ATTACHMENT 1
1 RESOLUTION NO.
A RESOLUTION OF THE COUNCIL OF THE CITY OF
BURBANK APPROVING AN AMENDMENT TO INCREASE
THE COST TO BID SCHEDULE NO. 1508, IN THE AMOUNT
OF $3,968,363.72 ; AMEND THE FISCAL YEAR 2024 -25
BUDGET TO APPROPRIATE SUCH FUNDS ; AND
AUTHORIZE THE PUBLIC WORKS DIRECTOR TO
EXECUTE THE CONTRACT AMENDMENT
THE COUNCIL OF THE CITY OF BURBANK FINDS:
A. In an effort to properly plan for future development and provide the anticipated sewage conveyance capacity within the City of Burbank (“City”), the Public Works Department completed a Sewer System Master Plan in 2006 (“Sewer Master Plan”).
B. As part of the Sewer Master Plan, the City executed Bid Schedule No. 1508 for the Providencia Sewer Improvement Project, Phase 2 (“Project”) to provide 1,500 feet of new parallel or upsized sewer pipe.
C. City Council, pursuant to Bid Schedule 1508, awarded the contract in an amount of $2,820,596.00 which included a 15% construction contingency in an amount of $367,903.50 to Creative Home/ DBA Chi Construction (“Contractor”) on November 15, 2022.
D. To date, approximately 200 feet of pipe remains to be installed to complete the project. This requires a new steel casing to be jack -and-bored within an existing steel casing that goes underneath both the railroad tracks and the I-5 Freeway.
E. The Project was originally slated to be completed in July 2023, however, significant delays and additional costs have accumulated primarily due to six (6) utility conflicts that were either unmarked, were at different locations/depths from record drawings, or that required verification by the respective utility companies. These utility conflicts include two parallel abandoned Southern California Gas lines, an abandoned private sewer lateral, a live fiber optic line, an abandoned Burbank Water and Power electrical conduit, and a live 20-inch oil pipeline.
F. Upon discovering these conflicting utilities , Burbank Public Works Department (“Public Works”) contacted each utility provider to discuss the Project and obtain approvals to remove and/or relocate the utility. As a result, significant delays occurred in progression of the Project.
G. Most significantly, the oil pipeline was located within the Southern California Railroad Association (SCRRA) right -of-way. To resolve this conflict, the City’s design consultant proposed to excavate in the SCRRA right-of-way beyond the oil pipeline at the
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2 edge of the existing steel casing. After the revised plans were approved by SCRRA and after excavation occurred, PW was unable to locate the existing steel casing.
H. Public Works must now pothole closer to the railroad tracks and prepare to use locator technology to identify the exact location of the edge of the existing steel casing. Once the steel casing is located, a solution can be designed and submitted to SCRRA for their review and approval before additional work can be done on this Project.
I. Upon excavation, a sewer bypass was required to be installed to prevent the disruption of sewer services. The sewer bypass requires 24/7 observation, which has increased the cost of services under the Project.
J. Due to the unforeseen conditions and SCRRA’s extensive review times of proposed design solutions, the Project cannot be completed under the current budgeted amount. It is estimated that an additional $3,968.363.72 will be needed to complete the Project.
THE COUNCIL OF THE CITY OF BURBANK RESOLVES:
1. Fiscal year 2024/2025 budget shall be amended to recognize $1,784,996.37, from 494.PW23C.15032.0000.19260.0000 Water Reclamation and Sewer Plant Operations & Maintenance Infrastructure Work - Sanitary Sewer Repairs/Upgrades, and to appropriate $ 2,183,367.35 from 494.ND000.30011.0000.000000.00000 Water Reclamation and Sewer Fund, Non- Departmental Assigned Fund Balance to the Project’s expenditure account number 494.PW23C.15032.19260.0000 (Water Reclamation and Sewer Plant Operations & Maintenance Infrastructure Work – Sanitary Sewer Repairs/Upgrades) for a total of $3,968.363.72 for the subject construction work.
2. An amendment to the cost of the Project under Bid Schedule 1508 is hereby approved for the additional amount of $3,968.363.72.
3. The City Manager or his designee, including the Public Works Director, is authorized to execute and attest an amendment to increase the cost to Bid Schedule 1508 in an amount of 3,968.363.72.
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3 4. Any amendment entered into under Bid Schedule 1508 shall be retained as a permanent record.
PASSED and ADOPTED this 27th day of August, 2024.
__________________________
Nick Schultz
Mayor
Approved as to Form:
Attest: Office of the City Attorney
_________________________ By: _______________________ Kimberley Clark, City Clerk Ray Johal
Senior Assistant City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF BURBANK )
I, Kimberley Clark, City Clerk of the City of Burbank, do hereby certify that the foregoing Resolution was duly and regularly passed and adopted by a vote of the Council of the City of Burbank at its regular meeting held on the _____ day of August, 2024, by the following vote:
AYES:
NOES:
ABSENT:
______________________________
Kimberley Clark, City Clerk