Sewer System
Management Plan
2025 SSMP Update
City of Burbank – Public Works Department
WDID 4SSO10373
Burbank, CA
FINAL - April 9, 2025
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Contents
1 Goal and Introduction..........................................................................................................1
1.1 Regulatory Context ....................................................................................................1
1.2 SSMP Goal and System Management Objectives ...........................................................2
1.3 SSMP Update Schedule .............................................................................................2
1.4 Sewer System Asset Overview ....................................................................................2
1.4.1 Data Management Systems .............................................................................3
1.4.2 Lateral Ownership and Operational Responsibilities .............................................4
1.4.3 Unique Service Boundary Conditions .................................................................4
1.5 SSMP Overview ........................................................................................................6 2 Organization ......................................................................................................................7
2.1 Overview ..................................................................................................................7
2.2 Authorized Representatives.........................................................................................7
2.3 Positions Responsible for Implementing Specific SSMP Elements .....................................7
2.3.1 Positions Responsible and Lines of Authority ......................................................7
2.4 Spill Reporting Chain of Communication........................................................................8 3 Legal Authority ...................................................................................................................9
3.1 Overview ..................................................................................................................9
3.1.1 Authority to Prevent Illicit Industrial Waste Discharges into the Collection System ....................................................................................................... 10
3.1.2 Discharges from Tributary/Contract Agencies.................................................... 10
3.1.3 Prevention of Illicit Discharge and Infiltration/Inflow ............................................ 10
3.2 Authority to Collaborate with Storm Sewer Agencies ..................................................... 11
3.3 Authority to Require Proper Design and Construction of Sewers ..................................... 11
3.4 Authority to Ensure Access to Publicly Owned Portion of Lateral ..................................... 11
3.5 Authority to Limit the Discharge of FOG and other Debris............................................... 11
3.6 Authority to Enforce Violations of Sewer Ordinances ..................................................... 12
3.7 Authority to Obtain Easement Accessibility Agreements When Applicable ........................ 12 4 Operation and Maintenance Program .................................................................................. 13
4.1 Up-to-D ate Map of the Co llectio n Sys tem .................................................................... 13
4.1.1 Procedures for Maintaining and Providing Access to Water Board Staff ................ 13
4.1.2 Availability of Up -to-Date Mapping to Support Collection System Management................................................................................................ 13
4.1.3 GIS Maintenance Process.............................................................................. 13
4.2 Preventative Maintenance Program ............................................................................ 14
4.2.1 Scheduled System, Cleaning and Easement Maintenance .................................. 14
4.2.2 Sewer Pipeline Inspection .............................................................................. 15
4.2.3 Root Control ................................................................................................ 15
4.2.4 Sewer Lateral User Rebate Program (SLURP) .................................................. 16
4.2.5 Vermin Co ntrol ............................................................................................. 16
4.2.6 Odor Control Maintenance ............................................................................. 16
4.2.7 Lif t Statio n Insp ec tio ns and Maintenanc e.......................................................... 16
4.3 Training .................................................................................................................. 17
4.3.1 Required Training ......................................................................................... 17 Attachment 3 - Page 2
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4.3.2 Extended Training Opportunities ..................................................................... 17
4.4 Equipment Inventory ................................................................................................ 18
4.4.1 Co llectio n Sys tem Conting ency Eq uip ment ....................................................... 18
4.4.2 Pump Station Contingency Equipment ............................................................. 18 5 D es ig n and Perfo rmanc e Prov is io ns .................................................................................... 19
5.1 D es ig n and Co nstructio n Stand ards and Sp ecif ic atio ns.................................................. 19
5.2 Performance ........................................................................................................... 19 6 Spill Emergency Response Plan ......................................................................................... 20
6.1 Proper Notification Procedures................................................................................... 20
6.1.1 Spill Notif ication............................................................................................ 20
6.1.2 Notification to Affected Entities ....................................................................... 20
6.2 Training .................................................................................................................. 21
6.3 Traffic Control.......................................................................................................... 21
6.4 Containment ........................................................................................................... 21
6.5 Clean Site............................................................................................................... 21
6.5.1 Po ss ible Ped es trian Co ntact........................................................................... 22
6.5.2 Storm Drain System ...................................................................................... 22
6.5.3 National Plant Services.................................................................................. 22
6.6 Post Spill Assessment .............................................................................................. 22
6.7 Recordkeeping Requirements .................................................................................... 22
6.8 Annual Review and Update ....................................................................................... 22 7 Sewer Pipe Blockage Control Program ................................................................................ 23
7.1 Program Overview ................................................................................................... 23
7.1.1 Implementation Plan and Schedule for Public Outreach ...................................... 23
7.1.2 Plan and Schedule for the Disposal of FOG Generated Within the Sanitary Sewer System.............................................................................................. 23
7.1.3 Legal Authority to Prohibit Discharges and Identify Measures to Prevent Sp ills and Block ag es Caus ed b y FOG.............................................................. 24
7.1.4 Grease Removal Devices Requirements and Standards ..................................... 24
7.1.5 Operation and Maintenance of Grease Interceptors ........................................... 25
7.1.6 Authority to Inspect Grease Producing Facilities and Enforcement ....................... 25
7.1.7 Identification of Sanitary Sewer System Section Subject to FOG Blockages and Establishment of Maintenance Schedule .................................................... 26
7.1.8 Development and Implementation of Source Control Measures for All Sources of FOG ........................................................................................... 27 8 System Evaluation, Capacity Assurance and Capital Improvements ......................................... 28
8.1 System Practice and New Technology ........................................................................ 28
8.1.1 Best Practices and New Technology................................................................ 28
8.1.2 Amount of System Condition Assessment ........................................................ 28
8.1.3 Co nd itio n Ass es sment Strategy ...................................................................... 28
8.1.4 Ins p ectio n and Co nditio n Ass ess ment Method s................................................. 29
8.1.5 Inspection and Assessment Recordkeeping ...................................................... 29
8.1.6 Ass ess ing Ass ets Vulnerab le to Climate Chang e ............................................... 29
8.2 Cap ac ity Ass ess ment and D es ig n Criteria ................................................................... 30
8.2.1 Procedures for Identifying and Addressing Hydraulic Deficiencies and Capacity Limits............................................................................................. 30
8.2.2 Cap ac ity Ass ess ment Co ns id eratio ns .............................................................. 32
8.3 Prioritization of Corrective Actions .............................................................................. 33 Attachment 3 - Page 3
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8.3.1 Prioritization of Corrective Actions to Address Capacity Deficiencies .................... 33
8.3.2 Prioritization of Corrective Actions to Address Condition Deficiencies ................... 34
8.4 Capital Improvement Plan ......................................................................................... 35
8.4.1 Cap ital Imp ro v ement Plan with Pro jec t Sc hed ules and Comp letio n D ates.............. 35
8.4.2 Internal and External Funding Sources for Each Project ..................................... 37
8.4.3 Project Delivery Coordination and Interagency Coordination................................ 37 9 Monitoring, Measurement and Program Modifications ............................................................ 38
9.1 Maintenance Information to Prioritize SSMP Activities ................................................... 38
9.1.1 Sewer Main & Private Lateral Connection Evaluation ......................................... 38
9.1.2 Operation and Maintenance ........................................................................... 39
9.1.3 Aud it Find ings .............................................................................................. 39
9.2 Monitoring Implementation and Effectiveness of the SSMP ............................................ 40
9.3 Assessment of Preventative Maintenance Program ....................................................... 40
9.4 Approach to Program Modifications and Plan Updates................................................... 40
9.4.1 Preventative Maintenance Program ................................................................. 40
9.4.2 Fats, Oils, and Grease (FOG) ......................................................................... 40
9.4.3 City Tree Root Program ................................................................................. 41
9.4.4 Sewer D es ig n & Co ns truc tio n ......................................................................... 41
9.5 Identification and Illustration of Spill Trends.................................................................. 41 10 SSMP Program Audits ...................................................................................................... 42
10.1 Schedule of Program Audits and Updates.................................................................... 42
10.2 SSMP Audit Process ................................................................................................ 42
10.3 SSMP Audit Report .................................................................................................. 42
10.4 Audit Implementation and Tracking of Results .............................................................. 42 11 Communic atio n Prog ram ................................................................................................... 43
11.1 Procedures to Communicate with Public on Spills and Discharges .................................. 43
11.2 Procedures for Communication with Public on Development, Implementation and Update of SSMP ...................................................................................................... 43
11.3 Procedures for Communication with Agencies that Connect to the System ....................... 44
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Figure and table numbering correspond to the respective section the SSMP.
Tables
Table 1-1: Summary of General Order Requirements .......................................................................1 Table 1-2: SSMP Audit and Update Schedule .................................................................................2 Table 1-3: Summary of Collection System Assets ............................................................................3 Table 2-1: Autho rized Rep res entativ e ............................................................................................7 Table 3-1: Summary of Legal Authorities Required by General Order for Legal Authority Element ...........9 Table 3-2: Summary of Legal Authorities Required by General Order for Sewer Pipe Blockage Control Program Element................................................................................................ 10
Figures
Figure 1-1. The City of Burbank Collection System. ..........................................................................5 Figure 2-1. The City of Burbank Sewer System Management Plan Organizational Chart. .......................8 Figure 8-1: Examp le Pro jec t Info rmatio n Sheet .............................................................................. 36
Attachments
ID Name Element
A1 Governing Board Approval of the 2025 SSMP Update D.1 Goal and Introduction A2 State Water Resources Control Board General Order for San i tary Sewer Systems, Order WQ 2022 -0103-DWQ
D.1 Goal and Introduction
B Not used - Reserved for future Organization Element
attachments
D.2 Organization
C Not used - Reserved for future Legal Authority Element attachments
D.3 Legal Authority
D Not used - Reserved for future Operation and Maintenance Program Element attachments
D.4 Operation and Maintenance
Program
E Not used - Reserved for future Design and Performance Provisions Element attachments
D.5 Design and Performance
Provisions
F Spill Emergency Response Plan D.6 Spill Emergency Response Plan G Not used - Reserved for future Sewer Pipe Blockage Control Program Element attachments
D.7 Sewer Pipe Blockage Control
Program
H 2025 System Evaluation and Capacity Assurance Plan – Phase 2 (To be Added Once Completed in 2025)
D.8 System Evaluation, Capacity
Assurance and Capital Improvements
I Not used - Reserved for future Monitoring, Measurement and Program Modifications Element attachments
D.9 Monitoring, Measurement and
Program Modifications
J Not used - Reserved for future Internal Audits Element attachments
D.10 Internal Audits
K Not used - Reserved for future Communication Program Element attachments
D.11 Communication Program
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1 Goal and Introduction
1.1 Regulatory Context
The City of Burbank (City) has prepared this updated Sewer System Management Plan (SSMP) pursuant to the State Water Resources Control Board (SWRCB) December 6, 2022, Statewide Sanitary Sewer Systems General Order 2022- 0103- DWQ (General Order). The SSMP provides a management plan for the City’s Collection System operated and maintained by the Department of Public Works .
Table 1-1 summarizes the General Order requirements addressed by this SSMP 1.
These requirements are defined by General Order specifications and associated General Order attachments. All agencies that own and operate collection systems greater than one mile in length must comply with these requirements.
Table 1-1: Summary of General Order Requirements
Specification Description Linkage to SSMP
5.2 SSMP Development and
Implementation
Requires development and
implementation of a SSMP Entire SSMP
5.3 Certification of SSMP and Plan
Updates
Requires the City to certify and
upload the SSMP to CIWQS Entire SSMP
5.5 Six-Year SSMP Update Requires update of the SSMP every 6 years, at a minimum. Requires
governing board approval of SSMP.
Requires City to certify and upload
SSMP to CIWQS.
Entire SSMP
5.6 System Resilience Requires City to include and
implement system -specific
procedures to proactively prioritize
operations and maintenance,
condition assessments and repair
and rehabilitation to address system
resilience
D.4 Operations and Maintenance
D.8 System Evaluation, Capacity
Assurance and Capital Planning
5.10 System Capacity Requires City to maintain system
capacity to convey dry weather and
forecasted wet weather flows
D.8 System Evaluation, Capacity
Assurance and Capital Planning
5.19 Operation and Maintenance Requires City to maintain in good working order and operate as design
any facilities, treatment or control
systems design to contain and
convey sewer.
D.4 Operations and Maintenance
D.8 System Evaluation, Capacity
Assurance and Capital Planning
This document serves as the City’s 2025 U pdate to the SSMP approved by the Burbank City Council at a public meeting on April 22, 2025. Attachment A1 includes the resolution approved by the Burbank City Council . Attachment A2 includes the General Order.
1 Summarized from the SWRCB Order No. 2022-0103-DWQ Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems
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All SSMP documents are located in the Public Works Engineering Division Library. A “SSMP Updates” folder in the public drive serves as the electric library for the City’s SSMP.
A pdf copy of this SSMP is available on the internet at:
Sewer Maintenance & Overflows - Public Works - City of Burbank
1.2 SSMP Goal and System Management Objectives
The purpose of the SSMP is to create a comprehensive plan and schedule for effectively managing, operating, and maintaining all components of the collection system. The SSMP outlines a set of protocols and procedures designed to help the City minimize and prevent spills, as well as to contain and mitigate any spills that may occur.
By implementing the SSMP, the City of Burbank shall:
• Properly fund, manage, maintain and operate its sanitary sewer systems to prevent Sanitary Sewer Spills.
• Construct and maintain the collection system using trained staff (and/or contractors) p ossessing adequate knowledge, skills and abilities, as demonstrated through a validated program, and
• Fully comply with the Order.
1.3 SSMP Update Schedule
The City prepares internal SSMP audit s every three years to document the success of the SSMP and evaluate how to improve current procedures to ensure the goal s and objectives of the SSMP are met.
The schedule for auditing and updating this SSMP is provided in Table 1-2 . Element 10 of the SSMP includes a longer -term schedule for SSMP audits and updates.
Table 1-2: SSMP Audit and Update Schedule
Activity Due Date
2024 SSMP Audit November 2, 202 4 (Completed)
2025 SSMP Update May 2, 2025 (Completed)
2027 SSMP Audit November 2, 2027
2030 SSMP Audit November 2, 2030
2031 SSMP Update May 2, 2031
1.4 Sewer System Asset Overview
The City owns and operates a single c ollection system. The entire collection system is located within Los Angeles County. Figure 1-1 shows the geographical service area boundary of the collection system. The collection system is made up of approximately 229 miles of sanitary sewer pipelines ( ranging in diameter from 8- inches to 30-inches) and 2 pumping stations that convey sewage to the Burbank Attachment 3 - Page 8
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Water Reclamation Plant (BWRP) for treatment . Table 1-3 provides a summary of the collection system assets.
Table 1-3: Summary of Collection System Assets
Items Value
CIWQS WDID 4SSO10373
Population (count) 107,000
Total Mains (miles) 229
Gravity Mains (miles) 226
Force Mains (miles) 3
Pump Stations 2
Siphons (count of locations ) 3
Wastewater Conveyed (MGD) 9
Treatment Facility Burbank Water Reclamation Plant
1.4.1 Data Management Systems
The City of Burbank maintains a private Geographical Information System (GIS) for its wastewater collection system, which includes information on sewer features, pipe locations, diameters, materials, maintenance holes, sewer pump stations, pressure pipes, and valves. The wastewater system maps were originally created based on record drawings, system video inspection, and field verification. The GIS tool also includes an up-to-date map of the City’s storm drain system.
The City of Burbank also utilizes the following data management systems for various purposes, as stated below:
• WinCan: A cloud -based, AI -supported platform used to conduct /record video inspections, track work orders and monitor the overall performance of the collection system.
• InfoSewer: A GIS based software used to create, maintain, run and analyze wastewater collection system models .
• 311 App: An App that receives general calls that help improve how residents, businesses, and visitors obtain city -related information and request services like bulky item pickup, graffiti removal, street repairs, and animal services. The app allows users to follow the progress of their requests from start to finish. • GuardShack: Emergency calls are first directed to this internal number before being routed to the collection system crew s.
• AutoDesk: A hydraulic modeling software used address the entire waste water lifecycle, including design, planning, operation and maintenance o f wastewater systems.
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• SmartCover: Technology used on force mains near Air Relief Valves ( ARVs) to monitor flow and provide real -time alarms to prevent sewer system overflows and optimize sewer cleaning.
• SCADA: Supervisory Control and Data Acquisition system used to collect and store pump station and wastewater treatment plant operational, instrumentation, and alarm data.
1.4.2 Lateral Ownership and Operational Responsibilities The City does not own any portion of the service lateral. The private property owner is responsible for the entire length of the lateral, including maintenance and repair from the building connection up to and including the wye connection at the sewer mainline.
1.4.3 Unique Service Boundary Conditions
The City is located at the northern edge of the Los Angeles County Metropolitan Area.
The City of Los Angeles borders Burbank to the north, west and south; the City of Glendale borders Burbank to the east. The existing wastewater service area includes nearly all of the City of Burbank . Small portions of the service area that are currently not served or maintained by Burbank are served directly by Los Angeles or Glendale. The City has contractually authorized flow into the Los Angeles North Outfall Sewer (NOS), which is a pipeline passing through the southern edge of the City. In addition to conveying f low to the BWRP from land within its own boundaries, the City serves a small section of the Los Angeles that sits along the City’s northwestern border. Figure 1-1 shows a map of the City of Burbank’s collection System , detailing the location of the pump stations, the tributary areas, force mains and major trunk lines.
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Figure 1-1. The City of Burbank Collection System.
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1.5 SSMP Overview
This SSMP complies with the General Order and meets the following objectives:
a. Properly fund, manage, operate and maintain, with adequately trained staff and/or contractors possessing adequate knowledge, skills, and abilities as demonstrated through a validated certification program at all times, all parts of the collection system owned and/or operated by the discharger. b. Provide adequate capacity to convey base flows and peak flows, including flows during wet weather events, to the minimum design criteria as defined in the discharger’s System Evaluation and Capacity Assurance Plan (a required component of the SSMP), for all parts of the collection system owned and/or operated by the discharger.
c. Take all feasible steps to stop and mitigate the impact of spills in the collection system owned and/or operated by the discharger.
The City achieves these objectives by implementing a comprehensive sewer infrastructure asset management program that is documented in the following 11 SSMP elements:
1. Goal and Introduction
2. Organization
3. Legal Authority
4. Operation and Maintenance Program
5. Design and Performance Provisions
6. Spill Emergency Response Plan
7. Sewer Pipe Blockage Control Program
8. System Evaluation, Capacity Assurance and Capital Improvements
9. Monitoring, Measurement, and Program Modifications
10. SSMP Program Audits
11. Communication Program
When appropriate, the SSMP references other program documentation for greater detail.
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2 Organization
2.1 Overview
The City is governed by the Mayor and the Vice Mayor , who serve as the City’s chief executive and vice chief executive. Additionally, the elected officials consist of three other Councilmembers, a City Clerk and a City Treasurer. The Mayor, Vice Mayor and Councilmembers authorize the necessary funding for the collection system as part of the annual budget .
2.2 Authorized Representatives
The City has two designated Legally Responsible Officials (LROs ) pursuant to General Order Specification 5.1 Designation of a Legally Responsible Official. The City’s primary LRO is the Assistant Public Works Director – Wastewater Systems , authorized to certify the Spill reports. The Assistant Public Works Director – Wastewater Systems has ultimate authority over the implementation, management and updating of this program. .
Due to recent staffing changes, the City intends to designate a new backup LRO once the appropriate staff member has been identified and trained in the event that the Assistant Public Works Director – Wastewater Systems LRO is on leave or unavailable.
If there are any comments, questions or concerns regarding the contents of this Plan, please contact the LRO. See Table 2-1 below.
Table 2-1: Authorized Representative
LRO Contact Information
Stephen Walker
Assistant Public Works Director - Wastewater Systems
150 North Third Street
Burbank, CA 91502
(818) 238- 3804
[email protected]
2.3 Positions Responsible for Implementing Specific
SSMP Elements
2.3.1 Positions Responsible and Line s of Authority
The Assistant Public Works Director – Wastewater Systems oversees the Wastewater Systems Division , include Wastewater Engineering, BWRP operations, and the Collection System Crew, and is responsible for the management of the collection system and the implementation of the SSMP . The organizational chart responsible for implementation of the Plan is as shown in Figure 2-1.
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Figure 2-1. The City of Burbank Sewer System Management Plan Organizational Chart.
2.4 Spill Reporting Chain of Communication
The flow of communication for the response to a reported spill is shown in the Reporting Requirements Flowchart, included in Appendix B of Attachment F. The Assistant Public Works Director – Wastewater Systems , the Senior Civil Engineer, and the Collection Systems Supervisor will report spill information to the Los Angeles Regional Water Quality Control Board ( LARWQCB), Office of Emergency Services (OES), and the Los Angeles County Department of Public Health (DPH). The Collection Systems Supervisor is the critical link in collecting all field data so the Senior Civil Engineer from the Wastewater Systems Division can enter the spill data into the CIWQS database.
Extensive details of the spill response procedures are described in the Spill Emergency Response Plan included in Attachment F.
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3 Legal Authority
3.1 Overview
The California State Constitution provides in Article 11, Section 7 that “A county or city may make and enforce within its local limits all local, police, sanitary, and other ordinances and regulations not in conflict with general laws.” The City of Burbank Charter, Section 200 specifies the Powers of the City. It states , “The City of Burbank , by and through its Council and other officials, boards, commissions, committees and employees, shall have and may exercise all powers necessary or appropriate to a municipal corporation and the general welfare of its inhabitants, which are not prohibited by the California Constitution and this Charter, and which it would be competent for this Charter to set forth particularly or specifically ; and the specification in this Charter of any particular powers shall not be held to be exclusive or any limitation upon this general grant of powers .”
Table 3-1: Summary of Legal Authorities Required by General Order for Legal Authority Element
Requirement Reference in Burbank Municipal Code
Prevent illicit discharges into its sanitary sewer system from inflow and infiltration (I&I); unauthorized stormwater; chemical dumping; unauthor ized debris; roots; fats, oils, and grease; and trash, including rags and other debris
that may cause blockages
8-1-501 General Discharge Requirements
8-1-501.1 Discharge Prohibitions
8-1-503 Wastewater Discharge Permit Application
8-1-504 Control Mechanism Issuance Process
8-1-512 Affirmative Defenses to Discharge Violations
8-1-512.2 Prohibited Discharge Standards
Collaborate with storm sewer agencies to coordinate
emergency spill responses, ensure access to storm
sewer systems during spill events, and prevent
unintentional cross connections of sanitary sewer
infrastructure to storm sewer infrastructure;
Spills from the City sewer collection systems could flow into the City storm drainage system and Los Angeles
County Flood Control drainage systems. Los Angeles
County Public Health requires all cities in the County to report sewer spills that reach the drainage system within 15 minutes of knowledge of the event.
Require that sewers and connection be properly
designed and constructed
8-1-104 Liquid Waste Disposal Policy (General)
8-1-301 Permit
8-1-308 Specification and Grade
Ensure access for maintenance, inspection, or repairs for portions of the service lateral owned or maintained by the Agency
The City does not own or maintain any portion of the
lateral.
Enforce any violations of its sewer ordinances, service agreements, or other legally binding procedures
8-1-506.1: Right of Entry; Inspection and Sampling
Obtain easement accessibility agreements for locations
requiring sewer system operations and maintenance, as
applicable
8-1-303: When Easement Required
Control infiltration and inflow (I/I) from private service laterals
8-1-501.1 - 13: Discharge Prohibitions
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Table 3-2: Summary of Legal Authorities Required by General Order for Sewer Pipe Blockage Control Program Element
Requirement Reference in Burbank Municipal Code
Limit the discharge of FOG and other debris that may
cause blockages
8-1-501.4 Local Limits
8-1-502.2 Additional Pretreatment Measures
Requirements to install grease removal devices (such as traps or interceptors)
8-1-502.2 Additional Pretreatment Measures
Design standards for the grease removal devices 8-1-502.2 Additional Pretreatment Measures Maintenance requirements, Best Management Practices
(BMP) requirements, record keeping and reporting
requirements for grease removal devices
8-1-107. Maintenance of Sewers, Clarifiers, Private
Sewage and Industrial Waste Pretreatment System and
Appurtenances
Authority to inspect grease producing facilities 8-1-506.1: Right of Entry; Inspection and Sampling
3.1.1 Authority to Prevent Illicit Industrial Waste Discharges into the Collection System
The City implements the I ndustrial Waste Pretreatment Program requirements set forth in the United States Environmental Protection Agency’s Standard Pretreatment Implementation Requirements for Municipal NPDES Permits (40 CFR Section 403.8) in the manner specified in the Pretreatment Program. The Pretreatment Program requires that all users in the City of Burbank that generate wastewater other than domestic sewage, obtain an Industrial Wastewater Discharge Permit or other control mechanism, as described in the Burbank Municipal Code (BMC) Title 8, Chapter 1, Section 503.
3.1.2 Discharges from Tributary/Contract Agencies
The City of Burbank serves a small section of the City of Los Angeles that sits along the City’s northwestern border.
3.1.3 Prevention of Illicit Discharge and Infiltration/Inflow The Burbank Municipal Code prohibits storm water, surface water, groundwater, artesian well water, deionized water, noncontact cooling water, and unpolluted wastewater from entering the publicly owned treatment works (POTW) or public sewer, either directly or through lateral connections unless specifically authorized by the Director.
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3.2 Authority to Collaborate with Storm Sewer Agencies
Spills from the City collection systems can flow into the City storm drainage system and/or the Los Angeles County Flood Control District drainage systems. Los Angeles County Public Health requires all cities in the County to report sewer spills that reach the storm drainage system within 15 minutes of knowledge of the event. As a result, the Los Angeles County Flood Control District is notified and can provide support , information , and access to County drainage system facilities , if needed. The City has keys to access Los Angeles County Flood Control District drainage channels and open lines of communicatio n to access support.
To prevent cross -connections of sanitary sewer infrastructure with storm drain infrastructure, the City requires the approval of a Storm Drain Connection application to obtain a permit. A copy of the Storm Drain Connection Pert Guidelines are posted on the City’s website, here: Permits Online Counter - Public Works - City of Burbank .
3.3 Authority to Require Proper Design and Construction of Sewers
BMC Title 8 – Chapter 1, Article 3 – Connection to Public Sewers states all sewerage construction shall meet all design requirements as established by the Assistant Public Works Directo r – Wastewater Systems. Under this article, it is required that all construction comply with the most recent version of the Standard Specifications of P ublic Works Construction unless otherwise approved by the Assistant Public Works Director – Wastewater Systems.
3.4 Authority to Ensure Access to Publicly Owned Portion of Lateral
The City does not own or maintain private lateral sewer lines. Property owners are responsible for proper installation, operation, and maintenance of laterals (the pipe that connects from the building to the sewer main) and clean-outs (which provide access to clean and repair the pipe from the building to the main). This includes laterals located within a City-owned easement. The property owner also owns the wye connection to the public main line (which connects the lateral to the main line) as it is an appurtenant structure to the private sewer lateral. Property owners are required to obtain permits from the Department of Building & Safety for work on private properties and from the Department of Public Works for work in the public right -of -way.
3.5 Authority to Limit the Discharge of FOG and other
Debris
BMC Title 8, Sectio n 8-1-501.1.B states: “No user shall introduce or cause to be introduced in the POTW or public sewer the following pollutants , substances , or wastewater: Petroleum oil, nonbiodegradable cutting oil, or products of mineral oil origin , in amounts that will cause interference or pass through.” BMC Title 8, Section 8-1-501.4 states: “Except where more restrictive limitations are imposed by permit or national Attachment 3 - Page 17
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categorical pretreatment standards , no person shall introduce wastewater to the POTW that exceeds the following limitations at all times… 300 mg/l of to tal dispersed oil and grease and nonvisible floatable oil and grease.” In effort to reduce the accumulation of FOG, the City requires grease interceptor s or grease traps, oil separator s, and/or grit interceptors , when the Director deems necessary for proper handling of wastewater containing excessive amounts of grease, oil, or grit. All interceptor units shall be of type and capacity approved by the Director and shall be located to be easily accessible for cleaning and inspection.
The City of Burbank holds any building, structure, facility o r installation for which there is (or may be) a discharge of pollutant s to National Pretreatment Standards . BMC Title 8, Section 8-1-106 states: “Private sewage and industrial waste pretreatment systems and facilities shall produce effluents for discharge to the City sanitary sewer that meet requirements of the Director as described in this chapter and/or a wastewater discharge permit.” BMC Title 8, Section 8-1-502.1 requires users to provide wastewater treatment as necessary to comply with Title 8 of the BMC and requires compliance with all categorical pretreatment standards, local limits, and the prohibitions set out in Section 8- 1-501.1 of the BMC within the time limitations specified by EPA, the State, or the Director, whichever is more stringent.
3.6 Authority to Enforce Violations of Sewer Ordinances BMC Title 8, Section 8-1-506.1 provides the Director the authority to enter the premises of any user for purposes of inspection, sampling, records examination and copying to determine compliance with all requirements set in the BMC and any wastewater discharge permit.
3.7 Authority to Obtain Easement Accessibility
Agreements When Applicable
The City has easement accessibility agreements for locations requiring operation and maintenance, and it is not aware of any locations where easement accessibility is an issue. The sewer facilities going through Johnny Carson P ark are regularly maintained.
References for Further Information
Burbank Municipal Code: https://www.codepublishing.com/CA/Burbank/
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4 Operation and Maintenance Program
Appropriate sewer system operations and maintenance are essential elements of the City of Burbank - Public Works Department‘s Sanitary Sewer Spill reduction plan. While the Assistant Public Works Director – Wastewater Systems (APWD) has overall responsibility for the operation and maintenance of the sewer system, this section of the SSMP will provide guidance and specify field level responsibilities for various Operation and Maintenance Program.
4.1 Up-to-Date Map of the Collection System
The City of Burbank - Public Work Department utilizes a Geographical Information System (GIS) for its wastewater and storm drain system maps. The wastewater system maps were created b ased on record drawings, system video inspection , and field verification. The GIS includes sewer features such as pipe location, diameter, material, maintenance holes, sewer pump stations, pressure pipes , and valves.
4.1.1 Procedures for Maintaining and Providing Access to Water Board Staff
State and Regional Water Board staff can access up -to-date maps by requesting from the LRO. All requests are discussed internally with City staff, and if approved , the City will provide what is required with involvement as needed from the City Attorney’s Office with any exchange of private information. If needed, refer to the contact information for the LRO in Table 2-1.
4.1.2 Availability of Up-to-Date Mapping to Support Collection System Management
The GIS tool is accessible to field crews through iPads and other smart electronic devices, and they actively perform operation and maintenance activities on the system.
The notes taken on the smart devices become available to the Information Technology Department, which works with Wastewater Engineering to validate any changes to the system and create updated maps of the collection system.
A hardcopy version of the maps is updated by Wastewater Engineering staff periodically, as permits are issued for changes in the sewer collection system, and as sewer collection system improvement projects are completed.
4.1.3 GIS Maintenance Process
Field crews can access the GIS database through smart devices while performing inspection, cleaning, and other maintenance activities , and they are responsible documenting all portions of the system that were maintained . If any non- documented conditions or abnormalities are observed, field crews take notes on the devices for the Information Technology (IT) Department to periodically update the GIS database.
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Each field crew is responsible for bringing hard copies of the detailed maps of the system needed, in the event that digital maps become unavailable. When paper maps are used in the field, notes of the non- documented conditions are taken and given to the IT Department to update the GIS database when it becomes available.
A hard copy version of the maps will be updated by Wastewater Engineering staff as permits are issued for changes in the sewer collection system and as sewer collection system improvement projects are completed. A hard copy version of the map will be updated by the Collection Systems Supervisor as field conditions reveal a need for more map corrections.
The marked hard copies of the maps will be collected to update the GIS data. The updates to the GIS will be accomplished by Wastewater Engineering and Information Technology staff. Upon the completion of these GIS updates, new hardcopies of the maps will be distributed to the Collection Systems Crew. The hardcopy maps will include the date that the maps were last updated.
4.2 Preventative Maintenance Program
The City operates and maintains a collection system that serves a population of over 107,000 within a 17.3 square mile area. It consists of approximately 230 miles of sanitary sewer pipelines , approximately 3,800 maintenance holes , and 2 pumping plants . In addition, there are about 25,500 privately owned sewer laterals. All sewer l aterals are owned and maintained by the private property owners.
4.2.1 Scheduled System, Cleaning and Easement Maintenance The City’s Wastewater/Sewer system is divided into 20 sections for maintenance purposes , and the Collection Systems Crew is assigned specific locations to conduct maintenance throughout the year . They have a daily goal of approximately 6,000 to 8,000 feet for pipeline cleaning. The City of Burbank Public Work Department utilizes a Geographical Information System (GIS) for its wastewater system maps. Documentation of sewer line cleaning is entered into the GIS program, as the work is completed daily, using tablet technology . A cleaning report can be accessed in the GIS program which shows the recent cleaning for each pipeline. The Collection System Crew performs systematic cleaning of the sewer system, beginning at the outer edges of the collection system and working towards the Burbank Water Reclamation Plant (BWRP).
The Collection Systems Crew cleans the gravity sewer lines on a regular basis . All pipes ten inches (10”) or less in diameter are typically hydro -jetted with a standard cleaning nozzle, or root saw. All pipes greater than ten inches (10”) in diameter are hydro -jetted.
Crews utilize either the Combo Truck or the Jet Truck to clean the City sewer mains typically using a bulldog nozzle. Lines that are more prone to fat , oil and grease (FOG) buildup or have a history of frequent spills are tracked in a spreadsheet and cleaned every two weeks. All other sanitary sewer pipes are cleaned on an annual basis.
The City keeps a list of pipe segments that require more frequent cleaning . Pipe segments with significant grease accumulation in sewers serving restaurants and other food service establishments (FSEs) are cleaned approximately every 2 weeks. If there is evidence of medium to high FOG accumulation on a section of sewer pipeline, then the Attachment 3 - Page 20
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City’s Indust rial Pretreatment Program (IPP) Inspector(s) are notified. FSEs served by that sewer are inspected to ensure compliance with City sewer ordinances and that BMPs are being properly implemented. Sewer reaches that are subjected to heavy debris accumulation, such as siphons, are hydro -jetted on a more frequent basis.
4.2.2 Sewer Pipeline Inspection
The City of Burbank conducts a n inspection of all the sewer lines owned and operated by the City every five years using state of the art closed -circuit television (CCTV) equipment. Before every CCTV inspection, sewer lines will be cleaned to improve the quality of the video. This video inspection is an important component of the City’s condition assessment process used in the prioritization of preventative maintenance activities and in the prioritization of correcting structural defects. The City uses the WinCan software to collect pipe inspection data, organize it in a database, and generate reports that depict its pipes and all the defects. All the stored data and reports generated with WinCan are downloaded onto a thumb drive and provided to the IT department to store. All video inspections of t he sewer system are tracked in a spreadsheet. If an inspection results in facility defects of concern, the issue is brought to the attention of Wastewater Engineering staff so it can be included and resolved in a pipe point repair project , to more effectively prevent spills . Spill locations , causes, and magnitudes are also tracked to identify any trends which may lead to the reprioritization of preventative maintenance activities. Additionally, the spreadsheet has a ‘Grade Condition’ column, where sewer repairs are ranked on a scale from 1 t o 5, with 1 being the least severe and 5 being most severe. Those locations identified with a 5 ranking are scheduled for immediate repair. Those locations identified with a lower damage ranking are scheduled for future inspection to evaluate the future to repair these sections of pipe. All maintenance and repair activities are updated in the GIS system by the IT department after completion of the repairs .
4.2.3 Root Control
The City of Burbank has implemented an Integrated Pest Management Program and Cockroach Control Policy to help control roots to prevent them from damaging sewer lines and help control cockroaches to prevent the spread of disease. The city utilizes mechanical methods to control root growth and prevent roots from damaging sewer lines, rather than applying chemicals, to avoid the costs associated with complying with the EPA’s Federal Insecticide and Rodenticide Act and the California Department of Pesticide Regulation.
The City is responsible for maintaining the sewer mainlines, whereas private property owners are responsible for maintaining the entire sewer lateral (per BMC 8-1- 107). Tree roots enter the City’s sewer system either through private laterals or by getting directly into sewer mains. The City encourages private property owners to clean and maintain their private sewer laterals through the City’s Sewer Lateral Rebate Program. Root prevention in sewer mainlines is taken care of through the City’s intensive cleaning schedule and program, described in Section 4.2.1.
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4.2.4 Sewer Lateral User Rebate Program (SLURP)
In addition to routine maintenance activities, the City has implemented an incentive program that encourages residents to maintain their privately -owned sewer laterals. This program provides rebates to owners of single -family residences for cleaning and video - inspecting their sewer lateral. This program is designed to keep root s from private sewer laterals out of the public sewer main, reducing the maintenance frequency and the number of overflows from these sewer lateral roots. SLURP also provides useful information to residents regarding the maintenance of their sewer lateral. Additional information on this program is available on the City’s website at :
Sewer Lateral User Rebate Program (SLURP) - Public Works - City of Burbank .
4.2.5 Vermin Control
The City utilizes the services of Golden Bell Products to help control the population of cockroaches in the sanitary sewer system. Insecta Cockroach control is applied in approximately 3,800 City sewer maintenance holes every two years . Golden Bell is licensed by the California Department of Pesticide Regulation and carries and maintains all current registrations with the County Agricultural Commissioners in the counties in which they apply the Insecta pesticide.
4.2.6 Odor Control Maintenance
Smoke testing can be conducted as needed in areas experiencing odor problems to identify illicit connects and/or fractures in the sewer system. Illicit connections and fractures are removed and/or repaired.
If the City gets an odor complaint regarding the sanitary sewer system, the City’s contract operator can take hydrogen Sulfide readings to identify the severity of the problem. The contract operator is also responsible for the pretreatment program, diagnosing the issue, and addressing the problem. After the concern is addressed, the City’s Collection Systems Crew is responsible for checking the C ity sewer main for any obstruction s and inspecting the area to ensure it is safe for the public. If the contract operator is not able to identify an issue, the City typically chlorinates the line and flushes it with potable water.
4.2.7 Lift Station Inspections and Maintenance
Mariposa Lift Station
The Mariposa Lift Station is physically inspected on a weekly basi s using a detailed inspection checklist created by the City. After all inspections are completed , the observations are recorded in a logbook . In addition, p reventative maintenance is performed by an external Contractor on a quarterly basis . The station is on a 1 to 3 – year planning horizon for potential upgrades or replacement, based on future condition assessments and system demands.
Beachwood Lift Station
The Beachwood Lift Station pumps directly to the Burbank Water Reclamation Plant .
Preventative maintenance of the lift station is performed by the City’s contract operator of Attachment 3 - Page 22
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the plant. The station is operating within a 5 to 10 – year planning horizon for potential upgrades or replacement, based on future condition assessments and system demands.
4.3 Train ing
The City recognizes the importance of its staff in collection system operations , maintenance, and monitoring . The City provides a wide variety of required trainings for staff and encourages them to explore additional training opportunities.
4.3.1 Required Training
• Weekly Training: During weekly meetings , the Collection Systems Crew is provided ongoing equipment and safety training, as well as training in pollution prevention, and system maintenance and operation.
• Contractor Training: T he City requires that any contractors hired for sewer construction and rehabilitation have adequately trained staff. • Emergency Response Plan Training: T he Spill Emergency Response Plan is distributed to a ll personnel in the Wastewater Division . The information contained herein is reviewed regularly to ensure that staff is appropriately aware of the response procedures.
• Spill Volume Estimation T raining: The City’s Field Crew works directly with the Engineering Department to estimate spill volumes, and the Senior Civil Engineer is responsible for entering spill reports and creating the volume calculation summary.
• CIWQS Training: All sanitary sewer system data collected by field crews is entered and organized by Wastewater Engineering for the LRO to review, certify and upload into CIWQs. The LRO is responsible for training any new staff that will be required to submit any data to CIWQs.
• Practice Drills: T he City is currently working on a plan to implement practice drills into their training activities. Drills to be implemented in the future include:
practicing notification procedures, setting up bypass pumping and spill sampling.
4.3.2 Extended Training Opportunities
• Continuing Education: The City of Burbank participates in equipment classes and demonstrations provided by various companies in the industry, such as, Haaker, who provides industrial equipment and services to the municipal, industrial and construction sectors.
• T uition Reimburs em ent: City employees are reimbursed for seventy -five percent (75%) of the cost of approved training, up to $2,500 per individual in any one fiscal year for tuition, fees, books (including computer software and audio tapes required for cla ss participation), and other supplies for courses which are directly related to the employee’s present position or promotion.
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• Mentoring: The City has established an informal training through the mentoring of experienced collection system personnel with those new to the collectio n system s team.
• Certification: A ll members of the collection system s crew are encouraged to obtain certification from the California Water Environment Association (CWEA).
4.4 Equipment Inventory
4.4.1 Collection System Contingency Equipment
The Collection Systems Crew has c ontingency equipment (such as portable pumps , generators, etc.) to support an effective response to emergency situations. An inventory of spare/replacement parts are kept to minimize downtime in the event of failure equipment failure. A list of items kept in inventory is included in the Inventory List of Equipment. This list will be reviewed by the Assistant Public Works Director and the Collection Systems S upervisor, or their designees, on at least an annual basis to ensure that there is an adequate inventory of critical supplies, parts, and equipment needed for system operation and maintenance. The City has established a mutual -aid relationship with the City of Glendale so that in the case of an unforeseen emergency, the Burbank is able to borrow equipment that it does not have in inventory. The City also has a contract with a major environmental response contractor to provide emergency response and sewer clean up services on an on- call 24-hour per day, 7-days per week basis. The contractor can provide vacuum trucks, pumps, pressure washers and other emergency equipment and operators as needed.
4.4.2 Pump Station Contingency Equipment
The Mariposa Pump Station has 100% redundant pump capacity. This spare capacity minimizes the risk that this pump station will experience downtime. In addition, the Mariposa Pump Station has a back -up generator, which provides emergency power in the case of a power outage. Contractors have the smaller electrical items for the Mariposa Pump Station in inventory.
In the event that the Beachwood Pump Station should fail, or experience inflows that are in excess of existing pump capacity, sewage will automatically gravity flow to the City of Los Angeles’ North Outfall Sewer. The City’s new contract operator of the plant also operates and maintains the Beachwood Pump Station and manages all assessment and evaluation procedures.
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5 Design and Performance Provisions
5.1 Design and Construction Standards and Specifications New and rehabilitated conveyance pipelines and pumping plants are planned, designed, and constructed to meet the highest performance standards in the industry in accordance with the City’s standards and specifications. These are comprised of:
• System Evaluation and Capacity Assurance Plan: Provides design criteria for the hydraulic capacity and hydraulic modeling of the collection system . • Construction Standards : The City has developed and maintained standard plans for public right-of -way, traffic , sewer/storm drains and pipe bursting available here: Standard Plans - Public Works - City of Burbank . • Specifications Sewer Design Guidelines : The City has developed and maintained design guidelines for new and rehabilitated system s, including: Excavation Guidelines, Green Streets Policy, Lateral Pipe Bursting Specifications , Offsite Improvements Requirements, Protection of Pedestrians Requirements, Storm Drain Connection Guidelines and traffic Control Requirements, available here:
Permits Online Counter - Public Works - City of Burbank . • Sewer Design Manual for City of Los Angeles: P rovides design standards for routine and unique circumstances .
• Standard Plans for Public Works Construction, the Standard Specifications for Public Works Construction , 2012 Edition (“Greenbook”), and amendments to the Special Provisions : Provide standards and specifications for construction in Southern California, produced under the oversight of Public Works Standards Inc. The City uses “Greenbook” for inspection and testing standards, as well as for miscellaneous and unique construction items .
5.2 Performance
The City consistently reviews standard plans and specifications as well as looks to the construction industry for input to improve design materials and construction methods.
The City collects feedback from contractors at the public counter , City Inspectors , Pro ject Managers, Construction Managers and Engineers to further improve means and methods.
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6 Spill Emergency Response Plan
The City of Burbank - Public Works Department’s Spill Emergency Response Plan, included as Attachment F , provides a more in -depth course of action for Wastewater Systems personnel to follow in the event of a spill, and ensures that the City of Burbank is adequately prepared for to respond to spill events.
6.1 Proper Notification Procedures
The Public Works Department is responsible for the maintenance of all City of Burbank owned pipelines and appurtenances in the sanitary sewer system. The sanitary sewer system conveys wastewater to the appropriate publicly owned treatment works. Failure at any point within the sanitary sewer system can cause sewage to spill onto public and/or private property and/or into waterways , thereby increasing the risk of a possible public health hazard and contamination of the environment.
This Spill Emergency Response Plan is a tool to be used to assist/train employees to ensure that appropriate actions are taken in the event of a spill. This tool ensures that all permit and regulatory requirements are met.
6.1.1 Spill Notification
The first Collection Systems Crew members responding to a spill must prote ct public health and the environment from the effects of the spilled sewage. The initial point of contact (who from the City is first notified of a spill), can vary. The notification process during working hours and non- working hours will be different. • Working Hours: Any City department may receive a call regarding a possible spill. If it’s between the hours of 7:30 A.M. to 4:00 P.M, this information is immediately routed to the Public Works Field Office at (818) 238- 3915. • After Hours: If a call is received after working hours by the City regarding a possible spill, it is typically received either by the Police Department or the Burbank Water and Power (BWP) GuardShack. If the Police receive the call first, they would notify the BWP GuardShack. The Guard Shack would immediately notify the Collection Systems Supervisor or Lead worker using this plan.
6.1.2 Notification to Affected Entities
Once a spill is verified, the Sewer Crew Lead calls the Crew Supervisor to determine the spill category . The Crew Supervisor is responsible for notifying Los Angeles County Department of Public Health (DPH) within 15 minutes. Depending on the Category of the spill, the chain of communication is followed as outlined in the Reporting Requirements for City of Burbank flowchart included in the Spill Emergency Response Plan.
Within twenty-four hours of becoming aware that an unauthorized discharge of sewage has or will enter waters of the state, th e City submit s a statement to the Regional Water Quality Control Board (RWQCB) via : [email protected] .
When a spill reaches waters of the state (CAT -1) or is over 1000 gallons (CAT -2), it is the responsibility of the Crew Supervisor to call Los Angeles County Department of Attachment 3 - Page 26
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Public Health within 15 minutes , and to report the spill to CalOES within 2 hours. The Collection Systems Supervisor shall report the spill to RWQCB within two hours, unless DPH and Cal OES have been contacted. Additionally, a spill report is uploaded to CIWQS within 3 business days.
6.2 Training
The Spill Emergency Response Plan is distributed to all personnel in the Wastewater Division. The Plan is reviewed regularly to ensure that staff is appropriately aware of the response procedures. If an outside Contractor is brought in to help with a spill event, it is the responsibility of the Crew Supervisor to ensure Contractor is properly trained and that they implement the Spill Emergency Response Plan.
6.3 Traffic Control
Traffic Control requirements vary depending on the location and the risk to operating personnel and the public. The City uses the following traffic and crowd control devices, consistent with WATCH manual, as applicable:
• Traffic cones clearly delineating tr affic lanes and directions; • Warning signs (signs with the symbol for person working are preferred) • One or more flaggers utilized to control and direct traffic as needed where visibility is limited or the possibility of collision exists; and, • Directional arrow signs.
Warning signs, cones, barricades and caution tape are placed as needed to keep vehicles and pedestrians away from contact with spilled sewage.
6.4 Containment
The Collection Systems Crew is responsible for redirecting the sewage spill back into the collection system . The following steps should be taken:
• Close vehicle / pedestrian traffic through spill areas. • Place absorbent socks, sandbags or other material to reroute the sewage spill into a nearby manhole
• Block /tarp all storm drain inlets to prevent sewage from entering the storm drain system.
• Set up and operate b ypass pumps to divert any sewage flow into a nearby manhole or upstream of a blockage to reduce the flow of the sewage spill.
6.5 Clean Site
After sewage at the site has returned to the sewer system, cleaning of the area must be accomplished.
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6.5.1 Possible Pedestrian Contact
If the overflow occurs in an area where there is potential for pedestrian contact , disinfection using chlorine should occur at the affected area. Following the placement of chlorine, the site must be washed down with fresh water and then collected by the vacuum truck and returned to the sewer system.
6.5.2 Storm Drain System
If the sewage enters the storm drain system, all outlets are plugged to prevent any sewage from reaching the Burbank Western Channel or Los Angeles River. A vacuum truck is used to remove the sewage as soon as feasible. Following the removal of the sewage, the storm drain should be rinsed down with all washdown water collected by the vacuum truck and returned to the sewer system. When necessary, the City of Glendale is used as a resource for additional support and to provide pumps, combination sewer truck, and other equipment.
6.5.3 National Plant Services
The City also contracts National Plant Services to help with cleaning specialty areas .
National Plant Services specializ es in hydro-jetting and root removal.
6.6 Post Spill Assessment
The City conduct s a post -spill assessment using CCTV technology. Dependent on the receiving water(s) and volume of the spill, sampling of bacterial indicators is done to determine post -spill compliance with the water quality objectives and bacterial standards of the California Ocean Plan or the California Inland Surface Water Enclosed Bays and Estuaries Plan.
6.7 Recordkeeping Requirements
The City maintains various records, including those collected for compliance with this General Order and those collected under the previous General Order 2018-0028-DWQ, for five years. The Spill Emergency Response Plan includes recordkeeping requirements for spill reports, category 4 spills , and non-category 1 lateral spills .
6.8 Annual Review and Update
The City annually reviews and assesses the effectiveness of the Spill Emergency Response Plan, which is a collaborative internal exercise between City staff. New Staff members are often involved for training and so they can provide unbiased feedback, which is crucial in ensuring the plan's effectiveness and in training them in the elements and procedures used to maintain the system. Updates are made as necessary when procedures are deemed not useful or not practical, and when a new General Order is issued.
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7 Sewer Pipe Blockage Control Program
7.1 Program Overview
It is estimated that 40% of all sewer blockages and/or overflows are caused by fats, oils and grease (FOG) within the system with the remaining 60% stemming from rags and debris. Since 2000, the City’s Collection Systems Crew has been tracking major grease dischargers throughout the C ity. These dischargers are mainly from Food Service Establishments (FSEs) or restaurants. In efforts to prevent FOG from causing blockages and overflows within the system, the crew generates bi-monthly “hot -spot” lists and submits them to the Industrial Source Reduction and Control Program (ISRCP) Inspectors . The crew cleans and monitors these “hot spots” on a bi -weekly basis. The ISRCP Inspectors follow up with individual restaurants to verify that their grease interceptor cleaning manifests are kept up to date , in addition to any other BMPs that may be required. Additional grease reduction/elimination education is also provided as necessary.
Following an extensive outreach to and in partnership with the over 365 permitted FSEs in Burbank the City developed a three- pronged approach to its FOG Control Program, including: Source Control, Sewer Cleaning and Community Outreach and Education.
7.1.1 Implementation Plan and Schedule for Public Outreach Public Outreach and stakeholder involvement are important parts of the City’s ISRCP and are an ongoing effort and priority for the team . Educational videos posted on YouTube or the City’s website, videos shared via thumb drive, brochures handed out door -to-door, bill inserts, and monthly newsletters are all ways the City informs FSEs and the general public about the importance of BMPs. The City also publishes a Recreational Guide on a quarterly basis and regularly includes full page reminders of proper ways to dispose of grease and oil around the kitchen.
7.1.2 Plan and Schedule for the Disposal of FOG Generated Within the Sanitary Sewer System
The City implements the Sanitation Districts of Los Angeles County ’s Grease Collection Program. The FSEs must, at a minimum , collect the FOG and prevent waste FOG discharge into the sewer system by implementing the following BMP’s:
• “Dry wipe” pots, pans , dishware and work areas prior to washing. Use rubber scrapers or paper towels to remove FOG from cookware, utensils, and serving ware and dispose of in the trash.
• Collect waste cooking oil and store properly in recycling barrels and drums. Use a licensed hauler or recycling facility to dispose of this waste. • Use absorbent products to clean under fryer baskets and under locations where FOG may be spilled or dripped.
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In addition, the City does not allow FOG waste haulers to discharge waste FOG into the sewer system. However, it provides FSEs with a list of licensed grease haulers and rendering companies .
7.1.3 Legal Authority to Prohibit Discharges and Identify Measures to Prevent Spills and Blockages Caused by FOG
Burbank Municipal Code Title 8.1, Section 8-1- 501.1, provides the legal authority to prohibit FOG discharges by any and all users, including FSEs. To mitigate spills resulting from blockages caused by FOG accumulation, the City’s Department of Public Works implements its Spill Emergency Response Plan, which provides guidelines for investigating FOG -related spills and taking enforcement and corrective actions to prevent future occurrences.
7.1.4 Grease Removal Devices Requirements and Standards Burbank Municipal Code Title 8.1, Section 8-1- 502.2.C (c) states the following:
“Grease interceptors or traps, oil separators, and/or grit interceptors shall be provided when, in the opinion of the Director [of Public Works] , they are necessary for the proper handling of wastewater containing excessive amounts of grease and oil, or grit; except that such interceptors shall not be required or residential users. All interception units shall be of type and capacity approved by the Director and shall be so located to be easily accessible for cleaning and inspection. Such interceptors, traps, and/or separators shall be inspected, cleaned, and repaired regularly as needed, by the user at their expense.”
Major provisions of the FOG Control Ordinance and its Rules and Regulations regarding the requirements for installing and maintaining grease removal devices are summarized below:
Grease Interceptor Requirements
BMC Title 8.1, Section 8-1- 502.2.E states the following:
FSEs are required to install, operate, and maintain an approved type and adequately sized, remotely located and readily accessible, grease interceptor, unless a conditional waiver is granted by the Director. All FSEs to be newly constructed are subject to grease interceptor requirements. Existing FSEs with planned modifications having a building permit valuation of fifty thousand dollars ($50,000.00) or more are also subject to grease interceptor requirements.
All grease interceptors must be approved by the Director. At the sole discretion of the Director, an FSE determined to have no immediate adverse impact on the public sewer may be granted a conditional waiver from grease interceptor installation requirements. The Director may, at any time, revoke this conditional waiver and require the FSE to install a grease interceptor. If an FSE can demonstrate that installation of a grease interceptor is not feasible due to space constraints or other considerations, the Director may issue a variance from grease interceptor requirements and authorize the installation of alternative grease removal devices.
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discharged into the public sewer. All alternative grease removal devices must be approved by the Director, on a case by case basis.
Installation of grease interceptor(s) is required at all FSEs that have the potential to generate waste FOG unless a Conditional Waiver is granted, including: (1) FSEs that are to be newly constructed, (2) any existing non- FSE converting to an FSE, (3) FSEs with remodeling valued at $50,000 or more, and (4) any FSE deemed by the Director, for example, any FSE that is known to cause FOG -related sewer blockages or overflows or fails to implement BMPs.
A grease interceptor is a plumbing device, with a minimum size of 750 gallons that is installed in an industrial wastewater drainage system to intercept and prohibit FOG from entering the sewer system. The design, construction, installation and testing of commercial kitchen grease interceptors or grease traps shall be in accordance with the California Plumbing Code and/or the County of Los Angeles Pretreatment Guidelines for Restaurant and Food Service Operations and under approved permit from the City’s Building Department .
7.1.5 Operation and Maintenance of Grease Interceptors
FSE’s are required to comply with the following requirements for operation and maintenance of grease interceptors:
• Grease interceptors shall be maintained in efficient condition by periodic removal of accumulated grease including floating material , sludge and solids • Grease interceptors shall be cleaned at a frequency such that the combined FOG and solids accumulation does not exceed 25% of the total liquid depth of the grease interceptor
• A log of grease interceptor cleaning and maintenance practices shall be maintained on-site
• Copies of records and manifests of hauled waste FOG or hauled interceptor wastewater shall be maintained in FSE s files
• FSE’s are also required to comply with the requirements for the operation and maintenance of grease traps as set forth in the manufacturer ’s specifications.
7.1.6 Authority to Inspect Grease Producing Facilities and Enforcement Burbank Municipal Code Title 8.1, Section 8-1- 506.1, provides the Department of Public Works with the legal authority to inspect FSEs and monitor the implementation of BMPs.
As part of routine inspection activities, inspectors from the ISRCP determine permit requirements and verify compliance with the BMC 8.1 provisions. Additionally, information and training materials such as multi -language DVDs, BMP posters, a summary of FOG Control BMPs, and lists of licensed grease waste haulers and pretreatment equipment manufacturers are provided to help businesses comply. Major provisions of the BMC 8.1 are summarized below:
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Wastewater Discharge Permit
FSEs are required to obtain a Waste Discharge Permit, that includes a Permit Application Fee and an Annual Inspection and Control fee in accordance with the currently adopted Citywide Fee Schedule and based on the Discharger class. This permit is non-transferrable, and it expires and has to be renewed every five years. An FSE may be authorized to use the sewer if it does not potentially generate waste FOG during food preparation processes and does not significantly affect the publicly owned treatment works (POTW), provided that the FSE has implemented and demonstrates compliance with BMPs as specified in the Rules and Regulations, and does not qualify as a Stormwater “Critical Source”.
Revocation of Conditional Waivers
The Director’s determination to revoke a FSE’s Conditional Waiver from Grease Interceptor Installation Requirements is based on the FSE’s non- compliance with any of the terms and conditions of the Conditional Waiver. Specific violations that may result in revocation of the FSE’s Conditional Waiver are as follows:
• The FSE disposes of food waste into sinks or equivalent, rather than directly into the trash or garbage receptacles
• The FSE fails to “Dry Wipe” all pots, pans, dishware and work areas prior to washing of such utensils, equipment or areas
• The FSE fails to collect waste cooking oil and store it properly in recycling barrels or drums
• The FSE is confirmed to have contributed to FOG accumulation within the sewer collection system that resulted in, or threatens to result in, a spill • The FSE fails to comply with any other condition deemed appropriate by the Director.
Variance to Allow Alternative Grease Removal Devices
BMC Section 8-1-502.2 (E) states: “If an FSE can demonstrate that installation of a grease interceptor is not feasible due to space constraints or other considerations, the Director may issue a variance from grease interceptor requirements and authorize the installation of alternative grease removal devices. Alternative grease removal devices include, but are not limited to, devices that are used to trap, separate and hold grease from wastewater and prevent it from being discharged into the public sewer. All alternative grease removal devices must be approved by the Director, on a case by case basis. ”
7.1.7 Identification of Sanitary Sewer System Section Subject to FOG Blockages and Establishment of Maintenance Schedule
Spills caused by blockages from FOG are monitored by location and to determine required cleaning frequency. All blockages are logged, and potential sources are identified by FSE name and address. Locations with multiple FOG blockages are given special investigation and cleaning status. Sewers prone to FOG accumulation or blockages are classified as “high priority ” and cleaned bi -weekly in an effort to prevent Attachment 3 - Page 32
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FOG-related overflows. If the crew sees excessive FOG from a lateral, the parcel address is determined, and the ISRCP team (Inframark) is brought in to investigate.
When deemed necessary, the inspectors conduct follow -up investigations of grease interceptors. Depending on number of offenses , a warning or citation would be issued.
7.1.8 Development and Implementation of Source Control Measures for All Sources of FOG
The ISRCP team investigates potential source(s) of FOG waste to verify compliance with applicable sections of BMC -8.1. The City implements an Enforcement Response Plan.
FSEs are required to have an industrial W aste Discharge P ermit, to comply with source control measures for all sources of grease, to implement BMPs, to install grease interceptors as applicable, and are subject to routine inspections to verify continuous compliance.
In the event that a permittee fails to comply with the requirements of BMC -8.1, the ISRCP Inspectors take immediate enforcement action. The Enforcement actions available include the following:
• Notice of Violation (NOV) – A notice by certified mail or personal service which identifies the permit condition(s) violated, the circumstances surrounding the violation(s), and provides the FSE with an opportunity to correct the noncompliance on its own initiative.
• Within 10 days of the NOV, the FSE is required to conduct an investigation and submit a written response describing the cause of the violation, the actions taken to correct the violation or prevent future violations and the date those corrective actions will be completed.
• Conditional Waiver Revocation – The City may revoke the FSE’s Conditional Waiver for cause and require the installation of a grease interceptor. • Administrative Enforcement Order – An order that requires the FSE to cease a specific activity and implement corrective actions to permanently achieve and maintain compliance. An Order may be issued when an FSE fails to achieve compliance after a NOV is issued or when a pattern of noncompliance is observed. • The City may pursue civil and criminal penalties, as well as injunctive relief.
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8 System Evaluation, Capacity Assurance and
Capital Improvements
The City of Burbank prepares and implements a capital improvement plan (CIP) that will provide hydraulic capacity of key sanitary sewer system elements for dry weather peak flow conditions, as well as for the appropriate design storm or wet weather event.
8.1 Sys tem Practice and New Technology
8.1.1 Best Practices and New Technology
The City currently utilizes WinCan software to conduct CCTV inspections, with observed defects documented according to the City Pipeline Rating System (CPRS ). In addition, the City has deployed four SmartCovers on its force mains to enhance monitoring capabilities and plans to install six more units in FY 2025-26 as part of its continued commitment to proactive infrastructure management.
8.1.2 Amount of System Condition Assessment
The City of Burbank operates 230 miles of sewer pipelines with plans to inspect collection system pipes on a five -year cycle. The City also performs higher frequency inspections on a subset of s ewer pipes to monitor previously identified asset condition issues as well as roots . A five -year inspection cycle requires approximately 45 miles of annual inspection.
8.1.3 Condition Assessment Strategy
Based on the General Order, the City must incorporate additional factors into condition assessment prioritization. These include areas that:
• Hold a high level of environmental consequences if vulnerable to collapse, failure, blockage, capacity issues, or other system deficiencies; • Are located in or within the vicinity of surface waters, steep terrain, high groundwater elevations, and environmentally sensitive areas; • Are within the vicinity of a receiving water with a bacterial -related impairment on the most current Clean Water Act section 303(d) List;
The City prioritizes inspection and assessment activities in areas adjacent to the Burbank Western Channel and the Los Angeles River, or in areas with high environmental consequences if vulnerable to collapse, failure, blockage, capacity issues or other system deficiencies. Initial inspections are conducted in these high- priority zones, with follow -up actions determined based on observed conditions. Hillside areas with heavy root intrusion receive more aggressive cleaning, and if issues are identified during cleaning, follow -up CCTV inspections are performed to evaluate pipeline condition.
Repairs are then scheduled based on the same prioritization criteria applied to the overall sewer system.
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This includes the prioritized condition assessment of sewer lines in the City’s Collection System (excluding force mains) located within approximately 200 feet of major flood- control channels and the Los Angeles River. If a sewer line or manhole was found to be significantly defective, then the City’s procedure was to repair or replace the asset within three (3) years. This work was successfully completed in 2022.
8.1.4 Inspection and Condition Assessment Methods
The City of Burbank uses CCTV inspections as the primary means for collecting visual observations of the system conditions. CCTV inspections are typically scheduled on a five-year cycle. The City will review the CCTV inspection data and will prioritize evaluation and planning activities on areas with pipe segments with past failure events, known maintenance issues, and significant structural issues.
8.1.5 Inspection and Assessment Recordkeeping
The City utilizes WinCan to document and manage data from sewer inspections. When deficiencies are identified, the Collection Systems Crew refers them to Wastewater Engineering staff for further evaluation. Engineering maintains a tracking spreadsheet that includes key information for each referred pipe segment, such as the segment location, its condition rating based on the Sewer Pipeline Rating System, the associated risk level for potential overflows (low or high), and a summary of inspection findings.
8.1.6 Assessing Assets Vulnerable to Climate Change
The City performed a high- level review of assets vulnerable to climate change as part of the 2025 SSMP update. The high- level review resulted in the following findings:
• Sea level rise: With regards to sea level rise, the City is not concerned with the effects of sea level rise on its system as the City is several hundred feet above sea level.
• Flooding: The City does not experience much flooding during storm events. The City has identified occasional ponding but has indicated it does not affect the Sewer System.
• Erosion Due to Intense Rain Event: City is not aware of pipelines susceptible to erosion due to intense rain events.
• Wildfires: This is not an issue for the gravity system. The location of the Mariposa and Beachwood Pump Station are also generally not susceptible to wildfire s. • Power Disruption: The Mariposa Pump Station has 100% redundant pump capacity. The Mariposa Pump Station also has a backup generator which provides emergency power in the case of a power outage. In the event that the Beachwood Pump Station fails, or experiences inflows that are in excess of the existing pump capacity, sewage will automatically gravity flow to the City of Los Angeles’ North Outfall Sewer (NOS) line.
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8.2 Capacity Assessment and Design Criteria
In 2006, the City completed a System Evaluation and Capacity Assurance Plan (SECAP) of their wastewater system, which included flow monitoring and the development of a hydraulic model. This model was used to perform hydraulic analyses to assess the performance of the existing wastewater system under dry and wet conditions, evaluate the impact of future growth, and recommend improvements that may be needed to provide the necessary capacity under both existing and future conditions. The City is in the process of completi ng a Phase 2 update of their SECAP, which is scheduled to be completed by 2026.
8.2.1 Procedures for Identifying and Addressing Hydraulic Deficiencies and Capacity Limits
Dry-Weather Peak Flow Conditions that Cause or Contribute to Spill Events Average flows entering the wastewater collection system are derived by correlating land use types with associated flow generation factors that have been calibrated to flows measured during the City’s flow monitoring program. The City of Burbank Community Development Department (CDD) is currently developing plans to satisfy the state- mandated housing element, which requires the addition of housing units within the City that will contribute additional sewer flows to the City’s collection system and treatment plant. Due to the effects of additional sewer f low and loading on planned system improvements, for both current and future conditions, the City is incorporating the housing element projections in the current SECAP update. Housing element -driven changes to planned land use will affect sewer flow and loading calculations at the parcel level.
Determination of the adequacy of the wastewater system is based upon the ability of the system to convey peak wastewater flows. The relationship between peak dry weather flow and average dry weather flow was established on a basin level by the flow monitoring data.
Daily diurnal patterns for each basin will be reviewed as part of the City’s SECAP. The basin diurnal patterns are assembled from the flow monitor diurnal patterns taken for a representative week of dry weather flow during the monitoring period. The plot on each of these diurnal patterns indicates the ratio between the flow at a given point in the day , versus the average flow over that day in the basin. The highest point on the plot represents the highest, or peak, ratio of observed daily flow to average flow over that day. This peak value is the peak dry weather flow factor for the given basin. These factors will be applied to average dry weather flows to create peak dry weather flows across the City’s collection system.
Appropriate Design Storm or Wet Weather Event Criteria
To assess wastewater flow in the City, an extensive flow monitoring program was planned and completed from February 2003 to April 2003, as February and March are typically the peak wet-weather months in Burbank. A total of 25 temporary flow monitoring sites were used, covering 20 basins within the City. Rain events have historically been considered significant for rainfall -dependent infiltration and inflow (RDII) analysis when they produce greater than 0.5 inches of rain and they have durations Attachment 3 - Page 36
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equal to or greater than 5.0 hours. Four (4) such events occurred during the City of Burbank’s flow monitoring program.
To assess the impact of these rainfall events on wastewater flows, monitoring data associated with each of the 25 sites (20 basins) in the City were analyzed to evaluate changes in dry day flows during and subsequent to wet -weather events. One important finding is derived when the maximum peak hour during wet weather was contrasted with the comparable peak dry weather data. The wet to dry values were generally minimal for most of the 25 locations, with a max peak to dry peak range of only 1.0 to 3.9. The pipelines associated with monitor site 5 (Basin N), 10 (12% of Basin G), 14 (42% of Basin O), and 17 (20% of Basin B) exhibited the highest relative values, with values greater than 3.0. Since the basins associated with these four meters had very low Rainfall Dependent Infiltration and Inflow (RDII), these peaking conditions are of minimal consequence regarding the volume of rain intrusion. The findings indicate that the City’s sewer system is generally in good structural condition and is not overly vulnerable to rainfall dependent inflow and infiltration.
RDII in the current SECAP analysis, which will be completed in 2026, will be based on a 10-year, 24-hour design storm per the National Oceanographic and Atmospheric Administration (NOAA) Atlas 14 precipitation frequency estimates . This approach is typical for agencies in Southern California and represents the appropriate risk for sizing collection system infrastructure.
Capacity of Key System Components
Available capacity of collection system components is evaluated in the SECAP analysis based on a comparison of modeled flow rates and capacity criteria for system infrastructure, including sewer pump stations, force mains, and gravity mains.
Key system components conveying relatively large flow rates include large diameter sewer trunk mains and the two sewer pump stations, Mariposa Pump Station and Beachwood Pump Station.
In the SECAP analysis, gravity main capacity is estimated by comparing modeled pipe depth over diameter (d/D) under Peak Wet Weather Flow (PWWF) conditions with the evaluation criteria of 0.75 d/D. If modeled PWWF d/D exceeds 0.75 the pipe is considered to exceed capacity. Similarly, sewer pump station capacity is estimated based on a comparison of modeled PWWF arriving at the pump station versus the firm capacity of the pump station.
The SECAP analysis, which will be completed in 2026, will evaluate the capacity of the collection system to convey projected flow loading.
Identification of Major Sources Contributing to Peak Flows Associated with Sewer Spills
Peak flows in the sewer collection system are attributed to customer -based flows, RDII, and inflows from neighboring systems. The SECAP analysis addresses each of these potential sources of peak flows and incorporates them into the hydraulic model analysis.
Customer-based flows by estimating flow generation and peak inflows based on customer and land -use information provided by the City of Burbank CDD. Peak flows Attachment 3 - Page 37
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from existing customers and developed parcels are estimated based on dry weather f low monitoring data. Peak flow rates from future customers are based on estimates from CDD. Peak customer flow rates are assumed when modeling system capacity.
System RDII is based on wet weather flow monitoring data and design storm intensity which together are used to estimate collection system peak wet weather response in the hydraulic model. Calculated RDII is added to Peak Dry Weather Flow in the model to represent peak design storm response for the purposes of estimating system capacity.
The collection system also experiences inflows from neighboring agencies at several interconnections in the north- western area of the system near the airport. These interconnections can have an impact on the collection system capacity, especially during significant rainfall events. Flows from these interconnections are included in the SECAP hydraulic model and are factored into the collection system capacity analysis.
8.2.2 Capacity Assessment Considerations
Data from Existing Condition Assessments, Maintenance and Other Available Information
During capacity assessments , the City reviews data from sewer pipeline condition assessments, system inspections, spill history, and other available information to support a comprehensive understanding of system performance. This information is used to inform overall capacity evaluations and guide any necessary adjustments or improvements to the collection system .
Capacity of systems subject to flooding and increased infiltration and inflow due to larger and/or higher-intensity storm events as a result of climate change The City’s 2006 SECAP evaluated collection system capacity based on a 5- year, 24-hour design storm for the Burbank area. For the current SECAP update, which will be completed in 2026, RDII conditions in the collection system will be based on a 10- year, 24-hour design storm per the NOAA Atlas 14 precipitation frequency estimates. This is a more conservative approach for calculating RDII aimed to identify potential capacity constraints in the collection system that could be affected by increased rainfall intensities.
Sewer System Vulnerability to Erosive Forces in Canyon and Streams The City is not aware of any sewer pipelines vulnerable to erosive forces in canyons or streams.
Necessary Redundancy in Pumping and Storage Capacities
The City has two sewer pump stations: Mariposa Pump Station and Beachwood Pump Station. Both pump stations will be evaluated further in terms of redundancy in pumping and storage capacity as part of the SECAP - Phase 2 effort . • Mariposa Pump Station: This station currently has two pumps , with one pump operating and one serving as a redundant pump.
• Beachwood Pump Station: This s tation currently has three pumps. With one pump operating, the flow is approximately 3 to 3.8 MGD of average daily flow . In addition, Attachment 3 - Page 38
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all flows to Beachwood Pump Station can be diverted by gravity to the City of Los Angeles North Outfall Sewer , if needed.
The two primary criteria that will be evaluated further as part of the SECAP - Phase 2 effor t include the ability of the pump station to reliably pump the PWWF and wet well adequacy for pump cycling.
• Pumping Capacity. The design pump capacity requirement is based on methodology used in the collection system model. A pump station will be considered over capacity if it cannot pump the PWWF with one pump out of service and the remaining pumps operating at 75% of the station’s rated capacity. The remaining 25% capacity is allocated for RDII above that seen for the 10-year design storm, reserve capacity contingency, and variation in wastewater flow. Standby power provisions are also an integral element of the pump station reliability. • Wet Well Size/ Cycling Requirement . Wet well adequacy is analyzed in terms of maximum pump cycles per hour. A typical pump motor is designed for a maximum of six starts or cycles per hour. If the motor is started more than six times in an hour, it may overheat the motor starters, causing them to wear prematurely and fail. The maximum number of cycles per hour corresponds to the minimum cycle time, which is calculated using the pumping rate, the wet well dimensions, and the pump on/off control points. The cross-sectional area of the wet well and the pump control points determine the operational wet well volume. For example, when the wastewater in the wet well reaches the pump’s upper control point, the pump turns on and draws down the wet well wastewater level. When the wastewater level reaches the pump’s lower control point, the pump turns off and the wet well begins to refill. The time between pump starts is the cycle time.
Once completed, t he SECAP – Phase 2 report will be presented to City Council for approval and incorporated by revision into the SSMP as Attachment H .
8.3 Prioritization of Corrective Actions
8.3.1 Prioritization of Corrective Actions to Address Capacity Deficiencies
Potential collection system hydraulic deficiencies and improvements are prioritized ba se d upon the time ( i.e., existing versus future) and flow conditions ( i.e., average dry versus peak dry versus peak wet) that the potential capacity concern occurs. All existing potential concerns are prioritized higher than the potential future concerns, and potential capacity concerns that occur under average dry conditions are prioritized higher than those that occur under peak dry conditions, which in turn are prioritized higher than those that occur under peak wet weather conditions. In this manner, levels of priority were assigned to each potential deficiency ranging from 6 for potential improvements to meet existing average dry weather flow conditions to a 1 for future peak wet weather flow potential improvements.
Potential improvements that may be required to mitigate existing Average Dry Weather Flow and Peak Dry Weather Flow conditions were of higher priority and are grouped and Attachment 3 - Page 39
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assigned “near-term improvement” status. All other potential improvements were assigned “long -term improvement” status. This project prioritization assists the City in budgeting for potential improvements that may be needed.
To further assist the City in the identification of annualized improvements, the City further segregated potential deficiencies by integrating known operational flexibilities that would alter the standard flow patterns, thereby providing hydraulic relief to specific trunk sewers.
8.3.2 Prioritization of Corrective Actions to Address Condition Deficiencies
During the regularly scheduled CCTV inspection of the sewer system, damaged sewer is identified. A ranking from 1 to 5 is given to each damaged location, with 1 being the least severe and 5 being most severe. Those locations identified with a 5 ranking are scheduled for immediate repair. Those locations identified with a lower damage ranking are scheduled for future inspection to evaluate the future need to repair these sections of pipe. Additional information is provided in the City Pipeline Rating System (CPRS) dated December 2019.
The City has established the following schedule for the assessment and potential repair o
f City sewer facilities as needed on the CPRS:
• Complete an updated condition assessment of sewer lines in the City’s Collection System (excluding force mains) located within two hundred (200) feet of a surface water, within three (3) years after the publication of the CPRS. If a sewer line or manhole located within two hundred (200) feet of a surface water is determined to be significantly defective, upon securing any necessary permits(s), repair or replace the sewer line or manhole within three (3) years.
• Complete a condition assessment of sewer lines (other than force mains) in the City’s Collection System located at a distance greater than two hundred (200) from the surface water, within seven (7) years after the publication of the CPRS. If a sewer line or manhole located at a distance within two hundred (200) feet of a surface water is determined to be significantly defective, upon securing all necessary permits(s), repair or replace the sewer line or manhole within three (3) years. • Within seven (7) years after a sewer line or manhole is determined to be less than significantly defective but with a CPRS Pipeline Rating of three (3) based on Condition Assessment, the City will repair or replace gravity sewer lines and/or manholes, or take other appropriate action for such gravity sewer pipe segments containing defects with a Pipeline Rating of three (3) or less under the CPRS, if such defect resulted in a Collection system spill, or if in the City’s discretion, such defects are in close proximity to significantly segment that are in the process of being repairs or replaced.
• Sewer pipe segments which contain defects with a Pipeline Rating of three (3) or less under the CPRS that are not repaired or replaced within seven (7) years after completion of the condition assessment will be re- inspected with CCTV in accordance with the applicable condition assessment cycle for such segment to reevaluate the condition of the sewer line segment. If the City determines that a Attachment 3 - Page 40
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sewer pipe segment with a Pipeline Rating of three (3) or less under the CPRS has deteriorated and needs to be repaired or replaced, the City, upon securing necessary permit(s) and/or rights of way will complete such repair or replacement within three (3) years after the last CCTV cycle.
8.4 Capital Improvement Plan
The General Order requires the capital improvement plan to include the following items:
• Project schedules including completion dates for all portions of the capital improvement program;
• Internal and external project funding sources for each project; and • Joint coordination between operation and maintenance staff, and E ngineering staff/consultants during planning, design, and construction of capital improvement projects; and Interagency coordination with other impacted utility agencies.
8.4.1 Capital Improvement Plan with Project Schedules and Completion Dates
The City maintains a Capital Improvements Program Budget document posted on the City’s website at:
https://www.burbankca.gov/web/financial -services/budget The Capital Improvements Program Budget documents the City’s 10- year capital improvement program plan with an adopted budget for the current fiscal year (i.e., Year 1), projected budgets for each of the following four years (i.e., Years 2 through 5), and a projected budget for the last 5 years (i.e., Years 6 through 10) of the remainder of the 10- year planning horizon.
Following the completion of the SECAP – Phase 2 effort, the City will reassess current CIP projects prior to construction to confirm that project designs align with both current conditions and projected future system demands. If any modifications are needed, the City will revise the designs accordingly before moving forward with construction.
Each project within the Wastewater project category is documented on a Project Information Sheet included in the Capital Improvements Program Budget. The Project Information Sheet contains the following information:
• Project Name
• Department/Division
• Account Number
• Fiscal Year Appropriation
• Project Status
• Project Description and Justification
• Project Funding and Expenditure Detail
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• Project Status Update
• Forecasted Project Completion Date
• Ongoing Operation and Maintenance Impact
• Project Manager
Figure 8-1: Example Project Information Sheet
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8.4.2 Internal and External Funding Sources for Each Project All sewer system projects are organized in the Wastewater category and are funded by the City’s Water Reclamation and Sewer Fund.
8.4.3 Project Delivery Coordination and Interagency Coordination Wastewater Engineering staff leads the delivery of capital improvements projects and coordinates closely with the Collection Systems crew and/or the BWRP contract operator on any CIP projects involving or impacting the collection system. Engineering also identifies any impact ed agencies, utilities and neighboring cities early in the project planning process and coordinates with agencies, utilities and neighboring cities throughout the project delivery lifecycle to obtain permits, determine utility location, etc.
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9 Monitoring, Measurement and Program
Modifications
The Public Works - Wastewater Systems Division collects and analyzes information to establish and prioritize appropriate maintenance and operations activities by using this information to identify spill trends, pipeline sections of observed grease , root or debris accumulation, etc. The primary identified cause of spills continues to be root blockages and grease blockages. As a result, the Collect ion Systems Crew will routinely inspect and clean sewer lines in areas of known grease accumulation. This division has also conducted field studies of root killing products and will continue to collect and analyze information to establish and prioritize appropriate maintenance and operations activities.
Monitoring, Measurements and Program Modifications are vital to keeping appropriate SSMP activities current. Overall, maintaining the sewer system at an accept able working level and minimizing spills are the long-term goals of the City. Being innovative and proactive with City programs allows for a reduction in negative effects within the system caused by blockages that can and do arise from many unexpected and expected incidents. The crew has establish ed appropriate guidelines to follow , which allows for any potential issue to be prioritized and resolved in a timely manner .
9.1 Maintenance Information to Priori tize SSMP Activities The City has been active in implementing programs that assist staff in gathering data and information to verify and determine the needs of the sewer system, and to prioritize valuable updates to the SSMP.
9.1.1 Sewer Main & Private Lateral Connection Evalu ation The City utilizes its CCTV capability to classify inspected and private lateral connections using a system based on the CPRS (and the WinCan software). Sewer mains are identified as having grease, roots or debri s and are categorized based on the severity of the condition. Lateral connections are also classified based on their degree of root infestation and/or debris at the connection with the City main. The criteria under which Sewer Mains & P rivate Lateral Connections are classified are as follows: Heavy/Major, Moderate/Medium and Light/Minor. The initial classification is at the discretion of the field operator and is then verified by Wastewater Engineering staff when the video inspections are subsequently reviewed. Sewer mains with light debris are cleaned in a timely manner based on the maintenance schedule. The overall pipeline rating is a combination of inspection criteria and Engineering judgement.
Private Lateral Connections are owned and maintained by the private property owner .
During the CCTV inspections, the Private Lateral connections are observed ; if a medium to heavy condition is observed , a courtesy contact is made by Wastewater Systems staff informing the property owner of the discovery along with information about the City’s SLURP program that is geared to wards assisting residential property owners . Those connections which service commercial or industrial users, if deemed to contribute to possible blockages , trigger inspections from our ISRCP Inspectors . For possible residential lateral issues, staff will research information in the GIS system and record Attachment 3 - Page 44
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drawings to identify the private lateral and which resident ial property is affected. After this research takes place, the resident can be contacted by telephone, email, and/or through the mail.
9.1.2 Operation and Maintenance
Various means and methods have been developed /implemented to maintain a well- operating collection system. The roles and responsibilities have been allocated across the team to make the program an essential element of the SSMP . Maintenance is carried out by the Collection Systems Crew, and all members take on their assigned responsibilities.
The City’s Wastewater/Sewer system is divided into 20 sections for maintenance. Staff is then assigned specific sections where they will conduct maintenance effor ts throughout the year. City crews typically have a daily goal of cleaning approximately 6, 000 to 8,000 feet. Maintenance typically consists of cleaning the City sewer mains via hydro-jetting and when needed using mechanical root cutters. Whether a main is problematic or not, maintenance and preventative maintenance are performed on all City mains throughout the year.
A hard-copy record of t he sections maintained is kept on file, including the timeframe when the last cleaning was completed . During maintenance, if differences are encountered from what is on record, it will be noted and / or the GIS system will be updated . The City’s GIS system contains pertinent information that can be retrieved on a reliable basis. During and after the maintenance effor ts, the crew enters their daily cleaning records in the field with the use of IPads and the data observed /collected will serve to adjust the future cleaning priorities to prevent spills.
In areas with FSEs or industrial users, blockages can occur on a more frequent basis due to contents discharged, such as FOG. In helping to alleviate this occurrence, the ISRCP team inspect s all users to confirm and cross reference information on file to ensure that they have valid Waste Discharge Permits and that they are complying with all provisions .
The ISRCP team currently documents activities and compliance using hard copies of permit files . The City continues to work towards integrating paper documents with the GIS or another electronic system.
9.1.3 Audit Findings
The Wastewater Engineering staff has a current internal audit process that evaluates the compliance and conformance of programs associated with the SSMP. An audit checklist and guidelines are used by staff/consultants to identify deficiencies and subs equent corrective actions, and to evaluate agency compliance and conformance with SSMP requirements.
The Collection System Crew hold s annual meetings/trainings where City’s sewer management goals are discussed. These meeting s also give the City team an opportunity to compare the goals to the results, and to adjust priorities, assignments, and schedules to best address the components of the SSMP. A variety of m onthly meetings Attachment 3 - Page 45
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are also held with supervisors, project managers, and the contract operator to help track progress and keep maintenance activities on schedule.
9.2 Monitoring Implementation and Effectiveness of the
SSMP
The Wastewater Systems Division monitors the implementation effectiveness of each element of the SSMP in relation to the WDR compliance regulations. Future modifications and updates to the City’s SSMP will be based on implementation of the plan as discussed in the aforementioned meetings and through the audit process .
9.3 Assessment of Preventative Maintenance Program
Assessing and monitoring the preventative maintenance program is crucial to maintaining proper working functions of the system. The City utilizes the data collected during CCTV inspections and uses WinCan and the City Pipe line Rating System to prioritize maintenance activities throughout the City. The additional record tracking helps determine if adjustments or modifications need to be taken. Trends are developed over a period of time , which allows the City to modify and adequately adjust the program as needed. The City has been proactive in addressing issues with private sewer lateral connections , and the public has worked with the City to help prevent and/or reduce blockages and overflows that can affect the City and public health and safety .
9.4 Approach to Program Modifications and Plan Updates
The City’s performance is evaluated on a consistent basis by regularly monitoring and reviewing existing programs . Improvements to enhance the performance of the system are made on an as -needed basis .
9.4.1 Preventative Ma intenance Program
During the maintenance process, specific City sewer mains are identified and noted as having certain criteria that require more attention (such as sections within the system suscept ible to factors such as overflows, blockages and other pipe conditions ). In addition, CCTV recording assists the crew in identifying potential sections of sewer pipe that need to be addressed ; whether in poor condition or infested with roots or debris , assessing the sewer through this method allow s for appropriate maintenance and/or repairs to be conducted in a timely manner in problematic areas.
9.4.2 Fats, Oils, and Grease (FOG)
The City’s program is intended to identify and reduce overflows that are caused by FOG.
Proper implementation of the program , which includes requiring FSEs to install/construct adequate BMPs, assists the City in the reduction of negative impacts caused by FOG.
Monitoring , site inspections , and scheduled maintenance of the sewer system serving those FSEs has resulted in a reduction of FOG- related spills .
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9.4.3 City Tree Root Program
The City mains are maintained year -round primarily using hydro -jetting to address blockages . CCTV inspection is one way of identifying problematic areas that need to be addressed as well as notification from the public when their sewer is affected.
Infiltrating roots affect both private and public sewers. The City has been proactive in creating programs , such as SLURP, to assist the public in preventing spills . Utilizing the CCTV inspections , the Collection Systems Crew is able to identify locations with adversely impacted root problem s and proactively bring them to the attention of property owners to prevent a spill from occurring. The City provides the public with helpful information gathered from feedback received. Although the City does not endorse certain contractors , contractor satisfaction surveys from prior customers are shared to assist private property owners that need to make repairs . City staff is also available to assist residents who have questions and to review/discuss the results from video inspections that the property owner obtained .
9.4.4 Sewer Design & Construction
The City uses the Standard Plans for Public Works Construction, and the Standard Specifications for Public Works Construction (also known as the “Greenbook” ) for the design of capital improvement projects .
The City implements its “zero spill” policy on construction projects. As part of project approvals, the City requires a spill prevention and emergency response plan to be submitted, approved and implemented during the term of the construction.
9.5 Identification and Illustration of Spill Trends
Trends are identified through the Collection Systems Crew and Wastewater Engineering staff working together to collect and analyz e a variety of system information. Based on the findings, pipe sections are prioritized for repair/replacement, and maintenance and operations activities can be are conducted efficiently and effectively . The City will continue to collect information to appropriately establish future repair and maintena nce activities on a regular basis.
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10 SSMP Program Audits
Program audit s are required every three years to document the success of the SSMP and to make improvements to it.
10.1 Schedule of Program Audits and Updates
The City of Burbank has a current internal audit program that evaluates the compliance and conformance of all programs associated with the SSMP. The Wastewater Engineering Division is responsible for conducting a comprehensive audit every three years as the SSMP is implemented .
10.2 SSMP Audit Process
The SSMP Audit is either completed internally with a team of experienced personnel or by an external third-party consultant hired by the City . Internally, the audit team is responsible for creating an audit checklist and developing guidelines to identify deficiencies , subsequent to corrective actions to evaluate agency compliance and conformance with SSMP requirements.
When completed externally, a series of meetings is held between the C ity and the third - party consultant to discuss each individual element of the SSMP and to document all the changes that the City has implemented since the previous update. The external agency is then responsible for listing all the deficiencies and subsequent corrective actions for the City to review.
10.3 SSMP Audit Report
The findings from the SSMP Audit are documented in an audit report. The audit report typically includes the following elements :
• Audit findings and recommended corrective actions;
• A statement that sewer system operators’ input on the audit findings has been considered; and
• A proposed schedule to address identified deficiencies Once the audit is complete, a quality -control review of the audit report is performed, with a focus on consistency and completeness. The final audit report is reviewed by the City’s LRO before final acceptance. Audit reports and related materials are maintained in a hard copy and an electronic document tracking and management system.
10.4 Audit Implementation and Tracking of Results
All SSMP documents are located in the Public Works Wastewater Engineering Division Library. A “SSMP Creation” folder in public drive also serves as the electronic library for the SSMP.
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11 Communication Program
The City employs a variety of means for communicating with the public and other public agencies on the development, implementation and updat ing of the SSMP. The following sections describe the City’s procedures for:
• Communicating with the public and other public agencies regarding spills and discharges resulting in closures of public areas, or that enter a source of drinking water.
• Communicating with the public on the development, implementation and update of its SSMP, including opportunities for public input on implementation and updates. • Communicating with o wners/operators of systems that connect into the City’s syst em, including tributary systems, for system operation, maintenance, and capital improvement related activities.
11.1 Procedures to Communicate with Public on Spills and Discharges
The City communicates with members of the community and other public agencies on a regular basis. Procedures for spill emergency response are included in Attachment F, Spill Emergency Response Plan. Section 7 of the Spill Emergency Response Plan provides instructions for communicating with the public when spills result in closure of public areas or enter a drinking water source. These procedures include:
• Communication with Regulatory and Health Agency Notifications: It is the responsibility of the Collection Systems Supervisor to notify the Los Angeles County Department of Public Health if a sewage spill reaches surface waters or enters the drainage conveyance system . Los Angeles County Department of Public Health post s warnings and signage for any locations where public health and safety may be impacted by the spill event.
• Communication on Closures of Public Areas: City crews will use traffic and crowd control devices, such as warning signs and directional arrow signs, to protect public health and keep the public from contacting sewage at the site of the spill . With regards to beach closures or other impacted public areas, t he City of Burbank does not have a history of closing public areas due to sewer spills or discharges. Any time a spill reaches surface water or drainage conveyance system and is not fully captured, City crews notify Los Angeles County Department of Public Health who is responsible for posting signage or coordinating posting of signage for impacted areas posing a public health risk .
11.2 Procedures for Communication with Public on
Development , Implementation and Update of SSMP
The general public has opportunities to provide feedback on developing and implementing the SSMP Update during City Council Meetings. The agendas for City Attachment 3 - Page 49
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Council Meetings are posted on the City of Burbank ’s website, where the public can review, comment, and provide other feedback.
11.3 Procedures for Communication with Agencies that
Connect to the System
The City of Burbank receives wastewater inflow from and discharges outflow to the City of Los Angeles under a contractual agreement. The City regularly communicates with the City of Los Angeles . Data on flow and strength values is sent back and forth between the two cities in monthly, quarterly and annual reports to assess financial obligations.
Addit ionally, emails are sent to the Los Angeles County Department of Public Works on an as needed basis , if any issues arise that may impact their system. The City of Burbank and the County also meet regularly to discuss capital improvement projects that may impact either agency. The City will continue to communicate regularly with stakeholders on the development and implementation of the SSMP.
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2025 SSMP Update
Attachment A1 – Governing Board Approval of the
2025 SSMP Update
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Sewer System Management Plan
2025 SSMP Update
Attachment A2 - State Water Resources Control
Board General Order for Sanitary Sewer Systems ,
Order WQ 2022-0103-DWQ
Attachment 3 - Page 52
1 STATE WATER RESOURCES CONTROL BOARD
1001 I Street, Sacramento, California 95814
ORDER WQ 2022-0103-DWQ
STATEWIDE WASTE DISCHARGE REQUIREMENTS
GENERAL ORDER FOR SANITARY SEWER SYSTEMS
This Order was adopted by the State Water Resources Control Board on December 6, 2022.
This Order shall become effective 180 days after the Adoption Date of this General Order, on June 5, 2023.
The Enrollee shall comply with the requirements of this Order upon the Effective Date of this General Order.
This General Order does not convey any property rights of any sort or any exclusive privileges.
The requirements prescribed herein do not authorize the commission of any act causing injury to persons or property, protect the Enrollee from liability under federal, state, or local laws, nor create a vested right for the Enrollee to continue the discharge of waste.
CERTIFICATION
I, Jeanine Townsend, Clerk to the Board, do hereby certify that this Order with all attachments is a full, true, and correct copy of the Order adopted by the State Water Board on December 6, 2022.
AYE: Chair E. Joaquin Esquivel
Vice Chair Dorene D’Adamo
Board Member Sean Maguire
Board Member Laurel Firestone
Board Member Nichole Morgan
NAY: None
ABSENT: None
ABSTAIN: None
for
Jeanine Townsend
Clerk to the Board
Attachment 3 - Page 53
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
2 Table of Contents
1. Introduction .................................................................................................................... 4
2. Regulatory Coverage and Application Requirements .................................................... 5
2.1. Requirements for Continuation of Existing Regulatory Coverage ....................... 5
2.2. Requirements for New Regulatory Coverage ...................................................... 5
2.3. Regulatory Coverage Transfer ............................................................................ 7
3. Findings ......................................................................................................................... 7
3.1. Legal Authorities ................................................................................................. 7
3.2. General ............................................................................................................. 11
3.3. Water Quality Control Plans, Policies and Resolutions ..................................... 14
3.4. California Environmental Quality Act ................................................................. 16
3.5. State Water Board Funding Assistance for Compliance with Water Board Water Quality Orders ................................................................................................... 16
3.6. Notification to Interested Parties ....................................................................... 17
4. Prohibitions .................................................................................................................. 17
4.1 Discharge of Sewage from a Sanitary Sewer System ....................................... 17
4.2. Discharge of Sewage to Waters of the State..................................................... 17
4.3. Discharge of Sewage Creating a Nuisance ....................................................... 18
5. Specifications ............................................................................................................... 18
5.1. Designation of a Legally Responsible Official ................................................... 18
5.2. Sewer System Management Plan Development and Implementation ............... 18
5.3. Certification of Sewer System Management Plan and Plan Updates ................ 19
5.4. Sewer System Management Plan Audits .......................................................... 19
5.5. Six-Year Sewer System Management Plan Update .......................................... 21
5.6. System Resilience ............................................................................................. 22
5.7. Allocation of Resources .................................................................................... 22
5.8. Designation of Data Submitters ......................................................................... 22
5.9. Reporting Certification ....................................................................................... 22
5.10. System Capacity ............................................................................................... 23
5.11. System Performance Analysis .......................................................................... 23
5.12. Spill Emergency Response Plan and Remedial Actions ................................... 23
5.13. Notification, Monitoring, Reporting and Recordkeeping Requirements ............. 24
5.14. Electronic Sanitary Sewer System Service Area Boundary Map ....................... 26
5.15. Voluntary Reporting of Spills from Privately-Owned Sewer Laterals and/or Private Sanitary Sewer Systems ................................................................................... 26
5.16. Voluntary Notification of Spills from Privately-Owned Laterals and/or Systems to the California Office of Emergency Services ..................................................... 27
5.17. Unintended Failure to Report ............................................................................ 27 Attachment 3 - Page 54
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
3 5.18. Duty to Report to Water Boards ........................................................................ 27
5.19. Operation and Maintenance ............................................................................... 27
6. Provisions .................................................................................................................... 27
6.1. Enforcement Provisions .................................................................................... 27
6.2. Other Regional Water Board Orders ................................................................. 30
6.3. Sewer System Management Plan Availability ................................................... 31
6.4. Entry and Inspection ......................................................................................... 31
Table of Attachments
Attachment A – Definitions ..................................................................................................... A-1 Attachment B – Application for Enrollment ............................................................................. B-1 Attachment C - Notice of Termination ..................................................................................... C-1 Attachment D – Sewer System Management Plan – Required Elements .............................. D-1 Attachment E1 – Notification, Monitoring, Reporting and Recordkeeping Requirements ..... E1-1 Attachment E2 – Summary of Notification, Monitoring and Reporting Requirements ........... E2-1 Attachment F – Regional Water Quality Control Board Contact Information .......................... F-1
Attachment 3 - Page 55
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
4 1. INTRODUCTION
This General Order regulates sanitary sewer systems designed to convey sewage. For the purpose of this Order, a sanitary sewer system includes, but is not limited to, pipes, valves, pump stations, manholes, siphons, wet wells, diversion structures and/or other pertinent infrastructure, upstream of a wastewater treatment plant headworks. A sanitary sewer system includes:
• Laterals owned and/or operated by the Enrollee;
• Satellite sewer systems; and/or
• Temporary conveyance and storage facilities, including but not limited to temporary piping, vaults, construction trenches, wet wells, impoundments, tanks and diversion structures.
Sewage is untreated or partially treated domestic, municipal, commercial and/or industrial waste (including sewage sludge), and any mixture of these wastes with inflow or infiltration of stormwater or groundwater, conveyed in a sanitary sewer system.
Sewage contains high levels of suspended solids, non-digested organic waste, pathogenic bacteria, viruses, toxic pollutants, nutrients, oxygen-demanding organic compounds, oils, grease, pharmaceuticals, and other harmful pollutants.
For the purpose of this General Order, a spill is a discharge of sewage from any portion of a sanitary sewer system due to a sanitary sewer system overflow, operational failure, and/or infrastructure failure. Sewage and its associated wastewater spilled from a sanitary sewer system may threaten public health, beneficial uses of waters of the State, and the environment.
This General Order serves as statewide waste discharge requirements and supersedes the previous State Water Resources Control Board (State Water Board) Order 2006-0003-DWQ and amendments thereafter. All sections and attachments of this General Order are enforceable by the State Water Board and Regional Water Quality Control Boards (Regional Water Boards). Through this General Order, the State Water Board requires an Enrollee to:
• Comply with federal and state prohibitions of discharge of sewage to waters of the State, including federal waters of the United States;
• Comply with specifications, and notification, monitoring, reporting and recordkeeping requirements in this General Order that implement the federal Clean Water Act, the California Water Code (Water Code), water quality control plans (including Regional Water Board Basin Plans) and policies;
• Proactively operate and maintain resilient sanitary sewer systems to prevent spills; • Eliminate discharges of sewage to waters of the State through effective implementation of a Sewer System Management Plan;
• Monitor, track, and analyze spills for ongoing system-specific performance improvements; and
• Report noncompliance with this General Order per reporting requirements.
Attachment 3 - Page 56
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
5 An Enrollee is a public, private, or other non-governmental entity that has obtained approval for regulatory coverage under this General Order, including:
• A state agency, municipality, special district, or other public entity that owns and/or operates one or more sanitary sewer systems:
o greater than one (1) mile in length (each individual sanitary sewer system); o one (1) mile or less in length where the State Water Board or a Regional Water Board requires regulatory coverage under this Order; or • A federal agency, private company, or other non-governmental entity that owns and/or operates a sanitary sewer system of any size where the State Water Board or a Regional Water Board requires regulatory coverage under this Order in response to a history of spills, proximity to surface water, or other factors supporting regulatory coverage.
For the purpose of this Order, a sanitary sewer system includes only systems owned and/or operated by the Enrollee.
2. REGULATORY COVERAGE AND APPLICATION REQUIREMENTS
2.1. Requirements for Continuation of Existing Regulatory Coverage To continue regulatory coverage from previous Order 2006-0003-DWQ under this General Order, within the 60-days-prior-to the Effective Date of this General Order, the Legally Responsible Official of an existing Enrollee shall electronically certify the Continuation of Existing Regulatory Coverage form in the online California Integrated Water Quality System (CIWQS) Sanitary Sewer System Database. The Legally Responsible Official will receive an automated CIWQS-issued Notice of Applicability email, confirming continuation of regulatory coverage under this General Order. All regulatory coverage under previous Order 2006-0003-DWQ will cease on the Effective Date of this Order.
An Enrollee continuing existing regulatory coverage is not required to submit a new application package or pay an application fee for enrollment under this General Order.
The annual fee due date for continued regulatory coverage from previous Order 2006-0003-DWQ to this General Order remains unchanged.
A previous Enrollee of Order 2006-0003-DWQ that fails to certify the Continuation of Existing Regulatory Coverage form in the online CIWQS database by the Effective Date of this Order is considered a New Applicant, and will not have regulatory coverage for its sanitary sewer system(s) until:
• A new application package for system(s) enrollment is submitted per section 2.2 (Requirements for New Regulatory Coverage) below; and
• The new application package is approved per section 2.2.2 (Approval of Application Package (For New Applicants Only)).
2.2. Requirements for New Regulatory Coverage
No later than 60 days prior to commencing and/or assuming operation and maintenance responsibilities of a sanitary sewer system, a duly authorized representative that Attachment 3 - Page 57
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ORDER 2022-0103-DWQ December 6, 2022
6 maintains legal authority over the public or private sanitary sewer system is required to enroll under this General Order by submitting a complete application package as specified below and as provided in Attachment B (Application for Enrollment Form) of this General Order.
Unless required by a Regional Water Board, a public agency that owns a combined sewer system subject to the Combined Sewer Overflow Control Policy (33 U.S. Code § 1342(q)), is not required to enroll, under this Order, the portions of its sanitary sewer system(s) that collects combined sanitary wastewater and stormwater.
2.2.1. Application Package Requirements
The Application for Enrollment package for new applicants must include the following items:
• Application for Enrollment Form. The form in Attachment B of this General Order must be completed, signed, and certified by a Legally Responsible Official, in accordance with section 5.1 (Designation of a Legally Responsible Official) of this General Order. If an electronic Application for Enrollment form is available at the time of application, a new applicant shall submit its application form electronically; and
• Application Fee. A fee payable to the “State Water Resources Control Board” in accordance with the Fee Schedule in the California Code of Regulations, Title 23, section 2200, or subsequent fee regulations updates.
The application fee for this General Order is based on the sanitary sewer system’s threat to water quality and complexity designations of category 2C or 3C, which is assigned based on the population served by the system. The current Fee Schedule for sanitary sewer systems is listed under subdivision (a)(2) at the following website:
Fee Schedule (https://www.waterboards.ca.gov/resources/fees/water_quality/).
2.2.2. Approval of Application Package (For New Applicants Only) The Deputy Director of the State Water Board, Division of Water Quality (Deputy Director) will consider approval of each complete Application for Enrollment package.
The Deputy Director will issue a Notice of Applicability letter which serves as approved regulatory coverage for the new Enrollee.
If the submitted application package is not complete in accordance with section 2.2.1 (Application Package Requirements) of this General Order, the Deputy Director will send a response letter to the applicant outlining the application deficiencies. The applicant will have 60 days from the date of the response letter to correct the application deficiencies and submit the identified items necessary to complete the application package to the State Water Board.
2.2.3. Electronic Reporting Account for New Enrollee
Within 30 days after the date of the Approval of Complete Application Package for System Enrollment, a duly authorized representative for the Enrollee shall obtain a CIWQS Sanitary Sewer System Database user account by clicking the “User Registration” button and following the directions on the CIWQS Login Page Attachment 3 - Page 58
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
7 (https://ciwqs.waterboards.ca.gov). If additional assistance is needed to establish an online CIWQS user account, contact State Water Board staff by email at [email protected]. The online user account will provide the Enrollee secure access to the online CIWQS database for electronic reporting.
2.3. Regulatory Coverage Transfer
Regulatory coverage under this General Order is not transferable to any person or party except after an existing Enrollee submits a written request for a regulatory coverage transfer to the Deputy Director, at least 60 days in advance of any proposed system ownership transfer. The written request must include a written agreement between the existing Enrollee and the new Enrollee containing:
• Acknowledgement that the transfer of ownership is solely of an existing system with an existing waste discharge identification (WDID) number; • The specific ownership transfer date in which the responsibility and regulatory coverage transfer between the existing Enrollee and the new Enrollee becomes effective; and
• Acknowledgement that the existing Enrollee is liable for violations occurring up to the ownership transfer date and that the new Enrollee is liable for violations occurring on and after the ownership transfer date.
The Deputy Director will consider approval of the written request. If approved, the Deputy Director will issue a Notice of Applicability letter which serves as an approved transfer of regulatory coverage to the new Enrollee.
3. FINDINGS
3.1. Legal Authorities
3.1.1. Federal and State Regulatory Authority
The objective of the Clean Water Act is to restore and maintain the chemical, physical, and biological integrity of the waters of the United States (33 U.S.C. 1251). The Water Code authorizes the State Water Board to implement the Clean Water Act in the State and to protect the quality of all waters of the State (Water Code sections 13000 and 13160).
3.1.2. Discharge of Sewage
A discharge of untreated or partially treated sewage is a discharge of waste as defined in Water Code section 13050(d) that could affect the quality of waters of the State and is subject to regulation by waste discharge requirements issued pursuant to Water Code section 13263 and Chapter 9, Division 3, Title 23 of the California Code of Regulations.
A discharge of sewage may pollute and alter the quality of the waters of the State to a degree that unreasonably affects the beneficial uses of the receiving water body or facilities that serve those beneficial uses (Water Code section 13050(l)(1)).
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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
8 3.1.3 Water Boards Authority to Require Technical Reports, Monitoring, and Reporting Water Code sections 13267 and 13383 authorize the Regional Water Boards and the State Water Board to establish monitoring, inspection, entry, reporting, and recordkeeping requirements. Water Code section 13267(b), authorizes the Regional Water Boards to “require any person who has discharged, discharges, or is suspected of having discharged or discharging, or who proposes to discharge waste within its region… or is suspected of having discharged or discharging, or who proposes to discharge, waste outside of its region that could affect the quality of water within its region shall furnish, under penalty of perjury, technical or monitoring reports which the regional board requires…In requiring those reports, the regional board shall provide the person with a written explanation with regard to the need for the reports and shall identify the evidence that supports requiring that person to provide the reports.” Water Code section 13267(f) authorizes the State Water Board to require this information if it consults with the Regional Water Boards and determines that it will not duplicate the efforts of the Regional Water Boards. The State Water Board has consulted with the Regional Water Boards and made this determination.
The technical and monitoring reports required by this General Order and Attachment E (Notification, Monitoring, Reporting and Recordkeeping Requirements) are necessary to evaluate and ensure compliance with this General Order. The effort to develop required technical reports will vary depending on the system size and complexity and the needs of the specific technical report. The burden and cost of these reports are reasonable and consistent with the interest of the state in protecting water quality, which is the primary purpose of requiring the reports.
Water Code section 13383(a) authorizes the Water Boards to “establish monitoring, inspection, entry, reporting, and recordkeeping requirements… for any person who discharges, or proposes to discharge, to navigable waters, any person who introduces pollutants into a publicly owned treatment works, any person who owns or operates, or proposes to own or operate, a publicly owned treatment works or other treatment works treating domestic sewage, or any person who uses or disposes, or proposes to use or dispose, of sewage sludge.” Section 13383(b) continues, “the state board or the regional boards may require any person subject to this section to establish and maintain monitoring equipment or methods, including, where appropriate, biological monitoring methods, sample effluent as prescribed, and provide other information as may be reasonably required.”
Reporting of spills from privately owned sewer laterals and systems pursuant to section
5.15 (Voluntary Reporting of Spills from Privately-Owned Sewer Laterals and/or Private Sanitary Sewer Systems) of this General Order is authorized by Water Code section 13225(c) and encouraged by the State Water Board, wherein a local agency may investigate and report on any technical factors involved in water quality control provided the burden including costs of such reports bears a reasonable relationship to the need for the report and the benefits to be obtained therefrom. The burden of reporting private spills under section 5.15 (Voluntary Reporting of Spills from Privately-Owned Sewer Laterals and/or Private Sanitary Sewer Systems) is minimal and is outweighed by the benefit of providing Regional Water Boards an opportunity to respond to these spills Attachment 3 - Page 60
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9 when an Enrollee, which in many cases has a contractual relationship with the owner of the private system, has knowledge of the spills.
3.1.4. Water Board Authority to Prescribe General Waste Discharge Requirements Water Code section 13263(i) provides that the State Water Board may prescribe general waste discharge requirements for a category of discharges if the State Water Board finds or determines that:
• The discharges are produced by the same or similar operations; • The discharges involve the same or similar types of waste; • The discharges require the same or similar treatment standards; and • The discharges are more appropriately regulated under general waste discharge requirements than individual waste discharge requirements.
Since 2006, the State Water Board has been regulating over 1,100 publicly owned sanitary sewer systems (See section 3.1.5 (Previous Statewide General Waste Discharge Requirements) of this General Order). California also has a large unknown number of unregulated privately owned sanitary sewer systems. All waste conveyed in publicly owned and privately owned sanitary sewer systems (as defined in this General Order) is comprised of untreated or partially treated domestic waste and/or industrial waste. Generally, sanitary sewer systems are designed and operated to convey waste by gravity or under pressure; system-specific design elements and system-specific operations do not change the common nature of the waste, the common threat to public health, or the common impacts on water quality. Spills of waste from a sanitary sewer system prior to reaching the ultimate downstream treatment facility are unauthorized and enforceable by the State Water Board and/or a Regional Water Board. Therefore, spills from sanitary sewer systems are more appropriately regulated under general waste discharge requirements.
As specified in Water Code sections 13263(a) and 13241, the implementation of requirements set forth in this Order is for the reasonable protection of past, present, and probable future beneficial uses of water and the prevention of nuisance. The requirements implement the water quality control plans (Basin Plans) for each Regional Water Board and take into account the environmental characteristics of sewer service areas and hydrographic units within the state. Additionally, the State Water Board has considered water quality conditions that could reasonably be achieved through the coordinated control of all factors that affect water quality, costs associated with compliance with these requirements, the need for developing housing within California, and the need to protect sources of drinking water and other water supplies.
3.1.5. Previous Statewide General Waste Discharge Requirements On May 2, 2006, the State Water Board adopted Order 2006-0003-DWQ serving as Waste Discharge Requirements pursuant to Article 4, Chapter 4, Division 7 of the Water Code (commencing with section 13260) for inadvertent discharges to waters of the State. Order 2006-0003-DWQ prohibited discharges of untreated or partially treated sewage. Order 2006-0003-DWQ also required system-specific management, operation, and maintenance of publicly owned sewer systems greater than one mile in length.
Attachment 3 - Page 61
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10 To decrease the impacts on human health and the environment caused by sewage spills, the previous Order required enrollees to develop a rehabilitation and replacement plan that identifies system deficiencies and prioritizes short-term and long-term rehabilitation actions. The previous Order also required enrollees to:
1. Maintain information that can be used to establish and prioritize appropriate Sewer System Management Plan activities; and
2. Implement a proactive approach to reduce spills.
The previous Order required Sewer System Management Plan elements for “the proper and efficient management, operation, and maintenance of sanitary sewer systems, while taking into consideration risk management.”
On July 30, 2013, the State Water Board amended General Order 2006-0003-DWQ with Order WQ 2013-0058-EXEC, Amending Monitoring and Reporting Program for Statewide General Waste Discharge Requirements for Sanitary Sewer Systems.
Many enrollees of Order 2006-0003-DWQ have already implemented proactive measures to reduce sewage spills. Other enrollees, however, still need technical assistance and funding to improve sanitary sewer system operation and maintenance for the reduction of sewage spills.
3.1.6. Existing Memorandum of Agreement with California Water Environment Association
The California Water Environment Association is a nonprofit organization dedicated to providing water industry certifications, training, and networking opportunities. The Association’s Technical Certification Program provides accredited sanitary sewer system operator certification for collection system operators and maintenance workers.
On February 10, 2016, the State Water Board entered into a collaborative agreement with the Association titled Memorandum of Agreement Between the California State Water Resources Control Board and the California Water Environment Association - Training Regarding Requirements Set Forth in Statewide General Waste Discharge Requirements for Sanitary Sewer Systems. The Memorandum sets forth collaborative training necessary for regulated sanitary sewer system personnel to operate and maintain a well operating system and ensure full compliance with statewide sewer system regulations.
On March 15, 2018, the State Water Board and the California Water Environment Association amended the existing Memorandum of Agreement to include collaborative outreach and expand training needs associated with further updates to Water Board regulations for sanitary sewer systems. The State Water Board encourages further Agreement updates as necessary to support improved sewer system operations and the professionalism of collection system operators.
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11 3.2. General
3.2.1. Waters of the State
Waters of the State include any surface water or groundwater, including saline waters, within the boundaries of the state as defined in Water Code section 13050(e), and are inclusive of waters of the United States.
3.2.2. Sanitary Sewer System Spill Threats to Public Health and Beneficial Uses Sewage contains high levels of suspended solids, pathogenic organisms, toxic pollutants, nutrients, oxygen-demanding organic compounds, oil and grease and other pollutants. Sewage spills may cause a public nuisance, particularly when sewage is discharged to areas with high public exposure such as streets and surface waters used for drinking, irrigation, fishing, recreation, or other public consumption or contact uses.
More specifically, sanitary sewer spills may:
• Adversely affect aquatic life and/or threaten water quality when reaching receiving waters;
• Inadvertently release trash, including plastics;
• Impair the recreational use and aesthetic enjoyment of surface waters by polluting surface water or groundwater;
• Threaten public health through direct public exposure to bacteria, viruses, intestinal parasites, and other microorganisms that can cause serious illness such as gastroenteritis, hepatitis, cryptosporidiosis, and giardiasis; • Negatively impact ecological receptors and biota within surface waters; and • Cause nuisance including odors, closure of beaches and recreational areas, and property damage.
Sanitary sewer system spills may pollute receiving waters and threaten beneficial uses of surface water and groundwater. Potentially threatened beneficial uses include, but are not limited to the following (with associated acronym representations as included in statewide water quality control plans and Regional Water Boards’ Basin Plans):
• Municipal and Domestic Supply (MUN)
• Water Contact Recreation (REC-1) and Non-Contact Water Recreation (REC-2) • Cold Freshwater Habitat (COLD)
• Warm Freshwater Habitat (WARM)
• Native American Culture (CUL)
• Wildlife Habitat (WILD)
• Rare, Threatened, or Endangered Species (RARE)
• Spawning, Reproduction, and/or Early Development (SPWN) • Wetland Habitat (WET)
• Agricultural Supply (AGR)
• Estuarine Habitat (EST)
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12 • Commercial and Sport Fishing (COMM)
• Subsistence Fishing (SUB)
• Tribal Tradition and Culture (CUL)
• Tribal Subsistence Fishing (T-SUB)
• Aquaculture (AQUA)
• Marine Habitat (MAR)
• Preservation of Biological Habitats of Special Significance (BIOL) • Migration of Aquatic Organisms (MIGR)
• Shellfish Harvesting (SHELL)
• Industrial Process Supply (PROC)
• Industrial Service Supply (IND)
• Hydropower Generation (POW)
• Navigation (NAV)
• Flood Peak Attenuation/Flood Water Storage (FLD)
• Water Quality Enhancement (WQE)
• Fresh Water Replenishment (FRSH)
• Groundwater Recharge (GWR)
• Inland Saline Water Habitat (SAL)
3.2.3. Proactive Sanitary Sewer System Management to Eliminate Spill Causes Finding 3 of the previous Order, 2006-0003-DWQ, states: “Sanitary sewer systems experience periodic failures resulting in discharges that may affect waters of the state.
There are many factors (including factors related to geology, design, construction methods and materials, age of the system, population growth, and system operation and maintenance), which affect the likelihood of an SSO [sanitary sewer overflow].
A proactive approach that requires Enrollees to ensure a system-wide operation, maintenance, and management plan is in place will reduce the number and frequency of SSOs within the state. This approach will in turn decrease the risk to human health and the environment caused by SSOs.”
Many spills are preventable through proactive attention on sanitary sewer system management using the best practices and technologies available to address major causes of spills, including but not limited to:
• Blockages from sources including but not limited to:
o Fats, oils and grease;
o Tree roots;
o Rags, wipes and other paper, cloth and plastic products; and o Sediment and debris.
• Sewer system damage and exceedance of sewer system hydraulic capacity from identified system-specific environmental, and climate-change impacts, including but not limited to:
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13 o Sea level rise impacts including flooding, coastal erosion, seawater intrusion, tidal inundation and submerged lands;
o Increased surface water flows due to higher intensity rain events; o Flooding;
o Wildfires and wildfire induced impacts;
o Earthquake induced damage;
o Landslides; and
o Subsidence.
• Infrastructure deficiencies and failures, including but not limited to:
o Pump station mechanical failures;
o System age;
o Construction material failures;
o Manhole cover failures;
o Structural failures; and
o Lack of proper operation and maintenance.
• Insufficient system capacity (temporary or sustained), due to factors including but not limited to:
o Excessive and/or increased storm or groundwater inflow/infiltration; o Insufficient capacity due to population increase and/or new connections from industrial, commercial and other system users; and
o Stormwater capture projects utilizing a sanitary sewer system to convey stormwater to treatment facilities for reuse.
• Community impacts, including but not limited to:
o Power outages;
o Vandalism; and
o Contractor-caused or other third party-caused damages.
3.2.4. Underground Sanitary Sewer System Leakage
Portions of some sanitary sewer systems may leak, causing underground exfiltration (exiting) of sewage from the system. Exfiltrated sewage that remains in the underground infrastructure trench and/or the soil matrix, and that does not discharge into waters of the State (surface water or groundwater) may not threaten beneficial uses.
Underground exfiltrated sewage may threaten beneficial uses if discharged to waters of the State. Exfiltrated sewage that discharges to groundwater may impact beneficial uses of groundwater and pollute groundwater supply. Additionally, if in close proximity, exfiltrated sewage may enter into a compromised underground drainage conveyance system that discharges into a water of the United States, or into groundwater that is hydrologically connected to (feeds into) a water of the United States, thus potentially causing: (1) a Clean Water Act violation, (2) threat and impact to beneficial uses, and/or (3) surface water pollution.
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14 3.2.5. Proactive Sanitary Sewer System Management to Reduce Inflow and Infiltration Excessive inflow (stormwater entering) and infiltration (groundwater seepage entering) to sanitary sewer systems is preventable through proactive sewer system management using the best practices and technologies available. The efficiency of the downstream wastewater treatment processes is dependent on the performance of the sanitary sewer system. When the structural integrity of a sanitary sewer system deteriorates, high volumes of inflow and infiltration can enter the sewer system. High levels of inflow and infiltration increase the hydraulic load on the downstream treatment plant, which can reduce treatment efficiency, lead to bypassing a portion of the treatment process, cause illegal discharge of partially treated effluent, or in extreme situations make biological treatment facilities inoperable (e.g., wash out the biological organisms that treat the waste).
3.3. Water Quality Control Plans, Policies and Resolutions The nine Regional Water Boards have adopted region-specific water quality control plans (commonly referred to as Basin Plans) that designate beneficial uses, establish water quality objectives, and contain implementation programs and policies to achieve those objectives. The State Water Board has adopted statewide water quality control plans, policies and resolutions establishing statewide water quality objectives, implementation programs and initiatives.
3.3.1. State Water Board Antidegradation Policy
On October 28, 1968, the State Water Board adopted Resolution 68-16, titled Statement of Policy with Respect to Maintaining High Quality of Waters in California, which incorporates the federal antidegradation policy. Resolution 68-16 requires that existing water quality be maintained unless degradation is justified based on specific findings.
The continued prohibition of sewage discharges from sanitary sewer systems into waters of the State aligns with Resolution 68-16. A sewage discharge from sanitary sewers to waters of the State is prohibited by this Order. Therefore, this Order does not allow degradation of waters of the State. In addition, this Order: (1) further expands the existing prohibition of sewage discharges to include waters of the State, in addition to waters of the United States as provided in previous Order 2006-0003-DWQ, and (2) enhances the ability for Water Board enforcement of violations of the established prohibitions.
3.3.2. State Water Board Sources of Drinking Water Policy On May 19,1988, the State Water Board adopted Resolution 88-63 (amended on February 1, 2006), titled Sources of Drinking Water, establishing state policy that all waters of the State, with certain exceptions, are suitable or potentially suitable for municipal or domestic supply.
3.3.3. State Water Board Cost of Compliance Resolution
On September 24, 2013, the State Water Board adopted Resolution 2013-0029, titled Directing Actions in Response to Efforts by Stakeholders on Reducing Costs of Attachment 3 - Page 66
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15 Compliance While Maintaining Water Quality Protection. Through this resolution, the State Water Board committed to continued stakeholder engagement in identifying and implementing measures to reduce costs of compliance with regulatory orders while maintaining water quality protection and improving regulatory program outcomes.
3.3.4. State Water Board Human Right to Water Resolution On February 16, 2016, the State Water Board adopted Resolution 2016-0010, titled Adopting the Human Right to Water as a Core Value and Directing its Implementation in Water Board Programs and Activities, addressing the human right to water as a core value and directing Water Board programs to implement requirements to support safe drinking water for all Californians.
On November 16, 2021, the State Water Board adopted Resolution 2021-0050 titled Condemning Racism, Xenophobia, Bigotry, and Racial Injustice, and Strengthening Commitment to Racial Equity, Diversity, Inclusion, Access, and Anti-racism. Among other actions, through Resolution 2021-0050, the State Water Board, in summary as corresponding to this General Order, reaffirms its commitment to its Human Right to Water resolution, upholding that every human being in California deserves safe, clean, affordable, and accessible water for human consumption, cooking, and sanitation purposes. Resolution 2021-0050 provides the State Water Board commitment to:
• Protect public health and beneficial uses of waterbodies in all communities, including communities disproportionately burdened by wastes discharge of waste to land and surface water;
• Restore impaired surface waterbodies and degraded aquifers; and • Promote multi-benefit water quality projects.
Through Resolution 2021-0050, the State Water Board also commits to expanding implementation of its Climate Change Resolution to address the disproportionate effects of extreme hydrologic conditions and sea-level rise on Black, Indigenous, and people of color communities, prioritizing:
• The right to safe, clean, affordable, and accessible drinking water and sanitation; • Sustainable management and protection of local groundwater resources; • Healthy watersheds; and
• Access to surface waterbodies that support subsistence fishing.
On June 7, 2022, the State Water Board adopted a Resolution, titled Authorizing the Executive Director or Designee to Enter into One or More Multi-Year Contracts Up to a Combined Sum of $4,000,000 for a Statewide Wastewater Needs Assessment, supporting the equitable access to sanitation for all Californians and implementation of Resolutions 2016-0010 and 2021-0050.
This General Order supports the State Water Board priority in collecting a comprehensive set of data for California’s wastewater systems, including sanitary sewer systems. Data reported per the requirements of this Order will be used with data from other Water Boards’ programs, to further develop criteria and create a statewide risk Attachment 3 - Page 67
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16 framework to prioritize critical funding and infrastructure investments for California’s most vulnerable populations, including disadvantaged or severely disadvantaged communities with inadequate or failing sanitation systems and threatened access to healthy drinking water supplies.
3.3.5. State Water Board Open Data Resolution
On July 10, 2018, the State Water Board adopted Resolution 2018-0032, titled Adopting Principles of Open Data as a Core Value and Directing Programs and Activities to Implement Strategic Actions to Improve Data Accessibility and Associated Innovation, directing regulatory programs to assure all monitoring and reporting requirements support the State Water Boards’ Open Data Initiative.
3.3.6. State Water Board Response to Climate Change
On March 7, 2017, the State Water Board adopted Resolution 2017-0012, titled Comprehensive Response to Climate Change, requiring a proactive response to climate change in all California Water Board actions, with the intent to embed climate change consideration into all programs and activities.
3.4. California Environmental Quality Act
The adoption of this Order is an action to reissue general waste discharge requirements that is exempt from the California Environmental Quality Act (Public Resources Code section 21000 et seq.) because it is an action taken by a regulatory agency to assure the protection of the environment and the regulatory process involves procedures for protection of the environment (Cal. Code Regs., Title 14, section 15308). In addition, the action to adopt this Order is exempt from CEQA pursuant to Cal. Code Regs., Title 14, section 15301, to the extent that it applies to existing sanitary sewer collection systems that constitute “existing facilities” as that term is used in sections 15301 and 15302, to the extent that it results in the repair or replacement of existing systems involving negligible or no expansion of capacity.
3.5. State Water Board Funding Assistance for Compliance with Water Board Water Quality Orders
The State Water Board, Division of Financial Assistance administers the implementation of the State Water Board financial assistance programs, per Board-adopted funding policies. Among other funding areas, the Division administers loan and grant funding for the planning and construction of wastewater and water recycling facilities per funding program-specific policies and guidelines. Applicants may apply for Clean Water State Revolving Fund low-interest loan, Small Community Wastewater grant funding assistance, and other funding available at the time of application, for some of the costs associated with complying with this General Order.
Funding applicants may obtain further information regarding current funding opportunities, and Division of Financial Assistance staff contact information at the following website: Financial Assistance Funding - Grants and Loans | California State Water Resources Control Board.
(https://www.waterboards.ca.gov/water_issues/programs/grants_loans/) Attachment 3 - Page 68
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17 Section 13477.6 of the Water Code authorizes the Small Community Grant Fund.
The Small Community Grant Fund allows the State Water Board to provide grant funding assistance to small, disadvantaged communities and small severely disadvantaged communities that may not otherwise be able to afford a loan or similar financing for projects to comply with requirements of this General Order. The State Water Board also considers loan forgiveness on a disadvantaged community-specific basis.
For disadvantaged communities’ wastewater needs, the State Water Board places priority on the funding of projects that address:
• Public health;
• Violations of waste discharge requirements and National Pollutant Discharge Elimination System (NPDES) permits;
• Providing sewer system service to existing septic tank owners; and • High priority public health and water quality concerns identified by a Regional Water Board.
3.6. Notification to Interested Parties
On January 31, 2022, the State Water Board notified interested parties and persons of its intent to reissue Sanitary Sewer Systems General Order 2006-0003-DWQ by issuing a draft General Order for a 60-day public comment period. State Water Board staff conducted extensive stakeholder outreach and encouraged public participation in the adoption process for this General Order. On March 15, 2022, the State Water Board held a public meeting to hear and consider oral public comments. The State Water Board considered all public comments prior to adopting this General Order.
THEREFORE, IT IS HEREBY ORDERED, that pursuant to Water Code sections 13263, 13267, and 13383 this General Order supersedes Order 2006-0003-DWQ, Order WQ 2013-0058-EXEC, and any amendments made to these Orders thereafter, except for enforcement purposes and to meet the provisions contained in Division 7 of the Water Code (commencing with section 13000) and regulations adopted thereunder, and the provisions of the Clean Water Act and regulations and guidelines adopted thereunder, the Enrollee shall comply with the requirements in this Order.
4. PROHIBITIONS
4.1 Discharge of Sewage from a Sanitary Sewer System
Any discharge from a sanitary sewer system that has the potential to discharge to surface waters of the State is prohibited unless it is promptly cleaned up and reported as required in this General Order.
4.2. Discharge of Sewage to Waters of the State
Any discharge from a sanitary sewer system, discharged directly or indirectly through a drainage conveyance system or other route, to waters of the State is prohibited.
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18 4.3. Discharge of Sewage Creating a Nuisance
Any discharge from a sanitary sewer system that creates a nuisance or condition of pollution as defined in Water Code section 13050(m) is prohibited.
5. SPECIFICATIONS
5.1. Designation of a Legally Responsible Official
The Enrollee shall designate a Legally Responsible Official that has authority to ensure the enrolled sanitary sewer system(s) complies with this Order, and is authorized to serve as a duly authorized representative. The Legally Responsible Official must have responsibility over management of the Enrollee’s entire sanitary sewer system, and must be authorized to make managerial decisions that govern the operation of the sanitary sewer system, including having the explicit or implicit duty of making major capital improvement recommendations to ensure long-term environmental compliance.
The Legally Responsible Official must have or have direct authority over individuals that:
• Possess a recognized degree or certificate related to operations and maintenance of sanitary sewer systems, and/or
• Have professional training and experience related to the management of sanitary sewer systems, demonstrated through extensive knowledge, training and experience.
For example, a sewer system superintendent or manager, an operations manager, a public utilities manager or director, or a district engineer may be designated as a Legally Responsible Official.
The Legally Responsible Official shall complete the electronic CIWQS “User Registration” form (https://ciwqs.waterboards.ca.gov/ciwqs/newUser.jsp). A Legally Responsible Official that represents multiple enrolled systems shall complete the electronic CIWQS “User Registration” form for each system.
The Enrollee shall submit any change to its Legally Responsible Official, and/or change in contact information, to the State Water Board within 30 calendar days of the change by emailing [email protected] and copying the appropriate Regional Water Board as provided in Attachment F (Regional Water Quality Control Board Contact Information) of this General Order.
5.2. Sewer System Management Plan Development and Implementation To facilitate adequate local funding and management of its sanitary sewer system(s), the Enrollee shall develop and implement an updated Sewer System Management Plan.
The scale and complexity of the Sewer System Management Plan, and specific elements of the Plan, must match the size, scale and complexity of the Enrollee’s sanitary sewer system(s). The Sewer System Management Plan must address, at minimum, the required Plan elements in Attachment D (Sewer System Management Plan – Required Elements) of this General Order. To be effective, the Sewer System Management Plan must include procedures for the management, operation, and maintenance of the sanitary sewer system(s). The procedures must: (1) incorporate the Attachment 3 - Page 70
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
19 prioritization of system repairs and maintenance to proactively prevent spills, and (2) address the implementation of current standard industry practices through available equipment, technologies, and strategies.
For an existing Enrollee under Order 2006-0003-DWQ that has certified its Continuation of Existing Regulatory Coverage, per section 2.1 (Requirements for Continuation of Existing Regulatory Coverage) of this General Order:
Within six (6) months of the Adoption Date of this General Order:
• The Legally Responsible Official shall upload the Enrollee’s existing Sewer System Management Plan to the online CIWQS Sanitary Sewer System Database.
For a new Enrollee:
Within twelve (12) months of the Application for Enrollment approval date:
• The governing entity of the new Enrollee shall approve its Sewer System Management Plan; and
• The Legally Responsible Official shall certify and upload its Sewer System Management Plan to the online CIWQS Sanitary Sewer System Database.
5.3. Certification of Sewer System Management Plan and Plan Updates The Legally Responsible Official shall certify and upload its Sewer System Management Plan and all subsequent updates to the online CIWQS Sanitary Sewer System Database.
5.4. Sewer System Management Plan Audits
The Enrollee shall conduct an internal audit of its Sewer System Management Plan, and implementation of its Plan, at a minimum frequency of once every three years. The audit must be conducted for the period after the end of the Enrollee’s last required audit period. Within six months after the end of the required 3-year audit period, the Legally Responsible Official shall submit an audit report into the online CIWQS Sanitary Sewer System Database per the requirements in section 3.10 (Sewer System Management Plan Audit Reporting Requirements) of Attachment E1 of this General Order.
Audit reports submitted to the CIWQS Sanitary Sewer System Database will be viewable only to Water Boards staff.
The internal audit shall be appropriately scaled to the size of the system(s) and the number of spills. The Enrollee’s sewer system operators must be involved in completing the audit. At minimum, the audit must:
• Evaluate the implementation and effectiveness of the Enrollee’s Sewer System Management Plan in preventing spills;
• Evaluate the Enrollee’s compliance with this General Order; • Identify Sewer System Management Plan deficiencies in addressing ongoing spills and discharges to waters of the State; and
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20 • Identify necessary modifications to the Sewer System Management Plan to correct deficiencies.
The Enrollee shall submit a complete audit report that includes:
• Audit findings and recommended corrective actions;
• A statement that sewer system operators’ input on the audit findings has been considered; and
• A proposed schedule for the Enrollee to address the identified deficiencies.
A new Enrollee of this General Order (that did not have a sanitary sewer system enrolled in the previous State Water Board Order 2006-0003-DWQ) shall conduct its first internal Sewer System Management Plan audit for the time period between the date of submittal of its certified Sewer System Management Plan and the third subsequent December 31st date. The audit report must be submitted into the online CIWQS Sanitary Sewer System Database by July 1 of the following calendar year.
See the following tables for clarification:
Initial Audit Period and Audit Due Date for New Enrollees Audit Period Audit Due Date
New Enrollee
Certified Sewer System Management
Plan Submittal Date
through
the third subsequent December 31st date
July 1st date after
audit period
Example
Certified Sewer System Management
Plan Submittal Date of August 2, 2025
Audit Period of August 2, 2025 through
December 31, 2027
July 1, 2028
Attachment 3 - Page 72
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21 Initial Audit Period for Transition from 2-Year Audit Required in Previous Order 2006-0003-DWQ to 3-Year Audit Required in this General Order Audit Period Audit Due Date
An Enrollee
previously
regulated by Order
2006-003-DWQ
A 3-year period starting from the end of
last required 2-year Audit Period
Within six months
after end of 3-year
Audit Period
Example
Last required Audit Period start date of
August 2, 2021;
Audit Period of August 2, 2021 through
August 1, 2024
February 1, 2025
Three-Year Ongoing Audit Period
Audit Period Audit Due Date
Each Enrollee A 3-year period starting from the end of
last required Audit Period
Within six months
after end of 3-year
Audit Period
5.5. Six-Year Sewer System Management Plan Update
At a minimum, the Enrollee shall update its Sewer System Management Plan every six (6) years after the date of its last Plan Update due date. (For an Enrollee previously regulated by Order 2006-0003-DWQ, the six-year period shall commence on the due date identified in section 3.11 of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this Order. The Updated Sewer System Management Plan must include:
• Elements required in Attachment D (Sewer System Management Plan – Required Elements) of this Order;
• Summary of revisions included in the Plan update based on internal audit findings; and
• Other sewer system management-related changes.
The Enrollee’s governing entity shall approve the updated Plan. The Legally Responsible Official shall upload and certify the approved updated Plan in the online CIWQS Sanitary Sewer System Database in accordance with section 3.11 (Sewer System Management Plan Reporting Requirements) of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order. During the time period in between Plan updates, the Enrollee shall continuously document changes to its Sewer System Management Plan in a change log attached to the Plan.
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22 5.6. System Resilience
The Enrollee shall include and implement system-specific procedures in its Sewer System Management Plan to proactively prioritize: (1) operation and maintenance, (2) condition assessments, and (3) repair and rehabilitation, to address ongoing system resilience, as specified in Attachment D (Sewer System Management Plan – Required Elements) of this General Order.
5.7. Allocation of Resources
The Enrollee shall:
• Establish and maintain a means to manage all necessary revenues and expenditures related to the sanitary sewer system; and
• Allocate the necessary resources to its sewer system management program for:
o Compliance with this General Order,
o Full implementation of its updated Sewer System Management Plan, o System operation, maintenance, and repair, and
o Spill responses.
5.8. Designation of Data Submitters
The Legally Responsible Official may designate one or more individuals as a Data Submitter for reporting of spill data. The Legally Responsible Official shall authorize the designation of Data Submitter(s) through the online CIWQS database (https://ciwqs.waterboards.ca.gov) prior to the individuals establishing a CIWQS user account (https://ciwqs.waterboards.ca.gov/ciwqs/newUser.jsp) and entering spill data into the online CIWQS Sanitary Sewer System Database.
The Legally Responsible Official shall submit any change to its Data Submitter(s), and/or change in Data Submitter contact information, to the State Water Board within 30 calendar days of the change, by emailing [email protected] and copying the appropriate Regional Water Board as provided in Attachment F (Regional Water Quality Control Board Contact Information) of this General Order.
5.9. Reporting Certification
The Legally Responsible Official shall electronically certify, on the Enrollee’s behalf, all applications, reports, the Sewer System Management Plan(s) and corresponding updates, and other information submitted electronically into the online CIWQS Sanitary Sewer System Database, as follows:
“I certify under penalty of perjury under the laws of the State of California that the electronically submitted information was prepared under my direction or supervision.
Based on my inquiry of the person(s) directly responsible for gathering the information, to the best of my knowledge and belief, the information submitted is true, accurate, and complete, and complies with the Statewide Sanitary Sewer Systems General Order.
I am aware that there are significant penalties for submitting false information.” Attachment 3 - Page 74
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23 Hardcopy submittals to the State Water Board must be accompanied by the above certification statement.
5.10. System Capacity
The Enrollee shall maintain the system capacity necessary to convey: (1) base flows during dry weather conditions, and (2) wet weather peak flows consistent with designated local historic storms. Design storms must take into account system-specific stormwater contributions via inflow and infiltration, and location-specific depth of groundwater and storm frequencies. The Enrollee shall implement capital improvements to provide adequate hydraulic capacity to:
• Meet or exceed the design criteria as defined in the Enrollee’s System Evaluation and Capacity Assurance element of its Sewer System Management Plan; and • Prevent system capacity-related spills, and adverse impacts to the treatment efficiency of downstream wastewater treatment facilities.
5.11. System Performance Analysis
The Enrollee shall include a running 10-year system performance analysis in its Annual Report. The analysis must include two CIWQS-generated graphs presenting the following information:
Graph 1 – Total Spill Volume per Year:
X axis: A 10-year period which includes the current calendar year and the nine previous calendar years;
Y axis: The total spill volume, per Spill Category, for each calendar year.
Graph 2 – Total Number of Spills per Year:
X axis: A 10-year period which includes the current calendar year and the nine previous calendar years;
Y axis: The total number of spills, per Spill Category, for each calendar year.
The current calendar year is the calendar year covered in the Annual Report.
The Enrollee shall generate the graphs in CIWQS, using the existing data in the online CIWQS Sanitary Sewer System Database at the following graph generation link:
(https://ciwqs.waterboards.ca.gov/ciwqs/readOnly/PublicReportSSOServlet?reportActio n=criteria&reportId=sso_operation_report).
5.12. Spill Emergency Response Plan and Remedial Actions For Existing Enrollees (with regulatory coverage under Order 2006-0003-DWQ):
Within six (6) months of the Adoption Date of this General Order, the Enrollee shall update and implement its Spill Emergency Response Plan, per Attachment D, section 6 (Spill Emergency Response Plan) of this General Order.
Attachment 3 - Page 75
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24 For New Enrollees:
Within six (6) months of the Application for Enrollment approval date, the Enrollee shall develop and implement a Spill Emergency Response Plan, per Attachment D, section 6 (Spill Emergency Response Plan) of this General Order.
The Enrollee shall certify, in its Annual Report, that its Spill Emergency Response Plan is up to date.
The Spill Emergency Response Plan shall include measures to protect public health and the environment. The Enrollee shall respond to spills from its system(s) in a timely manner that minimizes water quality impacts and nuisance by:
• Immediately stopping the spill and preventing/minimizing a discharge to waters of the State;
• Intercepting sewage flows to prevent/minimize spill volume discharged into waters of the State;
• Thoroughly recovering, cleaning up and disposing of sewage and wash down water; and
• Cleaning publicly accessible areas while preventing toxic discharges to waters of the State.
5.13. Notification, Monitoring, Reporting and Recordkeeping Requirements The Enrollee shall comply with notification, monitoring, reporting, and recordkeeping requirements in Attachment E1 of this General Order.
5.13.1. Spill Categories
Individual spill notification, monitoring and reporting must be in accordance with the following spill categories:
• Category 1 Spill
A Category 1 spill is a spill of any volume of sewage from or caused by a sanitary sewer system regulated under this General Order that results in a discharge to:
o A surface water, including a surface water body that contains no flow or volume of water; or
o A drainage conveyance system that discharges to surface waters when the sewage is not fully captured and returned to the sanitary sewer system or disposed of properly.
Any spill volume not recovered from a drainage conveyance system is considered a discharge to surface water, unless the drainage conveyance system discharges to a dedicated stormwater infiltration basin or facility.
Attachment 3 - Page 76
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
25 A spill from an Enrollee-owned and/or operated lateral that discharges to a surface water is a Category 1 spill; the Enrollee shall report all Category 1 spills per section
3.1 of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.
• Category 2 Spill
A Category 2 spill is a spill of 1,000 gallons or greater, from or caused by a sanitary sewer system regulated under this General Order that does not discharge to a surface water.
A spill of 1,000 gallons or greater that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system, is a Category 2 spill. • Category 3 Spill
A Category 3 spill is a spill of equal to or greater than 50 gallons and less than 1,000 gallons, from or caused by a sanitary sewer system regulated under this General Order that does not discharge to a surface water.
A spill of equal to or greater than 50 gallons and less than 1,000 gallons, that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system is a Category 3 spill.
• Category 4 Spill
A Category 4 spill is a spill of less than 50 gallons, from or caused by a sanitary sewer system regulated under this General Order that does not discharge to a surface water.
A spill of less than 50 gallons that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system is a Category 4 spill.
5.13.2. Annual Report
The Enrollee shall submit an Annual Report (previously termed as Collection System Questionnaire in Order 2006-0003-DWQ) as specified in section 3.9 (Annual Report) of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.
For new Enrollees: Within 30 days of obtaining a CIWQS account, a new Enrollee shall submit its initial Annual Report, as specified in section 3.9 (Annual Report) of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.
Attachment 3 - Page 77
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26 5.14. Electronic Sanitary Sewer System Service Area Boundary Map For continuing enrollees, starting on July 1, 2025, and no later than December 31, 2025:
For new enrollees – no earlier than July 1, 2025, or within 12 months of the Application for Enrollment approval date, whichever date is later:
The Legally Responsible Official shall submit, to the State Water Board, geospatial data detailing the locations of the Enrollee’s sanitary sewer system service area boundary, per the required content and specifications in section 3.8 (Electronic Sanitary Sewer System Service Area Boundary Map) of Attachment E1 of this General Order, for each system identified by a WDID number.
An Enrollee of a disadvantaged community that may need assistance developing an electronic map to comply with this requirement, may contact State Water Board staff for assistance at [email protected].
5.15. Voluntary Reporting of Spills from Privately-Owned Sewer Laterals and/or Private Sanitary Sewer Systems
Within 24 hours of becoming aware of a spill (as described below) from a private sewer lateral or private sanitary sewer system that is not owned/operated by the Enrollee, the Enrollee is encouraged to report the following observations to the online CIWQS Sanitary Sewer System Database at the following link:
https://ciwqs.waterboards.ca.gov:
• A spill equal or greater than 1,000 gallons that discharges (or has a potential to discharge) to a water of the State, or a drainage conveyance system that discharges to waters of the State; or
• Any volume of sewage that discharges (or has a potential to discharge) to surface waters.
In the CIWQS module, the Enrollee is encouraged to identify:
• Time of observation;
• Description of general spill location (for example, street name and cross street names);
• Estimated volume of spill;
• If known, general description of spill destination (for example, flowing into drainage channel, flowing directly into a creek, etc.); and
• If known, name of private system owner/operator.
The CIWQS database will make the name and contact information of the entity voluntarily reporting a private spill, accessible to State and Regional Water Board staff only. The CIWQS database will only make information regarding the actual spill, accessible to the public.
Attachment 3 - Page 78
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
27 5.16. Voluntary Notification of Spills from Privately-Owned Laterals and/or Systems to the California Office of Emergency Services
Upon observing or acquiring knowledge of any of the following from a private sewer lateral or private sanitary sewer system that is not owned/operated by the Enrollee, the Enrollee is encouraged to notify the California Office of Emergency Services (as provided by Health and Safety Code section 5410 et. seq. and Water Code section 13271), or inform the responsible party that State law requires such notification to the Office of Emergency Services by any person that causes or allows a sewage discharge to waters of the State:
• A spill equal to 1,000 gallons or more that discharges (or has a potential to discharge) to waters of the State, or a drainage conveyance system that discharges to waters of the State; or
• A spill of any volume to surface waters.
5.17. Unintended Failure to Report
If an Enrollee becomes aware that they unintentionally failed to submit relevant facts in any report required in this General Order, the Enrollee shall promptly notify Regional Water Board and State Water Board staff. Regional Water Board contact information is included in Attachment F of this Order. State Water Board staff shall be contacted by email at [email protected] for assistance in formally amending the corresponding report(s) in the online CIWQS Sanitary Sewer System Database.
5.18. Duty to Report to Water Boards
In accordance with Water Code section 13267 and/or section 13383, upon request by the State Water Board Executive Director (or designee) or a Regional Water Board Executive Officer (or designee), the Enrollee shall provide the requested information which the State or Regional Water Board deems necessary to determine compliance with this General Order.
5.19. Operation and Maintenance
To prevent discharges to the environment, the Enrollee shall maintain in good working order, and operate as designed, any facility or treatment and control system designed to contain sewage and convey it to a treatment plant.
6. PROVISIONS
6.1. Enforcement Provisions
The following enforcement provisions are based on existing federal and state regulations, laws and policies, including the federal Clean Water Act, the state Water Code and the State Water Board Enforcement Policy.
6.1.1. Enforceability of Clean Water Act and Water Code Violations Noncompliance with requirements of this General Order or discharging sewage without enrolling in this General Order constitutes a violation of the Water Code and a potential Attachment 3 - Page 79
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
28 violation of the Clean Water Act and is grounds for an enforcement action by the State Water Board or the applicable Regional Water Board. Failure to comply with the notification, monitoring, inspection, entry, reporting, and recordkeeping requirements may subject the Enrollee to administrative civil liabilities of up to $10,000 a day per violation pursuant to Water Code section 13385; up to $1,000 a day per violation pursuant to Water Code section 13268; or referral to the Attorney General for judicial civil enforcement. Discharging waste not in compliance with the requirements of this General Order or the Clean Water Act may subject the Enrollee to administrative civil liabilities up to $10,000 a day per violation and additional liability up to $10 per gallon of discharge not cleaned up after the first 1,000 gallons of discharge; up to $5,000 a day per violation pursuant to Water Code section 13350 or up to $20 per gallon of waste discharged; or referral to the Attorney General for judicial civil enforcement.
6.1.2. Monetary Penalties
The Water Code provides the State and Regional Water Boards the authority to pursue formal enforcement actions, including imposing administrative liability and civil monetary penalties, for non-compliance with the requirements of this General Order and violations of the Clean Water Act.
6.1.3. Falsifying or Failure to Report
The Water Code provides that any person failing or refusing to furnish technical or monitoring program reports, as required under this General Order, or falsifying any information provided in the technical or monitoring reports is subject to administrative liability and civil monetary penalties. Any person who knowingly fails or refuses to furnish technical or monitoring program reports or falsifies any information provided in reports required by this General Order is subject to criminal penalties.
6.1.4. Severability of General Order
The provisions of this General Order are severable; if any provision of this Order, or the application of any provision of this Order to any circumstance, is held invalid, the application of such provision to other circumstances and the remainder of this Order shall not be affected thereby.
6.1.5. Indirect Discharges
In the event that a spill enters into a drainage conveyance system, the Enrollee shall take all feasible steps to prevent discharge of sewage into waters of the State by blocking or redirecting the flow in the drainage conveyance system, removing the sewage from the drainage conveyance system, and cleaning the system in a manner that does not inadvertently impact beneficial uses of the receiving water body.
6.1.6. Water Boards’ Considerations for Discretionary Enforcement Consistent with the State Water Board Enforcement Policy, when considering Water Code section 13327 factors, the State Water Board or a Regional Water Board may consider the Enrollee’s efforts to contain, control, clean up, and mitigate spills. In assessing the factors, the State Water Board or the applicable Regional Water Board will consider:
Attachment 3 - Page 80
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
29 • The Enrollee’s compliance with this General Order with a focus on compliance with reporting requirements;
• The Enrollee’s provision of adequate funding to implement the requirements of this General Order;
• The Enrollee’s compliance with providing a complete and updated Sewer System Management Plan;
• The Enrollee’s compliance with implementing its Sewer System Management Plan; • The overall effectiveness of the Enrollee’s Sewer System Management Plan with respect to:
o System management, operation, and maintenance,
o Adequate treatment facilities, sanitary sewer system facilities, and/or components with an appropriate design capacity, to reasonably prevent spills (e.g. adequately enlarging treatment or collection facilities to accommodate growth, infiltration and inflow, etc.),
o Preventive maintenance (including cleaning, root grinding, and fats, oils, and grease control) and source control measures,
o Implementation of backup equipment,
o Inflow and infiltration prevention and control,
o Appropriate sanitary sewer system capacity to prevent spills, and o The Enrollee’s responsiveness to stop and mitigate the impact of the discharge; • The Enrollee’s compliance with identifying the cause of the spill; • The Enrollee’s use of available information and observations to accurately estimate the spill volume and identify the affected or potentially affected receiving waters; • The Enrollee’s thoroughness of cleaning up sewage in drainage conveyance systems after the spill(s);
• The Enrollee’s use of water quality and biological monitoring and assessment to determine the short-term and long-term impacts to beneficial uses and the environment;
• The Enrollee’s follow up actions to improve system performance; • The Enrollee’s implementation of feasible alternatives to prevent spills, such as:
o Use of temporary storage or waste retention,
o Reduction of system inflow and infiltration,
o Collection and hauling of waste to a treatment facility, o Prevention of and/ or containment of spills due to a design storm event identified in the Enrollee’s Sewer System Management Plan,
Attachment 3 - Page 81
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
30 o Implementation of available equipment, technologies, strategies, and recommended industry practices for maintaining and managing sewer systems to prevent spills, and contain and eliminate discharges to waters of the State; and • The spill duration and factors beyond the reasonable control of the Enrollee causing the event.
6.1.7. Enforcement Discretion Based on Reporting Compliance Consistent with the State Water Board Enforcement Policy, the State Water Board or a Regional Water Board may consider the Enrollee’s efforts to comply with spill reporting requirements when determining compliance with Water Code section 13267 and section 13383. When assessing Water Code section 13227 factors, the State Water Board or the applicable Regional Water Board will consider:
• The Enrollee’s diligence to comply with all reporting requirements in this General Order;
• The use of best available information for the Enrollee’s reporting of spill start date and start time in which the release of sewage from the sanitary sewer system initiated;
• The Enrollee’s reporting of spill end date, and end time to be the date and time in which the release of sewage from the sanitary sewer system was stopped; • The Enrollee’s diligence to accurately estimate and report spill volumes; • The Enrollee’s subsequent verification and/or updates to initial Draft Spill Reports in accordance with this General Order; and
• The Enrollee’s timely certification of required spill reports.
Consistent with Water Code section 13267 and section 13383, the State Water Board or a Regional Water Board may require an Enrollee to report the results of a condition assessment of a specified portion of the Enrollee’s sanitary sewer system.
6.2. Other Regional Water Board Orders
It is the intent of the State Water Board that sanitary sewer systems be regulated in a manner consistent with federal and state regulations. This Order will not be interpreted or applied:
• In a manner inconsistent with the federal Clean Water Act; • To authorize a spill or discharge that is illegal under either the Clean Water Act, the Water Code, and/or an applicable Basin Plan prohibition or water quality standard; • To prohibit a Regional Water Board from issuing an individual National Pollutant Discharge Elimination System (NPDES) permit or individual waste discharge requirements superseding an Enrollee’s regulatory coverage under this General Order for a sanitary sewer system authorized under the Clean Water Act or Water Code;
Attachment 3 - Page 82
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
31 • To supersede any more specific or more stringent waste discharge requirements or enforcement orders issued by a Regional Water Board; or • To supersede any more specific or more stringent state or federal requirements in existing regulation, an administrative/judicial order, or Consent Decree.
6.3. Sewer System Management Plan Availability
The Enrollee’s updated Sewer System Management Plan must be maintained for public inspection at the Enrollee’s offices and facilities and must be available to the public through CIWQS and/or on the Enrollee’s website, in accordance with section 3.8 (Sewer System Management Plan Reporting Requirements) of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.
6.4. Entry and Inspection
6.4.1. Entry and Availability of Information
The Enrollee shall allow State and Regional Water Board staff, upon presentation of credentials and other documents as may be required by law, to:
• Enter upon the Enrollee’s premises where a regulated facility or activity is located or conducted, or where records are kept under the requirements of this General Order; • Have access to and reproduce any records required to be maintained by this General Order;
• Inspect any facility and/or equipment (including monitoring and control equipment), practices, or operations required in this General Order; and • Sample or monitor substances or parameters for assuring compliance with this General Order, or as otherwise authorized by the Water Code.
6.4.2. Pre-Inspection Questionnaire
The Enrollee shall provide pre-inspection information to State and Regional Water Board staff through the completion of a Pre-Inspection Questionnaire provided by Water Board staff.
Attachment 3 - Page 83
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ
ATTACHMENT A – DEFINITIONS December 6, 2022 A - 1
ATTACHMENT A - DEFINITIONS
Annual Report
An Annual Report (previously termed as Collection System Questionnaire in Order 2006-0003-DWQ) is a mandatory report in which the Enrollee provides a calendar-year update of its efforts to prevent spills.
Basin Plan
A Basin Plan is a water quality control plan specific to a Regional Water Quality Control Board (Regional Water Board), that serves as regulations to: (1) define and designate beneficial uses of surface and groundwaters, (2) establish water quality objectives for protection of beneficial uses, and (3) provide implementation measures.
Beneficial Uses
The term “Beneficial Uses” is a Water Code term, defined as the uses of the waters of the State that may be protected against water quality degradation. Examples of beneficial uses include but are not limited to, municipal, domestic, agricultural and industrial supply; power generation; recreation; aesthetic enjoyment; navigation; and preservation and enhancement of fish, wildlife, and other aquatic resources or preserves.
California Integrated Water Quality System (CIWQS)
CIWQS is the statewide database that provides for mandatory electronic reporting as required in State and Regional Water Board-issued waste discharge requirements.
Data Submitter
A Data Submitter is an individual designated and authorized by the Enrollee’s Legally Responsible Official to enter spill data into the online CIWQS Sanitary Sewer System Database. A Data Submitter does not have the authority of a Legally Responsible Official to certify reporting entered into the online CIWQS Sanitary Sewer System Database.
Disadvantaged Community
A disadvantaged community is a community with a median household income of less than eighty percent (80%) of the statewide annual median household income.
For the purpose of this General Order, there is no differentiation between a small and large disadvantaged community.
Drainage Conveyance System
A drainage conveyance system is a publicly- or privately-owned separate storm sewer system, including but not limited to drainage canals, channels, pipelines, pump stations, detention basins, infiltration basins/facilities, or other facilities constructed to transport stormwater and non-stormwater flows.
Attachment 3 - Page 84
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ
ATTACHMENT A – DEFINITIONS December 6, 2022 A - 2
Enrollee
An Enrollee is a public, private, or other non-governmental entity that has obtained approval for regulatory coverage under this General Order, including:
• A state agency, municipality, special district, or other public entity that owns and/or operates one or more sanitary sewer systems:
• greater than one (1) mile in length (each individual sanitary sewer system); • one mile or less in length where the State Water Resources Control Board or a Regional Water Quality Control Board requires regulatory coverage under this Order, or • A federal agency, private company, or other non-governmental entity that owns and/or operates a sanitary sewer system of any size where the State Water Resources Control Board or a Regional Water Quality Control Board requires regulatory coverage under this Order in response to a history of spills, proximity to surface water, or other factors supporting regulatory coverage.
Environmentally Sensitive Area
An environmentally sensitive area is a designated agricultural and/or wildlife area identified to need special natural landscape protection due to its wildlife or historical value.
Exfiltration
Exfiltration is the underground exiting of sewage from a sanitary sewer system through cracks, offset or separated joints, or failed infrastructure due to corrosion or other factors.
Flood Control Channel
A flood control channel is a channel used to convey stormwater and non-stormwater flows through and from areas for flood management purposes.
Governing Entity
A governing entity includes but is not limited to the following:
• A publicly elected governing board, council, or commission of a municipal agency; • A Department or Division director of a federal or state agency that is not governed by a board;
• A governing board or commission of an organization or association; and • A private system owner/manager that is not governed by a board.
Hydrologically Connected
Two waterbodies are hydrologically connected when one waterbody flows, or has the potential to flow, into the other waterbody. For the purpose of this General Order, groundwater is hydrologically connected to a surface water when the
groundwater feeds into the surface water. (The surface
waterbody in this example is termed a gaining stream as it gains flow from surrounding groundwater.)
Attachment 3 - Page 85
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ
ATTACHMENT A – DEFINITIONS December 6, 2022 A - 3
Lateral (including Lower and Upper Lateral)
A lateral is an underground segment of smaller diameter pipe that transports sewage from a customer’s building or property (residential, commercial, or industrial) to the Enrollee’s main sewer line in a street or easement. Upper and lower lateral boundary definitions are subject to local jurisdictional codes and ordinances, or private system ownership.
A lower lateral is the portion of the lateral located between the sanitary sewer system main, and either the property line, sewer clean out, curb line, established utility easement boundary, or other jurisdictional locations.
An upper lateral is the portion of the lateral from the property line, sewer clean out, curb line, established utility easement boundary, or other jurisdictional locations, to the building or property.
Legally Responsible Official
A Legally Responsible Official is an official representative, designated by the Enrollee, with authority to sign and certify submitted information and documents required by this General Order.
Nuisance
For the purpose of this General Order, a nuisance, as defined in Water Code section 13050(m), is anything that meets all of the following requirements:
• Is injurious to health, or is indecent or offensive to the senses, or an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property; • Affects at the same time an entire community or neighborhood, or any considerable number of persons, although the extent of the annoyance or damage inflicted upon individuals may be unequal; and
• Occurs during, or as a result of, the treatment or disposal of wastes.
Private Sewer Lateral
A private sewer lateral is the privately-owned lateral that transports sewage from private property(ies) into a sanitary sewer system.
Private Sanitary Sewer System
A private sanitary sewer system is a sanitary sewer system of any size that is owned and/or operated by a private individual, company, corporation, or organization. A private sanitary sewer system may or may not connect into a publicly owned sanitary sewer system.
Potential to Discharge, Potential Discharge
Potential to Discharge, or Potential Discharge, means any exiting of sewage from a sanitary sewer system which can reasonably be expected to discharge into a water of the State based on the size of the sewage spill, proximity to a drainage conveyance system, and the nature of the surrounding environment.
Attachment 3 - Page 86
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ
ATTACHMENT A – DEFINITIONS December 6, 2022 A - 4
Receiving Water
A receiving water is a water of the State that receives a discharge of waste.
Resilience
Resilience is the ability to recover from or adjust to adversity or change, and grow from disruptions. Resilience can be built through planning, preparing for, mitigating, and adapting to changing conditions.
Sanitary Sewer System
A sanitary sewer system is a system that is designed to convey sewage, including but not limited to, pipes, manholes, pump stations, siphons, wet wells, diversion structures and/or other pertinent infrastructure, upstream of a wastewater treatment plant headworks, including:
• Laterals owned and/or operated by the Enrollee;
• Satellite sewer systems; and/or
• Temporary conveyance and storage facilities, including but not limited to temporary piping, vaults, construction trenches, wet wells, impoundments, tanks and diversion structures.
For purpose of this Order, sanitary sewer systems include only systems owned and/or operated by the Enrollee.
Satellite Sewer System
A satellite sewer system is a portion of a sanitary sewer system owned or operated by a different owner than the owner of the downstream wastewater treatment facility ultimately treating the sewage.
Sewer System Management Plan
A sewer system management plan is a living document an Enrollee develops and implements to effectively manage its sanitary sewer system(s) in accordance with this General Order.
Sewage
Sewage, and its associated wastewater, is untreated or partially treated domestic, municipal, commercial and/or industrial waste (including sewage sludge), and any mixture of these wastes with inflow or infiltration of stormwater or groundwater, conveyed in a sanitary sewer system.
Spill
A spill is a discharge of sewage from any portion of a sanitary sewer system due to a sanitary sewer system overflow, operational failure, and/or infrastructure failure. Exfiltration of sewage is not considered to be a spill under this General Order if the exfiltrated sewage remains in the subsurface and does not reach a surface water of the State.
Training
Training is in-house or external education and guidance needed that provides the knowledge, skills, and abilities to comply with this General Order.
Attachment 3 - Page 87
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ
ATTACHMENT A – DEFINITIONS December 6, 2022 A - 5
Wash Down Water
Wash down water is water used to clean a spill area.
Waste
Waste, as defined in Water Code section 13050(d), includes sewage and any and all other waste substances, liquid, solid, gaseous, or radioactive, associated with human habitation, or of human or animal origin, or from any producing, manufacturing, or processing operation, including waste placed within containers of whatever nature prior to, and for purposes of, disposal.
Waste Discharge Identification Number (WDID)
A waste discharge identification number (WDID) identifies each individual sanitary sewer system enrolled under this General Order. A WDID number is assigned to each enrolled system upon an Enrollee’s approved regulatory coverage.
Waters of the State
Waters of the State are surface waters or groundwater within boundaries of the state as defined in Water Code section 13050(e), in which the State and Regional Water Boards have authority to protect beneficial uses. Waters of the State include, but are not limited to, groundwater aquifers, surface waters, saline waters, natural washes and pools, wetlands, sloughs, and estuaries, regardless of flow or whether water exists during dry conditions.
Waters of the State include waters of the United States.
Waters of the United States
Waters of the United States are surface waters or waterbodies that are subject to federal jurisdiction in accordance with the Clean Water Act.
Water Quality Objective
A water quality objective is the limit or maximum amount of pollutant, waste constituent or characteristic, or parameter level established in statewide water quality control plans and Regional Water Boards’ Basin Plans, for the reasonable protection of beneficial uses of surface waters and groundwater and the prevention of nuisance.
Attachment 3 - Page 88
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ
ATTACHMENT B – APPLICATION FOR ENROLLMENT December 6, 2022 B - 1
ATTACHMENT B – APPLICATION FOR ENROLLMENT
1. Enrollment Status: (Mark only one item)
☐ New Enrollee
☐ New Enrollee with previous regulatory coverage under Order 2006-0003-DWQ (that failed to certify continuation of coverage in CIWQS per Order 2022-XXXX-DWQ) Existing WDID Number: __________________________________________________
2. Applicant Information:
Legally Responsible Official Submitting Application
First and Last Name: ____________________________________________________ Title: _________________________________________________________________ Phone: _______________________________________________________________ Email: ________________________________________________________________ System Owner/Operator Name: ______________________________________________ Mailing Address: ________________________________________________________ City, State, Zip: _________________________________________________________ County: _______________________________________________________________ Sanitary Sewer System Name: ____________________________________________ Regional Water Quality Control Board(s): ____________________________________ Signature and Date: _____________________________________________________
3. Applicant Type (Check one):
☐ City ☐ County ☐ State ☐ Federal ☐ Special District
☐ Government Combination ☐ Private ☐ Other Non-governmental Entity
4. Wastewater Treatment Plant Receiving Sanitary Sewer System Waste:
Wastewater Treatment Plant Permittee:________________________________________ WDID No.: ______________________________________________________________ Attachment 3 - Page 89
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ
ATTACHMENT B – APPLICATION FOR ENROLLMENT December 6, 2022 B - 2
5. Billing Information
Billing Address: ___________________________________________________________ City, State, Zip: ___________________________________________________________ Billing Contact Person and Title: ______________________________________________ Phone and Email Address: __________________________________________________
6. Application Fee:
The application fee, as required by Water Code section 13260, is based on the daily population served by the sanitary sewer system. See updated Fee Schedule. (https://www.waterboards.ca.gov/resources/fees/water_quality/) Check one of the following and enter fee amount:
☐ Population Served < 50,000 – Total Fee submitted: $ ___________ ☐ Population Served ≥ 50,000 – Total Fee submitted: $ ___________ Make the fee payment payable to the State Water Resources Control Board and mail the complete application package to:
State Water Resources Control Board, Accounting Office
P. O. Box 1888
Sacramento, CA 95812-1888
Attention: Statewide Sanitary Sewer System Program
7. Application Submittal Certification
I certify under penalty of perjury under the laws of the State of California that to the best of my knowledge and belief, the information in the submitted application package is true, accurate and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fines and imprisonment.
Print Name: ______________________________________________________________ Title: ___________________________________________________________________ Signature: __________________________________________ Date: ________________ Attachment 3 - Page 90
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ
ATTACHMENT C – NOTICE OF TERMINATION December 6, 2022
C - 1
ATTACHMENT C - NOTICE OF TERMINATION
1. Enrollee Information
Enrollee Name: ___________________________________________________________ WDID No: ________________________________________________________________ Legally Responsible Official Requesting Termination of Coverage: ___________________ First and Last Name: ____________________________________________________ Title: _________________________________________________________________ Phone: _______________________________________________________________ Email: ________________________________________________________________ Mailing Address: __________________________________________________________ City, State, Zip: ___________________________________________________________ County: _________________________________________________________________ Sanitary Sewer System Name(s) or Unique Identifier(s): ___________________________ Regional Water Quality Control Board(s): _______________________________________ Signature and Date: ________________________________________________________
2. Basis of Termination
Explanation of termination, including subsequent regulatory coverage and subsequent owner/operator of enrolled sanitary sewer system, as applicable:
________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________
Attachment 3 - Page 91
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ
ATTACHMENT C – NOTICE OF TERMINATION December 6, 2022
C - 2
3. Regulatory Coverage Termination Certification
I certify under penalty of perjury under the laws of the State of California that to the best of my knowledge: 1) the sanitary sewer system I officially represent is not required to be regulated under the Statewide Waste Discharge Requirements for Sanitary Sewer Systems Order 2022-XXXX-DWQ, and 2) the information submitted in this Notice of Termination is true, accurate and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine or imprisonment. Additionally, I understand that the submittal of this Notice of Termination does not release sanitary sewer system agencies from liability for any violations of the Clean Water Act.
Print Name: ______________________________________________________________ Title: ___________________________________________________________________ Signature: __________________________________________ Date: ________________ For State Water Board Use Only
☐ Approved for Termination ☐ Denied and Returned to Enrollee Deputy Director of Water Quality Signature: _____________________________________ Date: ____________________ Notice of Termination Effective Date: __________________
Attachment 3 - Page 92
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ
ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN
REQUIRED ELEMENTS December 6, 2022
D - 1
ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN – REQUIRED ELEMENTS Table of Contents
1. Sewer System Management Plan Goal And Introduction ............................................ D-2
1.1. Regulatory Context ........................................................................................... D-2
1.2. Sewer System Management Plan Update Schedule ......................................... D-3
1.3. Sewer System Asset Overview ......................................................................... D-3
2. Organization ................................................................................................................ D-3
3. Legal Authority ............................................................................................................. D-4
4. Operation And Maintenance Program .......................................................................... D-4
4.1. Updated Map of Sanitary Sewer System .......................................................... D-4
4.2. Preventive Operation and Maintenance Activities ............................................. D-4
4.3. Training ............................................................................................................. D-5
4.4. Equipment Inventory ......................................................................................... D-5
5. Design And Performance Provisions ........................................................................... D-5
5.1. Updated Design Criteria and Construction Standards and Specifications ......... D-5
5.2. Procedures and Standards ................................................................................ D-5
6. Spill Emergency Response Plan .................................................................................. D-6
7. Sewer Pipe Blockage Control Program ........................................................................ D-7
8. System Evaluation, Capacity Assurance and Capital Improvements ........................... D-7
8.1 System Evaluation and Condition Assessment ................................................. D-7
8.2. Capacity Assessment and Design Criteria ........................................................ D-8
8.3. Prioritization of Corrective Action ...................................................................... D-9
8.4. Capital Improvement Plan ................................................................................. D-9
9. Monitoring, Measurement and Program Modifications ................................................. D-9
10. Internal Audits ............................................................................................................ D-10
11. Communication Program ........................................................................................... D-10
Attachment 3 - Page 93
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ
ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN
REQUIRED ELEMENTS December 6, 2022
D - 2
ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN – REQUIRED ELEMENTS A Sewer System Management Plan (Plan) is a living planning document that documents ongoing local sewer system management program activities, procedures, and decision-making – at the scale necessary to address the size and complexity of the subject sanitary sewer system(s). This Plan may incorporate other programs and other plans by reference, to address short-term and long-term system resilience through:
• Proactive planning and decision-making;
• Local government ordinances;
• Updated operations and maintenance activities and procedures; • Implementation of capital improvements;
• Sufficient local budget to support staff resources, contractors, equipment, and training; and • Updated training of staff and contractors.
The Enrollee’s development, update, and implementation of a Sewer System Management Plan addressing the requirements of this Attachment is an enforceable component of this General Order. As specified in Provision 6.1 (Enforcement Provisions) of this General Order, consistent with the Water Code and the State Water Board Enforcement Policy, the State Water Board or a Regional Water Board may consider the Enrollee’s efforts in implementing an effective Sewer System Management Plan to prevent, contain, control, and mitigate spills when considering Water Code section 13327 factors to determine necessary enforcement of this General Order.
This Attachment includes the following required elements that the Enrollee shall address in its Plan and subsequent updates. The Enrollee shall identify any requirement in this Attachment that is not applicable to the Enrollee’s sewer system and shall explain in its Plan why the requirement is not applicable.
1. SEWER SYSTEM MANAGEMENT PLAN GOAL AND INTRODUCTION
The goal of the Sewer System Management Plan (Plan) is to provide a plan and schedule to: (1) properly manage, operate, and maintain all parts of the Enrollee’s sanitary sewer system(s), (2) reduce and prevent spills, and (3) contain and mitigate spills that do occur.
The Plan must include a narrative Introduction section that discusses the following items:
1.1. Regulatory Context
The Plan Introduction section must provide a general description of the local sewer system management program and discuss Plan implementation and updates.
Attachment 3 - Page 94
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ
ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN
REQUIRED ELEMENTS December 6, 2022
D - 3
1.2. Sewer System Management Plan Update Schedule
The Plan Introduction section must include a schedule for the Enrollee to update the Plan, including the schedule for conducting internal audits. The schedule must include milestones for incorporation of activities addressing prevention of sewer spills.
1.3. Sewer System Asset Overview
The Plan Introduction section must provide a description of the Enrollee-owned assets and service area, including but not limited to:
• Location, including county(ies);
• Service area boundary;
• Population and community served;
• System size, including total length in miles, length of gravity mainlines, length of pressurized (force) mains, and number of pump stations and siphons; • Structures diverting stormwater to the sewer system;
• Data management systems;
• Sewer system ownership and operation responsibilities between Enrollee and private entities for upper and lower sewer laterals;
• Estimated number or percent of residential, commercial, and industrial service connections; and
• Unique service boundary conditions and challenge(s).
Additionally, the Plan Introduction section must provide reference to the Enrollee’s up- to-date map of its sanitary sewer system, as required in section 4.1 (Updated Map of Sanitary Sewer System) of this Attachment.
2. ORGANIZATION
The Plan must identify organizational staffing responsible and integral for implementing the local Sewer System Management Plan through an organization chart or similar narrative documentation that includes:
• The name of the Legally Responsible Official as required in section 5.1 (Designation of a Legally Responsible Official) of this General Order; • The position titles, telephone numbers, and email addresses for management, administrative, and maintenance positions responsible for implementing specific Sewer System Management Plan elements;
• Organizational lines of authority; and
• Chain of communication for reporting spills from receipt of complaint or other information, including the person responsible for reporting spills to the State and Regional Water Boards and other agencies, as applicable. (For example, county Attachment 3 - Page 95
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health officer, county environmental health agency, and State Office of Emergency Services.)
3. LEGAL AUTHORITY
The Plan must include copies or an electronic link to the Enrollee’s current sewer system use ordinances, service agreements and/or other legally binding procedures to demonstrate the Enrollee possesses the necessary legal authority to:
• Prevent illicit discharges into its sanitary sewer system from inflow and infiltration (I&I); unauthorized stormwater; chemical dumping; unauthorized debris; roots; fats, oils, and grease; and trash, including rags and other debris that may cause blockages;
• Collaborate with storm sewer agencies to coordinate emergency spill responses, ensure access to storm sewer systems during spill events, and prevent unintentional cross connections of sanitary sewer infrastructure to storm sewer infrastructure; • Require that sewer system components and connections be properly designed and constructed;
• Ensure access for maintenance, inspection, and/or repairs for portions of the service lateral owned and/or operated by the Enrollee;
• Enforce any violation of its sewer ordinances, service agreements, or other legally binding procedures; and
• Obtain easement accessibility agreements for locations requiring sewer system operations and maintenance, as applicable.
4. OPERATION AND MAINTENANCE PROGRAM
The Plan must include the items listed below that are appropriate and applicable to the Enrollee’s system.
4.1. Updated Map of Sanitary Sewer System
An up-to-date map(s) of the sanitary sewer system, and procedures for maintaining and providing State and Regional Water Board staff access to the map(s). The map(s) must show gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance facilities within the sewer system service area boundaries.
4.2. Preventive Operation and Maintenance Activities
A scheduling system and a data collection system for preventive operation and maintenance activities conducted by staff and contractors.
The scheduling system must include:
• Inspection and maintenance activities;
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• Higher-frequency inspections and maintenance of known problem areas, including areas with tree root problems;
• Regular visual and closed-circuit television (CCTV) inspections of manholes and sewer pipes.
The data collection system must document data from system inspection and maintenance activities, including system areas/components prone to root-intrusion potentially resulting in system backup and/or failure.
4.3. Training
In-house and external training provided on a regular basis for sanitary sewer system operations and maintenance staff and contractors. The training must cover:
• The requirements of this General Order;
• The Enrollee’s Spill Emergency Response Plan procedures and practice drills; • Skilled estimation of spill volume for field operators; and • Electronic CIWQS reporting procedures for staff submitting data.
4.4. Equipment Inventory
An inventory of sewer system equipment, including the identification of critical replacement and spare parts.
5. DESIGN AND PERFORMANCE PROVISIONS
The Plan must include the following items as appropriate and applicable to the Enrollee’s system:
5.1. Updated Design Criteria and Construction Standards and Specifications Updated design criteria, and construction standards and specifications, for the construction, installation, repair, and rehabilitation of existing and proposed system infrastructure components, including but not limited to pipelines, pump stations, and other system appurtenances. If existing design criteria and construction standards are deficient to address the necessary component-specific hydraulic capacity as specified in section 8 (System Evaluation, Capacity Assurance and Capital Improvements) of this Attachment, the procedures must include component-specific evaluation of the design criteria.
5.2. Procedures and Standards
Procedures, and standards for the inspection and testing of newly constructed, newly installed, repaired, and rehabilitated system pipelines, pumps, and other equipment and appurtenances.
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6. SPILL EMERGENCY RESPONSE PLAN
The Plan must include an up to date Spill Emergency Response Plan to ensure prompt detection and response to spills to reduce spill volumes and collect information for prevention of future spills. The Spill Emergency Response Plan must include procedures to:
• Notify primary responders, appropriate local officials, and appropriate regulatory agencies of a spill in a timely manner;
• Notify other potentially affected entities (for example, health agencies, water suppliers, etc.) of spills that potentially affect public health or reach waters of the State;
• Comply with the notification, monitoring and reporting requirements of this General Order, State law and regulations, and applicable Regional Water Board Orders; • Ensure that appropriate staff and contractors implement the Spill Emergency Response Plan and are appropriately trained;
• Address emergency system operations, traffic control and other necessary response activities;
• Contain a spill and prevent/minimize discharge to waters of the State or any drainage conveyance system;
• Minimize and remediate public health impacts and adverse impacts on beneficial uses of waters of the State;
• Remove sewage from the drainage conveyance system;
• Clean the spill area and drainage conveyance system in a manner that does not inadvertently impact beneficial uses in the receiving waters; • Implement technologies, practices, equipment, and interagency coordination to expedite spill containment and recovery;
• Implement pre-planned coordination and collaboration with storm drain agencies and other utility agencies/departments prior, during, and after a spill event; • Conduct post-spill assessments of spill response activities; • Document and report spill events as required in this General Order; and • Annually, review and assess effectiveness of the Spill Emergency Response Plan, and update the Plan as needed.
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7. SEWER PIPE BLOCKAGE CONTROL PROGRAM
The Sewer System Management Plan must include procedures for the evaluation of the Enrollee’s service area to determine whether a sewer pipe blockage control program is needed to control fats, oils, grease, rags and debris. If the Enrollee determines that a program is not needed, the Enrollee shall provide justification in its Plan for why a program is not needed.
The procedures must include, at minimum:
• An implementation plan and schedule for a public education and outreach program that promotes proper disposal of pipe-blocking substances; • A plan and schedule for the disposal of pipe-blocking substances generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of substances generated within a sanitary sewer system service area; • The legal authority to prohibit discharges to the system and identify measures to prevent spills and blockages;
• Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, best management practices requirements, recordkeeping and reporting requirements; • Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the fats, oils, and grease ordinance;
• An identification of sanitary sewer system sections subject to fats, oils, and grease blockages and establishment of a cleaning schedule for each section; and • Implementation of source control measures for all sources of fats, oils, and grease reaching the sanitary sewer system for each section identified above.
8. SYSTEM EVALUATION, CAPACITY ASSURANCE AND CAPITAL IMPROVEMENTS The Plan must include procedures and activities for:
• Routine evaluation and assessment of system conditions; • Capacity assessment and design criteria;
• Prioritization of corrective actions; and
• A capital improvement plan.
8.1 System Evaluation and Condition Assessment
The Plan must include procedures to:
• Evaluate the sanitary sewer system assets utilizing the best practices and technologies available;
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• Identify and justify the amount (percentage) of its system for its condition to be assessed each year;
• Prioritize the condition assessment of system areas that:
o Hold a high level of environmental consequences if vulnerable to collapse, failure, blockage, capacity issues, or other system deficiencies; o Are located in or within the vicinity of surface waters, steep terrain, high groundwater elevations, and environmentally sensitive areas; o Are within the vicinity of a receiving water with a bacterial-related impairment on the most current Clean Water Act section 303(d) List;
• Assess the system conditions using visual observations, video surveillance and/or other comparable system inspection methods;
• Utilize observations/evidence of system conditions that may contribute to exiting of sewage from the system which can reasonably be expected to discharge into a water of the State;
• Maintain documents and recordkeeping of system evaluation and condition assessment inspections and activities; and
• Identify system assets vulnerable to direct and indirect impacts of climate change, including but not limited to: sea level rise; flooding and/or erosion due to increased storm volumes, frequency, and/or intensity; wildfires; and increased power disruptions.
8.2. Capacity Assessment and Design Criteria
The Plan must include procedures to identify system components that are experiencing or contributing to spills caused by hydraulic deficiency and/or limited capacity, including procedures to identify the appropriate hydraulic capacity of key system elements for:
• Dry-weather peak flow conditions that cause or contributes to spill events; • The appropriate design storm(s) or wet weather events that causes or contributes to spill events;
• The capacity of key system components; and
• Identify the major sources that contribute to the peak flows associated with sewer spills.
The capacity assessment must consider:
• Data from existing system condition assessments, system inspections, system audits, spill history, and other available information; • Capacity of flood-prone systems subject to increased infiltration and inflow, under normal local and regional storm conditions;
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• Capacity of systems subject to increased infiltration and inflow due to larger and/or higher-intensity storm events as a result of climate change; • Increases of erosive forces in canyons and streams near underground and above- ground system components due to larger and/or higher-intensity storm events; • Capacity of major system elements to accommodate dry weather peak flow conditions, and updated design storm and wet weather events; and • Necessary redundancy in pumping and storage capacities.
8.3. Prioritization of Corrective Action
The findings of the condition assessments and capacity assessments must be used to prioritize corrective actions. Prioritization must consider the severity of the consequences of potential spills.
8.4. Capital Improvement Plan
The capital improvement plan must include the following items:
• Project schedules including completion dates for all portions of the capital improvement program;
• Internal and external project funding sources for each project; and • Joint coordination between operation and maintenance staff, and engineering staff/consultants during planning, design, and construction of capital improvement projects; and Interagency coordination with other impacted utility agencies.
9. MONITORING, MEASUREMENT AND PROGRAM MODIFICATIONS
The Plan must include an Adaptive Management section that addresses Plan- implementation effectiveness and the steps for necessary Plan improvement, including:
• Maintaining relevant information, including audit findings, to establish and prioritize appropriate Plan activities;
• Monitoring the implementation and measuring the effectiveness of each Plan Element;
• Assessing the success of the preventive operation and maintenance activities; • Updating Plan procedures and activities, as appropriate, based on results of monitoring and performance evaluations; and
• Identifying and illustrating spill trends, including spill frequency, locations and estimated volumes.
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10. INTERNAL AUDITS
The Plan shall include internal audit procedures, appropriate to the size and performance of the system, for the Enrollee to comply with section 5.4 (Sewer System Management Plan Audits) of this General Order.
11. COMMUNICATION PROGRAM
The Plan must include procedures for the Enrollee to communicate with:
• The public for:
o Spills and discharges resulting in closures of public areas, or that enter a source of drinking water, and
o The development, implementation, and update of its Plan, including opportunities for public input to Plan implementation and updates.
• Owners/operators of systems that connect into the Enrollee’s system, including satellite systems, for:
o System operation, maintenance, and capital improvement-related activities.
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ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING AND
RECORDKEEPING REQUIREMENTS
Table of Contents
1. Notification Requirements ......................................................................................... E1-3
1.1. Notification of Spills of 1,000 Gallons or Greater to the California Office of Emergency Services ...................................................................................... E1-3
1.2. Spill Notification Information ........................................................................... E1-4
1.3. Notification of Spill Report Updates ................................................................ E1-4
2. Spill-Specific Monitoring Requirements .................................................................... E1-5
2.1 Spill Location and Spread .............................................................................. E1-5
2.2 Spill Volume Estimation.................................................................................. E1-5
2.3. Receiving Water Monitoring ............................................................................ E1-5
2.4. Safety and Access Exceptions ........................................................................ E1-8
3. Reporting Requirements ............................................................................................ E1-8
3.1. Reporting Requirements for Individual Category 1 Spill Reporting ................. E1-8
3.2. Reporting Requirements for Individual Category 2 Spill Reporting ............... E1-12
3.3. Monthly Certified Spill Reporting for Category 3 Spills .................................. E1-14
3.4. Monthly Certified Spill Reporting for Category 4 Spills .................................. E1-16
3.5. Amended Certified Spill Reports for Category 3 Spills .................................. E1-16
3.6. Annual Certified Spill Reporting of Category 4 and/or Lateral Spills ............. E1-16
3.7. Monthly Certification of “No-Spills” or “Category 4 Spills” and/or “Non-Category 1 Lateral Spills” ................................................................................................ E1-16
3.8. Electronic Sanitary Sewer System Service Area Boundary Map ................... E1-17
3.9. Annual Report (Previously termed as Collection System Questionnaire in General Order 2006-0003-DWQ) .................................................................. E1-17
3.10. Sewer System Management Plan Audit Reporting Requirements ................ E1-19
3.11. Sewer System Management Plan Reporting Requirements ......................... E1-19
4. Recordkeeping Requirements ................................................................................. E1-20
4.1. Recordkeeping Time Period .......................................................................... E1-20
4.2. Availability of Documents .............................................................................. E1-20
4.3. Spill Reports .................................................................................................. E1-20
4.4. Recordkeeping of Category 4 Spills and Non-Category 1 Lateral Spills ....... E1-21
4.5. Sewer System Telemetry Records ................................................................ E1-22
4.6. Sewer System Management Plan Implementation Records ......................... E1-22
4.7. Audit Records ................................................................................................ E1-23 Attachment 3 - Page 103
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4.8. Equipment Records ....................................................................................... E1-23
4.9. Work Orders .................................................................................................. E1-23
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ATTACHMENT E1– NOTIFICATION, MONITORING, REPORTING AND RECORDKEEPING
REQUIREMENTS
The Notification Requirements (section 1), Spill-specific Monitoring Requirements (section 2), Reporting Requirements (section 3) and Recordkeeping Requirements (section 4) in this Attachment are pursuant to Water Code section 13267 and section 13383, and are an enforceable component of this General Order. For the purpose of this General Order, the term:
• Notification means the notifying of appropriate parties of a spill event or other activity. • Spill-specific Monitoring means the gathering of information and data for a specific spill event to be reported or kept as records.
• Reporting means the reporting of information and data into the online California Integrated Water Quality System (CIWQS) Sanitary Sewer System Database. • Recordkeeping means the maintaining of information and data in an official records storage system.
Failure to comply with the notification, monitoring, reporting and recordkeeping requirements in this General Order may subject the Enrollee to civil liabilities of up to $10,000 a day per violation pursuant to Water Code section 13385; up to $1,000 a day per violation pursuant to Water Code section 13268; or referral to the Attorney General for judicial civil enforcement.
Water Code section 13193 et seq. requires the Regional Water Quality Control Boards (Regional Water Boards) and the State Water Resources Control Board ( State Water Board ) to collect sanitary sewer spill information for each spill event and make this information available to the public. Sanitary sewer spill information for each spill event includes but is not limited to: Enrollee contact information for each spill event, spill cause, estimated spill volume and factors used for estimation, location, date, time, duration, amount discharged to waters of the State, response and corrective action(s) taken.
1. NOTIFICATION REQUIREMENTS
1.1. Notification of Spills of 1,000 Gallons or Greater to the California Office of Emergency Services
Per Water Code section 13271, for a spill that discharges in or on any waters of the State, or discharges or is deposited where it is, or probably will be, discharged in or on any waters of the State, the Enrollee shall notify the California Office of Emergency Services and obtain a California Office of Emergency Services Control Number as soon as possible but no later than two (2) hours after:
• The Enrollee has knowledge of the spill; and
• Notification can be provided without substantially impeding cleanup or other emergency measures.
The notification requirements in this section apply to individual spills of 1,000 gallons or greater, from an Enrollee-owned and/or operated laterals, to a water of the State.
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1.2. Spill Notification Information
The Enrollee shall provide the following spill information to the California Office of Emergency Services before receiving a Control Number, as applicable:
• Name and phone number of the person notifying the California Office of Emergency Services;
• Estimated spill volume (gallons);
• Estimated spill rate from the system (gallons per minute); • Estimated discharge rate (gallons per minute) directly into waters of the State or indirectly into a drainage conveyance system;
• Spill incident description:
o Brief narrative of the spill event, and
o Spill incident location (address, city, and zip code) and closest cross streets and/or landmarks;
• Name and phone number of contact person on-scene;
• Date and time the Enrollee was informed of the spill event; • Name of sanitary sewer system causing the spill;
• Spill cause or suspected cause (if known);
• Amount of spill contained;
• Name of receiving water body receiving or potentially receiving discharge; and • Description of water body impact and/ or potential impact to beneficial uses.
1.3. Notification of Spill Report Updates
Following the initial notification to the California Office of Emergency Services and until such time that the Enrollee certifies the spill report in the online CIWQS Sanitary Sewer System Database, the Enrollee shall provide updates to the California Office of Emergency Services regarding substantial changes to:
• Estimated spill volume (increase or decrease in gallons initially estimated); • Estimated discharge volume discharged directly into waters of the State or indirectly into a drainage conveyance system (increase or decrease in gallons initially estimated); and
• Additional impact(s) to the receiving water(s) and beneficial uses.
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2. SPILL-SPECIFIC MONITORING REQUIREMENTS
2.1 Spill Location and Spread
The Enrollee shall visually assess the spill location(s) and spread using photography, global positioning system (GPS), and other best available tools. The Enrollee shall document the critical spill locations, including:
• Photography and GPS coordinates for:
o The system location where spill originated.
For multiple appearance points of a single spill event, the points closest to the spill origin.
• Photography for:
o Drainage conveyance system entry locations,
o The location(s) of discharge into surface waters, as applicable, o Extent of spill spread, and
o The location(s) of clean up.
2.2 Spill Volume Estimation
To assess the approximate spill magnitude and spread, the Enrollee shall estimate the total spill volume using updated volume estimation techniques, calculations, and documentation for electronic reporting. The Enrollee shall update its notification and reporting of estimated spill volume (which includes spill volume recovered) as further information is gathered during and after a spill event.
2.3. Receiving Water Monitoring
2.3.1. Receiving Water Visual Observations
Through visual observations and use of best available spill volume-estimating techniques and field calculation techniques, the Enrollee shall gather and document the following information for spills discharging to surface waters:
• Estimated spill travel time to the receiving water;
• For spills entering a drainage conveyance system, estimated spill travel time from the point of entry into the drainage conveyance system to the point of discharge into the receiving water;
• Estimated spill volume entering the receiving water; and • Photography of:
o Waterbody bank erosion,
o Floating matter,
o Water surface sheen (potentially from oil and grease), Attachment 3 - Page 107
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o Discoloration of receiving water, and
o Impact to the receiving water.
2.3.2. Receiving Water – Water Quality Sampling and Analysis For sewage spills in which an estimated 50,000 gallons or greater are discharged into a surface water, the Enrollee shall conduct the following water quality sampling no later than 18 hours after the Enrollee’s knowledge of a potential discharge to a surface water:
• Collect one water sample, each day of the duration of the spill, at:
o The DCS-001 location as described in section 2.3.4 (Receiving Water Sampling Locations) of this Attachment, if sewage discharges to a surface water via a drainage conveyance system; and/or
o Each of the three receiving water sampling locations in section 2.3.4 (Receiving Water Sampling Locations) of this Attachment;
If the receiving water has no flow during the duration of the spill, the Enrollee must report “No Sampling Due To No Flow” for its receiving water sampling locations.
The Enrollee shall analyze the collected receiving water samples for the following constituents per section 2.3.3 (Water Quality Analysis Specifications) of this Attachment:
• Ammonia, and
• Appropriate bacterial indicator(s) per the applicable Basin Plan water quality objectives, including one or more of the following, unless directed otherwise by the Regional Water Board:
o Total Coliform Bacteria
o Fecal Coliform Bacteria
o E-coli
o Enterococcus
Dependent on the receiving water(s), sampling of bacterial indicators shall be sufficient to determine post-spill (after the spill) compliance with the water quality objectives and bacterial standards of the California Ocean Plan or the California Inland Surface Water Enclosed Bays, and Estuaries Plan, including the frequency and/or number of post-spill receiving water samples as may be specified in the applicable plans.
The Enrollee shall collect and analyze additional samples as required by the applicable Regional Water Board Executive Officer or designee.
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2.3.3. Water Quality Analysis Specifications
Spill monitoring must be representative of the monitored activity (40 Code of Federal Regulations section 122.41(j)(1)).
Sufficiently Sensitive Methods
Sample analysis must be conducted according to sufficiently sensitive test methods approved under 40 Code of Federal Regulations Part 136 for the sample analysis of pollutants. For the purposes of this General Order, a method is sufficiently sensitive when the minimum level of the analytical method approved under 40 Code of Federal Regulations Part 136 is at or below the receiving water pollutant criteria.
Environmental Laboratory Accreditation Program-Accredited Laboratories The analysis of water quality samples required per this General Order must be performed by a laboratory that has accreditation pursuant to Article 3 (commencing with section 100825) of Chapter 4 of Part 1 of Division 101 of the Health and Safety Code. (Water Code section 13176(a).) The State Water Board accredits laboratories through its Environmental Laboratory Accreditation Program (ELAP).
2.3.4. Receiving Water Sampling Locations
The Enrollee shall collect receiving water samples at the following locations.
Sampling of Flow in Drainage Conveyance System (DCS) Prior to Discharge Sampling
Location Sampling Location Description
DCS-001 A point in a drainage conveyance system before the drainage conveyance system flow discharges into a receiving water.
Receiving Surface Water Sampling (RSW)1
Sampling
Location Sampling Location Description
RSW-001
Point of Discharge
A point in the receiving water where sewage initially enters the receiving water.
RSW-001U:
Upstream of Point
of Discharge
A point in the receiving water, upstream of the point of sewage discharge, to capture ambient conditions absent of sewage discharge impacts.
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Sampling
Location Sampling Location Description
RSW-001D:
Downstream of
Point of Discharge
A point in the receiving water, downstream of the point of sewage discharge, where the spill material is fully mixed with the receiving water.
1 The Enrollee must use its best professional judgment to determine the upstream and downstream distances based on receiving water flow, accessibility to upstream/downstream waterbody banks, and size of visible sewage plume.
2.4. Safety and Access Exceptions
If the Enrollee encounters access restrictions or unsafe conditions that prevents its compliance with spill response requirements or monitoring requirements in this General Order, the Enrollee shall provide documentation of access restrictions and/or safety hazards in the corresponding required report.
3. REPORTING REQUIREMENTS
All reporting required in this General Order must be submitted electronically to the online CIWQS Sanitary Sewer System Database (https://ciwqs.waterboards.ca.gov), unless specified otherwise in this General Order. Electronic reporting may solely be conducted by a Legally Responsible Official or Data Submitter(s) previously designated by the Legally Responsible Official, as required in section 5.8 (Designation of Data Submitters) of this General Order.
The Enrollee shall report any information that is protected by the Homeland Security Act, by email to [email protected], with a brief explanation of the protection provided by the Homeland Security Act for the subject report to be protected from unauthorized disclosure and/or public access, and for official Water Board regulatory purposes only.
3.1. Reporting Requirements for Individual Category 1 Spill Reporting
3.1.1. Draft Spill Report for Category 1 Spills
Within three (3) business days of the Enrollee’s knowledge of a Category 1 spill, the Enrollee shall submit a Draft Spill Report to the online CIWQS Sanitary Sewer System Database.
The Draft Spill Report must, at minimum, include the following items:
1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;
2. Spill location name;
3. Date and time the Enrollee was notified of, or self-discovered, the spill;
4. Operator arrival time;
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5. Estimated spill start date and time;
6. Date and time the Enrollee notified the California Office of Emergency Services, and the assigned control number;
7. Description, photographs, and GPS coordinates of the system location where the spill originated;
o If a single spill event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the spill appearance point explanation field;
8. Estimated total spill volume exiting the system;
9. Description and photographs of the extent of the spill and spill boundaries;
10. Did the spill reach a drainage conveyance system? If Yes:
o Description of the drainage conveyance system transporting the spill; o Photographs of the drainage conveyance system entry location(s); o Estimated spill volume fully recovered from the drainage conveyance system; o Estimated spill volume remaining within the drainage conveyance system;
11. Description and photographs of all discharge point(s) into the surface water;
12. Estimated spill volume that discharged to surface waters; and
13. Estimated total spill volume recovered.
3.1.2. Certified Spill Report for Category 1 Spills
Within 15 calendar days of the spill end date, the Enrollee shall submit a Certified Spill Report for Category 1 spills, to the online CIWQS Sanitary Sewer System Database.
Upon completion of the Certified Spill Report, the online CIWQS Sanitary Sewer System Database will issue a final spill event identification number.
The Certified Spill Report must, at minimum, include the following mandatory information in addition to all information in the Draft Spill Report per section 3.1.1 (Draft Spill Report for Category 1 Spills) above:
1. Description of the spill event destination(s), including GPS coordinates if available, that represent the full spread and reach of the spill;
2. Spill end date and time;
3. Description of how the spill volume estimations were calculated, including at a minimum:
o The methodology, assumptions and type of data relied upon, such as supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and o The methodology(ies), assumptions and type of data relied upon for estimations of the spill start time and the spill end time;
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4. Spill cause(s) (for example, root intrusion, grease deposition, etc.);
5. System failure location (for example, main, lateral, pump station, etc.);
6. Description of the pipe material, and estimated age of the pipe material, at the failure location;
7. Description of the impact of the spill;
8. Whether or not the spill was associated with a storm event;
9. Description of spill response activities including description of immediate spill containment and cleanup efforts;
10. Description of spill corrective action, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of major milestones for those steps;
11. Spill response completion date;
12. Detailed narrative of investigation and investigation findings of cause of spill;
13. Reasons for an ongoing investigation (as applicable) and the expected date of completion;
14. Name and type of receiving water body(s);
15. Description of the water body(s), including but not limited to:
o Observed impacts on aquatic life,
o Public closure, restricted public access, temporary restricted use, and/or posted health warnings due to spill,
o Responsible entity for closing/restricting use of water body, and o Number of days closed/restricted as a result of the spill.
16. Whether or not the spill was located within 1,000 feet of a municipal surface water intake; and
17. If water quality samples were collected, identify sample locations and the parameters the water quality samples were analyzed for. If no samples were taken, Not Applicable shall be selected.
3.1.3. Spill Technical Report for Individual Category 1 Spill in which 50,000 Gallons or Greater Discharged into a Surface Water
For any spill in which 50,000 gallons or greater discharged into a surface water, within 45 calendar days of the spill end date, the Enrollee shall submit a Spill Technical Report to the online CIWQS Sanitary Sewer System Database. The Spill Technical Report, at minimum, must include the following information:
1. Spill causes and circumstances, including at minimum:
o Complete and detailed explanation of how and when the spill was discovered; Attachment 3 - Page 112
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o Photographs illustrating the spill origin, the extent and reach of the spill, drainage conveyance system entrance and exit, receiving water, and post-cleanup site conditions;
o Diagram showing the spill failure point, appearance point(s), the spill flow path, and ultimate destinations;
o Detailed description of the methodology employed, and available data used to calculate the discharge volume and, if applicable, the recovered spill volume; o Detailed description of the spill cause(s);
o Description of the pipe material, and estimated age of the pipe material, at the failure location;
o Description of the impact of the spill;
o Copy of original field crew records used to document the spill; and o Historical maintenance records for the failure location.
2. Enrollee’s response to the spill:
o Chronological narrative description of all actions taken by the Enrollee to terminate the spill;
o Explanation of how the Sewer System Management Plan Spill Emergency Response Plan was implemented to respond to and mitigate the spill; and o Final corrective action(s) completed and a schedule for planned corrective actions, including:
▪ Local regulatory enforcement action taken against an illicit discharge in response to this spill, as applicable,
▪ Identifiable system modifications, and operation and maintenance program modifications needed to prevent repeated spill occurrences, and ▪ Necessary modifications to the Emergency Spill Response Plan to incorporate lessons learned in responding to and mitigating the spill.
3. Water Quality Monitoring, including at minimum:
o Description of all water quality sampling activities conducted; o List of pollutant and parameters monitored, sampled and analyzed; as required in section 2.3 (Receiving Water Monitoring) of this Attachment; o Laboratory results, including laboratory reports;
o Detailed location map illustrating all water quality sampling points; and o Other regulatory agencies receiving sample results (if applicable).
4. Evaluation of spill impact(s), including a description of short-term and long-term impact(s) to beneficial uses of the surface water.
Attachment 3 - Page 113
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3.1.4. Amended Certified Spill Reports for Individual Category 1 Spills The Enrollee shall update or add additional information to a Certified Spill Report within 90 calendar days of the spill end date by amending the report or by adding an attachment to the Spill Report in the online CIWQS Sanitary Sewer System Database.
The Enrollee shall certify the amended report.
After 90 calendar days, the Enrollee shall contact the State Water Board at [email protected] to request to amend a Spill Report. The Legally Responsible Official shall submit justification for why the additional information was not reported within the Amended Spill Report due date.
3.2. Reporting Requirements for Individual Category 2 Spill Reporting
3.2.1. Draft Spill Report for Category 2 Spills
Within three (3) business days of the Enrollee’s knowledge of a Category 2 spill, the Enrollee shall submit a Draft Spill Report to the online CIWQS Sanitary Sewer System Database.
The Draft Spill Report must, at minimum, include the following items:
1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;
2. Spill location name;
3. Date and time the Enrollee was notified of, or self-discovered, the spill;
4. Operator arrival time;
5. Estimated spill start date and time;
6. Date and time the Enrollee notified the California Office of Emergency Services, and the assigned control number;
7. Description, photographs, and GPS coordinates of the system location where the spill originated;
If a single spill event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the spill appearance point explanation field;
8. Estimated total spill volume exiting the system;
9. Description and photographs of the extent of the spill and spill boundaries;
10. Did the spill reach a drainage conveyance system? If Yes:
o Description of the drainage conveyance system transporting the spill; o Photographs of the drainage conveyance system entry location(s); o Estimated spill volume fully recovered from the drainage conveyance system; o Estimated spill volume remaining within the drainage conveyance system; Attachment 3 - Page 114
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o Estimated spill volume discharged to a groundwater infiltration basin or facility, if applicable; and
11. Estimated total spill volume recovered.
3.2.2. Certified Spill Report for Category 2 Spills
Within 15 calendar days of the spill end date, the Enrollee shall submit a Certified Spill Report for the Category 2 spill, to the online CIWQS Sanitary Sewer System Database (https://ciwqs.waterboards.ca.gov). Upon completion of the Certified Spill Report, the online CIWQS Sanitary Sewer System Database will issue a final spill event identification number.
The Certified Spill Report must, at minimum, include the following mandatory information in addition to all information in the Draft Spill Report per section 3.2.1 (Draft Spill Report for Category 2 Spills) above:
1. Description of the spill event destination(s), including GPS coordinates if available, that represent the full spread and reach of the spill;
2. Spill end date and time;
3. Description of how the spill volume estimations were calculated, including at a minimum:
o The methodology, assumptions and type of data relied upon, such as supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and o The methodology(ies), assumptions and type of data relied upon for estimations of the spill start time and the spill end time;
4. Spill cause(s) (for example, root intrusion, grease deposition, etc.);
5. System failure location (for example, main, pump station, etc.);
6. Description of the pipe/infrastructure material, and estimated age of the pipe material, at the failure location;
7. Description of the impact of the spill;
8. Whether or not the spill was associated with a storm event;
9. Description of spill response activities including description of immediate spill containment and cleanup efforts;
10. Description of spill corrective action, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of major milestones for those steps;
11. Spill response completion date;
12. Detailed narrative of investigation and investigation findings of cause of spill;
13. Reasons for an ongoing investigation (as applicable) and the expected date of completion; and
Attachment 3 - Page 115
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14. Whether or not the spill was located within 1,000 feet of a municipal surface water intake.
3.2.3. Amended Certified Spill Reports for Individual Category 2 Spills The Enrollee shall update or add additional information to a Certified Spill Report within 90 calendar days of the spill end date by amending the report or by adding an attachment to the Spill Report in the online CIWQS Sanitary Sewer System Database.
The Enrollee shall certify the amended report.
After 90 calendar days, the Enrollee shall contact the State Water Board at [email protected] to request to amend a Spill Report. The Legally Responsible Official shall submit justification for why the additional information was not reported within the Amended Spill Report due date.
3.3. Monthly Certified Spill Reporting for Category 3 Spills The Enrollee shall report and certify all Category 3 spills to the online CIWQS Sanitary Sewer System Database within 30 calendar days after the end of the month in which the spills occurred. (For example, all Category 3 spills occurring in the month of February shall be reported and certified by March 30th). After the Legally Responsible Official certifies the spills, the online CIWQS Sanitary Sewer System Database will issue a spill event identification number for each spill.
The monthly reporting of all Category 3 spills must include the following items for each spill:
1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;
2. Spill location name;
3. Date and time the Enrollee was notified of, or self-discovered, the spill;
4. Operator arrival time;
5. Estimated spill start date and time;
6. Description, photographs, and GPS coordinates where the spill originated:
o If a single spill event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the spill appearance point explanation field;
7. Estimated total spill volume exiting the system;
8. Description and photographs of the extent of the spill and spill boundaries;
9. Did the spill reach a drainage conveyance system? If Yes:
o Description of the drainage conveyance system transporting the spill; o Photographs of the drainage conveyance system entry locations(s); o Estimated spill volume fully recovered from the drainage conveyance system; and Attachment 3 - Page 116
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o Estimated spill volume discharged to a groundwater infiltration basis or facility, if applicable.
10. Estimated total spill volume recovered;
11. Description of the spill event destination(s), including GPS coordinates, if available, that represent the full spread and reaches of the spill;
12. Spill end date and time;
13. Description of how the spill volume estimations were calculated, including, at minimum:
o The methodology and type of data relied upon, including supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and o The methodology and type of data relied upon to estimate the spill start time, on-going spill rate at time of arrival (if applicable), and the spill end time;
14. Spill cause(s) (for example, root intrusion, grease deposition, etc.);
15. System failure location (for example, main, pump station, etc.);
16. Description of the pipe/infrastructure material, and estimated age of the pipe/infrastructure material, at the failure location;
17. Description of the impact of the spill;
18. Whether or not the spill was associated with a storm event;
19. Description of spill response activities including description of immediate spill containment and cleanup efforts;
20. Description of spill corrective actions, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of the major milestones for those steps; including, at minimum:
o Local regulatory enforcement action taken against an illicit discharge in response to this spill, as applicable, and
o Identifiable system modifications, and operation and maintenance program modifications needed to prevent repeated spill occurrences at the same spill event location, including:
▪ Adjusted schedule/method of preventive maintenance,
▪ Planned rehabilitation or replacement of sanitary sewer asset, ▪ Inspected, repaired asset(s), or replaced defective asset(s), ▪ Capital improvements,
▪ Documentation verifying immediately implemented system modifications and operating/maintenance modifications,
▪ Description of spill response activities,
Attachment 3 - Page 117
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▪ Spill response completion date, and
▪ Ongoing investigation efforts, and expected completion date of investigation to determine the full cause of spill;
21. Detailed narrative of investigation and investigation findings of cause of spill.
3.4. Monthly Certified Spill Reporting for Category 4 Spills The Enrollee shall report and certify the estimated total spill volume exiting the sanitary sewer system, and the total number of all Category 4 spills to the online CIWQS Sanitary Sewer System Database, within 30 calendar days after the end of the month in which the spills occurred.
3.5. Amended Certified Spill Reports for Category 3 Spills Within 90 calendar days of the certified Spill Report due date, the Enrollee may update or add additional information to a certified Spill Report by amending the report or by adding an attachment to the Spill Report in the online CIWQS Sanitary Sewer System Database. The Enrollee shall certify the amended report.
After 90 calendar days, the Legally Responsible Official shall contact the State Water Board at [email protected] to request to amend a certified Spill Report. The Legally Responsible Official shall submit justification for why the additional information was not reported within the 90-day timeframe for amending the certified Spill Report, as provided above.
3.6. Annual Certified Spill Reporting of Category 4 and/or Lateral Spills For all Category 4 spills and spills from its owned and/or operated laterals that are caused by a failure or blockage in the lateral and that do not discharge to a surface water, the Enrollee shall:
• Maintain records per section 4.4. of this Attachment; The Enrollee shall provide records upon request by State Water Board or Regional Water Board staff.
• Annually upload and certify a report, in an appropriate digital format, of all recordkeeping of spills to the online CIWQS Sanitary Sewer System Database, by February 1st after the end of the calendar year in which the spills occurred.
A spill from an Enrollee-owned and/or operated lateral that discharges to a surface water is a Category 1 spill; the Enrollee shall report all Category 1 spills per section 3.1 of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.
3.7. Monthly Certification of “No-Spills” or “Category 4 Spills” and/or “Non-Category 1 Lateral Spills”
If either (1) no spills occur during a calendar month or (2) only Category 4, and/or Enrollee-owned and/or operated lateral spills (that do not discharge to a surface water) occur during a calendar month, the Enrollee shall certify, within 30 calendar days after Attachment 3 - Page 118
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the end of each calendar month, either a “No-Spill” certification statement, or a “Category 4 Spills” and/or “Non-Category 1 Lateral Spills” certification statement, in the online CIWQS Sanitary Sewer System Database, certifying that there were either no spills, or Category 4 and/or Non-Category 1 Lateral Spills that will be reported annually (per section 3.6 of this Attachment) for the designated month.
If a spill starts in one calendar month and ends in a subsequent calendar month, and the Enrollee has no further spills of any category, in the subsequent calendar month, the Enrollee shall certify “no-spills” for the subsequent calendar month.
If the Enrollee has no spills from its systems during a calendar month, but the Enrollee voluntarily reported a spill from a private lateral or a private system, the Enrollee shall certify “no-spills” for that calendar month.
If the Enrollees has spills from its owned and/or operated laterals during a calendar month, the Enrollee shall not certify “no spills” for that calendar month.
3.8. Electronic Sanitary Sewer System Service Area Boundary Map The Legally Responsible Official shall submit, to the State Water Board, an up-to-date electronic spatial map of its sewer system service area boundaries. The map must be in accordance with section 5.14 (Electronic Sanitary Sewer System Service Area Boundary Map) of this General Order and the specification provided on the statewide Sanitary Sewer Systems program website. The map must include the location of wastewater treatment facility(ies) that treats the sewer system waste, if in the same sewer service boundary.
By the Effective Date of this General Order, specifications for the electronic sanitary sewer service area boundary map format will be provided on the statewide Sanitary Sewer Systems Order program website.
3.9. Annual Report (Previously termed as Collection System Questionnaire in General Order 2006-0003-DWQ)
A new Enrollee shall complete and submit its first certified Annual Report into the online CIWQS Sanitary Sewer System Database, within 30 days of obtaining a CIWQS account; Subsequent Annual Reports are due by April 1 of each year.
All enrollees shall update their previous year’s Annual Report, by April 1 of each year after the Effective Date of this General Order, for each calendar year (January 1 through December 31).
The Annual Report must be entered directly into the online CIWQS Sanitary Sewer System Database. The Enrollee’s Legally Responsible Official shall certify the Annual Report as instructed in CIWQS;
The Annual Report must address, and update as applicable, the following items:
• Population served;
Attachment 3 - Page 119
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• Updated sewer system service area boundary map, if service area boundary has changed from original map submitted per section 5.14 (Electronic Sanitary Sewer System Service Area Boundary Map) of this General Order; • Number of system operation and maintenance staff:
o Entry level (less than two years of experience),
o Journey level (greater than two years of experience), o Supervisory level, and
o Managerial level;
• Number of operation and maintenance staff certified as a certified collection system operator by the California Water Environmental Association (CWEA), with:
o Corresponding number of certified collection system operator grade levels (Grade I, II, III, IV, and V);
• System information:
o Miles of system gravity and force mains,
o Number of upper and lower service laterals connected to system, o Estimated number of upper and lower laterals owned and/or operated by the Enrollee,
o Portion of laterals that is Enrollee’s responsibility, o Average age the major components of system infrastructure, o Number and age of pump stations, and
o Estimated total miles of the system pipeline not accessible for maintenance; • Name and location of the treatment plant(s) receiving sanitary sewer system’s waste;
• Name of satellite sewer system tributaries;
• Number of system’s gravity sewer above or underground crossings of water bodies throughout system;
• Number of force main (pressurized pipe) above or underground crossings of water bodies throughout system;
• Number of siphons used to convey waste throughout the sewer system; • Miles of sewer system cleaned;
• Miles of sewer system video inspected, or comparable (i.e., video closed-circuit television or alternative inspection methods);
• System Performance Evaluation as specified in section 5.11 (System Performance Analysis) of this General Order;
• Major spill causes (for example, root intrusion, grease deposition); Attachment 3 - Page 120
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• System infrastructure failure points (for example, main, pump station, lateral, etc.); • Ongoing spill investigations; and
• Actions taken to address system deficiencies.
3.10. Sewer System Management Plan Audit Reporting Requirements The Enrollee shall submit its Sewer System Management Plan Audit and other pertinent audit information, in accordance with section 5.4 (Sewer System Management Plan Audits) of this General Order, to the online CIWQS Sanitary Sewer System Database by six (6) months after the end of the 3-year audit period.
If a Sewer System Management Plan Audit is not conducted as required: the Enrollee shall:
• Update the online CIWQS Sanitary Sewer System Database and select the justification for not conducting the Audit; and
• Notify its corresponding Regional Water Board (see Attachment F (Regional Water Quality Control Board Contact Information)) of the justification for the lapsed requirements.
The Enrollee’s reporting of a justification for not conducting a timely Audit does not justify non-compliance with this General Order. The Enrollee shall:
• Submit the late Audit as required in this General Order; and • Comply with subsequent Audit requirements and due dates corresponding with the original audit cycle.
3.11. Sewer System Management Plan Reporting Requirements For an Existing Enrollee previously regulated by Order 2006-0003-DWQ: Within every six (6) years after the required due date of its last Plan Update, the Legally Responsible Official shall upload and certify a local governing entity-approved Sewer System Management Plan Update to the online CIWQS Sanitary Sewer System Database. If the electronic document format or size capacity prevents the electronic upload of the Plan, the Legally Responsible Official shall report an electronic link to its updated Sewer System Management Plan posted on its own website.
Order 2006-0003-DWQ required each enrollee to develop its initial Sewer System Management Plan per the following schedule, with required Plan updates at a frequency of 5-years thereafter:
Systems serving populations: Greater than 100,000: May 2, 2009 Between 100,000 and 10,000: August 2, 2009
Between 10,000 and 2,500: May 2, 2010
Less than 2,500: August 2, 2010
Attachment 3 - Page 121
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This Order carries forth the previously-required Plan Update schedule per Order 2006-0003-DWQ. Per the six-year Plan Update frequency required in this Order, the Enrollee shall upload and certify its first Plan Update, to the online CIWQS Sanitary Sewer System Database by the following due dates, with subsequent Plan Updates at the frequency of six years thereafter:
Systems serving populations: Greater than 100,000: May 2, 2025 Between 100,000 and 10,000: August 2, 2025
Between 10,000 and 2,500: May 2, 2026
Less than 2,500: August 2, 2026
For a New Enrollee: Within twelve (12) months of its Application for Enrollment Approval date, the Legally Responsible Official of a new Enrollee shall upload and certify a local governing entity-approved Sewer System Management Plan to the online CIWQS Sanitary Sewer System Database. If electronic document format or size capacity prevents the electronic upload of the Plan, the Legally Responsible Official shall report an electronic link to its Sewer System Management Plan posted on its own website. The due date for subsequent 6-year Plan updates, is six (6) years from the submittal due date of the new Enrollee’s first Sewer System Management Plan.
4. RECORDKEEPING REQUIREMENTS
The Enrollee shall maintain records to document compliance with the provisions of this General Order, and previous General Order 2006-0003-DWQ as applicable, for each sanitary sewer system owned, including any required records generated by an Enrollee’s contractor(s).
4.1. Recordkeeping Time Period
The Enrollee shall maintain records of documents required in this Attachment, including records collected for compliance with this General Order, and records collected in accordance with previous General Order 2006-0003-DWQ, for five (5) years.
4.2. Availability of Documents
The Enrollee shall make the records required in this General Order readily available, either electronic or hard copies, for review by Water Board staff during onsite inspections or through an information request.
4.3. Spill Reports
The Enrollee shall maintain records for each of the following spill-related events and activities:
• Spill event complaint, including but not limited to records documenting how the Enrollee responded to notifications of spills. Each complaint record must, at a minimum, include the following information:
o Date, time, and method of notification,
Attachment 3 - Page 122
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o Date and time the complainant first noticed the spill, if available, o Narrative description of the complaint, including any information the caller provided regarding whether the spill has reached surface waters or a drainage conveyance system, if available,
o Complainant’s contact information, if available, and
o Final resolution of the complaint;
• Records documenting the steps and/or remedial action(s) undertaken by the Enrollee, using all available information, to comply with this General Order, and previous General Order 2006-0003-DWQ as applicable;
• Records documenting how estimate(s) of volume(s) and, if applicable, volume(s) of spill recovered were calculated;
• All California Office of Emergency Services notification records, as applicable; and • Records, in accordance with the Monitoring Requirements in this Attachment.
4.4. Recordkeeping of Category 4 Spills and Non-Category 1 Lateral Spills An Enrollee must maintain the following records for each individual Category 4 spill and for each individual non-Category 1 Enrollee-owned and/or operated lateral spill, and report in accordance to section 3.6 (Annual Certified Spill Reporting of Category 4 and/or Lateral Spills) of this Attachment.
Recordkeeping of Individual Category 4 Spill Information:
1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;
2. Spill location name;
3. Description and GPS coordinates for the system location where the spill originated;
4. Did the spill reach a drainage conveyance system? If Yes:
o Description of drainage conveyance system location,
o Estimated spill volume fully recovered within the drainage conveyance system, and
o Estimated spill volume remaining within the drainage conveyance system;
5. Estimated total spill volume exiting the sanitary sewer system;
6. Spill date and start time;
7. Spill cause(s) (for example, root intrusion, grease deposition, etc.);
8. System failure location (for example, main, pump station, etc.);
9. Description of spill response activities including description of immediate spill containment and cleanup efforts;
10. Description of how the volume estimation was calculated, including, at minimum:
Attachment 3 - Page 123
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o The methodology and type of data relied upon, including supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and o The methodology and type of data relied upon to estimate the spill start time, on- going spill rate at time of arrival (if applicable), and the spill end time;
11. Description of implemented system modifications and operating/maintenance modifications.
Recordkeeping of Individual Lateral Spill Information:
1. Date and time the Enrollee was notified of, or self-discovered, the spill;
2. Location of individual spill;
3. Estimated individual spill volume;
4. Spill cause(s) (for example, root intrusion, grease deposition, etc.); and
5. Description of how the volume estimations were calculated.
Total Annual Spill Information:
1. Estimated total annual spill volume;
2. Description of spill corrective actions, including at minimum:
o Local regulatory enforcement action taken against the sewer lateral owner in response to a spill, as applicable, and
o System operation, maintenance and program modifications implemented to prevent repeated spill occurrences at the same spill location.
4.5. Sewer System Telemetry Records
The Enrollee shall maintain the following sewer system telemetry records if used to document compliance with this General Order, and previous General Order 2006-0003-DWQ as applicable, including spill volume estimates:
• Supervisory control and data acquisition (SCADA) system(s); • Alarm system(s);
• Flow monitoring device(s) or other instrument(s) used to estimate sewage flow rates, and/or volumes;
• Computerized maintenance management system records; and • Asset management-related records.
4.6. Sewer System Management Plan Implementation Records The Enrollee shall maintain records documenting the Enrollee’s implementation of its Sewer System Management Plan, including documents supporting its Sewer System Management Plan audits, corrections, modifications, and updates to the Sewer System Management Plan.
Attachment 3 - Page 124
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4.7. Audit Records
The Enrollee shall maintain, at minimum, the following records pertaining to its Sewer System Management Plan audits, and other internal audits:
• Completed audit documents and findings;
• Name and contact information of staff and/or consultants that conducted or involved in the audit; and
• Follow-up actions based on audit findings.
4.8. Equipment Records
The Enrollee shall maintain a log of all owned and leased sewer system cleaning, operational, maintenance, construction, and rehabilitation equipment.
4.9. Work Orders
The Enrollee shall maintain record of work orders for operations and maintenance projects.
Attachment 3 - Page 125
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E2 – SUMMARY TABLES FOR NOTIFICATION, December 6, 2022
MONITORING AND REPORTING REQUIREMENTS
E2 - 1
ATTACHMENT E2 – SUMMARY OF NOTIFICATION, MONITORING AND REPORTING
REQUIREMENTS
This Attachment provides a summary of notification, monitoring and reporting requirements, by spill category, and for Enrollee-owned and/or operated laterals as required in Attachment E1 of this General Order, for quick reference purposes only.
Table E2-1
Spill Category 1: Spills to Surface Waters
Spill
Requirement Due Method
Notification
Within two (2) hours of the Enrollee’s knowledge of
a Category 1 spill of 1,000 gallons or greater,
discharging or threatening to discharge to surface
waters:
Notify the California Office of Emergency Services
and obtain a notification control number.
California Office
of Emergency
Services at:
(800) 852-7550
(Section 1 of
Attachment E1)
Monitoring
• Conduct spill-specific monitoring;
• Conduct water quality sampling of the receiving
water within 18 hours of initial knowledge of spill of
50,000 gallons or greater to surface waters.
(Section 2 of
Attachment E1)
Reporting
• Submit Draft Spill Report within three (3)
business days of the Enrollee’s knowledge of the
spill;
• Submit Certified Spill Report within 15 calendar
days of the spill end date;
• Submit Technical Report within 45 calendar days
after the spill end date for a Category 1 spill in
which 50,000 gallons or greater discharged to
surface waters; and
• Submit Amended Spill Report within 90 calendar
days after the spill end date.
(Section 3.1 of
Attachment E1)
Attachment 3 - Page 126
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E2 – SUMMARY TABLES FOR NOTIFICATION, December 6, 2022
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E2 - 2
Table E2-2
Spill Category 2: Spills of 1,000 Gallons or Greater That Do Not Discharge to Surface Waters
Spill
Requirements Due Method
Notification
Within two (2) hours of the Enrollee’s knowledge of
a Category 2 spill of 1,000 gallons or greater,
discharging or threatening to discharge to waters of
the State:
Notify California Office of Emergency Services and
obtain a notification control number.
California Office of
Emergency
Services at: (800)
852-7550
(Section 1 of
Attachment E1)
Monitoring Conduct spill-specific monitoring. (Section 2 of Attachment E1)
Reporting
• Submit Draft Spill Report within three (3)
business days of the Enrollee’s knowledge of the
spill;
• Submit Certified Spill Report within 15 calendar
days of the spill end date; and
• Submit Amended Spill Report within 90 calendar
days after the spill end date.
(Section 3.2 of
Attachment E1)
Attachment 3 - Page 127
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E2 – SUMMARY TABLES FOR NOTIFICATION, December 6, 2022
MONITORING AND REPORTING REQUIREMENTS
E2 - 3
Table E2-3
Spill Category 3: Spills of Equal or Greater than 50 Gallons and Less than 1,000 Gallons That Does Not Discharge to Surface Waters
Spill
Requirements Due Method
Notification Not Applicable Not Applicable
Monitoring Conduct spill-specific monitoring. (Section 2 of Attachment E1)
Reporting
• Submit monthly Certified Spill Report to the online
CIWQS Sanitary Sewer System Database within
30 calendars days after the end of the month in
which the spills occur; and
• Submit Amended Spill Reports within 90 calendar
days after the Certified Spill Report due date.
(Section 3.3 and 3.5 of
Attachment E1)
Table E2-4
Spill Category 4: Spills Less Than 50 Gallons That Do Not Discharge to Surface Waters Spill
Requirements Due Method
Notification Not Applicable Not Applicable
Monitoring Conduct spill-specific monitoring. (Section 2 of Attachment E1)
Reporting
• If, during any calendar month, Category 4 spills
occur, certify monthly, the estimated total spill
volume exiting the sanitary sewer system, and the
total number of all Category 4 spills into the online
CIWQS Sanitary Sewer System Database, within
30 days after the end of the calendar month in
which the spills occurred.
• Upload and certify a report, in an acceptable digital format, of all Category 4 spills to the online CIWQS
Sanitary Sewer System Database, by February 1st
after the end of the calendar year in which the
spills occur.
(Section 3.4, 3.6, 3.7
and 4.4 of Attachment
E1)
Attachment 3 - Page 128
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E2 – SUMMARY TABLES FOR NOTIFICATION, December 6, 2022
MONITORING AND REPORTING REQUIREMENTS
E2 - 4
Table E2-5
Enrollee Owned and/or Operated Lateral Spills That Do Not Discharge to Surface Waters Spill
Requirements Due Method
Notification
Within two (2) hours of the Enrollee’s knowledge of a
spill of 1,000 gallons or greater, from an enrollee-
owned and/or operated lateral, discharging or
threatening to discharge to waters of the State:
Notify California Office of Emergency Services and
obtain a notification control number.
Not applicable to a spill of less than 1,000 gallons.
California Office of
Emergency Services
at: (800) 852-7550
(Section 1 of Attachment
E1)
Monitoring Conduct visual monitoring. (Section 2 of Attachment E1)
Reporting
• Upload and certify a report, in an acceptable digital format, of all lateral spills (that do not discharge to a surface water) to the online CIWQS Sanitary
Sewer System Database, by February 1st after the
end of the calendar year in which the spills occur.
• Report a lateral spill of any volume that discharges
to a surface water as a Category 1 spill.
(Sections 3.6, 3.7 and
4.4 of Attachment E1)
Attachment 3 - Page 129
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT F – REGIONAL WATER QUALITY CONTROL December 6, 2022
BOARD CONTACT INFORMATION
F - 1
ATTACHMENT F – REGIONAL WATER QUALITY CONTROL BOARD CONTACT
INFORMATION
This Attachment provides a map, list of counties, and contact information to assist the Enrollee in identifying the corresponding Regional Water Quality Control Board office, for all Regional Water Board notification requirements in this General Order.
Region 1 -- North Coast Regional Water Quality Control Board:
Del Norte, Glenn, Humboldt, Lake, Marin, Mendocino, Modoc, Siskiyou, Sonoma, and Trinity counties.
[email protected] or (707) 576-2220
Region 2 -- San Francisco Bay Regional Water Quality Control Board:
Alameda, Contra Costa, San Francisco, Santa Clara (Northern most part of Morgan Hill), San Mateo, Marin, Sonoma, Napa, Solano counties.
[email protected] or (510) 622-2369
Region 3 -- Central Coast Regional Water Quality Control Board:
Santa Clara (most of Morgan Hill), San Mateo (Southern portion), Santa Cruz, San Benito, Monterey, Kern (small portions), San Luis Obispo, Santa Barbara, Ventura (Northern portion) counties.
[email protected] or (805) 549-3147
Region 4 -- Los Angeles Regional Water Quality Control Board:
Los Angeles, Ventura counties (small portions of Kern and Santa Barbara counties). [email protected] or (213) 576-6600
Attachment 3 - Page 130
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT F – REGIONAL WATER QUALITY CONTROL December 6, 2022
BOARD CONTACT INFORMATION
F - 2
Region 5 -- Central Valley Regional Water Quality Control Board:
Rancho Cordova (Sacramento) Office: Colusa, Lake, Sutter, Yuba, Sierra, Nevada, Placer, Yolo, Napa, (North East), Solano (West), Sacramento, El Dorado, Amador, Calaveras, San Joaquin, Contra Costa (East), Stanislaus, Tuolumne counties.
[email protected] or (916) 464-3291 Fresno Office: Fresno, Kern, Kings, Madera, Mariposa, Merced, and Tulare counties, and small portions of San Benito and San Luis Obispo counties.
[email protected] or (559) 445-5116 Redding Office: Butte, Glen, Lassen, Modoc, Plumas, Shasta, Siskiyou, and Tehama counties.
[email protected] or (530) 224-4845 Region 6 -- Lahontan Regional Water Quality Control Board:
Lake Tahoe Office: Alpine, Modoc (East), Lassen (East side and Eagle Lake), Sierra, Nevada, Placer, El Dorado counties.
[email protected] or (530) 542-5400 Victorville Office: Mono, Inyo, Kern (East), San Bernardino, Los Angeles (North East corner) counties.
[email protected] or (760) 241-6583 Region 7 -- Colorado River Basin Regional Water Quality Control Board:
Imperial county and portions of San Bernardino, Riverside, San Diego counties.
[email protected] or (760) 346-7491
Region 8 -- Santa Ana Regional Water Quality Control Board:
Orange, Riverside, San Bernardino counties.
[email protected] or (951) 782-4130
Region 9 -- San Diego Regional Water Quality Control Board:
San Diego county and portions of Orange and Riverside counties.
[email protected] or (619) 516-1990
End of Order 2022-0103-DWQ
Attachment 3 - Page 131
Sewer System Management Plan
2025 SSMP Update
Attachment F – Spill Emergency Response Plan
Attachment 3 - Page 132
PUBLIC WORKS DEPARTMENT
SPILL EMERGENCY RESPONSE PLAN
CITY OF BURBANK
June 2023
Attachment 3 - Page 133
1 Table of Contents
1. Introduction 2
2. Objectives 2
3. Initial Contact Procedures 2
4. Traffic and Crowd Control 3
5. Site Assessment 3
6. Spill Response Procedures 3
7. Notification and Documentation 5
8. Preparedness 7
Appendix A Contact Numbers
Appendix B Reporting Requirements Flowchart
Appendix C Sewer Response / Spill Report Form
Appendix D Water Quality Monitoring Program
Appendix E Statewide Waste Discharge Requirements for Sanitary Sewer Systems – Attachment E1 – Notification, Monitoring, Reporting and Recordkeeping Requirements
Appendix F 2017 BWRP NPDES Permit Requirements for spills
Appendix G Bypass Procedures for the Burbank Water Reclamation Plant
Appendix H Bypass Procedures for the Riverside Area & the Beachwood Pump Station
Attachment 3 - Page 134
2 Spill Emergency Response Plan
1. Introduction
The Public Works Department is responsible for the maintenance of all City of Burbank owned pipelines and appurtenances in the sanitary sewer system. The sanitary sewer system conveys wastewater to the appropriate publicly owned treatment works. Failure at any point within the sanitary sewer system can cause sewage to spill onto public and/or private property and/or waterways, thereby increasing the risk of a possible public health hazard and contamination of the environment.
This Spill Emergency Response Plan is a tool to be used to assist/train employees to ensure that appropriate action is taken in the event of a spill.
2. Objectives
The first crew responding to a spill must protect public health and the environment from the effects of the spilled sewage.
3. Initial Contact Procedures
a. In
itial Contact
The initial point of contact – where the City is first notified of a spill – can vary. The notification route during working hours and non-working hours will be different.
Working Hours
A call received by the City regarding a possible spill may be received by any City Department. This information is immediately routed to the Public Works Field Office at (818) 238-3800.
After Hours
A call received by the City regarding a possible spill is typically received either by the Police Department or the Burbank Water and Power (BWP) Guard House. Should the Police receive the call first, they should notify the BWP Guard Shack. The guard shack should immediately notify the Sewer Crew using the pager list contained in this binder.
Any calls from the media should be directed to the Assistant Public Works Director – Wastewater (APWD) . If the APWD is not available, media inquiries should be directed to the Public Works Director.
b. In itial Report
Upon the receipt of any complaint the Public Works Field Office will complete a Telephone Inquiry form detailing the location and a description of the discharge. The information will then be immediately forwarded to the Sewer Crew to investigate the spill.
Attachment 3 - Page 135
3 4. Traffic and Crowd Control
Traffic control requirements vary depending on the location and the risk to operating personnel and the public. The City uses the following traffic and crowd control devices, as appropriate:
• Traffic cones clearly delineating traffic lanes and directions; • Warning signs (signs with the symbol for person working are preferred); • One or more flaggers utilized to control and direct traffic where visibility is limited or the possibility of collision exits; and,
• Directional arrow signs..
Place warning signs, cones, barricades and caution tape as needed to keep vehicles and pedestrians away from contact with spilled sewage.
5. Site Assessment
a. Re
quired Response
The Sewer Crew will investigate every reported spill.
b. V isual Inspection
i. Unusual Discharge
If the spill has an unusual color or odor, the Sewer Crew should contact the Fire Department to alert them of the condition and await their instruction. The Sewer Crew should also contact the BWRP Project Manager to have a sample taken.
ii. No Obvious Sewage Spill
The Sewer Crew will do a visual inspection of the site and the upstream manholes to determine the nature and potential cause of the problem. The Sewer Crew will contact the reporting party to obtain further information if necessary. If the problem is not sewer related, the site investigation information will be sent to the Public Works Field Office to redirect to the appropriate personnel. The Sewer Crew will complete Sections A and B of the Sewer Response / Spill Report.
iii. Obvious Spill
In the case of an obvious sewage spill, the Sewer Crew will follow the Spill Response Procedures.
6. Spill Response Procedures
a. S ite Assessment
The Sewer Crew will assess the site for any immediate hazards or safety concerns. Any immediate threat to the safety of persons is the first priority. Proper traffic control shall be set up before any work is done in the street.
b. Assistance Request
The Sewer Crew will contact the Public Works Field Office for additional assistance if it is needed. Additional contract numbers are listed in Appendix A. The Public Works Field Office will contact the necessary parties for assistance. The following parties may be contacted:
i. Public Works Engineering Division
Attachment 3 - Page 136
4 Public Works Engineering serves as a r e source for field direction in unusual circumstances. The Sewer Crew must call engineering if a spill reaches the channel.
ii. Suez Environmental Services
Suez Environmental Services is trained and ready to assist in helping to reduce flow especially from industrial/commercial/retail users. Can also go door to door upstream of the spill to inform residents and request cooperation. Any spill reaching the channel and exceeding 50,000 gallons will require the implementation of a water quality monitoring program.
iii. BWRP Operations
The BWRP operators should be called anytime plant operations could be affected, or could help reduce the overflow. Also a possible resource for pumps or hoses.
iv. Street Maintenance Crew
R esource for traffic control equipment or available personnel.
v. City of Glendale Sewer Department
A potential resource of additional pumps or other equipment.
c. Cl ear Blockage
Based on the site assessment, the Sewer Crew will determine the whether the spill is of sufficient size to focus first on redirection of sewage back into another manhole or clearing the blockage. Except in the event of very large spills, the first priority will be to clear the blockage. Where feasible, a trap should be placed in the downstream manhole to capture and identify the cause of the blockage.
d. Co
ntainment
The Sewer Crew should immediately redirect the sewage spill back into the sewage collection system. The following steps should be taken:
• Close vehicle/pedestrian traffic through spill areas. • Place absorbent socks, sandbags or other material to reroute the sewage spill into a nearby manhole.
• Block/tarp all storm drain inlets to prevent sewage from entering storm drain system. • Bypass pumps should be used to divert any sewage flow into a nearby manhole or upstream of a blockage to reduce the flow of the sewage spill.
e. Cl ean Site
After the sewage at the site has been returned to the sewer system, cleaning of the area must be accomplished.
i. Possible Pedestrian Contact
If the overflow occurs in an area where there is potential for pedestrian contact, chlorine should be spread at the location to disinfect the area. Following the placement chlorine, the site must be sprayed down with all washdown water collected by the vacuum truck and returned to the sewer system.
Attachment 3 - Page 137
5 ii. Storm Drain System
If sewage enters the storm drain system, plug the outlet to prevent any sewage from reaching the Burbank Western Channel or Los Angeles River. A vacuum truck should remove the sewage as soon as feasible. Following the removal of sewage, the storm drain should be rinsed down with all washdown water collected by the vacuum truck and returned to the sewer system.
7. Notification and Documentation
The Reporting Requirements Flow Chart shall be followed (see Appendix B) . T he following documentation and notifications must be made:
a. S ewer Crew
i. Sewer Response / Spill Report Form
The Public Works Field Crew will complete Sections A and B of the Sewer Response / Spill Report (see Appendix C).
ii. Receiving Water Samples
In the event of a 50,000 gallon spill that reaches the waters of the State, a water quality monitoring program (see Appendix D) must be implemented in which water quality sampling, at a minimum, must occur for the following constituents:
• Nutrients, including total nitrogen, total phosphorus and ammonia; and • E. Coli, as the bacterial indicator.
a. D uring working hours, the Sewer Crew shall call the Lab Manager, Plant Manager or the Assistant Plant Manager for someone to collect samples. b. After working hours, the Sewer Crew will call the Lab Manager, Plant Manager or the Assistant Plant Manager to collect samples.
b. P ublic Works Engineering Division
i. No spills for a Month
If no spills occur in a month, a final certified “No Spill” report must be filed on California Integrated Water Quality System (CIWQS) within 30 days after the end of the month when no spills occurred.
ii. Private Lateral spills
If the lateral was from a private lateral, was not caused by a blockage in the public sewer main and did not reach waters of the State, no reporting is necessary.
iii. Public Exposure to spill
If the spill has exposure to the public, the RWQCB must be notified within 24 hours.
iv. Spill that Reaches Water of the State (CAT-1) or is Over 1000 gallons (CAT-2) If the spill reaches the water of the State or is over 1,000 gallons, the following actions must be taken:
o Call LA County Health (within 15 minutes of confirmation of the spill) o Call RWQCB (within 2 hours)
o Call Cal OES (within 2 hours)
o Contact LA County dispatch as soon as possible when a CAT-1 spill occurs.
Attachment 3 - Page 138
6 o Report on CIWQS as soon as possible but not later than three businesses days
o Send e-mail to RWQCB within 24 hours with verification of Cal OES and LAC DEH contact
o Send draft report to CIWQS within 3 business days of the enrollee becoming aware of the spill by citizen complaint or discovery. o Send final certified report to CIWQS within 15 days of spill. At a minimum, mandatory information shall be reported for a certified Category 1 spill report, including all items listed in Section E1.3.1.1 and E1.3.1.2 of the Statewide General Order. For a Certified Category 2 spill report, reporting will include all items listed in Section E1.3.2.1 and E1.3.2.2 of the Statewide General Order. See Appendix E for an excerpt of the Statewide General Order listing the items required for reporting.
o Submit final technical report on CIWQS within 45 days (CAT-1) of the spill end date for any spill in which 50,000 gallons or greater are spilled to surface waters. See Appendix E, section E1.3.1.3.
v. Spill Under 1,000 gallons and greater than or equal to 50 gallons that DO NOT Reach Surface Waters (CAT-3)
Although not legally required, call Department of Public Health to report sewer spill. If the SPILL is less than 1,000 gallons and greater than or equal to 50 gallons and does not reach surface waters, a final certified report must be submitted on CIWQS within 30 days after the end of the calendar month when the SPILL occurred. At a minimum, the following mandatory information shall be reported for a certified Category 3 SPILL report:
1. Items listed in Appendix E, Section E1.3.3.
vi. Spill Under 50 gallons that DO NOT Reach Surface Waters (CAT-4) Although not legally required, call Department of Public Health to report sewer spill. If the SPILL is less than 50 gallons and does not reach surface waters, a final certified report must be submitted on CIWQS within 30 days after the end of the calendar month when the SPILL occurred reporting the estimated total spill volume and total number of Category 4 spills. Annually upload and certify a report, in appropriate digital format, all recordkeeping of Category 4 spills to the online CIWQS Sanitary Sewer System Database by February 1
st after the end of the calendar year in which the spills occurred. At a minimum, the following mandatory information shall be reported for a certified Category 4 SPILL reporting:
1. Reporting as described in Appendix E, Section E1.3.4.
2. Reporting as described in Appendix E, Section E1.3.6
c. C orrection/Repair
If the cause of the blockage is determined to be a broken sewer main:
• Bypass pumping should continue as necessary to relieve any flow at the location of the break.
• Traffic control should remain in place to ensure the safety of pedestrians and vehicles. • If an outside contractor is necessary, the Sewer Crew should call the Public Works Engineering Division to arrange for the repair.
Attachment 3 - Page 139
7 • The Contractor must call an emergency Dig Alert for the repair. The Sewer Crew will delineate the project location.
• If the sewage spill is caused by a blocked or broken sewer lateral, the property owner will be responsible for the repair of the broken lateral.
8. Preparedness
a. T raining
The spill Emergency Response Plan will be distributed to all personnel in the Water Reclamation and Sewer Division. The information contained herein will be reviewed regularly to ensure that staff is appropriately aware of the response procedures.
b. Equipment and Materials
The Sewer Crew should have the following equipment and materials in their vehicles:
• Spill Emergency Response Plan
• Sewer Response / Overflow Report Forms
• A boom to block catch basins
Attachment 3 - Page 140
Appendix A
Contact Numbers
Attachment 3 - Page 141
Attachment 3 - Page 142
Appendix B
Reporting Requirements
Flowchart
Attachment 3 - Page 143
Was there a spill?1
Submit certified report on CIWQS within 30
calendar days10 after the end of the month in
which the spills occurred.
Send Draft8 Report to CIWQS within 3 business
days8 of spill. Submit final certified report8 on
CIWQS within 15 days8
Category 2 Spill8
1. Crew Supervisor (cell #1)
notifies LA County DPH (call
within 15 minutes).4,9
2. Office Lead to submit reports
as chart requires.
Was the spill from a private lateral –
and not due to a problem in the sewer
main?
Record information,
but no reporting
necessary.2, 3
1. Crew Supervisor to report spill to Cal OES (call
within two hours)4 and obtain a notification
control number.
2. Crew Supervisor to report spill to RWQCB (call
within two hours) unless DPH and Cal OES have
been contacted.4, 9
3. Must report on CIWQS as soon as possible but not
later than within 3 business days.8
Did the spill reach the drainage
conveyance system and was not fully
cleaned, recovered and returned to
the sewer?
Category 1 Spill8
1. Sewer Crew Lead calls Crew Supervisor.
2. Contact LA County FCD Dispatch.
3. Crew Supervisor to report spill to LA County DPH
(call within 15 minutes).
4,9
4. Develop and implement a monitoring program for
spills greater than 50,000 gallons spilling to
surface waters.
6 Submit Spill Technical Report (>=50,000 gallons to
surface waters) into CIWQS and email to RWQCB
within 45 calendar days7 of the spill end date.
If no spills for month, submit final certified report
on CIWQS within 30 days after the end of the
calendar month when no spills occurred.3Yes
Yes
Yes
No
No
No
Yes
Reporting Requirements for City of Burbank
Includes Compliance with SSS-WDRs and BWRP 2017 NPDES Permits And
Important Phone Numbers
Cal OES: (800) 852-7550
LA County DPH4, 9 –Env. Health:
(213) 974-1234
RWQCB: (213) 576-6657
After hours/weekends:
(213) 305-2284 or (213) 305-2253
BWRP: Plant Manager (818) 972-1115
Lab (818) – (818) 471-9267
IPP Cell (805) 816-0757
LACFCD Dispatch: (626) 458-4357
* Call BWRP Lab to implement Water
Quality Monitoring Program for spills
greater or equal to 50,000 gallons to
surface waters.
Samples taken from channel must be
collected daily until two consecutive
samples return to background levels.
6 Last update 6-5-23
Annual Report submission to
RWQCB11 and Annual
Category 4 Certified Spill
Reporting to SWRCB12
No
Send e-mail to RWQCB within 24 hours with
verification of contact with Cal OES and DPH.5
Category 3 or 4 Spill10
1. Crew Supervisor (cell
#1) notifies LA County
DPH (within 15
minutes).
4,9
2. Office Lead to submit
reports as chart
requires.
Was it over 1,000
gallons and did not
reach the drainage
conveyance system?
Done
Done
Attachment 3 - Page 144