1 STAFF REPORT
DATE: January 14, 2025
TO: Justin Hess, City Manager
FROM: Courtney Padgett, Assistant City Manager
BY: Kylene Pecor, Administrative Analyst I
SUBJECT: Approval of the Proposed City Council Meeting Schedule for March 2025 through February 2026
RECOMMENDATION
Approve the proposed City Council Meeting Schedule for March 2025 through February 2026.
BACKGROUND
Article 4, § 400 of the City’s Charter states that City Council shall hold at least two meetings per month, and, per Resolution 27,515, the City Manager shall determine the City Council’s annual meeting schedule. With the adoption of Ordinance 19- 3,913 on March 26, 2019, the annual Council Reorganization was changed from May to December.
To align approval of the City Council Meeting Schedule (schedule) with Council Reorganization, the schedule will be presented at the beginning of each calendar year for Council approval.
DISCUSSION
The schedule, if approved by the Council, will structure future Council meeting schedules to include at least two regular meetings every month. Staff is seeking approval of the schedule for March 2025 through February 2026 (Attachment 1).
Approval of the attached schedule allows Council, the public, and staff to adequately plan and schedule agenda items for future meeting dates. The schedule meets, or exceeds, the required two meetings per month as prescribed by the City Charter. Consistent with past practice, dark meetings have been scheduled around observed holidays and scheduled City events, such as National Night Out . The dates proposed for the City Council calendar from March 2025 through February 2026 are subject to change based CITY MANAGER’S
OFFICE
2 on extenuating circumstances. These circumstances could include, but are not limited to, special meetings, community meetings, or additional study sessions. City Council and the public will be informed prior to any changes.
The schedule is laid out in calendar and list form (Attachment 1) for ease of use by those attending Council meetings. Once approved, all meeting dates will be updated on the calendar on the City website.
ENVIRONMENTAL REVIEW
This activity has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and as such, is not a “project” subject to the requirements of the California Environmental Quality Act (CEQA) 14 Cal. Code Regs § 15378.
FISCAL IMPACT
There is no fiscal impact associated with this report and recommendation.
CONCLUSION
After review and approval from all city departments, staff recommends that the City Council approve the schedule for the twelve-month period of March 202 5 through February 2026 as presented (Attachment 1).
ATTACHMENT
Attachment 1 – City Council Meeting Schedule: March 2025 – February 2026