DATE:
PARTIES:
TERM:
THIRD AMENDMENT
TO
PROFESSIONAL SERVICES AGREEMENT
May 1,2020
"CLIENT"
THE CITY OF BURBANK, a municipal corporation
Designated Official: Name: _,P"""a..,tnu,·c ... k...,Preu.,,"'sc""o!!Jtt'-------- Title: Commnnity Development Director
Telephone: (818) 238-5176
Mailing Address: 275 E. Olive Avenue
P. 0. Box 6459
Burbank, CA 91510
"CONSULT ANT"
AECOM Technical Services, Inc.
Representative: Name: Robert Lavey
Title: Yice President, Managing Director
Telephone: (213) 597-7787
Mailing Address: 300 S. Grand Avenue 10th floor
Los Angeles CA 90071
Original Commencement Date:
Original Completion Date:
I st Amended Completion Date:
2nd Amended Completion Date:
3rd Amended Completion Date:
August 10, 2016
August 31, 2018
August 31, 2019
August 31, 2020
December 31, 2021
COST OF SERVICE:
Original Cost of Service:
I st Amendment to Cost of Service:
2nd Amendment to Cost of Service:
3m Amendment to Cost of Service:
Revised Cost of Service:
$1,189,000.00
No change
No change
$31,000.00
$1,220,000.00
THIS AMENDMENT TO THE AGREEMENT MUST BE EXECUTED BY THE CONSUL TANT OR ITS REPRESENTATNE AND THEN APPROVED AS TO FORM BY Tiffi CITY
ATTORNEY BEFORE THIS AGREEMENT MAY BE EXECUTED ON BEHALF OF THE CITY OF BURBANK.
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ATTACHMENT 5 - 1
1.0 Purpose. Client and Consultant entered into a written agreement dated August 2, 2016, for Consultant to provide a Golden State Specific Plan and High Speed Rail Station Area Plan and an Environmental Impact Report ("Agreement"). On August 23, 2018, Client and Consultant agreed to extend the Completion date to August 31, 2019. On March 1, 2020, Client and Consultant agreed to extend the Completion date to August 31, 2020. Now, Client and Consultant desire to amend the term of the Agreement to December 31, 2021, and increase the Cost of Service for additional work with this amendment ("Third Amendment").
2.0 Amendment to Term. The term of the Agreement is amended and restated as follows:
"The term of this Agreement is from the Commencement Date until December 31, 2021; provided, however, that the term of this Agreement may be extended by written amendment executed by authorized representatives of each of the Parties or may be earlier terminated as provided in the original Agreement."
3 .0 Amendment to Exhibits A and B. Exhibit A to the Agreement, titled "Scope of Services", is hereby replaced in its entirety with "Exhibit A" attached to this Third Amendment.
Exhibit B to the Agreement, titled "Schedule of Compensation", is hereby replaced in its entirety with Exhibit B attached to this Third Amendment. The Client shall pay for the services of Consultant set forth in Exhibit A attached to this Third Amendment as indicated on the Schedule of Compensation set forth in Exhibit B attached to this Third Amendment.
4.0 Ratification of Professional Services Agreement. All other provisions of the Agreement, dated August 2, 2016, not inconsistent with this Third Amendment, shall remain in full force and effect.
In recognition of the obligations stated in this Third Amendment, the parties have executed this Third Amendment on the date indicated above.
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"CONSULTANT"
AECOM Technical Services Inc.
Signature
Name (Please Print)
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"CITY"
City of Burbank
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Patrick Prescott
Name
Community Development Director
Title
ATTEST:
Office of the City Clerk
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zizette Mullins. MMC, City Clerk
Approved as to Form
Burban City Attorney·s Office
By: �
Signature
lain MacMillan
Name
Assistant City Attorney
Title
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ATTACHMENT 5 - 3
EXHIBIT A
SCOPE OF SERVICES
Golden State Specific Plan (GSSP) and High Speed Rail Station Area Plan, and Envirornnental Impact Report
TASK 1: Project Management, Organization and Work Plan
Subtask 1.1: Partnering Session and On-going Project Management AECOM will conduct a project kick-off meeting and partnering session with City staff within a month of receiving the NTP. The purpose of the workshop will be to gain an understanding of City expectations and goals; discuss the work plan, schedule, and relevant issues and concerns; review and learn about concurrent and related studies and plans; discuss roles and responsibilities; agree upon a schedule for ongoing meetings; and confirm appropriate contacts. By gaining a clear understanding of your expectations at the project outset, AECOM will avoid rework and delays and deliver a Specific Plan and EIR that explicitly responds to your needs. The partnering session provides the project team a forum to share aspirations and establish relationships that will last through the life of the project.
This subtask also includes ongoing project management time for weekly check-in meetings, budget and schedule review, invoicing, anti manag"ment of subconsultants.
Subtask 1.1 Deliverables:
• DI -Clarification of roles and responsibilities
• D2 -Project Kick-off Meeting
Subtask 1.2: Work Plan
Within a month of receiving the Notice to Proceed (NTP), AECOM will develop a Project Work Plan (WP), which will provide a detailed breakdown of the team member roles and responsibilities, detailed scope of work, deliverables, cost, and an overall work flow chart with critical milestones, work activities, and relationships between those activities identified. The WP will provide a road map for the project from start to finish. AECOM will utilize the WP as a living document throughout the duration of the assignment to monitor schedule and budget adherence, and communicate early, often, and proactively with the City to keep the project on track.
Subtask 1.2 Deliverables:
• D3 - lnterim Report (Comprised of a cover page, revised scope of work, schedule, and budget)
• D4 -Prepare Meeting Agendas and Minutes
• D5 -Project Work Plan
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Subtask 1.3 Technical Working Group
AECOM is aware and familiar with the multiple stakeholders and agencies with interests and authority over the GSSP and SAP. We will assist in the establishment of a Technical Working Group (TWG) to manage roles and responsibilities and coordinate planning efforts. The TWG will consist, at mioimnm, of representatives from the City, Authority, and Metro. Rather than simply presenting information to the TWG, we envision working with them in a hands-on fashion to develop draft materials and incorporate collaborative partnerships and sustainability goals. We will meet with the TWG at up to four key milestones during the project to receive input on early strategies, internal drafts, and public release drafts. The TWG briefings will be used as a sounding board to present ideas on the content and to solicit input on the plan direction and focus.
Subtask 1.3 Deliverable:
• D6 - Establish technical working group (TWG)
Task 1 Deliverables
De/i11erables Deliverable to:
HSR
D1 - Clarification of roles and X responsibilities
D2 - Project Kick-Off Meeting X
D3 - Interim Report (Comprised of a
cover page, revised scope of work.
schedule. and budget)
D4 - Prepare Meeting X Agendas and Minutes
D5 - Project Work Plan X
D6 - Establish technical working group X (TWG)
Metro City
X
X X
X
X
X X
X X
X
TASK 2: Public Participation and Outreach, Stakeholder Education and Engagement Community engagement is at the heart of successful planning. While a sound technical approach is necessary to produce accurate, meaningful content for the Plan, the process used to arrive at key decisions is equally important. It is important that the planning process builds support develops social capital and extends participation throughout and beyond the life of project. Perhaps most important is that people feel that they have had an opportunity to have their voices heard and that they see their hopes, concerns, and priorities reflected in the Plan. The City of Burbank has already laid the groundwork for collaboration through the linkBURBANK planning process and other ongoing projects. The charge of this effort is to build on that strong foundational effort and create a platform for continued dialogue, partnerships, and engagement.
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Subtask 2.1: Public Outreach Plan
AECOM will prepare, within the frrst month of receiving Notice to Proceed (NTP), an Outreach Strategy and Engagement Strategy that establishes overall goals, messaging themes, meeting and community event schedules and formats, identifies stakeholders, outlines content for input activities, describes staffing and notification responsibilities. We will maintain the Outreach Strategy as a flexible, working document with periodic review of goals and results to refine outreach approaches.
Task 2.1 Deliverable:
• D7 - Outreach Strategy and Engagement Plan
Subtask 2.2: Branding/Messaging
AECOM and team member Selbert Perkins Design (SPD) will collaborate at an early stage with the City to develop a brand that unifies all associated materials, while conveying their unique qualities. Branding and messaging will be used for meeting and event materials, documents, and media communications. Branding elements should build on the efforts and messaging of linkBURBANK.. Messaging, images, and graphic styles should form a related and consistent visual and thematic palette that runs through all printed and electronic products. In our prior work, we have emphasized the use of fun, simple, and accessible graphics, including a primary logo, along with infographics to convey technical information, icons to reinforce key themes, and messaging that relates the planning purpose to every day, quality oflife issues.
Task 2.2 Deliverable:
• D8 - Outreach Materials and Graphics (One branding and messaging package with color palette, logos, and fonts)
Subtask 2.3: Online Engagement
AECOM proposes to continue utilizing the linkBURBANK.com portal and update with new layout and graphics as necessary (within three months of receiving NTP). We understand that we will collaborate with the City to develop appropriate content for the selected online tools. AECOM will also provide content for Facebook and prepare content for "e-Blasts" for the City to send out to announce opportunities to provide public input or when there are project milestones.
Task 2.3 Deliverables:
• D9 Update website and Faccbook page with new layout, graphics, and content • D10 - Prepare content for "e-Blasts" for the City to send out to announce community workshops #1, #2, and#3
Subtask 2.4: Stakeholder Education {Outreach)
AECOM will evaluate and research areas similar to Buroank that have or plan on integrating high speed rail into their respective city plans. The focus of the session will be to share best-practices, case BEN\aecom golden state 3rd amd scope and extern term
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study examples, and other research that can be used to build support for the plan and understanding for the importance within Burbank. The research will be shared with key City staff, stakeholders, and possibility City Council.
In addition, AECOM and the City will host one round of meetings with key stakeholders in the study area. Stakeholders will include local property and business owners, brokers, architects, developers, and any relevant co mmunity groups. The purpose of these meetings will be to uncover property and business owner future plans and existing activity, desires for the area, and on-the ground insights. Brokers, architects, and developers will provide important market information, as well as insights about challenges related to existing regulations.
Task 2.4 Deliverables:
• D 11 -Memo or presentation summarizing research of other HSR station areas • D12-Attendance at up to ten (IO) stakeholder meetings, agendas, and meeting notes Subtask 2.5: Community Workshops
Workshops represent significant opportunities to share information and obtain structured input from residents. Our philosophy is that these meetings must feature interactive elements to engage participants and provide relevant, timely feedback for developing the plan and urban design framework. AECOM will host the initial workshop (of three total workshops) following the NTP.
The first workshop shall serve as a visioning and listening forum. Two additional workshops will be held at strategic milestones during the process, punctuating generally the development of alternatives and presentation of the preferred plan. AECOM will organize, staff, and facilitate all sessions, including scheduling and coordination, preparation of materials, meeting logistics, notification, and workshop notes. We will also make meeting content available online and work to leverage online tools for public engagement to ensure that everyone is able to provide input even if they cannot attend a community workshop. Because large workshops can require the support of 10 or more staff, AECOM has assumed that the City will provide at least five staff at each public workshop.
Task 2.5 Deliverable:
• D13 -Organize, facilitate, and staff three (3) Community Workshops, plus summary notes Subtask 2.6: Briefings to Commission, Council, Staff Committees During the land use alternative development process it is anticipated that AECOM staff will be requested to assist with briefings of the City Council and Planning Commission, as well as staff committees or key staff, such as the City Manager. AECOM has assumed budget for up to five ( 5)briefings.
Task 2.6 Deliverables:
• Dl4-Powerpointpresentations and attendance at up to five (5) briefings BEN\aecom golden state 3rd amd scope and extern term
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