Burbank City Council
January 13, 2026

12. Foreign Travel

Foreign travel and associated costs are not allowable under this Program.

13. Program Income

If the Subrecipient earns program income during the project period as a result of this Agreement , Subrecipient must add the program income to the funds committed to this Agreement and use it to further eligible project objectives.

14. National Environmental Policy Act (NEPA)

a. DOE’s decision whether and how to distribute federal funds under this Award is subject to the National Environmental Policy Act (NEPA) (42 U.S.C. 4321, et seq.). NEPA requires federal agencies to integrate environmental values into their decision- making pr ocesses by considering the potential environmental impacts of their proposed actions. For additional background on NEPA, please see DOE’s NEPA website, located at ht tp://nepa.energy.gov/.

b. The Subrecipient will be required to submit an environmental questionnaire (NETL Form 451.1- 1/3) for each of its proposed work locations . A NEPA representative will review these documents and any other pertinent information to determine the likely level of NEPA documentation required for qualified projects. Computer modeling, data analysis and classroom training are examples of actions typically covered by NEPA categorical exclusions (CX’s). If any projects are likely to require an environmental assessment (EA) or environmental impact statement (EIS), the NEPA representative will provide further documentation.

c. While NEPA compliance is a federal agency responsibility and the ultimate decisions remain with the federal agency, the Subrecipient will be required to assist in the timely and effective completion of the NEPA process in the manner most pertinent to their proposed project. If CEC or DOE determines certain records must be prepared to complete the NEPA review process (e.g., biological evaluations or environmental assessments), the Subrecipient may be required to prepare the records and the costs to prepare the necessary records may be included as part of the project costs. As required, Subrecipient must provide to CEC, which will in turn provide to DOE, documentation necessary for NEPA compliance.

d. Should the Subrecipient elect to undertake activities prior to authorization from the DOE, the Subrecipient does so at risk and such costs may not be authorized and recognized as allowable cost.

15. Historic Preservation

[Reserved for now – delete if not needed]

16. Intellectual Property

a. Intellectual property rights are subject to 2 CFR 200.315 (e.g. institution of higher education or nonprofit organizations) or 2 CFR 910.362 (e.g., for-profit).

b. Rights in Technical Data: Normally, the government has unlimited rights in technical data created under a DOE agreement. Delivery or third- party licensing of proprietary software or data developed solely at private expense will not normally be required except as specifically negotiated in a particular agreement to satisfy DOE's own needs or to ensure the commercialization of technology developed under a DOE agreement.

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17. Post-Award Due Diligence Review

During the period of performance, DOE may conduct ongoing due diligence reviews, through United States Government resources, to identify potential risks of undue foreign influence. In the event a risk is identified, DOE may require risk mitigation measures, including but not limited to, requiring an individual or entity not participate in the Award. As part of the research, technology, and economic security risk review, DOE may contact the Subr ecipient project team members , directly or through the CEC, for additional information to inform the review.

18. Construction

The Subrecipient must obtain written authorization from CEC and the DOE Contracting Officer before incurring any major construction costs.

19. Construction Signage

The Subrecipient is encouraged to display DOE Investing in America signage during and after construction. Guidance can be found at: https://www.energy.gov/design Proposed signage costs that meet these specifications are an allowable cost and may be included in the proposed project budget.

20. Davis-Bacon Act Requirements

a. This Agreement is funded under Division D of the Bipartisan Infrastructure Law (BIL). All laborers and mechanics employed by the Subrecipient, its lower tier subrecipients, contractors or subcontractors in the performance of construction, alteration, or repair work in excess of $2,000 on a project assisted in whole or in part by funds made available under this Award shall be paid wages at rates not less than those prevailing on similar projects in the locality, as determined by the Secretary of Labor in accordance with S ubchapter IV of Chapter 31 of Title 40, United States Code commonly referred to as the “Davis -Bacon Act” and its implementing regulations in 29 CFR parts 1, 3, and 5 (collectively the “Davis-Bacon Act Requirements”).

b. The Subrecipient shall provide written acknowledgment and confirmation of compliance with the Davis-Bacon Act Requirements, which include but are not limited to:

i. Ensuring that laborers and mechanics on BIL funded/assisted projects are paid at least the prevailing wage for their work classification on applicable projects. ii. Ensuring that laborers and mechanics on BIL funded/assisted projects are paid on a weekly basis.
iii. Ensuring that the applicable wage determination(s) for construction work performed by laborers and mechanics employed by the lower tier subrecipients, contractors, or subcontractors are identified and obtained from the database at www.sam.gov, by 1) selecting “Wage Determinations,” then, 2) selecting “Public Buildings and Public Works,” then, 3) filtering search results by State (selecting the appropriate state from the drop- down menus), and by County or Independent City (selecting the appropriate County/Independent City from the drop-down menu) in which the work will take place, then, 4) selecting the appropriate construction type (e.g., Building, Residential, Heavy, or Highway). The appropriate wage determination number hyperlink should be selected from the result. If the wage determination which opens lists a “Last Revised Date” after the date of the contract award/start of construction, then scroll to the bottom of the document, and under History, click on the wage determination with the date closest to, but still before the date of contract award/start of construction.

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iv. Ensuring that applicable wage determination(s) are uploaded to LCPtracker (see below section on LCPtracker).
v. Ensuring that the applicable wage determination(s) and the required contract provisions per 29 CFR 5.5 are flowed down to and incorporated into any applicable lower tier contracts/subcontracts or lower tier subrecipient awards. vi. Preserving a copy of the applicable wage determination(s) identified and obtained from www.sam.gov, for a period of 3 years after the construction, alteration or repair work herein is completed.
vii. Maintaining responsibility for compliance by any lower-tier subcontractors or subrecipients subject to the Davis-Bacon Act Requirements. viii. Receiving and reviewing certified weekly payrolls submitted by all lower tier subcontractors and lower tier subrecipients for accuracy as needed and identifying potential compliance issues.
ix. Maintaining original certified weekly payrolls for 3 years after the completion of the project and making those payrolls available to the CEC, the DOE or the Department of Labor upon request.
x. Conducting site-visit interviews with employees as needed to provide reasonable assurance of compliance with lower tier subcontractors and lower tier subrecipients. xi. Cooperating with authorized representatives of the CEC, the DOE or Department of Labor in the inspection of DBA-related records, on-site interviews of laborers and mechanics, and other reasonable requests related to a DBA investigation. xii. Posting in a prominent and accessible place the applicable wage determination(s) and Department of Labor Publication: WH-1321, Notice to Employees Working on Federal or Federally Assisted Construction Projects.
xiii. Notifying the CEC CAM, who will in turn notify the DOE Contracting Officer, of Davis- Bacon Act Requirement issues, including complaints, violations (as defined in 29 CFR

5.7), disputes (pursuant to 29 CFR parts 4, 6, and 8 and as defined in FAR 52.222- 14), disputed DBA-related determinations, Department of Labor investigations, or legal/judicial proceedings related to the Davis-Bacon Act Requirements under this Agreement, lower tier subcontract, or lower tier subrecipient award.
xiv. Preparing and submitting to the CEC CAM, who will in turn submit to the DOE Contracting Officer, the Semi-Annual Labor Enforcement Report, by April 21 and October 21 of each year, in accordance with the reporting instructions in Attachment 2, Federal Assistance Reporting Checklist.
xv. Maintain competency in complying with Davis-Bacon Act Requirements. The DOE Contracting Officer, directly or through the CEC, will notify the Subrecipient of any DOE- sponsored Davis-Bacon Act compliance trainings. The Department of Labor offers free Prevailing Wage Seminars several times a year that meet this requirement, at https://www.dol.gov/agencies/whd/government-contracts/construction/seminars/events.

c. To avoid voluminous attachments under this award, all applicable wage determination(s) included in the www.sam.gov database and uploaded to LCPtracker are incorporated by reference herein as if set forth and attached in full. The applicable wage determination(s) are effective herein even if they have not been attached to the lower tier contract/subcontract(s) or lower tier subrecipient awards thereunder or have not been correctly identified and obtained from www.sam.gov and/or uploaded to LCPtracker.

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d. The Department of Energy has contracted with LCPtracker, a third-party DBA electronic payroll compliance software application. A waiver for the use of LCPtracker may be granted to a particular lower tier contractor or lower tier subcontractor if they are unable or limited in their ability to use or access the software.

e. Davis Bacon Act Electronic Certified Payroll Submission Waiver - A waiver must be granted before the start of work subject to Davis-Bacon Act requirements (e.g., construction, alteration, or repair work). The Subrecipient does not have the right to appeal DOE’s decision concerning a waiver request.

f. For additional guidance on how to comply with the Davis -Bacon provisions and clauses, see https://www.dol.gov/agencies/whd/government-contracts/construction and https://www.dol.gov/agencies/whd/government-contracts/protections-for-workers-in- construction.

21. Buy America Requirement for Infrastructure Projects

a. Definitions. For purposes of the Buy America requirements, the following definitions apply:

i. Components See 2 CFR 184.3 “Definitions
.”.

ii. Construction Materials See 2 CFR 184.3 “Definitions.”

iii. Buy America Preference, Buy America Requirement, or domestic content procurement preference means a requirement that no amount of funds made available through a program for federal financial assistance may be obligated for an infrastructure project unless—

1. all iron and steel used in the project are produced in the United States;

2. the manufactured products used in the project are produced in the United States; or

3. the construction materials used in the project are produced in the United States.

iv. Infrastructure See 2 CFR 184.4 (c) and (d).
v. Infrastructure Project See 2 CFR 184.3 “Definitions.”

vii. Manufactured Products See 2 CFR 184.3 “Definitions.”

viii. Predominantly of iron or steel See 2 CFR 184.3 “Definitions."

vi. Public- The Buy America Requirement does not apply to non- public infrastructure. For purposes of this guidance,

1. infrastructure should be considered “public” if it is: (1) publicly owned or (2) privately owned but utilized

2. primarily for a public purpose. Infrastructure should be considered to be “utilized primarily for a public purpose”

3. if it is privately operated on behalf of the public or is a place of public accommodation.

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b. Buy America Requirement for Infrastructure Projects (Buy America Requirement)

In accordance with section 70914 of the BIL, none of the project funds (includes federal share and Subrecipient cost share) may be used for a project for infrastructure unless:

i. All iron and steel used in the project are produced in the United States —this means all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States;

ii. All manufactured products used in the project are produced in the United States —this means the manufactured product was manufactured in the United States; and the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55 percent of the total cost of all components of the manufactured product, unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicabl e law or regulation. See 2 CFR 184.5 for determining the cost of components for manufactured products; and

iii. All construction materials are manufactured in the United States —this means that all manufacturing processes for the construction material occurred in the United Stat es.

See
2 CFR 184.6 for construction material standards.

The Buy America Requirement only those applies to articles, materials, and supplies that are consumed in, incorporated into, or permanently affixed to the infrastructure in the project. As such, it does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought into the construction site and removed at or before the completion of the infrastructure project. Nor does a Buy America Requirement apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project but are not an integral part of the structure or permanently affixed to the infrastructure project.

The Buy America Requirement only applies to an article, material, or supply classified into one of the following categories* based on its status at the time it is brought to the work site for incorporation into an infrastructure project:

(i) Iron or steel products;
(ii) Manufactured products; or
(iii) Construction materials;

The Buy America Requirement only applies to the iron or steel products, manufactured products, and construction materials used for the construction, alteration, maintenance, or repair of public infrastructure in the United States when those items are consumed in, incorporated into, or permanently affixed to the infrastructure. An article, material, or supply incorporated into an infrastructure project should not be considered to fall into multiple categories, but rather must meet the Buy America Preference Requirement for only the single category in which it is classified.

All iron and steel, manufactured products, and construction materials used in the infrastructure project must be produced in the United States.

* Section 70917(c) of the BABA states that “construction materials” do not include cement and cementitious materials; aggregates such as stone, sand, or gravel; or aggregate binding agents or additives. Section 70917(c) materials are excluded from Construction materials. Asphalt concrete pavement mixes are typically composed of asphalt cement (a binding agent) and aggregates such as stone, sand, and gravel. Accordingly, asphalt is also excluded from the definition of Construction materials.

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Section 70917(c) materials, on their own, are not manufactured products. Further, Section 70917(c) materials should not be considered manufactured products when they are used at or combined proximate to the work site—such as is the case with wet concrete or hot mix asphalt brought to the work site for incorporation. However, when certain Section 70917(c) materials (such as stone, sand, and gravel) are used to produce a manufactured product, such as is precast concrete processed into a specific shape or form, and is in such state when brought to the work site, then that product is subject to the BABA requirements.

Further clarification is provided in 2 CFR 184 on the circumstances under which a determination is made that Section 70917(c) materials should be treated as components of a manufactured product. That determination is based on consideration of: (i) the revised definition of the “manufactured products” at 2 CFR 184.3; (ii) a new definition of “section 70917(c) materials” at 2 CFR 184.3; (iii) new instructions at 2 CFR 184.4(e) on how and when to categorize articles, materials, and supplies; and (iv) new instructions at 2 CFR 184.4(f) on how to apply the Buy America preference by category.

The Subrecipient is responsible for administering its Award in accordance with the terms and conditions, including the Buy America Requirement. The Subrecipient must ensure that the Buy America Requirement flows down to all lower tier subawards and that the lower tier subrecipients, contractors, and subcontractors comply with the Buy America Requirement. The Buy America Requirement term and condition must be included all lower tier subawards, contracts, subcontracts, and purchase orders for work performed under the infrastructure project.

c. Certification of Compliance

The Subrecipient must certify or provide equivalent documentation for proof of compliance that a good faith effort was made to solicit bids for domestic products used in the infrastructure project under this Award.

The Subrecipient must also maintain certifications or equivalent documentation for proof of compliance that those articles, materials, and supplies that are consumed in, incorporated into, affixed to, or otherwise used in the infrastructure project, not covered by a waiver or exemption provided in 2 CFR 184.8, are produced in the United States. The certification or proof of compliance must be provided by the suppliers or manufacturers of the iron, steel, manufactured products and construction materials and flow up from all lower tier subrecipients, contractors, subcontractors and vendors to the Subrecipient. The Subrecipient must keep these certifications with the award/project files and be able to produce them upon request from CEC, DOE, auditors or Office of Inspector General.

d. Flow down

These requirements must flow down to all lower tier subrecipients, contractors, and subcontractors, and purchase orders for work performed under the proposed project. Based on guidance from OMB Memorandum M- 24-02, the Buy America requirements of the BIL do not apply to DOE projects in which the prime recipient is a for -profit entity; the requirements only apply to projects whose prime recipient is a State, local government, Indian tribe, Institution of Higher Education, or nonprofit organization.

For additional information related to the implementation of these Buy America requirements, please see OMB Memorandum M-24-02, dat
ed October 25, 2023:
https://www.whitehouse.gov/wp-content/uploads/2023/10/M-24-02-Buy-America- Implementation-Guidance-Update.pdf.

e. W
aivers

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In limited circumstances, DOE may waive the application of the Buy America requirements where DOE determines that:

i. Public Interest - Applying the Buy America Requirement would be inconsistent with the public interest;

ii. Non-Availability - The types of iron, steel, manufactured products, or construction materials are not produced in the United States in sufficient and reasonably available quantities or of a satisfactory quality; or

iii. Unreasonable Cost - The inclusion of iron, steel, manufactured products, or construction materials produced in the United States will increase the cost of the overall project by more than 25 percent.

Requests to waive the Buy America Requirement must include the following:

• Waiver type (Public Interest, Nonavailability, or Unreasonable Cost); • Award information (Federal Award Identification Number, Assistance Listing number); • A detailed justification for the use of “non-domestic” iron, steel, manufactured products, or construction materials to include an explanation as to how the non-domestic item(s) is/are essential to the project;
• A certification that the Subrecipient made a good faith effort to solicit bids for domestic products supported by terms included in requests for proposals, contracts, and non- proprietary communications with potential suppliers;
• Subrecipient name and Unique Entity Identifier (UEI)
• Total estimated project cost, with estimated Federal share and Subrecipient cost share breakdowns;
• Total estimated infrastructure costs, with estimated Federal share and Subrecipient and cost-share breakdowns;
• A brief project description, its location (to the extent known) and the specific infrastructure involved;
• List and description of iron or steel item(s), manufactured goods, and/or construction material(s) the Subrecipient seeks to waive from the Buy America Requirement, including name, cost, quantity(ies), country(ies) of origin (if known), and relevant Product Services Code (PSC) and North America Industry Classification System (NAICS) codes for each;
• Waiver justification statement —based on one of the applicable justifications outlined above—as to why the items in question cannot be procured domestically, including the due diligence performed (e.g., market research, industry outreach, cost analysis, cos t benefit analysis) by the Subrecipient to attempt to avoid the need for a waiver. This justification may cite, if applicable, the absence of any Buy America- compliant bids received for domestic products in response to a solicitation; A description of the market research conducted that includes who conducted the market research, when it was conducted, sources that were used, and the methods used to conduct the research; and
• Anticipated impact to the project if no waiver is issued.

How to submit a waiver:

Requests to waive the application of the Buy America Requirement must be submitted in writing to the CEC CAM, who will in turn submit it to DOE Contracting Officer.

DOE may require additional information before considering the waiver request. Waiver requests are subject to public comment periods of no less than 15 days and must be reviewed by the Made in America Office. There may be instances where an award qualifies, in whole or ATTACHMENT 3
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in part, for an existing waiver des cribed at https://www.energy.gov/management/build- america- buy-america.

D
OE may reject or grant waivers in whole or in part depending on its review, analysis, and/or feedback from OMB or the public. The DOE’s final determination regarding approval or rejection of the waiver request may not be appealed. Waiver requests may take up to 90 calendar days to process.

The Subrecipient does not have the right to appeal DOE’s decision concerning a waiver request.

22. Performance of Work in United States

a. All work performed under this Award must be performed in the United States. Subrecipient must flow down these requirements to all lower tier subrecipients.

b. If the Subrecipient fails to comply with the Performance of Work in the United States requirement, CEC and/or DOE may deny reimbursement for the work conducted outside the United States and such costs may not be recognized as allowable cost share. The Subrecipient is responsible should any work under this Award be performed outside the United States, absent a waiver, regardless of whether the work is performed by the Subrecipient, or its lower tier subrecipients, contractors, vendors, or other project partners.

c. In limited circumstances where it is in the interest of the project to perform a portion of the work outside the United States, the Subrecipient must submit a written foreign work waiver request to the CEC, which will in turn submit it to the DOE. Appendix B to the FOA lists the necessary information that must be included in a foreign work waiver request. The Subrecipient must demonstrate to the satisfaction of DOE that a waiver would further the purposes of the project and is in the economic interests of the United States. DOE may require additional information before considering a waiver request. A foreign work waiver applicant does not have the right to appeal the DOE’s decision concerning a waiver request.

23. Foreign National Participation

a. Subrecipient and project participants, including any of lower tier subrecipients and contractors, who anticipate involving foreign nationals in the performance of this Agreement, will be required to provide CEC, which will in turn provide DOE, with specific information about each foreign national to satisfy requirements for foreign national participation and access approvals. The volume and type of information required may depend on various factors associated with the DOE Award.

b. Approval for foreign nationals in Principal Investigator/Co- Principal Investigator roles, from countries of risk (i.e., China, Iran, North Korea, and Russia), and from countries identified on the U.S. Department of State’s list of State Sponsors of Terrorism (https://www.state.gov/state- sponsors-of-terrorism/) must be obtained from DOE before they can participate in the performance of any work under this Agreement.

c. A “foreign national” is defined as a person without U.S. citizenship or nationality (may include a stateless person) . DOE may elect to deny a foreign national’s participation in the award.

Likewise, DOE may elect to deny a foreign national’s access to DOE’s sites, information, technologies, equipment, programs, or personnel. DOE’s determination to deny participation or access is not appealable.

24. Foreign Collaboration

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a. Consideration of new collaborations with foreign organizations and governments. The Subrecipient must provide CEC and DOE with advanced written notification of any potential collaboration with foreign entities, organizations or governments in connection wi th its DOE - funded award scope. The Subrecipient must await further guidance from CEC and DOE prior to contacting the proposed foreign entity, organization or government regarding the potential collaboration or negotiating the terms of any potential agreement.

b. Existing collaborations with foreign entities, organizations and governments. The Subrecipient must provide CEC and DOE with a written list of all existing foreign collaborations in which has entered in connection with its DOE-funded award scope.

c. Description of collaborations that should be reported: In general, a collaboration will involve some provision of a thing of value to, or from, the Subrecipient. A thing of value includes but may not be limited to all resources made available to, or from, the Subrecipient in support of and/or related to the Award, regardless of whether or not they have monetary value. Things of value also may include in-kind contributions (such as office/laboratory space, data, equipment, supplies, employees, students). In-kind contributions not intended for direct use on the Award but resulting in provision of a thing of value from or to the Award must also be reported.

Collaborations do not include routine workshops, conferences, use of the Subrecipient’s services and facilities by foreign investigators resulting from its standard published process for evaluating requests for access, or the routine use of foreign facilities by awardee staff in accordance with the Subrecipient’s standard policies and procedures.

25. Foreign Government-Sponsored Talent Recruitment Programs Prohibition

a. Persons participating in a Foreign Government-Sponsored Talent Recruitment Program of a Foreign Country of Risk are prohibited from participating in projects selected for federal funding under this Program. The Subrecipient must exercise ongoing due diligence to reasonably ensure that no individuals participating in this DOE funded project are participating in a Foreign Government-Sponsored Talent Recruitment Program of a Foreign Country of Risk .

Consequences for violations of this prohibition will be determined according to applicable law, regulations, and policy. Further, the Subrecipient must notify the CEC, which will in turn notify the DOE, within five (5) business days upon learning that an owner of the Subrecipient or its lower tier subrecipients or individual on the project team is or is believed to be participating in a Foreign Government-Sponsored Talent Recruitment Program of a Foreign Country of Risk .

DOE may modify and add requirements related to this prohibition to the extent required by law.

b. Definitions

i. Foreign Government -Sponsored Talent Recruitment Program. An effort directly or indirectly organized, managed, or funded by a foreign government, or a foreign government instrumentality or entity, to recruit science and technology professionals or students (regardless of citizenship or national origin, or whether having a full -time or part -time position). Some foreign government -sponsored talent recruitment programs operate with the intent to import or otherwise acquire from abroad, sometimes through illicit means, proprietary technology or software, unpublished data and methods, and intellectual property to further the military modernization goals and/or economic goals of a foreign government. Many, but not all, programs aim to incentivize the targeted individual to relocate physically to the foreign state for the above purpose. Some programs allow for or encourage continued employment at U.S. research facilities or receipt of Federal research funds while concurrently working at and/or receiving compensation from a foreign institution, and some direct participants not to disclose their participation to U.S. entities.

Compensation could take many forms including cash, research funding, complimentary foreign travel, honorific titles, career advancement opportunities, promised future compensation, or other types of remuneration or consideration, inclu ding in -kind compensation.

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ii. Foreign Country of Risk. DOE has designated the following countries as foreign countries of risk: Iran, North Korea, Russia, and China. This list is subject to change.

26. Transparency of Foreign Connections

During the term of the Award, the Subrecipient must notify the CEC CAM, who will in turn notify the DOE Contracting Officer, within fifteen (15) business days of learning of the following circumstances in relation to the Subrecipient and its lower tier subrecipients:

a. Any current or pending subsidiary, foreign business entity, or offshore entity that is based in or funded byany foreign country of risk or foreign entity based in a country of risk;

b. Any current or pending contractual or financial obligation or other agreement specific to a business arrangement, or joint venture- like arrangement with an entity owned by a country of risk or foreign entity based in a country of risk;

c. Any current or pending change in ownership structure of the Subrecipient or its lower tier subrecipients that increases foreign ownership related to a country of risk . Each notification shall be accompanied by a complete and up- to-date capitalization table showing all equity interests held including limited liability company (LLC) and partnership interests, as well as derivative securities. Include both the number of shares issued to each equity holder, as well as the percentage of that series and of all equity on fully diluted basis. For each equity holder, provide the place of incorporation and the principal place of business, as applicable. If the equity holder is a natural person, identify the citizenship(s);

d. Any current or pending venture capital or institutional investment by an entity that has a general partner or individual holding a leadership role in such entity who has a foreign affiliation with any foreign country of risk;

e. Any current or pending technology licensing or intellectual property sales to a foreign country of risk; and

f. . Any changes to the Subrecipient or its lower tier subrecipients’ board of directors, including additions to the number of directors, the identity of new directors, as well as each new director’s citizenship, shareholder affiliation (if applicable); each notification shall include a complete up- to-date lis t of all directors (and board observers), including their full name, citizenship and shareholder affiliation, date of appointment, duration of term, as well as a description of observer rights as applicable.

g. Any proposed changes to the equipment used on the project that would result in:
a. Equipment originally made or manufactured in a foreign country of risk (including relabeled or rebranded equipment).
b. Coded equipment where the source code is written in a foreign country of risk. c. Equipment from a foreign country of risk that will be connected to the internet or other remote communication system.
d. Any companies from a foreign country of risk that will have physical or remote access to any part of the equipment used on the project after delivery.

Should DOE determine the connection poses a risk to economic or national security, DOE will require measures to mitigate or eliminate the risk.

DOE has designated the following countries as foreign countries of risk: Iran, North Korea, Russia, and China. This list is subject to change.

Recognizing the disclosures may contain business confidential information, the Subrecipient and its lower ATTACHMENT 3
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tier subrecipients may submit their disclosures directly to DOE.

27. Cost Match

a. “ Cost Matching” for the non- federal share is calculated as a percentage of the Federal funds only, rather than the Total Project Cost. The Total Project Cost is the sum of the United States Government share and Subrecipient match. The Subrecipient’s cost match must come from non-Federal sources unless otherwise allowed by law.

b. The required match for CEC’s federal allocation is 15 percent. In addition, the Subrecipient as an eligible entity performing resilience projects is required to provide a 100 percent cost match, unless the eligible entity sells not more than 4,000,000 megawatt hours of electricity per year, then the eligible entity is required to provide a one-third cost match.

c. By accepting federal funds under this Agreement, the Subrecipient is liable for the cost match percentage of total expenditures incurred, even if the project is terminated early or is not funded to its completion.

d. If the Subrecipient discovers that it may be unable to provide the required cost matching under this Agreement, the Subrecipient should immediately provide written notification to the CEC CAM, who will in turn notify DOE Award Administrator, indicating whether the Subrecipient will continue or phase out the project. If the Subrecipient plans to continue the project, the notification must describe how replacement cost matching will be secured.

e. The Subrecipient must maintain records of all project costs that it claims as cost match, including in-kind costs, as well as records of costs to be paid by CEC or DOE/NNSA. Such records are subject to audit.

f. Failure to provide the cost matching required by this term may result in the subsequent recovery by CEC or DOE of some or all the funds provided under the Award.

28. Revision of Budget and Program Plans

Any revisions to the budget or program plans for this Award must comply with 2 CFR 200.308.

29. Continued Use of Real Property and Equipment

a. Real property and equipment purchased with project funds (federal share and Subrecipient cost share) under this Agreement are subject to the requirements at 2 CFR 200.311, 200.313, and 200.316 (non- Federal entities, except for -profit entities) and 2 CFR 910.360 (for -profit entities). The Subrecipient may continue to use the real property and equipment after the conclusion of the award period of performance so long as the Subrecipient:

i. Continues to use the property for the authorized project purposes;

ii. Complies with the applicable reporting requirements and regulatory property standards;

iii. As applicable to for-profit entities, UCC filing statements are maintained; and

iv. Submits a written Request for Continued Use to CEC CAM, who will in turn submit it to DOE for authorization, which is approved by the DOE Contracting Officer.

b. The Subrecipient must request authorization from the DOE Contracting Officer, through the CEC CAM, to continue to use the property for the authorized project purposes beyond the ATTACHMENT 3
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Award period of performance (“Request for Continued Use”). The Subrecipient’s written Request for Continued Use must identify the property and include: a summary of how the property will be used (must align with the authorized project purposes); a proposed use period (e.g., perpetuity, until fully depreciated, or a calendar date wh ere the Subrecipient expects to submit disposition instructions); acknowledgement that the Subrecipient shall not sell or encumber the property or permit any encumbrance without prior written DOE approval; current fair market value of the property; and an Estimated Useful Life or depreciation schedule for equipment.

c. When the property is no longer needed for authorized project purposes, the Subrecipient must request disposition instructions from DOE. For -profit entity disposition requirements are set forth at 2 CFR 910.360. Property disposition requirements for other non-federal entities are set forth in 2 CFR 200.310-200.316.

30. Interim Conflict of Interest Policy for Financial Assistance

a. The DOE interim Conflict of Interest Policy for Financial Assistance ( COI Policy) can be found
at https://www.energy.gov/management/department -energy-interim-conflict-interest-policy- requirements-financial-assistance. This policy is applicable to all non-Federal entities applying for, or that receive, DOE funding by means of a financial assistance award (e.g., a grant, cooperative agreement, or technology investment agreement) and, through the implementation of this po licy by the entity, to each Investigator who is planning to participate in, or is participating in, the project funded wholly or in part under this Award. The term “Investigator” means the Principal Investigator and any other person, regardless of title or position, who is responsible for the purpose, design, conduct, or reporting of a project funded by DOE or proposed for funding by DOE.

b. S
ubrecipient must flow down the requirements of the interim COI Policy to any lower tier subrecipient non-Federal entities, with the exception of DOE National Laboratories.

c. Further, the Subrecipient must identify all financial conflicts of interests (FCOI), i.e., managed and unmanaged/ unmanageable, in its initial and ongoing FCOI reports. It is understood that non-Federal entities and individuals receiving DOE financial assistance awards will need sufficient time to come into full compliance with DOE’s interim COI Policy. To provide some flexibility, DOE allows for a staggered implementation. Specifically, prior to award, the Subrecipient selected for award negotiations must: ensure all Investigators on this Award complete their significant financial disclosures; review the disclosures; determine whether a FCOI exists; develop and implement a management plan for FCOIs; and provide CEC, which will in turn provide DOE, with an initial FCOI report that includes all FCOIs (i.e., managed and unmanaged/ unmanageable). The Subrecipient will have 180 days from the date of the award to come into full compliance with the other requirements set forth in DOE’s interim COI Policy. Prior to award, the Subrecipient must certify that it is, or will be within 180 days of the award, compliant with all requirements in the COI Policy.

31. Organizational Conflict of Interest

a. Organizational conflicts of interest are those where, because of relationships with a parent company, affiliate, or subsidiary organization, the Subrecipient is unable or appears to be unable to be impartial in conducting procurement action involving a related organization (2 CFR 200.318(c)(2)).

b. The Subr ecipient must disclose in writing any potential or actual organizational conflict of interest
to CEC , which will in turn submit disclose to the DOE Contracting Officer. The Subrecipient must provide the disclosure prior to engaging in a procurement or transaction ATTACHMENT 3
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using project funds with a parent, affiliate, or subsidiary organization that is not a state, local government, or Indian Tribe. For a list of the information that must be included the disclosure, see Section VI. of the DOE interim Conflict of Interest Pol icy for Financial Assistance at https://www.energy.gov/management/department-energy-interim-conflict-interest-policy- requirements-financial-assistance.

c. If the effects of the potential or actual organizational conflict of interest cannot be avoided, neutralized, or mitigated, the Subrecipient must procure goods and services from other sources when using project funds.

d. The Subrecipient must flow down the requirements of the interim COI Policy to any lower tier subrecipient non- Federal entities, with the exception of DOE National Laboratories. The Subrecipient is responsible for ensuring lower tier subrecipient compliance with this term.

e. If the Subrecipient has a parent, affiliate, or subsidiary organization that is not a state, local government, or Indian Tribe, the Subrecipient must maintain written standards of conduct covering organizational conflicts of interest.

32. Publication of Information on the Internet

[Reserved and waiting for further requirements from DOE]

33. Requirement to Report Potentially Duplicative Funding

If the Subrecipient has or receives any other award of federal funds for activities that potentially overlap with the activities funded under this Agreement, the Subrecipient must promptly notify CEC in writing, which will in turn notify DOE, of the potential overlap and state whether project funds (i.e., Subrecipient cost share and federal funds) from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items under this Agreement. If there are identical cost items, the Subrecipient must promptly notify the CEC Commission Agreement Manager ( CAM) in writing , who will in turn notify the DOE Contracting Officer of the potential duplication and eliminate any inappropriate duplication of funding.

34. Flood Resilience

Subrecipient must indicate whether its project location(s) is within a floodplain, how the floodplain was defined, and how future flooding will factor into the project’s design. The base floodplain used for planning has been the 100- year floodplain, that is, a floodplain with a 1.0 percent chance of flooding in any given year. As directed by Executive Order 13690, Establishing a Federal Flood Risk Management Standard and a Process for Further Soliciting and Considering Stakeholder Input (2015), Federal agencies, including DOE, continue to avoid development in a floodplain to the extent possible. When doing so is not possible, Federal agencies are directed to “expand management from the current base flood level to a higher vertical elevation and corresponding horizontal floodplain to address current and future flood risk and ensure that projects funded with taxpayer dollars last as long as intended.” The higher flood elevation is based on one of three approaches: climate- informed science (preferred), freeboard value, or 0.2 percent annual flood change (500- year floodplain). EO 13690 and related information i s available at
https://www.energy.gov/nepa/articles/eo-13690-establishing-federal-flood-risk-management standard-and-process-further.

35. I
ndemnity

a. The CEC shall indemnify the United States Government and its officers, agents, or employees for any and all liability, including litigation expenses and attorneys' fees, arising from suits, ATTACHMENT 3
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actions, or claims of any character for death, bodily injury, or loss of or damage to property or to the environment, resulting from the project, except to the extent that such liability results from the direct fault or negligence of United States Government officers, agents or employees, or to the extent such liability may be covered by applicable allowable costs provisions.

b. The Subrecipient shall indemnify the CEC and its officers, agents, or employees for any and all liability, including litigation expenses and attorneys' fees, arising from suits, actions, or claims of any character for death, bodily injury, or loss of or damage to property or to the environment, resulting from the project, except to the extent that such liability results from the direct fault or negligence of CEC officers, agents or employees, or to the extent such liability may be covered by applicable allowable costs provisions.

36. Rebudgeting and Recovery of Indirect Costs

a. If actual allowable indirect costs are less than those budgeted and funded under the Award, the Subrecipient may use the difference to pay additional allowable direct costs during the project period. If at the completion of the Award, the United States Government's share of total allowable costs (i.e., direct and indirect), is less than the total costs reimbursed, the Subrecipient must refund the difference.

b. Subrecipients are expected to manage their indirect costs. DOE or CEC will not amend an award solely to provide additional funds for changes in indirect cost rates. DOE or CEC recognizes that the inability to obtain full reimbursement for indirect costs means the Subrecipient must absorb the under -recovery. Such under-recovery may be allocated as part of the organization's required cost sharing.

37. Real Property – Grid Resilience

Acquisition of land or easements is not permitted under this Program. Improvements to real property for the purpose of grid hardening or resilience is not considered acquisition of real property for the purpose of this Program, and therefore may be permitted.

38. Cybersecurity Plan

Be advised that under Section 40126 of the BIL, the Secretary of Energy has determined that this Program required CEC to submit a Cybersecurity Plan to the DOE prior to the issuance of an award.

The CEC will notify the Subrecipient if any information, cybersecurity plan, or other input is needed from the Subrecipient regarding cybersecurity.

Subrecipient shall take reasonable cybersecurity and other measures to safeguard information including protected personally identifiable information (PII) and other types of information. This also includes information the Federal agency or CEC designates as sensitive or other information the CEC or the Subrecipient considers sensitive and is consistent with applicable Federal, State, local, and tribal laws regarding privacy and responsibility over confidentiality. See 2 CFR 200.303(e).

39. Reporting, Tracking, and Segregation of Incurred Costs

BIL funds can be used in conjunction with other funding, as necessary to complete projects, but tracking and reporting must be separate to meet the reporting requirements of the BIL and related Office of Management and Budget (OMB) Guidance. The Subrecipient must keep separate records for BIL funds and must ensure those records comply with the requirements of the BIL. Funding provided through the BIL that is supplemental to an existing grant or cooperative agreement is one- time funding.

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40. Notice Regarding the Purchase of American -Made Equipment and Products – Sense of Congress

It is the sense of the Congress that, to the greatest extent practicable, all equipment and products purchased with funds made available under this Award should be American made .

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Subpart B. General Provisions

1. Compliance with Federal, State, and Municipal Law

a. The Subrecipient is required to comply with applicable federal, state, and municipal laws and regulations, for all work performed under this Agreement.

b. The Subrecipient is required to obtain all necessary federal, state, and municipal permits, authorizations, and approvals for all work performed under this Agreement.

c. Any apparent inconsistency between federal and state laws and regulations and the terms and conditions of this Award must be referred to CEC’s CAM for guidance.

2. Record Retention

Subrecipient is required to retain records relating to this Award consistent with 2 CFR 200.334 through 200.338.

3. Allowable costs

a. Allowable costs are determined in accordance with 2 CFR part 200 as amended by 2 CFR part 910. All expenditures must be allowable, allocable, and reasonable in accordance with the applicable federal cost principles. Pursuant to 2 CFR 910.352, the cost principles in the Federal Acquisition Regulations (48 CFR Part 31.2) apply to for -profit entities. The cost principles contained in 2 CFR Part 200, Subpart E apply to all entities other than for -profits. Costs to support or oppose union organizing, whether directly or as an offset for other funds, are unallowable.

b. The Subrecipient must document and maintain records of all project costs, including, but not limited to, the costs paid by Federal funds, costs claimed by its lower tier subrecipients and project costs that the Subrecipient claims as cost sharing, including in- kind contributions. The Subrecipient is responsible for maintaining records adequate to demonstrate that costs claimed have been incurred, are reasonable, allowable and allocable, and comply with the cost principles. Upon request, the Subrecipient is required to provide such records. Such records are subject to audit. Failure to provide adequate supporting documentation may result in a determination that those costs are unallowable.

c. Payments made for costs determined to be unallowable by either DOE, cognizant agency for indirect costs, or pass -through entity, either as direct or indirect costs, must be refunded (including interest) to the Federal Government in accordance with instructions from the Federal agency that determined the costs are unallowable unless Federal statute or regulation directs otherwise. See also 2 CFR 200.300 through 200.309.

4. Indirect Costs

Subrecipient’s indirect costs must be appropriately managed, be allowable, and comply with the requirements of the Award and 2 CFR Part 200 as amended by 2 CFR Part 910.

5. Property Standards

See 2 CFR 200.310 through 200.316 for requirements. Also see 2 CFR 910.360 for additional requirements for real property and equipment for For-Profit recipients.

6. Insurance Coverage

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See 2 CFR 200.310 for insurance requirements for real property and equipment acquired or improved with Federal funds. Also see 2 CFR 910.360(d) for additional requirements for real property and equipment for For-Profit recipients.

7. Equipment

a. Subject to the conditions provided in 2 CFR 200.313 and 2 CFR 910.360, title to equipment (property) acquired under a Federal award will vest conditionally with the non-Federal entity.

b. The non-Federal entity cannot encumber this property or permit encumbrance without prior written approval by the DOE Contracting Officer and must follow the requirements of 2 CFR 200.313 before disposing of the property.

c. States must use equipment acquired under a Federal award by the state in accordance with state laws and procedures.

d. Equipment must be used by the non- Federal entity in the program or project for which it was acquired as long as it is needed, whether or not the project or program continues to be supported by the Federal award. When no longer needed for the originally authorized purpose, the equipment may be used by programs supported by DOE in the priority order specified in 2 CFR 200.313(c)(1)(i) and (ii).

e. Management requirements, including inventory and control systems, for equipment are provided in 2 CFR 200.313(d).

f. When equipment acquired under a Federal award is no longer needed, the non- Federal entity must obtain disposition instructions from DOE or CEC. However, pursuant to the FY23 Consolidated Appropriations Act (Pub. L. No. 117- 328), Division D, Title III, Section 309, the Secretary of Energy, or a designee of the Secretary of Energy may, at their discretion, vest unconditional title or other property interests acquired under this project regardless of the fair market value of the property at the end of the award period.

g. Subject to the vesting of any property pursuant to Section 309 of the FY23 Consolidated Appropriations Act (Pub. L. No. 117- 328), Division D, Title III, d isposition will be made as follows: (a) items of equipment with a current fair market value of $5,000 or less may be retained, sold, or otherwise disposed of with no further obligation to DOE; (b) Non- Federal entity may retain title or sell the equipment after compensating DOE as described in 2 CFR 200.313(e)(2); or (c) transfer title to DOE or to an eligible third Party as specified in CFR 200.313(e)(3).

h. See 2 CFR 200.439 Equipment and other capital expenditures.

i. See 2 CFR Part 910.360 for supplemental requirements for Equipment for for-profit recipients.

8. Supplies

See 2 CFR 200.314 for requirements pertaining to supplies acquired under a Federal award. See also 2 CFR 200.453 Materials and supplies costs, including costs of computing devices.

9. Property Trust Relationship

Real property, equipment, and intangible property, that are acquired or improved with a Federal award must be held in trust by the non-Federal entity as trustee for the beneficiaries of the project or program under which the property was acquired or improved. See 2 CFR 200.316 for additional requirements pertaining to real property, equipment, and intangible property acquired or improved ATTACHMENT 3
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under a Federal award.

10. Uniform Commercial Code (UCC) Financing Statements

Per 2 CFR 910.360 (Real Property and Equipment), when applicable, requires that when Subrecipient purchases with federal funds, and federal share of the financial assistance agreement is more than $1,000,000, Subrecipient must: properly record, and consent to the DOE’s ability to properly record if the Recipient or Subrecipient, as applicable, fails to do so, UCC financing statement(s) for all equipment in excess of $5,000 purchased with project funds. These financing statement(s) must be approved in writing by the DOE Contracting Officer prior to the recording, and they shall provide notice that the Recipient's or Subrecipient’s title, as applicable, to all equipment (not real property) purchased with federal funds under the financial assistance agreement i s conditional pursuant to the terms of this section, and that the government retains an undivided reversionary interest in the equipment. The UCC financing statement(s) must be filed before the DOE Contracting Officer may reimburse the Recipient or Subrecipient, as applicable, for the federal share of the equipment unless otherwise provided for in the relevant financial assistance agreement. The Recipient or Subrecipient, as applicable, shall further make any amendments to the financing statements or additional recordings, including appropriate continuation statements, as necessary or as the DOE Contracting Officer may direct.

11. Conference Spending

The Subrecipient must not expend any funds on a conference not directly and programmatically related to the purpose for which the grant or cooperative agreement was awarded that would defray the cost to the United States Government of a conference held by any Executive branch department, agency, board, commission, or office for which the cost to the United States Government would otherwise exceed $20,000, thereby circumventing the required notification by the head of any such Executive Branch department, agency, board, commission, or office to the Inspector General (or senior ethics official for any entity without an Inspector General), of the date, location, and number of employees attending such conference.

12. Lobbying

a. By accepting funds under this Award, the Subrecipient agrees that it must not use, directly or indirectly, any federal funds to influence or attempt to influence, directly or indirectly, congressional action on any legislative or appropriation matters pending before Congress, other than to communicate to Members of Congress as described in 18 U.S.C. 1913 This restriction is in addition to those prescribed elsewhere in statute and regulation.

b. If the Subrecipient receives an award exceeding $100,000, the Subrecipient must complete and submit SF -LLL, “Disclosure of Lobbying Activities” (https://www.grants.gov/web/grants/forms/sf-424 -individual-family.html) to ensure that non- federal funds have not been paid and will not be paid to any person for influencing or attempting to influence any of the following in connection with the application for this Program.

13. Prohibition on Certain Telecommunications and Video Surveillance Equipment or Services

As set forth in 2 CFR 200.216:

(a) The Subrecipient is prohibited from obligating or expending loan or grant funds to:

(1) Procure or obtain covered telecommunications equipment or services;

(2) Extend or renew a contract to procure or obtain covered telecommunications equipment or services; or
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(3) Enter into a contract (or extend or renew a contract) to procure or obtain covered telecommunications equipment or services.

(b) As described in section 889 of Public Law 115-232, “covered telecommunications equipment or services” means any of the following:

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment;

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country;

(c) For the purposes of this section, “covered telecommunications equipment or services” also include systems that use covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

(d) In implementing the prohibition under section 889 of Public Law 115- 232, heads of executive agencies administering loan, grant, or subsidy programs must prioritize available funding and technical support to assist affected businesses, institutions, and organizations as is reasonably necessary for those affected entities to transition from covered telecommunications equipment or services, to procure replacement equipment or services, and to ensure that communications service to users and customers is sustained.

(e) When the S ubrecipient accepts a loan or grant, it is certifying that it will comply with the prohibition on covered telecommunications equipment and services in this section. The Subrecipient is not required to certify that funds will not be expended on covered telecommunications equipment or services beyond the certification provided upon accepting the loan or grant and those provided upon submitting payment requests and financial reports.

(f) For additional information, see section 889 of Public Law 115-232 and § 200.471.

14. Affirmative Action and Pay Transparency Requirements

All federally assisted construction contracts exceeding $10,000 annually will be subject to the requirements of Executive Order 11246:

a. Subrecipient and its lower tier subrecipients, contractors and subcontractors are prohibited from discriminating in employment decisions on the basis of race, color, religion, sex, sexual orientation, gender identity or national origin.

b. Subrecipient and its lower tier subrecipients, contractors and subcontractors are required to take affirmative action to ensure that equal opportunity is provided in all aspects of their ATTACHMENT 3
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employment. This includes flowing down the appropriate language to all lower tier subrecipients, contractors and subcontractors.

c. Subrecipient and its lower tier subrecipients, contractors and subcontractors are prohibited from taking adverse employment actions against applicants and employees for asking about, discussing, or sharing information about their pay or, under certain circumstances, the pay of their co-workers.

The Department of Labor’s (DOL) Office of Federal Contractor Compliance Programs (OFCCP) uses a neutral process to schedule contractors for compliance evaluations. OFCCP’s Technical Assistance Guide
1 should be consulted to gain an understanding of the requirements and possible actions the Subrecipient and its lower tier subrecipients, contractors and subcontractors must take.

See OFCCP’s Technical Assistance Guide at:
https://www.dol.gov/sites/dolgov/files/ofccp/Construction/files/ConstructionTAG.pdf?msclkid=9e3 97d68c4b111ec9d8e6fecb6c710ec. Additionally, for construction projects valued at $35 million or more and lasting more than one year, the Subrecipient and its lower tier subrecipients, contractors and subcontractors may be selected by OFCCP to participate in the Mega Construction Project Program. If selected, DOE, under relevant legal authorities including Sections 205 and 303(a) of Executive Order 11246, will require participation as a condition of the award. This program offers extensive compliance assistance with EO 11246. For more information regarding this program, see https://www.dol.gov/agencies/ofccp/construction/mega-program.

15. N
ondiscrimination

By signing this Agreement or accepting funds under this Agreement, Subrecipient assures that it will comply with applicable provisions of the following, national policies prohibiting discrimination:

a. On the basis of race, color, or national origin, in Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d, et seq.), as implemented by DOE regulations at 10 CFR part 1040.

b. On the basis of race, color, religion, sex, or national origin, in Executive Order 11246 [3 CFR, 1964-1965 Comp., p. 339], as implemented by Department of Labor regulations at 41 CFR part

60. c. On the basis of sex or blindness, in Title IX of the Education Amendments of 1972 (20 U.S.C. 1681, et seq.), as implemented by DOE regulations at 10 CFR parts 1041 and 1042.

d. On the basis of age, in the Age Discrimination Act of 1975 (42 U.S.C. 6101, et seq.), as implemented by Department of Health and Human Services regulations at 45 CFR part 90 and DOE at 10 CFR part 1040.

e. On the basis of handicap, in (1) Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), as implemented by Department of Justice regulations at 28 CFR part 41 and DOE regulations at 10 CFR part 1041 and (2) The Architectural Barriers Act of 1968 (42 U.S.C. 4151, et seq.).

16. Americans with Disabilities Act of 1990

Subrecipient shall comply with: (i) section 504 of the Rehabilitation Act of 1973 which prohibits discrimination on the basis of disability in federally assisted programs; (ii) the Americans with Disabilities Act (ADA) of 1990 which prohibits discrimination on the basis of disability irrespective of funding; and (iii) all applicable regulations and guidelines issued pursuant to both the Rehabilitation Act and the ADA.

1 See OFCCP’s Technical Assistance Guide at :
https://www.dol.gov/sites/dolgov/files/ofccp/Construction/files/ConstructionTAG.pdf?msclkid=9e397d68c4b111ec9d8 e6fecb6c710ec. Also see the National Policy Assurances at h ttp://www.nsf.gov/awards/managing/rtc.jsp .

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17. Promoting Free Speech and Religious Liberty

States, local governments, or other public entities may not condition sub- awards in a manner that would discriminate, or disadvantage sub-recipients based on their religious character.

18. Nondisclosure and Confidentiality Agreement Assurances

a. By entering into this Agreement, the Subrecipient attests that it does not and will not require its employees or contractors to sign internal nondisclosure or confidentiality agreements or statements prohibiting or otherwise restricting its employees or contactors from lawfully reporting waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

b. The Subrecipient further attests that it does not and will not use any Federal funds to implement or enforce any nondisclosure and/or confidentiality policy, form, or agreement it uses unless it contains the following provisions:

‘‘These provisions are consistent with and do not supersede, conflict with, or otherwise alter the employee obligations, rights, or liabilities created by existing statute or Executive order relating to (1) classified information, (2) communications to Congress, (3) the reporting to an Inspector General or any investigative or law enforcement repr esentative of a Federal department or agency of a suspected violation of any law, rule, or regulation, or mismanagement, a gross waste of funds, an abuse of authority, or a substantial and specific danger to public health or safety, or (4) any other whistleblower protection. The definitions, requirements, obligations, rights, sanctions, and liabilities created by controlling Executive orders and statutory provisions are incorporated into this Agreement and are controlling.’’

c. The limitation above shall not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

d. Notwithstanding the provision listed in paragraph (a), a nondisclosure or confidentiality policy form or agreement that is to be executed by a person connected with the conduct of an intelligence or intelligence-related activity, other than an employee or officer of the United States Government, may contain provisions appropriate to the particular activity for which such document is to be used. Such form or agreement shall, at a minimum, require that the person will not disclose any classified information received in the course of such activity unless specifically authorized to do so by the United States Government. Such nondisclosure or confidentiality forms shall also make it clear that they do not bar disclosures to Congress, or to an authorized official of an executive agency or the Department of Justice, that are essential to reporting a substantial violation of law.

19. E
xport Control

a. The United States Government regulates the transfer of information, commodities, technology, and software considered to be strategically important to the U.S. to protect national security, foreign policy, and economic interests without imposing undue regulatory burdens on legitimate international trade. There is a network of federal agencies and regulations that govern exports that are collectively referred to as “Export Controls”. The Subrecipient is responsible for ensuring compliance with all applicable U.S. Export Control laws and regulations relating to any work performed under this Award, at the Subrecipient level.

b. The Subrecipient must immediately report to CEC, which will in turn report to the DOE, any export control investigations, charges, convictions, and violations upon occurrence, at the ATTACHMENT 3
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Subrecipient or a lower tier subrecipient level, and for convictions/violations, provide the corrective action(s) to prevent future convictions/violations.

20. Corporate Felony Conviction and Federal Tax Liability Assurances

a. By entering into this Agreement, the Subrecipient attests that it has not been convicted of a felony criminal violation under Federal law in the 24 months preceding the date of signature.

b. The Subrecipient further attests that it does not have any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

c. For purposes of these assurances, the following definitions apply:

A Corporation includes any entity that has filed articles of incorporation in any of the 50 states, the District of Columbia, or the various territories of the United States [but not foreign corporations]. It includes both for-profit and non-profit organizations.

21. Insolvency, Bankruptcy or Receivership

a. The Subrecipient shall immediately notify the CEC, which will in turn notify the DOE of the occurrence of any of the following events:

i. t he Subrecipient, or its parent's filing of a voluntary case seeking liquidation or reorganization under the Bankruptcy Act;

ii. the Subrecipient’s consent to the institution of an involuntary case under the Bankruptcy Act against the Subrecipient, or its parent;

iii. the filing of any similar proceeding for or against the Subrecipient, or its parent, or its consent to, the dissolution, winding- up or readjustment of the Subrecipient’s debts, appointment of a receiver, conservator, trustee, or other officer with similar powers over the Subrecipient under any other applicable state or federal law; or

iv. t he Subrecipient’s insolvency due to its inability to pay its debts generally as they become due.

b. Such notification shall be in writing and shall:

i. specifically set out the details of the occurrence of an event referenced in paragraph (a);

ii. provide the facts surrounding that event; and

iii. provide the impact such event will have on the project being funded by this Award.

c. Upon the occurrence of any of the four events described in the paragraph a., CEC or DOE reserves the right to conduct a review of the Subrecipient’s, award to determine the Subrecipient’s compliance with the required elements of the Award (including such items as cost share, progress towards technical project objectives, and submission of required reports).

If the CEC or DOE review determines that there are significant deficiencies or concerns with the Subrecipient’s performance under the Award, the CEC or DOE reserves the right to impose additional requirements, as needed, including:

i. change the Subrecipient’s payment method; or

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ii. institute payment controls.

d. Failure of the Subrecipient to comply with this term may be considered a material noncompliance of this financial assistance award by the CEC CAM or DOE Contracting Officer.

22. Provisions for Subrecipient’s Contracts

Pursuant to 2 CFR 200.327, if Subrecipient enters into contracts with funding from the Federal Award, Subrecipient must include certain flow down provisions and comply with the following:

a. In accordance with Appendix II to 2 CFR Part 200, in addition to other provisions required by the Federal agency or non-Federal entity, all contracts made by a non-Federal entity under the Federal award must contain provisions covering the following, as applicable:

b. Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate.

c. All contracts in excess of $10,000 must address termination for cause and for convenience by the non- Federal entity including the manner by which it will be affected and the basis for settlement.

d. Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1 .4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964- 1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”

e. Davis-Bacon Act, as amended (40 U.S.C. 3141- 3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- Federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. 3141- 3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non- Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation.

The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity must report all suspected or reported violations to the CEC, which will in turn report to the DOE. The contracts must also include a provision for compliance with the Copeland “Anti- Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled.

The non-Federal entity must report all suspected or reported violations to the CEC, which will in turn report to the DOE.

f. Contract Work Hours and Safety Standards Act (40 U.S.C. 3701- 3708). Where applicable, all ATTACHMENT 3
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contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.

g. Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of “funding agreement” under 37 CFR § 401.2 (a) and the Recipient or Subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the Recipient or Subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency.

h. Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended - Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non- Federal award to agree to comply w ith all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251- 1387). Violations must be reported to the CEC, which will in turn report to the DOE and the Regional Office of the Environmental Protection Agency (EPA).

i. Debarment and Suspension (Executive Orders 12549 and 12689) - A contract award (see 2 CFR 180.220) must not be made to parties listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the Office of Management and Budget (OMB) guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.

j. Byrd Anti-Lobbying Amendment (31 U.S.C. 1352) - Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non- Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award.

k. Procurement of recovered materials.2 CFR 200.323.

l. Prohibition on certain telecommunications and video surveillance equipment or services. 2 CFR 200.216.

m. Domestic preferences for procurements. 2 CFR 200.322.

ATTACHMENT 3
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n. Subrecipient must follow the procurement standards for contracts in 2 CFR 200.317 – 200.327.

23. Final Incurred Cost Audit

In accordance with 2 CFR Part 200 as amended by 2 CFR Part 910, the CEC and DOE reserve the right to initiate a final incurred cost audit on this Award. If the audit has not been performed or completed prior to the closeout of the award, the CEC and DOE retain the right to recover an appropriate amount after fully considering the recommendations on disallowed costs resulting from the final audit.

24. Required Reporting under the Federal Funding and Transparency Act of 2006

a. Public Law 109- 282, the Federal Funding Accountability and Transparency Act of 2006 as amended (FFATA), requires certain disclosures of entities and organizations receiving federal funds. The administrative requirements for complying with FFATA are contained in 2 CFR Part 170. Subrecipient must comply, as applicable, with all FFATA requirements including but not limited to providing CEC with any required data within the timeframe requested by CEC.

b. Unless an exemption applies, CEC must report each action that equals or exceeds $30,000 in Federal funds for a subaward to an “non-federal entity” or “federal agency” as defined in 2 CFR Part 170 to https://www.fsrs.gov.

The Subrecipient must also report each obligating action that equals or exceeds $30,000 in Federal funds to http://www.fsrs.gov

c. Unless an exemption applies, CEC must report the names and total compensation of each of Subrecipient’s five most highly compensated executives for the preceding fiscal year by the end of the month following the month during which CEC made the subaward if:

i. In Subrecipient's preceding fiscal year, Subrecipient received: (a) 80 percent or more of its annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.100 (and subawards); and (b) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and Federal financial assistance subject to the Transparency Act (and subawards)

ii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S.

Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm).

d. A
dditional definitions relevant to this Section are contained in 2 CFR Part 170.

25. Unique Entity Identifier

a. No entity may receive a subaward under this Program from CEC until the Subrecipient entity has provided its Unique Entity Identifier to CEC. CEC may not make a subaward to an entity unless the entity has provided its Unique Entity Identifier number to CEC.

b. Unique Entity Identifier refers to the identifier assigned by the Federal repository, System for Award Management (SAM), to uniquely identify business entities.

c. Entity includes non- Federal entities as defined at 2 CFR 200.1 and also includes all of the ATTACHMENT 3
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following for purposes of this Section:

i. A foreign organization;
ii. A foreign public entity;
iii. A domestic for-profit organization; and
iv. A Federal agency.
v. Subaward has the meaning given in 2 CFR 200.1.
vi. Subrecipient has the meaning given in 2 CFR 200.1.

26. Annual Independent Audits

a. The Subrecipient and its lower tier subrecipients, contractors, and subcontractors must comply with the annual independent audit requirements in 2 CFR 200.500 through 2 CFR 200.521 for institutions of higher education, nonprofit organizations, and state an d local governments (Single audit), and 2 CFR 910.500 through 2 CFR 910.521 for for -profit entities (Compliance audit).

b. The annual independent audits are separate from Government -initiated audits and must be paid for by the Subrecipient and its lower tier subrecipients, contractors, and subcontractors.

To minimize expense, the Subrecipient and its lower tier subrecipients, contractors, and subcontractors may have a Compliance audit in conjunction with its annual audit of financial statements. The financial statement audit is not a substitute for the Compliance audit. If the audit (Single audit or Compliance audit, depending on Subrecipient or lower tier subrecipient, contractor, and subcontractor entity type) has not been performed or completed prior to the closeout of the award, DOE may impose one or more of the actions outlined in 2 CFR 200.339, Remedies for Noncompliance.

27. Integrity and Performance Matters

a. Subrecipient must immediately notify CEC of any civil, criminal, or administrative proceedings as described in part b. of this Section, below.

b. Subrecipient must submit information as directed by CEC about each proceeding that (1) is in connection with the award or performance of a Financial Assistance, cooperative agreement, or procurement contract from the Federal Government; (2) reached its final disposition during the most recent five-year period; and (3) is one of the following:

i. A criminal proceeding that resulted in a conviction (judgment or conviction of a criminal offense by any court of competent jurisdiction, whether entered upon a verdict or a plea, and includes a conviction entered upon a plea of nolo contendere).

ii. A civil proceeding that resulted in a finding of fault and liability and payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

iii. An administrative proceeding, that resulted in a finding of fault and liability and your payment of either a monetary fine or penalty of $5,000 or more or reimbursement, restitution, or damages in excess of $100,000. An administrative proceeding is a non- judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative proceedings, Civilian Board of Contract Appeals proceedings, and Armed Services Board of Contract Appeals proceedings). This includes proceedings at the Federal and State level but only in connection with performance of a Federal contract or Financial Assistance awards. It does not include audits, site visits, corrective plans, or inspection of deliverables.

ATTACHMENT 3
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iv. Any other criminal, civil, or administrative proceeding if (1) it could have led to an outcome described in paragraph i., ii., or .iii., above; (2) it had a different disposition arrived at by consent or compromise with an acknowledgment of fault on your part; and (3) the requirement in this Section to disclose information about the proceeding does not conflict with applicable laws and regulations.

28. Fraud, Waste, and Abuse

a. The mission of the DOE Office of Inspector General (OIG) is to strengthen the integrity, economy and efficiency of DOE’s programs and operations including deterring and detecting fraud, waste, abuse, and mismanagement. The OIG accomplishes this mission pri marily through investigations, audits, and inspections of Department of Energy activities to include grants, cooperative agreements, loans, and contracts. The OIG maintains a Hotline f or
reporting allegations of fraud, waste, abuse, or mismanagement. To report such allegations, please visit https://www.energy.gov/ig/ig‐hotline.

b. T
he Subrecipient must promptly disclose, in writing to the DOE , DOE’s Office of Inspector General and the CEC, whenever in connection with the Federal award (including any activities or subawards thereunder), it has credible evidence of the commission of a violation of Federal criminal law involving fraud, conflict of interest, bribery, or gratuity violations f ound in Title 18 of the United States Code or a violation of the civil False Claims Act (31 U.S.C. 3729 –3733).

The Subrecipient is also required to report matters related to CEC’s integrity and performance. 2 CFR 200.113, including 2 CFR Part 200, Appendix XII.

c. Failure to make the required disclosures can result in any of the remedies described in 2 CFR 200.339. (See also 2 CFR part 180, 31 U.S.C. 3321, and 41 U.S.C. 2313.)

ATTACHMENT 3
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1 RESOLUTION NO. 26-29,677

A RESOLUTION OF THE COUNCIL OF THE CITY OF

BURBANK RATIFYING AND APPROVING GRANT
APPLICATIONS FOR AN AWARD OF $5,186,701 FROM THE

COMMUNITY ENERGY RELIABILITY AND RESILIENCE

INVESTMENT (CERRI) PROGRAM FOR THE BURBANK
GRID FORWARD 12KV CONVERSION PROJECT
(PROPOSED PROJECT) BY BURBANK WATER AND
POWER (BWP), COMMITMENT TO FUND $36,800,000
OVER FISCAL YEAR (FY) 2027-28, FY 2028-29, FY 2029-30,
AND FY 2030-31, AND AUTHORIZING THE BWP GENERAL
MANAGER, AS THE CITY MANAGER’S DESIGNEE, TO

NEGOTIATE, EXECUTE, AND IMPLEMENT ALL REQUIRED

AND RELATED AGREEMENTS AND FORMS WITH THE

CALIFORNIA ENERGY COMMISSION (CEC) AND THE

DEPARTMENT OF ENERGY (DOE)

THE COUNCIL OF THE CITY OF BURBANK FINDS:

A. Burbank Water and Power conducts an annual program focused on upgrading 4kV distribution grid infrastructure to meet 12kV standards.

B. The California Energy Commission (CEC) has made $5,186,701 available to support the distribution grid upgrade efforts under the Community Energy Reliability And Resilience Investment (CERRI) Program Round 2 (GFO-23-312-r2).

C. The CERRI Program is funded under the federal Infrastructure Investment and Jobs Act (IIJA) to the CEC, and as the direct “Recipient” of the IIJA funds, the CEC has entered into an agreement (Federal Grant Agreement) with the DOE to administer the distribution of funds to “Subrecipients”.

D. The City of Burbank (City) and BWP submitted an application to the CEC’s GFO-23-312-r2 for a grant funding opportunit y under the CERRI Program Round 2 for proposed upgrades to the 4kV distribution grid infrastructure (Proposed Project).

E. On December 1, 2025, BWP received notice from the CEC staff that the Notice of Proposed Award for GFO-23-312-r2 includes proposed funding for $5,186,701 for the Proposed Project grant application as a “Subrecipient”.

F. The Department of Energy (DOE) will conduct a final review of the application beginning on January 30, 2026. Part of that application package requir es a match share commitment for funding the project in its entirety in order to receive the final approval. The commitment would be for City Council to include funds of $36,800,000 in future budget years FY 2027-28, FY 2028-29, FY 2029-30, and FY 2030-31 for use in the Proposed Project.
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26-29,677
2 G. After final DOE approval is received, CEC and BWP will work on finalizing an agreement and seek to begin the project by July 2027.

H. The California Code of Regulations , Title 14, Division 6, Chapter 3, Article 19, Section 15301 exemption relates to work on existing facilities of publicly -owned utilities that provide electric power amongst other services, the project scope will be upgrading and replacing existing BWP facilities and therefore qualifies for the exemption.

I. California Code of Regulations , Title 14, Division 6, Chapter 3, Article 19, Section 15302 exemption relates to replacement or reconstruction work. Replacement of a commercial structure with a new structure of substantially the same size, purpose, and capacity is exempt. Additionally, replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity. This project will be replace existing infrastructure with new infrastructure in the same place and the capacity of load to be served will remain the same and therefore qualifies for the exemption.

J. California Code of Regulations , Title 14, Division 6, Chapter 3, Article 19, Section 15303 exemption relates to new construction of electric lines to serve new construction, which there may be additional circuit added to serve new customers in these areas and therefore qualifies for the exemption.

K. NEPA Categorical Exclusions under 10 CFR 1021, Subpart D, Appendix B, exclusion B4.6 relates to additions and modifications to transmission facilities, specific activities include replacement of poles, conductor, transformers and cross arms, which are contained in the scope of the project and therefore qualifies for the exclusion.

L. NEPA Categorical Exclusions under 10 CFR 1021, Subpart D, Appendix B, exclusion B4.11 relates to electric power substations and interconnection facilities. This project scope covers the interconnection to these substations and grouping existing load to be served by different stations and therefore qualifies for the exclusion.

M. NEPA Categorical Exclusions under 10 CFR 1021, Subpart D, Appendix B, exclusion B4.13 relates to upgrading and rebuilding existing powerlines; all the work included in the scope focuses on rebuilding existing powerlines and related equipment and therefore qualifies for the exclusion.

N. It is in the best interest of the City, on behalf of BWP, to ratify and approve the Proposed Project grant application, to accept the grant award, and to authorize and direct the BWP General Manager as the City Manager’s designee, to execute, negotiate, and implement all required and related agreements and forms with the CEC, and other subcontractors and vendors, to commit $36,800,000 in funding for the Proposed P roject in future budget years FY 2027-28, FY 2028-29, FY 2029-30, and FY 2030-31, and to implement and carry out the Proposed Project subject to the terms and conditions required by the CEC for the CERRI funding.

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26-29,677
3 THE COUNCIL OF THE CITY OF BURBANK RESOLVES:

1. The City ratifies, approves and accepts the grant applications and the associated Notice of Proposed Award for GFO-23-312-r2 that includes $5,186,701 for the Proposed Project grant application by BWP.

2. That the General Manager of BWP, as designee of the City of Burbank City Manager, is hereby authorized and directed to execute, negotiate, and implement all required and related agreements and forms with the CEC, and other subcontractors and vendors, and to implement the Proposed Project subject to all terms and conditions required by the CEC for the CERRI funding, subject to review and approval of the City Attorney’s Office and up to an amount available within any City Council–approved Fiscal Year Budget.

3. Commit to include funds in the budget for the Proposed Project of $36,800,000 for use across FY 2027-28, FY 2028-29, FY 2029-30, and FY 2030-31.

4. The General Manager of BWP, as designee of the City of Burbank City Manager, is hereby authorized and directed to submit any required documents, invoices, and reports required to obtain grant funding and any other documents, invoices and reports required under any agreements with the CEC.

5. Execute any other ancillary documents, including amendments and letters, in form and substance satisfactory to the City Attorney’s Office and up to an amount available within any City Council–approved Fiscal Year Budget; and

6. Accept all grant funds under these agreements.

7. The City finds that the Proposed Project has less than significant effects, and involves existing facilities, reconstruction and replacement of components within such existing facilities, and new construction or conversion of small structures and therefore is categorically exempt under Sections 15301, 15302, and 15303 of the California Code of Regulations, Title 14, Division 6, Chapter 3, Article 19.

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26-29,677
4 8. The City finds that the Proposed Project has less than significant effects, and involves additions and modifications to transmission facilities, electric power substations and interconnection facilities, and upgrading and rebuilding existing power lines and therefore qualifies for categorical exclusion under exclusions B.4.6, B.4.11, and B.4.13, of Title 10, Code of Federal Regulations 1021, Subpart D, Appendix B.

PASSED and ADOPTED this 13th day of January 2026.

_s/Tamala Takahashi__________
Tamala Takahashi
Mayor

Approved as to Form:

Attest: Office of the City Attorney

_s/Kimberley Clark_____________ By: _s/Christopher Chwang_____ Kimberley Clark, City Clerk Christopher Chwang Senior Assistant City Attorney

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF BURBANK )

I, Kimberley Clark, City Clerk of the City of Burbank, do hereby certify that the foregoing Resolution was duly and regularly passed and adopted by a vote of the Council of the City of Burbank at its regular meeting held on the 13th day of January 2026, by the following vote:

AYES: Anthony, Perez, Rizzotti, Mullins, and Takahashi.

NOES: None.

ABSENT: None.

_s/Kimberley Clark_____________
Kimberley Clark, City Clerk

187
1 STAFF REPORT
DATE: January 13, 2026
TO: Justin Hess, City Manager
FROM: Danny Alvarez, Fire Chief
VIA: Christine Alles, Fire Administrator
BY: Brigitte Le, Administrative Analyst I
SUBJECT: Adoption of a Resolution Authorizing the Execution of a Grant Agreement with California Fire Foundation for Disaster Relief and Recovery, Acceptance of Grant Funds in the Amount of $25,000, and Amending the Fiscal Year 2025-26 Budget by Appropriating Funds Towards the Burbank Fire Department’s Wildland Program

RECOMMENDATION
Adopt A RESOLUTION OF THE COUNCIL OF THE CITY OF BURBANK AUTHORIZING

THE EXECUTION OF A GRANT AGREEMENT WITH CALIFORNIA FIRE

FOUNDATION FOR DISASTER RELIEF AND RECOVERY, ACCEPTANCE OF GRANT FUNDS IN THE AMOUNT OF $25,000 AND AMENDING THE FISCAL YEAR 2025- 26

BUDGET BY APPROPRIATING FUNDS TOWARDS THE BURBANK FIRE
DEPARTMENT’S WILDLAND PROGRAM.

BACKGROUND
The California Fire Foundation (CFF) is a nonprofit organization that provides financial and emotional support to firefighters and their families, honor s fallen firefighters, and assists communities affected by fires and other disasters. Following the destructive impacts of the Palisades and Eaton F ires, CFF launched its Disaster Relief & Recovery Grant to fund specialized firefighting equipment, first responder training, public education, vegetation mitigation and f uels reduction, and c ommunity relief and r ecovery in Los Angeles and Ventura counties . This grant supports California -based fire agencies, local

FIRE DEPARTMENT
Consent Calendar
Item #9
188
2 projects focus on keeping their communities and first responders safe as well as offering recovery assistance.

DISCUSSION
Approximately 40 percent of the Burbank Fire Department’s (BFD) primary response area (or 4,264 acres) falls within moderate, high, or very high Fire Hazard Severity Zones.

These zones are designated by the California Department of Forestry and Fire Protection (CAL FIRE) and assess fire hazard based on factors such as topography, ember cast, and vegetation. Burbank’s fire hazard severity zones increased by 25% following state updates to the 2025 Fire Hazard Severity Zone maps, expanding the areas in which BFD enforces defensible space and home hardening requirements. Given Burbank’s geographic location along the Verdugo foothills and its wildland urban interface, BFD must also plan for intensifying wildfire threat s. The Bethany Fire in June 2025 was Burbank’s most recent notable wildfire spanning the course of three days. In an effort to prepare for these types of incidents, BFD conducts tri -shift wildland fire training and participates in Los Angeles County’s annual brush drill. BFD further provides automatic and mutual aid for over 40 west coast wildland incidents annually, including approximately 20 local incidents, with the average deployment lasting eight days.

Given the unique nature of wildland firefighting, personal protective equipment (PPE) for these types of incidents must be durable, lightweight, provide protection, and reduce heat stress. Wildland jackets have key differences from turnouts coats worn during an all -risk structure fire and are typically single layer, designed to breath more for natural cooling , and often worn for 24-hour shifts in rugged terrain. In addition to their main function during wildland incidents, these jackets may also be worn during wildland training, rolling hose, incident wrap up, and support activities when responding to an incident.

BFD firefighters must be equipped with adequate PPE for incident response and training.

The CFF Disaster Relief and Recovery Grant for $25,000 will allow BFD to purchase new wildland jackets and outfit future hires. These wildland jackets will increase personnel safety through features such as improved flame-resistant fabric for a stronger thermal barrier during intense heat, increased durability to withstand harsh conditions and extend useful life, and reflective striping with high -visibility colors for better recognition by firefighter crews and aircraft during incidents. Also, the improved lightweight, breathable wildland jackets have cooling technology to help regulate body temperature and reduce the risk of heat exhaustion. They are less bulky, allowing firefighters to move more freely, which lowers fatigue and allows them to work longer hours with lower health risks. The wildland jackets ha ve a lifespan of between five to ten year s, depending on several factors, and align with CAL FIRE and National Fire Protection Association (NFPA) specifications.
firefighter associations, federally recognized tribes, and nonprofit organizations whose 189
3 ENVIRONMENTAL REVIEW
This grant has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and as such, is not a “project” subject to the requirements of the California Environmental Quality Act (CEQA) 14 Cal. Code Regs § 15378.

FISCAL IMPACT
Staff is requesting City Council authority to execute a grant agreement, accept the funds, and amend the Fiscal Year 202 5-26 Adopted Budget by appropriating $25 ,000 from revenue account number 001.FD000.48010.1999.25304 .00000 (General Fund, Fire Department General, Other Intergovernmental Revenue, Miscellaneous, 2025 CFF Grant) to expenditure account 001.FD02A.62300.0000.25304.00000 (General Fund, Fire Suppression, Special Departmental Supplies, 2025 CFF Grant).

CONCLUSION
Execution of the CFF grant agreement and acceptance of the funds will enhance BFD personnel’s safety and health during wildland incidents.

ATTACHMENT
Attachment 1 – Resolution
Attachment 2 – CFF Disaster Relief and Recovery Grant Agreement 190
ATTACHMENT 1
1 RESOLUTION NO. ___________

A RESOLUTION OF THE COUNCIL OF THE CITY OF

BURBANK AUTHORIZING THE EXECUTION OF A GRANT

AGREEMENT WITH CALIFORNIA FIRE FOUNDATION FOR

DISASTER RELIEF AND RECOVERY, ACCEPTANCE OF
GRANT FUNDS IN THE AMOUNT OF $25,000, AND
AMENDING THE FISCAL YEAR 2025 -26 BUDGET BY

APPROPRIATING FUNDS TOWARDS THE BURBANK FIRE
DEPARTMENT’S WILDLAND PROGRAM

THE COUNCIL OF THE CITY OF BURBANK FINDS:

A. The California Fire Foundation (CFF) provides grants to agencies whose projects fund specialized firefighting equipment, first responder training, public education, vegetation mitigation and fuels reduction, and c ommunity relief and recovery in Los Angeles and Ventura counties.

B. Funds will be allocated for improved wildland jackets, which are essential personal protective equipment to combat wildland incidents.

THE COUNCIL OF THE CITY OF BURBANK RESOLVES:

1. City Council hereby approves the execution of a Grant Agreement, and all applicable terms, between the California Fire Foundation and the City of Burbank for Disaster Relief and Recovery and accept the grant funds in the amount of $25,000.

2. The City Manager, or designee, is hereby authorized to execute the Grant Agreement between the California Fire Foundation and the City of Burbank for Disaster Relief and Recovery.

3. The City Manager, or designee is authorized to take any necessary action to effectuate the receiving and appropriating of the grant funds and to execute any future amendments to the Grant Agreement, upon approval by the City Attorney’s Office.

4. The City’s Fiscal Year 2025-26 Annual Budget is amended by appropriating $25,000 from revenue account number 001.FD000.48010.1999.2 5304.00000 (General Fund, Fire Department General, Other Intergovernmental Revenue, Miscellaneous, 2025 CFF Grant) to the following expenditure account:

$25,000 to 001.FD02A.62300.0000.25304.00000 (General Fund, Fire Suppression, Special Departmental Supplies, 2025 CFF Grant).

191

2 5. The Financial Services Director, or designee, is authorized to make such other revisions, changes in summaries, fund totals, grand totals, and other portions of the budget document as necessary to reflect and implement the appropriations specified in this resolution.

PASSED and ADOPTED this ____ day of January, 2026.

___________________________
Tamala Takahashi
Mayor

Approved as to Form:

Attest: Office of the City Attorney

____________________________ By: ________________________ Kimberley Clark, City Clerk Ray Johal
Senior Assistant City Attorney

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF BURBANK )

I, Kimberley Clark, City Clerk of the City of Burbank, do hereby certify that the foregoing Resolution was duly and regularly passed and adopted by a vote of the Council of the City of Burbank at its regular meeting held on the ___ day of January, 2026, by the following vote:

AYES:

NOES:

ABSENT:

____________________________
Kimberley Clark, City Clerk

192
FollowUp California Fire Foundation
Printed On: 5 January 2026
2025 California Fire Foundation’s
Disaster Relief & Recovery Grant
Application 1
2025 California Fire Foundation’s Disaster Relief &
Recovery Grant Application
California Fire Foundation
Question Group
Organization
Name of the department, association or organization applying for grant funds.

Character Limit: 250
Project Name
What is the name of your project?
Character Limit: 100
Decision Date
Character Limit: 10
Amount Awarded
Character Limit: 20

GRANT AGREEMENT
This Grant Agreement contains the terms and conditions of the grant awarded to your department or organization ("Grantee"). By electronically signing this Grant Agreement and accepting grant funds from the California Fire Foundation ("Grantor"), an officer or director of the Grantee makes the following representations and agrees to the obligations and conditions set forth.

The California Fire Foundation requires this agreement to be electronically signed and related forms submitted prior to issuing any grant funds.

If you are not able to utilize all or part of the grant funds awarded for this project, contact us at 800.890.3213 or mailto:[email protected]:[email protected]@cpf.orgmailto:cff [email protected]:[email protected]
Use of Grant Funds*

1. Grant funds shall be expended solely in support of the objectives detailed in your proposal and budget for the above-referenced project.

ATTACHMENT 2
193
FollowUp California Fire Foundation
Printed On: 5 January 2026
2025 California Fire Foundation’s
Disaster Relief & Recovery Grant
Application 2

2. Grant funds shall not be used for lobbying expenditures or to aid in the election or appointment of a public official or in the passage or defeat of a ballot measure.

3. Grantee agrees to defend and hold harmless the Grantor and its officers and employees from and against any claim, including the expenses of investigation and defense of such claim, arising out of or in any way connected with this grant or the expenditure of grant funds.

4. Grantee shall furnish to the Foundation any information concerning a major program or budget change in the proposal.

5. Grantee shall maintain financial records for expenditures and receipts relating to this grant, retaining these records and other supporting documentation that details all grant funds used for the approved proposal and budget.

6.Any unexpended or undisbursed project funds must be reported to the Foundation and may not be retained without prior written approval. Grantee is required to contact the California Fire Foundation to discuss the status and potential return or reallocation of any unspent funds, regardless of the amount.

7. The Foundation reserves the right to discontinue, modify or withhold any payment(s) that might otherwise be due under this grant, to require a refund of any unexpended funds, or both, if, in the Grantor’s judgment, either of the following occur:
•Grant funds have been used for purposes other than those contemplated by this agreement; or
•Such action is necessary to comply with the requirements of any law or regulation affecting either the Grantee’s or the Grantor’s responsibilities under the grant.

Choices
I agree to the above
The http://cafirefoundation.orgCalifornia Fire Foundation prefers to issue grant awards via physical check. A check will be sent by US Mail to the following address you provide:

Grantee's Finance Contact (Name - First and Last)*
Character Limit: 100
Finance Contact's Email Address*
Character Limit: 254
Finance Contact's Phone Number*
Character Limit: 10
Payee*
Name of department, agency or organization that the check is made payable to. 194
FollowUp California Fire Foundation
Printed On: 5 January 2026
2025 California Fire Foundation’s
Disaster Relief & Recovery Grant
Application 3
Important! Payee name listed must match the name provided on the W-9 below.

Character Limit: 100
Payee Address*
Address that the check should be sent to via US Mail
Example:

North County Relief Organization
Attn: Accounting
1234 Southern Street
SoCal, CA 56789
Character Limit: 250
W-9*
Upload a completed W-9 for the grantee (download a blank one here) Important! The uploaded W-9 must include a signature and date, and the name provided on the W-9 must match the payee name listed in the Disbursement of Funds section above.

PDF
File Size Limit: 5 MB
Compliance*

1. Grantee shall not engage in any activity that is inconsistent with the terms of this Grant Agreement, including using these funds in a fashion inconsistent with the Grantor’s status as an organization exempt from taxation under Internal Revenue Code Section 501(c)(3) and related IRS regulations and rulings.

2. Grantee shall not, directly or indirectly, engage in, support, or promote violence or terrorist-related activities.

Choices
I agree to the above
Cooperation*

1. Grantee shall cooperate with the Grantor in supplying additional information or in complying with any procedures which might be required by any governmental agency in order for the Grantor to establish the fact that it has observed all requirements of the law with respect to this grant.

Choices
I agree to the above
195
FollowUp California Fire Foundation
Printed On: 5 January 2026
2025 California Fire Foundation’s
Disaster Relief & Recovery Grant
Application 4
Partnership Recognition*
It is an expectation that Grantee publicly acknowledges this award. In recognition of the funding partnership, Grantee agrees to:

1. Acknowledge California Fire Foundation's support in your public communication(s) -- referencing these toolkits (ENGLISH | SPANISH), which contain graphics, social post ideas, sample quotes, newsletter/website copy and example press releases;

2. Always use our full name -- California Fire Foundation -- when publicly referencing the partnership; and

3. Include this written acknowledgement when referencing the grant: Funding for this project was made possible with a grant in partnership with the California Fire Foundation.

Choices
I agree to the above
Grant Reporting*

1. Grantee shall submit a brief final impact report through the Grantor's online grants' portalno later than 45 calendar days after the end date of Grantee's project or within one year of receiving grant funds, whichever occurs first. ***NOTE: Access to the final impact report will appear on Grantee's dashboard in the portal shortly after this agreement is submitted and Grantor has issued award.

2. Grantee's final report shall include:
•A summary of what was accomplished within the project period via the expenditure of grant funds;
•The status of project objectives with respect to how grant funds were expended to attain said objectives;
•A description of progress made, including any challenges, opportunities, or outcomes;
•Media, including links to pictures and/or video clips highlighting Grantee's project; and
•A run-down of grant-related expenditures, including applicable receipts and/or invoices.

Failure to submit a final report as required may result in the Grantee being deemed ineligible for future grant opportunities from the California Fire Foundation.

Choices
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ACCEPTANCE
By electronically signing this Grant Agreement below, the Grantee's signatory represents to the Grantor that they have the authority to sign this agreement on behalf of the Grantee. This grant 196
FollowUp California Fire Foundation
Printed On: 5 January 2026
2025 California Fire Foundation’s
Disaster Relief & Recovery Grant
Application 5
may be withdrawn if you do not accept and submit a completed grant agreement within 14 calendar days.

By selecting the “I Accept Grant Terms and Conditions” below, Grantee agrees to accept and comply with the stated terms and conditions of this grant. *
Choices
I Accept Grant Terms and Conditions
Name of Signatory (First, MI and Last)*
DISCLAIMER: By typing your name below you are signing this Grant Agreement electronically. You agree that your electronic signature is the legal equivalent of your manual signature on this agreement.

Character Limit: 150
Signatory's Title*
Character Limit: 100
The California Fire Foundation truly values this opportunity to partner with you on your project and wishes you every success in the coming weeks and months! One submitted, your responses cannot be edited. Carefully review your answers prior to submitting. After submitting your completed Grant Agreement, you will receive an email confirmation from us. If you haven't already, please be sure to mark [email protected] as a safe sender.
197
1 RESOLUTION NO. 26-29,678

A RESOLUTION OF THE COUNCIL OF THE CITY OF

BURBANK AUTHORIZING THE EXECUTION OF A GRANT

AGREEMENT WITH CALIFORNIA FIRE FOUNDATION FOR

DISASTER RELIEF AND RECOVERY, ACCEPTANCE OF
GRANT FUNDS IN THE AMOUNT OF $25,000, AND
AMENDING THE FISCAL YEAR 2025 -26 BUDGET BY

APPROPRIATING FUNDS TOWARDS THE BURBANK FIRE
DEPARTMENT’S WILDLAND PROGRAM

THE COUNCIL OF THE CITY OF BURBANK FINDS:

A. The California Fire Foundation (CFF) provides grants to agencies whose projects fund specialized firefighting equipment, first responder training, public education, vegetation mitigation and fuels reduction, and c ommunity relief and recovery in Los Angeles and Ventura counties.

B. Funds will be allocated for improved wildland jackets, which are essential personal protective equipment to combat wildland incidents.

THE COUNCIL OF THE CITY OF BURBANK RESOLVES:

1. City Council hereby approves the execution of a Grant Agreement, and all applicable terms, between the California Fire Foundation and the City of Burbank for Disaster Relief and Recovery and accept the grant funds in the amount of $25,000.

2. The City Manager, or designee, is hereby authorized to execute the Grant Agreement between the California Fire Foundation and the City of Burbank for Disaster Relief and Recovery.

3. The City Manager, or designee is authorized to take any necessary action to effectuate the receiving and appropriating of the grant funds and to execute any future amendments to the Grant Agreement, upon approval by the City Attorney’s Office.

4. The City’s Fiscal Year 2025-26 Annual Budget is amended by appropriating $25,000 from revenue account number 001.FD000.48010.1999.2 5304.00000 (General Fund, Fire Department General, Other Intergovernmental Revenue, Miscellaneous, 2025 CFF Grant) to the following expenditure account:

$25,000 to 001.FD02A.62300.0000.2 5304.00000 (General Fund, Fire Suppression, Special Departmental Supplies, 2025 CFF Grant).

198
26-29,678
2 5. The Financial Services Director, or designee, is authorized to make such other revisions, changes in summaries, fund totals, grand totals, and other portions of the budget document as necessary to reflect and implement the appropriations specified in this resolution.

PASSED and ADOPTED this 13th day of January 2026.

_s/Tamala Takahashi__________
Tamala Takahashi
Mayor

Approved as to Form:

Attest: Office of the City Attorney

_s/Kimberley Clark______________ By: _s/Ray Johal______________ Kimberley Clark, City Clerk Ray Johal
Senior Assistant City Attorney

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF BURBANK )

I, Kimberley Clark, City Clerk of the City of Burbank, do hereby certify that the foregoing Resolution was duly and regularly passed and adopted by a vote of the Council of the City of Burbank at its regular meeting held on the 13th day of January 2026, by the following vote:

AYES: Anthony, Perez, Rizzotti, Mullins, and Takahashi.

NOES: None.

ABSENT: None.

_s/Kimberley Clark______________
Kimberley Clark, City Clerk

199
1 STAFF REPORT

PARKS AND

RECREATION
DATE: January 13, 2026
TO: Justin Hess, City Manager
FROM: Marisa Garcia, Parks and Recreation Director
VIA: Erin Barrows, Recreation Services Manager
BY: Roxana Tabibi, Social Services Supervisor - Nutrition SUBJECT: Acceptance of an Additional $382,630 from the Los Angeles County Aging and Disabilities Department - F unding for the Contracted Elderly Nutrition Program and Related Amendment of the Fiscal Year 2025 –2026 Adopted Budget

RECOMMENDATION

1. Accept $382,630 from the County of Los Angeles Aging and Disabilities Department, Net County Cost (NCC) and Modernizing Older Californias Act (MOCA) Funding, and Intensive Program (NSIP) Funding to extend the Contracted Elderly Nutrition Program (ENP) Older Americans Act Title III C -1 and Title III C -2 Services and Approve the Executed Elderly Nutrition Program Amendment One.

2. Amend the Fiscal Year (FY) 2025-2026 Adopted Budget as follows upon receipt of the grant funds in FY 2025- 2026 by appropriating $36 2,930 (NCC funding $87,000, MOCA funding $250,000 and NSIP funding $ 25,930) from revenue account 001.PR000.48010.1007.000000 (General Fund, Other Intergovernmental Revenue, Los Angeles County Aging and Disabilities Department Nutrition State C1) to expenditure account 001.PR42A.62300.0000.000000 (General Fund, Supplemental Nutrition Program, Special Department Supplies) and appropriating $19,700 ( NSIP C2 Funding $19,700) from revenue account 001.PR000.48010.1008.000000 (General Fund, Other Intergovernmental Revenue, Los Angeles County Aging and Disabilities Department Nutrition State C2) to account number 001.PR42A.62300.0000.000000 (General Fund, Supplemental Nutrition Program, Special Department Supplies).

BACKGROUND
Consent Calendar
Item #10
200
2 (C-1) and home- delivered meals (C-2) to seniors through its Supplemental Nutrition Services Program (Program). The Program is responsible for providing over 121,000 C- 1 and C-2 meals annually. The primary goal of the Program is to provide nutritious , balanced meals with in a safe, friendly, supportive group setting in conjunction with a variety of community-based services that maximize seniors’ independence and quality of life.

In 2003, the Los Angeles (LA) County Department of Workforce Development, Aging and Community Services established its ENP and entered into an agreement with the State of California to implement the nutrition program. LA County receives funding to support the ENP and partners with local agencies to assist in providing congregate meals and supportive service programs. Funds are allocated to sub- recipients for a one- year ENP sub-award term with up to three annual renewal options for a maximum term of four years.

The City is sub-recipient of the County’s ENP program and has successfully received grant funding on an annual basis. Most recently, in July 2025, the City was awarded baseline funding in the amount of $690,000.

C-1: The Hybrid Meal Distribution Program
C-1 provides mobile seniors with nutritious lunches in a congregate setting five days a week and a grab -and-go service two days a week at three sites (Joslyn Adult Center, Tuttle Center, and McCambridge Recreation Center) . The three-course, on-site lunches in a group setting provide opportunities for socialization and companionship.

C-2: The Home Delivered Meal Program
C-2 offers meals seven days a week for individuals who meet the following criteria: frail and homebound by reason of illness, disability, or otherwise isolated; the spouse of any older individual who is in the program (regardless of age or condition); and any disabled person who resides at a home with an older individual. In addition, the C-2 Program offers a grab-and-go service two days a week. Home delivered meals are transported from the Program’s central kitchen at McCambridge Recreation Center via City-owned vehicles to eligible recipients or via approved registered Burbank Volunteer Program (BVP) volunteers equipped with City hot bags and ice chests to ensure proper food temperatures.

Meals for both Programs are currently being prepared by Trio Community Meals, a caterer on the LA County Approved Caterers list . City staff located at the McCambridge Recreation Center’s central kitchen also contribute to meal preparation. The meals comply with State and County laws, ensuring the safe and sanitary management of food, equipment, and supplies, encompassing storage, preparation, service, and delivery.

The ENP grant prohibits the City from charging seniors for their meals, and income verification is not required to participate in the program. However, voluntary contributions Since 1973, the City of Burbank (City) has been dedicated to offering congregate meals 201
3 aged 60 and older is $2 per meal, while individuals aged 59 and younger are required to pay a $4 fee per meal. The suggested contribution amount for C-2 program participants is $3 per meal.

Consistent with the City’s Administrative Procedure I -10, Grants Administration, grants greater than $5,000 or more should be formally accepted by the City Council (Council) at a regularly scheduled meeting.

DISCUSSION
Since March 2020, with the onset of the COVID-19 pandemic, the operation and demand of the City’s Nutrition Program have increased significantly and continue to evolve. In response, t he City’s Nutrition Team implemented various meal distribution models, including innovative approaches such as drive -thru service and grab-and-go meals, in addition to the traditional congregate meal and home-delivery meals. While the drive-thru method has since been discontinued, the grab-and-go option remains in place, reflecting sustained and increased demand for senior nutrition services.

Although the number of meals served has grown substantially , County funding has not kept pace with the demand, resulting in a higher level of City subsidy required to adequately support program operations. Staff has been proactive in working with the County by providing all required documentation and successfully securing baseline funding in the amount of $690,000 for FY 2025-26. Recognizing that this baseline funding alone is insufficient to off-set the increase costs to support ongoing operational needs, staff promptly initiated efforts to secure additional financial support.

In October 2025, the City was awarded an additional $382,630 in NCC, MOCA, and NSIP C-1 and C-2 funding from the LA County Aging and Disabilities Department, resulting in the County’s recent approval of Amendment No. 1 (Attachments 1 and 2) . The supplemental allocation includes $362,930 for Title III-C-1 services and $19,700 for Title III-C-2 services for FY 2025-26. These funds will support program operations for several additional months, helping to reduce the reliance on the City’s general fund.

ENVIRONMENTAL REVIEW
This activity involves administering services to senior and disabled populations and administrative changes to the FY 202 5-26 Adopted Budget and has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and as such, is not a “project” subject to the requirements of the California Environmental Quality Act (CEQA) 14 Cal.

Code Regs § 15378.

FISCAL IMPACT
Funding for the City’s Supplemental Nutrition Services Program is included in the FY 2025-26 Adopted Budget. The ENP funding from the County provides revenue to offset are accepted and welcomed. The suggested contribution for C-1 program participants 202
4 The additional $382,630 in funding will be allocated as follows:

Title III-C-1 Hybrid Meal Distribution $ 362,930
(OAA Title lll-C-1 and NCC funding $ 87,000, MOCA f unding $250,000 and NDIP C -1 funding $25,930)
Title III-C-2 Home Delivered Meals $ 19,700
(NSIP C-2 funding $19,700)
Total $382,630
Staff requests that Council accept the additional OAA Titl e lll-C-1 and NCC funding, MOCA funding, and NSIP C -1 and NSIP C-2 funding in the amount of $ 382,630 and amend the FY 2025-26 Adopted Budget as follows:

1. Appropriate $362,930 from revenue account 001.PR000.48010.1007.000000 (General Fund, Parks and Recreation General, Other Intergovernmental Revenue, Los Angeles County Aging and Disabilities Department Nutrition State C1) to expenditure account 001.PR42A.62300.0000.000000 (General Fund, Supplemental Nutrition Program, Special Department Supplies).

2. Appropriate $19,700 from revenue account 001.PR000.48010.1008.000000 (General Fund, Parks and Recreation General, Other Intergovernmental Revenue, Los Angeles County Aging and Disabilities Department Nutrition State C2) to account number 001.PR42A.62300.0000.000000 (General Fund, Supplemental Nutrition Program, Special Department Supplies).

CONCLUSION
The City’s Supplemental Nutrition Services Program provides vital services that enhance the independence, socialization, and quality of life for senior residents . City Council’s acceptance and approval of an additional $382,630 in NCC, MOCA, and NSIP C-1 and C-2 funding from the LA County Aging and Disabilities Department will further support the City’s valued congregate and home-delivered meals services.

ATTACHMENTS
Attachment 1 – FY 2025-26 County of LA Aging and Disabilities Department ENP Allocation Letter OAA & Net County Cost (NCC) MOCA funding and NSIP C1 and C2 funding.

Attachment 2 – Executed Elderly Nutrition Program Amendment One a portion of the program costs.
203

BOARD OF SUPERVISORS
Hilda L. Solis
Holly J. Mitchell
Lindsey P. Horvath
Janice Hahn
Kathryn Barger

EXECUTIVE LEADERSHIP
Maral V. Karaccusian
Interim Director

Lorenza C. Sánchez
Chief Deputy Director

Dawnna Lawrence
Interim Administrative Deputy II

Anna Avdalyan
Assistant Director

Dr. Solomon Shi beshi
Assistant Director

Victoria Jump
Assistant Director

Ivan Pacheco
Chief Information Officer

G E T I N T O U C H
510 S. Vermont Avenue , Suite 1100
Los Angeles, CA 90020
ad.lacounty.gov
[email protected]

Aging & Adult Information & Assistance Line:
(800) 510 -2020
Report Elder Abuse:
(877) 477 -3646
Community & Senior Centers:
(800) 689 -8514
Disability Information &
Access Line:
(888) 677 -1199

REVISED 11/13/2025
October 16, 2025

City of Burbank
Attention: Justin Hess
1301 West Olive Avenue
Burbank, CA 91506

FISCAL YEAR 2025-26 ADDITIONAL FUNDING

ALLOCATION FOR ELDERLY NUTRITION

PROGRAM SERVICES

Dear Mr. Hess:

County of Los Angeles Aging and Disabilities Department (County) intends to amend City of Burbank ’s (Subrecipient’s) Elderly Nutrition Program (ENP) Subaward. The Subaward
Amendment information is outlined below

• Purpose: Subrecipient will utilize additional baseline - Net County Cost (NCC) and additional Modernizing Older
Californians Act (MOCA) funding to provide defined and
contracted ENP Congregate Meal Services during Fiscal
Year (FY) 202 5-26. Subrecipient will also utilize Nutrition Services Incentive Program (NSIP) funding to supplement the cost of food used for Congregate Meals and Home -
Delivered Meals during FY 2025-26.

• Subaward Number: ENP252601
• Amendment Number: One

• Subaward Term: July 1, 2025 through June 30, 2026

• Total Funding Allocation: $382,630
o Additional baseline NCC funds: $87,000

o Additional MOCA funds: $250,000
o NSIP funds: $45,630

• Period Funds are available for use (Subject to execution of Subaward): July 1, 2025 – June 30, 2026
• Service Area: Supervisorial District 5
Attachment 1
204

FY 2025-26 Additional Funding Allocation
Elderly Nutrition Program
City of Burbank

• Funding Source(s) and Service Category(ies) are as follows:

Funding
Source Service Category Unit
Rate
Allocation Amount Total
Allocation
Amount Baseline
& MOCA
Additional
Baseline
NCC
Additional

MOCA NSIP
OAA Title
III C-1 &
NCC
Congregate Meals $12.21 $278,600 $87,000 $365,600 1
MOCA Congregate Meals $12.21 $24,300 $250,000 $274,300 2 NSIP
Congregate Meals $0.71
$1.00 $25,930 $25,930 3
Home-Delivered Meals $0.71
$1.00 $19,700 $19,700 4
Total Additional Funding $382,630
Original Baseline and MOCA Funding
(Refer to FY 2025-26 Original Baseline and MOCA Funding Allocation Letter) $690,000 Subaward Sum Year 1 (SSY1)
(Additional Baseline NCC, Additional MOCA, NSIP, Original Baseline and MOCA Funding) $1,072,630

1- 4 Complete one (1) budget and one (1) MPS for each total allocation amount.

If you have any questions, please contact Lynn Tran of my staff by phone or e-mail as follows:
(323) 513-4214 or [email protected].

Thank you.

Irma Panosian
Irma Panosian, Administrative Services Manager III
Administrative Services Branch

Attachment 1
205

ELDERLY NUTRITION PROGRAM (ENP)
SUBAWARD PERIOD JULY 2025 - JUNE 2026
SUBAWARD NUMBER ENP252601

AMENDMENT ONE
This Amendment is made and entered into by and between

COUNTY OF LOS ANGELES THROUGH ITS

AGING AND DISABILITIES DEPARTMENT
( Count D
510 South Vermont Avenue
Los Angeles, CA 90020
and

CITY OF BURBANK
( or Subrecipient )
Subrecipient Business Address
1301 West Olive Avenue
Burbank, CA 91506
W
HEREAS, reference is made to that certain document originally entitled "Elderly Nutrition Program (ENP) Subaward Number ENP252601 Subaward Period July 2025 - June 2026
dated July 1, 2025, ( or Subaward ); and
WHEREAS, the parties hereto have previously entered into the above referenced Subaward for the purpose of providing Elderly Nutrition Program (ENP) Services, which include serving congregate meals and home-delivered meals as well as conducting telephone reassurance to the older adult population in Los Angeles County (excluding the City of Los Angeles); and
WHEREAS, County and Subrecipient recognize and agree that specific terms (including, but not limited to, Contract, Subaward, Contractor, Subrecipient, Subcontract, Lower Tier Subaward, Subcontractor and Lower Tier Subrecipient) are used interchangeably throughout this Amendment in order to comply with Federal, State, and County regulations; and
WHEREAS, it is the intent of the parties to amend this Subaward to allocate additional baseline Net County Cost (NCC) funding in the amount of $87,000 , which will be reimbursed to Subrecipient in exchange for additional defined and contracted ENP Congregate Meal Services as specified herein to be provided by Subrecipient during Fiscal Year (FY) 2025-26; and
Attachment 2
206
Elderly Nutrition Program
Subaward Number ENP252601
Amendment One Page 2
WHEREAS, it is the intent of the parties to also amend this Subaward to additional allocate Modernizing Older Californians Act (MOCA) funding in the amount of $250,000, which will be reimbursed to Subrecipient in exchange for additional defined and contracted ENP Congregate Meal Services as specified herein to be provided by Subrecipient during FY 2025-26; and

WHEREAS, it is the intent of the parties to also amend this Subaward to allocate Nutrition Services Incentive Program (NSIP) C1 funding in the amount of $25,930, which will be reimbursed to Subrecipient to supplement the cost of food used for Congregate Meals provided by Subrecipient during FY 2025-26; and

WHEREAS, it is the intent of the parties to also amend this Subaward to allocate NSIP C2 funding in the amount of $19,700 , which will be reimbursed to Subrecipient to supplement the cost of food used for Home-Delivered Meals provided by Subrecipient during FY 2025-26; and

WHEREAS, it is the intent of the parties to also amend this Subaward to provide for the other changes set forth herein; and

WHEREAS, the Subaward provides that changes to its terms may be made in the form of a written Amendment, which is formally approved and executed by the parties.

NOW THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:

I. This Amendment will commence upon execution by all parties.

II. Subparagraph 5.1.3 is deleted in its entirety and replaced as follows:

5.1.3 Subaward Sum Year 1 Funding Source(s)

5.1.3.1 The Subaward Sum Year 1 for this Subaward is comprised of monies which are identified by the funding source(s) or governing statue(s) listed below. The funding source(s) and governing statute(s) authorize County to use these monies to provide Program Services.

5.1.3.2 Older Americans Act (OAA) Title III-B (Supportive Services and Senior Centers) original baseline funds

5.1.3.2.1 Subaward Sum: $1,300

5.1.3.2.2 Service Area: Supervisorial District 5

5.1.3.2.3 Period of Performance: July 1, 2025 June 30, 2026 (consistent with California Department of
Attachment 2
207
Elderly Nutrition Program
Subaward Number ENP252601
Amendment One Page 3
Aging MOU #AP-2425-19, Funding Revision #
2526-03)

5.1.3.2.4 Allocation Letter: Fiscal Year 2025-26 Original Baseline and Modernizing Older Californians
Act Funding Allocation for Elderly Nutrition
Program Services

5.1.3.3 OAA Title III C-1 (Nutrition Services) original baseline funds

5.1.3.3.1 Subaward Sum: $278,600

5.1.3.3.2 Service Area: Supervisorial District 5

5.1.3.3.3 Period of Performance: July 1, 2025 June 30, 2026 (consistent with California Department of
Aging MOU #AP-2425-19, Funding Revision #
2526-03)

5.1.3.3.4 Allocation Letter: Fiscal Year 2025-26 Original Baseline and Modernizing Older Californians
Act Funding Allocation for Elderly Nutrition
Program Services

5.1.3.4 OAA Title III C-2 (Nutrition Services) original baseline funds

5.1.3.4.1 Subaward Sum: $320,700

5.1.3.4.2 Service Area: Supervisorial District 5

5.1.3.4.3 Period of Performance: July 1, 2025 June 30, 2026 (consistent with California Department of
Aging MOU #AP-2425-19, Funding Revision #
2526-03)

5.1.3.4.4 Allocation Letter: Fiscal Year 2025-26 Original Baseline and Modernizing Older Californians
Act Funding Allocation for Elderly Nutrition
Program Services

5.1.3.5 Modernizing Older Californians Act (MOCA) funds for ENP Congregate Meal Services

5.1.3.5.1 Subaward Sum: $24,300

5.1.3.5.2 Service Area: Supervisorial District 5

Attachment 2
208
Elderly Nutrition Program
Subaward Number ENP252601
Amendment One Page 4

5.1.3.5.3 Period of Performance: July 1, 2025 June 30, 2026 (consistent with California Department of
Aging contract #NM-2324-19)

5.1.3.5.4 Allocation Letter: Fiscal Year 2025-26 Original Baseline and Modernizing Older Californians
Act Funding Allocation or Elderly Nutrition
Program Services

5.1.3.6 MOCA funds for ENP Home-Delivered Meal Services

5.1.3.6.1 Subaward Sum: $65,100

5.1.3.6.2 Service Area: Supervisorial District 5

5.1.3.6.3 Period of Performance: July 1, 2025 June 30, 2026 (consistent with California Department of
Aging contract #NM-2324-19)

5.1.3.6.4 Allocation Letter: Fiscal Year 2025-26 Original Baseline and Modernizing Older Californians
Act Funding Allocation for Elderly Nutrition
Program Services

5.1.3.7 Additional baseline NCC funds for ENP Congregate Meal

5.1.3.7.1 Subaward Sum: $87,000

5.1.3.7.2 Service Area: Supervisorial District 5

5.1.3.7.3 Period of Performance: July 1, 2025 June 30, 2026

5.1.3.7.4 Allocation Letter: Fiscal Year 2025-26 Additional Funding Allocation for Elderly Nutrition Program
Services

5.1.3.8 Additional MOCA funding for ENP Congregate Meal Services

5.1.3.8.1 Subaward Sum: $250,000

5.1.3.8.2 Service Area: Supervisorial District 5
Attachment 2
209
Elderly Nutrition Program
Subaward Number ENP252601
Amendment One Page 5

5.1.3.8.3 Period of Performance: July 1, 2025 June 30, 2026 (consistent with California Department of
Aging contract #NM-2324-19)

5.1.3.8.4 Allocation Letter: Fiscal Year 2025-26 Additional Funding Allocation for Elderly Nutrition Program
Services

5.1.3.9 NSIP C1

5.1.3.9.1 Subaward Sum: $25,930

5.1.3.9.2 Service Area: Supervisorial District 5

5.1.3.9.3 Period of Performance: July 1, 2025 June 30, 2026 (consistent with California Department of
Aging MOU #AP-2425-19, Funding Revision #
2526-04)

5.1.3.9.4 Allocation Letter: Fiscal Year 2025-26 Additional Funding Allocation for Elderly Nutrition Program
Services
5 .1.3.10 NSIP C2 funds for ENP Home-Delivered Meal Services

5.1.3.10.1 Subaward Sum: $19,700

5.1.3.10.2 Service Area: Supervisorial District 5

5.1.3.10.3 Period of Performance: July 1, 2025 June 30, 2026 (consistent with California Department of
Aging MOU #AP-2425-19, Funding Revision #
2526-04)

5.1.3.10.4 Allocation Letter: Fiscal Year 2025-26 Additional Funding Allocation for Elderly Nutrition Program
Services
III. Subparagraph 5.10.4 is deleted in its entirety and replaced as follows:

5.10.4 Federal Award Identification Number (FAIN): 2501CAOASS-00; 2501CAOACM-00; 2501CAOAHD-00; and, 2501CAOANS-00
IV. Subparagraph 5.10.7 is deleted in its entirety and replaced as follows:

5.10.7 Amount of Federal Funds Obligated by this Action:

5.10.7.1 Original Subaward: $690,000
Attachment 2
210
Elderly Nutrition Program
Subaward Number ENP252601
Amendment One Page 6

5.10.7.1.1 Original baseline funds: $600,600

5.10.7.1.2 MOCA funds: $89,400 (State funds)

5.10.7.2 Amendment One: $382,630

5.10.7.2.1 Additional baseline NCC funds: $87,000

5.10.7.2.2 Additional MOCA funds: $250,000 (State
funds)

5.10.7.2.3 NSIP funds: $45,630
V. Subparagraph 5.10.8 is deleted in its entirety and replaced as follows:

5.10.8 Total Amount of Federal Funds Obligated to Subrecipient (Subaward Sum Year 1): $733,230 (funds identified in Subparagraphs 5.10.7.1.2 and 5.10.7.2.3 are excluded)
VI. Subparagraph 5.10.9 is deleted in its entirety and replaced as follows:

5.10.9 Total Amount of Federal Award (Maximum Subaward Sum): $733,230 (funds identified in Subparagraphs 5.10.7.1.2 and 5.10.7.2.3 are excluded)
VII. Subparagraph 5.10.10 is deleted in its entirety and replaced as follows:

5.10.10 Federal Award Project Description: Federal Title IIIB 3BSL; Federal Title IIIC1 3C1L; NSIP C1 NC1L; Federal Title IIIC2 3C2L; and, NSIP C2 NC2L

VIII. Subparagraph 5.10.12 is deleted in its entirety and replaced as follows:

5.10.12 Assistance Listings Number and Title: 93.044
Special Programs for the
Aging, Title III, Part B (Grants for Supportive Services and Senior Centers);

93.045 Special Programs for the Aging, Title III, Part C (Nutrition Services); and, 93.053 Nutrition Services Incentive Program

IX. Subparagraph 8.25.1 is deleted in its entirety and replaced as follows:

8.25.1 Commercial General Liability

8.25.1.1 Insurance (providing scope of coverage equivalent to ISO policy form CG 00 01), naming County and its Agents as an additional insured, with limits of not less than:

Attachment 2
211
Elderly Nutrition Program
Subaward Number ENP252601
Amendment One Page 7
General Aggregate: $2 million
Products/Completed Operations Aggregate: $1 million
Personal and Advertising Injury: $1 million
Each Occurrence: $1 million

X. 1.1 (Budget) Amendment 1 {FY 2025-26 Additional Baseline Funding is added, is an addendum to "Exhibit B1.1 (Budget)", and is incorporated herein by reference.

XI. 1.2 (Budget) Amendment 1 {FY 2025-26 Additional MOCA Funding is added, is an addendum to "Exhibit B1.2 (Budget)", and is incorporated herein by reference

XII. 1.3 (Budget) Amendment 1 {FY 2025-26 NSIP Funding and is incorporated herein by reference

XIII.

2.3 (Budget) Amendment 1 {FY 2025-26 NSIP Funding and
is incorporated herein by reference

XIV. 1.1 (Mandated Program Services) Amendment 1 {FY 2025-26 Additional Baseline Funding 1.1
(Mandated Program Service) is incorporated herein by reference.

XV. C1.2 (Mandated Program Services) Amendment 1 {FY 2025-26 Additional MOCA Funding C1.2
(Mandated Program Services)", and is incorporated herein by reference

XVI. C1.3 (Budget) Amendment 1 {FY 2025-26 NSIP Funding and is incorporated herein by reference

XVII.

C2.3 (Budget) Amendment 1 {FY 2025-26 NSIP Funding and is incorporated herein by reference

XVIII.
which is
incorporated herein by reference.

XIX.
and Reporting Requirements) (Rev. 09 , which is incorporated herein by reference.

XX. The Fiscal Year 2025-26 Additional Funding Allocation for Elderly Nutrition Program Services funding allocation letter is incorporated herein by reference.

Attachment 2
212
Elderly Nutrition Program
Subaward Number ENP252601
Amendment One Page 8
All other terms and conditions of the Subaward will remain in full force and effect. //
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Attachment 2
213
IN WITNESS WHEREOF, the Board of Supervisors of the County of Los Angeles has caused this Amendment One to be subscribed on its behalf by the Interim Director of Aging and Disabilities Department, and the Subrecipient has subscribed the same through its Authorized Representative. The Authorized Representative(s) signing on behalf of Subrecipient warrants under penalty of perjury that he or she is authorized to bind Subrecipient.

COUNTY OF LOS ANGELES
By
Maral V. Karaccusian, Interim Director Date
County of Los Angeles
Aging & Disabilities Department

SUBRECIPIENT
City of Burbank
Subrecipient
ENP252601
Subaward Number
By
Name of Authorized Date
Representative

Title
Approved as to Form:

Signature

OFFICE OF COUNTY COUNSEL
Dawyn R. Harrison, County Counsel
By
Name of Authorized Representative Date
By
Airionna Whitaker
Deputy County Counsel
Title

Signature
Attachment 2
214
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

N/A
Date: 10/23/2025
-$ [Enter]
50,000$
(5) Funding Amount for Equipment (Other) reflected as SF must match the Equipment (Other) Funding Amount reflected in Exhibit C1.1 (Mandated Program Services), Section I (Units of Service Summary). (6) Grand Total Funding Amount under Column (F) Total Funding Amount must match Grand Total Funding Amount reflected in Exhibit C1.1 (Mandated Program Services), Section I (Units of Service Summary), Column (E) Funding Amount.
[Enter] -$
- $ - $

COUNTY USE ONLY
Assigned Program Analyst:

Assigned Contract Analyst:

Jorge Pena
Lynn Tran
[Enter]
NOTE:
(1) The SSY1 for each Service Category must match the SSY1 Cash Other reflected in Exhibit C1.1 (Mandated Program Services), Section I (Units of Service Summary) for each Service Category. (2) The SF for each Service Category must match the SF reflected in Exhibit C1.1 (Mandated Program Services), Section I (Units of Service Summary) for each Service Category. (4) Funding Amount for Equipment (Purchase(s)) reflected under SSY1 and SF must match the Equipment (Purchase(s)) Funding Amount reflected in Exhibit C1.1 (Mandated Program Services), Section I (Units of Service Summary).

Grand Total (6)
(3) The minimum required total mach is twelve percent (12%) of SSY1.

Equipment Purchase(s) Approved by:
365,600 $ - $
Equipment (Purchases) (4)
(818) 235 5402
Phone Number
Social Services Supervisor- Nutrition
(2)

IN-KIND
Phone Number
963,865$
(F)
TOTAL

FUNDING
(B+C+D+E)
[Enter]
(2)

IN-KIND
(1)
CASH
Job Title
(1)
CASH
OTHER
(2)
CASH
NSIP
Prefix
Congregate Meals N/A
(D)

NON-MATCH
(E)

PROGRAM
INCOME
Project Manager
(1)
CASH
50,000$
SUBRECIPIENT'S FUNDS (SF) (2)
(C)
MATCH (3)
(A)

SERVICE CATEGORY
(B)

SUBAWARD SUM
YEAR 1
(SSY1) (1)
[Enter] [email protected]
Prefix
Erin Barrows
Ext. E-Mail AddressAuthorized Representative
Recreation Services Manager
Job Title
Ms.

Ms.

Angela O'Connor
Prefix Budget Analyst Job Title
Ms.
[email protected](818) 235 5358 [Enter]Roxana Tabibi Zip Code
One Modification Number: N/A
Proncipal Accountant (818) 235 5490
548,265$
[Enter] [email protected]
Phone Number Ext. E-Mail Address

PROGRAM FUNDING SUMMARY
[Enter] [Enter]365,600 $
(1)
CASH
[Enter]
OAA Title III C-1 and Net County Cost (NCC)
Five
E-Mail AddressExt.

EXHIBIT B1.1 (BUDGET)
AMENDMENT 1 {FY 2025-26 ADDITIONAL BASELINE FUNDING)
CA 91506
Zip CodeState
State
CA 91506
Congregate Meal Services
2025-2026
N/A
City of Burbank
ENP252601
Subrecipient's Legal Name:
1301 W. Olive Ave.

Main Administrative Office Address
Burbank
Mailing Address (if different from above) City
(2)
SF
(1)
SSY1

12.21$ 19.98 $
(3)
TOTAL

32.19$
ALL COSTS REPORTED ON THIS BUDGET MUST BE ALLOWABLE, NECESSARY, AND REASONABLE FOR THE PROGRAM SERVICES TO BE PROVIDED.

Lynn Tran
[Enter] N/A
Budget Reviewed and Approved by:

Equipment (Other) (5)
(G)

UNIT RATE
City
Same as above Burbank
- $ 548,265$ 963,865$
Attachment 2
215
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:

Food Service Aid/ Tuttle/ /Gina 100% 4,298$ 12 51,576$ $051,576$ 51,576$ 25,788$ 25,788$
51,576$ 51,576$
12 25,788$
$0
Food Service manager /Supervisor/Site
Manager at Mccambridge 50% 6,642$ 12 39,852$ 38,316$ 1,536$ Site manager at Tuttle site/ Social
Services Coordinator/ Sylvia 100% 6,256$ 12 75,072$ 72,192$ $0
Food Service Aid// McCambridge kitchen
/ Luis Angel 50% 4,298$
Principal Clerk/ Angela 50% 7,572$ 12 45,432$ 3,686$ $041,746$ 45,432$ 39,852$ $0
Site manager at Joslyn site/ Social
Services Coordinator/ Ruby 100% 6,256$ 75,072$
$02,880$ 75,072$
12 75,072$ 72,192$ 2,880$
Congregate Meal Services
2025-2026
OAA Title III C-1 and Net County Cost (NCC)
(A)
POSITION TITLE (1)
(B)
% OF TIME
ON

PROGRAM
(2)
(C)

MONTHLY
SALARY
(D)
NO. OF
MONTHS
(E)

TOTAL COSTS
(F)
SSY1
SF (J)
TOTAL

FUNDING
AMOUNT
(K)

VARIANCE
(G)
MATCH
(H)

NON-MATCH
(I)

PROGRAM
INCOME
(B*C*D) (1)

CASH OTHER
(1)
CASH
(2)

IN-KIND
(1)
CASH
(2)

IN-KIND
(1)
CASH
(F+G+H+I) (E - J)
I. BUDGET DETAIL - PERSONNEL
DIRECT
Project Manager/Social Service
Supervisor- Nutrition 50% 10,480$ 12 62,880$ 60,462$ $02,418$ 62,880$ Food Service Aid / Joslyn /Alexis 100% 4,298$ 12 51,576$ Recreation Leader 20% 4,986$ 12 11,966$
Work trainee/ Joslyn/ Viollete 100% 3,616$ 12 43,392$ 21,696$
43,392$ $0
Work trainee - Mc and HDM- Jerry 50% 3,616$ 12
11,966$ $0
Work trainee/ - Mc Abdulah 100% 3,616$ 12 43,392$
21,696$
11,966$
43,392$
43,392$ $043,392$
N/A
Five
ENP252601
One Modification Number: N/A
21,696$ $0
$0
City of Burbank
Exhibit B1.1 (Budget) Amendment 1 (FY 2025-26 Additional Baseline Funding) Page 2 Attachment 2 216
(A)
POSITION TITLE (1)
(B)
% OF TIME
ON

PROGRAM
(2)
(C)

MONTHLY
SALARY
(D)
NO. OF
MONTHS
(E)

TOTAL COSTS
(F)
SSY1
SF (J)
TOTAL

FUNDING
AMOUNT
(K)

VARIANCE
(G)
MATCH
(H)

NON-MATCH
(I)

PROGRAM
INCOME
(B*C*D) (1)

CASH OTHER
(1)
CASH
(2)

IN-KIND
(1)
CASH
(2)

IN-KIND
(1)
CASH
(F+G+H+I) (E - J)
I. BUDGET DETAIL - PERSONNEL
(2): If an individual's time is allocated to multiple Program Services, that individual's time must not exceed 100% when his/her time is totaled for Congregate Meal Services, Home-Delivered Meal Services, and Telephone Reassurance Services.
[Complete as
needed]
[Complete as
needed]
[Complete as
needed] -$
Do indirect costs exceed the fifteen percent (15%) maximum? (5): The maximum reimbursable amount allowable for indirect costs is fifteen percent (15%) of Subrecipient's modified total direct cost reflected under Column F (SSY1 Cash Other). Indirect costs in excess of the fifteen percent (15%) maximum may be budgeted as a match in-kind contribution and used to meet the match requirement (subject to County's prior written approval). 787,508$ $0
NOTE:
(1): Enter the title of each position. List all mandatory staffing positions noted in Exhibit A (Statement of Work and Attachments). If a mandatory position is performed by staff under a different position/payroll title then list both the position title noted in Exhibit A (Statement of Work and Attachments) and the payroll title (e.g., Project Director/Recreation Director). (3): Enter the amount of funding that Subrecipient will use to fund any portion of the total cost for taxes. (4): Enter the amount of funding that Subrecipient will use to fund any portion of the total cost for benefits.

GRAND TOTAL
GRAND TOTAL PERSONNEL 787,509$ 260,366$ 527,142$ - $ - $ - $ - $ Indirect Costs (Personnel)
[Complete as
needed] (5)
[Complete as
needed]
[Complete as
needed]
556,740$ $0
- $ - $ - $ 787,508$ $0

INDIRECT
(4) (4) (4) 222,696$ $0
TOTAL DIRECT PERSONNEL 787,509$ 260,366$ 527,142$ 222,696$ 9,939$ 212,757$ (4)
Taxes 1.45% 8,073$ 3,579$ 4,493$ SUBTOTAL DIRECT PERSONNEL 556,740$ 246,848$ 309,892$ - $ (3) (3) (3) (3) 8,072$ $0
- $ - $ - $
[Enter title]
- $
Benefits 40.00%
9,046$ $09,046$ 9,046$ 123,769$ [Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
Facility attendant
[Enter title]
20%
Exhibit B1.1 (Budget) Amendment 1 (FY 2025-26 Additional Baseline Funding) Page 3 Attachment 2 217
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:

NOTE:
(1): When using volunteer services as an in-kind match to meet the minimum required match, this in-kind match must not exceed more than fifty percent (50%) of the minimum required match. For example, if volunteer services total $2,000 and the minimum required match is $1,500 then a maximum of $750 of volunteer services will count toward meeting the minimum required match. Additionally, Subrecipient does not have to change the amount of volunteer services reflected as in-kind match since only a portion of it may be counted toward meeting the minimum required match. Using the previous example, Subrecipient may reflect $2,000 (as opposed to $750) as in-kind match for volunteer services but only $750 of this amount will be counted toward meeting the minimum required match.

GRAND TOTAL
GRAND TOTAL VOLUNTEERS - $ - $ - $ - $ $0

INDIRECT
Indirect Costs (Volunteers)
[Complete
as needed]
[Complete as
needed]
[Complete as
needed]
TOTAL DIRECT VOLUNTEERS - $ - $ - $ - $ $0 [Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
(G)
MATCH (1)
(H)

NON-MATCH
DIRECT
City of Burbank
[Enter title]
[Enter title]
Congregate Meal Services
One Modification Number:
2025-2026
(B*C*D*E) (1)

IN-KIND
(1)

IN-KIND
(G + H) (F - I)
II. BUDGET DETAIL - VOLUNTEERS
(A)

POSITION TITLE
(B)
NUMBER
OF

POSITIONS
(C)
% OF TIME

ON PROGRAM
(D)

MONTHLY
SALARY

EQUIVALENT
(E)
NO. OF
MONTHS
(F)
TOTAL
SALARY

EQUIVALENT
SF (I)
TOTAL

IN-KIND
OAA Title III C-1 and Net County Cost (NCC)
N/A
Five
ENP252601
N/A
(J)

VARIANCE
Exhibit B1.1 (Budget) Amendment 1 (FY 2025-26 Additional Baseline Funding) Page 4 Attachment 2 218
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:
(1) Effective January 1, 2025, County’s approved mileage rate is $0.66 per mile and State's mileage rate is available online at: http://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx. Reimbursement for mileage must not exceed the lesser of County's rate and State's rate. (2): The maximum reimbursable amount allowable for indirect costs is fifteen percent (15%) of Subrecipient's modified total direct cost reflected under Column F (SSY1 Cash Other). Indirect costs in excess of the fifteen percent (15%) maximum may be budgeted as a match in-kind contribution and used to meet the match requirement (subject to County's prior written approval). -$ -$ -$ -$ $0
NOTE:

Do indirect costs exceed the fifteen percent (15%) maximum?

GRAND TOTAL

GRAND TOTAL VOLUNTEER
EXPENSES -$ -$ -$ -$
[Complete
as needed]
[Complete
as needed]
[Complete
as needed]
[Complete
as needed]
[Complete
as needed] Indirect Costs (Volunteer Expenses) (2)
-$ -$ -$ -$ $0

INDIRECT

TOTAL DIRECT VOLUNTEER
EXPENSES -$ -$ -$ -$
[Enter description of other expenses]
[Enter description of other expenses]
[Enter description of other expenses]
[Enter description of other expenses]
[Enter description of other expenses]
[Enter description of other expenses]
DIRECT
Training
Mileage (Cost/Mile) (1)
(A)

DESCRIPTION
(B)

UNIT COST
(C)

NUMBER OF
UNITS
(D)
NO. OF
MONTHS
(E)

TOTAL COSTS
(F)
SSY1
SF (J)
TOTAL

FUNDING
(K)

VARIANCE
(G)
MATCH
(H)

NON-MATCH
(I)

PROGRAM
INCOME
(B*C*D) (1)

CASH OTHER
(1)
CASH
(2)

IN-KIND
(1)
CASH
(2)

IN-KIND
(1)
CASH
(F+G+H+I) (E - J)
Congregate Meal Services
ENP252601
One Modification Number: N/A
City of Burbank
III. BUDGET DETAIL - VOLUNTEER EXPENSES
2025-2026
OAA Title III C-1 and Net County Cost (NCC)
N/A
Five
Exhibit B1.1 (Budget) Amendment 1 (FY 2025-26 Additional Baseline Funding) Page 5 Attachment 2 219
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:

Congregate Meal Services
2025-2026
OAA Title III C-1 and Net County Cost (NCC)
N/A
Five
ENP252601
N/A
City of Burbank
IV. BUDGET DETAIL - SUBAWARD(S)/SUBCONTRACT(S) FOR CATERED FOOD One Modification Number:
(1)
CASH
(2)

IN-KIND
(1)
CASH
(2)

IN-KIND
(2)
CASH
NSIP
(G+H+I+J)
(I)

NON-MATCH
(1)
CASH
OTHER
(H)
MATCH
- $ - $
[Complete as
needed]
105,234$ - $ 105,234$ - $ - $ - $ - $ - $ - $ - $

INDIRECT
105,234$ 105,234$
(1): Use this Budget Detail to report Lower Tier Subaward(s)/Subcontract(s) with caterers by entering the name of the caterer. The information provided herein must be included in Exhibit T (List of Lower Tier Subawards). Subrecipient must obtain prior written approval from County before executing Subaward(s).
(2): The maximum reimbursable amount allowable for indirect costs is fifteen percent (15%) of Subrecipient's modified total direct cost reflected under Column G (SSY1 Cash Other). Indirect costs in excess of the fifteen percent (15%) maximum may be budgeted as a match in-kind contribution and used to meet the match requirement (subject to County's prior written approval).

Do indirect costs exceed the fifteen percent (15%) maximum? Indirect Costs
(Lower Tier Subaward(s)/Subcontract(s) for Catered Food)

TOTAL DIRECT LOWER TIER
SUBAWARD(S)/SUBCONTRACT(S) FOR CATERED FOOD - $

GRAND TOTAL LOWER TIER

SUBAWARD(S)/SUBCONTRACT(S) FOR CATERED FOOD
[Complete as
needed]
[Complete as
needed]
[Complete as
needed]
[Complete as
needed]

GRAND TOTAL
(2)
NOTE:
105,234$ $0- $
105,234$ $0
DIRECT
(A)

LOWER TIER

SUBRECIPIENT'S/SUBCONTRACTOR(S)
NAME (1)
(C)

UNIT COST
(D)
NO. OF
UNITS
(E)
NO. OF
MONTHS
(C*D*E) (F - K)
All Congregate Meals 6.17 $ 1,421 105,234$ 105,234$ $0Trio Community Food (J)

PROGRAM
INCOME
(1)
CASH
(B)

SERVICE CATEGORY
(G)
SSY1 SF
(F)

TOTAL COSTS
(K)

TOTAL FUNDING
(L)

VARIANCE
[Enter caterer's name]
[Enter caterer's name]
Select Description
Select Description
[Enter caterer's name] Select Description
[Enter caterer's name] Select Description
[Enter caterer's name]
[Enter caterer's name] Select Description
Select Description
105,234$ 12
Exhibit B1.1 (Budget) Amendment 1 (FY 2025-26 Additional Baseline Funding) Page 6 Attachment 2 220
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:

NOTE:
7,466$ $07,466$ - $ - $ 7,466 $ - $ - $ (1): The maximum reimbursable amount allowable for indirect costs is fifteen percent (15%) of Subrecipient's modified total direct cost reflected under Column F (SSY1 Cash Other). Indirect costs in excess of the fifteen percent (15%) maximum may be budgeted as a match in-kind contribution and used to meet the match requirement (subject to County's prior written approval).

INDIRECT

GRAND TOTAL
Indirect Costs (Raw Food)
$0GRAND TOTAL RAW FOOD 7,466$ - $ - $ 7,466 $ - $ - $ - $ - $ 7,466$ [Complete as
needed]
[Complete as
needed]
[Complete as
needed] (1)
Do indirect costs exceed the fifteen percent (15%) maximum? - $
[Complete as
needed]
Congregate Meal Services
2025-2026
OAA Title III C-1 and Net County Cost (NCC)
N/A
ENP252601
Five
N/A
City of Burbank
- $ TOTAL DIRECT RAW FOOD
Congregate Meals 6.16 $ 101 12 7,466$
[Complete as
needed]
(1)
CASH
$07,466 $
DIRECT
7,466$
One Modification Number:
(2)

IN-KIND
(1)
CASH
(F+G+H+I) (E - J)
V. BUDGET DETAIL - RAW FOOD
(A)

SERVICE CATEGORY
(B)

UNIT COST
(C)
NO. OF
UNITS
(D)
NO. OF
MONTHS
(2)

IN-KIND
(1)
CASH
(G)
MATCH
(H)

NON-MATCH
(I)

PROGRAM
INCOME
(E)

TOTAL COSTS
SF(F)
SSY1
(J)

TOTAL FUNDING
(K)

VARIANCE
(B*C*D) (1)
CASH
OTHER
(2)
CASH
NSIP
Exhibit B1.1 (Budget) Amendment 1 (FY 2025-26 Additional Baseline Funding) Page 7 Attachment 2 221
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:
[Enter name and description]
[Enter name and description]
(1): Please submit supporting documentation with this Budget for any unit cost, which exceeds $2.00 per square foot, that will be supported by the SSY1. (2): The maximum reimbursable amount allowable for indirect costs is fifteen percent (15%) of Subrecipient's modified total direct cost reflected under Column F (SSY1 Cash Other). Indirect costs in excess of the fifteen percent (15%) maximum may be budgeted as a match in-kind contribution and used to meet the match requirement (subject to County's prior written approval). - $ - $ - $ - $ $0
NOTE:

Do indirect costs exceed the fifteen percent (15%) maximum?

GRAND TOTAL
GRAND TOTAL SPACE - $ - $ - $ - $
[Complete
as needed]
[Complete
as needed]
[Complete
as needed]
[Complete
as needed]
[Complete
as needed] Indirect Costs (Space) (2)
- $ - $ - $ - $ $0

INDIRECT
TOTAL DIRECT SPACE - $ - $ - $ - $
[Enter name and description]
[Enter name and description]
[Enter name and description]
[Enter name and description]
[Enter name and description]
[Enter name and description]
DIRECT
(A)

NAME OF LOCATION AND DESCRIPTION
(B)

UNIT COST
(1)
(C)
NO. OF
UNITS
(D)
NO. OF
MONTHS
(E)
TOTAL
COSTS
(F)
SSY1
SF (J)
TOTAL

FUNDING
(K)

VARIANCE
(G)
MATCH
(H)

NON-MATCH
(I)

PROGRAM
INCOME
(B*C*D) (1)
CASH
OTHER
(1)
CASH
(2)

IN-KIND
(1)
CASH
(2)

IN-KIND
(1)
CASH
(F+G+H+I) (E - J)
One Modification Number:

VI. BUDGET DETAIL - SPACE
Congregate Meal Services
2025-2026
OAA Title III C-1 and Net County Cost (NCC)
N/A
Five
ENP252601
N/A
City of Burbank
Exhibit B1.1 (Budget) Amendment 1 (FY 2025-26 Additional Baseline Funding) Page 8 Attachment 2 222
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:

NOTE:
- $ $0

GRAND TOTAL
TOTAL DIRECT EQUIPMENT - $ - $ - $ - $ - $ - $ - $ [Enter description] Select
[Enter description] Select
[Enter description] Select
[Enter description] Select
(1)
CASH
(2)

IN-KIND
(1)
CASH
[Enter description] Select
Select
Congregate Meal Services
2025-2026
OAA Title III C-1 and Net County Cost (NCC)
N/A
Five
ENP252601
N/A
City of Burbank
(J)
TOTAL

FUNDING
(G)
MATCH
(H)

NON-MATCH
(I)

PROGRAM
INCOME
(A)
DESCRIPTION (1)
(B)

EQUIPMENT
TYPE
(2) or (3)
(C)

UNIT COST
(D)
NO. OF
UNITS
(E)

TOTAL COSTS
(F)
SSY1
SF
(F+G+H+I)(C*D) (1)
CASH
OTHER
(1)
CASH
(2)

IN-KIND
(1) County's approval of Subrecipient's Budget does not constitute approval for Subrecipient to purchase the Equipment/Asset. Prior approval is needed for all computing devices, regardless of cost (including but not limited to, workstations, servers, laptops, personal digital assistants, notebook computers, tablets, smartphones and cellphones) as well as all portable electronic storage media, regardless of cost (including but not limited to, thumb/flash drives and portable hard drives), and/or when Subrecipient will use $500 or more of the SSY1 to purchase the Equipment/Asset.

Subrecipient shall obtain prior written approval from County at least thirty (30) days in advance of the date/time that Subrecipient intends to purchase the Equipment using CSY2 and no later than March 31st of the Fiscal Year.

Equipment must be ordered or purchased no later than May 31st of the Fiscal Year.

Subrecipient must submit a minimum of three (3) bids when requesting approval for Equipment that is $500 or more.

Subrecipient must ensure that the description and amount of the Equipment purchase(s) on the Budget are the same as the actual item(s) purchased.

The Grand Total Equipment purchase amount reflected under column (F) CSY2 shall match the total equipment amount reflected in the Mandated Program Services, Section I (Service Unit Summary). (2) Purchase includes any equipment that Subrecipient intends to purchase. Subreciept must report this using any combination of SSY1, Match Cash, and Non-match Cash. (3) Other includes any equipment (except for leased equipment) which is not purchased by Subrecipient (e.g. donated items). Subrecipient must report this using any combination of Match In-kind and/or Non-match In-kind.

One Modification Number:

VII. BUDGET DETAIL - EQUIPMENT
(K)

VARIANCE
(E - J)
DIRECT
[Enter description] Select
[Enter description]
Exhibit B1.1 (Budget) Amendment 1 (FY 2025-26 Additional Baseline Funding) Page 9 Attachment 2 223
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:

Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
4,000$ $0
Select Description (2) (3) (4) (5)
Maintenance and Repairs (2 CFR 200.452 & 45 CFR

75.452) 1,000.00 $ 1 4 4,000$ 4,000 $
Maintenance and Repairs (2 CFR 200.452 & 45 CFR

75.452) 292.00 $ 1 12 3,504$ $03,504$
125$ $01 1 125$ Training and Education (2 CFR 200.472 & 45 CFR 75.472) 125.00 $ 125$ 3,504 $
56,028$ $0
DIRECT
Materials and Supplies (2 CFR 200.453 & 45 CFR 75.453) 4,669.00 $ 1 12 56,028$ 13,657 $ 42,371 $ (A)
DESCRIPTION (1)
(B)

UNIT COST
(C)
NO. OF
UNITS
(D)
NO. OF
MONTHS
(E)

TOTAL COSTS
(F)
SSY1
SF (J)
TOTAL

FUNDING
(K)

VARIANCE
(G)
MATCH
(H)

NON-MATCH
(I)

PROGRAM
INCOME
(B*C*D) (1)
CASH
OTHER
(1)
CASH
(2)

IN-KIND
(1)
CASH
(2)

IN-KIND
(1)
CASH
(F+G+H+I) (E - J)
One Modification Number:

VIII. BUDGET DETAIL - OTHER COSTS
Congregate Meal Services
2025-2026
OAA Title III C-1 and Net County Cost (NCC)
N/A
Five
ENP252601
N/A
City of Burbank
Exhibit B1.1 (Budget) Amendment 1 (FY 2025-26 Additional Baseline Funding) Page 10 Attachment 2 224
(A)
DESCRIPTION (1)
(B)

UNIT COST
(C)
NO. OF
UNITS
(D)
NO. OF
MONTHS
(E)

TOTAL COSTS
(F)
SSY1
SF (J)
TOTAL

FUNDING
(K)

VARIANCE
(G)
MATCH
(H)

NON-MATCH
(I)

PROGRAM
INCOME
(B*C*D) (1)
CASH
OTHER
(1)
CASH
(2)

IN-KIND
(1)
CASH
(2)

IN-KIND
(1)
CASH
(F+G+H+I) (E - J)
(4): Effective January 1, 2025, County’s approved mileage rate is $0.66 per mile and State's mileage rate is available online at: http://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx. Reimbursement for mileage must not exceed the lesser of County's rate and State's rate. (5): Subrecipient must obtain prior written approval from County if utilizing SSY1 for Travel (Other).(6): Subrecipient must contact their assigned Contract Analyst if there is a cost(s) that Subrecipient would like to add that is not included in the drop down list. Subrecipient must provide detailed explanation of the cost to County review.
(7): The maximum reimbursable amount allowable for indirect costs is fifteen percent (15%) of Subrecipient's modified total direct cost reflected under Column F (SSY1 Cash Other). Indirect costs in excess of the fifteen percent (15%) maximum may be budgeted as a match in-kind contribution and used to meet the match requirement (subject to County's prior written approval). (6)
[Complete
as needed]
[Complete
as needed]
[Complete
as needed]
[Complete as
needed] Indirect Costs (Other Costs)
NOTE:
(6)
(6)
(6)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
(1): Allowable costs are identified in accordance with Title 2 Code of Federal Regulations (CFR) Part 200 and Title 45 Code of Federal Regulations (CFR) Part 75. (2): Subrecipient must obtain prior written approval from County if utilizing SSY1 for Conferences. (3): Subrecipient must provide the following information to your assigned Contract Analyst: (a) Kind of equipment, (b) Indicate whether the equipment lease is program specific or a shared cost, (c) If a shared cost, provide the cost distribution methodology for County review and (d) Length of the lease. - $ - $ 50,000 $ 63,657$ $0
Do indirect costs exceed the fifteen percent (15%) maximum?

GRAND TOTAL
GRAND TOTAL OTHER COSTS 63,657$ - $ 13,657 $ - $ [Complete
as needed] (7)
- $ - $ 50,000 $ 63,657$ $0

INDIRECT
TOTAL DIRECT OTHER COSTS 63,657$ - $ 13,657 $ - $ Exhibit B1.1 (Budget) Amendment 1 (FY 2025-26 Additional Baseline Funding) Page 11 Attachment 2 225
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:
2 Congregate Meal Services
2025-2026
OAA Title III C-1 and Net County Cost (NCC)
N/A
Five
ENP252601
One Modification Number: N/A
City of Burbank
IX. BUDGET SUMMARY
(A)

COST CATEGORIES
(B)
COSTS (1)
(C)

FUNDING CATEGORIES
(D)
FUNDING (1)
(1)
Total Budgeted Costs
Cash NSIP
(SSY1) -$
(1)
Total Budgeted Costs
DIRECT
1 Personnel
Cash Other
(SSY1) 260,366$
1 SSY1
Cash Other
(SSY1) 365,600$
Volunteers In-Kind (SF)
-$
3 Volunteer Expenses
Cash (SF)
527,142$
In-Kind (SF)
-$
Cash (SF)
-$
In-Kind (SF)
-$
2 Subtotal 365,600$
4 Lower Tier Subaward(s)/Subcontract(s) for
Catered Food
Cash Other
(SSY1) 105,234$
Cash NSIP
(SSY1) -$
Cash (SF)
-$
Match
In-Kind (SF)
-$
Cash (SF) 548,265$
-$ In-Kind (SF)
Cash Other
(SSY1) -$
5 Raw Food
Cash Other
(SSY1) -$
3 Non-Match
6 Space
Cash Other
(SSY1) -$
In-Kind (SF) -$ Cash (SF)
-$
In-Kind (SF)
-$
Cash (SF) -$
Cash NSIP
(SSY1) -$
Cash (SF)
7,466$
In-Kind (SF)
-$
7 Equipment
Cash Other
(SSY1) -$
4 Program Income
8 Other Costs
In-Kind (SF)
-$
Cash (SF) 50,000$
Cash (SF)
-$
In-Kind (SF)
-$
Cash Other
(SSY1) -$
Cash (SF)
63,657$
Cash Other
(SSY1) 365,600$
Cash NSIP
(SSY1) -$
Cash NSIP
(SSY1) -$ 9 Subtotal Direct Costs
Cash Other
(SSY1) 365,600$
5 Subtotal Funding for
Direct Costs
Cash (SF)
598,265$
Variance (Costs-Funding)
Cash
In-Kind
Cash (SF)
598,265$
In-Kind (SF)
-$
In-Kind (SF)
-$
Exhibit B1.1 (Budget) Amendment 1 (FY 2025-26 Additional Baseline Funding) Page 12 Attachment 2 226
IX. BUDGET SUMMARY
(A)

COST CATEGORIES
(B)
COSTS (1)
(C)

FUNDING CATEGORIES
(D)
FUNDING (1)
(1)
Total Budgeted Costs
(1)
Total Budgeted Costs
11 21 12

INDIRECT
10 Personnel
Cash Other
(SSY1) -$
6 SSY1Volunteers
12 Volunteer Expenses Cash (SF)
Match
-$
In-Kind (SF)
-$
Cash Other
(SSY1) -$
Cash (SF)
-$
In-Kind (SF)
-$
In-Kind (SF)
-$
Cash Other
(SSY1) -$
In-Kind (SF) -$
Cash (SF) -$
13 Lower Tier Subaward(s)/Subcontract(s) for
Catered Food
Cash Other
(SSY1) -$
Cash (SF)
-$
In-Kind (SF)
-$
7 14 Raw Food
Cash Other
(SSY1) -$
8 Non-Match
15 Space
Cash Other
(SSY1) -$
In-Kind (SF) -$ Cash (SF)
-$
In-Kind (SF)
-$
Cash (SF) -$ Cash (SF)
-$
In-Kind (SF)
-$
Cash (SF) -$ Cash (SF)
-$
In-Kind (SF)
-$
16 Other Costs
Cash Other
(SSY1) -$
9 Program Income
Cash Other
(SSY1) -$
Cash (SF)
-$
Cash (SF)
-$
17 Subtotal Indirect Costs
Cash Other
(SSY1) -$
10 Subtotal Funding for
Indirect Costs
In-Kind (SF)
-$
Subrecipeint meets minimum match requirement. Match Met NOTE:
(1): Costs and Funding must match.

In-Kind (SF)
-$
In-Kind (SF)
-$

GRAND TOTAL COSTS
963,865$

GRAND TOTAL FUNDING
963,865$
20 Total Costs
Cash Other
(SSY1) 365,600$
11 Total Funding
Cash Other
(SSY1) 365,600$
Cash NSIP
(SSY1)
Variance (Costs-Funding) $0
-$
Cash NSIP
(SSY1) -$
Cash (SF)
598,265$
Cash (SF)
598,265$

GRAND TOTAL
In-Kind (SF)
-$
Variance (Costs-Funding)
Cash
In-Kind
Exhibit B1.1 (Budget) Amendment 1 (FY 2025-26 Additional Baseline Funding) Page 13 Attachment 2 227
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:
[Enter]
274,300$
Equipment Purchase(s) Approved by: N/A
10/23/2025Date:
(3) Match is optional and is not required for MOCA funding.

ALL COSTS REPORTED ON THIS BUDGET MUST BE ALLOWABLE, NECESSARY, AND REASONABLE FOR THE PROGRAM SERVICES TO BE PROVIDED.

Lynn Tran Budget Reviewed and Approved by:

Equipment (Other) (5)
(G)

UNIT RATE
City
Same as above Burbank
(2)
SF
- $ - $ 274,300$
Modernizing Older Californians Act (MOCA)
Five
EXHIBIT B1.2 (BUDGET)
AMENDMENT 1 {FY 2025-26 ADDITIONAL MOCA FUNDING}
CA 91506
Zip CodeState
State
CA 91506
Congregate Meal Services
2025-2026
N/A
City of Burbank
ENP252601
Subrecipient's Legal Name:
1301 W. Olive Ave.

Main Administrative Office Address
Burbank
Mailing Address (if different from above) City
Prefix Budget Analyst
Zip Code
One
E-Mail AddressExt.Prefix
Congregate Meals
-$
Principal Accountant (818) 238 5490
(3)
TOTAL
[Enter]
(1)
SSY1

12.21$ [Enter]
[Enter] [email protected]
Phone Number Ext. E-Mail Address

PROGRAM FUNDING SUMMARY
Prefix
Erin Barrows
Ext. E-Mail AddressAuthorized Representative
Recreation Service Manager
Job Title
[Select]
Roxana TabibiMs.
274,300$ 12.21$
Modification Number: N/A
[email protected](818) 238 5358 [Enter]
[Enter] [email protected]
(1)
CASH
[Enter]
Project Manager
Angela O'Connor
[Enter] [Enter]
(1)
CASH
[Enter]
(818) 238 5402
Phone Number
Social Service Supervisor- Nutrition
(2)

IN-KIND
Ms.
(1)
CASH
Job Title
(A)

SERVICE CATEGORY
(B)

SUBAWARD SUM
YEAR 1
(SSY1) (1)
[Enter]
- $
Equipment (Purchases) (4) [Enter]
SUBRECIPIENT'S FUNDS (SF) (2)
(C)
OPTIONAL MATCH (3)
(D)

NON-MATCH
(E)

PROGRAM
INCOME
(1)

CASH OTHER
Phone Number
274,300$
(F)
TOTAL

FUNDING
(B+C+D+E)(2)

IN-KIND
Job Title
(5) Funding Amount for Equipment (Other) reflected as SF must match the Equipment (Other) Funding Amount reflected in Exhibit C1.2 (Mandated Program Services), Section I (Units of Service Summary). (6) Grand Total Funding Amount under Column (F) Total Funding Amount must match Grand Total Funding Amount reflected in Exhibit C1.2 (Mandated Program Services), Section I (Units of Service Summary), Column (E) Funding Amount.
[Enter] -$
- $ - $

COUNTY USE ONLY
Assigned Program Analyst:

Assigned Contract Analyst:

Jorge Pena
Lynn Tran
[Enter]
NOTE:
(1) The SSY1 for each Service Category must match the SSY1 Cash Other reflected in Exhibit C1.2 (Mandated Program Services), Section I (Units of Service Summary) for each Service Category. (2) The SF for each Service Category must match the SF reflected in Exhibit C1.2 (Mandated Program Services), Section I (Units of Service Summary) for each Service Category. (4) Funding Amount for Equipment (Purchase(s)) reflected under SSY1 and SF must match the Equipment (Purchase(s)) Funding Amount reflected in Exhibit C1.2 (Mandated Program Services), Section I (Units of Service Summary).

Grand Total (6)
Attachment 2
228
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:

N/A
Five
ENP252601
One Modification Number: N/A
City of Burbank
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
I. BUDGET DETAIL - PERSONNEL
DIRECT
[Enter title]
Congregate Meal Services
2025-2026
Modernizing Older Californians Act (MOCA)
(A)
POSITION TITLE (1)
(B)
% OF TIME
ON

PROGRAM
(2)
(C)

MONTHLY
SALARY
(D)
NO. OF
MONTHS
(E)

TOTAL COSTS
(F)
SSY1
SF (J)
TOTAL

FUNDING
AMOUNT
(K)

VARIANCE
(G)
MATCH
(H)

NON-MATCH
(I)

PROGRAM
INCOME
(B*C*D) (1)

CASH OTHER
(1)
CASH
(2)

IN-KIND
(1)
CASH
(2)

IN-KIND
(1)
CASH
(F+G+H+I) (E - J)
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
Exhibit B1.2 (Budget) Amendment 1 (FY 2025-26 Additional MOCA Funding) Page 2 Attachment 2 229
I. BUDGET DETAIL - PERSONNEL
(A)
POSITION TITLE (1)
(B)
% OF TIME
ON

PROGRAM
(2)
(C)

MONTHLY
SALARY
(D)
NO. OF
MONTHS
(E)

TOTAL COSTS
(F)
SSY1
SF (J)
TOTAL

FUNDING
AMOUNT
(K)

VARIANCE
(G)
MATCH
(H)

NON-MATCH
(I)

PROGRAM
INCOME
(B*C*D) (1)

CASH OTHER
(1)
CASH
(2)

IN-KIND
(1)
CASH
(2)

IN-KIND
(1)
CASH
(F+G+H+I) (E - J)
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
SUBTOTAL DIRECT PERSONNEL -$ -$ - $ - $
(3) (3) (3) (3)
- $ - $ - $
[Enter title]
- $
Benefits [Enter Rate] (4) (4) (4)
Taxes [Enter Rate] (3) (3)
Indirect Costs (Personnel)
[Complete as
needed] (5)
[Complete as
needed]
[Complete as
needed]
-$ $0
- $ - $ - $ -$ $0

INDIRECT
(4) (4) (4)
TOTAL DIRECT PERSONNEL -$ -$ - $
(2): If an individual's time is allocated to multiple Program Services, that individual's time must not exceed 100% when his/her time is totaled for Congregate Meal Services, Home-Delivered Meal Services, and Telephone Reassurance Services.
[Complete as
needed]
[Complete as
needed]
[Complete as
needed] -$
Do indirect costs exceed the fifteen percent (15%) maximum? (5): The maximum reimbursable amount allowable for indirect costs is fifteen percent (15%) of Subrecipient's modified total direct cost reflected under Column F (SSY1 Cash Other). Indirect costs in excess of the fifteen percent (15%) maximum may be budgeted as a match in-kind contribution and used to meet the match requirement (subject to County's prior written approval). -$ $0
NOTE:
(1): Enter the title of each position. List all mandatory staffing positions noted in Exhibit A (Statement of Work and Attachments). If a mandatory position is performed by staff under a different position/payroll title then list both the position title noted in Exhibit A (Statement of Work and Attachments) and the payroll title (e.g., Project Director/Recreation Director). (3): Enter the amount of funding that Subrecipient will use to fund any portion of the total cost for taxes. (4): Enter the amount of funding that Subrecipient will use to fund any portion of the total cost for benefits.

GRAND TOTAL
GRAND TOTAL PERSONNEL -$ -$ - $ - $ - $ - $ - $ Exhibit B1.2 (Budget) Amendment 1 (FY 2025-26 Additional MOCA Funding) Page 3 Attachment 2 230
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:

Congregate Meal Services
One Modification Number:
2025-2026
(B*C*D*E) (1)

IN-KIND
(1)

IN-KIND
(G + H) (F - I)
II. BUDGET DETAIL - VOLUNTEERS
(A)

POSITION TITLE
(B)
NUMBER
OF

POSITIONS
(C)
% OF TIME

ON PROGRAM
(D)

MONTHLY
SALARY

EQUIVALENT
(E)
NO. OF
MONTHS
(F)
TOTAL
SALARY

EQUIVALENT
SF (I)
TOTAL

IN-KIND
Modernizing Older Californians Act (MOCA)
N/A
Five
ENP252601
N/A
(J)

VARIANCE
(G)
MATCH (1)
(H)

NON-MATCH
DIRECT
City of Burbank
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]

INDIRECT
Indirect Costs (Volunteers)
[Complete
as needed]
[Complete as
needed]
[Complete as
needed]
TOTAL DIRECT VOLUNTEERS - $ - $ - $ - $ $0 NOTE:
(1): When using volunteer services as an in-kind match to meet the minimum required match, this in-kind match must not exceed more than fifty percent (50%) of the minimum required match. For example, if volunteer services total $2,000 and the minimum required match is $1,500 then a maximum of $750 of volunteer services will count toward meeting the minimum required match. Additionally, Subrecipient does not have to change the amount of volunteer services reflected as in-kind match since only a portion of it may be counted toward meeting the minimum required match. Using the previous example, Subrecipient may reflect $2,000 (as opposed to $750) as in-kind match for volunteer services but only $750 of this amount will be counted toward meeting the minimum required match.

GRAND TOTAL
GRAND TOTAL VOLUNTEERS - $ - $ - $ - $ $0 Exhibit B1.2 (Budget) Amendment 1 (FY 2025-26 Additional MOCA Funding) Page 4 Attachment 2 231
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:

ENP252601
One Modification Number: N/A
City of Burbank
III. BUDGET DETAIL - VOLUNTEER EXPENSES
Congregate Meal Services
2025-2026
Modernizing Older Californians Act (MOCA)
N/A
Five
(A)

DESCRIPTION
(B)

UNIT COST
(C)

NUMBER OF
UNITS
(D)
NO. OF
MONTHS
(E)

TOTAL COSTS
(F)
SSY1
SF (J)
TOTAL

FUNDING
(K)

VARIANCE
(G)
MATCH
(H)

NON-MATCH
(I)

PROGRAM
INCOME
(B*C*D) (1)

CASH OTHER
(1)
CASH
(2)

IN-KIND
(1)
CASH
(2)

IN-KIND
(1)
CASH
(F+G+H+I) (E - J)
DIRECT
Training
Mileage (Cost/Mile) (1)
[Enter description of other expenses]
[Enter description of other expenses]
[Enter description of other expenses]
[Enter description of other expenses]
[Enter description of other expenses]
- $ $0

INDIRECT

TOTAL DIRECT VOLUNTEER
EXPENSES - $ - $ - $ - $
[Enter description of other expenses]
Indirect Costs (Volunteer Expenses) (2)
- $ - $ - $
(1) Effective January 1, 2025, County’s approved mileage rate is $0.66 per mile and State's mileage rate is available online at: http://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx. Reimbursement for mileage must not exceed the lesser of County's rate and State's rate. (2): The maximum reimbursable amount allowable for indirect costs is fifteen percent (15%) of Subrecipient's modified total direct cost reflected under Column F (SSY1 Cash Other). Indirect costs in excess of the fifteen percent (15%) maximum may be budgeted as a match in-kind contribution and used to meet the match requirement (subject to County's prior written approval). - $ - $ - $ - $ $0
NOTE:

Do indirect costs exceed the fifteen percent (15%) maximum?

GRAND TOTAL

GRAND TOTAL VOLUNTEER
EXPENSES - $ - $ - $ - $
[Complete as
needed]
[Complete as
needed]
[Complete as
needed]
[Complete as
needed]
[Complete as
needed]
Exhibit B1.2 (Budget) Amendment 1 (FY 2025-26 Additional MOCA Funding) Page 5 Attachment 2 232
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:
2025-2026
Modernizing Older Californians Act (MOCA)
N/A
Five
ENP252601
One Modification Number: N/A
City of Burbank
Congregate Meal Services
Trio Community Meal
[Enter caterer's name] Select Description
[Enter caterer's name]
[Enter caterer's name] Select Description
197,440$
DIRECT
[Enter caterer's name] Select Description
[Enter caterer's name]
[Enter caterer's name]
Select Description
Select Description
Select Description
(1)
CASH
(2)

IN-KIND
(1)
CASH
(2)

IN-KIND
(G+H+I+J)
(I)

NON-MATCH
(1)
CASH
OTHER
(H)
MATCH
(1): Use this Budget Detail to report Lower Tier Subaward(s)/Subcontract(s) with caterers by entering the name of the caterer. The information provided herein must be included in Exhibit T (List of Lower Tier Subawards). Subrecipient must obtain prior written approval from County before executing Subaward(s). (2): The maximum reimbursable amount allowable for indirect costs is fifteen percent (15%) of Subrecipient's modified total direct cost reflected under Column G (SSY1 Cash Other). Indirect costs in excess of the fifteen percent (15%) maximum may be budgeted as a match in-kind contribution and used to meet the match requirement (subject to County's prior written approval).

Do indirect costs exceed the fifteen percent (15%) maximum? Indirect Costs
(Lower Tier Subaward(s)/Subcontract(s) for Catered Food)

TOTAL DIRECT LOWER TIER
SUBAWARD(S)/SUBCONTRACT(S) FOR CATERED FOOD - $

GRAND TOTAL LOWER TIER

SUBAWARD(S)/SUBCONTRACT(S) FOR CATERED FOOD
[Complete as
needed]
[Complete as
needed]
[Complete as
needed]
[Complete as
needed]

GRAND TOTAL
(2)
NOTE:
197,440$ $0- $
197,440$ $0- $
[Complete as
needed]
197,440$ - $ 197,440$ - $ - $ - $
- $ - $ - $

INDIRECT
197,440$ 197,440$
IV. BUDGET DETAIL - SUBAWARD(S)/SUBCONTRACT(S) FOR CATERED FOOD (A)

LOWER TIER

SUBRECIPIENT'S/SUBCONTRACTOR(S)
NAME (1)
(C)

UNIT COST
(D)
NO. OF
UNITS
(E)
NO. OF
MONTHS
(C*D*E) (F - K)
All Congregate Meals 6.17 $ 4,000 197,440$ 197,440$ $08 (J)

PROGRAM
INCOME
(1)
CASH
(B)

SERVICE CATEGORY
(G)
SSY1
SF(F)

TOTAL COSTS
(K)

TOTAL FUNDING
(L)

VARIANCE
Exhibit B1.2 (Budget) Amendment 1 (FY 2025-26 Additional MOCA Funding) Page 6 Attachment 2 233
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:

NOTE:
2025-2026
Modernizing Older Californians Act (MOCA)
N/A
Five
ENP252601
One Modification Number: N/A
City of Burbank
V. BUDGET DETAIL - RAW FOOD
(A)

SERVICE CATEGORY
(B)

UNIT COST
(C)
NO. OF
UNITS
(D)
NO. OF
MONTHS
(2)

IN-KIND
(1)
CASH
(G)
MATCH
(H)

NON-MATCH
(I)

PROGRAM
INCOME
(E)

TOTAL COSTS
SF(F)
SSY1
(J)

TOTAL FUNDING
(K)

VARIANCE
(B*C*D) (1)
CASH
OTHER
(1)
CASH
Congregate Meal Services
76,860$ $076,860$
(2)

IN-KIND
(1)
CASH
(F+G+H+I) (E - J)
76,860$ $0
[Complete as
needed]
[Complete as
needed]
[Complete as
needed]
76,860$ 76,860$ - $ - $ - $ - $
[Complete as
needed]
DIRECT
Congregate Meals 6.16 $ 1,560 8 76,860$
(1): The maximum reimbursable amount allowable for indirect costs is fifteen percent (15%) of Subrecipient's modified total direct cost reflected under Column F (SSY1 Cash Other). Indirect costs in excess of the fifteen percent (15%) maximum may be budgeted as a match in-kind contribution and used to meet the match requirement (subject to County's prior written approval).

INDIRECT

GRAND TOTAL
Indirect Costs (Raw Food)
$0GRAND TOTAL RAW FOOD 76,860$ 76,860$ - $ - $ - $ - $ - $ 76,860$ [Complete as
needed]
Do indirect costs exceed the fifteen percent (15%) maximum? (1)
- $ TOTAL DIRECT RAW FOOD
Exhibit B1.2 (Budget) Amendment 1 (FY 2025-26 Additional MOCA Funding) Page 7 Attachment 2 234
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:

One Modification Number: N/A
City of Burbank
VI. BUDGET DETAIL - SPACE
Congregate Meal Services
2025-2026
Modernizing Older Californians Act (MOCA)
N/A
Five
ENP252601
(A)

NAME OF LOCATION AND DESCRIPTION
(B)

UNIT COST
(1)
(C)
NO. OF
UNITS
(D)
NO. OF
MONTHS
(E)
TOTAL
COSTS
(F)
SSY1
SF (J)
TOTAL

FUNDING
(K)

VARIANCE
(G)
MATCH
(H)

NON-MATCH
(I)

PROGRAM
INCOME
(B*C*D) (1)
CASH
OTHER
(1)
CASH
(2)

IN-KIND
(1)
CASH
(2)

IN-KIND
(1)
CASH
(F+G+H+I) (E - J)
[Enter name and description]
[Enter name and description]
DIRECT
[Enter name and description]
[Enter name and description]
[Enter name and description]
$0

INDIRECT
TOTAL DIRECT SPACE - $ - $ - $ - $
[Enter name and description]
[Complete
as needed] Indirect Costs (Space) (2)
- $ - $ - $ - $
[Enter name and description]
[Enter name and description]
(1): Please submit supporting documentation with this Budget for any unit cost, which exceeds $2.00 per square foot, that will be supported by the SSY1. (2): The maximum reimbursable amount allowable for indirect costs is fifteen percent (15%) of Subrecipient's modified total direct cost reflected under Column F (SSY1 Cash Other). Indirect costs in excess of the fifteen percent (15%) maximum may be budgeted as a match in-kind contribution and used to meet the match requirement (subject to County's prior written approval). - $ - $ - $ - $ $0
NOTE:

Do indirect costs exceed the fifteen percent (15%) maximum?

GRAND TOTAL
GRAND TOTAL SPACE - $ - $ - $ - $
[Complete
as needed]
[Complete
as needed]
[Complete
as needed]
[Complete
as needed]
Exhibit B1.2 (Budget) Amendment 1 (FY 2025-26 Additional MOCA Funding) Page 8 Attachment 2 235
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:
(1) County's approval of Subrecipient's Budget does not constitute approval for Subrecipient to purchase the Equipment/Asset. Prior approval is needed for all computing devices, regardless of cost (including but not limited to, workstations, servers, laptops, personal digital assistants, notebook computers, tablets, smartphones and cellphones) as well as all portable electronic storage media, regardless of cost (including but not limited to, thumb/flash drives and portable hard drives), and/or when Subrecipient will use $500 or more of the SSY1 to purchase the Equipment/Asset.

Subrecipient shall obtain prior written approval from County at least thirty (30) days in advance of the date/time that Subrecipient intends to purchase the Equipment using CSY2 and no later than March 31st of the Fiscal Year.

Equipment must be ordered or purchased no later than May 31st of the Fiscal Year.

Subrecipient must submit a minimum of three (3) bids when requesting approval for Equipment that is $500 or more.

Subrecipient must ensure that the description and amount of the Equipment purchase(s) on the Budget are the same as the actual item(s) purchased.

The Grand Total Equipment purchase amount reflected under column (F) CSY2 shall match the total equipment amount reflected in the Mandated Program Services, Section I (Service Unit Summary). (2) Purchase includes any equipment that Subrecipient intends to purchase. Subreciept must report this using any combination of SSY1, Match Cash, and Non-match Cash. (3) Other includes any equipment (except for leased equipment) which is not purchased by Subrecipient (e.g. donated items). Subrecipient must report this using any combination of Match In-kind and/or Non-match In-kind. 2025-2026
Modernizing Older Californians Act (MOCA)
N/A
Five
ENP252601
One Modification Number: N/A
City of Burbank
VII. BUDGET DETAIL - EQUIPMENT
(K)

VARIANCE
(E - J)
DIRECT
[Enter description] Select
[Enter description]
(J)
TOTAL

FUNDING
(G)
MATCH
(H)

NON-MATCH
(I)

PROGRAM
INCOME
(C*D) (1)
CASH
OTHER
(1)
CASH
(2)

IN-KIND
(1)
CASH
(2)

IN-KIND
(1)
CASH
(F+G+H+I)
Congregate Meal Services
(A)
DESCRIPTION (1)
(B)

EQUIPMENT
TYPE
(2) or (3)
(C)

UNIT COST
(D)
NO. OF
UNITS
(E)

TOTAL COSTS
(F)
SSY1
SF
[Enter description] Select
Select
[Enter description] Select
[Enter description] Select
[Enter description] Select
NOTE:
- $ $0

GRAND TOTAL
TOTAL DIRECT EQUIPMENT - $ - $ - $ - $ - $ - $ - $ [Enter description] Select
Exhibit B1.2 (Budget) Amendment 1 (FY 2025-26 Additional MOCA Funding) Page 9 Attachment 2 236
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:

N/A
Five
ENP252601
One Modification Number: N/A
City of Burbank
VIII. BUDGET DETAIL - OTHER COSTS
Congregate Meal Services
2025-2026
Modernizing Older Californians Act (MOCA)
(A)
DESCRIPTION (1)
(B)

UNIT COST
(C)
NO. OF
UNITS
(D)
NO. OF
MONTHS
(E)

TOTAL COSTS
(F)
SSY1
SF (J)
TOTAL

FUNDING
(K)

VARIANCE
(G)
MATCH
(H)

NON-MATCH
(I)

PROGRAM
INCOME
(B*C*D) (1)
CASH
OTHER
(1)
CASH
(2)

IN-KIND
(1)
CASH
(2)

IN-KIND
(1)
CASH
(F+G+H+I) (E - J)
DIRECT
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Exhibit B1.2 (Budget) Amendment 1 (FY 2025-26 Additional MOCA Funding) Page 10 Attachment 2 237
(A)
DESCRIPTION (1)
(B)

UNIT COST
(C)
NO. OF
UNITS
(D)
NO. OF
MONTHS
(E)

TOTAL COSTS
(F)
SSY1
SF (J)
TOTAL

FUNDING
(K)

VARIANCE
(G)
MATCH
(H)

NON-MATCH
(I)

PROGRAM
INCOME
(B*C*D) (1)
CASH
OTHER
(1)
CASH
(2)

IN-KIND
(1)
CASH
(2)

IN-KIND
(1)
CASH
(F+G+H+I) (E - J)
- $ - $ - $ - $ $0

INDIRECT
TOTAL DIRECT OTHER COSTS - $ - $ - $ - $
(1): Allowable costs are identified in accordance with Title 2 Code of Federal Regulations (CFR) Part 200 and Title 45 Code of Federal Regulations (CFR) Part 75. (2): Subrecipient must obtain prior written approval from County if utilizing SSY1 for Conferences. (3): Subrecipient must provide the following information to your assigned Contract Analyst: (a) Kind of equipment, (b) Indicate whether the equipment lease is program specific or a shared cost, (c) If a shared cost, provide the cost distribution methodology for County review and (d) Length of the lease. - $ - $ - $ - $ $0
Do indirect costs exceed the fifteen percent (15%) maximum?

GRAND TOTAL
GRAND TOTAL OTHER COSTS - $ - $ - $ - $
[Complete
as needed] (7)
Select Description (2) (3) (4) (5)
(6)
Select Description (2) (3) (4) (5)
(6)
(6)
(4): Effective January 1, 2025, County’s approved mileage rate is $0.66 per mile and State's mileage rate is available online at: http://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx. Reimbursement for mileage must not exceed the lesser of County's rate and State's rate. (5): Subrecipient must obtain prior written approval from County if utilizing SSY1 for Travel (Other).(6): Subrecipient must contact their assigned Contract Analyst if there is a cost(s) that Subrecipient would like to add that is not included in the drop down list. Subrecipient must provide detailed explanation of the cost to County review.
(7): The maximum reimbursable amount allowable for indirect costs is fifteen percent (15%) of Subrecipient's modified total direct cost reflected under Column F (SSY1 Cash Other). Indirect costs in excess of the fifteen percent (15%) maximum may be budgeted as a match in-kind contribution and used to meet the match requirement (subject to County's prior written approval). (6)
[Complete
as needed]
[Complete
as needed]
[Complete
as needed]
[Complete as
needed] Indirect Costs (Other Costs)
NOTE:

Exhibit B1.2 (Budget) Amendment 1 (FY 2025-26 Additional MOCA Funding) Page 11 Attachment 2 238
Program Services:

Fiscal Year:

Funding Type:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:
2 Variance (Costs-Funding)
Cash
In-Kind
Cash (SF)
-$
In-Kind (SF)
-$
In-Kind (SF)
-$
Cash Other
(SSY1) 274,300$
Cash NSIP
(SSY1) -$
Cash NSIP
(SSY1) -$ 9 Subtotal Direct Costs
Cash Other
(SSY1) 274,300$
5 Subtotal Funding for
Direct Costs
Cash (SF)
-$
Cash (SF) -$
Cash (SF)
-$
In-Kind (SF)
-$
Cash Other
(SSY1) -$
Cash (SF)
-$
7 Equipment
Cash Other
(SSY1) -$
4 Program Income
8 Other Costs
In-Kind (SF)
-$
In-Kind (SF) -$ Cash (SF)
-$
In-Kind (SF)
-$
Cash (SF) -$
Cash NSIP
(SSY1) -$
Cash (SF)
-$
In-Kind (SF)
-$
5 Raw Food
Cash Other
(SSY1) 76,860$
3 Non-Match
6 Space
Cash Other
(SSY1) -$
2 Subtotal 274,300$
4 Lower Tier Subaward(s)/Subcontract(s)
for Catered Food
Cash Other
(SSY1) 197,440$
Cash NSIP
(SSY1) -$
Cash (SF)
-$
Match
In-Kind (SF)
-$
Cash (SF) -$
-$ In-Kind (SF)
Cash Other
(SSY1) -$
Cash (SF)
-$
In-Kind (SF)
-$
Cash (SF)
-$
In-Kind (SF)
-$
City of Burbank
IX. BUDGET SUMMARY
(A)

COST CATEGORIES
(B)
COSTS (1)
(C)

FUNDING CATEGORIES
(D)
FUNDING (1)
(1)
Total Budgeted Costs
Cash NSIP
(SSY1) -$
(1)
Total Budgeted Costs
DIRECT
1 Personnel
Cash Other
(SSY1) -$
1 SSY1
Cash Other
(SSY1) 274,300$
Volunteers In-Kind (SF)
-$
3 Volunteer Expenses
Congregate Meal Services
2025-2026
Modernizing Older Californians Act (MOCA)
Five
ENP252601
One Modification Number: N/A
Exhibit B1.2 (Budget) Amendment 1 (FY 2025-26 Additional MOCA Funding) Page 12 Attachment 2 239
IX. BUDGET SUMMARY
(A)

COST CATEGORIES
(B)
COSTS (1)
(C)

FUNDING CATEGORIES
(D)
FUNDING (1)
(1)
Total Budgeted Costs
(1)
Total Budgeted Costs
11 21 12
Cash NSIP
(SSY1) -$
Cash (SF)
-$
Cash (SF)
-$

GRAND TOTAL
In-Kind (SF)
-$
Variance (Costs-Funding)
Cash
In-Kind
NOTE:
(1): Costs and Funding must match.

In-Kind (SF)
-$
In-Kind (SF)
-$

GRAND TOTAL COSTS
274,300$

GRAND TOTAL FUNDING
274,300$
20 Total Costs
Cash Other
(SSY1) 274,300$
11 Total Funding
Cash Other
(SSY1) 274,300$
Cash NSIP
(SSY1)
Variance (Costs-Funding) $0
-$
Cash Other
(SSY1) -$
Cash (SF)
-$
Cash (SF)
-$
17 Subtotal Indirect Costs
Cash Other
(SSY1) -$
10 Subtotal Funding for
Indirect Costs
In-Kind (SF)
-$
Cash (SF) -$ Cash (SF)
-$
In-Kind (SF)
-$
16 Other Costs
Cash Other
(SSY1) -$
9 Program Income
In-Kind (SF) -$ Cash (SF)
-$
In-Kind (SF)
-$
Cash (SF) -$ Cash (SF)
-$
In-Kind (SF)
-$
14 Raw Food
Cash Other
(SSY1) -$
8 Non-Match
15 Space
Cash Other
(SSY1) -$
13 Lower Tier Subaward(s)/Subcontract(s)
for Catered Food
Cash Other
(SSY1) -$
Cash (SF)
-$
In-Kind (SF)
-$
7 Match
-$
In-Kind (SF)
-$
Cash Other
(SSY1) -$
Cash (SF)
-$
In-Kind (SF)
-$
In-Kind (SF)
-$
Cash Other
(SSY1) -$
In-Kind (SF) -$
Cash (SF) -$
10 Personnel
Cash Other
(SSY1) -$
6 SSY1Volunteers
12 Volunteer Expenses Cash (SF)

INDIRECT
Exhibit B1.2 (Budget) Amendment 1 (FY 2025-26 Additional MOCA Funding) Page 13 Attachment 2 240
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

ALL COSTS REPORTED ON THIS BUDGET MUST BE ALLOWABLE, NECESSARY, AND REASONABLE FOR THE PROGRAM SERVICES TO BE PROVIDED.

Lynn Tran
[Enter] [Enter]
Budget Reviewed and Approved by:

Equipment (Other) (5)
(G)

UNIT RATE
City
Same as above Burbank
- $ - $ 25,930$
(1)
CASH
[Enter]
Nutrition Services Incentive Program (NSIP) C1
Five
E-Mail AddressExt.

EXHIBIT B1.3 (BUDGET)
AMENDMENT 1 {FY 2025-26 NSIP FUNDING)
CA 91506
Zip CodeState
State
CA 91506
Congregate Meal Services
2025-2026
N/A
City of Burbank
ENP252601
Subrecipient's Legal Name:
1301 W.Olive Ave.

Main Administrative Office Address
Burbank
Mailing Address (if different from above) City Zip Code One Modification Number: N/A
Principal Accountant 818 238 5490
[Enter]
[Enter] [email protected]
Phone Number Ext. E-Mail Address

PROGRAM FUNDING SUMMARY
[Enter] [Enter][Enter]
(1)
CASH
[Enter]
SUBRECIPIENT'S FUNDS (SF) (2)
(C)
MATCH (3)
(1)
CASH
(A)

SERVICE CATEGORY
[Enter] [email protected]
Prefix
Erin Barrows
Ext. E-Mail AddressAuthorized Representative
Recrearion Services Manager
Job Title
Ms.

Ms.

Angela O'Conor
Prefix Budget Analyst Job Title
Ms.
[email protected] 238 5358 [Enter]Roxana Tabibi
Job Title
(B)

SUBAWARD SUM
YEAR 1
(SSY1) (1)
(1)
CASH
OTHER
(2)
CASH
NSIP
Prefix
Congregate Meals 25,930 $
(D)

NON-MATCH
(E)

PROGRAM
INCOME
Project Manager
[Enter]
- $ - $ 25,930 $
Equipment (Purchases) (4)
818 238 5402
Phone Number
Social Services Supervisor- Nutrition
(2)

IN-KIND
Phone Number
25,930$
(F)
TOTAL

FUNDING
(B+C+D+E)
[Enter]
(2)

IN-KIND
(5) Funding Amount for Equipment (Other) reflected as SF must match the Equipment (Other) Funding Amount reflected in Exhibit C1.3 (Mandated Program Services), Section I (Units of Service Summary). (6) Grand Total Funding Amount under Column (F) Total Funding Amount must match Grand Total Funding Amount reflected in Exhibit C1.3 (Mandated Program Services), Section I (Units of Service Summary), Column (E) Funding Amount.
[Enter] -$
- $ - $

COUNTY USE ONLY
Assigned Program Analyst:

Assigned Contract Analyst:

Jorge Pena
Lynn Tran
[Enter]
NOTE:
(1) The SSY1 for each Service Category must match the SSY1 Cash NSIP reflected in Exhibit C1.3 (Mandated Program Services), Section I (Units of Service Summary) for each Service Category. (2) The SF for each Service Category must match the SF reflected in Exhibit C1.3 (Mandated Program Services), Section I (Units of Service Summary) for each Service Category. (4) Funding Amount for Equipment (Purchase(s)) reflected under SSY1 and SF must match the Equipment (Purchase(s)) Funding Amount reflected in Exhibit C1.3 (Mandated Program Services), Section I (Units of Service Summary).

Grand Total (6)
(3) No match requirement for NSIP funds.

Equipment Purchase(s) Approved by:
(2)
SF
[Enter]
(1)
SSY1
(3)
TOTAL

1.00$ $ 1.00
N/A
Date: 11/19/2025
-$
Attachment 2
241
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:

N/A
Five
ENP252601
One Modification Number: N/A
City of Burbank
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
I. BUDGET DETAIL - PERSONNEL
DIRECT
[Enter title]
Congregate Meal Services
2025-2026
Nutrition Services Incentive Program (NSIP) C1
(A)
POSITION TITLE (1)
(B)
% OF TIME
ON

PROGRAM
(2)
(C)

MONTHLY
SALARY
(D)
NO. OF
MONTHS
(E)

TOTAL COSTS
(F)
SSY1
SF (J)
TOTAL

FUNDING
AMOUNT
(K)

VARIANCE
(G)
MATCH
(H)

NON-MATCH
(I)

PROGRAM
INCOME
(B*C*D) (1)

CASH OTHER
(1)
CASH
(2)

IN-KIND
(1)
CASH
(2)

IN-KIND
(1)
CASH
(F+G+H+I) (E - J)
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
Exhibit B1.3 (Budget) Amendment 1 (FY 2025-26 NSIP Funding) Page 2 Attachment 2 242
I. BUDGET DETAIL - PERSONNEL
(A)
POSITION TITLE (1)
(B)
% OF TIME
ON

PROGRAM
(2)
(C)

MONTHLY
SALARY
(D)
NO. OF
MONTHS
(E)

TOTAL COSTS
(F)
SSY1
SF (J)
TOTAL

FUNDING
AMOUNT
(K)

VARIANCE
(G)
MATCH
(H)

NON-MATCH
(I)

PROGRAM
INCOME
(B*C*D) (1)

CASH OTHER
(1)
CASH
(2)

IN-KIND
(1)
CASH
(2)

IN-KIND
(1)
CASH
(F+G+H+I) (E - J)
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
SUBTOTAL DIRECT PERSONNEL -$ -$ - $ - $
(3) (3) (3) (3)
- $ - $ - $
[Enter title]
- $
Benefits [Enter Rate] (4) (4) (4)
Taxes [Enter Rate] (3) (3)
Indirect Costs (Personnel)
[Complete as
needed] (5)
[Complete as
needed]
[Complete as
needed]
-$ $0
- $ - $ - $ -$ $0

INDIRECT
(4) (4) (4)
TOTAL DIRECT PERSONNEL -$ -$ - $
(2): If an individual's time is allocated to multiple Program Services, that individual's time must not exceed 100% when his/her time is totaled for Congregate Meal Services, Home-Delivered Meal Services, and Telephone Reassurance Services.
[Complete as
needed]
[Complete as
needed]
[Complete as
needed] -$
Do indirect costs exceed the fifteen percent (15%) maximum? (5): The maximum reimbursable amount allowable for indirect costs is fifteen percent (15%) of Subrecipient's modified total direct cost reflected under Column F (SSY1 Cash Other). Indirect costs in excess of the fifteen percent (15%) maximum may be budgeted as a match in-kind contribution and used to meet the match requirement (subject to County's prior written approval). -$ $0
NOTE:
(1): Enter the title of each position. List all mandatory staffing positions noted in Exhibit A (Statement of Work and Attachments). If a mandatory position is performed by staff under a different position/payroll title then list both the position title noted in Exhibit A (Statement of Work and Attachments) and the payroll title (e.g., Project Director/Recreation Director). (3): Enter the amount of funding that Subrecipient will use to fund any portion of the total cost for taxes. (4): Enter the amount of funding that Subrecipient will use to fund any portion of the total cost for benefits.

GRAND TOTAL
GRAND TOTAL PERSONNEL -$ -$ - $ - $ - $ - $ - $ Exhibit B1.3 (Budget) Amendment 1 (FY 2025-26 NSIP Funding) Page 3 Attachment 2 243
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:

Congregate Meal Services
One Modification Number:
2025-2026
(B*C*D*E) (1)

IN-KIND
(1)

IN-KIND
(G + H) (F - I)
II. BUDGET DETAIL - VOLUNTEERS
(A)

POSITION TITLE
(B)
NUMBER
OF

POSITIONS
(C)
% OF TIME

ON PROGRAM
(D)

MONTHLY
SALARY

EQUIVALENT
(E)
NO. OF
MONTHS
(F)
TOTAL
SALARY

EQUIVALENT
SF (I)
TOTAL

IN-KIND
Nutrition Services Incentive Program (NSIP) C1
N/A
Five
ENP252601
N/A
(J)

VARIANCE
(G)
MATCH (1)
(H)

NON-MATCH
DIRECT
City of Burbank
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]

INDIRECT
Indirect Costs (Volunteers)
[Complete
as needed]
[Complete as
needed]
[Complete as
needed]
TOTAL DIRECT VOLUNTEERS - $ - $ - $ - $ $0 NOTE:
(1): When using volunteer services as an in-kind match to meet the minimum required match, this in-kind match must not exceed more than fifty percent (50%) of the minimum required match. For example, if volunteer services total $2,000 and the minimum required match is $1,500 then a maximum of $750 of volunteer services will count toward meeting the minimum required match. Additionally, Subrecipient does not have to change the amount of volunteer services reflected as in-kind match since only a portion of it may be counted toward meeting the minimum required match. Using the previous example, Subrecipient may reflect $2,000 (as opposed to $750) as in-kind match for volunteer services but only $750 of this amount will be counted toward meeting the minimum required match.

GRAND TOTAL
GRAND TOTAL VOLUNTEERS - $ - $ - $ - $ $0 Exhibit B1.3 (Budget) Amendment 1 (FY 2025-26 NSIP Funding) Page 4 Attachment 2 244
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:

Congregate Meal Services
ENP252601
One Modification Number: N/A
City of Burbank
III. BUDGET DETAIL - VOLUNTEER EXPENSES
2025-2026
Nutrition Services Incentive Program (NSIP) C1
N/A
Five
(A)

DESCRIPTION
(B)

UNIT COST
(C)

NUMBER OF
UNITS
(D)
NO. OF
MONTHS
(E)

TOTAL COSTS
(F)
SSY1
SF (J)
TOTAL

FUNDING
(K)

VARIANCE
(G)
MATCH
(H)

NON-MATCH
(I)

PROGRAM
INCOME
(B*C*D) (1)

CASH OTHER
(1)
CASH
(2)

IN-KIND
(1)
CASH
(2)

IN-KIND
(1)
CASH
(F+G+H+I) (E - J)
DIRECT
Training
Mileage (Cost/Mile) (1)
[Enter description of other expenses]
[Enter description of other expenses]
[Enter description of other expenses]
[Enter description of other expenses]
[Enter description of other expenses]
-$ $0

INDIRECT

TOTAL DIRECT VOLUNTEER
EXPENSES -$ -$ -$ -$
[Enter description of other expenses]
Indirect Costs (Volunteer Expenses) (2)
-$ -$ -$
(1) Effective January 1, 2025, County’s approved mileage rate is $0.66 per mile and State's mileage rate is available online at: http://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx. Reimbursement for mileage must not exceed the lesser of County's rate and State's rate. (2): The maximum reimbursable amount allowable for indirect costs is fifteen percent (15%) of Subrecipient's modified total direct cost reflected under Column F (SSY1 Cash Other). Indirect costs in excess of the fifteen percent (15%) maximum may be budgeted as a match in-kind contribution and used to meet the match requirement (subject to County's prior written approval). -$ -$ -$ -$ $0
NOTE:

Do indirect costs exceed the fifteen percent (15%) maximum?

GRAND TOTAL

GRAND TOTAL VOLUNTEER
EXPENSES -$ -$ -$ -$
[Complete
as needed]
[Complete
as needed]
[Complete
as needed]
[Complete
as needed]
[Complete
as needed]
Exhibit B1.3 (Budget) Amendment 1 (FY 2025-26 NSIP Funding) Page 5 Attachment 2 245
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:
5 20,009$
[Enter caterer's name] Select Description
[Enter caterer's name]
[Enter caterer's name] Select Description
Select Description
[Enter caterer's name] Select Description
[Enter caterer's name]
[Enter caterer's name]
Select Description
Select Description
DIRECT
(A)

LOWER TIER

SUBRECIPIENT'S/SUBCONTRACTOR(S)
NAME (1)
(C)

UNIT COST
(D)
NO. OF
UNITS
(E)
NO. OF
MONTHS
(C*D*E) (F - K)
Congregate Meals 6.12 $ 654 20,009$ 20,009$ $0Trio North- Hills community meals (J)

PROGRAM
INCOME
(1)
CASH
(B)

SERVICE CATEGORY
(G)
SSY1 SF
(F)

TOTAL COSTS
(K)

TOTAL FUNDING
(L)

VARIANCE
(1): Use this Budget Detail to report Lower Tier Subaward(s)/Subcontract(s) with caterers by entering the name of the caterer. The information provided herein must be included in Exhibit T (List of Lower Tier Subawards). Subrecipient must obtain prior written approval from County before executing Subaward(s).
(2): The maximum reimbursable amount allowable for indirect costs is fifteen percent (15%) of Subrecipient's modified total direct cost reflected under Column G (SSY1 Cash Other). Indirect costs in excess of the fifteen percent (15%) maximum may be budgeted as a match in-kind contribution and used to meet the match requirement (subject to County's prior written approval).

Do indirect costs exceed the fifteen percent (15%) maximum? Indirect Costs
(Lower Tier Subaward(s)/Subcontract(s) for Catered Food)

TOTAL DIRECT LOWER TIER
SUBAWARD(S)/SUBCONTRACT(S) FOR CATERED FOOD - $

GRAND TOTAL LOWER TIER

SUBAWARD(S)/SUBCONTRACT(S) FOR CATERED FOOD
[Complete as
needed]
[Complete as
needed]
[Complete as
needed]
[Complete as
needed]

GRAND TOTAL
(2)
NOTE:
20,009$ $0- $
20,009$ $020,009$ - $
[Complete as
needed]
20,009$ - $ - $ - $ - $ - $ 20,009$ - $ - $ - $

INDIRECT
20,009$ - $
(1)
CASH
(2)

IN-KIND
(1)
CASH
(2)

IN-KIND
(2)
CASH
NSIP
(G+H+I+J)
(I)

NON-MATCH
(1)
CASH
OTHER
(H)
MATCH
Congregate Meal Services
2025-2026
Nutrition Services Incentive Program (NSIP) C1
N/A
Five
ENP252601
N/A
City of Burbank
IV. BUDGET DETAIL - SUBAWARD(S)/SUBCONTRACT(S) FOR CATERED FOOD One Modification Number:

Exhibit B1.3 (Budget) Amendment 1 (FY 2025-26 NSIP Funding) Page 6 Attachment 2 246
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:

NOTE:

One Modification Number:
(2)

IN-KIND
(1)
CASH
(F+G+H+I) (E - J)
V. BUDGET DETAIL - RAW FOOD
(A)

SERVICE CATEGORY
(B)

UNIT COST
(C)
NO. OF
UNITS
(D)
NO. OF
MONTHS
(2)

IN-KIND
(1)
CASH
(G)
MATCH
(H)

NON-MATCH
(I)

PROGRAM
INCOME
(E)

TOTAL COSTS
SF(F)
SSY1
(J)

TOTAL FUNDING
(K)

VARIANCE
(B*C*D) (1)
CASH
OTHER
(2)
CASH
NSIP
[Complete as
needed]
(1)
CASH
$05,921 $
DIRECT
5,921$
- $ TOTAL DIRECT RAW FOOD
Congregate Meals 6.12 $ 194 5 5,921$
[Complete as
needed] (1)
Do indirect costs exceed the fifteen percent (15%) maximum? - $
[Complete as
needed]
Congregate Meal Services
2025-2026
Nutrition Services Incentive Program (NSIP) C1
N/A
ENP252601
Five
N/A
City of Burbank
(1): The maximum reimbursable amount allowable for indirect costs is fifteen percent (15%) of Subrecipient's modified total direct cost reflected under Column F (SSY1 Cash Other). Indirect costs in excess of the fifteen percent (15%) maximum may be budgeted as a match in-kind contribution and used to meet the match requirement (subject to County's prior written approval).

INDIRECT

GRAND TOTAL
Indirect Costs (Raw Food)
$0GRAND TOTAL RAW FOOD 5,921$ - $ 5,921 $ - $ - $ - $ - $ - $ 5,921$ [Complete as
needed]
[Complete as
needed]
5,921$ $05,921$ - $ 5,921 $ - $ - $ - $ Exhibit B1.3 (Budget) Amendment 1 (FY 2025-26 NSIP Funding) Page 7 Attachment 2 247
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:

One Modification Number:

VI. BUDGET DETAIL - SPACE
Congregate Meal Services
2025-2026
Nutrition Services Incentive Program (NSIP) C1
N/A
Five
ENP252601
N/A
City of Burbank
(A)

NAME OF LOCATION AND DESCRIPTION
(B)

UNIT COST
(1)
(C)
NO. OF
UNITS
(D)
NO. OF
MONTHS
(E)
TOTAL
COSTS
(F)
SSY1
SF (J)
TOTAL

FUNDING
(K)

VARIANCE
(G)
MATCH
(H)

NON-MATCH
(I)

PROGRAM
INCOME
(B*C*D) (1)
CASH
OTHER
(1)
CASH
(2)

IN-KIND
(1)
CASH
(2)

IN-KIND
(1)
CASH
(F+G+H+I) (E - J)
[Enter name and description]
[Enter name and description]
DIRECT
[Enter name and description]
[Enter name and description]
[Enter name and description]
$0

INDIRECT
TOTAL DIRECT SPACE - $ - $ - $ - $ [Enter name and description]
[Complete
as needed] Indirect Costs (Space) (2)
- $ - $ - $ - $
[Enter name and description]
[Enter name and description]
(1): Please submit supporting documentation with this Budget for any unit cost, which exceeds $2.00 per square foot, that will be supported by the SSY1. (2): The maximum reimbursable amount allowable for indirect costs is fifteen percent (15%) of Subrecipient's modified total direct cost reflected under Column F (SSY1 Cash Other). Indirect costs in excess of the fifteen percent (15%) maximum may be budgeted as a match in-kind contribution and used to meet the match requirement (subject to County's prior written approval). - $ - $ - $ - $ $0 NOTE:

Do indirect costs exceed the fifteen percent (15%) maximum?

GRAND TOTAL
GRAND TOTAL SPACE - $ - $ - $ - $ [Complete
as needed]
[Complete
as needed]
[Complete
as needed]
[Complete
as needed]
Exhibit B1.3 (Budget) Amendment 1 (FY 2025-26 NSIP Funding) Page 8 Attachment 2 248
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:
(1) County's approval of Subrecipient's Budget does not constitute approval for Subrecipient to purchase the Equipment/Asset. Prior approval is needed for all computing devices, regardless of cost (including but not limited to, workstations, servers, laptops, personal digital assistants, notebook computers, tablets, smartphones and cellphones) as well as all portable electronic storage media, regardless of cost (including but not limited to, thumb/flash drives and portable hard drives), and/or when Subrecipient will use $500 or more of the SSY1 to purchase the Equipment/Asset.

Subrecipient shall obtain prior written approval from County at least thirty (30) days in advance of the date/time that Subrecipient intends to purchase the Equipment using CSY2 and no later than March 31st of the Fiscal Year.

Equipment must be ordered or purchased no later than May 31st of the Fiscal Year.

Subrecipient must submit a minimum of three (3) bids when requesting approval for Equipment that is $500 or more.

Subrecipient must ensure that the description and amount of the Equipment purchase(s) on the Budget are the same as the actual item(s) purchased.

The Grand Total Equipment purchase amount reflected under column (F) CSY2 shall match the total equipment amount reflected in the Mandated Program Services, Section I (Service Unit Summary). (2) Purchase includes any equipment that Subrecipient intends to purchase. Subreciept must report this using any combination of SSY1, Match Cash, and Non-match Cash. (3) Other includes any equipment (except for leased equipment) which is not purchased by Subrecipient (e.g. donated items). Subrecipient must report this using any combination of Match In-kind and/or Non-match In-kind.

One Modification Number:

VII. BUDGET DETAIL - EQUIPMENT
(K)

VARIANCE
(E - J)
DIRECT
[Enter description] Select
[Enter description]
Congregate Meal Services
2025-2026
Nutrition Services Incentive Program (NSIP) C1
N/A
Five
ENP252601
N/A
City of Burbank
(J)
TOTAL

FUNDING
(G)
MATCH
(H)

NON-MATCH
(I)

PROGRAM
INCOME
(A)
DESCRIPTION (1)
(B)

EQUIPMENT
TYPE
(2) or (3)
(C)

UNIT COST
(D)
NO. OF
UNITS
(E)

TOTAL COSTS
(F)
SSY1
SF
(F+G+H+I)(C*D) (1)
CASH
OTHER
(1)
CASH
(2)

IN-KIND
(1)
CASH
(2)

IN-KIND
(1)
CASH
[Enter description] Select
Select
[Enter description] Select
[Enter description] Select
[Enter description] Select
NOTE:
- $ $0

GRAND TOTAL
TOTAL DIRECT EQUIPMENT - $ - $ - $ - $ - $ - $ - $ [Enter description] Select
Exhibit B1.3 (Budget) Amendment 1 (FY 2025-26 NSIP Funding) Page 9 Attachment 2 249
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:

One Modification Number:

VIII. BUDGET DETAIL - OTHER COSTS
Congregate Meal Services
2025-2026
Nutrition Services Incentive Program (NSIP) C1
N/A
Five
ENP252601
N/A
City of Burbank
(A)
DESCRIPTION (1)
(B)

UNIT COST
(C)
NO. OF
UNITS
(D)
NO. OF
MONTHS
(E)

TOTAL COSTS
(F)
SSY1
SF (J)
TOTAL

FUNDING
(K)

VARIANCE
(G)
MATCH
(H)

NON-MATCH
(I)

PROGRAM
INCOME
(B*C*D) (1)
CASH
OTHER
(1)
CASH
(2)

IN-KIND
(1)
CASH
(2)

IN-KIND
(1)
CASH
(F+G+H+I) (E - J)
DIRECT
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Exhibit B1.3 (Budget) Amendment 1 (FY 2025-26 NSIP Funding) Page 10 Attachment 2 250
(A)
DESCRIPTION (1)
(B)

UNIT COST
(C)
NO. OF
UNITS
(D)
NO. OF
MONTHS
(E)

TOTAL COSTS
(F)
SSY1
SF (J)
TOTAL

FUNDING
(K)

VARIANCE
(G)
MATCH
(H)

NON-MATCH
(I)

PROGRAM
INCOME
(B*C*D) (1)
CASH
OTHER
(1)
CASH
(2)

IN-KIND
(1)
CASH
(2)

IN-KIND
(1)
CASH
(F+G+H+I) (E - J)
- $ - $ - $ - $ $0

INDIRECT
TOTAL DIRECT OTHER COSTS - $ - $ - $ - $
(1): Allowable costs are identified in accordance with Title 2 Code of Federal Regulations (CFR) Part 200 and Title 45 Code of Federal Regulations (CFR) Part 75. (2): Subrecipient must obtain prior written approval from County if utilizing SSY1 for Conferences. (3): Subrecipient must provide the following information to your assigned Contract Analyst: (a) Kind of equipment, (b) Indicate whether the equipment lease is program specific or a shared cost, (c) If a shared cost, provide the cost distribution methodology for County review and (d) Length of the lease. - $ - $ - $ - $ $0
Do indirect costs exceed the fifteen percent (15%) maximum?

GRAND TOTAL
GRAND TOTAL OTHER COSTS - $ - $ - $ - $
[Complete
as needed] (7)
Select Description (2) (3) (4) (5)
(6)
Select Description (2) (3) (4) (5)
(6)
(6)
(4): Effective January 1, 2025, County’s approved mileage rate is $0.66 per mile and State's mileage rate is available online at: http://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx. Reimbursement for mileage must not exceed the lesser of County's rate and State's rate. (5): Subrecipient must obtain prior written approval from County if utilizing SSY1 for Travel (Other).(6): Subrecipient must contact their assigned Contract Analyst if there is a cost(s) that Subrecipient would like to add that is not included in the drop down list. Subrecipient must provide detailed explanation of the cost to County review.
(7): The maximum reimbursable amount allowable for indirect costs is fifteen percent (15%) of Subrecipient's modified total direct cost reflected under Column F (SSY1 Cash Other). Indirect costs in excess of the fifteen percent (15%) maximum may be budgeted as a match in-kind contribution and used to meet the match requirement (subject to County's prior written approval). (6)
[Complete
as needed]
[Complete
as needed]
[Complete
as needed]
[Complete as
needed] Indirect Costs (Other Costs)
NOTE:

Exhibit B1.3 (Budget) Amendment 1 (FY 2025-26 NSIP Funding) Page 11 Attachment 2 251
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:
2 Variance (Costs-Funding)
Cash
In-Kind
Cash (SF)
-$
In-Kind (SF)
-$
In-Kind (SF)
-$
Cash Other
(SSY1) -$
Cash NSIP
(SSY1) 25,930$
Cash NSIP
(SSY1) 25,930$ 9 Subtotal Direct Costs
Cash Other
(SSY1) -$
5 Subtotal Funding for
Direct Costs
Cash (SF)
-$
Cash (SF) -$
Cash (SF)
-$
In-Kind (SF)
-$
Cash Other
(SSY1) -$
Cash (SF)
-$
7 Equipment
Cash Other
(SSY1) -$
4 Program Income
8 Other Costs
In-Kind (SF)
-$
In-Kind (SF) -$ Cash (SF)
-$
In-Kind (SF)
-$
Cash (SF) -$
Cash NSIP
(SSY1) 5,921$
Cash (SF)
-$
In-Kind (SF)
-$
5 Raw Food
Cash Other
(SSY1) -$
3 Non-Match
6 Space
Cash Other
(SSY1) -$
2 Subtotal 25,930$
4 Lower Tier Subaward(s)/Subcontract(s) for
Catered Food
Cash Other
(SSY1) -$
Cash NSIP
(SSY1) 20,009$
Cash (SF)
-$
Match
In-Kind (SF)
-$
Cash (SF) -$
-$ In-Kind (SF)
Cash Other
(SSY1) -$
Cash (SF)
-$
In-Kind (SF)
-$
Cash (SF)
-$
In-Kind (SF)
-$
City of Burbank
IX. BUDGET SUMMARY
(A)

COST CATEGORIES
(B)
COSTS (1)
(C)

FUNDING CATEGORIES
(D)
FUNDING (1)
(1)
Total Budgeted Costs
Cash NSIP
(SSY1) 25,930$
(1)
Total Budgeted Costs
DIRECT
1 Personnel
Cash Other
(SSY1) -$
1 SSY1
Cash Other
(SSY1) -$
Volunteers In-Kind (SF)
-$
3 Volunteer Expenses
Congregate Meal Services
2025-2026
Nutrition Services Incentive Program (NSIP) C1
N/A
Five
ENP252601
One Modification Number: N/A
Exhibit B1.3 (Budget) Amendment 1 (FY 2025-26 NSIP Funding) Page 12 Attachment 2 252
IX. BUDGET SUMMARY
(A)

COST CATEGORIES
(B)
COSTS (1)
(C)

FUNDING CATEGORIES
(D)
FUNDING (1)
(1)
Total Budgeted Costs
(1)
Total Budgeted Costs
11 21 12
Cash NSIP
(SSY1) 25,930$
Cash (SF)
-$
Cash (SF)
-$

GRAND TOTAL
In-Kind (SF)
-$
Variance (Costs-Funding)
Cash
In-Kind
Subrecipeint meets minimum match requirement.

NOTE:
(1): Costs and Funding must match.

In-Kind (SF)
-$
In-Kind (SF)
-$

GRAND TOTAL COSTS
25,930$

GRAND TOTAL FUNDING
25,930$
20 Total Costs
Cash Other
(SSY1) -$
11 Total Funding
Cash Other
(SSY1) -$
Cash NSIP
(SSY1)
Variance (Costs-Funding) $0
25,930$
Cash Other
(SSY1) -$
Cash (SF)
-$
Cash (SF)
-$
17 Subtotal Indirect Costs
Cash Other
(SSY1) -$
10 Subtotal Funding for
Indirect Costs
In-Kind (SF)
-$
Cash (SF) -$ Cash (SF)
-$
In-Kind (SF)
-$
16 Other Costs
Cash Other
(SSY1) -$
9 Program Income
In-Kind (SF) -$ Cash (SF)
-$
In-Kind (SF)
-$
Cash (SF) -$ Cash (SF)
-$
In-Kind (SF)
-$
14 Raw Food
Cash Other
(SSY1) -$
8 Non-Match
15 Space
Cash Other
(SSY1) -$
13 Lower Tier Subaward(s)/Subcontract(s) for
Catered Food
Cash Other
(SSY1) -$
Cash (SF)
-$
In-Kind (SF)
-$
7 Match
-$
In-Kind (SF)
-$
Cash Other
(SSY1) -$
Cash (SF)
-$
In-Kind (SF)
-$
In-Kind (SF)
-$
Cash Other
(SSY1) -$
In-Kind (SF) -$
Cash (SF) -$
10 Personnel
Cash Other
(SSY1) -$
6 SSY1Volunteers
12 Volunteer Expenses Cash (SF)

INDIRECT
Exhibit B1.3 (Budget) Amendment 1 (FY 2025-26 NSIP Funding) Page 13 Attachment 2 253
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Date:
(G)

UNIT RATE
(1)
SSY1
(2)
SF
(3)
TOTAL

1.00$ [Enter] 1.00$
(2)

IN-KIND
Job Title
19,700 $
(D)

NON-MATCH
(E)

PROGRAM
INCOME
[Enter] [Enter][Enter] [Enter]
818 238 5490
(B)

SUBAWARD SUM
YEAR 1
(SSY1) (1)
(1)
CASH
OTHER
(2)
CASH
NSIP
[Enter]
(1)
CASH
EXHIBIT B2.3 (BUDGET)
AMENDMENT 1 {FY 2025-26 NSIP FUNDING}
CA 91506
Zip CodeState
State
CA 91506
Home-Delivered Meal Services
2025-2026
N/A
City of Burbank
ENP252601
Subrecipient's Legal Name:
1301 W.Olive Ave.

Nutrition Services Incentive Program (NSIP) C2
ALL COSTS REPORTED ON THIS BUDGET MUST BE ALLOWABLE, NECESSARY, AND REASONABLE FOR THE PROGRAM SERVICES TO BE PROVIDED.

Five
Mailing Address (if different from above)
[Enter] [email protected]
Phone Number Ext.

City Zip Code
One Modification Number: N/A
Main Administrative Office Address
Burbank
Prefix Budget Analyst Job Title
Ms.

E-Mail Address
City
Same as above Burbank
[Enter]
[Enter]
Ext. E-Mail Address
Social Service Supervisor- Nutrition
[email protected]
Prefix
Erin Barrows
Authorized Representative
Recearion Service Manager
Job Title
Ms.
[email protected] 238 5358Roxana TabibiMs.
818 238 5402
Phone Number
Phone Number
19,700$
(F)
TOTAL

FUNDING
(B+C+D+E)
E-Mail AddressExt.Prefix
SUBRECIPIENT'S FUNDS (SF) (2)
(C)
MATCH (3)
Home-Delivered Meals

PROGRAM FUNDING SUMMARY
(A)

SERVICE CATEGORY
Project Manager
Angela O'Connor Principal Accountant
(1)
CASH
Grand Total (6)
[Enter]
- $ - $ 19,700 $
Equipment (Purchases) (4)
(2) The SF for each Service Category must match the SF reflected in Exhibit C2.3 (Mandated Program Services), Section I (Units of Service Summary) for each Service Category.

Lynn Tran Budget Reviewed and Approved by:

Equipment (Other) (5)
- $ - $
[Enter] [Enter]
19,700$
[Enter]
(1) The SSY1 for each Service Category must match the SSY1 Cash Other reflected in Exhibit C2.3 (Mandated Program Services), Section I (Units of Service Summary) for each Service Category. 11/19/2025
N/AEquipment Purchase(s) Approved by:
(4) Funding Amount for Equipment (Purchase(s)) reflected under SSY1 and SF shall match the Equipment (Purchase(s)) Funding Amount reflected in Exhibit C2.3 (Mandated Program Services), Section I (Units of Service Summary). [Enter]
(2)

IN-KIND
(1)
CASH
(5) Funding Amount for Equipment (Other) reflected as SF shall match the Equipment (Other) Funding Amount reflected in Exhibit C2.3 (Mandated Program Services), Section I (Units of Service Summary). (6) Grand Total Funding Amount under Column (F) Total Funding Amount shall match Grand Total Funding Amount reflected in Exhibit C2.3 (Mandated Program Services), Section I (Units of Service Summary), Column (E) Funding Amount.
[Enter] -$
- $ - $

COUNTY USE ONLY
Assigned Program Analyst:

Assigned Contract Analyst:

Jorge Pena
Lynn Tran
[Enter]
NOTE:
(3) No match requirement for NSIP funds.
-$
Attachment 2
254
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:

N/A
Five
ENP252601
One Modification Number: N/A
City of Burbank
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
I. BUDGET DETAIL - PERSONNEL
DIRECT
[Enter title]
Home Delivered Meal Services
2025-2026
Nutrition Services Incentive Program (NSIP) C2
(A)
POSITION TITLE (1)
(B)
% OF TIME
ON

PROGRAM
(2)
(C)

MONTHLY
SALARY
(D)
NO. OF
MONTHS
(E)

TOTAL COSTS
(F)
SSY1
SF (J)
TOTAL

FUNDING
AMOUNT
(K)

VARIANCE
(G)
MATCH
(H)

NON-MATCH
(I)

PROGRAM
INCOME
(B*C*D) (1)

CASH OTHER
(1)
CASH
(2)

IN-KIND
(1)
CASH
(2)

IN-KIND
(1)
CASH
(F+G+H+I) (E - J)
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
Exhibit B2.3 (Budget) Amendment 1 (FY 2025-26 NSIP Funding} Page 2 Attachment 2 255
I. BUDGET DETAIL - PERSONNEL
(A)
POSITION TITLE (1)
(B)
% OF TIME
ON

PROGRAM
(2)
(C)

MONTHLY
SALARY
(D)
NO. OF
MONTHS
(E)

TOTAL COSTS
(F)
SSY1
SF (J)
TOTAL

FUNDING
AMOUNT
(K)

VARIANCE
(G)
MATCH
(H)

NON-MATCH
(I)

PROGRAM
INCOME
(B*C*D) (1)

CASH OTHER
(1)
CASH
(2)

IN-KIND
(1)
CASH
(2)

IN-KIND
(1)
CASH
(F+G+H+I) (E - J)
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
SUBTOTAL DIRECT PERSONNEL -$ -$ - $ - $ (3) (3) (3) (3)
- $ - $ - $
[Enter title]
- $
Benefits [Enter Rate] (4) (4) (4)
Taxes [Enter Rate] (3) (3)
Indirect Costs (Personnel)
[Complete as
needed] (5)
[Complete
as needed]
[Complete as
needed]
-$ $0
- $ - $ - $ -$ $0

INDIRECT
(4) (4) (4)
TOTAL DIRECT PERSONNEL -$ -$ - $ (2): If an individual's time is allocated to multiple Program Services, that individual's time must not exceed 100% when his/her time is totaled for Congregate Meal Services, Home-Delivered Meal Services, and Telephone Reassurance Services.
[Complete
as needed]
[Complete
as needed]
[Complete
as needed] -$
Do indirect costs exceed the fifteen percent (15%) maximum? (5): The maximum reimbursable amount allowable for indirect costs is fifteen percent (15%) of Subrecipient's modified total direct cost reflected under Column F (SSY1 Cash Other). Indirect costs in excess of the fifteen percent (15%) maximum may be budgeted as a match in-kind contribution and used to meet the match requirement (subject to County's prior written approval). -$ $0
NOTE:
(1): Enter the title of each position. List all mandatory staffing positions noted in Exhibit A (Statement of Work and Attachments). If a mandatory position is performed by staff under a different position/payroll title then list both the position title noted in Exhibit A (Statement of Work and Attachments) and the payroll title (e.g., Project Director/Recreation Director). (3): Enter the amount of funding that Subrecipient will use to fund any portion of the total cost for taxes. (4): Enter the amount of funding that Subrecipient will use to fund any portion of the total cost for benefits.

GRAND TOTAL
GRAND TOTAL PERSONNEL -$ -$ - $ - $ - $ - $ - $ Exhibit B2.3 (Budget) Amendment 1 (FY 2025-26 NSIP Funding} Page 3 Attachment 2 256
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:

Home Delivered Meal Services
One Modification Number:
2025-2026
(B*C*D*E) (1)

IN-KIND
(1)

IN-KIND
(G + H) (F - I)
II. BUDGET DETAIL - VOLUNTEERS
(A)

POSITION TITLE
(B)
NUMBER
OF

POSITIONS
(C)
% OF TIME
ON
PROGRAM (1)
(D)

MONTHLY
SALARY

EQUIVALENT
(E)
NO. OF
MONTHS
(F)
TOTAL
SALARY

EQUIVALENT
SF (I)
TOTAL

IN-KIND
Nutrition Services Incentive Program (NSIP) C2
N/A
Five
ENP252601
N/A
(J)

VARIANCE
(G)
MATCH (2)
(H)

NON-MATCH
DIRECT
City of Burbank
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]
[Enter title]

INDIRECT
Indirect Costs (Volunteers)
[Complete
as needed]
[Complete as
needed]
[Complete as
needed]
TOTAL DIRECT VOLUNTEERS - $ - $ - $ - $ $0 NOTE:
(2): When using volunteer services as an in-kind match to meet the minimum required match, this in-kind match must not exceed more than fifty percent (50%) of the minimum required match. For example, if volunteer services total $2,000 and the minimum required match is $1,500 then a maximum of $750 of volunteer services will count toward meeting the minimum required match. Additionally, Subrecipient does not have to change the amount of volunteer services reflected as in-kind match since only a portion of it may be counted toward meeting the minimum required match. Using the previous example, Subrecipient may reflect $2,000 (as opposed to $750) as in-kind match for volunteer services but only $750 of this amount will be counted toward meeting the minimum required match.

GRAND TOTAL
GRAND TOTAL VOLUNTEERS - $ - $ - $ - $ $0 (1): If an individual's time is allocated to multiple Program Services, that individual's time must not exceed 100% when his/her time is totaled for Congregate Meal Services, Home- Delivered Meal Services, and Telephone Reassurance Services.

Exhibit B2.3 (Budget) Amendment 1 (FY 2025-26 NSIP Funding} Page 4 Attachment 2 257
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:

ENP252601
One Modification Number: N/A
City of Burbank
III. BUDGET DETAIL - VOLUNTEER EXPENSES
Home Delivered Meal Services
2025-2026
Nutrition Services Incentive Program (NSIP) C2
N/A
Five
(A)

DESCRIPTION
(B)

UNIT COST
(C)

NUMBER OF
UNITS
(D)
NO. OF
MONTHS
(E)

TOTAL COSTS
(F)
SSY1
SF (J)
TOTAL

FUNDING
(K)

VARIANCE
(G)
MATCH
(H)

NON-MATCH
(I)

PROGRAM
INCOME
(B*C*D) (1)

CASH OTHER
(1)
CASH
(2)

IN-KIND
(1)
CASH
(2)

IN-KIND
(1)
CASH
(F+G+H+I) (E - J)
DIRECT
Training
Mileage (Cost/Mile) (1)
[Enter description of other expenses]
[Enter description of other expenses]
[Enter description of other expenses]
[Enter description of other expenses]
[Enter description of other expenses]
-$ $0

INDIRECT

TOTAL DIRECT VOLUNTEER
EXPENSES -$ -$ -$ -$
[Enter description of other expenses]
Indirect Costs (Volunteer Expenses) (2)
-$ -$ -$
(1) Effective January 1, 2025, County’s approved mileage rate is $0.66 per mile and State's mileage rate is available online at: http://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx. Reimbursement for mileage must not exceed the lesser of County's rate and State's rate. (2): The maximum reimbursable amount allowable for indirect costs is fifteen percent (15%) of Subrecipient's modified total direct cost reflected under Column F (SSY1 Cash Other). Indirect costs in excess of the fifteen percent (15%) maximum may be budgeted as a match in-kind contribution and used to meet the match requirement (subject to County's prior written approval). -$ -$ -$ -$ $0
NOTE:

Do indirect costs exceed the fifteen percent (15%) maximum?

GRAND TOTAL

GRAND TOTAL VOLUNTEER
EXPENSES -$ -$ -$ -$
[Complete
as needed]
[Complete
as needed]
[Complete
as needed]
[Complete
as needed]
[Complete
as needed]
Exhibit B2.3 (Budget) Amendment 1 (FY 2025-26 NSIP Funding} Page 5 Attachment 2 258
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:
2025-2026
Nutrition Services Incentive Program (NSIP) C2
N/A
Five
ENP252601
One Modification Number: N/A
City of Burbank
Home Delivered Meal Services
Trio North- Hills community meals
[Enter caterer's name] Select Description
[Enter caterer's name]
[Enter caterer's name] Select Description
12,240$
DIRECT
[Enter caterer's name] Select Description
[Enter caterer's name]
[Enter caterer's name]
Select Description
Select Description
Select Description
(1)
CASH
(2)

IN-KIND
(1)
CASH
(2)

IN-KIND
(2)
CASH
NSIP
(G+H+I+J)
(I)

NON-MATCH
(1)
CASH
OTHER
(H)
MATCH
(1): Use this Budget Detail to report Lower Tier Subaward/Subcontract with caterers by entering the name of the caterer. The information provided herein must be included in Exhibit T (List of Lower Tier Subawards). Subrecipient must obtain prior written approval from County before executing Lower Tier Subaward(s).
(2): The maximum reimbursable amount allowable for indirect costs is fifteen percent (15%) of Subrecipient's modified total direct cost reflected under Column G (SSY1 Cash Other). Indirect costs in excess of the fifteen percent (15%) maximum may be budgeted as a match in-kind contribution and used to meet the match requirement (subject to County's prior written approval).

Do indirect costs exceed the fifteen percent (15%) maximum? Indirect Costs
(Lower Tier Subawards/Subcontracts for Catered Food)

TOTAL DIRECT LOWER TIER
SUBAWARD(S)/SUBCONTRACT(S) FOR CATERED FOOD - $

GRAND TOTAL SUBRECIPENTS FOR CATERED FOOD
[Complete as
needed]
[Complete as
needed]
[Complete as
needed]
[Complete as
needed]

GRAND TOTAL
(2)
NOTE:
12,240$ $0- $
12,240$ $012,240$ - $
[Complete as
needed]
12,240$ - $ - $ - $ - $ - $ 12,240$ - $ - $ - $

INDIRECT
12,240$ - $
IV. BUDGET DETAIL - LOWER TIER SUBAWARDS/SUBCONTRACTS FOR CATERED FOOD (A)

LOWER TIER

SUBRECIPIENT'S/SUBCONTRACTS
NAME (1)
(C)

UNIT COST
(D)
NO. OF
UNITS
(E)
NO. OF
MONTHS
(C*D*E) (F - K)
Home-Delivered Meals 6.12 $ 200 12,240$ 12,240$ $010 (J)

PROGRAM
INCOME
(1)
CASH
(B)

SERVICE CATEGORY
(G)
SSY1
SF(F)

TOTAL COSTS
(K)

TOTAL FUNDING
(L)

VARIANCE
Exhibit B2.3 (Budget) Amendment 1 (FY 2025-26 NSIP Funding} Page 6 Attachment 2 259
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:

NOTE:
7,460$ $0
2025-2026
Nutrition Services Incentive Program (NSIP) C2
N/A
Five
ENP252601
One Modification Number: N/A
City of Burbank
SF(F)
SSY1
(J)

TOTAL FUNDING
(K)

VARIANCE
(B*C*D) (1)
CASH
OTHER

TOTAL DIRECT RAW FOOD
(2)
CASH
NSIP
(1)
CASH
7,460 $
7,460$ $0
Home Delivered Meal Services
(2)

IN-KIND
(1)
CASH
(F+G+H+I) (E - J)
V. BUDGET DETAIL - RAW FOOD
(A)

SERVICE CATEGORY
(B)

UNIT COST
(C)
NO. OF
UNITS
(D)
NO. OF
MONTHS
(2)

IN-KIND
(1)
CASH
(G)
MATCH
(H)

NON-MATCH
(I)

PROGRAM
INCOME
(E)

TOTAL COSTS
DIRECT
Home-Delivered Meals 6.12 $ 122 10 7,460$
[Complete as
needed]
[Complete as
needed]
7,460$ - $ 7,460 $ - $ - $ - $ - $
[Complete
as needed]
- $
(1): The maximum reimbursable amount allowable for indirect costs is fifteen percent (15%) of Subrecipient's modified total direct cost reflected under Column F (SSY1 Cash Other). Indirect costs in excess of the fifteen percent (15%) maximum may be budgeted as a match in-kind contribution and used to meet the match requirement (subject to County's prior written approval).

INDIRECT

GRAND TOTAL
Indirect Costs (Raw Food)
$0GRAND TOTAL RAW FOOD 7,460$ - $ 7,460 $ - $ - $ - $ - $ - $ 7,460$ [Complete as
needed] (1)
[Complete
as needed]
Do indirect costs exceed the fifteen percent (15%) maximum? Exhibit B2.3 (Budget) Amendment 1 (FY 2025-26 NSIP Funding} Page 7 Attachment 2 260
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:

One Modification Number: N/A
City of Burbank
VI. BUDGET DETAIL - SPACE
Home Delivered Meal Services
2025-2026
Nutrition Services Incentive Program (NSIP) C2
N/A
Five
ENP252601
(A)

NAME OF LOCATION AND DESCRIPTION
(B)

UNIT COST
(1)
(C)
NO. OF
UNITS
(D)
NO. OF
MONTHS
(E)
TOTAL
COSTS
(F)
SSY1
SF (J)
TOTAL

FUNDING
(K)

VARIANCE
(G)
MATCH
(H)

NON-MATCH
(I)

PROGRAM
INCOME
(B*C*D) (1)
CASH
OTHER
(1)
CASH
(2)

IN-KIND
(1)
CASH
(2)

IN-KIND
(1)
CASH
(F+G+H+I) (E - J)
[Enter name and description]
[Enter name and description]
DIRECT
[Enter name and description]
[Enter name and description]
[Enter name and description]
$0

INDIRECT
TOTAL DIRECT SPACE - $ - $ - $ - $
[Enter name and description]
[Complete
as needed] Indirect Costs (Space) (2)
- $ - $ - $ - $
[Enter name and description]
[Enter name and description]
(1): Please submit supporting documentation with this Budget for any unit cost, which exceeds $2.00 per square foot, that will be supported by the SSY1. (2): The maximum reimbursable amount allowable for indirect costs is fifteen percent (15%) of Subrecipient's modified total direct cost reflected under Column F (SSY1 Cash Other). Indirect costs in excess of the fifteen percent (15%) maximum may be budgeted as a match in-kind contribution and used to meet the match requirement (subject to County's prior written approval). - $ - $ - $ - $ $0
NOTE:

Do indirect costs exceed the fifteen percent (15%) maximum?

GRAND TOTAL
GRAND TOTAL SPACE - $ - $ - $ - $
[Complete
as needed]
[Complete
as needed]
[Complete
as needed]
[Complete
as needed]
Exhibit B2.3 (Budget) Amendment 1 (FY 2025-26 NSIP Funding} Page 8 Attachment 2 261
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:
(1) County's approval of Subrecipient's Budget does not constitute approval for Subrecipient to purchase the Equipment/Asset. Prior approval is needed for all computing devices, regardless of cost (including but not limited to, workstations, servers, laptops, personal digital assistants, notebook computers, tablets, smartphones and cellphones) as well as all portable electronic storage media, regardless of cost (including but not limited to, thumb/flash drives and portable hard drives), and/or when Subrecipient will use $500 or more of the SSY1 to purchase the Equipment/Asset.

Subrecipient must obtain prior written approval from County at least thirty (30) days in advance of the date/time that Subrecipient intends to purchase the Equipment using SSY1 and no later than March 31st of the Fiscal Year.

Equipment must be ordered or purchased no later than May 31st of the Fiscal Year.

Subrecipient must submit a minimum of three (3) bids when requesting approval for Equipment that is $500 or more.

Subrecipient must ensure that the description and amount of the Equipment purchase(s) on the Budget are the same as the actual item(s) purchased.

The Grand Total Equipment purchase amount reflected under column (F) SSY1 must match the total equipment amount reflected in the Mandated Program Services, Section I (Service Unit Summary). (2) Purchase includes any equipment that Subrecipient intends to purchase. Subreciept must report this using any combination of SSY1, Match Cash, and Non-match Cash. (3) Other includes any equipment (except for leased equipment) which is not purchased by Subrecipient (e.g. donated items). Subrecipient must report this using any combination of Match In-kind and/or Non-match In-kind. 2025-2026
Nutrition Services Incentive Program (NSIP) C2
N/A
Five
ENP252601
One Modification Number: N/A
City of Burbank
VII. BUDGET DETAIL - EQUIPMENT
(K)

VARIANCE
(E - J)
DIRECT
[Enter description] Select
[Enter description]
(J)
TOTAL

FUNDING
(G)
MATCH
(H)

NON-MATCH
(I)

PROGRAM
INCOME
(C*D) (1)
CASH
OTHER
(1)
CASH
(2)

IN-KIND
(1)
CASH
(2)

IN-KIND
(1)
CASH
(F+G+H+I)
Home Delivered Meal Services
(A)
DESCRIPTION (1)
(B)

EQUIPMENT
TYPE
(2) or (3)
(C)

UNIT COST
(D)
NO. OF
UNITS
(E)

TOTAL COSTS
(F)
SSY1
SF
[Enter description] Select
Select
[Enter description] Select
[Enter description] Select
[Enter description] Select
NOTE:
- $ $0

GRAND TOTAL
TOTAL DIRECT EQUIPMENT - $ - $ - $ - $ - $ - $ - $ [Enter description] Select
Exhibit B2.3 (Budget) Amendment 1 (FY 2025-26 NSIP Funding} Page 9 Attachment 2 262
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:

N/A
Five
ENP252601
One Modification Number: N/A
City of Burbank
VIII. BUDGET DETAIL - OTHER COSTS
Home Delivered Meal Services
2025-2026
Nutrition Services Incentive Program (NSIP) C2
(A)
DESCRIPTION (1)
(B)

UNIT COST
(C)
NO. OF
UNITS
(D)
NO. OF
MONTHS
(E)

TOTAL COSTS
(F)
SSY1
SF (J)
TOTAL

FUNDING
(K)

VARIANCE
(G)
MATCH
(H)

NON-MATCH
(I)

PROGRAM
INCOME
(B*C*D) (1)
CASH
OTHER
(1)
CASH
(2)

IN-KIND
(1)
CASH
(2)

IN-KIND
(1)
CASH
(F+G+H+I) (E - J)
DIRECT
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Exhibit B2.3 (Budget) Amendment 1 (FY 2025-26 NSIP Funding} Page 10 Attachment 2 263
(A)
DESCRIPTION (1)
(B)

UNIT COST
(C)
NO. OF
UNITS
(D)
NO. OF
MONTHS
(E)

TOTAL COSTS
(F)
SSY1
SF (J)
TOTAL

FUNDING
(K)

VARIANCE
(G)
MATCH
(H)

NON-MATCH
(I)

PROGRAM
INCOME
(B*C*D) (1)
CASH
OTHER
(1)
CASH
(2)

IN-KIND
(1)
CASH
(2)

IN-KIND
(1)
CASH
(F+G+H+I) (E - J)
- $ - $ - $ - $ $0

INDIRECT
TOTAL DIRECT OTHER COSTS - $ - $ - $ - $
(1): Allowable costs are identified in accordance with Title 2 Code of Federal Regulations (SFR) Part 200 and Title 45 Code of Federal Regulations (SFR) Part 75. (2): Subrecipient must obtain prior written approval from County if utilizing SSY1 for Conferences. (3): Subrecipient must provide the following information to your assigned Contract Analyst: (a) Kind of equipment, (b) Indicate whether the equipment lease is program specific or a shared cost, (c) If a shared cost, provide the cost distribution methodology for County review and (d) Length of the lease. - $ - $ - $ - $ $0
Do indirect costs exceed the fifteen percent (15%) maximum?

GRAND TOTAL
GRAND TOTAL OTHER COSTS - $ - $ - $ - $
[Complete
as needed] (7)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
Select Description (2) (3) (4) (5)
(6)
Select Description (2) (3) (4) (5)
(6)
(6)
(4): Effective January 1, 2025, County’s approved mileage rate is $0.66 per mile and State's mileage rate is available online at: http://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx. Reimbursement for mileage must not exceed the lesser of County's rate and State's rate. (5): Subrecipient must obtain prior written approval from County if utilizing SSY1 for Travel (Other).(6): Subrecipient must contact their assigned Contract Analyst if there is a cost(s) that Subrecipient would like to add that is not included in the drop down list. Subrecipient must provide detailed explanation of the cost to County review.
(7): The maximum reimbursable amount allowable for indirect costs is fifteen percent (15%) of Subrecipient's modified total direct cost reflected under Column F (SSY1 Cash Other). Indirect costs in excess of the fifteen percent (15%) maximum may be budgeted as a match in-kind contribution and used to meet the match requirement (subject to County's prior written approval). (6)
[Complete
as needed]
[Complete
as needed]
[Complete
as needed]
[Complete as
needed] Indirect Costs (Other Costs)
NOTE:

Exhibit B2.3 (Budget) Amendment 1 (FY 2025-26 NSIP Funding} Page 11 Attachment 2 264
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Subrecipient's Legal Name:
2 Variance (Costs-Funding)
Cash
In-Kind
Cash (SF)
-$
In-Kind (SF)
-$
In-Kind (SF)
-$
Cash Other
(SSY1) -$
Cash NSIP
(SSY1) 19,700$
Cash NSIP
(SSY1) 19,700$ 9 Subtotal Direct Costs
Cash Other
(SSY1) -$
5 Subtotal Funding
for Direct Costs
Cash (SF)
-$
Cash (SF) -$
Cash (SF)
-$
In-Kind (SF)
-$
Cash Other
(SSY1) -$
Cash (SF)
-$
7 Equipment
Cash Other
(SSY1) -$
4 Program Income
8 Other Costs
In-Kind (SF)
-$
In-Kind (SF) -$ Cash (SF)
-$
In-Kind (SF)
-$
Cash (SF) -$
Cash NSIP
(SSY1) 7,460$
Cash (SF)
-$
In-Kind (SF)
-$
5 Raw Food
Cash Other
(SSY1) -$
3 Non-Match
6 Space
Cash Other
(SSY1) -$
2 Subtotal 19,700$
4 Lower Tier Subaward(s)/Subcontract(s)
for Catered Food
Cash Other
(SSY1) -$
Cash NSIP
(SSY1) 12,240$
Cash (SF)
-$
Match
In-Kind (SF)
-$
Cash (SF) -$
-$ In-Kind (SF)
Cash Other
(SSY1) -$
Cash (SF)
-$
In-Kind (SF)
-$
Cash (SF)
-$
In-Kind (SF)
-$
City of Burbank
IX. BUDGET SUMMARY
(A)

COST CATEGORIES
(B)
COSTS (1)
(C)

FUNDING CATEGORIES
(D)
FUNDING (1)
(1)
Total Budgeted Costs
Cash NSIP
(SSY1) 19,700$
(1)
Total Budgeted Costs
DIRECT
1 Personnel
Cash Other
(SSY1) -$
1 SSY1
Cash Other
(SSY1) -$
Volunteers In-Kind (SF)
-$
3 Volunteer Expenses
Home Delivered Meal Services
2025-2026
Nutrition Services Incentive Program (NSIP) C2
N/A
Five
ENP252601
One Modification Number: N/A
Exhibit B2.3 (Budget) Amendment 1 (FY 2025-26 NSIP Funding} Page 12 Attachment 2 265
IX. BUDGET SUMMARY
(A)

COST CATEGORIES
(B)
COSTS (1)
(C)

FUNDING CATEGORIES
(D)
FUNDING (1)
(1)
Total Budgeted Costs
(1)
Total Budgeted Costs
11 21 12
Cash NSIP
(SSY1) 19,700$
Cash (SF)
-$
Cash (SF)
-$

GRAND TOTAL
In-Kind (SF)
-$
Variance (Costs-Funding)
Cash
In-Kind
Subrecipient meets minimum match requirement.

NOTE:
(1): Costs and Funding must match.

In-Kind (SF)
-$
In-Kind (SF)
-$

GRAND TOTAL COSTS
19,700$

GRAND TOTAL FUNDING
19,700$
20 Total Costs
Cash Other
(SSY1) -$
11 Total Funding
Cash Other
(SSY1) -$
Cash NSIP
(SSY1)
Variance (Costs-Funding) $0
19,700$
Cash Other
(SSY1) -$
Cash (SF)
-$
Cash (SF)
-$
17 Subtotal Indirect Costs
Cash Other
(SSY1) -$
10 Subtotal Funding
for Indirect Costs
In-Kind (SF)
-$
Cash (SF) -$ Cash (SF)
-$
In-Kind (SF)
-$
16 Other Costs
Cash Other
(SSY1) -$
9 Program Income
In-Kind (SF) -$ Cash (SF)
-$
In-Kind (SF)
-$
Cash (SF) -$ Cash (SF)
-$
In-Kind (SF)
-$
14 Raw Food
Cash Other
(SSY1) -$
8 Non-Match
15 Space
Cash Other
(SSY1) -$
13 Lower Tier Subaward(s)/Subcontract(s)
for Catered Food
Cash Other
(SSY1) -$
Cash (SF)
-$
In-Kind (SF)
-$
7 Match
-$
In-Kind (SF)
-$
Cash Other
(SSY1) -$
Cash (SF)
-$
In-Kind (SF)
-$
In-Kind (SF)
-$
Cash Other
(SSY1) -$
In-Kind (SF) -$
Cash (SF) -$
10 Personnel
Cash Other
(SSY1) -$
6 SSY1Volunteers
12 Volunteer Expenses Cash (SF)

INDIRECT
Exhibit B2.3 (Budget) Amendment 1 (FY 2025-26 NSIP Funding} Page 13 Attachment 2 266
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:
[Enter]
Ext.
[Enter]
Phone Number Ext.
[Enter]
Phone Number Ext.

MPS Reviewed and Approved by: Jorge Pena Date: 10/23/2025

COUNTY USE ONLY
Assigned Program Analyst: Jorge Pena
Assigned Contract Analyst: Lynn Tran
Social Services Supervisor- Nutrition [email protected] Prefix Project Manager Job Title E-Mail Address
Ms. Roxana Tabibi (818) 238 5358
Ms. Angela O'Connor
Prefix
E-Mail Address
Ms. Erin Barrows (818) 238 5402
Phone Number
EXHIBIT C1.1 (MANDATED PROGRAM SERVICES)
AMENDMENT 1 {FY 2025-26 ADDITIONAL BASELINE}
Subrecipient's Legal Name:

Same as above
Recreation Services Manager [email protected]
State Zip Code
1301 W. Olive Ave. Burbank CA 91506
Main Administrative Office Address
Budget Analyst Job Title E-Mail Address
Burbank CA 91506
Principal Accountant (818) 238 5490 [email protected] Mailing Address (if different from above) City State Zip Code Prefix Authorized Representative Job Title
City
Congregate Meal Services
2025-26
OAA Title III C-1 and Net County Cost (NCC)
N/A
ENP252601
City of Burbank
One N/AModification Number:

Five (5)
Attachment 2
267
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Equipment (Other) (9)
SSY1 (6)
(Cash Other)
29,943 963,865$

12.21$
SF (7)
(Cash and In-Kind) 29,943 598,265$ 19.98$
Congregate Meal Services
2025-26
OAA Title III C-1 and Net County Cost (NCC)
N/A
ENP252601
Five (5)
Modification Number: N/AOne
(E)
FUNDING AMOUNT (5)
(F)
NO. OF UNDUPLICATED
CLIENTS (1)
(C)

UNITS OF
SERVICE (3)
(D)
UNIT RATE (2)
(A)

SERVICE CATEGORY
(B)

FUNDING SOURCE
Subrecipient's Legal Name: City of Burbank
(5) The Total and Grand Total amounts under column (E) Funding Amount must match the Total and Grand Total amounts reflected in Exhibit B1.1 (Budget) (cover page) column (F) Total Funding.
(9) Enter the amount of equipment (other) that is reflected in Exhibit B1.1 (Budget).

I. UNITS OF SERVICE SUMMARY
(6) SSY1: Subaward Sum Year 1
(7) SF: Subrecipient's Funds
(8) Enter the approved amount of equipment purchase(s) that is reflected in Exhibit B1.1 (Budget).

Equipment (Purchases) (8) [Enter Approved
Amount]
(2) Please Enter the Unit Rates: a) for SSY1 (Cash Other) (i.e., approved rate to be reimbursed by County as reflected in the funding allocation letter) and b) for SF (amount of Match, Non-Match, and Program Income - reflected as a rate - that will be funded by Subrecipient for the Services). (3) Please enter the number of Units for the Service Category to be provided using SSY1 (Cash Other) and SF. (4) The Total Unduplicated Units for the Service Category under column (C) Units of Service must match the corresponding Total Units reflected in Section II, (Services by Month) column (P) Total.

NOTE:
(1) Please Enter the total number of unduplicated clients that will be served by your agency. Unduplicated clients are individuals who meet the eligibility requirements outlined in Exhibit A (Statement of Work and Attachments). These individuals are counted only once within a FY for reporting purposes.

All Congregate Meals
[Enter Approved
Amount]
29,943 365,600$

32.19$
1,200
GRAND TOTAL SERVICES/FUNDING 1,200 29,943 963,865$
Total (4)
Exhibit C1.1 (Mandated Program Services) Amendment 1 {FY 2025-26 Additional Baseline Funding}

Attachment 2 268
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:
(A)
LINE
NO.
(C)
NO. OF
UNDUP.

CLIENTS
(D)
JUL
(E)
AUG
(F)
SEP
(G)
OCT
(H)
NOV
(I)
DEC
(J)
JAN
(K)
FEB
(L)
MAR
(M)
APR
(N)
MAY
(O)
JUN
(P)
TOTAL (1)
1 700 3,397 3,283 3,210 3,300 600 13,790
2 200 2,171 2,085 2,056 2,000 500 8,812
3 300 1,831 1,819 1,844 1,840 7 7,341
4 0
5 0
6 0
7 0
8 0
9 0
10 0
11 0
12 0
13 0
14 0
15 0
1,200 7,399 7,187 7,110 7,140 1,107 0 0 0 0 0 0 0 29,943 NOTE:
(1) The Grand Total Units under column (P) Total must match the Total reflected in Section I (Units of Service Summary) column (C) Units of Service Total.

Grand Total
II. SERVICES BY MONTH - ALL CONGREGATE MEALS
(B)

SITE NAME
Joslyn Adult Center
McCambrideg
Tuttle Senior Center
ENP252601
Congregate Meal Services
2025-26
OAA Title III C-1 and Net County Cost (NCC)
N/A
Five (5)
Subrecipient's Legal Name: City of Burbank
Modification Number:One N/A
Exhibit C1.1 (Mandated Program Services) Amendment 1 {FY 2025-26 Additional Baseline Funding}

Attachment 2 269
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:
[Enter]
Ext.
[Enter]
Phone Number Ext.
[Enter]
Phone Number Ext.

City
Congregate Meal Services
2025-2026
Modernization of Older Californians Act (MOCA)
N/A
ENP252601
City of Burbank
One N/AModification Number:

Five (5)
Budget Analyst Job Title E-Mail Address
Burbank CA 91506
Principal Accountant (818) 238 5490 [email protected] Mailing Address (if different from above) City State Zip Code Prefix Authorized Representative Job Title
EXHIBIT C1.2 (MANDATED PROGRAM SERVICES)
AMENDMENT 1 {FY 2025-26 ADDITIONAL MOCA FUNDING}
Subrecipient's Legal Name:

Same as above
Recreation Services Manager [email protected]
State Zip Code
1301 W. Olive Ave. Burbank CA 91506
Main Administrative Office Address
E-Mail Address
Ms. Erin Barrows (818) 238 5402
Phone Number
Social Services Supervisor- Nutrition [email protected] Prefix Project Manager Job Title E-Mail Address
Ms. Roxana Tabibi (818) 238 5358
Ms. Angela O'Connor
Prefix
MPS Reviewed and Approved by: Jorge Pena Date: 10/23/2025

COUNTY USE ONLY
Assigned Program Analyst: Jorge Pena
Assigned Contract Analyst: Lynn Tran
Attachment 2
270
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Equipment (Other) (9)
NOTE:
(1) Please Enter the total number of unduplicated clients that will be served by your agency. Unduplicated clients are individuals who meet the eligibility requirements outlined in Exhibit A (Statement of Work and Attachments). These individuals are counted only once within a FY for reporting purposes.

All Congregate Meals
[Enter Approved
Amount]
22,465 274,300$
1,200
GRAND TOTAL SERVICES/FUNDING 1,200 22,465 274,300$
274,300$

12.21$
(5) The Total and Grand Total amounts under column (E) Funding Amount must match the Total and Grand Total amounts reflected in Exhibit B1.2 (Budget) (cover page) column (F) Total Funding.
(9) Enter the amount of equipment (other) that is reflected in Exhibit B1.2 (Budget).

I. UNITS OF SERVICE SUMMARY
(6) SSY1: Subaward Sum Year 1
(7) SF: Subrecipient's Funds
(8) Enter the approved amount of equipment purchase(s) that is reflected in Exhibit B1.2 (Budget).

Equipment (Purchases) (8) [Enter Approved
Amount]
(2) Please Enter the Unit Rates: a) for SSY1 (Cash Other) (i.e., approved rate to be reimbursed by County as reflected in the funding allocation letter) and b) for SF (amount of Match, Non-Match, and Program Income - reflected as a rate - that will be funded by Subrecipient for the Services). (3) Please enter the number of Units for each Service Category to be provided using SSY1 (Cash Other) and SF. (4) The Total Unduplicated Units for each Service Category under column (C) Units of Service must match the corresponding Total Units reflected in Section II (Services by Month) column (P) Total.

Modification Number: N/AOne
(E)
FUNDING AMOUNT (5)
(F)
NO. OF UNDUPLICATED
CLIENTS (1)
(C)

UNITS OF
SERVICE (3)
(D)
UNIT RATE (2)
(A)

SERVICE CATEGORY
(B)

FUNDING SOURCE
Subrecipient's Legal Name: City of Burbank
Congregate Meal Services
2025-2026
Modernization of Older Californians Act (MOCA)
N/A
ENP252601
Five (5)
-$
Total (4)
SSY1 (6)
(Cash Other)
SF (7)
(Cash and In-Kind)
22,465 12.21$
Exhibit C1.2 (Mandated Program Services) Amendment 1 {FY 2025-26 Additional MOCA Funding}

Attachment 2 271
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:
(A)
LINE
NO.
(C)
NO. OF
UNDUP.

CLIENTS
(D)
JUL
(E)
AUG
(F)
SEP
(G)
OCT
(H)
NOV
(I)
DEC
(J)
JAN
(K)
FEB
(L)
MAR
(M)
APR
(N)
MAY
(O)
JUN
(P)
TOTAL (1)
1 700 2,700 3,300 3,300 1,000 100 100 100 100 10,700
2 200 1,500 2,000 2,000 200 50 50 50 32 5,882
3 300 1,833 1,840 1,840 200 50 50 50 20 5,883
4 0
5 0
6 0
7 0
8 0
9 0
10 0
11 0
12 0
13 0
14 0
15 0
1,200 0 0 0 0 6,033 7,140 7,140 1,400 200 200 200 152 22,465 NOTE:
(1) The Grand Total Units under column (P) Total must match the Total reflected in Section I (Units of Service Summary) column (C) Units of Service Total.

Grand Total
Subrecipient's Legal Name: City of Burbank
II. SERVICES BY MONTH - ALL CONGREGATE MEALS
(B)

SITE NAME
Joslyn Adult Center
McCambrideg
Tuttle Senior Center
One Modification Number: N/A
Congregate Meal Services
2025-2026
Modernization of Older Californians Act (MOCA)
N/A
ENP252601
Five (5)
Exhibit C1.2 (Mandated Program Services) Amendment 1 {FY 2025-26 Additional MOCA Funding} Page 3 Attachment 2 272
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:
[Enter]
Ext.
[Enter]
Phone Number Ext.
[Enter]
Phone Number Ext.

City
Congregate Meal Services
2025-26
Nutrition Services Incentive Program (NSIP) C1
N/A
ENP252601
ENP252601
One N/AModification Number:

Five (5)
Budget Analyst Job Title E-Mail Address
Burbank CA 91506
Principal Accountant (818) 238 5490 [email protected] Mailing Address (if different from above) City State Zip Code Prefix Authorized Representative Job Title
EXHIBIT C1.1 (MANDATED PROGRAM SERVICES)
AMENDMENT 1 {FY 2025-26 NSIP FUNDING}
Subrecipient's Legal Name:

Same as above
Recreation Service Manager [email protected]
State Zip Code
1301 W. Olive Ave. Burbank CA 91506
Main Administrative Office Address
E-Mail Address
Ms. Erin Barrows (818) 238 5402
Phone Number
Social Service Supervisor- Nutrition [email protected] Prefix Project Manager Job Title E-Mail Address
Ms. Roxana Tabibi (818) 238 5358
Ms. Angela O'Connor
Prefix
MPS Reviewed and Approved by: Jorge Peña Date: 11/18/2025

COUNTY USE ONLY
Assigned Program Analyst: Jorge Peña
Assigned Contract Analyst: Lynn Tran
Attachment 2
273
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Equipment (Other) (9)
NOTE:
(1) Please Enter the total number of unduplicated clients that will be served by your agency. Unduplicated clients are individuals who meet the eligibility requirements outlined in Exhibit A (Statement of Work and Attachments). These individuals are counted only once within a FY for reporting purposes.

All Congregate Meals
[Enter Approved
Amount]
25,930 25,930$

1.00$
1,200
GRAND TOTAL SERVICES/FUNDING 1,200 25,930 25,930$
Total (4)
SSY1 (6)
(Cash NSIP)
25,930
(5) The Total and Grand Total amounts under column (E) Funding Amount must match the Total and Grand Total amounts reflected in Exhibit B1.3 (Budget) (cover page) column (F) Total Funding.
(9) Enter the amount of equipment (other) that is reflected in Exhibit B1.3 (Budget).

I. UNITS OF SERVICE SUMMARY
(6) SSY1: Subaward Sum Year 1
(7) SF: Subrecipient's Funds
(8) Enter the approved amount of equipment purchase(s) that is reflected in Exhibit B1.3 (Budget).

Equipment (Purchases) (8) [Enter Approved
Amount]
(2) Please Enter the Unit Rates: a) for SSY1 (Cash NSIP) (i.e., approved rate to be reimbursed by County as reflected in the funding allocation letter) and b) for SF (amount of Match, Non-Match, and Program Income - reflected as a rate - that will be funded by Subrecipient for the Services). (3) Please enter the number of Units for the Service Category to be provided using SSY1 (Cash NSIP) and SF. (4) The Total Unduplicated Units for the Service Category under column (C) Units of Service must match the corresponding Total Units reflected in Section II, (Services by Month) column (P) Total.

Modification Number: N/AOne
(E)
FUNDING AMOUNT (5)
(F)
NO. OF UNDUPLICATED
CLIENTS (1)
(C)

UNITS OF
SERVICE (3)
(D)
UNIT RATE (2)
(A)

SERVICE CATEGORY
(B)

FUNDING SOURCE
Subrecipient's Legal Name: ENP252601
Congregate Meal Services
2025-26
Nutrition Services Incentive Program (NSIP) C1
N/A
ENP252601
Five (5)
25,930$

1.00$
SF (7)
(Cash and In-Kind) [Enter Units] [Enter Unit Rate]
Exhibit C1.3 (Mandated Program Services) Amendment 1 {FY 2025-26 NSIP Funding}

Attachment 2 274
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:
(A)
LINE
NO.
(C)
NO. OF
UNDUP.

CLIENTS
(D)
JUL
(E)
AUG
(F)
SEP
(G)
OCT
(H)
NOV
(I)
DEC
(J)
JAN
(K)
FEB
(L)
MAR
(M)
APR
(N)
MAY
(O)
JUN
(P)
TOTAL (1)
1 700 2,500 2,500 2,500 3,000 3,000 3,000 16,500
2 200 1,000 1,000 1,000 1,000 1,000 1,000 6,000
3 300 500 500 930 500 500 500 3,430
4 0
5 0
6 0
7 0
8 0
9 0
10 0
11 0
12 0
13 0
14 0
15 0
1,200 0 0 0 0 0 0 4,000 4,000 4,430 4,500 4,500 4,500 25,930 NOTE:
(1) The Grand Total Units under column (P) Total must match the Total reflected in Section I (Units of Service Summary) column (C) Units of Service Total.

Subrecipient's Legal Name: ENP252601
Modification Number:One N/A
ENP252601
Congregate Meal Services
2025-26
Nutrition Services Incentive Program (NSIP) C1
N/A
Five (5)
II. SERVICES BY MONTH - ALL CONGREGATE MEALS
(B)

SITE NAME
Joslyn Adult Center
McCambrideg
Tuttle Senior Center
Grand Total
Exhibit C1.3 (Mandated Program Services) Amendment 1 {FY 2025-26 NSIP Funding} Page 3 Attachment 2 275
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:
[Enter]
Ext.
[Enter]
Phone Number Ext.
[Enter]
Phone Number Ext.

MPS Reviewed and Approved by: Jorge Peña Date: 11/18/2025

COUNTY USE ONLY
Assigned Program Analyst: Jorge Peña
Assigned Contract Analyst: Lynn Tran
Social Service Supervisor- Nutrition [email protected] Prefix Project Manager Job Title E-Mail Address
Ms. Roxana Tabibi 818 238 5358
Ms. Angela O'Connor
Prefix
E-Mail Address
Ms. Erin Barrows 818 238 5402
Phone Number
EXHIBIT C2.3 (MANDATED PROGRAM SERVICES)
AMENDMENT 1 {FY 2025-26 NSIP FUNDING}
Subrecipient's Legal Name:

Same as above
Recreation Service Manager [email protected]
State Zip Code
1301 W.Olive Ave. Burbank CA 91506
Main Administrative Office Address
Budget Analyst Job Title E-Mail Address
Burbank CA 91506
Principal Accountant 818 238 5490 [email protected] Mailing Address (if different from above) City State Zip Code Prefix Authorized Representative Job Title
City
Home-Delivered Meal Services
2025-26
Nutrition Services Incentive Program (NSIP) C2
N/A
ENP252601
City of Burbank
One N/AModification Number:

Five (5)
Attachment 2
276
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:

Equipment (Other) (9)
19,700$

1.00$
SF (7)
(Cash and In-Kind) [Enter Units] [Enter Unit Rate]
Home-Delivered Meal Services
2025-26
Nutrition Services Incentive Program (NSIP) C2
N/A
ENP252601
Five (5)
Modification Number: N/AOne
(E)
FUNDING AMOUNT (5)
(F)
NO. OF UNDUPLICATED
CLIENTS (1)
(C)

UNITS OF
SERVICE (3)
(D)
UNIT RATE (2)
(A)

SERVICE CATEGORY
(B)

FUNDING SOURCE
Subrecipient's Legal Name: City of Burbank
(5) The Total and Grand Total amounts under column (E) Funding Amount must match the Total and Grand Total amounts reflected in Exhibit B2.3 (Budget) (cover page) column (F) Total Funding.
(9) Enter the amount of equipment (other) that is reflected in Exhibit B2.3 (Budget).

I. UNITS OF SERVICE SUMMARY
(6) SSY1: Subaward Sum Year 1
(7) SF: Subrecipient's Funds
(8) Enter the approved amount of equipment purchase(s) that is reflected in Exhibit B2.3 (Budget).

Equipment (Purchases) (8) [Enter Approved
Amount]
(2) Please Enter the Unit Rates: a) for SSY1 (Cash NSIP) (i.e., approved rate to be reimbursed by County as reflected in the funding allocation letter) and b) for SF (amount of Match, Non-Match, and Program Income - reflected as a rate - that will be funded by Subrecipient for the Services). (3) Please enter the number of Units for the Service Category to be provided using SSY1 (Cash NSIP) and SF. (4) The Total Unduplicated Units for the Service Category under column (C) Units of Service must match the corresponding Total Units reflected in Section II, (Services by Month) column (P) Total.

NOTE:
(1) Please Enter the total number of unduplicated clients that will be served by your agency. Unduplicated clients are individuals who meet the eligibility requirements outlined in Exhibit A (Statement of Work and Attachments). These individuals are counted only once within a FY for reporting purposes.

All Home-Delivered Meals
[Enter Approved
Amount]
19,700 19,700$

1.00$
130
GRAND TOTAL SERVICES/FUNDING 130 19,700 19,700$
Total (4)
SSY1 (6)
(Cash NSIP)
19,700
Exhibit C2.3 (Mandated Program Services) Amendment 1 {FY 2025-26 NSIP Funding}

Attachment 2 277
Program Services:

Fiscal Year:

Funding Type:

Los Angeles County Region:

Supervisorial District:

Subaward Number:

Amendment Number:
(A)
LINE
NO.
(C)
NO. OF
UNDUP.

CLIENTS
(D)
JUL
(E)
AUG
(F)
SEP
(G)
OCT
(H)
NOV
(I)
DEC
(J)
JAN
(K)
FEB
(L)
MAR
(M)
APR
(N)
MAY
(O)
JUN
(P)
TOTAL (1)
1 30 3,050 2,774 2,774 2,774 2,774 2,780 2,774 19,700
2 13 0
3 20 0
4 20 0
5 10 0
6 10 0
7 17 0
8 10 0
9 0
10 0
11 0
12 0
13 0
14 0
15 0
130 0 0 0 0 0 3,050 2,774 2,774 2,774 2,774 2,780 2,774 19,700 NOTE:
(1) The Grand Total Units under column (P) Total must match the Total reflected in Section I (Units of Service Summary) column (C) Units of Service Total.

Grand Total
II. SERVICES BY MONTH - ALL HOME-DELIVERED MEALS
4 6
7 8 (2A)
(B)

SITE NAME
1 2 (2B)
3 5
ENP252601
Home-Delivered Meal Services
2025-26
Nutrition Services Incentive Program (NSIP) C2
N/A
Five (5)
Subrecipient's Legal Name: City of Burbank
Modification Number:One N/A
Exhibit C2.3 (Mandated Program Services) Amendment 1 {FY 2025-26 NSIP Funding} Page 3 Attachment 2 278

EXHIBIT D
(COUNTY'S ADMINISTRATION)
FISCAL YEAR: 2025-26 Effective as of: 9/1/2025
COUNTY’S DEPARTMENT HEAD
Name: Maral Karaccusian
Title: Interim Director
Address: 510 South Vermont Avenue
Los Angeles, Ca 90020
Telephone: (213) 716-9002
E-Mail Address: [email protected]
COUNTY’S CONTRACT MANAGER
Name: Ms. Irma Panosian
Title: Administrative Services Manager III
Address: 510 South Vermont Avenue
Los Angeles, Ca 90020
Telephone: (323) 336-5426
E-Mail Address: [email protected]
COUNTY’S PROGRAM MANAGER
Name: Mr. Miguel Robleto
Title: Program Manager
Address: 510 South Vermont Avenue
Los Angeles, Ca 90020
Telephone: (213) 738-2737
E-Mail Address: [email protected]
COUNTY’S COMPLIANCE MANAGER
Name: Ms. Susana Ortega
Title: Program Manager
Address: 510 South Vermont Avenue
Los Angeles, Ca 90020
Telephone: (323) 459-9141
E-Mail Address: [email protected]
COUNTY’S EMERGENCY COORDINATOR
Name: Mr. Henry Lopez
Title: Program Manager
Address: 510 South Vermont Avenue
Los Angeles, Ca 90020
Telephone: (213) 738­-2337
E-Mail Address: [email protected]
Attachment 2
279

EXHIBIT Q

(ACCOUNTING, ADMINISTRATION AND REPORTING REQUIREMENTS)

- Revised September 2025 -

Attachment 2
280

TABLE OF CONTENTS
A. ACCOUNTING AND FINANCIAL REPORTING .................................................. 1

1.0 Basis of Accounting ................................................................................. 1

1.1 Accrual Basis .............................................................................................. 1

1.2 Cash Basis .................................................................................................. 2

1.3 Prepaid Expenses ....................................................................................... 2

2.0 Accounting System ................................................................................... 2

2.1 General Journal ........................................................................................... 2

2.2 Cash Receipts Journal ................................................................................ 2

2.3 Cash Disbursements Journal ...................................................................... 3

2.4 General Ledger ........................................................................................... 3

2.5 Chart of Accounts ........................................................................................ 3

2.6 Payroll Register ........................................................................................... 4

3.0 Information and Supporting Documentation Requirements ................. 4

3.1 Filing ........................................................................................................... 7

3.2 References .................................................................................................. 7

3.3 Security Over Documentation ..................................................................... 7

3.4 Retention ..................................................................................................... 8

3.5 Protection of Electronically Stored Information ............................................ 8

4.0 Donations and Other Sources of Revenue ............................................. 8

5.0 Audits ......................................................................................................... 8

6.0 Single Audit Requirements ...................................................................... 9

7.0 Unique Entity Identifier and System for Award Management Requirements ............................................................................................ 9 B. INTERNAL CONTROLS ...................................................................................... 9

1.0 Internal Controls Overview ....................................................................... 9

2.0 Cash and Revenues .................................................................................. 9

2.1 Separate Bank Account or Cost Center .................................................... 10

2.2 Manual Deposits ....................................................................................... 10

2.3 Separation of Duties Over Deposits and Cash .......................................... 10

2.4 Bank Reconciliations ................................................................................. 10 Attachment 2
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TABLE OF CONTENTS

2.5 Bonding ..................................................................................................... 11

3.0 Disbursements ........................................................................................ 11

3.1 Approvals and Separation of Duties Over Disbursements ........................ 11

3.2 Credit Cards .............................................................................................. 12

3.3 Petty Cash ................................................................................................. 12

3.4 Other Liquid Assets ................................................................................... 13

4.0 Payroll and Personnel Records ............................................................. 14

4.1 Timecards ................................................................................................. 14

4.2 Benefit Balances ....................................................................................... 15

4.3 Incentive Compensation ............................................................................ 15

4.4 Limitations on Positions and Salaries ........................................................ 15

4.5 Retroactive Payroll Adjustments and Payments ........................................ 16

4.6 Separation of Duties Over Payroll and Personnel ..................................... 16

4.7 Security Over Payroll and Personnel Records .......................................... 16

5.0 Information Technology ......................................................................... 16

5.1 Information Technology Controls .............................................................. 16

5.2 Information Technology Security Management ......................................... 17

5.3 Separation of Duties Over Systems .......................................................... 18

6.0 Electronic Signatures ............................................................................. 18

7.0 Lower Tier Subawards ............................................................................ 19

7.1 Subcontractor ............................................................................................ 19 C. COST PRINCIPLES ........................................................................................... 19

1.0 Purpose of Program Funds .................................................................... 19

1.1 Limitations on Expenditures of Subaward Sums ....................................... 20

1.2 Limitations on Payments to Affiliated Organizations or Persons (i.e., Related Party/Less-Than-Arm’s-Length Transactions) ............................. 20

1.3 Unallowable Expenditures ......................................................................... 21

1.4 Budget Limitation ...................................................................................... 21

1.5 Expenses Incurred Outside the Subaward Period ..................................... 21

1.6 Unallowable Activities ............................................................................... 21

1.7 Unspent Program Funds ........................................................................... 22 Attachment 2
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TABLE OF CONTENTS

2.0 Allocable Expenses ................................................................................ 22

2.1 Direct Costs ............................................................................................... 22

2.2 Indirect Costs ............................................................................................ 23

2.3 Acceptable Indirect Cost Allocation Methods ............................................ 23

2.4 Indirect Cost Limitations ............................................................................ 24

2.5 Cost Allocation Plan .................................................................................. 24 D. REPORTING FRAUD, ABUSE, MISCONDUCT OR NON-COMPLIANCE........ 25 Exhibit A (Indirect Cost Allocation Methods Examples) ...................................... 27 Attachment 2
283

Exhibit Q (Accounting, Administration and Reporting Requirements) Page 1 Revised 09/2025

EXHIBIT Q
(ACCOUNTING, ADMINISTRATION AND REPORTING REQUIREMENTS)

The purpose of this Exhibit Q is to provide organizations (Subrecipients) that contract with County of Los Angeles (County) with guidance on key accounting, financial reporting, internal control, and contract administration standards, along with best practices and recommended approaches that will help to promote accountability, protect the integrity of assets and financial information, and minimize the risk of fraud.

The accounting, financial reporting and internal control standards presented in this Exhibit Q are fundamental and derived from applicable federal, State, and County regulations and guidelines .

These standards are not intended to be all inclusive or replace acceptable existing procedures or preclude the use of more sophisticated methods, or supersede any laws or requirements imposed by the applicable funding sources (i.e., federal, State, and County agencies) that may be more restrictive and/or stringent. Instead, this Exhibit Q includes the minimum required federal, State and County required procedures and controls that must be incorporated into Subrecipient’s accounting and financial reporting systems to ensure compliance, as well as guidance on other recommended procedures and controls. Subrecipient certifies that throughout the entirety of this Subaward, it shall maintain the required level of staffing as outlined in this Subaward. Therefore, the internal control standards described herein are those that apply to Subrecipient’s organization and Subrecipient must comply with the intent of these standards and implement internal control systems in its performance of the Work hereunder. Subrecipient’s subcontractors must also follow these standards unless otherwise stated in this Subaward.

A. ACCOUNTING AND FINANCIAL REPORTING

1.0 Basis of Accounting

Subrecipient must maintain written financial and accounting procedures which incorporate Generally Accepted Accounting Principles and Subrecipient must adhere to the requirements set forth therein. Unless otherwise specified by the applicable funding source, Subrecipient may elect to use either the accrual basis or cash basis of accounting during the Fiscal Year for recording financial transactions. Subrecipient must ensure their basis of accounting is adequately documented in their accounting policies. Monthly invoices must be prepared on the same basis that is used for recording financial transactions. All financial reports required by County must be prepared by Subrecipient using accrual information and must be submitted as directed by County.

County generally recommends the use of the accrual basis for recording financial transactions when appropriate.

1.1 Accrual Basis

Under the accrual basis for recording financial transactions, revenues are recorded in the accounting period in which they are earned (rather than when cash is received). Expenditures are recorded in the accounting period in which they are incurred (rather than when cash is disbursed).

Recorded a ccruals (e.g., to estimate expenditures) should be reversed in the subsequent accounting period or when deemed appropriate and/or necessary to ensure revenues and expenditures are not double counted, and are in compliance with Generally Accepted Accounting Principles (GAAP).

Attachment 2
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Exhibit Q (Accounting, Administration and Reporting Requirements) Page 2 Revised 09/2025

1.2 Cash Basis
If Subrecipient elects to use the cash basis for recording financial transactions during the Fiscal Year:
• Necessary adjustments must be made to record the accruals at the beginning and the end of each Fiscal Year, and at the end of the Subaward. • All computations, supporting records, and explanatory notes used in converting from the cash basis to the accrual basis must be retained.

1.3 Prepaid Expenses
Prepaid expenses (e.g., insurance, service agreements, lease agreements, etc.) must be expensed during the appropriate Subaward Fiscal Year to the extent goods and Services are received or are applicable to that Fiscal Year.

2.0 Accounting System
Subrecipient must maintain a double entry accounting system (utilizing debits and credits) and adequate, accurate, and reliable financial records in accordance with GAAP . The financial records must provide a comprehensive audit trail, and typically include, but may not be limited to a General Journal, a Cash Receipts Journal, a General Ledger, a Cash Disbursements Journal, and a Payroll Register or equivalent records as described in this Exhibit Q. Postings to the General Ledger and Journals must be made timely, at least on a monthly basis. Subrecipient must maintain a separate Cost Center(s), which clearly identifies funds received and expended on Services provided.

2.1 General Journal
A General Journal (or equivalent records) must be maintained to ensure transactions are recorded accurately and timely in the order they occur, and for recording adjusting entries, reversing entries, closing entries, and other financial transactions not normally recorded in the Cash Receipts Journal or Cash Disbursements Journal (or their equivalent records). Entries in the General Journal (or equivalent records) must be adequately documented and entered in chronological order with sufficient explanatory notations to support the transaction.

Example: DR CR
Rent Expense 100
Rent Payable 100
To record accrued rent to March 31, 20XX

2.2 Cash Receipts Journal
A Cash Receipts Journal (or equivalent records) must be maintained for recording and identifying all cash inflows and sources of income (e.g., County warrants, contributions, interest income), and should, at a minimum, contain the following information:

Attachment 2
285

Exhibit Q (Accounting, Administration and Reporting Requirements) Page 3 Revised 09/2025
• Date
• Invoice, Reference and/or Receipt Number (if applicable) • Amount of Cash or Income Received
• Name of Accounts Debited (e.g., Cash) and Credited (e.g., Income) for the following:
• County payments
• Contributions/Donations
• Other Income ( e.g., grants, sales of supplies/services, rental income, miscellaneous revenue, fees, etc.)
• Description to clearly specify the source of cash receipts)

2.3 Cash Disbursements Journal

A Cash Disbursements Journal (or equivalent records) must be maintained for recording all cash outflows or disbursements (e.g., rent, utilities, maintenance, etc.) to manage and track outgoing funds, and should, at a minimum, contain the following information:

• Date
• Invoice, Reference, and/or Check Number (if applicable) • Amount of Cash Disbursed
• Name of Accounts Debited or Credited
• Payment Method (e.g., cash, check, electronic transfer) • Description to clearly specify the nature of the cost and the corresponding cost classification, if not included in the column heading.

Checks should not be written to employees (other than payroll, reimbursements for small incidental out-of-pocket costs, mileage, travel, and petty cash custodian checks).

A Check Register may be substituted for the Cash Disbursements Journal (or equivalent records), but this is not recommended. If used, the Check Register (or equivalent records) must contain the same cost classifications and description information required when a Cash Disbursements Journal (or equivalent records) is used.

2.4 General Ledger

A General Ledger (or equivalent records) must be maintained with accounts for all assets, liabilities, fund balances/net assets, expenditures, and revenues to ensure the accuracy, consistency, and transparency of all financial transactions in accordance with GAAP. Separate accounts or cost centers must be maintained for the revenues (e.g., donations, grants, rental income, miscellaneous revenue) and expenditures of each of Subrecipient’s programs and activities (both County and non-County programs).

2.5 Chart of Accounts

A Chart of Accounts (or equivalent records) must be maintained to organize and classify financial transactions accurately and consistently in accordance with GAAP:

Attachment 2
286

Exhibit Q (Accounting, Administration and Reporting Requirements) Page 4 Revised 09/2025
• County recommends that Subrecipient use the expense account titles on the monthly invoice submitted to County.
• If Subrecipient uses account titles which differ from the account titles on the monthly invoice, each account title should clearly identify the nature of the transaction(s) posted to the account.
• Subrecipient must consistently post transactions that are of a similar nature to the same account. For example, all expenses for travel can be posted to the account titled "travel" or "travel expense" but must not be intermixed with other expense accounts.

2.6 Payroll Register

A Payroll Register (or equivalent records) must be maintained to manage payroll activities, detail the necessary payroll information, and ensure payroll transactions and payments are accurate. The Payroll Register (or equivalent records) should contain the following for each employee:

• Name
• Position
• Unique code identifying each employee (e.g., employee number/ID) • Salary or hourly wage
• Payment Record including:
o Accrual Period
o Gross Pay
o Itemized Payroll Deductions
o Net Pay Amount
o Check/Payment Number

Subrecipient must ensure compliance with:

• All applicable federal and State requirements for withholding payroll taxes (e.g., FIT, FICA, FUTA, SIT, SIU), reporting, filing (e.g., 941, DE-7, W-2, W-4, 1099), and all applicable tax deposits. Internal Revenue Service and State guidelines in properly classifying employees and independent contractors.

3.0 Information and Supporting Documentation Requirements

Subrecipient must retain the original source document for inspection by County. All revenues and expenditures charged to County must be supported by original vouchers, invoices, receipts, or other documentation to clearly establish the nature and the reasonableness of the expenditure and its relevance to County program, and evidence of actual payment (e.g., canceled checks, proof of electronic funds transfer). Internally generated documents (e.g., vouchers, request for check forms, requisitions), and bank and credit card account statements alone do not constitute supporting documentation for revenues and expenditures.

If Subrecipient is unclear as to the appropriate documentation that must be maintained to support an expenditure, Subrecipient should consult with the County before the expenditure is charged County. Unsupported or inadequately supported expenditures will be disallowed upon audit. Subrecipient will be required to repay County for all dollar-for-dollar disallowed costs.

Attachment 2
287
Exhibit Q (Accounting, Administration and Reporting Requirements) Page 5 Revised 09/2025
Electronic documentation is permitted when the source documentation originated electronically (e.g., electronic bills and bank statements). To the extent that the source for electronic documentation is an original hardcopy document (e.g., PDF scans of original vendor invoices) , County at its sole discretion may accept photocopies of supporting documentation in preference to the original documents subject to any limitations imposed by the applicable funding sources(s) (i.e., federal, State, and County agencies), and if Subrecipient maintains adequate internal controls over their information technology systems and data (e.g., electronically stored information, records, or documentation) as required by the standards described in this Exhibit Q and any other applicable federal, State, and County requirements. Failure to provide original hardcopy documents and/or maintain an adequate system of internal controls over electronic documentation to support expenditures charged to County will result in inadequately supported expenditures and will be disallowed upon audit.

Supporting documentation is required for various types of expenditures.

Subrecipients must provide acceptable supporting documentation for all expenditures, and, with regard to the following categories of expenditures, acceptable supporting documentation shall consist solely of the documentation listed for each expenditure type. Another form of documentation may be used, in lieu of the listed types of acceptable supporting documentation, provided Subrecipient obtains prior written approval of County to use a specific type of alternative documentation.

Payroll – timecards and attendance records signed by an employee and an employee’s supervisor (in ink or electronically) certifying the accuracy and approval of the reported time. approved in writing by a supervisor; time distribution records by Program accounting for total work time on a daily basis for each employees; records showing actual expenditures for payroll, Social Security and unemployment insurance; State and Federal quarterly tax returns; Federal W -2 forms; Federal W-4 forms, and any other records to support payroll tax payments.

Personnel records shall also be maintained documenting employee pay rates.

Personnel records shall also contain documentation confirming that educational and practical experience requirements of an employee’s position have been met.

Where licensure is a re quirement of an employee’s position, Subrecipient’s personnel file must contain proof that employees have the required licenses/certifications. Criminal record clearances as required.

Consultant Services – Subawards (detailing the nature and scope of services to be provided), time and attendance records, billing rates, travel vouchers (detailing purpose, time and location of travel), purchase orders, itemized invoices and proof of receipt of good/services or other supporting documentation detailing specific service(s) provided and rate(s) of compensation applied to support total amounts charged. Subrecipient must also maintain copies of all completed federal form 1099s, establishing that all payments to a ll consultants were reported in a timely fashion to federal and State taxing agencies.

Payments to Affiliated Organizations or Persons (i.e., Related Party/Less - Than-Arm’s-Length Transactions) – Financial records (e.g., general ledgers, payroll registers, labor distributions, invoices/receipts) of the affiliated or related organizations/persons; price and rate quotations for the same services/goods from an adequate number of independent and qualified sources ; cost and price analysis; vendor selection analysis; other documentation to support payments to Attachment 2
288

Exhibit Q (Accounting, Administration and Reporting Requirements) Page 6 Revised 09/2025
affiliated organizations or persons did not exceed the lesser of actual costs of the affiliated or related organizations/persons or the reasonable costs for services rendered or items purchased (see Section C.1.2 for additional guidance)

Loans (including, but not limited to, loans to Subrecipient from employees and/or related parties) – Written loan agreement approved by Subrecipient’s board of directors; d ocumentation showing that loaned funds were deposited into a Subrecipient bank account ; d ocumentation showing that loan proceeds were actually used for the Program. To the extent that the loan agreement provides for the payment of interest, the interest may not be an allowable expenditure under this Subaward. If the payment of interest is allowable, interest must not be accrued at a rate which exceeds the County Treasury Rate plus one percent.

Travel – prior, written approval from County’s Contract Manager for travel expenses related to providing Services under this Subaward; written travel policies of Subrecipient; travel expense vouchers showing location, date and time of travel, purpose of trip, benefit(s) to the Program and rates claimed; vehicle mileage logs showing dates, destination and headquarters, purpose of trip, and beginning and ending odometer readings and the resulting mileage. Vehicle mileage logs must clearly identify business versus non-business, or personal travel. For travel related to conferences, Subrecipient must at a minimum retain conference literature, such as agendas and handouts , or other documentation detailing the purpose of the conference, as part of Subrecipient’s documentation of the propriety of the travel expenditure, and its applicability to the Work performed by Subrecipient hereunder.

Reimbursement rates for mileage must not exceed the lesser of County’s rate (which County shall provide to Subrecipient annually) and State's mileage rate (which is available online at: http://www.calhr.ca.gov/employees/Pages/travel- reimbursements.aspx).

Reimbursement for actual receipts or per diem rates for meal expenses must not exceed the maximum County's reimbursement rate for employees.

Receipts must be required for lodging for approved out -of-town travel. Maximum reimbursable lodging amount is County’s maximum reimbursement rate for employees for a single occupancy hotel accommodation. Receipts must also be required for airfare, car rentals, meals, ground transportation and parking.

Operating Expenses (e.g., utilities, office supplies, equipment rentals, etc.) – bona fide subawards or lease agreements, if applicable. Invoices and receipts detailing the cost and items purchased. Subrecipient must maintain documentation acknowledging the receipt of the specific goods and services for the expenditure (e.g., itemized delivery confirmations, stock received reports, packing slip signed by the receiving employee, etc.). For internal control purposes, Subrecipient may also maintain vouchers, purchase orders, requisitions, etc.

Vehicle Expenses – A vehicle mileage log (or equivalent record) must be maintained which established the extent to which company owned vehicles are used for business, versus non -business purposes. For all business -related trips, the log must identify trip dates, the origin and destination of the trip along with beginning and ending odometer readings and the resulting mileage. For other vehicle expenses such as gasoline and maintenance, invoices/receipts must be Attachment 2
289

Exhibit Q (Accounting, Administration and Reporting Requirements) Page 7 Revised 09/2025
maintained which reflect the vehicle license number, or vehicle identification number of the vehicle being serviced or fueled. The record maintenance requirements for company -owned vehicles, also applies to personal vehicles used for business purposes.

Outside Meals – receipts and/or invoices for all meals, a record of the nature and business purpose of each meal, and identification of the Client(s).

3.1 Filing

All relevant supporting documentation for reported Program expenditures and revenues must be filed in a systematic and consistent manner. It is recommended that supporting documents be filed as follows:

• Checks/Payments – Numerically
• Invoices – Vendor name and date
• Vouchers – Numerically
• Receipts – Chronologically
• Timecards – Pay period and alphabetically

3.2 References

Accounting transactions posted to Subrecipient’s books shall be appropriately cross-referenced to supporting documentation. When applicable, i t is recommended that expenditure transactions on Subrecipient’s books be cross - referenced to the supporting documentation as follows:

• Invoices – Vender name and date
• Checks – Number
• Vouchers –Number

Supporting documentation for non -payroll expenditures (i.e., operating expenditures) should be cross-referenced to the evidence of actual payment (e.g., corresponding check issued for payment, bank statement). If multiple invoices are paid with one (1) check or transaction , all related invoices should be bound together and cross-referenced to the evidence of actual payment.

3.3 Security Over Documentation

Adequate care must be exercised to safeguard the financial records, including accounting records and supporting documentation. Any destruction or theft of the Subrecipient’s financial records must be immediately reported to the C ounty.

Subrecipient must report, to the local law enforcement agency having jurisdiction, any act(s), which may reasonably constitute a crime and appear to have resulted in the destruction, damage, or alteration of any record subject to the provisions of this Exhibit Q. Subrecipient must make their report to the local law enforcement agency within twenty-four hours of becoming aware of the acts which resulted in the destruction, damage, or alteration of the record.

A copy of the resulting crime/incident report must be retained by Subrecipient for the same period of time the underlying records that were destroyed/damaged were required to be retained (see Section A.3.4), and must be retained for a longer period in the case of unresolved litigation or audit.

Attachment 2
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Exhibit Q (Accounting, Administration and Reporting Requirements) Page 8 Revised 09/2025

3.4 Retention

All financial records, including accounting records (e.g., journals, ledgers) and supporting documentation, must be retained for a minimum of three years after the termination of Subrecipient’s Subaward or the date of submission of the final invoice, billing, or expenditure report, unless a longer retention period is prescribed by this Subaward or applicable laws and regulations, in which case the Subrecipient must comply with the longer retention period and all other retention requirements set forth in the Subaward or the applicable laws and regulations.

3.5 Protection of Electronically Stored Information

Subrecipient must employ sufficient security measures to safeguard all C ounty non-public information (e.g., confidential information including, but not limited to, the names and addresses of individuals, Social Security numbers, credit card information) that is electronically stored and used. Subrecipient is also responsible for the security of any C ounty non-public information that is transmitted, exchanged, or shared with other authorized individuals and/or organizations including, but not limited to, third -party vendors/providers, subcontractors, contractors/consultants, or other external parties.

Information security and privacy safeguards (e.g., policies, access restrictions, employee background checks, training programs, cyber liability insurance, encryption) and standards must be developed, implemented, and maintained in accordance with applicab le standards described in this Exhibit Q , the C ounty Board of Supervisors (Board) Policy 5.200, and any other applicable federal, State, and County requirements (e.g., County Agreement, applicable sections of the Board Policy Manual).

4.0 Donations and Other Sources of Revenue

For Subrecipients that use donations and/or other sources of revenue (e.g., grants, sales of supplies/services, rental income, miscellaneous revenue, fees) to pay for expenditures related to County service, Subrecipient must maintain accounting and other financial records that clearly identify the specific expenditures that were paid for with the other source(s) of revenue. Restricted donations and other sources of revenue earmarked specifically for this Subaward must be utilized on allowable Subaward expenditures. Similarly, income from investments (e.g., interest, dividends), where the source of the amount invested is County program funds, must be deemed restricted revenue that must be utilized on allowable expenditures, or returned to County.

5.0 Audits

For routine audits and inspections, Subrecipient will make available County and any of its duly Authorized Representatives (including State authorities, Federal agencies (including, but not limited to, Comptroller of the United States, Office of the Inspec tor General and General Accounting Office) and/or any of their duly authorized representatives), upon request, during County’s hours of operation, throughout the duration of this Subaward and for the authorized retention period outlined in Subparagraph 8.3 8 (Record Retention, Inspection and Audit Settlement) of this Subaward, all of its books and records, including but not limited to those which relate to its operation of each project or business activity which is Attachment 2
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Exhibit Q (Accounting, Administration and Reporting Requirements) Page 9 Revised 09/2025
funded in whole or part with governmental monies, whether or not such monies are received through County. All such books and records shall be maintained at a location within Los Angeles County.

In general, audits will normally be performed during normal business hours, Monday through Friday. However, County retains the right to inspect and conduct investigations of Subrecipient’s fiscal operations and subaward compliance at any time, without prio r notice to Subrecipient seven days a week, when County has information which it, in its sole discretion, justifies such an unannounced visit, inspection, audit or investigations.

6.0 Single Audit Requirements
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), “Audit Requirements” requires organizations that expend the applicable threshold (e.g., $750,000 (prior to October 1, 2024), $1,000,000) or more in federal awards during their fiscal year (including pass - through awards) to have a single audit conducted in accordance with Generally Accepted Governmen t Auditing Standards for that y ear. Additional d etails regarding single audit requirements are included in Uniform Guidance.

A copy of any single audit report must be filed with the County upon request or within the timeframes prescribed by this Subaward, or any extended timeframes granted by the federal Office of Management and Budget (OMB).

7.0 Unique Entity Identifier and System for Award Management Requirements Title 2 United States Code of Federal Regulations “Unique Entity Identifier and System for Award Management” requires organizations receiving federal funds to have a “Unique Entity Identifier (UEI)” and register with the System for Award Management (SAM.gov), unless exempted by federal statute. Subrecipient must maintain documentation to demonstrate they have a current and active UEI and registration in SAM.gov, if applicable. Additional details regarding UEI requirements are included in the Electronic Code of Federal Regulations (eCFR) and SAM.gov.

B. INTERNAL CONTROLS

1.0 Internal Controls Overview
Internal controls are processes designed to provide assurance regarding the achievement of Subrecipient’s objectives relating to operations, reporting, and compliance, and should safeguard Subrecipient’s assets from misappropriations and misuse. Subrecipient must prepare necessary written procedures establishing internal controls for its staff’s use. Subrecipient must instruct all of its staff in these procedures and continuously monitor operations to ensure compliance with their own policies and procedure s, and any other applicable funding source requirements (e.g., Uniform Guidance).

2.0 Cash and Revenues
Attachment 2
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Exhibit Q (Accounting, Administration and Reporting Requirements) Page 10 Revised 09/2025
Cash or cash equivalents (e.g., checks, money orders, other liquid assets such as prepaid/EBT/gift cards) and revenue must be adequately monitored to ensure they are properly accounted for, safeguarded, and accurately reported.

2.1 Separate Bank Account or Cost Center

All Subaward Sums must be maintained in a bank account. Subaward Sums must be used exclusively for Services funded under this Subaward and must not be commingled with any other monies of Subrecipient. If revenues from other sources are maintained in the same bank account, revenues for each source must be clearly identifiable on the accounting records through the use of cost centers or separate bank accounts.

2.2 Manual Deposits

When cash or cash equivalents are received by mail, two employees should be assigned to open the mail and list all collections received on a receipts/check remittance log.

All County checks should be restrictively endorsed upon receipt. Cash and cash equivalents received should be recorded on pre -numbered receipts and the receipts/check remittance log should be reconciled to the amount being deposited.

Voided receipts must be retained and the sequences of receipts issued/ voided shall be periodically accounted for.

Cash and cash equivalents totaling $500 or more must be deposited within one (1) day of receipt. Collections of less than $500 may be held, and must be secured and deposited weekly or when the total reaches $500, whichever occurs first. If Subrecipient can establish that a larger limit is warranted, Subrecipient may request authorization from County to increase the limit to an amount greater than $500.

Duplicate deposit slips should be retained and filed chronologically, and must contain sufficient reference information for comparison to the Cash Receipts Journal (or equivalent records) and individual receipts, if applicable. Subrecipient should retain a photocopy of County warrants reflected on each deposit slip, or record the individual warrant numbers on the deposit slip.

2.3 Separation of Duties Over Deposits and Cash

Employees’ duties must be separated to ensure that one individual does not control all key aspects (e.g., receiving, receipting, depositing, disbursing, reconciling, recording) of a transaction. For example, an employee who does not handle cash or cash equivalents should record all receipts in Subrecipient’s accounting records.

2.4 Bank Reconciliations

Bank statements should be received and reconciled by someone with no cash handling or check writing /preparation responsibilities. The person reconciling the bank account(s) should receive the bank statement(s) directly from the bank.

Monthly bank reconciliations should be prepared and reviewed by management for appropriateness and accuracy within thirty (30) days of the bank statement Attachment 2
293

Exhibit Q (Accounting, Administration and Reporting Requirements) Page 11 Revised 09/2025
date. The bank reconciliations should be signed and dated by both the preparer and the reviewer. Reconciling items should be resolved timely.

2.5 Bonding

All officers, employees, and Subrecipients who handle cash or have access to the Subrecipient’s funds (e.g., prepare checks) must be bonded pursuant to Subparagraph 8.25 (Insurance Coverage) of this Subaward.

3.0 Disbursements

All disbursements (other than those made for petty cash, purchases) must be made using Subrecipient’s check, electronic funds transfer, or debit/credit card.

Blank check stock must be secured and accounted for to preclude unauthorized use.

Checks must not be payable to "cash" or signed in advance. Similarly, electronic debits to “cash” must not be made. Checks written to employees for reimbursement of out-of-pocket costs must be supported by receipts and invoices.

Voided checks must be marked void. If paper checks are used, the signature block must be cut out. Voided checks must be maintained with the cancelled checks.

Returned or undelivered checks must be canceled regularly, but no less frequent than monthly.

Unclaimed checks must be cancelled periodically, but no less frequent than every six months.

All supporting documentation should reference the payment made for the expenditure ( e.g., check number, transaction number for an electronic funds transfer, credit card payment) and marked "paid" or otherwise canceled to prevent duplicate payments or reuse.

Disbursements without adequate supporting documentation and/or without adequate controls over electronic documentation (See Section A.3.0 regarding the use of electronic documentation) will be disallowed upon audit.

A second signature is recommended on all checks over $500, unless otherwise authorized by County in writing.

3.1 Approvals and Separation of Duties Over Disbursements

Employees responsible for approving cash disbursements and/or signing checks should examine all supporting documentation at the time the checks are approved and signed.

All disbursements, excluding petty cash purchases, should be approved by persons independent of check preparation and bookkeeping activities.

In instances where the payee is also a signor on the check, the disbursement must be reviewed and approved by a higher level employee, or Board member who must also sign the check. If the bookkeeper signs checks, a second signature must be required on the checks, regardless of limits specified in the Subaward.

Attachment 2
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Exhibit Q (Accounting, Administration and Reporting Requirements) Page 12 Revised 09/2025

3.2 Credit Cards

Credit cards issued in Subrecipient’s name must be adequately safeguarded and usage monitored to ensure that only authorized and necessary items are purchased.

Credit card purchases should be pre -approved by Subrecipient management to ensure that they are reasonable and necessary.

The use of an employee’s personal credit card on behalf of the Subrecipient for authorized and necessary items must be limited to purchases where established purchasing and disbursement practices are not suitable.

All credit card disbursements must be supported by original invoices, store receipts, or other external authenticating documents indicating each item purchased, the employee making the purchase, and the justification for the purchase. Credit card statements alone are not sufficient support for credit card purchases. See Section A.3.0 regarding the use of electronic documentation.

Employee duties must be separated so that the same person cannot approve purchases, reconcile credit card statements, approve reconciliations, or approve payments. Cardholders should not perform any of these duties.

Monthly credit card statements should be reconciled to the source documentation for the expenditure and reviewed by management in a timely manner for appropriateness and accuracy. Any discrepancies must be reviewed, researched, and resolved immediately. Th e credit card reconciliations should be signed and dated by the reconciler and reviewer.

3.3 Petty Cash

Petty cash must NOT be used as a substitute for normal purchasing and disbursement practices (i.e., payment by check).

Subrecipient may establish a petty cash fund up to $500 to pay for small incidental expenditures incurred (e.g., postage due, parking meters, small purchases of office supplies), and may establish multiple petty cash funds when appropriate (i.e., petty cash fund for each location where services are rendered). Subrecipient must obtain written approval from County to establish a single petty cash fund greater than $500. Applicable policies and procedures must be established to ensure accountability and restrict the usage of petty cash to the intended purpose of the fund.

Petty cash disbursements must be supported by original invoices, store receipts or other external authenticating documents indicating the item purchased and the employee making the purchase. I f external supporting documentation is not obtainable for minor disbursements (under $10), such as parking meters, fee, etc., then some written documentation should be maintained and approved by a supervisory employee not associated with the transaction. See Section A3.0 regarding the use of electronic documentation.

Attachment 2
295
Exhibit Q (Accounting, Administration and Reporting Requirements) Page 13 Revised 09/2025
The petty cash fund should be maintained on an imprest (fixed) basis. A check should be drawn to set up the fund and to periodically replenish the fund up to the imprest amount. Receipts, vouchers, etc., supporting each fund replenishment should be cross referenced to the reimbursement check.

A petty cash log (or equivalent record) must be maintained for each petty cash fund to track the usage and replenishment of petty cash. Petty cash logs should be reviewed monthly by a higher -level employee not having responsibilities over the respective petty cash fund to ensure petty cash funds are being used for their intended purposes.

There should be a separate petty cash fund custodian assigned for each petty cash fund established. The petty cash fund custodian should:
• Not have any other cash handling responsibilities (i.e., sign checks). • Be responsible for maintaining and disbursing the petty cash funds and requesting replenishment of the fund up to its imprest amount when necessary.
• Reconcile the petty cash fund amount to the cash -on-hand, receipts/invoices for which replenishment has not yet been requested, and replenishment requests in process, but not yet received , each day the petty cash fund is used.

Petty cash must be secured at all times in a locked safe, file cabinet, or cash drawer. Access to the petty cash fund should be limited to the petty cash fund custodian and one other employee in case of absence or emergency.

Surprise cash counts of each petty cash fund should be conducted periodically, but no less than quarterly, to ensure the petty cash fund is being maintained as required. The cash counts should be conducted by a higher -level employee not having cash handling responsibilities over the specific fund being coun ted.

Documentation should be maintained to support each cash count conducted and should be signed and dated by the employee conducting the cash count.

3.4 Other Liquid Assets
Liquid assets must NOT be used as a substitute for normal purchasing and disbursement practices (e.g., payment by check).

Subrecipient must centrally monitor any liquid assets that can easily be converted to personal use (e.g., bus tokens/passes, prepaid/EBT/gift cards, tickets, vouchers). Applicable policies and procedures must be established to ensure accountability and restrict the usage of liquid assets to their intended purposes.

The distribution and usage of liquid assets must be supported by a log and/or external authenticating documents. The documents must clearly identify each item distributed/used, amounts issued, the date of distribution/usage, and the name and signature of the recipient/user. If the liquid assets (e.g., gift cards, prepaid cards) are used to pay for other expenditures, additional documentation must be maintained to support the expenditures as required by Section A.3.0.

Logs and/or other external authenticating documents should be reviewed monthly by a higher -level employee not having responsibilities over the respective liquid asset to ensure liquid assets are being used for their intended purposes.

Attachment 2
296

Exhibit Q (Accounting, Administration and Reporting Requirements) Page 14 Revised 09/2025
A custodian should be assigned to monitor liquid assets, and should:

• Not have any other cash handling responsibilities (e.g., sign checks). • Be responsible for maintaining and distributing the liquid assets and requesting replenishment when necessary.
• Reconcile the log to the liquid assets -on-hand and the documentation supporting the distribution and usage of the liquid assets to -date, each day liquid assets are distributed and used.

Liquid assets must be safely secured at all times (e.g., in a locked safe, file cabinet, or drawer). Access to liquid assets should be limited to the custodian and one other employee in case of absence or emergency.

Surprise counts of each liquid asset should be conducted periodically, but no less than quarterly, to ensure liquid assets are being maintained as required. The counts should be conducted by a higher-level employee not having responsibilities over the liqu id asset being counted. Documentation should be maintained to support each count conducted and should be signed and dated by the employee conducting the count.

4.0 Payroll and Personnel Records

Adequate payroll and personnel records must be maintained to support payroll transactions. Payroll and/or personnel records should include , but not be limited to, the following:
• Employee’s authorized salary rate
• Employee information sheet (e.g., employee contact information, emergency contact information)
• Resume and/or application
• Proof of qualifications for the position, if required (e.g., job description, notarized copy or original diploma, academic transcripts, license(s)) • Criminal record clearance (if required)
• Citizenship status
• Benefit balances (e.g., paid time off, sick time, vacation, etc.) • Health Clearances (if required)

In addition, personnel records should also include disclosures of any relationships with other Subrecipient employees or associates.

4.1 Timecards

Timecards or time reports must be prepared for each employee each pay period.

If an employee works on multiple County/non -County programs and/or activities, the total hours charged to each of the programs and/or activities must be based on actual conditions (e.g., total hours worked each day by program and the total hours charged to each of Subrecipient’s programs, time studies, full -time equivalents).

Time or budget estimates (i.e., estimates determined before the Services are performed) alone do not qualify as support for payroll expenditures and will be disallowed upon audit. Time or budget estimates may be used for interim accounting purposes, unless prohibited by Subaward or applicable funding Attachment 2
297
Exhibit Q (Accounting, Administration and Reporting Requirements) Page 15 Revised 09/2025
source(s), provided that the system for establishing the estimates produces reasonable approximations of the activity actually performed. Significant changes in work activity must be identified and adjusted in the financial records in a timely manner. Subrecipient’s system of internal controls must include processes to review after-the-fact interim charges made using time or budget estimates, and be adequately documented. All necessary adjustments must be made such that the final amount charged to the County is accurate, allowable, appropriately allocated, and based on actual conditions.

All timecards and time reports must be signed in ink by the employee and the employee's supervisor to certify the accuracy of the reported time.

To the extent Subrecipient utilizes electronic timecards and time reports, Subrecipient’s electronic time reporting system must be designed to comply with the internal control standards described in this Exhibit Q, and any other applicable federal, State, and County requirements in this Subaward, and support the report the reporting of accurate and reliable financial information.

4.2 Benefit Balances
Employee benefit balances (e.g., paid time off, sick time, vacation) should be maintained on at least a monthly basis. Benefit balances must be increased when benefit hours are earned and decreased as hours are used.

4.3 Incentive Compensation
Incentive compensation paid to employees should be reasonable, based on a measurable performance metric (e.g., cost reduction, efficient performance, suggestion awards, safety awards), and in accordance with Subrecipient’s established policy or agreement with employees. Subrecipient must maintain documentation to support any incentive compensation payments to employees.

Any bonuses, gifts, or other payments provided to employees that are solely intended to improve employee morale will be disallowed upon audit, unless expressly allowed by the Subaward and/or the applicable funding source(s).

4.4 Limitations on Positions and Salaries
Subrecipient should not pay any salaries which are higher than those authorized in this Subaward, or the Exhibits thereto, including this Exhibit Q. For purposes of establishing a reasonable level of compensation for Subrecipient’s employees, County may refer to the a pplicable Child Welfare League of America (CWLA) Salary Study.

The salary expense of salaried employees working on more than one (1) subaward, program or activity must be equitably allocated to each program based on the ratio of the number of hours worked on each program during the pay period to the total number hours worked during the pay period. If an employee serves in the same or dual capacities under more than one subaward or program, time charged to the subawards or programs taken as a whole may not exceed 100% of the employee’s actual time worked.

Attachment 2
298
Exhibit Q (Accounting, Administration and Reporting Requirements) Page 16 Revised 09/2025
Salaried employees should be paid a salary that corresponds with the employee’s work schedule. For example, a ½-time salaried employee performing the same or similar work should be paid proportionately less than a full-time salaried employee.

4.5 Retroactive Payroll Adjustments and Payments
Subrecipient must not charge County for any retroactive adjustments to an employee’s authorized hourly/salary rate or benefits that result in additional compensation to an individual or group of employees without prior written approval from County’s Contract Manager.

Retroactive payments to employees to correct underpayment errors may be charged to the C ounty provided that adequate documentation is maintained to support an employee was underpaid in a prior pay period and the retroactive payment is necessary.

4.6 Separation of Duties Over Payroll and Personnel
Payroll checks should be distributed by persons not involved in timekeeping (e.g., preparing/recording, approving, processing, and reporting of payroll transactions), preparing of payroll transaction, or reconciling bank accounts.

All employee hires, terminations or pay rate changes shall be approved in writing by authorized persons independent of payroll responsibilities.

4.7 Security Over Payroll and Personnel Records
Adequate security must be maintained over payroll and personnel records with access restricted to authorized individuals. Any automated payroll and personnel records which contain confidential information, such as, but not limited to, employee addresses an d medical information, must be adequately safeguarded using the information security and privacy standards discussed in Section A.3.6 to prevent unauthorized access and use.

5.0 Information Technology
Information technology (IT) controls are necessary to protect the security, integrity, and availability of C ounty non-public information, Protected Health Information (PHI), IT resources (e.g., systems and networks, accounting management software/applications, electronic time reporting systems), and data (e.g., electronically stored information, records, or documentation).

5.1 Information Technology Controls
It is the Subrecipient’s sole obligation to design and implement appropriate and reasonable IT controls to, at a minimum:
• Secure and protect its IT resources and data against internal/external threats and risks.
• Help ensure the accuracy and integrity of Subrecipient’s electronic records and data is not compromised.

Attachment 2
299
Exhibit Q (Accounting, Administration and Reporting Requirements) Page 17 Revised 09/2025
• Ensure adequate safety mechanisms (e.g., unique log -on identifications, computer access codes, account codes, passwords, multi -factor authentication tokens, transaction approval/authorization controls) are in place to limit user (e.g., employees, subcontractors, contractors/consultants) access privileges to protect County non-public information, PHI, IT resources, and data related to this Subaward from unauthorized or unlawful access, use, disclosure, alteration or destruction.
- Users must only receive access to non-public information that is necessary to perform their assigned job duties, and must not be given an access authorization level that is higher than needed.
- Subrecipient must review, and update, if necessary, user access rights/permissions at least annually, or when a user’s job assignment and/or responsibilities change, to ensure access capabilities are consistent with the user’s job duties. In addition, guest user access and inactive users, including terminated employees, contractors/consultants, and other unnecessary access should be reviewed and removed or disabled timely. • Ensure adequate and ongoing IT and cyber security awareness training is provided to applicable Subrecipient employees.
• Capture sufficient audit trail information to identify the individual user(s) who performed key components (e.g., entry, approval) of critical or high risk (e.g., disbursement, payroll) transactions.
• Ensure all data/transactions entered into an information system are processed completely and accurately, duplicate transactions are prevented and/or detected timely, inputs and modifications to data are authorized, and all data is protected from improper or unauthorized deletion and alteration. For example, procedures for reviewing and approving source documents for reasonableness and proper authorization prior to entering information should be established, when applicable.
• Ensure any output (e.g., paper printouts, digital information, electronic records) containing non -public information or regulated data and transactions is adequately protected and clear individual accountability is maintained, when applicable.

5.2 Information Technology Security Management
Subrecipient must establish and implement IT policies and procedures that align with the applicable IT standards described in this Exhibit Q, County Board Policy

5.200, and any other applicable federal, State, and county requirements. A good IT policy should address, at a minimum, such issues as:
• Security management
• Security awareness training
• Security and privacy violations/breaches, incident reporting, and response protocols
• Cyber security (e.g., encryption, malware/ransomware protection, vulnerability testing and monitoring)
• Separation of duties
Attachment 2
300
Exhibit Q (Accounting, Administration and Reporting Requirements) Page 18 Revised 09/2025
• User access (including remote access) to system(s) data • Authorization of transactions
• Exception/error resolution
• Back-up recovery and restart protocols (e.g., disaster recovery and business contingency planning)
• Change controls (e.g., for maintenance, enhancements, or modifications to application systems, networks, and software), if applicable Subrecipient must also ensure their IT policies are periodically reviewed and updated/modified when changes are necessary (e.g., to implement new systems or changes in procedures, adopt new security protocols, address new risks or circumstances).

To the extent Subrecipient exchanges or shares information with other authorized external parties (e.g., third -party vendors/providers, lower tier subrecipients/subcontractors, contractors/consultants), Subrecipient must also establish policies and procedures to ensure the security, reliability, and integrity of such information.

Any applicable security incidents (e.g., loss of County non-public information, breach of confidentiality, non-permitted use or disclosure of PHI) must be reported in accordance with the standards described in this Exhibit Q , and any other applicable federal, State, and County requirement in this Subaward).

5.3 Separation of Duties Over Systems
Subrecipient must ensure sufficient checks and balances exist, and adequate separation of duties are maintained over IT systems to help minimize the risk of fraudulent activity and user error, and ensure transactions (e.g., accounting, payroll, time reporting, disbursements) are properly initiated approved, processed, reported, and reconciled.

Work should be divided among two or more employees so that one employee does not have control over multiple key aspects of an IT system, and the functions performed by one employee may be checked by functions performed by other employees. For example, employees who have access to add or change vendor information (e.g., vendor and contact names, addresses, phone numbers) must not have access to process invoices.

6.0 Electronic Signatures
Electronic signatures (e -Signatures) may be used to represent an individual’s acknowledgment, acceptance, or approval of an agreement, transaction, report, record, or form, unless otherwise prohibited by the Subaward and/or applicable funding source(s). Various types of e-Signatures exist. The most secure forms of e-Signatures will provide a digital audit trail that confirms when a document was signed, provides assurance that the individual claiming to be the signor i s the signor through effective authentication methods (e.g., unique log-on identifications, account codes, passwords), and can safeguard documents from being altered after they have been signed. When determining which type of e-Signature to use, Subrecipient should consider the associated risks and level of assurance needed for the signature or document, and any other applicable federal, State, and County requirements in this Subaward.

Attachment 2
301
Exhibit Q (Accounting, Administration and Reporting Requirements) Page 19 Revised 09/2025

7.0 Lower Tier Subawards
Subrecipient must not subcontract services without the prior written consent of the County. Payments for subcontracted services without the prior written consent of the County may be disallowed upon audit.

Subrecipient must provide County with copies of all executed Lower Tier Subawards and must be responsible for the performance of their Lower Tier Subrecipients. Subrecipient may submit an electronic copy of executed Lower Tier Subawards in preference to a hardcopy, unless original signed subcontracts are required by the Subaward or the applicable funding source(s).

7.1 Subcontractor Monitoring
Subrecipient must monitor the activities of their Lower Tier Subrecipients as necessary, but no less than annually, to ensure governmental monies are used for their intended purposes, compliance with applicable federal, State, and C ounty requirements, and performance goals are achieved. For example, the monitoring must include, but not be limited to:
• Performing reviews of the lower tier subrecipient ’s fiscal and program operations (e.g., verifying expenditures charged to the subaward are adequately supported, allowable, and appropriately allocated; verifying internal controls are maintained as required; and verifying subcontracted services are meeting required performance standards).
• Performing reviews of required financial and performance reports. • Verifying all subcontractors are audited as required. • Following-up and ensuring appropriate corrective action is taken on all deficiencies pertaining to the lower tier subaward.

C. COST PRINCIPLES

1.0 Purpose of Program Funds
It is the intent of County to provide funds to Subrecipient for the purpose of providing Services required by this Subaward. Subrecipient shall use these Subaward Sums on actual expenses in an economical and efficient manner and shall ensure that these expenditures are reasonable, proper, and necessary costs of providing Services and are allowable in accordance with the following Administrative req uirements, procurement standards, and cost principles (Administrative Requirements):
• Area Agency on Aging (AAA) Programs:
o Title 2 Code of Federal Regulations Part 200 et seq. and o Title 45 Code of Federal Regulations Part 75 et seq.
• All Other Programs:
o Title 2 Code of Federal Regulations Part 200 et seq.

Subrecipient is responsible for obtaining the Administrative Requirements noted above, which are available on-line as follows:
• Title 2 Code of Federal Regulations Part 200 et seq.
• Title 45 Code of Federal Regulations Part 75 et seq.

Attachment 2
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Exhibit Q (Accounting, Administration and Reporting Requirements) Page 20 Revised 09/2025

1.1 Limitations on Expenditures of Subaward Sums
Subrecipient shall comply with all limitations and requirements for County Program expenditures in this Subaward and Administrative Requirements.

If Subrecipient is unsure of the allowability of any particular type of cost or individual cost, Subrecipient should request advance written approval from County’s Program Manager and/or applicable funding source(s) prior to incurring the cost. Any conflict or inconsistency between or among the requirements outlined within this Subaward, Exhibit A (Statement of Work), this Exhibit Q, and Administrative Requirements must be resolved by giving precedence as follows:
• Administrative Requirements
• Subaward
• Exhibit A (Statement of Work and Attachments)
• Exhibit Q (Accounting, Administration and Reporting Requirements)

1.2 Limitations on Payments to Affiliated Organizations or Persons (i.e., Related Party/Less-Than-Arm’s-Length Transactions)
For purposes of this Subaward, County must be solely responsible for determining affiliation unless otherwise allowed and approved by federal, State, or County agencies. Organizations or persons will be considered affiliated when one party is able to control or substantially influence the actions of the other. Affiliation includes, but is not limited to, a relationship between the Subrecipient and:
• An organization related through legal organization (i.e., corporation, partnership, parent company, subsidiary organization, association). • An organization under common control through its common officers, directors , or members.
• A director, trustee, officer, or key employee, or an individual related by blood , marriage, or affinity, either directly or through corporations, trusts, or similar arrangements in which they hold a controlling interest.

Prior to making payments to affiliated organizations or persons (i.e., related party/less-than-arm’s-length transactions), Subrecipient must complete and submit to the County a disclosure statement identifying the nature of the relationship with the affiliated or related organizations/persons.

Subrecipient must not make payments to affiliated organizations or persons for program expenditures (e.g., salaries, services, rent) that exceed the lesser of actual costs of the affiliated or related organizations/persons or the reasonable costs for services rendered and/or items purchased. A reasonable cost is the price that would be paid by one party to another when the parties are dealing at arm’s length (fair market price).

Payments to affiliated organizations or persons will be disallowed upon audit to the extent the payments exceed the lesser of actual costs of the affiliated or related organizations/persons or the reasonable costs (fair market value) for services rendered or items purchased.

Attachment 2
303
Exhibit Q (Accounting, Administration and Reporting Requirements) Page 21 Revised 09/2025

1.3 Unallowable Expenditures
The allowability of a variety of different costs are addressed in the following:
• AAA Program: Title 2 Code of Federal Regulations Part 200.421 et seq. and Title 45 Code of Federal Regulations Part 75.421 et seq. • All Other Programs: Title 2 Code of Federal Regulations Part 200.421 et seq.

For all costs, there are certain restrictions and limitations; however, the following costs are not allowable under any circumstances:
• Bad debts
• Bonuses, gifts, and other expenditures solely intended to improve employee morale
• Contingency provisions (exceptions may include self -insurance, pension funds and reserves for normal severance pay)
• Contributions and donations rendered
• Entertainment, social activities, alcoholic beverages and other similar expenditures (unless there is a programmatic purpose)
• Fines and penalties (e.g., Non-sufficient Funds Check Fees, Traffic Citation Fees)
• Lobbying and fundraising activities
• Interest
• Losses on other awards
• Capital expenditures
• Advertising and public relations
Additionally, Subrecipient must not use Subaward Sums to repay disallowed costs.

1.4 Budget Limitation
Expenses may not exceed the maximum limits shown on the Budget(s).

1.5 Expenses Incurred Outside the Subaward Period
Expenses charged against Subaward Sums may not be incurred prior to the effective date of this Subaward, or subsequent to this Subaward’s expiration or termination date. Similarly, current period expenses related to events or activities that occurred prior to the effective date of the Subaward may not be allowable. For example, legal costs incurred while prosecuting or defending a lawsuit stemming from events which occurred during a period not covered by a valid Subaward between Subrecipient and County are not allowable. Expenses charged against Subaward Sums during any Fiscal Year period may not be incurred outside of that Fiscal Year period.

1.6 Unallowable Activities
County program funds, materials, property, or services must not be used for investments where there is a risk of loss or for the performance of any political activity, the election of any candidate, or the defeat of any candidate for public office.

Attachment 2
304
Exhibit Q (Accounting, Administration and Reporting Requirements) Page 22 Revised 09/2025

1.7 Unspent Program Funds
Subrecipient must return any unspent Subaward Sums to County unless otherwise permitted by this Subaward. In addition, County will determine the disposition of unspent Subaward Sums upon expiration or termination of this Subaward and at the end of each Fiscal Year period.

2.0 Allocable Expenses
When Subrecipient provides services in addition to the Services required under this Subaward, Subrecipient must allocate expenditures that benefit programs , activities (including unallowable activities, such as fundraising and investment activities), and funding sources on an equitable basis.

In accordance with Administrative Requirements, Subrecipient shall define its allocable expenses as either direct or indirect costs (as defined in Sub -sections C.1.9 (Direct Costs) and C.2.0 (Indirect Costs) below) and shall allocate each cost using the basis that is most appropriate and feasible.

Subrecipient must maintain documentation or allocated expenses (e.g., timecards, time studies, square footage measurements, number of employees, etc.).

Under no circumstances can allocated expenses be charged to an extent greater than 100% of actual expenses or the same expense be charged both directly and indirectly.

2.1 Direct Costs
Unless otherwise set forth in this Subaward, or required by the applicable funding source(s), direct costs are defined as those costs that can be identified specifically with a particular final cost objective (i.e., a particular program, service, or other direct activity of Subrecipient’s organization). Examples of direct costs include salaries and benefits of employees working on the Program, supplies and other items purchased specifically for the Program, costs related to space used by employees working on the Program, etc.

For all employees, other than those employed in general or administrative positions, the hours spent on each program (activity) should be recorded on the employees' timecards and the payroll expenses should be treated as direct charges and distributed based on recorded hours spent on each program or using another equitable basis based on actual conditions.

Shared costs (i.e., costs that benefit more than one (1) program or activity) that can be distributed in reasonable proportion to the benefits received may also be direct costs.

Examples of bases for allocating shared costs as direct costs:
• Number of direct hours spent on each program
• Full-time equivalents for each program
• Square footage occupied by each program
• Other relevant and equitable methods of allocation
Attachment 2
305
Exhibit Q (Accounting, Administration and Reporting Requirements) Page 23 Revised 09/2025

2.2 Indirect Costs
Indirect costs are those costs that have been incurred for common or joint purposes and cannot be readily identified with a particular final cost objective.

Examples of indirect costs include salaries and benefits of executive officers and administrative personnel (e.g., accounting, human resources, information technology), depreciation and use allowances for administrative buildings, and other costs related to the general administration of the organization. Only expenditures that are allowable in accordanc e with the applicable sections of Uniform Guidance and any other applicable funding source(s) (i.e., federal, State and County agencies) can be included as indirect costs and allocated to County program(s).

Examples of bases for allocating indirect costs:
• Total direct salaries and wages.
• Total direct costs , excluding unallowable costs that do not represent an activity of Subrecipient (e.g., fines, penalties, bad debts), capital expenditures, and other distorting items such as significant one -time expenditures, or Lower Tier Subrecipient payments.
• Modified total direct costs, including all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the applicable threshold (e.g., $25,000 (prior to October 1, 2024), $50,000) of each subaward (regardless of the period of performance of the subawards under the award). It excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs, and the portion of each subaward in excess of the applicable threshold (e.g., $25,000 (prior to October 1, 2024), $50,000) as required by Uniform Guidance.

2.3 Acceptable Indirect Cost Allocation Methods
Administrative Requirements describe the following allowable methods for allocating indirect costs:
• Simplified allocation method
• Direct allocation method
• Multiple allocation base method
• Negotiated indirect cost rate
• De minimis rate
Subrecipient must ensure the indirect cost allocation methodology chosen is clearly described in their Cost Allocation Plan and is used consistently to allocate indirect costs. See Exhibit A for examples of how to allocate indirect costs using these methods.

Simplified Allocation Method
This method can be used when Subrecipient’s major functions benefit from its indirect costs to approximately the same degree. Using this method, all allocable costs are considered indirect costs, and an indirect cost rate is determined by dividing total allowable indirect costs by an equitable distribution base (see Exhibit A.1 for example).

Attachment 2
306
Exhibit Q (Accounting, Administration and Reporting Requirements) Page 24 Revised 09/2025
Direct Allocation Method
This method can also be used when Subrecipient’s major functions benefit from its indirect costs to approximately the same degree. Using this method, all costs except general administration and general expenses are treated as direct costs.

Joint costs for rentals, facilities maintenance, telephone, and other similar expenses are prorated individually to each direct activity on a basis appropriate for that type of cost.

The remaining costs, which consist exclusively of general administration and general expenses, are then allocated using the simplified allocation method previously discussed (see Exhibit A.2 for example).

Multiple Base Allocation Method
This method can be used when Subrecipient’s major functions benefit from its indirect costs in varying degrees. Using this method, indirect costs are grouped to permit allocation of each grouping based on the benefits provided to the major functions. Each grouping is then allocated individually using the basis most appropriate for the grouping being allocated (see Exhibit A.3 for example).

Negotiated Indirect Cost Rates
Subrecipient has the option of negotiating an indirect cost rate or rates for use on all its Federal programs. Subrecipient must submit a Cost Allocation Plan to the Federal agency providing the majority of funds to Subrecipient’s organization. The approved indirect cost rate is then applied to the total approved direct cost base (see Exhibit A.4 for example).

When Subrecipient has an approved indirect cost rate accepted by all Federal awarding agencies, Subrecipient shall submit a copy of the approval letter to County’s Compliance Manager upon request.

De Minimis Rate
Subrecipient that does not have a current negotiated (including provisional) federally approved indirect cost rate may elect to charge indirect costs based on the applicable de minimis rate (e.g., 10% (prior to October 1, 2024), up to 15% of modified total indirect costs. If elected, this rate may be used indefinitely, but must be used consistently to charge indirect costs to all programs and activities (see Exhibit A.5 for example).

2.4 Indirect Cost Limitations
Subrecipient must ensure indirect costs charged to the County program(s) are within any maximum limitations established by statutory requirements. Any amounts charged in excess of maximum limitations will be disallowed upon audit unless otherwise allowed and approved by the applicable federal, State, or County agency.

2.5 Cost Allocation Plan
Attachment 2
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Exhibit Q (Accounting, Administration and Reporting Requirements) Page 25 Revised 09/2025
Subrecipient must submit an annual Agency-wide Cost Allocation Plan (Plan), and submit the Plan to the County if required by the Subaward and when requested by County. The Cost Allocation Plan must be prepared in accordance with the applicable sections of the Administrative Requirements, and any other applicable federal, State, and County requirements (e.g., Subaward, County instructions) and include the following information:

1. Subrecipient general accounting policies:
• Fiscal year
• Method for allocating indirect costs (e.g., simplified, direct, multiple, negotiated rate, de minimis rate)
• Indirect cost rate allocation base (e.g., direct salaries and wages, direct costs).

2. Identify Subrecipient’s direct, shared, and indirect costs (by category) and describe the cost allocation methodology for each category.

3. Signature of Subrecipient management certifying the accuracy of the plan.

D. REPORTING FRAUD, ABUSE, MISCONDUCT OR NON-COMPLIANCE

1.0 Subrecipient must report suspected fraud (including welfare fraud), abuse, waste, or misuse of public monies, and misconduct of County personnel to the Los Angeles County Fraud Hotline. Subrecipient must also report suspected fraud, abuse, waste, or misuse of public monies, and misconduct committed by its employees, volunteers, and any Lower Tier Subrecipients when that fraud affects its Subaward with County. Reportable conditions of fraud include, but are not limited to:
• Requests for bribes/kickbacks/gratuities
• Favoritism/nepotism in the awarding of County Agreements, selection of vendors or hiring of Subrecipient’s employees
• Embezzlement, t heft or misuse of any County funds, resources , time, equipment, or information
• Subrecipient or vendor improprieties (e.g., inappropriate or unethical actions/behaviors such as unfair business practices, disregard for laws, abuse of power, corruptions, etc.)
• Falsification of records
• Violation of conflict of interest requirements; etc.

2.0 Failure to report the types of fraud/misconduct discussed above may be grounds for termination of this Subaward as solely determined by County.

3.0 Reports can be made anonymously to the Los Angeles County Department of Auditor-Controller, Office of County Investigations as follows:

Online: https://fraud.lacounty.gov/
E-Mail Address: [email protected]
Fraud Hotline: (800) 544-6861 or (213) 893-7283
Fax: (213) 947-5809
Attachment 2
308
Exhibit Q (Accounting, Administration and Reporting Requirements) Page 26 Revised 09/2025
Mail: County of Los Angeles
Department of Auditor-Controller
Office of County Investigations
500 W. Temple St., Suite 514
Los Angeles, CA 90012

4.0 User Complaint Report

4.1 County’s staff shall complete the User Complaint Report (UCR) to report Subrecipient’s non-compliance with the requirements of this Subaward. Areas of Subrecipient’s non-compliance include, but are not limited to, the following:
• Subrecipient’s Project Manager or other staff not responding to messages/requests from County staff.
• Subrecipient’s Project Manager or other staff does not attend trainings/meetings required by County.
• Subrecipient staff changes without prior notification to County. • Illegal or inappropriate behavior by Subrecipient’s staff. • Subrecipient not submitting reports/documents or maintaining records as required.
• Subrecipient not complying with the quality assurance requirements as specified in this Subaward.

4.2 County’s Compliance Manager must maintain the UCR, and it will be used to evaluate Subrecipient’s performance of the requirements of this Subaward in addition to being used as the basis for placing Subrecipient on probation, suspending payment, suspending this Subaward, terminating this Subaward or any other remedies that are available in this Subaward. The UCR may also be used during County’s solicitation process to evaluate Subrecipient's past performance on this Subaward in addition to being used when Subrecipient requests a reference from County for purposes of applying for other grants.

Attachment 2
309
Exhibit Q (Accounting, Administration and Reporting Requirements) Page 27 Revised 09/2025
Exhibit A
Indirect Cost Allocation Methods Examples
A.1 - Simplified Allocation Method Example
ABC, Inc. operates two programs, uses direct salaries as their distribution base for indirect costs, and reported the following costs:

Agency-wide Indirect Costs $250,000
Program A Direct Salaries $100,000
Program B Direct Salaries $900,000
Step 1: Classify all costs as either direct or indirect (as indicated above).

Step 2: Calculate the indirect cost rate by dividing the total indirect costs by total direct salaries.

Indirect Costs $250,000
Total Direct Salaries $1,000,000 = $100,000 + $900,000
Indirect Cost Rate 25% = $250,000
$1,000,000
Step 3: Allocate indirect costs to each program by multiplying the indirect cost rate by the direct salaries for each respective program.

Indirect Costs Allocated to Program A $25,000 = $100,000 x 25% Indirect Costs Allocated to Program B $225,000 = $900,000 x 25% A.2 - Direct Allocation Method Example
ABC, Inc. operates two programs and conducts fundraising activities. The Agency uses square footage as their distribution base for shared facility rent and maintenance costs and direct costs as their distribution base for indirect costs. ABC, Inc. reported the following costs:

General Administration and General Expenses (Indirect Costs) $250,000 Shared Costs: Facility Rent and Maintenance $150,000
Program A Direct Costs $100,000
Program B Direct Costs $850,000
Fundraising Direct Costs $50,000
Attachment 2
310
Exhibit Q (Accounting, Administration and Reporting Requirements) Page 28 Revised 09/2025
Step 1: Separate costs into three basic categories:
• General Administration and General Expenses (Indirect Costs) • Direct Programs and Activities
• Fundraising
Step 2: Calculate the percentage of square footage occupied by each program and activity. ABC, Inc.’s facilities have a total of 4,000 square feet and the Agency determined Program A occupies 2,800 square feet, Program B occupies 1,000 square feet, and fundraising activities occupies 200 square feet, respectively.

Program A Square Footage 2,800 70%
Program B Square Footage 1,000 25%
Fundraising Square Footage 200 5%
Total Square Footage 4,000 100%
Step 3: Allocate the shared facility rent and maintenance costs based on the percentage of square footage used by each program and activity.

Shared Costs: Facility Rent and Maintenance $150,000
Shared Costs Allocable to Program A $105,000 = $150,000 x 70% Shared Costs Allocable to Program B $37,500 = $150,000 x 25% Shared Costs Allocable to Fundraising $7,500 = $150,000 x 5% Step 4: Calculate the total direct costs for each program and activity by adding the direct costs to the shared costs allocated to each respective program.

Program A Direct Costs $100,000
+ Program A Shared Costs $105,000
Total Program A Direct Costs $205,000
Program B Direct Costs $850,000
+ Program B Shared Costs $37,500
Total Program B Direct Costs $887,500
Fundraising Direct Costs $50,000
+ Fundraising Shared Costs $7,500
Total Fundraising Direct Costs $57,500
Step 5: Calculate the indirect cost rate by dividing the total indirect costs by total direct costs.

Total Indirect Costs $250,000
Total Direct Costs $1,150,000 = $205,000 + $887,500 + $57,500 Indirect Cost Rate 21.74% = $250,000
$1,150,000
Attachment 2
311
Exhibit Q (Accounting, Administration and Reporting Requirements) Page 29 Revised 09/2025
Step 6: Allocate indirect costs to each program and activity by multiplying the indirect cost rate by the total direct costs for each respective program and activity.

Indirect Costs Allocable to Program A $44,565 = $205,000 x 21.74% Indirect Costs Allocable to Program B $192,935 = $887,500 x 21.74% Indirect Costs Allocable to Fundraising $12,500 = $57,500 x 21.74% A.3 - Multiple Allocation Base Method Example
ABC, Inc. operates two programs and conducts fundraising activities. The Agency uses square footage as their distribution base for indirect facilities costs and modified total costs(1) as their distribution base for indirect administration costs. ABC, Inc. reported the following costs:
(1) Modified total costs (MTC) are the modified total direct costs (MTDC) plus allocated indirect costs. MTDC includes all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $50,000 (effective October 1, 2024) of each subaward (regardless of the period of performance of the subawards under the award). It excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs, and the portion of each subaward in excess of $50,000 (effective October 1, 2024).

Indirect Depreciation $100,000
Indirect Interest $150,000
indirect Operation and Maintenance Expenses $550,000
Indirect General Administration $700,000
Indirect General Expenses $500,000
Program A Modified Total Direct Costs $7,250,000
Program B Modified Total Direct Costs $1,500,000
Fundraising Modified Total Direct Costs $250,000
Step 1: Establish separate indirect cost groupings based on the benefits provided to the programs and activities. The cost groupings are classified within two broad categories, “Facilities” and “Administration”, and should include the following indirect cost pools:

Facilities
• Depreciation
• Interest
• Operation and Maintenance Expenses
Administration
• General Administration and General Expenses
Indirect Facilities Costs
Indirect Depreciation $100,000
Indirect Interest $150,000
Indirect Operation and Maintenance Expenses $550,000
Total Indirect Facilities Costs $800,000
Attachment 2
312
Exhibit Q (Accounting, Administration and Reporting Requirements) Page 30 Revised 09/2025
Indirect Administration Costs
Indirect General Administration $700,000
Indirect General Expenses $500,000
Total Indirect Administration Costs $1,200,000
Step 2: Calculate the percentage of square footage occupied by each program and activity. ABC, Inc.’s facilities have a total of 10,000 square feet and the Agency determined Program A occupies 5,000 square feet, Program B occupies 2,000 square feet, fundraising activities occupies 500 square feet, and administration occupies 2,500 square feet, respectively.

Step 3: Allocate “Facilities” costs to all benefiting programs and activities based on the percentage of square footage used by each program and activity.

Step 4: Calculate the modified total costs for each program and activity to allocate indirect administration costs by adding the MTDC to the allocated indirect costs calculated above.

Program A - MTDC $7,250,000
+ Indirect Facilities Costs Allocated to Program A $400,000 Program A - MTC $7,650,000
Program B - MTDC $1,500,000
+ Indirect Facilities Costs Allocated to Program B $160,000 Program B - MTC $1,660,000
Fundraising - MTDC $250,000
+ Indirect Facilities Costs Allocated to Fundraising $40,000 Fundraising - MTC $290,000
Program A - MTC $7,650,000
Program B - MTC $1,660,000
Fundraising - MTC $290,000
Total MTC $9,600,000
Program A - MTC $7,650,000
Program B - MTC $1,660,000
Fundraising - MTC $290,000
Total MTC $9,600,000
Program A Square Footage 5,000 50%
Program B Square Footage 2,000 20%
Fundraising Square Footage 500 5%
Administration Square Footage 2,500 25%
Total Square Footage 10,000 100%
Indirect Facilities Costs Allocated to Program A $400,000 = $800,000 x 50% Indirect Facilities Costs Allocated to Program B $160,000 = $800,000 x 20% Indirect Facilities Costs Allocated to Fundraising $40,000 = $800,000 x 5% Indirect Facilities Costs Allocated to Administration $200,000 = $800,000 x 25% Attachment 2
313
Exhibit Q (Accounting, Administration and Reporting Requirements) Page 31 Revised 09/2025
Step 5: Calculate the total indirect administration costs.

Indirect Administration Costs $1,200,000
+ Indirect Facilities Costs Allocated to Administration $200,000 Total Indirect Administration Costs $1,400,000
Step 6: Calculate the indirect cost rate by dividing the total administration costs by the total modified costs.

Total Administration Costs $1,400,000
÷ Total MTC $9,600,000
Indirect Cost Rate 14.58%
Step 7: Allocate “Administration” costs to all benefiting programs and activities based on modified total costs.

Indirect Administration Costs Allocated to Program A $1,115,625 = $7,650,000 x 14.58% Indirect Administration Costs Allocated to Program B $242,083 = $1,660,000 x 14.58% Indirect Administration Costs Allocated to Fundraising
A.4 - Negotiated Indirect Cost Rate Example
$42,292 = $290,000 x 14.58%
ABC, Inc. operates two programs and has a negotiated indirect cost rate. The negotiated indirect cost rate agreement indicates the Agency’s indirect cost rate is 15% and the distribution base is total direct costs excluding capital expenditures and equipment. ABC.

Inc. reported the following costs:

Program A Program B
Salaries $ 2,000,000 $ 1,250,000
Benefits $ 1,100,000 $ 400,000
Capital Expenditures $ - $ 200,000
Equipment $ 60,000 $ 15,000
Travel $ 40,000 $ 25,000
Materials and Supplies $ 60,000 $ 35,000
Total Direct Costs $ 3,260,000 $ 1,925,000
Step 1: Calculate the direct costs distribution base for each program as required by the negotiated indirect cost rate agreement.

Program A Program B
Salaries $ 2,000,000 $ 1,250,000
Benefits $ 1,100,000 $ 400,000
Travel $ 40,000 $ 25,000
Materials and Supplies $ 60,000 $ 35,000
Direct Costs Base (1) $ 3,200,000 $ 1,710,000
(1) Direct cost base does not include capital expenditures and equipment.

Attachment 2
314
Exhibit Q (Accounting, Administration and Reporting Requirements) Page 32 Revised 9/2025
Step 2: Calculate the indirect costs charged to each program by multiplying the direct costs base for each respective program by the negotiated indirect cost rate.

Program A Program B
Direct Cost Base $ 3,200,000 $ 1,710,000
x Indirect Cost Rate 15% 15%
Indirect Costs Charged $ 480,000 $ 256,500
A.5 - De Minimis Rate Example
ABC, Inc. operates two programs and reported the following direct costs:

Program A Program B
Salaries $ 750,000 $ 100,000
Benefits $ 250,000 $ 20,000
Equipment $ 50,000 $ 5,500
Travel $ 20,000 $ 7,000
Materials and Supplies $ 40,000 $ 4,000
Rent $ 60,000 $ 12,000
Total Direct Costs $ 1,170,000 $ 148,500
Step 1: Calculate the modified total direct costs (MTDC)(1) for each program. (1) MTDC includes all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $50,000 (effective October 1, 2024) of each subaward (regardless of the period of performance of the subawards under the award). It excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs, and the portion of each subaward in excess of $50,000 (effective October 1, 2024).

Program A Program B
Salaries $ 750,000 $ 100,000
Benefits $ 250,000 $ 20,000
Travel $ 20,000 $ 7,000
Materials and Supplies $ 40,000 $ 4,000
MTDC(1) $ 1,060,000 $ 131,000
(1) MTDC does not include the costs of equipment and rent.

Step 2: Calculate the indirect costs charged to each program by multiplying the MTDC for each respective program by the 15% de minimis rate (effective October 1, 2024)
Program A Program B
MTDC $ 1,060,000 $ 131,000
x De Minimis Rate 15% 15%
Indirect Costs Charged $ 159,000 $ 19,650
Attachment 2
315

BOARD OF SUPERVISORS
Hilda L. Solis
Holly J. Mitchell
Lindsey P. Horvath
Janice Hahn
Kathryn Barger

EXECUTIVE LEADERSHIP
Maral V. Karaccusian
Interim Director
Lorenza C. Sánchez
Chief Deputy Director
Dawnna Lawrence
Interim Administrative Deputy II
Anna Avdalyan
Assistant Director
Dr. Solomon Shi beshi
Assistant Director
Victoria Jump
Assistant Director
Ivan Pacheco
Chief Information Officer

G E T I N T O U C H
510 S. Vermont Avenue , Suite 1100
Los Angeles, CA 90020
ad.lacounty.gov
[email protected]
Aging & Adult Information & Assistance Line:
(800) 510 -2020
Report Elder Abuse:
(877) 477 -3646
Community & Senior Centers:
(800) 689 -8514
Disability Information &
Access Line:
(888) 677 -1199
REVISED 11/13/2025
October 16, 2025
City of Burbank
Attention: Justin Hess
1301 West Olive Avenue
Burbank, CA 91506
FISCAL YEAR 2025-26 ADDITIONAL FUNDING

ALLOCATION FOR ELDERLY NUTRITION

PROGRAM SERVICES
Dear Mr. Hess:

County of Los Angeles Aging and Disabilities Department (County) intends to amend City of Burbank ’s (Subrecipient’s) Elderly Nutrition Program (ENP) Subaward. The Subaward
Amendment information is outlined below
• Purpose: Subrecipient will utilize additional baseline - Net County Cost (NCC) and additional Modernizing Older
Californians Act (MOCA) funding to provide defined and
contracted ENP Congregate Meal Services during Fiscal
Year (FY) 202 5-26. Subrecipient will also utilize Nutrition Services Incentive Program (NSIP) funding to supplement the cost of food used for Congregate Meals and Home -
Delivered Meals during FY 2025-26.
• Subaward Number: ENP252601
• Amendment Number: One
• Subaward Term: July 1, 2025 through June 30, 2026

• Total Funding Allocation: $382,630
o Additional baseline NCC funds: $87,000
o Additional MOCA funds: $250,000
o NSIP funds: $45,630
• Period Funds are available for use (Subject to execution of Subaward): July 1, 2025 – June 30, 2026
• Service Area: Supervisorial District 5
Attachment 2
316
FY 2025-26 Additional Funding Allocation
Elderly Nutrition Program
City of Burbank