AGENDA
ITEM
11 AGENDA STAFF REPORT
DATE:
TO:
APPROVED BY:
PREPARED BY:
SUBJECT:
January 19, 2022
Mayor and City Council
Miguel Figueroa, City Manager }A / 1
Lizeth Legaspi, Library Manager ~
Acceptance of the Zip Books Grant Project FY 2021-22
----------------------------------------------------------------- ----------------------------------------------------------------- Recommendation:
Accept the FY 2021 -22 Zip Books Grant project awarded to Camarena Memorial Library in the amount of $9,000.
Background:
The purpose of the Zip Books program is to provide library patrons with quick access to books and audiobooks that are not available through the library, without having to wait for a book to be borrowed from another institution through the regular interlibrary loan process. This program develops a patron-driven collection approach resulting in a collection more closely matched to the needs of the local community.
This project is supported in whole or in part by funding provided by the State of California, administered by the California State Library.
Camarena Memorial Library has been a recipient of the Zip Books award program for the past 7 years.
Discussion & Analysis:
The Zip Books program is an alternative model for interlibrary loan service that bridges the gaps between a library's patron request service, a normal acquisitions process, and an outreach/home delivery service. Under the Zip Books program, library patrons request books and/or audiobooks that the library does not own. The library then orders the book or audiobook from Amazon, and the material is shipped directly to the patron's home. When the patron is finished with the book, the book is returned to the library and added to the collection.
Fiscal Impact:
$ 9,000 - Library Grants. AGENDA
ITEM
II
Coordinated With:
Finance Department
Attachment:
1 . Award Letter
DocuSign Envelope ID: B49EA5AB-43DB-480F-89ED-925EFFACAEF2 PRESERVING OUR HinlTAGE. SllArlNG OUR FUTURE
November 23, 2021
Lizeth Legaspi
Camarena Memorial Library
850 Encinas Ave.
Ca lexico, CA 92231
Dear Ms. Lizeth Legaspi:
We are pleased to approve t he grant application for the Zip Books Grant project for a total of $9000 in Ca lifornia Library Services Act funds.
Hard copies of t his correspondence will not follow. Keep the entirety of the correspondence for your files and consider t hese award materials your original documents. For more information, please refer to t he Zip Book Guidelines located on t he State Library website.
Upon receipt of a completed claim form that is free of errors or inaccurate information, the State Library processes it for routing to the Office of the State Controller which ultimately issues the check. The total time for the claim form to be processed, routed, payment issued, and mailed can be up to eight weeks, but is often a shorter timeframe. If you still have not received payment after eight weeks, please contact your grant monitor.
The Grant Monitor assigned to your project is Monica Rivas. She is available to assist you throughout the year and she can be reached via email at [email protected].
Please stay in touch with your Grant Monitor throughout the award period. Read the enclosed award packet thoroughly and contact your Grant Monitor if you have any questions.
Best wishes for a successful project.
Respectfully yours,
~:~,. California State Librarian
Cc: Monica Rivas, [email protected]
Lena Pham, [email protected]
Lizeth Legaspi, [email protected]
Lizeth Legaspi, [email protected]
Library- Courts Bui lding
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
cs [email protected]
www.library.ca.gov
UOCU::ilgn 1:nve1ope IU: B49EA5AB-43D8-480F-B9ED-925EFFACAEF2
THE BASICS- YOUR GRANT AWARD
The following provides all the basic information about your grant and managing your grant.
Award#: ZIP21-10
Library/ Organization: Camarena Memorial Library
Project Tit le: Zip Books
Award Amount: $9000
Start Date: July 1, 2021
End Date: June 30, 2022
Please understand that it can take from six to eight weeks before grant funds are delivered.
If you have not received your payment after eight weeks, please contact your grant monitor.
REPORTING
Zip Books participants are required to provide mid-project financial and narrative reports as outlined in t he grant terms and conditions (April 30, 2022); final financial and narrative reports by July 31, 2022; and updates upon request. Reports will be submitted to your grant monitor, Monica Rivas, by email at [email protected].
PAYMENTS
Please note this clarification regarding payments. Grant payments will be made based on the payment schedule laid out in the Grant Term and Award Documentation. Ten percent (10%) of the full grant award is withheld until the end of the project period. It is payable only if the grant recipient fulfills all project reporting requirements and expends all funds, or returns all unspent grant funds, by the time specified in the grant terms and conditions.
CONTACT
We want your project to be successful. Please work with the grant monitor and project consultant in implementing your project:
Grant Monitor: Monica Rivas
Monitor Phone Number: (916) 603-7159
Monitor Email Address: [email protected]
Project Consultant Lena Pham
Consultant Email Address [email protected]