1 STAFF REPORT
DATE: January 24, 2023
TO: Justin Hess, City Manager
FROM: Judie Wilke, Assistant City Manager
BY: Viviana Garzon, MPA, Administrative Analyst II
SUBJECT: Approval of the Proposed City Council Meeting Schedule for Calendar Year 2023
RECOMMENDATION
Approve the Proposed City Council Meeting Schedule for March 2023 through February 2024.
BACKGROUND
Article 4, Section 400 of the City’s Charter states that City Council shall hold at least two meetings per month, and, per Resolution 27,515, the City Manager shall determine the City Council’s annual meeting schedule. With the adoption of Ordinance 19- 3, 913 on March 26, 2019, the annual Council Reorganization was changed from May to December.
To align approval of the City Council Meeting Schedule (schedule) with Council Reorganization, the schedule will be presented at the beginning of each calendar year for Council approval.
DISCUSSION
The schedule, if approved by the Council, will structure future Council meeting schedules to include at least two regular meetings every month. Staff is seeking approval of the schedule for March 2023 through February 2024 (Attachment 1).
Approval of the attached schedule allows Council, the public, and staff to adequately plan and schedule agenda items for future meeting dates. The schedule meets, or exceeds, the required two meetings per month as prescribed by the City Charter. Consistent with past practice, dark meetings have been scheduled around federally observed holidays to ensure City Council, staff, and the public are able to spend holidays with family as well as to maximize public engagement and participation. One holiday added to the schedule CITY MANAGER’S
OFFICE
2 is Juneteenth. On August 23, 2022, Council adopted a resolution establishing Juneteenth National Independence Day as a City of Burbank observed holiday. Juneteenth will be observed on June 19, 2023.
Additional dark meetings coincide with Council Reorganization (December 18, 2023), and any scheduled City events, such as the annual Boards and Commissions Dinner (September 19, 2023), National Night Out (August 1, 2023), and State of the City (October 11, 2023). The dates proposed for the City Council calendar from March 2023 through February 202 4 are subject to change based on extenuating circumstances. These circumstances could include, but are not limited to, special meetings, community meetings, or additional study sessions. City Council and the public will be informed prior to any changes.
The schedule is laid out in calendar and list form in Attachment 1 for ease of use by those attending Council meetings. Once approved, all meeting dates will be updated on the calendar on the City website.
FISCAL IMPACT
There is no fiscal impact associated with this report and recommendation.
CONCLUSION
After review and approval from all city departments, S taff recommends that the City Council approve the schedule for the twelve-month period of March 202 3 through February 2024 as presented in Attachment 1.
ATTACHMENT
Attachment 1: City Council Meeting Schedule: March 2023 – February 2024