1 STAFF REPORT
DATE: June 4, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Kimberley Clark, City Clerk
BY: Melissa Dekermenji, CMC, Records Manager
Maria Sanchez, Municipal Records Clerk
SUBJECT: Appointment to Fill One Vacancy on the Sustainable Burbank Commission for an Unexpired Term
RECOMMENDATION
Appoint one member to the Sustainable Burbank Commission to fill an unexpired term ending July 31, 2025.
BACKGROUND
All Board, Commission, and Committee (BCC) Members shall be appointed by a three- fifths (3/5) vote of all Council Members and serve without compensation from the City. No person shall serve on more than one BCC at the same time. Vacancies on a BCC occurring during the term of office shall be filled within 90 days from the date the vacancy occurs. Any person appointed to fill a vacancy shall hold office for the remainder of the unexpired term. In addition, all applicants must be electors of, and reside in, t he City of Burbank with the exception of three positions on the Burbank Cultural Arts and the Sustainable Burbank commissions as established in Ordinance No. 16- 3,874 adopted 2/9/2016 (per Burbank Municipal Code Sections 2-1-404, 2-1-405, 2-1-406, and 2-1-407).
Once a vacancy is established, the City Clerk advertises the vacancy for 30 days, accepts applications, and provides applications received to the City Council for consideration.
Applicants have the option of applying for up to two BCCs, indicating their first and second choice.
The voting process established allows for each Council Member to vote as many times as there are vacancies on the BCC being considered; the applicants receiving a majority of the votes in the first round are either appointed or move into the second round, if CITY CLERK’S
OFFICE
2 necessary. The process continues for as many rounds as are necessary to attain the correct number of applicants to fill the vacancy(ies).
Sustainable Burbank Commission
On October 14, 2008, Council adopted Resolution No. 27,796 establishing the Sustainable Burbank Task Force as a 15 -member body intended to advise and make recommendations to the City Council on matters related to the implementation of the Sustainability Action Plan and to help engage the community by participating in various public education, outreach, and promotional activities related to environmental sustainability. Nine (9) members are appointed by Council. The remaining six (6) members are comprised of one representative each from the Chamber of Commerce, Youth Board, Planning Commission, and Burbank Water and Power (BWP) Board; the Superintendent of the Burbank Unified School District (BUSD) or their designee; and the Executive Director of the Burbank -Glendale-Pasadena Airport Authority (Airport Authority) or their designee. On August 23, 2011, Council approved Resolution No. 28,392, renaming the Sustainable Burbank Task Force to the Sustainable Burbank Commission and revising the role of the six members who are representatives from voting to non-voting members.
On February 9, 2016, Council adopted Ordinance No. 16- 3,874 which added the Sustainable Burbank Commission to the Burbank Municipal Code § 2-1- 424. The Sustainable Burbank Commission advises and makes recommendations to the City Council on matters related to the implementation of the City of Burbank Sustainability Action Plan and helps engage the community by participating in various public education, outreach, and promotional activities related to environmental sustainability.
The composition of the Commission changed as followed:
• N ine (9) members,
o S ix (6) Burbank residents;
o Three (3) members (may be residents or non- residents) representing the business community at large and engaged in environmental issues, the real estate or development industry, or the faith-based or non-profit community. • Non-voting liaisons from the following: Board of the Chamber of Commerce, Youth Board, Planning Commission, and Burbank Water and Power Board; the Superintendent of the Burbank Unified School District or their designee; and the Executive Director of the Burbank -Glendale-Pasadena Airport Authority or their designee.
DISCUSSION
On April 10, 2024, the City Clerk's Office began advertising and accepting applications for one vacancy on the Sustainable Burbank Commission for an unexpired term ending July 31, 2025, created by the appointment of Jason Bennett to the Planning Commission.
To obtain qualified candidates, a Notice of Vacancy was advertised through the following:
• City website
• City Council meeting announcements
3 • All social media platforms managed by the City Clerk’s Office • Press release sent to the Los Angeles Times, Burbank Leader, and MyBurbank.com
• Notices posted on the City Hall Bulletin Board
• Community groups and organizations
• Constant Contact Email Notification
The deadline to submit applications to the City Clerk’s Office for the Sustainable Burbank Commission was Friday, May 10, 2024, at 5:00 p.m. The City Clerk’s Office received 11 applications: Armond Matevosian, Nicholas Schenck, Lulut Garcia- Ladia, Tenny Minassian, Charles Wilson, Gail Shaw-Hawkins, Emma Abrahamian, Carrie Diaz, David Roesner, Nelson Better, and Nicole Bussard. The applications are listed in the order received.
Please note that Gail Shaw-Hawkins has also applied for the Hollywood Burbank Airport Citizen’s Advisory Committee . This applicant’s name will not be removed from consideration given the limited term and the City’s past practice of appointing individuals to external agencies.
ENVIRONMENTAL REVIEW
This activity has no potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and, as such, is not a “project” subject to the requirements of the California Environmental Quality Act (CEQA) 14 Cal. Code Regs § 15378.
FISCAL IMPACT
There is no fiscal impact associated with this item.
CONCLUSION
The City of Burbank and the community both realize substantial benefits from civic involvement. Appointments to the City’s boards, commissions, and committees help to encourage public participation in the governmental process and ensure Burbank residents have a voice.
ATTACHMENT
Attachment 1 – Applications and Resumes
Attachment 2 – Burbank Municipal Code § 2-1-424