FUNDING AGREEMENT
BETWEEN COUNTY OF LOS ANGELES AND
THE CITY OF BURBANK
FOR HOMELESS SERVICES
C
ontract No. HI-23-001
AM
ENDMENT ONE
T
HIS AMENDMENT ONE is made and entered into by and between C
OUNTY OF LOS ANGELES
(hereinafter "County"),
and
C
ITY OF BURBANK
(hereafter “City” or “Local Jurisdiction")
B
usiness Address:
150 N. Third Street
Burbank, CA 91502
W
HEREAS, reference is made to that certain document entitled " FUNDING
AGREEMENT BETWEEN COUNTY OF LOS ANGELES AND THE CITY OF BURBANK FOR HOMELESS SERVICES", dated October 14, 2023, and further identified as County Contract No. HI-23-001, and any amendments thereto (all hereafter referred to as "Contract" or "Agreement");
W
HEREAS, pursuant to Government Code section 26227, the Los Angeles County Board of Supervisors ("Board") may appropriate and expend money to establish County programs or to fund other programs deemed to be necessary to meet the social needs of the population of the County; and
W
HEREAS, on May 3, 2022, the Board approved a motion to implement the New Framework to End Homelessness in Los Angeles County, which focuses on three key partners – (1) Rehousing System, (2) Mainstream County Government Systems, and (3) Partnerships with Cities, and five categories of actions for each partner: Coordinate, Prevent, Connect, House, and Stabilize; and
W
HEREAS, as part of the New Framework to End Homelessness motion, the Board directed the County Chief Executive Officer to increase co- investment opportunities for cities and Councils of Governments and enlist city engagement in expanding the supply of interim and permanent housing; and ATTACHMENT 1 - 1
FUNDING AGREEMENT FOR HOMELESS SERVICES
CONTRACT NO. HI-23-001, AMENDMENT ONE
WHEREAS, on May 17, 2022, the Board delegated authority to the Chief Executive Officer, or her designee, to enter into and amend multi -year service contracts, memoranda of understanding, or funding agreements, with local jurisdictions administering homeless services programs with Board approved funding provided that :
(a) agreements and/or amendments do not exceed available Board approved funding ; and ( b) County Counsel approves as to form the amendment prior to any such amendment; and
WHEREAS, the COUNTY and City mutually agree that it is to both of their benefit to amend the Agreement to: 1) add Board approved additions, to, and revision of, some of the standard contractual terms and conditions, 2) replace in its entirety Exhibit A, Statement of Work , with Exhibit A -1, Statement of Work , and 3) replace in its entirety Exhibit B, Pricing Schedule, with Exhibit B -1, Pricing Schedule, for a maximum contract amount not to exceed $698,773.
NOW, THEREFORE, in consideration of the mutual benefits derived therefrom, it is agreed between the parties that the Agreement, Contract Number HI-23-001, shall be amended as follows:
1. This Amendment One shall commence on the date of execution by the County's Chief Executive Officer or her designee.
2. Section X. Standard Terms and Conditions, Sub- section l , Consideration of Gain/Grow Program Participants for Employment, shall be deleted in its entirety and replaced as follows:
“l. Consideration of Hiring Gain/Start Participants
Should the Local Jurisdiction require additional or replacement personnel after the effective date of this Agreement, the Local Jurisdiction will give consideration for any such employment openings to participants in the County‘s Department of Public Social Services Greater Avenues for Independence (GAIN) Program or Skills and Training to Achieve Readiness for Tomorrow (START) Program who meet the Local Jurisdiction’s minimum qualifications for the open position. For this purpose, consideration will mean th at the Local Jurisdiction will interview qualified candidates. The County will refer GAIN/START participants by job category to the Local Jurisdiction. The Local Jurisdiction must report all job openings with job requirements to:
[email protected] and [email protected] and DPSS will refer qualified GAIN/START job candidates. In the event that both laid-off County employees and GAIN/START participants are available for hiring, County employees must be given first priority.”
ATTACHMENT 1 - 2
FUNDING AGREEMENT FOR HOMELESS SERVICES
CONTRACT NO. HI-23-001, AMENDMENT ONE
3. Section X. Standard Terms and Conditions, Sub-section o, Local Jurisdiction’s Acknowledgement of County’s Commitment To The Safely Surrendered Baby Law, shall be deleted in its entirety and replaced as follows:
“o. Local Jurisdiction’s Acknowledgement to County’s Commitment to Safely Surrendered Baby Law
The Local Jurisdiction acknowledges that the County places a high priority on the implementation of the Safely Surrendered Baby Law. The Local Jurisdiction understands that it is the County’s policy to encourage all County contractors to voluntarily post the County’s poster in a prominent position at the Local Jurisdiction’s place of business. The Local Jurisdiction will also encourage its subcontractors, if any, to post this poster in a prominent position in the subcontractor’s place of business. Information and posters for printing are available at https://lacounty.gov/residents/family-services/child-safety/safe- surrender/.”
4. Exhibit A, Statement of Work, shall be replaced in its entirety by Exhibit A -1, Statement of Work, attached hereto and incorporated herein by reference. All references to Exhibit A shall hereafter be replaced by Exhibit A-1.
5. Exhibit B, Pricing Schedule , shall be replaced in its entirety by Exhibit B-1 , Pricing Schedule, attached hereto and incorporated herein by reference. All references to Exhibit B shall hereafter be replaced by Exhibit B-1.
Except for the change s set forth herein above, Agreement shall not be changed in any respect by the Amendment.
///
///
///
///
///
///
///
///
///
///
///
///
///
///
///
///
///
ATTACHMENT 1 - 3
FUNDING AGREEMENT FOR HOMELESS SERVICES
CONTRACT NO. HI-23-001, AMENDMENT ONE
IN WITNESS WHEREOF, the parties hereto have executed this Amendment One:
COUNTY OF LOS ANGELES
By
FESIA A. DAVENPORT Date
Chief Executive Officer
APPROVED AS TO FORM:
DAWYN R. HARRISON
County Counsel
By
Senior Deputy County Counsel
CITY OF BURBANK
By _______________________________
Print Name _________________________
Title________________________ ___
ATTACHMENT 1 - 4
FUNDING AGREEMENT FOR HOMELESS SERVICES
CONTRACT NO. HI-23-001, AMENDMENT ONE
EXHIBIT A-1
STATEMENT OF WORK
CITY OF BURBANK
LOCAL SOLUTIONS FUND
I. Overview
Homelessness is a regional crisis. As such, one of the top priorities of the Chief Executive Office’s Homeless Initiative (CEO-HI) is to continue strengthening the collaboration between the County and diverse stakeholders, including the 88 cities in Los Angeles County. Since cities have jurisdiction over planning/land use activities and have the insight to support locally specific solutions, cities play a unique role in our countywide efforts to prevent and combat homelessness.
The City of Burbank (City), a city in the southern region of the San Fernando Valley, is located in Supervisorial District 5 and Service Planning Area (SPA) 2. The City has more than 104,966 residents and more than 200,000 as its daytime population. The City is a member of the San Fernando Valley Council of Government (SFVCOG), a joint powers authority created by the member cities of Burbank, Glendale, San Fernando, and Santa Clarita.
To increase city participation in the County’s New Framework to End Homelessness, the strategic emphasis is to create co- investment opportunities that lead to an increase in cities’ ability to respond at a local level to community members’ greatest concerns in alignment with the New Framework, while leveraging cities’ unique capabilities to increase access to housing.
Information on the required deliverables for the Local Solutions Funds (LSF). Cities shall use LSF to implement activities that align with the County’s New Framework to End Homelessness. The New Framework to End Homelessness outlines the following strategies for cities and COGs.
New Framework to End Homelessness Strategies
1 Coordinate Regional and Local Annual Planning
2 Prevent Infuse Problem-Solving into Local Services
3 Connect Outreach and Navigation Linked to Local Rehousing Services 4 House
Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing
Locally Sited Time Limited Subsidies (TLS)
5 Stabilize Local Eviction and Prevention Prioritized and Linked to Formerly Homeless Residents
ATTACHMENT 1 - 5
FUNDING AGREEMENT FOR HOMELESS SERVICES
CONTRACT NO. HI-23-001, AMENDMENT ONE
II. Objective
The City will use this funding to manage the tasks described below, including the implementation of the City’s Homelessness Plan activities that align with the New Framework to End Homelessness.
III. Tasks
Task 1: Local Homeless Services and Housing Programs
Task 1A: Critical Point and Intervention Program (Flexible Funds) Task 1A Description: The City of Burbank’s Critical Point and Intervention (CPI) Program will be operated by the City in partnership with homeless service agencies that are trained in problem-solving. CPI will support and offer problem -solving assistance to individuals or households experiencing a housing crisis or that are on the verge of losing their housing. The CPI Program helps to prevent homelessness and offers bridge strategies to those experiencing homelessness by providing financial and service support.
The prevention component will provide short -term housing intervention that seeks to assist households in maintaining their current housing. The problem -solving component will identify an immediate and safe housing alternative within their social network, or seek programs in the community (shelter, transitional housing, Rapid Rehousing, Permanent Supportive Housing (PSH), etc.). The coordination team will provide adequate, equitable, and low-barrier resources and ensure client -centered and trauma -informed care is immediately available. This intervention approach utilizes engagement and empowerment methods to help resolve the household’s crisis and quickly connect individuals to crisis housing services. It also involves collaboratively working alongside other service providers utilizing Flex Funds.
Assistance may include, but not be limited to, transportation, public storage, family reunification, emergency sheltering, move-in and utility deposit, car repair and other auto-related expenses, minor medical fees/supplies, etc. The City will maintain records to track the utilization of funds by category. In certain instances and case- by-
case scenarios, the Los Angeles Homeless
Services Authority (LAHSA) Problem -Solving Assistance Funds can be leveraged to further expand services. The City will maintain records to track the utilization of funds by category and record performance outcomes in the Homeless Management Information System (HMIS).
Alignment with New Framework To End Homelessness (Check all that apply) ☐ Coordinate- Regional and Local Annual Planning
☒ Prevent- Infuse Problem-Solving into Local Services
☐ Connect- Outreach and Navigation linked to Local Rehousing Services ☒ House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
☒ Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents ☒ Supporting Activities- (Please list supporting activities that apply below)
Data sharing & tracking
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
ATTACHMENT 1 - 6
FUNDING AGREEMENT FOR HOMELESS SERVICES
CONTRACT NO. HI-23-001, AMENDMENT ONE
1A.i
Number of Individuals Served in
CPI Program 8 individuals served in CPI program Quarterly 1A.ii
Number of Individuals
Imminently at risk of
Homelessness Supported
through Flex Funds
8 individuals imminently at risk of
homelessness supported through
flex funds
Quarterly
1A.iii
Number of Individuals
Experiencing Homelessness
Supported through Flex Funds
to Obtain Interim Housing
4 individuals experiencing
homelessness are supported
through flex funds to obtain interim
housing
Quarterly
1A.iv
Total Amount of Flex Funds
Spent per Household
$3,400 of flex funds spent per
household to obtain interim housing Quarterly
1A.v
Number of Individuals
Experiencing Homelessness
Supported through Flex Funds
to Obtain Permanent Housing
2 individuals experiencing
homelessness supported through
flex funds to obtain permanent
housing
Quarterly
1A.vi
Total Amount of Flex Funds
Spent on Individuals to Obtain
Permanent Housing
$8,000 of flex funds spent on
individuals to obtain permanent
housing
Quarterly
1A.vii
Number of Formerly Homeless
Individuals Supported through
Flex Funds to Maintain
Permanent Housing
2 formerly homeless individuals
supported through flex funds to
maintain permanent housing in the
form of rental assistance or family
reunification
Quarterly
1A.viii
Total Amount of Flex Funds
Spent on Formerly Homeless
Individuals to Maintain
Permanent Housing
$2,000 of flex funds spent on
formerly homeless individuals to
maintain permanent housing in the
form of rental assistance or family
reunification
Quarterly
1A.ix
Number of Individuals
Supported through Flex Funds
for transportation for family
reunifications
1 individual experiencing
homelessness is supported through
flex funds to obtain permanent
housing
Quarterly
1A.x
Total Amount of Flex Funds
Spent on Individuals for
transportation for family
reunifications.
$284 for family reunification (bus
tokens, gas cards, train fares, etc.) Quarterly
Task 1B: Homeless Services Liaison / Outreach Coordinator – 2 FTE ATTACHMENT 1 - 7
FUNDING AGREEMENT FOR HOMELESS SERVICES
CONTRACT NO. HI-23-001, AMENDMENT ONE
Task 1B Description: The City will have two positions, one Homeless Services Liaison (HSL) and one Outreach Coordinator.
Street Outreach is a critical component of the homeless delivery system that seeks to establish and provide services on the streets and not necessarily at site- based facilities and is an invaluable program in the Burbank community providing outreach to peo ple experiencing homelessness. The HSL and Outreach Coordinator funded by this program will allow Burbank to build on the street -based outreach services we currently provide, and coverage expand including weekends and evening hours.
The Homeless Service Liaisons will locate, identify, and build relationships with unsheltered homeless individuals and engage them to provide immediate support and referrals such as providing crisis counseling, addressing urgent/immediate needs, linking pa rticipants to necessary services, actively connecting and/or providing referrals to services, working to enroll people experiencing homelessness into bridge housing programs or Permanent Supportive Housing, wherever available. The HSL will host homeless coordination meetings with agencies like the Department Health Services, Department Mental Health, and Care Coordination programs, and introduce new partnerships to facilitate the referral process to program participants. Additionally, HSL will assist the City in the development of (1) a feedback survey for partnering agencies providing feedback that can be implemented into the program and (2) the development of an equity evaluation survey from program participants to ensure inclusiveness and advance equity goals for future program designs. This strategy attempts to develop a rapport by offering services as many times as necessary.
The Outreach Coordinator will work with the most chronically homeless in Burbank and will conduct thorough assessments to understand the individual's background, needs, and goals.
This includes identifying any mental health issues, substance abuse problem s, medical conditions, and family dynamics. Via the housing first model, the Outreach Coordinator will prioritize securing stable housing as the foundation for addressing other needs and connecting participants to the appropriate agency(s). The Outreach Coordinator will also develop a customized plan in collaboration with the individual, setting clear and achievable short-term and long-term goals and providing case management support in conjunction with an assigned dedicated case manager who serves as the primary point of contact and offers ongoing support and advocacy upon the client being transitioned off the streets of Burbank. The outreach coordinator acts as the field lead keeping the HSL team informed about relevant issues, trends, outreach, and community engagement best practices. The coordinator will provide leadership, guidance, training, and mentorship to two (2) homeless service liaison team members ensuring the team is in alignment with the City’s Homeless Plan. Additionally, the coordinator will develop and implement outreach strategies to achieve organizational goals, analyze data and feedback to improve outreach strategies and tactics continuously, monitor outreach activities, including reach engagements, impact metrics, and collaborate with other City departments in preparing reports and presentations for internal review, assist in the design and oversee the implementation of outreach programs and initiatives, maintain accurate records and documentation of outreach efforts and outcomes. Th e Outreach Coordinator will build and maintain relationships with community organizations, stakeholders, and partners and use this data and feedback to assess the effectiveness of outreach efforts and make recommendations for improvements, and compliance w ith relevant laws, regulations, and policies related to ATTACHMENT 1 - 8
FUNDING AGREEMENT FOR HOMELESS SERVICES
CONTRACT NO. HI-23-001, AMENDMENT ONE
outreach activities. The Outreach Coordinator will utilize HMIS to track participants served, services provided, referrals made, and referrals attained.
Alignment with New Framework To End Homelessness (Check all that apply) ☒ Coordinate- Regional and Local Annual Planning
☐ Prevent- Infuse Problem-Solving into Local Services
☒ Connect- Outreach and Navigation linked to Local Rehousing Services ☐ House- Co-Investment in Permanent Supportive Housing and Interim Housing; Locally Sited Time Limited Subsidies
☐ Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents ☒ Supporting Activity- (Please list supporting activities that apply below) [Supporting Activities:
Regional Planning, Data Sharing & Tracking, Training & Capacity Building, Advocacy, Implementation Coordination, Lived Experience, Quality Improvement, Research & Evaluation, Practice to Advance Equity]
Regional Planning, Data Sharing & Tracking, Implementation Coordination Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1B.i.
Number of Individuals Engaged
Through Outreach
20 individuals engaged through
outreach
Quarterly
1B.ii.
Number of Individuals
Receiving Case Management* /
Care Coordination
5 individuals received case
management* / care coordination
Quarterly
1B.iii.
Number of Individuals enrolled
in Housing Navigation
4 individuals enrolled in housing
navigation services Quarterly
1B.iv
Number of Individuals Referred
to Interim Housing
4 individuals referred to interim
housing
Quarterly
1B.v.
Number of Interim Housing
Placements
4 interim housing placements Quarterly
1B.vi.
Number of Homelessness
Meetings/ Committees with
other service providers hosted
by the Outreach Team
1 meeting(s)/committee hosted by
Outreach Team
Quarterly
1B.vii.
Number of Reports
Completed/Updated from
feedback surveys from
partnering agencies
1 report completed/updated from
feedback surveys from partnering
agencies
Quarterly
*Staff will perform light case management, coordinate temporary assistance for clients, and connect them to the appropriate services in route to transitioning off the streets.
Task 1C: Crisis Housing for Families Experiencing Homelessness ATTACHMENT 1 - 9
FUNDING AGREEMENT FOR HOMELESS SERVICES
CONTRACT NO. HI-23-001, AMENDMENT ONE
Task 1C Description: By partnering with local motels, the City can offer Crisis Housing to families experiencing housing instability which may allow them to remain in Burbank or neighboring communities with the least disruption to a family’s daily activities, such as school, work, childcare, transportation, etc. Case Managers can be within arm’s length to host daily counseling sessions.
Crisis Housing for families experiencing homelessness will aid twenty -five (25) unsheltered families with children by providing up to 30 motel nights. In partnership with a service provider, the proposed program will accept referrals of unhoused families with children from local
agencies that include, the Burbank Unified School District, private educational/health institutions, faith-based organizations, nonprofit agencies, homeless outreach, first responders, and City Departments. The partnering service provider will designate one full -time case manager to aid families in motel placement enrollment of Family Crisis Housing program, finding employment, financial assistance, and housing.
The service provider will also be responsible for essential services like access to meals, reliable transportation, hygiene kits, and counseling to ensure the family receives wraparound services needed to live a healthy lifestyle while working towards economic empowerment.
Motel vouchers and services provided to a family will be recorded in HMIS by the Crisis Housing partner.
Alignment with New Framework To End Homelessness (Check all that apply) ☐ Coordinate- Regional and Local Annual Planning
☐ Prevent- Infuse Problem-Solving into Local Services
☐ Connect- Outreach and Navigation linked to Local Rehousing Services ☒ House- Co-Investment in Permanent Supportive Housing and Interim Housing; Locally Sited Time Limited Subsidies
☐ Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents ☒ Supporting Activity- (Please list supporting activities that apply below ) [Supporting Activities:
Regional Planning, Data Sharing & Tracking, Training & Capacity Building, Advocacy, Implementation Coordination, Lived Experience, Quality Improvement, Research & Evaluation, Practice to Advance Equity]
Data Sharing & Tracking
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1C.i.
Number of Households Served
in Program
At least twenty-five (25)
unduplicated households served in
the program
Annually
1C.ii.
Number of Households
Referred to Interim Housing
6 households referred to interim
housing Quarterly
1C.iii.
Number of Interim Housing
Placements 6 interim housing placements Quarterly
ATTACHMENT 1 - 10
FUNDING AGREEMENT FOR HOMELESS SERVICES
CONTRACT NO. HI-23-001, AMENDMENT ONE
1C.iv.
Number of Households Linked
to Permanent Supportive
Housing
4 Linked to Permanent Supportive
Housing Quarterly
1C.v.
Number of Permanent Housing
Placements 4 permanent housing placements Quarterly
ATTACHMENT 1 - 11
FUNDING AGREEMENT FOR HOMELESS SERVICES
CONTRACT NO. HI-23-001, AMENDMENT ONE
EXHIBIT B-1
PRICING SCHEDULE
CITY OF BURBANK
LOCAL SOLUTIONS FUND
Maximum Contract Amount Not to Exceed: $698,773
The following shall constitute the maximum Measure H funding that Local Jurisdiction may be allocated for each fiscal year that this agreement is in effect and as approved by the County Board of Supervisors (Board) annually:
• Year One: July 1, 2023, through June 30, 2024, contract amount shall not exceed $373,536.
o $344,811 in LSF - Local Homeless Services and Housing Programs o $28,725 in One- Time Quarter 4 LSF – Local Homeless Services and Housing Programs
• Year Two (2): July 1, 2024, through June 30, 2025, contract amount shall not exceed $325,237.
o $325,237 in LSF - Local Homeless Services and Housing Programs
• Year Three: July 1, 2025, through June 30, 2026, To Be Determined.
• Year Four: July 1, 2026, through June 30, 2027, To Be Determined.
Any increase in funding to each fiscal year shall be at the County’s sole discretion and implemented through a written amendment to this agreement. All Board approved allocations in this agreement are made available throughout the term of the agreement.
LOCAL HOMELESS SERVICES AND HOUSING PROGRAMS BUDGET*
STAFFING COSTS
Position FTE Total
Homeless Service Liaison 1 FTE $ 210,000
Homeless Outreach Coordinator 1 FTE $ 70,000
Street Outreach Coordinator for Crisis Housing for Families (Annual Salary: $54,912) .20 FTE $ 20,000
STAFFING COSTS $ 300,000
PROGRAM OPERATIONS COSTS
Critical Point and Intervention (Flex Funds) $173,773
Crisis Housing for Families Experiencing Homelessness (25 Households @ 30 nights @ $150/night) $225,000
OPERATIONS COSTS $398,773
LOCAL HOMELESS SERVICES AND HOUSING PROGRAMS
TOTAL $698,773
NOTE: *Local Homeless Services and Housing Programs Budget also includes: One-Time Quarter 4 LSF *Changes within line items and/or categories require written authorization from the County Project Manager.
Written authorization may be defined to include letter, email, and fax. A contract amendment is not required for changes within line items and/or categories, not to exceed the maximum contract amount.
ATTACHMENT 1 - 12