STAFF REPORT
DATE: June 6, 2023
TO: Justin Hess, City Manager
FROM: Patrick Prescott, Community Development Director BY: David Kriske, Assistant Community Development Director
SUBJECT: Approval of a Parking Permit Agreement with the Boys and Girls Club of Burbank and Greater East Valley to Provide Three Months of Discounted Staff Parking at the Courthouse City Public Parking Structure
RECOMMENDATION
1. Find the approval of a Parking Permit Agreement (Attachment 1) for non-exclusive use of certain spaces within the City -owned Courthouse Public Parking Structure exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 because the approv al involves operation of an existing facility involving no expansion of existing or former use.
2. Approve a Parking Permit Agreement (Attachment 1) with the Boys and Girls Club of Burbank and Greater East Valley (B&G Club) to provide a 4 0% discount from the cost of the City’s regular monthly public parking permit fee to allow B&G Club employees to park at the City -owned Courthouse Public Parking Structure for a three-month summer period.
3. Authorize the Community Development Director, as the City Manager’s designee, to execute the Parking Permit Agreement on behalf of the City.
BACKGROUND
The B&G Club is a non- profit organization that operates and manages after -school services for Burbank youth at its facility in Downtown Burbank. The B&G Club offers programs during the school year and offers an expanded program during the June through August summer period when school is not in session. The expanded summer program requires more staff to operate, and the B&G Club cannot accommodate vehicle
COMMUNITY
DEVELOPMENT
2 parking on-site for the 34 staff members that are required to provide programs during the expanded summer period.
Nearby public parking in Downtown Burbank is time- limited, but the City sells a $6 daily and $52 monthly parking permit that allow s parkers to exceed the time limits in its off - street parking lots and structures. The B&G Club is located adjac ent to the City-owned Courthouse Public Parking Structure (located at 301 E. Angeleno Avenue), which can accommodate the Club’s 34 staff vehicles. During the school year, the B&G Club purchases monthly parking passes for its staff, but has indicated to staff that the expense to provide parking for its summer staff is cost -prohibitive. The B&G Club has requested a 40% discount from the normal monthly permit cost to provide parking for the 34 staff members working during the three- month summer period. They are requesting this discount based on the B&G Club’s status as a non-profit organization who provides critical programs to Burbank’s families.
DISCUSSION
The City’s fee schedule currently does not provide for a method whereby s taff can discount the parking fees to non-profits. Any changes to the approved fees would need to be approved by Council. If Council wishes to offer a discounted parking fee to the B&G Club, staff recommends Council approve the attached Parking Permit Agreement to implement a specific, lower fee for B&G Club to park its staff vehicles at the Courthouse Public Parking Structure.
The proposed Parking Permit Agreement would allow the B&G Club to obtain up to 34 parking permits at a discounted rate, which will allow permit users non-exclusive use of parking spaces within the Courthouse Public Parking Structure for the extended hours during the three-month period of B&G Club’s expanded summer program. The fee to allow for this parking would be established at a 40% discount from the $52 monthly parking permit fee equaling $31.20 per permit, per month. This discount, applied to three months of parking for each of the 34 staff members, would be a total of $3,182.40 for the summer period, versus the regular price for non- exclusive use of spaces of $5,304.00.
By contrast, if the request was for exclusive use of designated spaces within the parking facility, the fee for that exclusive use would be higher, consistent w ith other agreements for exclusive use of parking spaces. If the agreement is approved, City staff will issue parking permit hang tags to B&G Club for use by its staff, subject to all the other parking rules that apply to other members of the public who wish to park at the structure.
Staff recommends that the Parking Permit Agreement be used as a method to offer a discount, rather than creating a special parking rate for all non-profits, as Council may be considering broader changes to its parking pricing in Downtown Burbank to align with its adopted Citywide Parking Management Principles (Attachment 2). These changes could include more specific parking charges that could vary based on the popularity and 3 convenience of various public parking structures i n Downtown Burbank, which could result in a lower cost to some parking user s like the B&G Club in the future. Thus, the proposed Parking Permit Agreement would offer this discount for the upcoming summer period only.
ENVIRONMENTAL REVIEW
Approving this Permit Parking Agreement is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (Class 1 Existing Facilities) because this action involves operation of an existing public facili ty involving no expansion of existing or former use.
FISCAL IMPACT
The cost to offer a discounted parking rate to the B&G C lub is $ 2,121.60, which is the difference in price between the full and discounted rate. This cost difference would impact the City’s Parking Authority Fund 310, which is the fund that pays for the operation and maintenance of the City’s Downtown parking lots and structures and receives revenue from parking permit sales.
CONCLUSION
The B&G Club is a non- profit entity that offers important youth services to Burbank residents. It is reasonable to consider offering a reduced rate for monthly parking permits to allow its summer staff the ability to park in the Courthouse Public Parking S tructure given the benefit to the communi ty. Therefore, staff recommends Council approve the proposed Parking Permit Agreement to allow the B&G Club staff to park in this structure for a reduced cost for three months.
ATTACHMENT
Attachment 1 – Proposed Parking Permit Agreement
Attachment 2 – Citywide Parking Management Principles