1 STAFF REPORT
DATE: December 6, 2022
TO: Honorable Mayor and Members of the City Council
FROM: Zizette Mullins, MMC, City Clerk
BY: Melissa Dekermenji, CMC, Administrative Analyst II
SUBJECT: Appointment to Fill One Vacancy on the Senior Citizen Board and Fill One Vacancy on the Heritage Commission for Unexpired Terms
RECOMMENDATION
Appoint one member to the Senior Citizen Board to fill an unexpired term ending July 31, 2026 and appoint one member to the Heritage Commission to fill an unexpired term ending July 31, 2026.
BACKGROUND
All Board, Commission, and Committee (BCC) Members shall be appointed by a three- fifths (3/5) vote of all Council Members and serve without compensation from the City. No person shall serve on more than one BCC at the same time. Vacancies on a BCC occurring during the term of office shall be filled within ninety (90) days from the date the vacancy occurs. Any person appointed to fill a vacancy shall hold office for the remainder of the unexpired term. In addition, all applicants must be electors of, and actually reside in, the City of Burbank with the exception of three positions on the Burbank C ultural Arts and the Sustainable Burbank Commissions as established in Ordinance No. 16- 3,874 adopted 2/9/2016. (Per BMC Sections 2-1-404, 2-1-405, 2-1-406, and 2-1-407)
Once a vacancy is established, the City Clerk advertises the vacancy for 30 days, accepts applications, and provides applications received to the City Council for consideration.
The voting process established allows for each Council Member to vote as many times as there are vacancies on the BCC being considered; and the applicants receiving a majority of the votes in the first round are either appointed or move into the second round, if necessary. The process continues for as many rounds as are necessary to attain the correct number of applicants to fill the vacancy.
CITY CLERK’S
OFFICE
2 Senior Citizen Board
On September 26, 1973, the Council adopted Ordinance No. 2402, establishing the Senior Citizen Board. The Senior Citizen Board consists of seven (7) members, all of whom shall be senior citizens. The powers and duties of the Board include: to engage in consultation and study with local groups on the needs of the aged and evaluate all available resources; to collect and study factual information relative to all aspects of aging; to serve as a liaison between local organizations and governmental agencies which work with the aged and have an interest in aging adults; to advise in community planning regarding the expansion of existing facilities and development of new facility services, as required; to become aware of problems as they arise and recommend plans f or action; to inform local and state organizations of the needs and resources of older people; to serve as a medium through which organizations may exchange information, coordinate programs and engage in joint endeavors; and, to become familiar with developments in other communities on County, State and Federal programs.
Heritage Commission
The Heritage Commission was established by Ordinance No. 3381, to act as an advisory body on the designation and preservation of historical places and structures. The Heritage Commission consists of five (5) Members. Members shall demonstrate interest, competence, or knowledge in historic preservation. The Heritage Commission shall have the following powers and duties: Powers: The Commission shall serve as an advisory committee to the Council. The powers of the Commission shall be as follows: 1) Review all applications for approval of Designated Historic Resources and make a recommendation to the City Council for the approval, denial, or modification to the application; 2) Review the City’s criteria for Designated Historic Resources and make recommendations to the City Council for changes to the designation criteria or procedures, as appropriate; 3) Review and make decisions on all applications for Permits to Alter Desi gnated Historic Resources; 4) Review ongoing maintenance requirements for Designated Historic Resources; 5) Nominate historic resources for listing and/or designation at the state or federal level; 6) Review and make recommendations to the City Council on all regulations and policies related to historic preservation including but not limited to: General Plan amendments, Specific Plans, and Zoning Ordinance amendments; 7) Review and make recommendations on environmental documents for projects that have the potential to cause a significant adverse impact on Designated or Eligible Historic Resources; and 8) Perform any other functions as directed by the City Council.
Duties: Provide oversight and direction to City staff in the following matters: 1) Maintain a list of Designated Historic Resources; 2) Maintain a list of Eligible Historic Resources; 3) Conduct surveys of Eligible Historic Resources; 4) Establish policies and programs that educate the community about Burb ank’s unique character and heritage; 5) Establish policies and programs for the recognition, protection, and use of eligible and designated historical resources; 6) Establish and promote preservation incentive programs to assist with 3 the preservation and maintenance of historical resources, including but not limited to:
rehabilitation loan programs, architectural consultation services, state and federal grant programs, or property tax abatement programs; and 7) Identify grants and other funding opportunities to assist with the identification, preservation, and maintenance of historical resources.
DISCUSSION
On October 19, 2022, the City Clerk’s Office advertised and accepted applications for one vacancy on the Senior Citizen Board for an unexpired term ending July 31, 2026 created by the resignation of Kathryn Bremmer, as she is no longer available to serve.
On October 26, 2022, the City Clerk's Office began advertising and accepting applications for one vacancy on the Heritage Commission for an unexpired term ending July 31, 2026 created by the City Council appointment of Samantha Wick to the Planning Board.
To obtain qualified candidates, a Notice of Unscheduled Vacancy was advertised through the following:
• The City website
• City Council meeting announcements
• All social media platforms overseen by the City Clerk’s Office • Press release sent to The LA Times, Burbank Leader, and MyBurbank.com • Notices posted on the City Hall Bulletin Board
• Community Groups and Organizations
The deadline to submit applications to the City Clerk’s Office for the Senior Citizen Board was Friday, November 18, 2022, at 5:00 p.m. The City Clerk’s Office received two (2) applications for the Senior Citizen Board: John Medici and Liane Dietz.
The deadline to submit applications to the City Clerk’s Office for the Heritage Commission was Monday, November 28, 2022, at 5:00 p.m. The City Clerk’s Office received one (1) application: Brandon Batham.
The applications are listed in order received and all applicants have met the City of Burbank COVID-19 Vaccination Policy requirement.
FISCAL IMPACT
There is no fiscal impact associated with this item.
4 CONCLUSION
The City and the community both realize substantial benefits from civic involvement.
Appointments to the boards, commissions, and committees help to encourage public participation in the governmental process and ensure Burbank residents have a voice.
ATTACHMENT
Attachment 1 – Applications and Resumes
Attachment 2 – Burbank Municipal Code Section 2-1-415
Attachment 3 – Burbank Municipal Code Section 2-1-420