Item
No. Date Brief Task Description Days Expected to
Complete Task
Actual Days with
City/Design
Engineer/
Subcontractor
Actual Days
with SCRRA
Cumulative
Delayed Day
Count
1 12/16/2025 Specialized shoring plans submitted to the SCRRA and RailPros for review 0 0 0
2 1/22/2025 RailPros provides comments on the new specialized shoring plans 0 37 37 3 1/25/2025 Revised shoring plans are resubmitted to RailPros 3 0 40 4 2/3/2025 RailPros responds with additional comments/revisions on the resubmittal 0 9 49
5 2/4/2025 The City resubmits the revised plans to RailPros 1 0 50 6 2/14/2025 RailPros requests updated insurance information and fees before they can give approval 0 10 60
7 2/21/2025 Updated insurance and fees paid by the City's Contractor 7 0 67 8 2/24/2025 RailPros completes review and approves plans with one outstanding item that needs separate approval from SCRRA Engineering staff. 0 3 70 9 2/25/2025 SCRRA Engineering staff notifies the City that they require additional forms to be filled out in order to proceed with their review 0 1 71 10 2/25/2025 City submits additional forms back to the SCRRA 0 0 71 11 2/27/2025 SCRRA informs the City that additional paperwork needs to be submitted with the forms 0 2 73
12 2/27/2025 The City provides the requested additional paperwork to the SCRRA 0 0 73 13 3/5/2025
SCRRA informs the City that Request for Special Design Consideration (RFSDC) forms will also need to be filled out and submitted in order to do their review.
0 6 79
14 3/6/2025
RFSDC forms are submitted to the SCRRA. City requests a meeting to clarify any other potential items that the SCRRA would need and to walk through all the submited plans with their engineering staff 1 0 80
15 3/12/2025 City has meeting with SCRRA, and SCRRA informs the City that their review would be completed by 3/14/25 0 6 86
16 3/26/2025 After repeated attempts by the City to get status updates on the SCRRA review, the SCRRA agrees to another meeting on 3/27/25 0 14 100 17 3/27/2025
Meeting with the SCRRA where the plans and comments are discussed in detail at a technical level with their Engineering staff.
Revisions are requested to the plans by the SCRRA
0 1 101
18 3/30/2025 The City provides the revised plans back to the SCRRA 3 0 104 19 4/1/2025
The City requests that the C&S Marking process begin in anticipation of the plans being approved so that work can begin immediately upon approval.
0 2 106
20 4/11/2025
SCRRA informs the City that once several more changes are made to the RFSDC forms, they will be ready to recommend the plans for approval to their 6 Assistant Directors
0 10 116
21 4/11/2025
The City resubmits the revised forms to the SCRRA. The City is advised that SCRRA Assistant Directors would be meeting on 4/14/25 for final signature on plans.
0 0 116
22 4/14/2025
The SCRRA informs the City that their Assistant Directors would not sign off on the plans until some additional information was included on the plans regarding the other utilities in the vicinity. 0 3 119
23 4/15/2025 SCRRA makes new request for the City to provide a matrix spreadsheet for all utility notifications for duration of project 1 0 120 24 4/17/2025 The City provides the updated plans back to the SCRRA 2 0 122 25 4/18/2025
The SCRRA provides an update on the status of the approval process and informs the City of yet another form that needs to be updated, Site Specific Work Plan (SSWP).
0 1 123
Attachment 2 - Delays Associated with SCRRA Permit Amendment Per Budget
Amendment 2,
this was
expected to take
approximately 42
days
Attachment 2 - Page 1
Item
No. Date Brief Task Description Days Expected to
Complete Task
Actual Days with
City/Design
Engineer/
Subcontractor
Actual Days
with SCRRA
Cumulative
Delayed Day
Count
26 4/23/2025 The City submits the Utility Matrix back to the SCRRA while the SCRRA concurrently is working on approval of the plans. 5 0 128 27 4/25/2025 SCRRA reaches out to the City for a meeting to discuss the utility matrix spreadsheet and the SSWP on 4/28/25 0 2 130
28 4/28/2025
City meets with the SCRRA and the utility matrix spreadsheet is approved. The City also received clarity from RailPros for the changes that need to be made to the SSWP
0 3 133
29 5/1/2025
The City resubmits the SSWP to the SCRRA. Signatures by the SCRRA Assistant Directors of the RFSDC forms is supposed to be concurrently ongoing
3 0 136
30 5/1/2025
The City is informed that the signatures from the SCRRA Assistant Directors will be delayed, but that Permit Amendment 3 is essentially approved so long as the SSWP is approved by RailPros
0 0 136
31 5/8/2025
RailPros completes the review of the SSWP requiring a multitude of additional revisions. Please note that the SSWP was previously submitted and approved by Railpros for the work already completed by the City within the railroad right of way (e.g. excavation to expose the oil line, excavation to reveal the edge of the existing steel casing, and potholing) and none of the comments/revisions currently being required were brought to the City's attention during those times. The City was also not made aware of them in the meeting that took place on 4/28/25 in which the SSWP were discussed.
0 7 143
32 5/12/2025 The City resubmits the revised SSWP to RailPros 4 0 147 33 5/13/2025 Railpros approves the revised SSWP and states that they anticipate that Permit Amendment 3 will be formally issued by 5/16/25 0 1 148 34 5/16/2025 RailPros issues SCRRA Permit Amendment 3. SCRRA Flaggers are being scheduled so that work can resume. 0 3 151
35 5/23/2025 Work Resumes: Cleaning up the site and beginning to install the specialized shoring 0 0 0
36 6/4/2025 While installing the specialized shoring, a seventh unmarked/unknown utiliity line (32" steel pipe) is discovered. Pending Pending Pending 37 8/16/2025 Anticipated project Completion Pending Pending Pending 30 121 151
Southern California Regional Rail Authority
SCRRA safety personnel that must be onsite during construction to coordinate with passing trains and control traffic near the railroad tracks
Communication and Signal markings near the railroad tracks A subcontractor for the SCRRA that handles the majority of their engineering reviews/approvals for work within the SCRRA right of way.
[Continued from
previous page]:
Per Budget
Amendment 2,
this was
expected to take
approximately 42
days
RailPros:
Legend:
SCRRA:
SCRRA Flagger:
C&SMarkouts:
Expected to be
completed within
28-42 days
Total days since Budget Amendment 2:
Attachment 2 - Page 2