1 Attachment 1
RESOLUTION NO. ________
A RESOLUTION OF THE COUNCIL OF THE CITY OF
BURBANK APPROVING THE ESTABLISHMENT OF THE
SALARY AND CONFLICT OF INTEREST CODE
DESIGNATION FOR THE CLASSIFICATION OF RECORDS
TECHNICIAN
THE COUNCIL OF THE CITY OF BURBANK RESOLVES:
1. The Position Classification, adopted by Resolution No. 9240 on the 16 th day
of June, 1953, as amended, is further amended by the addition thereto of the classification of Records Technician. This classification is added with a title and speci fication as set forth in Exhibit A, and a biweekly salary as follows:
CTC Barg. Code Job Series Grade Step 1 Step 14 0025 B Rec/Gen Admin B.1030 $2,161.15 $2,979.17
2. Pursuant to Burbank Municipal Code Section 2-1-502(e), this classification is exempt from the Civil Service System.
3. After review and consultation by the Management Services Department, City Clerk’s Office and the Office of the City Attorney, it has been determined that this classification is a Designated Position as defined in the City’s Conflict of Interest Code and shall be required to file a form 700 Statement of Economic Interests as required by Government Code § 81000 et seq. and shall be required to report in disclosure category
1. 4. The Financial Services Director is authorized to make such revisions, changes in summaries, fund totals, grand totals, and other portions of the budget document as necessary to reflect and implement the terms and provisions of this resolution.
PASSED and ADOPTED this ___ day of _______, 2023.
__________________________
Konstantine Anthony
Mayor
Approved as to Form:
Attest: Office of the City Attorney
____________________________ By: _______________________ Kimberley Clark, City Clerk Joseph H. McDougall City Attorney
2 STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF BURBANK )
I, Kimberley Clark, City Clerk of the City of Burbank, do hereby certify that the foregoing Resolution was duly and regularly passed and adopted by a vote of the Council of the City of Burbank at its regular meeting held on the ___ day of _______, 2023 by the following vote:
AYES:
NOES:
ABSENT:
____________________________
Kimberley Clark, City Clerk
3 Exhibit A
Resolution for the Classification of Records Technician
CITY OF BURBANK
RECORDS TECHNICIAN
DEFINITION
Under general supervision, to provide specialized technical administrative support to the City Clerk’s Office with regards to records management; to provide timely response to requests for records under the California Public Records Act; and perform related work as required.
ESSENTIAL FUNCTIONS
Prepares, organizes, indexes, transmits, tracks, and/or files paper and electronic contracts, agreements, records, and other documents; prepares, transmits, and tracks documents for County Recording; performs research and assists with maintaining the City’s active and inactive records and related information; digitizes vital documents and permanent records for research and storage purposes; maintains an inventory of all records and documents in a computer datab ase; processes requests for offsite records retrieval and return, to include preparing records for, and adding new offsite storage inventory; conducts general and/or complex research to locate documents and records for City departments and the general publ ic; receives, researches, and responds to requests for information under the California Public Records Act; maintains the City’s public records request database; assists with the destruction of records in accordance with established policies and retention schedules; tracks and monitors the progress of signature routing; edits and finalizes City ordinance and resolution documents; receives and screens visitors and telephone calls; provides accurate information to the public and staff that may require interpr etation of policies, procedures, and regulations; effectively builds relationships with City staff and the public; provides exceptional customer service; drives on City business.
MINIMUM QUALIFICATIONS
Employment Standards:
• Knowledge of – principles and practices of public administration; local, state, and federal laws relating to the maintenance, retention, and release of a variety of records and information; the California Public Records Act; modern methods, procedures, and practices of r ecords management and information preservation; technology applications relevant to records and records management systems (RMS); spelling, grammar, and punctuation.
• Skill in – operating modern computers and related software; exercising independent judgement and making decisions based on standard policy and procedures.
4 • Ability to – implement and maintain detailed record systems; troubleshoot RMS; learn and operate current technology used to document formal meetings; prepare and present clear and accurate reports and other written correspondence; maintain highly sensitive and confidential information; provide a high level of customer service to members of the public; exercise appropriate judgment and initiative while working independently; develop, prior itize, and implement department goals, projects, programs, and policies; communicate effectively, both orally and in writing; establish and maintain effective working relationships with supervisors, fellow employees, and the public.
Education/Training: High school graduation or equivalent and one year of recent full - time experience in comprehensive RMS programs for a municipality or law firm involving the use and/or development of systems for the maintenance, retention, and disposition of a wide variety of records.
Special Conditions & Requirements: Possess and maintain the physical condition required to perform the essential functions of the classification which includes the physical ability to move and position objects weighing up to 30 pounds (for weight in excess of 30 pounds, tools or other appropriate assistance are recommended to perform the function); remain in a stationary position for extended periods of time.
License & Certificates: A valid California Class “C” driver’s license or equivalent at time of appointment. All required licenses and certificates must be maintained throughout employment in this classification.
SUPPLEMENTAL INFORMATION
None.