RESOLUTION NO. ______
A RESOLUTION OF THE COUNCIL OF THE CITY OF
BURBANK APPROVING A TEN-YEAR AGREEMENT
BETWEEN THE CITY OF BURBANK AND INFRAMARK,
LLC. FOR THE CONTRACT OPERATION AND
MAINTENANCE OF THE CITY OF BURBANK WATER
RECLAMATION PLANT, INDUSTRIAL WASTE
MANAGEMENT PROGRAM, AND ILLICIT STORMWATER
PROGRAM.
THE COUNCIL OF THE CITY OF BURBANK FINDS:
A. The City of Burbank owns and operates the Burbank Water Reclamation Plant (BWRP), the Beachwood Pump Station, the Beachwood/Sparks forcemain, and the Beachwood Pump Station Motor Control Center (collectively, “Treatment Facilities”).
B. On November 30, 2023, the City i ssued RFP No. PW -2023-001 for the “Contract Operation and Maintenance of the Burbank Water Reclamation Plant and Associated Facilities, Industrial Wastewater Pretreatment Program, And Illicit Stormwater Program.”
C. The City received three proposals . The City evaluated the three proposals in accordance with the Burbank Municipal Code and the applicable administrative procedures, and the top-ranked proposal that presented the best overall value to the City was submitted by Inframark, LLC . The results of this evaluation were communicated to the proposers on or about March 27, 2024, and after, submitted to the City Council for their approval in accordance with applicable law.
D. As part of the approval, the City Council desires to authorize the Public Works Director, as designee of the City Manager, to finalize and execute the agreement with Inframark, LLC.
E. Approval of this agreement is categorically exempt under the California Environmental Quality Act (CEQA) Section 15301, which exempts the operation, repair, maintenance, and minor alteration of existing public structures and facilities (including publicly owned utilities used to provide sewerage services) that involve negligible or no expansion of existing or former use. This project includes the contract operation and maintenance of the Treatment Facilities and administration of the City’s IPP and ISP, and there are no exceptions or unique circumstances that apply that would affect the application of this exemption.
THE COUNCIL OF THE CITY OF BURBANK RESOLVES:
1. The foregoing recitals are true and correct.
2. This resolution is categorically exempt from the California Environmental Quality Act (CEQA), pursuant to Section 15301 of the State CEQA Guidelines. Staff is authorized to file notice of this exemption in accordance with applicable law.
3. The City Council determines that this proposal represents the best value and approves the award of contract to Inframark, LLC. The terms and provisions of the agreement between the City of Burbank and Inframark, LLC for the operation and maintenance of the City of Burbank Water Reclamation Plant, implementation of the Industrial Waste Management Program, and Illicit Stormwater Program, attached to the May 21, 2024 agenda item and staff report, are hereby approved.
4. The Public Works Director, as designee of the City Manager, is authorized to execute the agreement on behalf of the City, and to make modifications to the agreement subject to the review and approval of the City Attorney’s Office as may be necessary to finalize this agreement.
5. If approved by the City Council, through the annual budget process or otherwise, t he Public Works Director is authorized to approve capital projects under $200,000 by amendment or by using the Additional Services Change Orders (ASCOs) procedure outlined in the agreement , subject to the review and approval of the amendment and any applicable bonds or insurance, by the City Attorney’s Office.
6. The list of capital projects planned to be funded each Fiscal Year (FY), beginning with FY 2024/25, for the Treatment Facilities, as set forth in Exhibit A, is hereby approved. Capital projects under $200,000 for all subsequent fiscal years of the agreement may be approved by City Council as part of the annual budget process and can be approved through a similar process as described above for FY 2024/25, or any other process as permitted by applicable law.
7. For work performed under the agreement involving construction, alteration, or improvement of City-owned buildings or structures, the City Council hereby delegates authority to the Public Works Director, or his or her designee(s), to review, and in his or her discretion, to approve, the final plans and specifications for such work.
8. The City Council also hereby designates the Public Works Director , or his or her designee(s), to execute all documents , including contract amendments and ASCOs, on behalf of the City.
9. The City Clerk is authorized to attest this agreement.
PASSED AND ADOPTED this __ day of May, 2024.
__________________________
Nick Schultz
Mayor
Approved as to Form:
Attest: Office of the City Attorney
_____________________________ By: _______________________ Kimberley Clark, City Clerk Kane Thuyen
Senior Assistant City Attorney
STATE OF CALIFORNIA )
CITY OF BURBANK ) ss.
COUNTY OF LOS ANGELES )
I, Kimberley Clark, City Clerk of the Cit y of Burbank, do hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the Council of the City of Burbank at its regular meeting held on the ____ day of May 2024, by the following vote:
AYES:
NOES:
ABSENT:
__________________________
Kimberley Clark, City Clerk
ITEM NO. PLANT AREA PROJECT DESCRIPTION ESTIMATED
COST
Laboratory:
1 Inductively Coupled Mass
Spectrometer (ICP/MS)
Replace the BWRP Laboratory's ICP/MS instrumentation and resume in-house analysis of trace metals for regulatory purposes (NPDES, Recycled Water, ISRCP, Stormwater)
$219,542
2 Total Recoverable Petroleum
Hydrocarbons (TRPH) Extraction
Equipment
Replace the BWRP Laboratory's Oil and Grease & Total
Recoverable Petroleum Hydrocarbons (TRPH) Extraction
Equipment
$55,147
ISRCP/ISP:
Headworks/Influent:
3 Rebuild Headworks Barscreen Rebuild the damaged bar screen removed from the south channel of headworks, which was previously replaced with a new screen. $86,249 4 Gear box for Barscreen /
Compactor with install and crane
Purchase a new gearbox with installation and crane fees. The old gearbox will be refurbished and placed on the shelf as a spare unit.
$21,562
Primary Area:
5 Rebuild 2 Primary Sludge Pumps Rebuild two primary sludge pumps. The first pumps is the backup primary sludge pump, and the second pump is a spare. $39,204 6 Isolation valves on suction and
discharge systems
Purchase one check valve and two isolation valves on the suction and discharge side of the primary sludge system. The cost includes installation.
$38,016
Equalization Area:
7 Rebuild one EQ pump Rebuild one Equalization Basin pump for each of the next two years (Nos 3 and 4 of 4). $92,379
8 EQ Inlet Gate with Actuator
Purchase a new EQ inlet slide gate with an actuator for one of the four gates on the suction and discharge side of the EQ Basin (over each of the next four years).
$19,602
Aeration Basins:
9 Rebuild MLR Pump Rebuild one Mixed Liquor Return (MLR) Pump used for aeration basin system. $16,200
10 Anoxic Zone Mixers
Purchase and install six new anoxic zone mixers for the Aeration Basin system. There are three mixers in each of the four aeration basin's anoxic zone.
$73,440
Exhibit A
BWRP Capital Improvement Projects Scheduled for FY 2024-25 Secondary Area:
11 RAS Pump Rebuild one Return Activated Sludge (RAS) Pump used in the secondary treatment process. $34,560
12 Secondary Clarifier Internal
Equipment (4 of 8 Clarifiers)
Rebuild the internal components of the Secondary Clarifiers (one secondary clarifier per year for seven years). Components consist of if flight drive units, chain, bull sprockets, wear strips, etc. $162,000
Chemical Feed:
13 Chemical Storage tanks
Purchase and install one new Sodium Hypochlorite Tank for the chemical feed system. Includes tank specifications and demolition removal of existing chemical tank.
$183,600
14 Flow Meters Purchase two new spare flow meters for the chemical feed and process flow meter. $37,951
Filter Area:
15 Tertiary Filter Pumps
Tertiary Filter Backwash Pump Replacement includes pump specifications, purchase and installation of one new Backwash Pump for the tertiary filter system.
$59,400
16 Tertiary Filter Waste Wash Basin
Capacity
Specification and engagement of a qualified consultant to develop a design engineering plan to increase the capacity of the Tertiary Filter Waste Wash Basin.
$14,605
Disinfection Area:
17 Sodium Bisulfite Mixer
Purchase one Franklin Sodium Bisulfite (SBS) Mixer. Cost to repair mixers exceed cost to purchase a new mixer each year.
Mixers are used for proper dosing and mixing for Sodium Bisulfite just before discharging final effluent into the Burbank Western Channel.
$12,862
18 SBS Chemical Pumps / Skid
Replacement
Specification, purchase and installation of 2 new Sodium Bisulfite (SBS) Pumps and associated skid components for the chemical feed system.
$74,372
General:
19 Fund Contingencies This project provides an emergency source of funding when the need for unanticipated and unbudgeted capital items arises. $332,046 20 Controls & Instrumentation
Plant Control System Upgrade - Phase 1 includes a wide range of SCADA hardware and software upgrades, and overall system modernization.
$716,100
Beachwood Pump Station:
21 Beachwood Pump Station Pumps Rebuild Two Beachwood Pumps/Remove and Installation $137,630 22 Beachwood Pump Station Force
Main Cleaning Perform Cleaning of Beachwood Pump Station Force Main $87,574 $2,514,041
(With 8%
Admin Fee
Added)
TOTAL =