1 RESOLUTION NO. 24-29,507
A RESOLUTION OF THE COUNCIL OF THE CITY OF
BURBANK APPROVING THE ESTABLISHMENT OF THE
SALARY AND CONFLICT OF INTEREST CODE
DESIGNATION FOR THE CLASSIFICATION OF
CONTRACTS ADMINISTRATOR
THE COUNCIL OF THE CITY OF BURBANK RESOLVES:
1. The Position Classification, adopted by Resolution No. 9240 on the 16 th day
of June, 1953, as amended, is further amended by the addition thereto of the classification of Contracts Administrator. This classification is added with a title and specification as set forth in Exhibit A, and a biweekly salary as follows:
CTC Barg. Code Job Series Grade Step 1 Step 14 0223 BMA Financial M.1467 $3,914.36 $5,147.38
2. After review and consultation by the Management Services Department, City Clerk’s Office and the Office of the City Attorney, it has been determined that this classification is a Designated Position as defined in the City’s Conflict of Interest Code and shall be required to file a form 700 St atement of Economic Interests as required by Government Code § 81000 et seq. and shall be required to report in disclosure categories 1-6.
3. The Financial Services Director is authorized to make such revisions, changes in summaries, fund totals, grand totals, and other portions of the budget document as necessary to reflect and implement the terms and provisions of this resolution.
PASSED and ADOPTED this 9th day of April, 2024.
_s/Nick Schultz______________
Nick Schultz
Mayor
Approved as to Form:
Attest: Office of the City Attorney
_s/Kimberley Clark____________ By: _s/Joseph H. McDougall____ Kimberley Clark, City Clerk Joseph H. McDougall City Attorney
24-29,507
2 STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF BURBANK )
I, Kimberley Clark, City Clerk of the City of Burbank, do hereby certify that the foregoing Resolution was duly and regularly passed and adopted by a vote of the Council of the City of Burbank at its regular meeting held on the 9th day of April, 2024 by the following vote:
_s/Kimberley Clark____________
Kimberley Clark, City Clerk
AYES: Anthony, Mullins, Takahashi, Perez, and Schultz.
NOES: None.
ABSENT: None.
24-29,507
3 Exhibit A
Resolution for the Classification of Contracts Administrator
CITY OF BURBANK
CONTRACTS ADMINISTRATOR
DEFINITION
Under general direction to provide responsible, professional -level administrative and technical support in contract preparation and administration consultation; and perform related work as required.
ESSENTIAL FUNCTIONS
Prepares and reviews City contracts in support of and related to contract files, agreements, reports, and other related documents; administers and monitors contracts in compliance with Citywide policies and regulations, the City’s Municipal Code and Administrative Procedures, insurance and bond requirements, and business registration requirements; reviews and revises vendor agreements, and seeks City Attorney’s Office (CAO) legal review and guidance when necessary; ensur es deliverables in vendor contracts are being met; r esearches, analyzes, gathers, and compiles data based on various rules, codes, ordinances, and resolutions pertaining to contracts; prepares or reviews preparation of draft contracts and agreements and works with originator in the development of scopes of services for review; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; ensures continuity of contract requirements; analyzes problems and evaluates altern atives; negotiates and resolves contract issues; responds accurately to requests and inquiries, and makes appropriate recommendations; interprets and applies rules, regulations, and policies related to contracts; explains general rules and regulations, programs, and procedural information to City departments and evaluates risk in an advisory capacity; provides effective customer service; establish and maintain effective working relationships with all levels including fellow employees, supervisors, contractors, vendors, and the public; drives on city business.
MINIMUM QUALIFICATIONS
Employment Standards:
• Knowledge of – advanced principles and practices of contract administration, time deadlines, and other related requirements of contract administration; the Uniform Commercial Code (UCC) and its application to contracts when needed as a “gap- filler”; experience with various types of contracting methods, including, but not limited to Lump Sum/Firm -Fixed-Price (LS/FFP), Cost Plus, Time and Material (T&M), and Task Order -based Job Order (On Call) contracting; negotiating agreements; administrative regulations and purchasing policies; insurance and indemnification policies, limits, and types of coverage; pertinent federal, state, and local laws, codes, and regulations, including Federal Acquisition Regulations (FAR) and Code of Federal Regulations § 2 CFR 200, and the Burbank Municipal Code; general legal principles 24-29,507
4 and procedures related to contract development and administration; services and activities involved in a contract administration function; document management policies, procedures, and techniques; cont ract writing and document preparation; financial record keeping and reporting; budgetary and procurement processes; report writing; federal, state, and local government organizations; spelling, grammar and punctuation.
• Skill in – preparing risk -equitable and appropriate contracts, reports, and records; operating modern computers and related software; providing customer service; terms and conditions negotiation; applying regulatory oversight considerations into development of scopes of work; understanding t he needs of municipal government and incorporating the values of good stewardship and fair practices into the City’s contractual relationships.
• Ability to – effectively and accurately prepare or support the preparation of contracts from standardized templates under a certain dollar threshold; understand and interpret various internal agreements, and memorandum of understandings (MOUs); analyze, revise, and evaluate external contracts; effectively research and extract pertinent data from a variety of source s including scopes of service; read, interpret, and apply pertinent codes, laws, ordinances, and statutes; review and interpret projects; perform technical research; accurately draft a variety of reports, spreadsheets, and other related documents regarding internal and external contract concerns; communicate effectively, both orally and in writing; establish and maintain effective working relationships with supervisors, fellow employees, contractors, vendors, and the public; work independently, using judgment in making decisions within the scope of authority; analyze problems and evaluate alternatives; negotiate and resolve contract issues; respond accurately to request and inquiries, and make appropriate recommendations.
Education/Training: Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for acceptable job performance as determined by the City. Examples include but are not limited to graduation from an accredited college or university with a bachelor’s degree in business administration, public administration, law, or contract management, and five years of progressively responsible experience in contract administration or regulatory oversight.
License & Certificates: A valid California Class “C” driver’s license or equivalent at time of appointment.
SUPPLEMENTAL INFORMATION
Desirable Qualifications: One or more of the following certifications: Certification as a Certified Commercial Contract Manager (CCCM); Certified Federal Contract Manager (CFCM); Certified Professional Contract Manager (CPCM) through the National Contract Management Association (NCMA); National Institute of Governmental Purchasing (NIGP) Certified Procurement Professional (NIGP -CPP) through the Institute of Public Procurement; Certified Paralegal (CP) certificate. Membership and participation in the NCMA and NIGP; certification in Federal Acquisition Regulations (FAR) for grant funded projects. A university-level certificate in contract management. Governmental experience in contract administration.
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