Policy Regarding City of Burbank Board, Commission and Committee Business Cards
I. PURPOSE:
The C
ity of Burbank recognizes the importance of utilizing business cards when such use is consistent with the duties or purpose of the City of Burbank Board, Commission or Committee (BCC). The purpose of this document is to outline the process of obtaining official business cards for members of any BCC. This document will also prescribe a code of conduct specifying the authorized and unauthorized uses of City of Burbank BCC business cards.
II. PROCEDURE:
A. Disc
ussion regarding obtaining business cards for a BCC must be brought forth by a member or commissioner during the regular meeting’s “Future Agenda Items” section of the agenda.
B. The di
scussion shall return to the BCC once it is listed as an item on the official agenda of a regular meeting.
C. Once
on the agenda and brought forth during the BCC’s regular meeting, the BCC must provide a written justification for the necessity of business cards for its members.
D. The BCC m
embers will take a vote to confirm their justification and agree to abide by the code of conduct set forth for the usage of the business cards.
E. Just
ifications will be brought forth to the City Council for approval.
III. BUSINESS CARD CODE OF CONDUCT
Members of any City of Burbank BCC shall be authorized to use business cards indicating their affiliation to their particular BCC. Proper use of City of Burbank BCC business cards is limited to official communication or informational exchanges made necessary by the scope of the BCC’s duties or purpose. Business cards may also be utilized for community outreach and educational purposes directly relating to the BCC. The City of Burbank and City Council have the right to revoke business cards or remove a member from a BCC if business cards are used inappropriately or in a manner inconsistent with the mission or purpose of the BCC. Improper usage also includes, but is not limited to, creating an appearance of authority where none exists, facilitating unprofessional behavior that may reflect poorly on the City of Burbank, and adding their personal contact information to the business cards. Creating and printing unofficial business cards using the City of Burbank branding or seal is strictly prohibited. All business card requests must be approved by the City Council.
ATTACHMENT 1 - 1
IV. BUSINESS CARD CONTENT
All BCC member business cards will follow the business card mockup as seen in Exhibit A and will strictly include only the name of the member/commissioner, the name of the BCC, a general email provided to the BCC by its department staff liaison, the BCC’s affiliated City department’s main phone number, and the Burbank City Hall mailing address. Business cards will also indicate the expiration date of the member/commissioner’s term within the BCC. If reappointed once a term has expired, a new set of business cards indicating the renewed term will be distributed. Content outside of what is listed here will not be permitted including personal contact information or non-city business information. Members of any City of Burbank BCC are allowed one set of 150 business cards produced by the City within a twelve month period. An example of the official City of Burbank BCC business card is shown below.
EXHIBIT A
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