ATTACHMENT 1
1 RESOLUTION NO. ____________
A RESOLUTION OF THE COUNCIL OF THE CITY OF
BURBANK AUTHORIZING THE CITY MANAGER TO
EXECUTE A DESIGN -BUILD CONTRACT WITH
LANDSCAPE STRUCTURES, INC. AND DELEGATING
AUTHORITY TO APPROVE PLANS AND SPECIFICATIONS
FOR SHADE STRUCTURES AT GEORGE IZAY PARK
BALLFIELDS
THE COUNCIL OF THE CITY OF BURBANK FINDS:
A. Section 1205 of the Burbank City Charter and Burbank Municipal Code section 2-2-111 provide that the City Council may waive formal competitive bidding by resolution and approve alternat ive project delivery methods such as a “cooperative agreement” to award public works construction projects when it is in the best interests of the City.
B. The cooperative agreement allows the City to utilize another public agency’s bid, which includes language that the public agency is bidding on behalf of the member of the Cooperative, nationwide. This streamlines the project timeline as it reduces the cost of goods and services by aggregating the purchasing power of public agencies nationwide, and eliminates the extra time needed for a bid solicitation process .
C. The cooperative agreement is an acceptable and preferable method of procurement for shade structure equipment and installation, as each manufacturer provides proprietary equipment.
D. The ballfield shade structures located at George Izay Park need replacement. As a result, the City’s Parks and Recreation Department (“Department”) , solicited a proposal under a cooperative purchasing agreement to select a firm to replace the ballfield shade structures at the George Izay Park Ballfields (“Project”).
E. The design- build project delivery method has gained favor in the construction industry because it facilitates the coordination of civil, structural , and electrical engineering in all phases of project design and construction, minimizes change orders through early collaboration between design and construction disciplines, and reallocates design liability, project management , and other risks from the City to the selected contractor.
F. As a result, the Department desires to utilize the design- build project delivery method to complete the Project. The design-build method is both appropriate for this Project and in the best interests of the City due to the benefits outlined above. In furtherance of the Project, the Department, in conjunction with the Purchasing Manager, solicited a proposal from a design- build firm under an existing cooperative purchasing agreement to complete the Project. A proposal was received by Landscape Structures, ATTACHMENT 1
2 Inc., and independently evaluated by City staff pursuant to the City’s normal competitive purchasing procedures.
THE COUNCIL OF THE CITY OF BURBANK RESOLVES:
1. Pursuant to Burbank Municipal Code section 2- 2-116(I) and (J), the City Council hereby approves performing the Project using the cooperative agreement method of project delivery. Accordingly, the City Council hereby waives the traditional competitive bidding process as outlined in Burbank Municipal Code § 2-2-116 as it is determined that the cooperative purchasing agreement delivery method accompanied by a competitive proposal solicitation process is in the best interests of the City.
2. The design-build contract between the City and Landscape Structures, Inc. (“Contract”), for the design and construction of the Project , on file at the City Council Office and the Purchasing Division, are approved with such modifications as may be deemed appropriate by the City Manager or his designee.
3. This Project has been determined to be Categorically Exempt from environmental review under the California Environmental Quality Act (CEQA) , pursuant to the California Code of Regulations § 15302 pertaining to replacement or reconstruction of existing structures and facilities, where the new structures and facilities will be located on the same site and will have substantially the same purpose and capacity as the structures and facilities being replaced.
4. The current total construction budget of the Project is estimated to be $362,486 but may be adjusted by the City Manager or his designee up to the total budgeted amount for the Project.
5. The City Manager or his designee is authorized to execute an agreement with Landscape Structures , Inc. for the replacement of the existing ballfield shade structures at the George Izay Park Ballfields, and the City Clerk is authorized to attest.
ATTACHMENT 1
3 6. The Cooperative Agreement shall be retained as a permanent record.
PASSED and ADOPTED this ______ day of December, 2024.
__________________________
Mayor, City of Burbank
Approved as to Form:
Attest: Office of the City Attorney
____________________________ By:_ _______ _______________ Kimberley Clark, City Clerk Catherine Kim Assistant City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF BURBANK )
I, Kimberley Clark, City Clerk of the City of Burbank, do hereby certify that the foregoing Resolution was duly and regularly passed and adopted by a vote of the Council of the City of Burbank at its regular meeting held on the ____ day of December, 2024, by the following vote:
AYES
NOES:
ABSENT:
_____________________________
Kimberley Clark, City Clerk