Attachment 1 — Burbank City Council, September 26, 2023

FUNDING AGREEMENT

BETWEEN COUNTY OF LOS ANGELES AND THE CITY OF BURBANK

FOR HOMELESS SERVICES
CONTRACT NUMBER: HI-23-001
Thi
s Agreement (“Contract” or "Agreement") is made and entered into by and between the County of Los Angeles, hereinafter referred to as “County” and the City of Burbank, hereinafter referred to as “City” or “Local Jurisdiction” for the provision and coordination of homeless services.

RE
CITALS:

WHEREAS, pursuant to Government Code section 26227, the Los Angeles County Board of Supervisors (Board) may appropriate and expend money to establish County programs or to fund other programs deemed to be necessary to meet the social needs of the population of the County; and
W
HEREAS, on May 3, 2022, the Board approved a motion to implement the New Framework to End Homelessness in Los Angeles County, which focuses on three key partners – (1) Rehousing System, (2) Mainstream County Government Systems, and (3) Partnerships with Cities, and five categories of actions for each partner: Coordinate, Prevent, Connect, House, and Stabilize; and W
HEREAS, as part of the New Framework to End Homelessness motion, the Board directed the County Chief Executive Officer to increase co-investment opportunities for cities and Councils of Governments and enlist city engagement in expanding the supply of interim and permanent housing; and
W
HEREAS, on May 17, 2022, the Board delegated authority to the Chief Executive Officer, or her designee, to enter into and/or amend multi-year service contracts, memoranda of understanding, or funding agreements with local jurisdictions administering homeless services programs with Board approved funding provided that: (a) agreements and/or amendments do not exceed available Board approved funding; and (b) County Counsel approves as to form of the amendment prior to any such amendments; and
W
HEREAS, the Local Jurisdiction will provide and coordinate homeless programs and services in conjunction with the County to prevent and combat homelessness; and W
HEREAS, the Local Jurisdiction warrants that it possesses the competence, expertise, and personnel necessary to provide services consistent with the requirements of this Agreement, and consistent with the professional standard of care for these services; and W
HEREAS, the Board adopts recommendations for the budget of Measure H annually to be used to support programs that are aligned with the County's New Framework to End Homelessness ; and
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NOW THEREFORE, in consideration of the mutual covenants contained herein, and for good and valuable consideration, the parties agree to the following:

I. APPROVED FUNDING
a. The County hereby allocates to the Local Jurisdiction an amount not to exceed the total amount listed on Exhibit B, Pricing Schedule, for the Agreement Term as set for forth in Section II, below, to support the Local Jurisdiction's provision and coordination of homeless services ("Services"), as described in this Agreement and Exhibit A, Statement of Work, and Exhibit B, Pricing Schedule, which are attached and incorporated herein by reference.
b. In each fiscal year of this Agreement Term, the total of all amounts actually expended by County hereunder ("maximum annual allocation") may not exc eed
t
he amount allocated by the Board in its approved budget. The County has sole discretion to expend some, all, or none of such budgeted amounts. The sum of such annual expenditures for the duration of the Agreement is the Maximum Agreement Sum.
c. Local Jurisdiction shall have no claim against the County for payment of any money or reimbursement, of any kind whatsoever, for any service provided by Local Jurisdiction after the expiration or other termination of this Agreement.

Should Local Jurisdiction receive any such payment, it must immediately notify the County and must repay all such funds to County. Payment by the County for services rendered after expiration/termination of this Agreement will not constitute a waiver of the County's right to recover such payment from Local Jurisdiction. d. In the event that the County’s Board of Supervisors adopts, in any fiscal year, a County Budget which provides for reductions in the salaries and benefits paid t o
t
he majority of County employees and imposes similar reductions with respect to County contracts, the County reserves the right to reduce its payment obligati on under
this Agreement correspondingly for that f iscal year and any subsequent fiscal year during the term of this Agreement (including any extensions), and the services to be provided by the Local Jurisdiction under this Agreement will als o be
r
educed correspondingly. The County’s notice to the Local Jurisdiction regardi ng s
aid reduction in payment obligation will be provided within thirty (30) calendar days of the Board’s approval of such actions. Except as set forth in the preceding sentence, the Local Jurisdiction must continue to provide all of the s ervices set forth in this Agreement.

II. AGREEMENT TERM
a. The term of this Agreement shall commence upon execution by the County and shall expire on June 30, 2027, unless sooner terminated or extended, in whole or in part, as provided in this Agreement.

III. HOMELESS SERVICES
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a. Homelessness is a regional crisis and one of the top priorities of the County is to continue strengthening the collaboration between the County and the cities and c
ouncils of governments within the County to prevent and combat homelessness. b. County Measure H funds shall be used to support programs that are aligned with the County's New Framework to End Homelessness, with the goal to better serve the persistently underserved, as well as all people experiencing homelessness, and increasing permanent housing exits, within the five pillars – Coordinate, Prevent, Connect, House, and Stabilize
.

I
V. INVOICING AND PAYMENT
a. The Local Jurisdiction must invoice the County only for the tasks, deliverables, goods, services, and other work specified in Exhibit A, Statement of Work, and elsewhere hereunder. The Local Jurisdiction's payments will be as provided i n
E
xhibit B, Pricing Schedule, and the Local Jurisdiction will be paid only for the tasks, deliverables, goods, services, and other work approved in writing by the County. In the event that the Local Jurisdiction is provided advance funds by County, the County must approve t he advance funds in writing and such funds must be reflected as itemized costs on the Pricing Schedule. If the County does not approve work in writing, no payment for any services or advancement will be due to the Local Jurisdiction, including for work rendered .
b. The Loc
al Jurisdiction's invoices must contain the information set forth in Exhibit A, Statement of Work, describing the tasks, deliverables, goods, services, work hours, and facility and/or other work for which payment is claimed. The Local Jurisdiction must prepare invoices, which will include the charges owed to t he Loc
al Jurisdiction by the County under the terms of this Agreement and in accordance with Exhibit B, Pricing Schedule.
c. The Local Jurisdiction must submit the monthly invoices to the County by the 15th calendar day of the month following the month of service. All invoices under this Agreement must be submitted to the County's Project Manager. If County does not receive the invoices timely, then at the County's sole discretion, all work intended to be paid by such invoice may be considered gratuitous effort on the part of the Local Jurisdiction, for which Local Jurisdiction has no claim whatsoever against County.
d. All invoices submitted by the Local Jurisdiction for payment must have the writte n
appr
oval of the County's Project Manager prior to any payment thereof. In no event will the County be liable or responsible for any payment prior to such written approval. Approval for payment will not be unreasonably withheld.

V. ADMINISTRATION AND REPORTING
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a. The Local Jurisdiction shall complete: (1) Quarterly Reports ; (2) Co-Investment Report; and (3) Final Program Outcomes Report in the format described and specified in Exhibit C, Reporting Requirements.
b. The Q
uarterly Reports and Final Program Outcomes Report shall incl ude i
nformation and a narrative account of Service outcomes and accomplishments in accordance with Exhibit A, Statement of Work, and a description of Local Jurisdiction’s progress made towards achieving the goals as set forth in Exhibit A, Statement of Work, if applicable.
c. All completed Reports described above shall be submitted timely to the County ’s P
roject Manager.

VI. INDEMNITY, INSURANCE, AND RECORDS RETENTION
a. Indemnity
i. The Local Jurisdiction agrees to indemnify, defend, and hold harmless the County, its Special Districts, elected and appointed officers, employees, agents and volunteers ( “County Indemnitees”) from and against any and all liability, actions, causes of action, or expense of any kind, including, but not limited to, defense costs and legal fees, and claims for damages of any nature whatsoever, including, but not limited to, bodily injury, death, personal injury, or property damage arising from or connected with Local Jurisdiction activities, operations or services relating to the Services, including any workers’ compensation suits, liability, or expense, arising from or connected with services performed by or on behalf of the Local Jurisdiction by any person pursuant to this Agreement, except for such loss or damage arising from the sole negligence or willful misconduct of the County Indemnitees
ii. Any legal defense pursuant to Local Jurisdiction’s indemnification obligations under this Section will be conducted by Local Jurisdiction and performed by counsel selected by Local Jurisdiction and approved by County. Notwithstanding the preceding sentence, County will have the right to participate in any such defense at its sole cost and expense, except that in the event Local Jurisdiction fails to provide County with a full and adequate defense, as determined by County in its sole judgment, County will be entitled to retain its own counsel, including, without limitation, County Counsel, and to seek reimbursement from Local Jurisdiction for all such costs and expenses incurred by County in doing so. Local Jurisdiction will not have the right to enter into any settlement, agree to any injunction, or make any admission, in each case, on behalf of County without County’s prior written approval.
b. Insurance
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i. Without limiting the Local Jurisdiction’s indemnification of County, the Local Jurisdiction shall provide and maintain at its own expense during the term of this Agreement the following program(s) of insurance, or self-insurance coverage with adequate reserves, covering its operations hereunder. Such insurance shall be provided by insurer(s) satisfactory to the County’s Risk Manager and evidence of such programs satisfactory to the County shall be delivered to the County ’s Project Manage r on or before the effective date of this Agreement. Such evidence shall specifically identify this Agreement and shall contain express conditions that County is to be given written notice at least thirty (30) days in advance of any modification or termination of any program of insurance. All such insurance, except for Workers’ Compensation, shall be primary to and not contributing with any other insurance or self insurance coverage maintained by County and shall name the County of Los Angeles as an additional insured. ii. Commercial General and Auto Liability: With limits of not less than $ 1 million per occurrence.
iii. Workers’ Com pensation: A program of Workers’ Compensation Insurance in an amount and form to meet all applicable requirements of the Labor Code of the State of California, and which specifically covers all persons providing services by or on behalf of Local Jurisdiction and all risks to such persons under this Agreement, and including Employer’s Liability cover age
wit
h a $1 million per limit.
iv. Crime Insurance: If, under the terms of this Agreement, Local Jurisdiction shall be required to pick-up, carry, guard, and/or handle large amounts of cash or other highly valued items on behalf of the County ; or has the use of
or access to County computer systems w hich transfer funds or record payables, the Local Jurisdiction shall provide this coverage . A c
omprehensive blanket crime insurance policy with each insuri ng agr
eement in an amount not less than $25,000, insuring against loss of money, securities, or other property referred to hereunder which may result from:

1. Dishonesty or fraudulent acts of officers, directors, or employees of Local
Jurisdiction, or

2. D
isappearance, destruction or wrongful abstraction inside or outside the premises or Local Jurisdiction, while in the care, custody or control of the Local Jurisdiction, or

3. Sustained through forgery or direction to pay a certain sum i n
m
oney.
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v. Property Coverage: If, under the terms of this Agreement, Local Jurisdiction shall have possession of rented or leased or be loaned any County-owned real or personal property, Local Jurisdiction shall provide:

1. For real property: insurance providing special form (“ all risk”) c
overage for the full replacement value.

2. For personal property: insurance providing special form (“ all risk”) c
overage for the actual cash value.
c. Records Retention and Inspection:

Within ten (10) days of the County Chief Executive Officer’s or his/her designee’s w
ritten request, the Local Jurisdiction shall allow the County access to financial and program records during regular business hours at any place Local Jurisdiction k
eeps those records.

VII. FINANCIAL RECORDS AND AUDITING
a. The Local Jurisdiction agrees to maintain accurate and complete financial accounts, documents, and records relating to this Agreement in accordance wit h gener
al accepted accounting principles. The Local Jurisdiction must maintain accurate and complete employment and other records relating to its performance of this Agreement. Local Jurisdiction shall make financial records, employment records, and other records relating to its performance of this Agreement available to the County for auditing at reasonable times. The Local Jurisdiction agrees that the County, or its authorized representatives, will have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent transaction, activity, or record relating to this Agreement. All such material, including, but not limited to, all financial records, bank statements, cancelled checks or other proof of payment, timecards, sign-in/sign-out sheets and other time and employment records, and proprietary data and information, will be kept and maintained by the Local Jurisdiction and will be made available to the County during the term of this Agreement and for a period of five (5) years thereafter unless the County’s written permission is given to dispose of any such material prior to such time .
b. A
t any time during the term of this Agreement or at any time within five (5) years of the expiration or other termination of this Agreement, authorized representatives of the County may conduct an audit of the Local Jurisdiction’ s records for th e pu
rpose of verifying appropriateness and validity of expenditures under the terms of this Agreement.
c. The Local Jurisdiction, within thirty (30) days of notification from the County of its audit findings, may dispute the audit findings in writing to the Count y and provide the County with records and/or documentation to support the expenditure claims.

The County shall review this documentation and make a final determination as to the validity of the expenditures.
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d. It is understood and agreed that any funds paid to the Local Jurisdiction hereunder may only be used for the purposes specified in this Agreement. In furtherance of this understanding, it is agreed that should the County determine that any funds paid to the Local Jurisdiction hereunder have been used for purposes other t han t
hose authorized by this Agreement, the Local Jurisdiction is required to immediately refund any such improperly used funds to the County.

VIII. CONFLICT OF INTEREST
a. The Local Jurisdiction covenants that neither the Local Jurisdiction nor any of its agents, officers, employees, or sub- contractors who presently exercise any function of responsibility in connection with the program has a personal interest, direct or indirect, in the Agreement, except to the extent he or she m ay receive compensation for his or her performance pursuant to this Agreement. b. The Local Jurisdiction, its agents, officers, employees, and subcontractors sha ll
c
omply with all applicable Federal, State and County laws and regulations governing conflict of interest.

IX. AUTHORITY
Local Jurisdiction warrants and certifies that it possesses the legal authority to execute this Agreement and to undertake the proposed Services, and that a resolution, motion, or similar action has been fully adopted or passed, as an official act of the Local Jurisdiction’ s
gov
erning body, and directing and designating the authorized representative(s) of t he Loc
al Jurisdiction to act in connection with the Services specified and to provide such additional information as may be required by the County.

X. STANDARD TERMS AND CONDITIONS
a. Amendments and C hange Notices
i. For any change which affects any term or condition in this Agreement, including exhibits included in this Agreement, an amendment will be
pr
epared by the County and then executed by the Local Jurisdiction and by an authorized designee of the County.
ii. Except as otherwise provided herein, any amendment(s) to this Agreement shall be by mutual consent of the County and the Local Jurisdiction and shall be executed by Local Jurisdiction and by an authorized designee of the County.
iii. Except as otherwise provided herein, for any change which does not materially affect tasks, deliverables, goods, services, and other work specified in Exhibit A, Statement of Work, or any other term or conditi on
i
ncluded in this Agreement, a Change Notice shall be prepared and 7 ATTACHMENT 1 - 7
executed by mutual consent of the County and the Local Jurisdiction and shall be executed by an authorized designee of the County, if applicable. b. Independent Contractor
i. This Agreement is by and between the County and the Local Jurisdi ction and i
s not intended, and shall not be construed, to create the relationship of agent, servant, employee, partnership, joint venture, or association, as between the County and the Local Jurisdiction. The employees and agents of one party shall not be, or be construed to be, the employees or agents of the other party for any purpose whatsoever.
ii. The Local Jurisdiction shall be solely liable and responsible for providi ng
t
o, or on behalf of, all persons performing work pursuant to this Agreement all comp ensation and benefits. The County shall have no liability or responsibility for the payment of any salaries, wages, unemployment benefits, disability benefits, Federal, State, or local taxes, worker ’ s
c
ompensation benefits or other compensation, benefits, or taxes for any personnel provided by or on behalf of the Local Jurisdiction. c. Assignments and Subcontracts
i. The Local Jurisdiction shall not assign its rights or delegate its duties under this Agreement, or both, whether in whole or in part, without the prior written consent of the County, in its discretion, and any attempted assignment or delegation without such consent shall be null and void. For purposes of this paragraph, the County’s consent shall require a written amendment to this Agreement, which is formally approved and executed by the Local Jurisdiction and the County.
ii. Any assumption, assignment, delegation, or takeover of any of the Local Jurisdiction’s duties, responsibilities, obligations, or performance of same by any entity other than the Local Jurisdiction, whether through assignment, subcontract, delegation, or any other mechanism, with or without consideration for any reason requires the County ’s express prior written approval, shall be a material breach of this Agreement which may result in the termination of this Agreement
.
d. Local
Jurisdiction’s C ompliance with County’s Defaulted Property Tax Reducti on Program
The Local Jurisdiction acknowledges that County has established a goal of ensuring that all individuals and businesses that benefit financially from the County through any contract are current in paying their property tax obligations (secured and unsecured roll) in order to mitigate the economic burden otherwise imposed upon the County and its taxpayers. Unless the Local Jurisdiction qualifies for an exemption or exclusion, the Local Jurisdiction warrants and certifies that, to the 8 ATTACHMENT 1 - 8
best of its knowledge, it is now in compliance, and during the term of this Agreement will maintain compliance, with Los Angeles County Code Chapter

2.206.
e. OSHA/CAL-OS HA Compliance
The Local Jurisdiction shall comply with the provisions of the Occupational Safety and Health Act of 1970 (29 U.S.C. § 661, et seq.) and the California Occupational Safety and Health Act (Chapter 993 of the 1973 Statutes of California). f. Fair Labor
The Local Jurisdiction agrees to indemnify, defend, and hold harmless the County, its agents, officers, and employees from any and all liability including, but not limited to, wages, overtime pay, liquidated damages, penalties, court costs, and attorneys’ fees arising under any wage and hour law violation including, but not limited to, Federal Fair Labor Standards Act for services performed by the Local Jurisdiction’s employees for which the County may be found jointly or solely liable. g. Force Majeure
i. Neither party shall be liable for such party’s failure to perform its obligations under and in accordance with this Agreement, if such failure arises out of fires, floods, epidemics, quarantine restrictions, other natural occurrences, strikes, lockouts (other than a lockout by such party or any of such party’ s
s
ubcontractors), freight embargoes, or other similar ev ents to those described above, but in every such case the failure to perform must be totally beyond the control and without any fault or negligence of such party (such events are referred to in this paragraph as “ force majeure events”).

The P
arties agree COVID-19 is not a force majeure event.
ii. Notwithstanding the foregoing, a default by a contractor or subcontractor of Local Jurisdiction shall not constitute a force majeure event, unless such default arises out of causes beyond the control of both Local Jurisdictio n
and s
uch subcontractor, and without any fault or negligence of either of them. In such case, Local Jurisdiction shall not be liable for failure to perform, unless the goods or services to be furnished by the subcontractor were obtainable from other sources in sufficient time to permit Local Jurisdiction to meet the required performance schedule. As used in this subparagraph, the term “subcontractor” and “subcontractors” mea n
s
ubcontractors at any tier.
iii. In the event Local Jurisdiction’ s failure to perform arises out of a force majeure event, Local Jurisdiction agrees to use commercially reasonabl e bes
t efforts to obtain goods or services from other sources, if applicable, and to otherwise mitigate the damages and reduce the delay caused by such force majeure event.
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h. Nondiscrimination
The Local Jurisdiction shall not discriminate against any person on the basis of race, color, sex, sexual orientation, age, religious belief, national origin, marital status, physical or mental handicap, medical condition, or place of residence i n pr
oviding any Services under this Agreement.
i. County Lobbyist
The Local Jurisdiction and each County lobbyist or County lobbying firm as defined in Los Angeles County Code Section 2.160.010, retained by Local Jurisdiction, shall fully comply with the County Lobbyist Ordinance, Los Angeles County Code Chapter 2.160. Failure on the part of the Local Jurisdiction or any County lobbyist or County lobbying firm retained by the Local Jurisdiction to fully comply with the County Lobbyist Ordinance shall constitute a material breach of this Agreement upon which County may immediately terminate or suspend this Agreement. j. Use of Recycled Paper
Consistent with the Board of Supervisors ’ policy to reduce the amount of soli d w
aste deposited at County landfills, the Local Jurisdiction agrees to use recycled- content paper to the maximum extent possible on the Services. k. Notice to Employees Regarding the Federal Earned Income Credit The Local Jurisdiction shall notify its employees, and shall require each subcontractor to notify its employees, that they may be eligible for the Federal Earned Income Credit under the Federal income tax laws. Such notice shall be
pr
ovided in accordance with the requirements set forth in Internal Revenue Service Notice 1015.
l. Consideration of Gain/Grow Program Participants for Employment Should the Local Jurisdiction require additional or replacement personnel after the effective date of this Agreement, the Local Jurisdiction shall give consideration for any such employment openings to participants in the County ’s Department of Public Social Services Greater Avenues for Independence (GAIN) Program or General Relief Opportunity for Work (GROW) Program who meet the Local Jurisdiction’s minimum qualifications for the open position. For this purpose, consideration shall mean that the Local Jurisdiction will interview qualifi ed
c
andidates. The County will refer GAIN/GROW participants by job category to the Local Jurisdiction. The Local Jurisdiction shall report all job openings with job requirements to [email protected] to obtain a list of qualified GAIN/GROW job candidates.
m. The Local Ju risdiction’s Charitable Activities Compliance 10 ATTACHMENT 1 - 10
The Supervision of Trustees and Fundraisers for Charitable Purposes Act regulates entities receiving or raising charitable contributions. The Nonprofit Integrity Act of 2004 (SB 1262, Chapter 919) increased the Charitable Purposes Act requirements. The County seeks to ensure that all County contractors that receive or raise charitable contributions comply with California law in order to protect the County and its taxpayers. A contractor that receives or raises charitable contributions without complying with its obligations under California law commits a material breach, subjecting it to either termination of this Agreement or debarment proceedings or both.
n. Compliance with the County Policy of Equity
The Local Jurisdiction acknowledges that the County takes its commitment to preserving the dignity and professionalism of the workplace very seriously, as set forth in the County Policy of Equity (CPOE) (https://ceop.lacounty.gov/). The Local Jurisdiction further acknowledges that the County strives to provide a work place free from discrimination, harassment, retaliation and inappropriate conduct based on a protected characteristic, and which may violate the CPOE. The Local Jurisdiction, its employees and subcontractors acknowledge and certify receipt and understanding of the CPOE. Failure of the Local Jurisdiction, its employees or its subcontractors to uphold the County ’s expectations of a workplace free from harassment and discrimination, including inappropriate conduct based on a protected characteristic, may subject the contractor to termination of contractual agreements as well as civil liability.
o. Local Jurisdiction’s Acknowledgment of County’s Commitment To The Safely Surrendered Baby Law
The Local Jurisdiction shall notify and provide to its employees, and shall require each subcontractor to notify and provide to its employees, a fact sheet regarding the Safely Surrendered Baby Law, its implementation in Los Angeles County, and where and how to safely surrender a baby.

The fact sheet is available on the Internet at www.babysafela.org for printing purposes.
p. Compliance with the County’s Jury Service Program
This Agreement is subject to the provis ions of the County’s ordinance entitled Contractor Employee Jury Service (“Jury Service Program”) as codified in Sections

2.203.010 through 2.203.090 of the Los Angeles County Code. Local Jurisdiction’s violation of this paragraph of the Agreement may constitute a material breach of the Agreement. In the event of such material br each, County may, in its sole discretion, terminate the Agreement and/or bar the Local Jurisdiction from the award of future County contracts for a period of time consistent with the seriousness of the breach.
q. Compliance with County’s Zero Tolerance Policy on Human Trafficking
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Local Jurisdiction acknowledges that the County has established a Zero Tolerance Policy on Human Trafficking prohibiting contractors from engaging in human trafficking. If a Local Jurisdiction or member of Local Jurisdiction’s staff is convicted of a human trafficking offense, the County will require that the Local Jurisdiction or member of Local Jurisdiction’s staff be removed immediately from performing services under the Agreement. County will not be under any obligation to disclose confidential information regarding the offenses other than those required by law. Disqualification of any member of Local Jurisdiction’s staff pursuant to this paragraph will not relieve Local Jurisdiction of its obligation to complete all work in accordance with the terms and conditions of this Agreement. r. Debarment
i. A responsible contractor is a contractor who has demonstrated the attribute of trustworthiness, as well as quality, fitness, capacity and experience to satisfactorily perform the contract. It is the County’s policy to conduct business only with responsible contractors.
ii. The Local Jurisdiction is hereby notified that, in accordance with Chapter

2.202 of the County Code, if the County acquires information concerning the performance of the contractor on this or other contracts which indicates that the Local Jurisdiction is not responsible, the County may, in additi on
t
o other remedies provided in the Agreement, debar the contractor from bidding or proposing on, or being awarded, and/or performing work on County contracts for a specified period of time, which generally will not exceed five (5) years but may exceed five (5) years or be permanent if warranted by the circumstances, and terminate any or all existing contracts the contractor may have with the County.
iii. The County may debar a contractor if the Board of Supervisors finds, in its discretion, that the contractor has done any of the following: 1) violated a term of a contract with the County or a nonprofit corporation created by the County, 2) committed an act or omission which negatively reflects on the contractor’s quality, fitness or capacity to perform a contract with the County, any other public entity, or a nonprofit corporation created by the County, or engaged in a pattern or practice which negatively reflects on same, 3) committed an act or offense which indicates a lack of business integrity or business honesty, or 4) made or submitted a false claim against the County or any other public entity.
s. Confidentiality
Local Jurisdiction must maintain the confidentiality of all records and information in accordance with all applicable Federal, State and local laws, rules, regulations, ordinances, directives, guidelines, policies and procedures relating to confidentiality, including, without limitation, County policies concerning information technology security and the protection of confidential records and information. 12 ATTACHMENT 1 - 12
t. Public Records Act
Any documents submitted by the Local Jurisdiction to the County become t he ex
clusive property of the County. All such documents become a matter of public record and will be regarded as public records.
u. Background Check
i. Each of Local Jurisdiction’s staff performing services under this Agreement, who is in a designated sensitive position, as determined by County in County’s sole discretion, must undergo and pass a background investigation to the satisfaction of County as a condition of beginning and continuing to perform services under this Agreement. Such backgroun d
i
nvestigation must be obtained through fingerprints submitted to the California Department of Justice to include State, local, and federal -level r
eview, which may include, but will not be limited to, criminal conviction information. The fees associated with the background investigation will be at the expense of the Local Jurisdiction, regardless of whether the member of Local Jurisdiction’s staff passes or fails the background investigation. ii. If a member of Local Jurisdiction’ s staff does not pass the background investigation, County may request that the member of Local Jurisdiction’ s s
taff be removed immediately from performing services under the Agreement. Local Jurisdiction must comply with County’s request at any time during the term of the Agreement. County will not provide to Local Jurisdiction or to Local Jurisdiction’s staff any information obtained through the County’s background investigation.
iii. County, in its sole discretion, may immediately deny or terminate facility access to any member of Local Jurisdiction’s staff that does not pass such investigation to the satisfaction of the County or whose background or conduct is incompatible with County facility access.
iv. Disqualification of any member of Local Jurisdiction’s staff pursuant to this Section will not relieve Local Jurisdiction of its obligation to complete all work in accordance with the terms and conditions of this Agreement. v. Approval of Local Jurisdiction’s S
taff
County has the absolute right to approve or disapprove all of the Local Jurisdiction’s staff performing work hereunder and any proposed changes in t he Loc
al Jurisdiction’s staff, including, but not limited to, the Local Jurisdiction’s Project/Program Manager(s).
w. Suspension and Terminations
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i. The Local Jurisdiction agrees to suspend Services effective immediatel y upon w
ritten notice of suspension from the County’s Project Manager. The C
ounty may terminate this Agreement immediately by written notice to the Local Jurisdiction upon Local Jurisdiction’ s failure to comply with the provisions of this Agreement. It is also understood and agreed that should t
he County determine that Local Jurisdiction’s failure to perform relates to only part of the Services, the County, in its sole discretion, may elect to terminate only that part of the Agreement which shall in no way void or invalidate the rest of this Agreement.
ii. If this Agreement is terminated for any reason, the Local Jurisdiction shall within five (5) days of receipt of notice of termination from County, notify all other parties who are subcontractors of the Local Jurisdiction of such termination.

1. Termination for Default : This Agreement may be terminated immediately in whole or in part by the County by providing to t he
Loc
al Jurisdiction a written Notice of Default if 1) the Local Jurisdiction has materially breached this Agreement, 2) the Local Jurisdiction fails to satisfactorily perform the work or progress toward achieving the objectives of the Services within the time specified in this Agreement or any extensions approved by t he
C
ounty, 3) the Local Jurisdiction fails to perform any other covenant or conditions of this Agreement, or 4) Local Jurisdictions fails to demonstrate a high probability of timely fulfillment of performance requirements under this Agreement, or of any obligations of this Agreement and in either case, fails to demonstrate convincing progress toward a cure within five (5) working days (or such longer period as the County may authorize in writing) after receipt of written notice from the County specifying such failure In its sol e
di
scretion, the County may include in the Notice of Default a period of time for the Local Jurisdiction to cure the Default(s).

2. Termination for Convenience: This Agreement may be terminated, in whole or in part, from time to time, when such action is deemed by the County, in its sole discretion, to be in its best interest.

Termination of Services or otherwise shall be effected by notice of termination to the Local Jurisdiction specifying the extent to which the Agreement is terminated and the date upon which such termination becomes effective. The date upon which such termination becomes effective shall be specified in the termination notice. After receipt of a notice of termination and except as otherwise directed by the County, the Local Jurisdicti on shall stop work under this Agreement and to the extend specified in the notice and complete performance of such part of the work as would not have been terminated by such notice.
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3. Termination for Improper Consideration: The County may, by written notice to the Local Jurisdiction, immediately suspend or terminate the right of the Local Jurisdiction to proceed under this Agreement if it is found that consideration, in any form, was offered or given by the Local Jurisdiction, either directly or through an intermediary, to any County officer, employee, or agent with the intent of securing this Agreement or securing favorable treatment with respect to the award, amendment, extension of this Agreement, or the making of any determinations with respect to the Local Jurisdiction’s performance pursuant to this Agreement. In the event of such termination or suspension, the County shall be entitled to pursue those same remedies against the Local Jurisdiction as it could pursue in the event of default by the Local Jurisdiction. The Local Jurisdiction shall immediately report any attempt by a County officer or employee to solicit such improper consideration. The report shall be made either to a County manager charged with the supervision of the employee or to the County Auditor-Controller’s Employee Fraud Hotline at (800) 544-6861.

Among other items, such improper consideration may take the form of cash; discounts; services; the provision of travel, entertainment, or tangible gifts.

4. Termination/Suspension for Nonadherenc e to County Lobbyists Ordinance: The Local Jurisdiction, and each County lobbyist or County lobbying firm as defined in Los Angeles County Code Section 2.160.010, retained by the Local Jurisdiction, shall fully comply with the County’s Lobbyist Ordinance, Los Angeles County Code Chapter 2.160. Failure on the part of the Local Jurisdiction or any County Lobbyists or County Lobbying firm retained by the Local Jurisdiction to fully comply with County ’s Lobbyist Ordinance shall constitute a material breach of this Agreement, upon which the County may in its sole discretion, immediately suspend or terminate for default this Agreement.

5. Termination for Breach of Warranty of Compliance with t he
C
ounty’s Defaulted Property Tax Reduction Program : The Local Jurisdiction acknowledges that the County has established a goal of ensuring that all individuals and businesses that benefit financially from the County through contracts are current in paying their property tax obligations (secured and unsecured roll) in order to mitigate the economic burden otherwise imposed upon County taxpayers. Unless the Local Jurisdiction qualifies for an exempti on
or
exclusion, the Local Jurisdiction warrants and certifies that to the best of its knowledge, it is now in compliance, and during the term of this Agreement will maintain compliance, with the Los Angeles County Code Chapter 2.206. Failure of the Local Jurisdiction t o
m
aintain compliance with these requirements shall constitute 15 ATTACHMENT 1 - 15
default under this Agreement. Without limiting the rights and remedies available to County under any other provision of this Agreement, failure of the Local Jurisdiction to cure such default within ten days of notice shall be grounds upon which County may terminate this Agreement and/or pursue debarment of the Local Jurisdiction, pursuant to County Code Chapter 2.206.

6. Local Jurisdiction’s Acknowledgment of County ’s Commitment to Child Support Enforcement/Termination for Failure to Comply: The Loc
al Jurisdi ction acknowledges that the County places a hi gh p
riority on the enforcement of child support laws and th e a
pprehension of child support evaders. The County understands that it is County ’s policy to encourage all County contractors to voluntarily post County’s L.A.’s Most Wanted: Delinquent Parents poster in a prominent position at Local Jurisdiction’ s place of business. The County will supply the Local Jurisdiction with th e pos
ter to be used. As required by County ’s Child Support Compliance Program (Los Angeles County Code Chapter 2.200), and without limiting the Local Jurisdiction ’s duty under this Agreement to comply with all applicable provisions of law, the Local Jurisdiction warrants that it is now in compliance and shall during the t
erm of this Agreement maintain compliance with the employment and wage reporting requirements as required by the Federal Social Security Act (42 U.S.C. § 653a) and California Unemployment Insurance Code Section 1088.5, and shall implement all lawfully served Wage and Earnings Withholding Orders or Child Support Services Department Notices of Wage and Earnings Assignment for Child, Family, or Spousal Support, pursuant to Code of Civil Procedure Section 706.031 and Family Code Section 5246(b).

Failure of the Local Jurisdiction to maintain compliance with th e
C
ounty’s Child Support Compliance Program shall constitut e a d
efault under this Agreement. Without limiting the rights a nd r
emedies available to the County under any other provision of this Agreement, failure of the Local Jurisdiction to cure such default within 90 calendar days of written notice shall be grounds upon which the County may suspend or terminate this Agreement. x. Survival of Termination
Any provision of this Agreement which imposes an obligation after termination or expiration of this Agreement shall survive the termination or expiration of this Agreement, including but not limited to the following Sections of this Agreement:

I(c), IV, VI(a), VI(c), VII, X(f), X(s), and XIV.

XI
. NOTICES, REPORTS, INVOICES, AND APPROVALS
16 ATTACHMENT 1 - 16
a. All notices, reports, invoices, and approvals shall be directed to and made by t he f
ollowing representatives of the parties:
i. To the County Project Manager:

Name: Onnie Williams III
Email: [email protected]
and c opy
[email protected];
H [email protected]
Ch
ief Executive Office - Homeless Initiative
Kenneth Hahn Hall of Administration, Room 493
500 West Temple Street
Los Angeles, CA 90012
ii. To the Local Jurisdiction:

Name: Marcos Gonzalez, Housing Development Manager
Email: [email protected]
C
ity of Burbank
150 N. Third Street
Burbank, CA 91502
b. The
Local Jurisdiction shall notify the County in writing within five (5) business days of any change in the names or email address above.

XII. SEVERABILITY
If any provision of this Agreement, or the application thereof, is held to be invalid, that invalidity shall not affect other provisions or applications of the Agreement that can be given effect without the invalid provision or application, and to this end the provisions of the Agreement are severable.

XIII. COMPLIANCE WITH LAW
The Local Jurisdiction shall comply with all applicable Federal, State, and County law, regulations and policies in connection with its activities pursuant to this Agreement.

XIV. GOVERNING LAWS, JURISDICTION AND VENUE
This Agreement shall be governed by and construed in accordance with the laws of t he
S
tate of California. To the maximum extent permitted by applicable law, the Local Jurisdiction and the County agree and consent to the exclusive jurisdiction of the courts of the State of California for all purposes concerning this Agreement and further agree and 17 ATTACHMENT 1 - 17
consent that venue of any action brought in connection with or arising out of this Agreement, shall be exclusively in the County of Los Angeles.

XV. RIGHTS AND REMEDIES NOT EXCLUSIVE
The rights and remedies of the County provided in any given paragraph, as well as throughout the Agreement, are not exclusive and are cumulative with any and all other rights and remedies under the Agreement, at law, or in equity. 18 ATTACHMENT 1 - 18
IN WITNESS WHEREOF, the City of Burbank has executed this Agreement, or caused it to be duly executed by its authorized representative, and the County of Los Angeles by order of its Board of Supervisors, has delegated to its Chief Executive Officer the authority to execute this Agreement on its behalf on the date and year written below.

UNTY OF LOS ANGELES
By _________________
___________ Date __________________
FESIA A. DAVENPORT
Ch
ief Executive Officer
APPR
OVED AS TO FORM FOR THE COUNTY:

DAWYN R. HARRISON
County Counsel
By
Ana Lai
Senior Deputy County Counsel

CITY OF BURBANK
B
y___________________________
Print Name ___________________
Ti
tle__________________________
19 ATTACHMENT 1 - 19

STATEMENT OF WORK

CITY OF BURBANK

LOCAL SOLUTIONS FUND
I. Ov
erview
Homelessness is a regional crisis. As such, one of the top priorities of the Chief Executive Office’s Homeless Initiative (CEO-HI) is to continue strengthening the collaboration between the County and diverse stakeholders, including the 88 cities in Los Angeles County (County). Since cities have jurisdiction over planning/land use activities and have the insight to support lo cally specific solutions, cities play a unique role in our countywide efforts to prevent and combat homelessness.

T
he City of Burbank (City) has a population of 104,966 residents and is in the County Service Planning Area (SPA) 2. City is a member of the San Fernando Valley Councils of Government (SFVCOG). The SFVCOG is a joint powers authority created by the member cities of Burbank, Glendale, San Fernando, and Santa Clarita (located in Supervisorial District 5).

I
n aiming to increase participation of cities in County’s New Framework to End Homelessness , the emphasis of the strategies is on creating opportunities for co- investment that lead to an increase in cities’ ability to respond at a local level to community members’ greatest conc erns in alignment with the New Framework, while leveraging cities’ unique capabilities to increase access to housing.

I
nformation on the required deliverables for the Local Solutions Funds. Cities shall use Local Solutions Funds (LSF) to implement activities that align with the CEO -HI’s New Framework to End Homelessness. The New Framework to End Homelessness outlines the following strategies for Cities and COGs.

New Framework to End Homelessness Strategies
1 Coordinate Regional and Local Annual Planning
2 Prevent Infuse Problem Solving into Local Services
3 Connect Outreach and Navigation Linked to Local Rehousing Services 4 House
Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing Locally Sited Time Limited Subsidies
5 Stabilize Local Eviction and Prevention Prioritized and Linked to Formerly Homeless Residents
20 ATTACHMENT 1 - 20
II. Objective
T
he City will use this funding to manage the tasks described below, including the implementation of the City’s Homelessness Plan activities that align with the New Framework to End Homelessness.

III. T
asks
T
he City has made strides in creating cohesive action-oriented programs with limited funding and staffing. City developed a new five-year (Fiscal Years 2022-23 through 2027-28) Homeless Plan that expands on many of the strategies contained in the prior (Fiscal Years 2018-2021) Homeless Strategies.

U
nder the new Homeless Plan, the City will continue to collaborate with partners that support our efforts along with advancing new strategic actions and goals during the planning period. The Fiscal Year 2023-24 LSF will support the City’s homelessness efforts in three key areas as listed below:
• Flexible Funds
• Outreach & Engagement
• Interim Housing
Task 1: Local Homeless Services and Housing Programs
Task 1A: Critical Point and Intervention Program (Flexible Funds) Task 1A Description: The City’s Critical Point and Intervention (CPI) Program will be operated by the City in partnership with homeless service agencies that are trained in problem-solving. CPI is an attempt to offer problem -solving assistance to individuals or households (ne wly, existing, or returning to the Coordinated Entry System) experiencing a housing crisis (a critical point). The problem-solving piece will provide housing supports such as, short-term housing intervention that seeks to assist households in maintaining their current housing, identifying an immediate and safe housing alternative within their social network, or seeking programs in the community (shelter, transitional housing, Rapid Rehousing, Permanent Supportive Housing, etc.). CPI includes one-time or limited financial assistance services through Flexible Funds. In certain instances, the Los Angeles Housing Services Authority Problem-Solving Assistance Funds can be leveraged. Assistance may include, but not be limited to, transportation, public storage, family reunification, emergency housing, move-in and utility deposit, landlord incentives, car repair and other auto related expenses, minor medical fees/supplies, etc. The City will maintain records to track the utilization of funds by category.

A
lignment with New Framework To End Homelessness (Check all that apply) ☐ C oordinate - Regional and Local Annual Planning
☒ Pr event - Infuse Problem Solving into Local Services ☐ C onnect- Outreach and Navigation linked to Local Rehousing Services ☐ H ouse - Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Tim e Li
mited Subsidies (TLS)
☐ Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents 21 ATTACHMENT 1 - 21
☒ Supporting Activities- (Please list supporting activities that apply below) Regional Planning, Data Sharing & Tracking, Training & Capacity Building, Advocacy, Implementation Coordination, Lived Experience, Research & Evaluation, Practice to Advance Equity
Data Sharing & Tracking
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1A.i.

Provide problem-
solving services to
assist with short-term
housing
interventions,
including maintaining
current housing,
identifying safe
alternatives within
their personal
network, or seeking
programs in the
community
a. At least 10 individuals/ households
served
b. Track average amount utilized in
flexible funds per individual/ household
c. Track total amount utilized in flexible
funds
d. 50% placed in interim housing within
60-90 days
e. 50% connected to supportive services
within 30-60 days
f. 80% of participants remain stable for at
least 6 months.
g. 75% of participants remain stable for at
least 12 months
Quarterly
Task 1B: Homeless Services Liaison(s) - 2 FTE
Task 1B Description: The Homeless Services Liaison (HSL) is a valuable Burbank community resource that originated as a pilot program but has expanded over time. The City has two HSLs that provide highly effective outreach with light touch case management. The HSL program expansion will include two new tiers. The first tier is expanding the HSL outreach and light touch case management to include weekends and evening hours. One portion of the LSF funds would be used to cover this cost. The second tier is expanding the HSL to provide wrap-around case management with special emphasis on working with the chronically unhoused with mental health needs. LSF funds would be used to fund this portion of the cost. By expanding the HSL roles, it will create an important resource and strengthen the City's partnerships with:
• Los Angeles County Department of Health Services (DHS) • HOME Team or psychiatric care through the Los Angeles County Department of Mental Health (DMH)
HSLs will effectively connect people experiencing homelessness to a br oad range of services, including the provision of harm reduction supplies and services through DHS and/or substance use treatment and support through DHS or North-East Valley Health Corporation’s MAT programs. The HSLs will enroll people experiencing homel
essness into bridge housing programs or Permanent
Supportive Housing. The HSLs will also coordinate with service providers, City Departments, and governmental agencies on encampments resolutions in the public right of way, and/or County/railroad/Caltrans properties. Coordination of services with cross-sector agencies is vital, and the HSL can take the lead for Burbank.
22 ATTACHMENT 1 - 22
Alignment with New Framework To End Homelessness (Check all that apply) ☒ C oordinate - Regional and Local Annual Planning
☐ Pr event - Infuse Problem Solving into Local Services ☐ C onnect- Outreach and Navigation linked to Local Rehousing Services ☐ H ouse - Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Tim e Li
mited Subsidies (TLS)
☒ S tabilize - Local Eviction and Prevention prioritized and linked to formerly homeless residents ☒ S upporting Activities - (Please list supporting activities that apply below) Regional Planning, Data Sharing & Tracking, Training & Capacity Building, Advocacy, Implementation Coordination, Lived Experience, Research & Evaluation, Practice to Advance Equity
Regional Planning, Data Sharing & Tracking, Implementation Coordination Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1B.i.

Provide outreach and
wrap-around case
management with
special emphasis on
working with the
chronically unhoused
with mental health
needs; connect
people experiencing
homelessness to a
broad range of
services
a. 75% program entry
b. 60 participants engaged
c. 50 of participants assessed for services
(e.g. public benefits, housing, etc.)
d. 50 enrolled in public benefits
e. 83% of participants receiving case
management services/care
coordination
f. 45 referred to mainstream programs
g. 30 reunifications made
Quarterly
1B.ii.

Complete housing
plans using LAHSA’s
1186 Form with
individuals/
households to
determine next steps
in identifying housing
solutions
a. 20 housing plans completed
b. 50% within 9 to 12 months of entry
Quarterly
1B.iii.

Successfully reunite
individuals/
households with
others in their
personal network as a
short-term housing
solution
30 individuals/ households placed in
housing via reunification
Annually
1B.iv.

Enroll people
experiencing
homelessness into
bridge housing
programs or
Permanent Supportive
Housing
a. 20 housing referrals
b. 17 participants placed into interim
housing
c. 75% participants placed into permanent
supportive housing
d. 17 participants who remained in
housing for at least 3 months
Quarterly
23 ATTACHMENT 1 - 23
Task 1C: Crisis Housing for Families Experiencing Homelessness Task 1C Description: Crisis Housing for families experiencing homelessness will aid unsheltered families with children by providing up to 30 motel nights. In partnership with a service provider, the proposed program will accept referrals of unhoused families with children from local agencies that include, but are not limited to, the Burbank Unified School District, private educational/health institutions, faith- based organizations, nonprofit agencies, homeless outreach, first responders, and City Departments. Currently in our community, unhoused families with children may contact the 2- 1-1 hotline for motel nights but those stays are available for households throughout greater Los Angeles and are provided on a first-come, first-served basis. In addition, the SPA 2 Family Solutions Center offers motel nights but in recent months have led to establishing a waiting list of unhoused families due to the lack of financial resources. Fu rthermore, the program will be in the Homeless Management Information System , which provides access t o data and tracking for other service providers. A family in crisis will be initially engaged by the Street Outreach Coordinator (a portion of the salary funded by LSF). Families will be enrolled into the Crisis Housing if the household meets the program criteria. A family’s unhoused situation is treated as a priority ; therefore, a family does not have to call 2-1-1 or the SPA 2 Family Solutions Center in order to qualify. By operating our own Crisis Housing with local motels, families experiencing housing instability may remain in Burbank or neighboring community with the least disruption to a family’s daily activities, such as school, work, childcare, transportation, etc. Case Managers can be within an arm’s length to host daily counseling sessions.

The service provider of the program would designate one full -time case manager to assist families in finding employment, financial assistance, and housing. The provider would also be responsible for essential services like access to meals, reliable transportation, hygiene kits, and counseling to ensure the family receives wraparound services needed to live a healthy lifestyle while working towards economic empowerment. By part icipating in crisis housing, families will set goals and benchmarks that will aid the family to transition into rapid rehousing, transitional housing, permanent housing, or solving their own homeless crisis. The Crisis Housing program will enroll 100% of t he families in the Coordinated Entry System.

A
li
gnment with New Framework To End Homelessness (Check all that apply) ☐ C oordinate - Regional and Local Annual Planning
☐ P revent - Infuse Problem Solving into Local Services ☐ C onnect- Outreach and Navigation linked to Local Rehousing Services ☒ H ouse - Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Tim e Li
mited Subsidies (TLS)
☐ S tabilize - Local Eviction and Prevention prioritized and linked to formerly homeless residents ☐ S upporting Activity - (Please list supporting activities that apply below) Regional Planning, Data Sharing & Tracking, Training & Capacity Building, Advocacy, Implementation Coordination, Lived Experience, Research & Evaluation, Practice to Advance Equity
Data Sharing & Tracking
24 ATTACHMENT 1 - 24
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1C.i.

Subcontract with
service provider
Executed subcontract Within 60 of contract
execution
1C.ii.

Place unhoused
families with children
into motels
a. 25 participants enrolled
b. 75% of participants receive supportive
services
c. 75% of engaged families placed into
motel or other interim housing resource
in 30 days or less
Annually
1C.iii.

Transition unhoused
families with children
into housing
(transitional, rapid
rehousing, and
permanent housing)
a. 90% of participants referred to interim
housing
b. 90% of participants placed into interim
housing from motel
c. 75% of participants retain interim
housing for at least 3 months
d. 65% of participants served exit interim
housing into permanent supportive
housing
e. No more than 10% of participants
returned to homelessness
Quarterly
1C.iv.

Connect unhoused
families to
wraparound services
(job attainment,
financial assistance,
and access to health
care)
90% of families will receive wraparound
services
Annually
25 ATTACHMENT 1 - 25

PRICING SCHEDULE

CITY OF BURBANK

LOCAL SOLUTIONS FUND
Maximum Contract Amount Not to Exceed: $373,536
The following shall constitute the maximum Measure H funding that Local Jurisdiction may be allocated for each Fiscal Year that this Agreement is in effect and as approved by the County Board of Supervisors (Board) annually:
• Year One: July 1, 2023 through June 30, 2024, contract amount shall not exceed $373,536. o $28,725 in One-Time Quarter 4 Local Solutions Fund (LSF) - Local Homeless Services and Housing Programs
o $344,811 in LSF - Local Homeless Services and Housing Programs • Y
ear Two: July 1, 2024 through June 30, 2025, To Be Determined. • Year Three: July 1, 2025 through June 30, 2026, To Be Determined. • Year Four: July 1, 2026 through June 30, 2027, To Be Determined.

A
ny increase in funding to each Fiscal Year shall be at the County's sole discretion and implemented through a written amendment to this Agreement. All Board approved allocations in this agreement are made available throughout the term of the agreement.

LOCAL HOMELESS SERVICES AND HOUSING PROGRAMS BUDGET*

STAFFING COSTS
Position FTE Total
Homeless Service Liaison 2.0 FTE $140,000
Street Outreach Coordinator – Crisis Housing for
Families Experiencing Homelessness
(Annual Salary: $54,912.00)
.20 FTE $10,000
STAFFING COSTS $ 150,000

OPERATIONS COSTS
Critical Point and Intervention (Flexible Funds) $111,036 Crisis Housing for Families Experiencing Homelessness (25 households @ 30 nights @ $150/night) $112,500
OPERATION COSTS $223,536
LOCAL HOMELESS SERVICES AND HOUSING PROGRAMS TOTAL $373,536 *Changes within line items and/or categories require written authorization from the County Project Manager. Written authorization may be defined to include letter, email, and fax. An amendment is not required for changes within line items of a funding category, not to exceed the maximum agreement amount.
26 ATTACHMENT 1 - 26

REPORTING REQUIREMENTS
Quarterly Progress Reports, Co-Investment Reports, and Final Program Outcomes Report The
City shall submit to County reports as specified below, which includes: Quarterly Progress Reports (Attachment I) and invoices describing progress made on Tasks in Exhibit A Statement of Work ; an annual Co-Investment Report (Attachment II); and a Final Program Outcomes Report (Attachment III) describing the cumulative outcomes for all Tasks in Exhibit A Statement of Work.

Reporting Due Dates
Provide copy(ies) of any
subcontracted agreements/MOU’s
necessary to implement the
funded program in advance for
County approval.

Before subcontract agreement(s)/MOU(s) execution.

Submit monthly invoices with
supporting documentation Monthly
Participate in regular
Implementation Status meetings
with CEO-HI to discuss program
implementation and operations,
technical assistance needed, etc.

Bi-monthly
Submit Quarterly Reports and
supporting documents.

Reporting Period* Due Date
January 1-March 31 April 15th
April 1-June 30 July 15th
July 1-Sept 30 October 15th
October 1-December 31 January 15th
*First Quarterly Report shall be due based on the schedule above, noting that the Reporting Period will begin based on agreement execution date. All Quarterly Reports will be required throughout term of the agreement.

Submit Co-Investment Report Annually
Submit Final Program
Outcomes Report
Reporting Period Due Date
Agreement execution-
Agreement expiration
Prior to agreement
expiration.

A
ll subcontracts, reports and invoices shall be submitted to the County CEO -HI. Invoices will not be paid without the associated report and must be submitted to the following:

C
ounty Project Manager: Onnie Williams III [email protected] And copy [email protected]
[email protected]
27 ATTACHMENT 1 - 27

EXHIBIT C

ATTACHMENT I
Quarter Reporting Period* Due Date
Q1 July 1-Sept 30 October 15th
Q2 October 1-December 31 January 15th
Q3 January 1-March 31 April 15th
Q4 April 1-June 30 July 15th
Provide approximate number achieved this quarter
This reflects the approximate number achieved for all quarters to-date.

Actual Output/Outcome:

Cumulative Actual Output/Outcome:

GLOSSARY OF TERMS

REPORTING PERIODS AND DEADLINES
* First quarterly report shall be due based on the schedule above, noting that the reporting period will begin based on the contract execution date.

1. Before you begin completing your responses, please ensure you have reviewed your contract to ensure alignment with the approved Statement of Work (SOW). Please ensure that all required supporting documentation (e.g., invoice) is up-to-date and accurate. Progress Reports are due each quarter; Please see Schedule below for your reference of the reporting periods and due dates.

2. All quarterly reports require that the following sheets contained within this Excel document be completed: (1) Cover, (2) Quantitative Data, and (3) Qualitative Narrative. If any of these are not completed, this will result in your report being returned to you to complete and resubmit for review. For any questions related to this report, please reach out to the County Project Manager listed in your SOW.

3. Cover - Please complete the Cover sheet contained within this Excel document. Please note, all information in the Cover sheet is required (do not leave any blanks).

4. Quantitative Data - The Key Performance Indicators and Targets from your SOW are pre-populated for you. Please complete columns E-P for the applicable quarter in the Quantitative Data sheet. Enter your outputs/outcomes and use the notes section to add any additional brief remarks if needed.

5. Qualitative Narrative - Please complete the Qualitative Narrative sheet contained within this Excel document for each program (tasks) approved in your contract's SOW. This qualitative data is intended to provide additional information on the progress reported by the City/COGs.

6. Quarterly reports, along with corresponding invoices for the reporting period, must be sent to: [email protected], with copy to [email protected] and the County Project Manager listed in your contract. Sending to alternative email addresses may cause delays in processing.

7. Once submitted, the quarterly report will need to undergo review from CEO Homeless Initiative and approval from the County Project Manager. Please note, incomplete quarterly reports will be returned to you and will require resubmission.

HOMELESS INITIATIVE

CITIES/COGS QUARTERLY PROGRESS REPORT GUIDE
SAMPLE
Please read this guide in its entirety and follow the instructions included to complete the quantitative and qualitative narrative as a part of your quarterly report submission. Quarterly reports should be submitted on a regular and timely basis and provide updates on your progress within the given reporting period.

INSTRUCTIONS FOR COMPLETING AND SUBMITTING QUARTERLY REPORTS 28 ATTACHMENT 1 - 28

EXHIBIT C

ATTACHMENT I
City/COG:

Reporting Period:

Quarter: Year:

Submitted By:

Submission Date:

Yes, invoice with supporting documentation (for this reporting period) is included.

No, there are no invoices for this reporting period.

This report is intended for Cities and Councils of Governments (COG) to complete to provide updates on their programs and activities to track progress, identify challenges, and assess the implementation of a program or project. Please complete this cover page and the Quarterly Report in its entirety with information for the Tasks, Key Performance Indicators, and Targets listed in your contract’s Statement of Work (SOW).

Local Solutions Fund-Local Homeless Services and Housing Programs Local Solutions Fund-Regional Coordination
COG/City Quarterly Progress Report
Contract #: Fund Type:
[insert name]
[insert date]
Is all corresponding documentation included with this progress report? (check one box)Attachments:

AO-
Q2: October 1-December 31
To be completed by City/COG
29 ATTACHMENT 1 - 29

EXHIBIT C

ATTACHMENT I
Actual
Output/Outcome
for this quarter
(enter numeric response only) Notes
Actual
Output/Outcome
for this quarter
(enter numeric response only)
Cumulative Actual
Output/Outcome Notes
Actual
Output/Outcome
for this quarter
(enter numeric response only)
Cumulative Actual
Output/Outcome Notes
Actual
Output/Outcome
for this quarter
(enter numeric response only)
Cumulative Actual
Output/Outcome
Actual Completion
Date
(MM/DD/YYYY) Notes
Example: Enroll people experiencing homelessness into
interim housing
a. 17 participants placed into
interim housing
Quarterly 5
Behind target for this
quarter due to delay in
getting housing navigator
hired
15 20
Behind target for this
quarter but progress is
promising as we are much
closer to target
21 41
Exceeded target for this
quarter in interim housing
placements
17 58 06/30/23
Despite delays in securing
staff, met target for this
quarter and made good
progress throughout the
year in connecting PEH to
interim housing
a. [insert target from SOW] [insert timeline from SOW]
b. [insert target from SOW] [insert timeline from SOW]
c. [insert target from SOW]
[insert timeline from SOW]
d. [insert target from SOW]
[insert timeline from SOW]
e. [insert target from SOW] [insert timeline from SOW]
f. [insert target from SOW] [insert timeline from SOW]
g. [insert target from SOW] [insert timeline from SOW]
h. [insert target from SOW] [insert timeline from SOW]
a. [insert target from SOW] [insert timeline from SOW]
b. [insert target from SOW] [insert timeline from SOW]
c. [insert target from SOW]
[insert timeline from SOW]
d. [insert target from SOW]
[insert timeline from SOW]
e. [insert target from SOW] [insert timeline from SOW]
f. [insert target from SOW] [insert timeline from SOW]

1.A.iii [insert KPI/Metrics] a. [insert target from SOW] [insert timeline from SOW] a. [insert target from SOW] [insert timeline from SOW]
b. [insert target from SOW] [insert timeline from SOW]
c. [insert target from SOW]
[insert timeline from SOW]
a. [insert target from SOW] [insert timeline from SOW]
b. [insert target from SOW] [insert timeline from SOW]
c. [insert target from SOW]
[insert timeline from SOW]
d. [insert target from SOW]
[insert timeline from SOW]
a. [insert target from SOW] [insert timeline from SOW]
b. [insert target from SOW] [insert timeline from SOW]
c. [insert target from SOW]
[insert timeline from SOW]
d. [insert target from SOW]
[insert timeline from SOW]
1A.ii
1A.i
[insert KPI/Metrics]1B.ii
1A.iv [insert KPI/Metrics]
1B.i [insert KPI/Metrics]
Task1B: [insert name of program]
1A.iii
[insert KPI/Metrics from SOW]
[insert KPI/Metrics]
Task 1: [insert category/area]
Task1A: [insert name of program]
Q4: April 1-June 30Q2: Oct. 1-Dec. 31
City/COG to complete:

Q3: Jan. 1-March 31
Key Performance Indicator
[KPI]/Metrics
Target
Output/Outcome Timeline
Q1: July 1-Sept. 30
30 ATTACHMENT 1 - 30

EXHIBIT C

ATTACHMENT I

1. What action steps have you taken to ensure that program KPIs and targets are achieved? Describe specific strategies and processes. Also, indicate future revisions to action steps, if any. [Please enter your response here. Provide at minimum one paragraph response but limit your response to no more than three paragraphs.] [Please enter your response here. Provide at minimum one paragraph response but limit your response to no more than three paragraphs.]

2. What's working? (How has this program been effective? How has this impacted the community/population it's designed for? How has collaboration been with partners involved in the implementation? Share a minimum of one success story.

Qualitative (Narrative) Section

3. Were there challenges (in program implementation or for the city(ies)/COG, clients, etc.)? If so, how were they overcome? [Please enter your response here. Provide at minimum one paragraph response but limit your response to no more than three paragraphs.] Task 1B: [insert name of program]
Task 1: [insert category/area]
Task 1A: [insert name of program]
[Please enter your response here. Provide at minimum one paragraph response but limit your response to no more than three paragraphs.] Q1: July 1-Sept. 30
31 ATTACHMENT 1 - 31

EXHIBIT C

ATTACHMENT I

3. Were there challenges (in program implementation or for the city(ies)/COG, clients, etc.)? If so, how were they overcome? [Please enter your response here. Provide at minimum one paragraph response but limit your response to no more than three paragraphs.] 32 ATTACHMENT 1 - 32
Co-Investment Template: Cities and COGs
SAMPLE
The County’s New Framework to End Homelessness calls for Cities and Council of Governments (COGs) to co-invest in key strategies that accelerate and amplify impact locally and regionally to develop more permanent housing and provide pathways to housing and services for decommissioning encampments and meeting the needs of people experiencing homelessness.

Please complete the following two questions to provide more information on how your City/COG is co-investing to address homelessness and housing. Please include all relevant programs, adding additional cells to the tables if necessary. The goal of this document is to better understand the full set of investments and programs made by your City/COG outside of Local Solutions Funds (LSF). This document will help to identify the true costs associated with addressing homelessness with our shared jurisdictions and gaps in services that could be addressed through future funding opportunities.

Please send the completed forms to [email protected], copying Onnie Williams III, [email protected].

Example:
1) For programs funded by the Local Solution Fund (LSF), which are your City/COG co- investing in? Co-investment could be in the form of funding, staffing, resources, land, local legislation, etc. Please list the specific Task from the LSF Statement of Work (SOW) and describe the co-investment below.

Task: 2C Landlord Engagement and Assistance Program (Example) Co-investment Description: To support the Landlord Engagement and Assistance Program, the City is providing $100,000 in funding to support 2 additional FTEs. This builds upon the 2 FTEs funded under the LSF, totaling 4 FTEs. These FTEs are responsible for housing location and unit acquisition. Additionally, the City is providing office and meeting space to support landlord engagement and assistance program activities. (Example) Budgeted Costs to Supplement LSF (If applicable): $100,000 (Example) Funding Source of Co-investment (If applicable): General Funds (Example) 33 ATTACHMENT 1 - 33

2) Apart from programs funded by the Local Solutions Fund (LSF), what other direct investments is your City/COG making related to homelessness and housing? Please describe below.

Example:

Program Name: City Navigation Center (Example)
Co-investment Description: The City was successfully awarded Homekey 2 funding to construct a Navigation Center in the City of X. This Navigation Center will provide 60 interim housing units and supportive services including housing navigation, case management, etc.

The Navigation Center is expected to open in November 2023. (Example)

Key Metrics (Example: Number of Interim or Permanent Housing Units):
• Number of Interim Housing Beds/Units: 60 (Example)
Budgeted Costs (If applicable): $22,000,000 (Example)
• $19,000,000 Homekey 2
• $3,000,000 General Funds
Funding Source of Co-investment (If applicable): Homekey 2, General Funds (Example)

34 ATTACHMENT 1 - 34

Co-Investment Template: Cities and COGs
1) For programs funded by the Local Solution Fund (LSF), which are your City/COG co- investing in? Co-investment could be in the form of funding, staffing, resources, land, local legislation, etc. Please list the specific Task from the LSF Statement of Work (SOW) and describe the co-investment below.

Task:

Co-investment Description:

Budgeted Costs to Supplement LSF (If applicable):

Funding Source of Co-investment (If applicable):

Task:

Co-investment Description:

Budgeted Costs to Supplement LSF (If applicable):

Funding Source of Co-investment (If applicable):

Please add additional cells to the table if necessary.
35 ATTACHMENT 1 - 35

2) Apart from programs funded by the Local Solutions Fund (LSF), what other direct investments is your City/COG making related to homelessness and housing? Please describe below.

Program Name:

Co-investment Description:

Key Metrics (Example: Number of Interim or Permanent Housing Units):

Budgeted Costs (If applicable):

Funding Source of Co-investment (If applicable):

Program Name:

Co-investment Description:

Key Metrics (Example: Number of Interim or Permanent Housing Units):
36 ATTACHMENT 1 - 36
Budgeted Costs (If applicable):

Funding Source of Co-investment (If applicable):

Please add additional cells to the tables if necessary.

37 ATTACHMENT 1 - 37

FINAL PROGRAM OUTCOMES REPORT

GENERAL INFORMATION

ORGANIZATION Name

MULTI-JURISDICTIONAL
(if applicable)
If you are reporting on a multi-jurisdictional grant, list the partnering cities included in the contract

REPORT CONTACT Name Title Email Address

REPORTING PERIOD/CONTRACT TERM (MM/DD/YY – MM/DD/YY)

PROGRAM OUTCOMES

Please copy and paste the Statement of Work in the contract to provide activities and target outcomes.

Please complete the column titled “Final Cumulative Outcomes” with the outcomes achieved during the entire contract term. Please use separate tables for each program. Please add more rows or tables as needed.

Program 1:

Activities Target Outcome(s) Final Cumulative Outcome(s)

Program 2:

Activities Target Outcome(s) Final Cumulative Outcome(s)

Program 3:

Activities Target Outcome(s) Final Cumulative Outcome(s)

Program 4:

Activities Target Outcome(s) Final Cumulative Outcome(s)

SAMPLE
38 ATTACHMENT 1 - 38
NARRATIVE:

Please provide a descriptive response to the below questions. Successful practices and stories in preventing and combating homelessness will be compiled and published on the County website. There is no word limit for these responses.

1. Please provide a brief narrative to the activities above. If the target outcome(s) were not achieved, provide an explanation including troubleshooting and final outcomes.

2. Desc
ribe the City’s or Cities’ unique role that addressed the homeless individuals/families’ needs and system gaps. List as many as appropriate.

3. Were t
here challenges in implementing the program(s)? If so, how were they overcome? Please provide a detailed explanation.

4. Wil
l project(s) be sustained beyond this contract term? If so, please describe how the City will continue or build upon the work supported by this grant.

5. How w
ere your projects successful this contract term? Please include the following components:

Population(s) served; City/ies operation, programs and budget; Partners involved in the implementation of the program Funds (financial and in-kind); Community at large; Homeless system; and any other successes to share?
39 ATTACHMENT 1 - 39

Burbank City CouncilSeptember 26, 2023

Burbank City Council
September 26, 2023