ATTACHMENT 1
1 RESOLUTION NO. _________
A RESOLUTION OF THE COUNCIL OF THE CITY OF
BURBANK APPROVING CONTRACT DOCUMENTS, PLANS
AND SPECIFICATIONS, AND AUTHORIZING EXECUTION
OF A CONTRACT FOR BID SCHEDULE NO. 1513 – 2022-23
ANNUAL ARTERIAL PAVEMENT REHABILITATION
PROJECT TO HARDY & HARPER, INC.
THE COUNCIL OF THE CITY OF BURBANK FINDS:
A. Under Burbank Municipal Code Section 2-2-116, public works construction contracts must be awarded by the City Council after a formal bidding procedure and after compliance with the California Environmental Quality Act (CEQA).
B. Pursuant to notice provided according to law, bids for Bid Schedule No. 1513, 2022-23 Annual Arterial Pavement Rehabilitation Project (the “Project”) have been received, publicly opened, declared, and evaluated.
C. The City Manager reports that the lowest responsive and responsible bid for the Project was received from Hardy & Harper, Inc., that the bid is as set forth below, and recommends that the bid be accepted.
D. The Plans and Specifications for the Project are on file at the Public Works Department and the City Council Office. The City Council has reviewed and considered the Plans and Specifications for the Project, and approves the Plans and Specifications (hereafter “Plans and Specifications”).
E. Under the State CEQA Guidelines, 14 CCR §15301, the operation, repair, maintenance, and minor alteration of existing public structures, facilities, that involve negligible or no expansion of existing or former use, is exempt from further environmental review. Here, the activity involves repaving and maintenance of existing streets, so they can continue to be used for public right of way purposes, and there are no exceptions or unique circumstances that apply that would affect the application of this exemption.
Accordingly, no further environmental review is necessary.
THE COUNCIL OF THE CITY OF BURBANK RESOLVES:
1. The Contract Documents consisting of all the documents within Bid Schedule No. 1513 , including but not limited to the Notice Inviting Bids, Instructions to Bidders, Bidder's Proposal, Bidder's Performance and Payment Bonds, Agreement, City of Burbank Additions and Amendments to the Standard Specifications for Public Works Construction, Special Provisions, Plans and Specifications , and Appendices for the Project, all of which Contract Documents are on file in the Public Works Department and City Council Office, are approved and adopted as the Contract Documents, Bid Schedule No. 1513 with such non-substantive changes as may be approved by the City Attorney.
ATTACHMENT 1
2 Reference is made to these Contract Documents for further particulars.
2. The lowest responsive and responsible bidder for the Project in accordance with Bid Schedule No. 1513 is Hardy & Harper, Inc., whose address is 32 Rancho Circle, Lake Forest, California 92630, and whose total lump sum price of $1,930,000 is set forth in the Bidder's Proposal included in the Contract Documents, on file in the Purchasing Division. This bid is accepted, and the City Manager or his designee is authorized to reject all other bids once the lowest responsive and responsible bidder has executed and forwarded all the necessary Contract Documents to the City.
3. The City Council has reviewed and considered the Plans and Specifications for the Project, Bid Schedule No. 1513, and approves the Plans and Specifications. The Public Works Director, or his designee, is authorized to approve any changes to the Plans and Specifications.
4. This Project is categorically exempt from the California Environmental Quality Act (CEQA), pursuant to 14 CCR §15301of the State CEQA Guidelines . Staff is authorized to file a notice of exemption (NOE) in accordance with applicable law.
5. The total construction budget for the Project shall be $2,219,500, which includes a 15% construction contingency in the amount of $289,500.
6. The City Manager or his designee is authorized to execute all necessary Contract Documents under Bid Schedule No. 15 13 and future change orders (if any) up to the amount budgeted for the Project with such non- substantive changes as may be approved by the City Attorney and the City Clerk is authorized to attest.
PASSED and ADOPTED this ____day of December, 2024.
__________________________
Nikki Perez
Vice Mayor
Approved as to Form:
Attest: Office of the City Attorney
____________________________ By: _______________________ Kimberley Clark, City Clerk Ray Johal
Assistant City Attorney
ATTACHMENT 1
3 STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF BURBANK )
I, Kimberley Clark, City Clerk of the City of Burbank, do hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the Council of the City of Burbank at its regular meeting held on the ____ day of December , 2024, by the following vote:
AYES:
NOES:
ABSENT:
____________________________
Kimberley Clark, City Clerk