SUBLEASE, MANAGEMENT, AND
OPERATION OF THE BURBANK CENTER
STAGE FACILITY
CITY COUNCIL MEETING
August 22, 2023
CITY OF
BURBANK
BACKGROUND
• 1992: City granted rights to operate a cultural facility • 1992 -1996: Los Angeles County Natural History Museum • March 2020: The Colony Theatre Company (CTC) awarded RFP • August 2000- November 2016: The CTC operated facility under original terms of agreement
• December 2016 – December 2017: The CTC operated facility under new business model
• 2017: Council directed solicitation of RFP (Unsuccessful) • January 2018 – Present: The CTC continues to operate facility
BURBANK CENTER STAGE
Request for Proposal (RFP)
• General best practice to conduct a competitive solicitation process for the exclusive operation and management of City facilities • RFPs allows the City to independently and equitably assess proposals, based on established selection criteria
• Seeking operator that can demonstrate creativity, value and cultural benefit to the greater community through various operational options, such as theaters/performing arts venues, museums, arts institutes and/or interactive galleries, and any other such uses or combination of uses
RFP MILESTONES
RFP Description RFP Published
Deadline Dates
Amended
Deadline Dates
1 RFP released on
PlanetBids
December 19, 2022
2 Informational virtual
meeting and tour
January 5, 2023
3 Questions due on
PlanetBids
January 13, 2023 January 20, 2023
4 Proposals Due February 2, 2023 February 10, 2023
5 Finalist presentations for
review panel (Interviews)
February 27 , 2023 March 30, 2023
6 Final Selection By March 16, 2023 Pending
7 Contract Negotiations March 2023 Pending
8 City Council approval
and Contract signed
June 2023 Pending
PROPOSERS
• After Hours Theatre Company,
• Burbank Community YMCA, in partnership with Conundrum Theatre, • The Colony Theatre Company, and
• The Greenhouse Arts & Media
Proposals received included maintaining the facility as a theatre/performing arts venue. Additional arts and cultural uses to benefit the greater community varied among the submitted proposals.
RFP EVALUATION CRITERIA
PHASE 1 – Evaluation of Proposals – 50 POINTS TOTAL
• Qualifications and Prior Experience of Proposer (10 POINTS) • Proposed Use and Business Plan (20 POINTS)
• Business Plan Assumptions (10 POINTS)
• Proposed Rate (10 POINTS)
PHASE 2 – Interviews – 50 POINTS MAXIMUM
• Interviews of highest rated Proposer(s) (50 POINTS)
PHASE 3 – Reference Checks – 20 POINTS MAXIMUM
• Interviews of highest rated Proposer(s) (50 POINTS)
RFP PROPOSERS
Proposer Proposal Interviews Total Score
Burbank Community
YMCA
37.08 41.17 78.25
The Greenhouse Arts &
Media
35.17 41.83 77
The Colony Theatre
Company
34.58 26.5 61.08
OPTIONS
Option 1: Commence negotiations with the highest ranked proposer, Burbank Community YMCA.
Option 2: Cancel the current RFP process and begin a new updated RFP process.
Option 3: Select one of the other two qualified proposers and direct staff to commence negotiations .
CONTACT
Marisa Garcia
Parks and Recreation Director
[email protected]
(818) 238-5310
CITY OF
BURBANK