1 STAFF REPORT
DATE: December 10, 2024
TO: Justin Hess, City Manager
FROM: Ken Berkman, Public Works Director
VIA: Lifan Xu, Chief Assistant Public Works Director – City Engineer BY: Frank Nerthling, Civil Engineering Associate
SUBJECT: Adoption of a Resolution Approving Contract Documents , Plans and Specifications, and Authorizing Execution of a Contract for Bid Schedule 1513 – 2022-23 Annual Arterial Pavement Rehabilitation Project on Alameda Ave. ( from Lima St. to California St ), and Victory Blvd. (from Verdugo Ave. to the City Limit at Linden Ave. ), to Hardy & Harper Inc.; Finding of CEQA Exemption (14 CCR §15301)
RECOMMENDATION
Adopt A RESOLUTION OF THE COUNCIL OF THE CITY OF BURBANK APPROVING
CONTRACT DOCUMENTS, PLANS AND SPECIFICATIONS, AND AUTHORIZING EXECUTION OF A CONTRACT FOR BID SCHEDULE NO. 1 513 – 2022-23 ANNUAL ARTERIAL PAVEMENT REHABILITATION PROJECT TO HARDY & HARPER, INC. , (Attachment 1).
BACKGROUND
As part of the City’s Capital Improvement Program, the City’s arterial roadways are analyzed and rehabilitated on an annual basis. The typical scope of work includes resurfacing the roadways, signing and striping, and removing and reconstructi ng damaged curbs, gutters, sidewalks, and substandard pedestrian ramps . T he 2022- 23 Arterial Pavement Rehabilitation Project will rehabilitate Victory Boulevard from Verdugo Avenue to the City limits and Alameda Avenue from California to Lima Street (Attachment 2).
DISCUSSION
Bid Schedule No. 1513 was advertised on August 21 and August 28, 2024. A bid opening was held on October 16, 2024. Five contractors submitted bids ranging from $1,930,000 PUBLIC
WORKS
2 to $2,571,600 (Attachment 3). Hardy & Harper, Inc. of Lake Forest, California, submitted the lowest responsive and responsible bid of $1,930,000, which is about 4% over the engineer’s estimate of $1,850,000. Hardy & Harper, Inc. has previously performed similar work for the City of Burbank with satisfactory results.
If approved by Council, construction is expected to commence in February 2025 and end in May 2025. As with all Public Works bid schedules affecting the public right-of-way, the contractor is required to coordinate with potentially affected local businesses, schools, and residents , and must provide notification in writing at least five working days in advance of the start of construction in each specific area.
This project will use Asphalt Rubber Hot Mix (ARHM), which is a special blend of asphalt that uses crumb rubber from recycled tires . Given the approximately one mile of paving slated for this project, about 11,000 discarded tires will be diverted from landfills.
Project plans and specifications are available for review at the Public Works Department, located at 150 N. Third Street, Burbank, California, and the City Clerk’s Office located in the Burbank City Hall, 275 E. Olive, Burbank, California.
ENVIRONMENTAL REVIEW
Adoption of this resolution i s categorically exempt under the California Environmental Quality Act (CEQA), 14 CCR §15301, which exempts the operation, repair, maintenance, and minor alteration of existing public structures and facilities (including sidewalks) that involve negligible or no expansion of existing or former use. This project includes the repairing and maintenance of existing streets for public right of way purposes, and there are no exceptions or unique circumstances that apply that would affect the application of this exemption.
FISCAL IMPACT
The projected construction cost for this project (construction bid plus 15% contingency) is $2,219,500. Sufficient funds are available in the following project accounts:
• 125.PW21A.70002.0000.24541 (Gas Tax, Street Design & Construction Improvements – FY 22-23 Annual Arterial Pavement Rehab) • 534.PW21A.70002.0000.24541 (Municipal Infrastructure , Street Design & Construction Improvements – FY 22-23 Annual Arterial Pavement Rehab)
CONCLUSION
Staff respectfully recommends that Council adopt the attached resolution to approve the contract documents and award a construction contract to Hardy & Harper, Inc. for Bid Schedule No. 1513 – 2022-2023 Annual Arterial Pavement Rehabilitation Project. 3 ATTACHMENTS
Attachment 1 – Resolution
Attachment 2 – Project Location Map
Attachment 3 – Bid Summary