ATTACHMENT 1
1 RESOLUTION NO.
A RESOLUTION OF THE COUNCIL OF THE CITY OF
BURBANK AUTHORIZING THE EXECUTION OF A SOLE-
SOURCE MULTI -YEAR RENEWAL AGREEMENT WITH
SIRSIDYNIX FOR INTEGRATED LIBRARY SYSTEMS
SOFTWARE
THE COUNCIL OF THE CITY OF BURBANK FINDS:
A. Pursuant to Burbank Municipal Code section 2-2-112 City Council may waive formal competitive bidding by resolution and approve a sole -source agreement where compatibility with items in use by the City is the overriding consideration.
B. Pursuant to Burbank Municipal Code section 2 -2-112, City Council may waive formal competitive bidding by resolution and approve a renewal of an authorized multi-year agreement that does not exceed the cumulative term of five years.
C. City of Burbank, Library Services Department (Library Services) has used SirsiDynix since 1999 as a service provider for Integrated Library System (ILS) that manages Library cataloging and circulation operations . ILS contains Library patron information, reporting tools, manages due dates, communications amongst staff and patrons, and integrates online resources such as e-books.
D. SirsiDynix provides a n essential, core proprietary service that is fully integrated with other services provided by the Library . Continued use of SirsiDynix will limit disruption to the operations of the Library and will allow the L ibrary to provide industry-leading and innovative services to the community.
E. A multi-year renewal agreement with SirsiDynix will result in cost savings to the City as it will limit the annual price cap to 1.9% rather than upwards of 7% on an annual contract. Furthermore, the City will be receiving a 20% discount on all add itional services through a multi -year renewal agreement that are essential to the needs of the Library.
THE COUNCIL OF THE CITY OF BURBANK RESOLVES:
1. Pursuant to Burbank Municipal Code § 2-2-112(A)(2) and ( 4), the City Council hereby approves a sole-source multi-year renewal agreement with SirsiDynix .
Accordingly, the City Council hereby waives the traditional competitive bidding process as outlined in Burbank Municipal Code § 2-2-113 as it is determined that the compatibility of the services provided are an overriding consideration for the needs of the Library and the renewal agreement does not exceed a five year term.
2. This activity has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the ATTACHMENT 1
2 environment, and as such, is not a “project” subject to the requirements of the California Environmental Quality Act (CEQA) 14 Cal. Code Regs § 15378.
3. The current total cost for the multi-year renewal agreement is $429,960.23.
The services have been budgeted through the approval of the Fiscal Year 2024 -25 Budget Adoption. Library Services will budget for the necessary expenditures in subsequent budget year proposals for City Council approval.
4. The City Manager or his designee , is authorized to execute a sole-source multi-year renewal agreement with SirsiDynix for Integrated Library Systems software, and the City Clerk is authorized to attest.
5. The Renewal Agreement shall be retained as a permanent record.
PASSED and ADOPTED this ___ day of November, 2024.
__________________________
Nick Schultz
Mayor
Approved as to Form:
Attest: Office of the City Attorney
By:____________________
Kimberley Clark, City Clerk Ray Johal
Senior Assistant City Attorney
ATTACHMENT 1
3 STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF BURBANK )
I, Kimberley Clark, City Clerk of the City of Burbank, do hereby certify that the foregoing Resolution was duly and regularly passed and adopted by a vote of the Council of the City of Burbank at its regular meeting held on the ___ day of November, 2024, by the following vote:
AYES:
NOES:
ABSENT:
________________________
Kimberley Clark, City Clerk