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Scope of Work for On-call Services Agreements
Community Development Department - Planning Division: Services of one or more outside organizations to help the City with all aspects of current and long range planning on an as- needed basis. Scope of work includes, but is not limited to the following: project manager for development applications including residential (e.g., single family residential and accessory dwelling units), commercial, and mixed-use development projects, including planned developments, design review, conditional use permits, plan check review, preparation of zone text amendments, general plan amendments, review and preparation legislative bills affecting City land uses, application of CEQA, and conformance with Federal, State, and local regulations. The selected consultant may also facilitate, lead, or assist planning staff wit h financial feasibility analysis of projects, long- range planning initiatives as well as grant application preparation and/or ongoing monitoring and reporting on awarded grants. Consultant(s) are expected to have expertise in multiple disciplines; including but not limited to: current and/or long- range planning, environmental review, project financial feasibility analysis, preparation and negotiation of Planned Developments/Development Agreements, staff report, plan check, grant management, and understanding of recent legislation related to planning.
Community Development Department - Transportation Planning Division: Services of one or more outside organizations to help the City with all aspects of transportation planning, parking management services, and engineering services on an as-needed basis. Scope of work includes, but is not limited to the following: data collection including traffic counts and parking surveys for all transportation modes; project management; cost estimates; grant application preparation and/or ongoing monitoring and reporting on awarded grants; bicycle, greenway, transit facilities planning and design; traffic impact study preparation and review; development project site plan review for vehicle parking, bicycle, and pedestrian circulation, travel demand modeling, construction inspection/engineering review, and corridor and intersection analysis needed for City and/or private development projects.
Community Development Department - Building & Safety Division: Services of one or more outside organizations to help the City with all aspects of building and safety services on an as-needed basis. These services may include one or more of the following: plan review, building and code enforcement inspection, environmental review, and building code instruction. Though not an exhaustive list, the selected consultant(s) are expected to have expertise in one or more of the following disciplines: California Building Code Standards, building material and equipment standards, engineering principles and application, California Contractor State License Law, code enforcement principles and procedures, inspection procedures and standards, building inspection duties, and plan check services, and environmental review. The environmental review duties include, but are not limited to:
National Pollution Discharge Elimination System (NPDES), Low Impact Development (LID), Standard Urban Stormwater Mitigation Plan (SUSMP), permit requirements related to the Municipal Separate Storm Sewer System permit (MS4 permit), Model Water Efficient Landscape Ordinance (MWELO), or other environmental-type review.
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Public Works Department: Services of one or more outside firms to provide civil engineering support, plan check and other services listed below on an as-needed basis. These services may include one or more of the following: offsite plan check (sewer, storm drain, streets, traffic), land surveying and right -of-way documentation, sewer and storm drain design, project management, construction management, civil and of fsite construction inspection services (sewer, streets, traffic), CEQA and environmental document review, Americans with Disabilities Act (ADA) compliance, NPDES compliance, grant writing and administration, street design, and hydrology/hydraulic reports/c alculations with site drainage plans.
Parks and Recreation Department: Services of one or more outside firms to provide landscape architectural services, including planning, design, and construction observation, as well as urban forestry/City Arborist support services.
Note: T he selected consultants cannot be used in all circumstances. For example, restricted State and Federal grant funded projects may have specific requirements on how consultant services are solicited. Another example would be large projects that may require a consultant to create a team with subconsultants to manage multiple tasks. This occurred recently when City Council approved a Professional Services Agreement for the Transit Oriented Development (TOD) Specific Plan in May 2020, which necessitates a consultant or subconsultants for unique tasks such as project management, public outreach, opportunity site analysis, traffic analysis, economic analysis, preparing of the planning document, and environmental analysis. The TOD Specific Plan project has a specific scope of work and this RFP would not be applicable since it does not cover all needed tasks.