 Page 5 EXHIBIT A-4
AMEND
ED SCOPE OF SERVICES
Cons
ultant shall perform the following additional/amended services for the benefit of the City:
1. As
part of Task 4.4 (Workshops), Consultant will attend, lead, and prepare materials for two additional Final Alternative Workshops. During these workshops, Consultant, with assistance from Arellano, will present the preferred vision for the Specific Plan area. Of the six total public workshops, Consultant will attend in person at least three of the six workshops.
2. As
part of Task 6.3 (Prepare Administrative Draft Environmental Impact Report (EIR)), Consultant will perform a detailed analysis of environmental issues listed in the Agreement. For the Cultural Resources analysis, Consultant will incorporate the findings of the historic resources assessment of the Civic Center Opportunity Sites.
3. Cons
ultant will perform a new Task 6.9 (CEQA Streamlining Checklist) as follows:
Rincon will prepare a CEQA template that will build on the analysis of the Downtown TOD Specific Plan EIR, resulting in a streamlined review process for development projects. The document will provide guidance on which CEQA streamlining tool would be most effective, such as the provisions of CEQA Guidelines Sections 15183, 15183.3, or 15168. Rincon will prepare the template documents and a user guide for individual project use. This template will reduce constraints for future housing developments by streamlining the CEQA review process.
4. Wi
th assistance from its subconsultants as indicated in this Amended Scope of Services, Consultant will furnish additional project management services through the extension of the Project schedule, including but not limited to, attending additional stakeholder meetings; updating the Burbank Town Center and Civic Center portions of the Specific Plan, including adjusting the development potential and development assumptions for these sites and the North San Fernando portion of the Specific Plan area; reviewing the revised Notice of Preparation and attending the related Scoping Meeting; and reviewing the CEQA Streamlining Checklist and the findings of the Civic Center historical assessment. a. Ar
ellano will lead the outreach for three additional in-person workshops and provide advertising, including translation, for such workshops. b. Fusc
oe will update the water and sewer demand data with the revised Opportunity Site development potential and phasing and furnish the data to City’s Public Works staff to complete related modeling. Upon receipt of modeling outputs from Public Works, Fuscoe will prepare the technical ATTACHMENT 1-5
2nd or subsequent amendments - increase scope, costs and/or term 2022 Page 6 reports for inclusion in the EIR. Fuscoe will also review the infrastructure section of the Specific Plan in relation to the latest Civic Center and Burbank Town Center scenarios.
c. Fehr &
Peers will adjust the Parking Analysis and First Last Mile studies and review the mobility and parking sections of the Specific Plan in relation to the latest Civic Center and Burbank Town Center scenarios, and conduct additional traffic model runs/sensitivity tests.
d. Ri
ncon will prepare a third Notice of Preparation; lead the associated Scoping Meeting; prepare the CEQA Streamlining Checklist; incorporate the historical resources assessment findings prepared by Architectural Resources Group for the existing Burbank Central Library and for new development located adjacent to City Hall into the Specific Plan.
ATTACHMENT 1-6
2nd or subsequent amendments - increase scope, costs and/or term 2022 Page 7 EXHIBIT B-4
AMEND
ED SCHEDULE OF COMPENSATION
For t
he services outlined in Amended Scope of Services above and the expansion of existing services under the Agreement, the Consultant and the City agree that the Consultant shall earn its compensation according to the following method:
Time and Materials: The City shall pay for the services on a time-and-material basis.
Consultant shall invoice the City for all actual hours of work performed in accordance with this Fourth Amendment at the following rates:
ATTACHMENT 1-7
DOWNTOWN BURBANK METROLINK STATION TOD SPECIFIC PLAN AND GENERAL PLAN UPDATE BUDGET
25 October 2022
SUMMARY: ALL TASKS
hours fee hours fee hours fee hours fee hours fee hours fee hours fee hours fee TASKS 1 -2 AND 4 - 7
Fee 5,368 936,373$ 2,165 384,609$ 670 116,145$ 308 42,990$ 264 46,980$ 225 59,525$ 1,736 242,153$ - 43,971$ Expenses 52,424$ 729$ 7,155$ -$ -$ 500$ 12,190$ 31,850$ Subtotal Tasks 1 - 2 and 4 -7 5,368 988,797$ 2, 165 385, 338$ 670 123, 300$ 308 42, 990$ 264 46, 980$ 225 60, 025$ 1, 736 254, 343$ - 75, 821$ Task 3
Fee 2,039 347,015$ 16 3,520$ 2,023 343,495$ - -$ - -$ - -$ - -$ - -$ Expenses 37,515$ -$ 37,515$ -$ -$ -$ -$ -$ Subtotal Task 3 2,039 384,530$ 16 3, 520$ 2, 023 381, 010$ - -$ - -$ - -$ - -$ - -$ Fee Subtotal per Firm 7,407 1,283,388$ 2,181 388,129$ 2,693 459,640$ 308 42,990$ 264 46,980$ 225 59,525$ 1,736 242,153$ - 43,971$ Expenses per Firm 89,939$ 729$ 44, 670$ -$ -$ 500$ 12, 190$ 31, 850$ TOTAL FEE 7,407 $ 1,373,327 2,181 $ 388,858 2,693 $ 504,310 308 $ 42,990 264 $ 46,980 225 $ 60,025 1,736 $ 254,343 - $ 75,821 TASKS 1 - 2 and 4 - 7
hours fee hours fee hours fee hours fee hours fee hours fee hours fee hours fee Task 1: GENERAL PROJECT ADMINISTRATION
1.1. Kick-off Meeting 18 3,980$ 6 1,400$ - -$ 8 1,280$ - -$ 4 1,300$ - -$ - -$
1.2. Ongoing Inter- and Intra-Departmental Coordination 39 9,155$ 28 5,680$ - -$ - -$ - -$ 11 3,475$ - -$ - -$
1.3. Project Management 130 28,200$ 130 28,200$ - -$ - -$ - -$ - -$ - -$ - -$ Subtotal Task 1 187 41,335$ 164 35, 280$ - -$ 8 1, 280$ - -$ 15 4, 775$ - -$ - -$ Task 2: SPECIFIC PLAN/STATION AREA ANALYSIS
2.1. Existing Conditions Analysis 126 17,900$ 58 8,840$ - -$ 68 9,060$ - -$ - -$ - -$ - -$
2.2. Coordinate with Metro on Transit-Supportive Planning Toolkit Integration 20 4,240$ 20 4,240$ - -$ - -$ - -$ - -$ - -$ - -$
2.3. Analysis of Opportunity Sites 226 35,305$ 82 13,160$ 72 12,545$ 72 9,600$ - -$ - -$ - -$ - -$
2.4. Market and Development Feasibility Study / Community Benefit Strategy 191 48,525$ 6 1,400$ - -$ - -$ - -$ 185 47,125$ - -$ - -$
2.5. Parking Study and Management Plan/TDM 195 33,450$ 6 1,400$ 189 32,050$ - -$ - -$ - -$ - -$ - -$
Subtotal Task 2 758 139,420$ 172 29, 040$ 261 44, 595$ 140 18, 660$ - -$ 185 47, 125$ - -$ - -$ Task 3: SB 743 TRAVEL DEMAND MODEL UPDATE AND TRANSPORTATION CEQA ANALYSIS
3.1. Travel Demand Model Update - -$ - -$ - -$ - -$ - -$ - -$ - -$ - -$
3.2. Burbank Center Plan Update Transportation Report - -$ - -$ - -$ - -$ - -$ - -$ - -$ - -$
3.3. EIR Support - -$ - -$ - -$ - -$ - -$ - -$ - -$ - -$
3.4. Develop VMT Evaluation Tool for Incoming Development Projects - -$ - -$ - -$ - -$ - -$ - -$ - -$ - -$ Subtotal Task 3 - -$ - -$ - -$ - -$ - -$ - -$ - -$ - -$ Task 4: STAKEHOLDER AND PUBLIC OUTREACH
4.1. Prepare and Implement Outreach Plan 126 66,340$ 126 22,369$ - -$ - -$ - -$ - -$ - -$ - 43,971$
4.2. Town Hall Briefing 6 1,400$ 6 1,400$ - -$ - -$ - -$ - -$ - -$ - -$
4.3. Conduct Focus Groups with Key Community Stakeholders 60 15,525$ 35 7,900$ - -$ - -$ - -$ 25 7,625$ - -$ - -$
4.4. Workshops 96 22,400$ 96 22,400$ - -$ - -$ - -$ - -$ - -$ - -$
4.5. Briefings with Elected Officials 22 5,240$ 22 5,240$ - -$ - -$ - -$ - -$ - -$ - -$
Subtotal Task 4 310 110,905$ 285 59, 309$ - -$ - -$ - -$ 25 7, 625$ - -$ - 43, 971$ Task 5: PREPARE PLANNING DOCUMENTS
5.1. Vision and Guiding Principles 370 62,620$ 366 61,880$ - -$ 4 740$ - -$ - -$ - -$ - -$
5.2 Prepare Draft TOD Specific Plan 1,111 181,192$ 838 137,680$ - -$ 148 21,030$ 125 22,482$ - -$ - -$ - -$
5.3 Prepare Draft General Plan Land Use Map and Zoning 71 11,220$ 71 11,220$ - -$ - -$ - -$ - -$ - -$ - -$
5.4. Release Draft TOD Specific Plan to the Public 41 6,660$ 41 6,660$ - -$ - -$ - -$ - -$ - -$ - -$
5.5. Finalize General Plan Land Use Policy Map and TOD Specific Plan 111 17,840$ 103 16,560$ - -$ 8 1,280$ - -$ - -$ - -$ - -$
Arellano
Arellano
Fuscoe Kosmont RinconTask Total Moule & Polyzoides Fehr & Peers Studio-MLA TotalTask RinconMoule & Polyzoides Fehr & Peers Studio-MLA Fusco Kosmont ATTACHMENT 1-8
SUMMARY: ALL TASKS
hours fee hours fee hours fee hours fee hours fee hours fee hours fee hours fee ArellanoFuscoe Kosmont RinconTask Total Moule & Polyzoides Fehr & Peers Studio-MLA Subtotal Task 5 1,704 279,532$ 1, 419 234, 000$ - -$ 160 23, 050$ 125 22, 482$ - -$ - -$ - -$ Task 6: PREPARE CEQA DOCUMENT
6.1. Prepare Notice of Preparation (NOP) 158 20,582$ 6 1,080$ - -$ - -$ - -$ - -$ 152 19,502$ - -$
6.2. Public Scoping and Community Meeting 58 8,761$ 4 720$ - -$ - -$ - -$ - -$ 54 8,041$ - -$
6.3. Prepare Administrative Draft EIR 1,758 260,899$ 39 7,660$ 409 71,550$ - -$ 139 24,498$ - -$ 1,171 157,191$ - -$
6.4. Public Review of Draft EIR, NOA, and Planning Board Hearing 91 13,499$ 3 540$ - -$ - -$ - -$ - -$ 88 12,959$ - -$
6.5. Prepare Reponses to Comments 76 11,107$ 7 1,260$ - -$ - -$ - -$ - -$ 69 9,847$ - -$
6.6. Prepare Draft MMRP 14 2,003$ 3 540$ - -$ - -$ - -$ - -$ 11 1,463$ - -$
6.7. Prepare Final EIR 106 18,425$ 7 1,260$ - -$ - -$ - -$ - -$ 99 17,165$ - -$
6.8. Final Filings 10 1,345$ 2 360$ - -$ - -$ - -$ - -$ 8 985$ - -$
6.9. CEQA Streamlining Checklist 90 16,080$ 6 1,080$ 84 15,000$ Subtotal Task 6 2,361 352,701$ 77 14, 500$ 409 71, 550$ - -$ 139 24, 498$ - -$ 1, 736 242, 153$ - -$ Task 7: PUBLIC NOTICE AND PUBLIC HEARINGS
7.1. City Boards and Commissions (6 meetings) 24 6,240$ 24 6,240$ - -$ - -$ - -$ - -$ - -$ - -$
7.2. Planning Board Public Hearing (3 meetings) 12 3,120$ 12 3,120$ - -$ - -$ - -$ - -$ - -$ - -$
7.3. City Council Public Hearing (3 meetings) 12 3,120$ 12 3,120$ - -$ - -$ - -$ - -$ - -$ - -$ Subtotal Task 7 48 12,480$ 48 12, 480$ - -$ - -$ - -$ - -$ - -$ - -$ Fee Subtotal per Firm: Tasks 1 - 2 and 4 - 7 5,368 936,373$ 2,165 384,609$ 670 116,145$ 308 42,990$ 264 46,980$ 225 59,525$ 1,736 242,153$ - 43,971$ Expenses per Firm: Tasks 1 - 2 and 4 - 7 52,424$ 729$ 7,155$ -$ -$ 500$ 12,190$ 31,850$ TOTAL FEE TASKS 1 - 2 and 4 - 7 5,368 $ 988,797 2,165 $ 385,338 670 $ 123,300 308 $ 42,990 264 $ 46,980 225 $ 60,025 1,736 $ 254,343 - $ 75,821 TASK 3
hours fee hours fee hours fee hours fee hours fee hours fee hours fee hours fee Task 3: SB 743 TRAVEL DEMAND MODEL UPDATE AND TRANSPORTATION CEQA ANALYSIS
3.1. Travel Demand Model Update 1,775 297,885$ 8 1,760$ 1,767 296,125$ - -$ - -$ - -$ - -$ - -$
3.2. Burbank Center Plan Update Transportation Report - -$ - -$ - -$ - -$ - -$ - -$ - -$ - -$
3.3. EIR Support - -$ - -$ - -$ - -$ - -$ - -$ - -$ - -$
3.4. Develop VMT Evaluation Tool for Incoming Development Projects 264 49,130$ 8 1, 760$ 256 47, 370$ - -$ - -$ - -$ - -$ - -$ Fee Subtotal per Firm: Task 3 2,039 347,015$ 16 3,520$ 2,023 343,495$ - -$ - -$ - -$ - -$ - -$ Expenses per Firm: Task 3 37,515$ -$ 37, 515$ -$ -$ -$ -$ -$ TOTAL FEE TASK 3 2,039 $ 384,530 16 $ 3,520 2,023 $ 381,010 - $ - - $ - - $ - - $ - - $ - OutreachFusco Kosmont RinconTask Total Moule & Polyzoides Fehr & Peers Studio-MLA ATTACHMENT 1-9
2nd or subsequent amendments - increase scope, costs and/or term 2022 Page 8 EXHIBIT C-4
FUNDI
NG SOURCE DOCUMENTS
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