Letter of Agr
eement
for the City of Burbank
Strat
iscope has prepared the following letter of agreement for the City of Burbank (referred to as “Client”) for the creation and facilitation of creative economy support activities.
CLIENT GOALS:
The Client has indicated the desire to undertake activities related to the creative economy in the City of Burbank, including convening various groups to identify emerging needs and create an environment that attracts and supports emerging subsectors.
SCOPE:
July 1, 2025 to June 30, 2026
Components for Burbank Cr
eative Economy Industry support program:
Kick-off Phase: Design Program Scope and Timeframe ($15,000) a. Develop structure, format, timelines, and general operations of the following:
i. Creative Economy Industry Taskforce
ii. Creative Economy Focus Groups
iii. Public Community Forums and Workshops
b. Support Staff in developing report and presenting concept to City Council
Deliverables:
1. Kick-off meeting with notes of actions
2. Framework for various engagement activities, including meeting cadence, operations, and outcomes
3. Biweekly meetings with staff throughout the project
Phase One: Form Creative Economy Taskforce ($7,500)
a. Identify potential members
b. Set agenda topics and meeting cadence, including focus groups c. Develop member materials, including invitations, draft agendas, member expectations, and the like
Deliverables:
1. Develop a list of potential members representing a cross-section of Creative Economy leaders and perspectives
2. Draft invitations and public materials for Creative Economy Taskforce ATTACHMENT 2 - 1
Phase Two: Launch the Taskforce ($10,000)
a. Invite and interview/onboard members
b. Host first meeting
c. Host first focus group meetings
Deliverables:
1. Meet with potential members
2. Invite members, sharing member expectations, meeting format, and timing
3. Based on members, determine cochairs of focus groups
4. Facilitate first meeting and launch focus groups
Phase Three: Meeting Support & Facilitation ($30,000)
a. Design agendas to achieve targeted outcomes
b. Facilitate a series of meetings to develop recommendations c. Implement subcommittees as working groups to conduct tasks between committee meetings
d. Create space for non-task force members to provide input, insight, and other feedback
e. Share notes taken by staff
f. Follow-up on action items
Deliverables:
1. Draft agendas for each meeting
2. Facilities meetings, ensuring outcomes are achieved by supporting members
3. Provide a space for community feedback through public workshops and forums, survey, or other mechanism (TBD)
4. Track actions and recommendations from each meeting to ensure forward progress and meeting of deadlines for deliverables to the City.
5. Review and retain meeting summaries for future reference Phase Four: Recommendations & Implementation ($30,000)
a. Draft summary report with recommendations from Task Force b. Present to City Council for consideration
c. Implementation of the top 2-3 recommendations as agreed in collaboration with staff
Deliverables:
1. Summary report document of key recommendations from the Task Force for council consideration
2. Presentation to City Council
3. Commence implementation for 2 to 3 recommendations
ATTACHMENT 2 - 2
Draft Meeting Cadence and Timeline
Month Meeting Number
June 2025 Kick off meeting (Internal) 1
July 2025 Creative Economy Taskforce Meeting 1
1 August 2025 Focus Group Meeting
Public Forum/Workshop
3 1
September 2025 Focus Group Meeting 3
October 2025 Creative Economy Taskforce Meeting 1
1 November 2025 Focus Group Meeting 3
December 2025 Focus Group Meetings 3
January 2026 Creative Economy Taskforce Meeting 1
3 February 2026 Focus Group Meetings
Public Forum/Workshop
3 1
March 2026 Focus Group Meetings 3
April 2026 Creative Economy Taskforce Meeting 1
May 2026 Focus Group Meetings 3
Total Meetings 33
PAYMENT TERMS
The cost is $92,500 over the course of the project, with the completion of each phase as the trigger for payment as indicated.
Stratiscope will commence work upon written approval of this agreement and the receipt of the
first payment, and invoice monthly thereafter. This agreement may be terminated with or without cause by either party upon 30 days written notice.
The above fees do not include any travel beyond Los Angeles County, graphic design ATTACHMENT 2 - 3
work, printing, translation, mailing, web development, and hosting costs associated with attending or convening events, programs, and the like. Any additional fees incurred will be approved in writing by the Client before the expenditure is made.
Invoices shall be sent (via email) to: Mary Hamzoian: [email protected] Payment shal
l be sent to and made payable to:
Stratiscope
10945 Burbank Blvd.
North Hollywood, CA 91601
If this scope of work undergoes any significant changes that affect the payment terms and schedule, Stratiscope will discuss the changes with the Client and prepare an amended letter for signature.
Failure to make payment will result in halting work until payment is received.
It is so st
ipulated and approved.
For City of Burbank: Mary Hamzoian
________________________________________ Date: _________________________ For Stratiscope: John Bwarie
Date: Jun 1, 2025
Note: This proposed LOA is valid for 30 days upon receipt.
ATTACHMENT 2 - 4