AGENDA
ITEM
14 CITY OF CALEXICO
AGENDA STAFF REPORT
DATE: April 20, 2022
TO: Mayor and City Council f::\ 1
APPROVED BY: Diego Favila, Interim City Manage~\
PREPARED BY: Diego Favila, Interim City Manager
SUBJECT: Authorize City Manager to Sign Change Order #4 for the New Fire Station Headquarters
================================================================== Recommendation:
Authorize City Manager to sign Change Order #4 in the amount of $60,001.00 from Oakview Constructors, Inc. to include additional construction materials and labor, and associated costs as described in each change order document for the new Fire Station Headquarters.
Background:
On March 12, 2020, the City Fire Department requested bids for the Calexico Fire Headquarters Station Replacement Project.
The project consists of:
Demolition of the existing two-story fire station #1 building will involve the separation of the building and building systems (structural, mechanical, electrical, plumbing and communications) from the existing police station, which is to remain in place. The contractor will salvage select items from the existing fire station prior to demolition and deliver these items to the City. All existing items to remain in place must be protected.
The existing ground mounted and guyed communication tower will be replaced with a new 90 feet high, ground mounted and freestanding communication tower.
The new fire station will be on story and approximately 9,000 SF.
The new station has three drive through apparatus bays with suppression support spaces, which include a turnout room with clean-up area, workshop, restroom , hose storage, air compressor room and mechanical support spaces. The firefighter living quarters ~---~
AGENDA
lQ
include eight firefighter bunk rooms , four gender neutral restrooms, laundry, dayroom, dining, kitchen , and fitness room .
The apparatus bays are designed to be cooling center for the City during high temperature days.
The site improvements include a new concrete driveway approaches, front concrete apron, rear concrete apron, decorative metal fencing with pedestrian and automatic sliding gates and keypads. New paving area in between the new fire station and existing police station. Renovation of an existing ADA parking area and new gravel area for the horizontal hose drying rack. A new emergency generator with skid mounted fuel tank is included , an outside patio with BBQ area, and on-site parking for fire personnel. The project includes new and existing plantings and landscape areas, irrigation, and bio retention areas.
On June 3, 2020, the City Council approved Oakview Constructors, Inc. as the lowest responsible bidder for the new Calexico Fire Headquarters Station Replacement Project. The City Council authorized the City Manager to sign a Construction Agreement with Oakview Constructors and Award the bid proposal from Oakview Constructors in the amount of $5,827,400.
Discussion & Analysis:
Change Order #4 includes the following for a total sum of $60,001.00:
• PCO 13R3 Fire Sprinkler Relocation in the Apparatus Bays • PCO 22R Time and Material Work on the Roof
• PCO 31 R3 Additional Painting
• PCO 33R1 Door Hardware Changes
• PCO 34 Credit for Solar tube Installation
• PCO 35R1 Countertop Change From Plastic Laminate to Solid Surface • PCO 36 Encroachment Permit Fees
• PCO 37R 1 Exterior Trench Drains
The approval of the additional costs and construction work with inclusion of this change order will increase the contract sum of $5,968,338.00 (original sum +previous change orders) to $6, 103,685.40
Fiscal Impact:
The Calexico Fire HQ Station total construction budget is $6,784, 144. The bid award to Oakview was a total of $5,827,400, which resulted in a savings of $956,744.
The Calexico Fire HQ Station project has a separate construction contingency budget of $542,732.
• To date, the City has issued Change Order #1 for $77,308 and Change Order #2 for $63,630.
• With Change Orders #1 and #2, the project used $140,938 out of the total construction contingency budget. •
• With Change Order #3, the project used $75,346.40 out of the total construction contingency budget.
• With the Ten Over Studio contract amendment #5 , the project has used $165,615 from the construction contingency budget.
• With the Ten Over Studio contract amendment #6 , the project has used $85,000 from the construction contingency budget.
The project has $75,832.60 remaining in the construction contingency budget.
Measure H Bond Proceeds - Change Order #4 for $60,001.00 Coordinated With:
Fire Department.
Attachment(s):
1. Change Order #4.
CALEXICO FIRE HO STATION
PRIME CONTRACT CHANGE ORDER
Prime Contract Change Order: # 004
TO:
DATE CREATED:
CONTRACT STATUS:
City of Calexico Fire Department
415 Fourth Street
Calexico. California 92231
04/11/2022
Approved
DESIGNATED REVIEWER: Fire Chief Diego Favi la
DUE DATE: NA
SCHEDULE IMPACT: None
CONTRACT FOR: Calexico Fi re HQ Station
FROM:
CREATED BY:
REVISION :
REVIEWED BY:
REVI EW DATES:
TOTAL AMOUNT:
Oakview Constructors. Inc.
959 Calimesa Blvd.
Calimesa. California 92320
Candice Wong
NA
Captain Schannon Mohamed
04/11 /2022
$60,001.00
-------
ATTACHMENTS: Proposed Change Orders 13R3. 22R. 31R3, 33Rl. 34. 35Rl. 36. and 37Rl POTENTIAL CHANGE ORDERS IN TH IS CHANGE ORDER:
PCO # Title Schedule Impact Amount
13 R3 Fire Sprinkler Relocation in the Apparatus Bays NA $3,740 00 22 R Time and Material Work on the Roof NA $11 .576.00
31 R3 Additional Painting NA $5.494.00
33 Rl Door Hardware Changes NA $14.792.00
34 Credit for Solartube Installation NA ($2.559.00)
35 Rl Countertop Change From Plastic Laminate to Solid Surfa ce NA $9,66700 36 Encroachment Permit Fees NA $1.890.00
37Rl Exterior Trench Drains NA $15.401.00
Total: $60,001.00
CHANGE ORDER LINE ITEMS:
PCO # 13Rl : Fire Sprinkler Relocation in the Apparatus Bays # Description Amount
13Rl Adjustments to the fire sprinkler main line with added hangers to accommodate overhead $3.740.00 doors with tracks.
Subtotal: $3.740.00
Grand Total: $3,740.00
PCO # 22R : Time and Material Work on the Roof
# Description Amount
22R Oakview performed time and material work to install strap backing along the roof parapet $11.576.00 walls to receive the roofing and attachments
Subtotal: $11.576.00
Grand Total: $11,576.00
"·
CALEXICO FIRE HO STATION
PRIME CONTRACT CHANGE ORDER
PCO # 31R3 : Additional Painting
# Description
31R3 Painting of doors and door frames at the Apparatus Bays PCO # 33Rl : Door Hardware
# Description
33Rl Modification of door hardware during the submittal process.
PCO # 34 : Credit for Solartube Installation
# Description
Subtotal:
Grand Total:
Subtotal:
Grand Total:
34 The Fire Department has elected to not install the solartubes. Credit for labor installation.
The solartubes were procured and delivered to the Fire Department Subtotal:
Grand Total:
PCO # 35Rl : Countertop Change From Plastic Laminate to Solid Surface # Description
35Rl Countertop changes in eight bunk ro.oms
Subtotal:
Grand Total:
PCO # 36 : Encroachment Permit Fees
# Description
36 Reimbursement for encroachment permit
Subtotal:
Grand Total:
PCO # 37Rl : Exterior Trench Drains
# Description
37Rl The Oakview bid did not include traffic rated exterior trench drains Subtotal:
Grand Total:
Amount
$5,494.00
$5.494.00
$5.494.00
Amount
$14.792.00
$14.792 00
$14.792.00
Amount
($2.559.00)
($2.559.00)
($2.559.00)
Amount
$9.667.00
$9,667.00
$9.667.00
Amount
$1.890.00
$1 ,890.00
$1 .890.00
Amount
$15,401.00
$15,401.00
$15.401.00
CALEXICO FIRE HO STATION
PRIME CONTRACT CHANGE ORDER
The Original Contract Sum:
Net Change by Previously Authorized Change Orders:
The Contract Sum Prior to this Change Order was:
The new Contract Sum includ ing this Change Order will be:
The Contract time will not be changed by this Change Order CONTRACTOR:
OAKVIEW CONSTRUCTORS. INC.
BY
CITY or: CALEXICO:
r:IRE DEPARTMENT:
BY
CITY or: CALEXICO:
CITY MANAGER:
BY
DATE
DATE
DATE
$5.827.400.00
$216.284.40
$6.043,684.00
$6.103.685.40
P.O. Box 625
959 Calimesa Blvd.
Calimesa, CA 92320-0625
May 25, 2021
Candice Wong
Ten Over Studio, Inc.
539 Marsh Street
San Luis Obispo, CA 93401
Re: Calexico Fire Headquarters Station
City of Calexico
CHANGE ORDER PROPOSAL NO. 257-13R2
Relocate fire sprinkler main in equipment bay to location requested by contractor. Add trapeze hangers, redesign & recalculate system per TOS request and in correlation to RFl#257-43 Summit Fire Protection, Inc.
15% Overhead/Profit
1% Bond
Total Cost Proposal
Time Extension Required: Undetermined at this time
OAKVIEW CONSTRUCTORS, INC.
$
(909) 795-0990
Fax (909) 795-3150
CA License #462847
DIR #1000024003
TOS MARKUPS IN RED
$3,219.00 (SEE PAGE 3)
$ 5,9T9:6&- $3,219.00
$
$
$
6,875.85
$482.85
53,701.85
$37.02
$3,738.87
$3,740.00
ADDITION AL WORK AUTHORIZATION
DATE
NAME
ATTN
JOB NAME
SUMMIT FIRE PROTECTION, INC.
520 Texas Street
Redlands, California 92374
909-793-0676 FAX 909-792-4383
[email protected]
May 24, 2021
Oakview Construction
Amber
Calexico Fire Headquarters Station
430 E. Fifth St.
Calexico, CA
The following constitutes an additional cost to our contract based on the on-site job conditions and/or changes.
You are hereby authorized to perform the following specifically described additional work:
Per RFl#257-43
Relocate :fire sprinkler main in equipment bay to location requested by contractor.
Add trapeze hangers, redesign and recalculate system.
Raise and lower fire main to accommodate structure and ducts.
Raise and lower fire lines to accommodate structure and duct.
ADDITIONAL CHARGE FOR ABOVE WORK IS: $ S,979.00
Payment will be made as follows: Same as original contract.
Above additional work to be performed under same conditions as specified in the original contract unless otherwise stipulated.
Date ___ ___ Authorizing Signature _________ _
PRESIDENT/CONTRACTOR
We agree to furnish labor and materials-complete in accordance with the above specifications, at the above stated price.
I / / 21
Authorized Signature t ~'f t Wc~JJ(;,'11 ~T SUMMl FIRE PROTECTION, INC.
This is Change Order Number_l _.
CALEXICO FIRE STATION CHANGE ORDER# 1 PAGE 2
Misc. Fittings
5 Trapeze hangers @ 60.00
8%Tax
TOTAL MATERIAL
8 Hours redesign and calculations
24 Hours field labor
6 Hours fabrication
3Days subsistence
SUBTOTAL
15% Overhead and profit
TOTALCHHANGEORDER# 1
OKAY
1/2
250.00
300.00
44.00 $ 594.00
250.00
300.00
+ 44.00
$594.00
1,440.00
+ 450.00
$1,890.00
$ 315.ool $315.oo
+ 420.00
$3,219.00
P.O. Box 625
959 Calimesa Blvd.
Calimesa, CA 92320-0625
November 16, 2021
Candice Wong
Ten Over Studio, Inc.
539 Marsh Street
San Luis Obispo, CA 93401
Re: Calexico Fire Headquarters Station
City of Calexico
CHANGE ORDER PROPOSAL NO. 257-22R
Oakview Constructors, Inc.: Work performed & tracked on a Time & Material basis:
Work performed on a T&M per attached sheet dated 7/6/21 2 Carpenters- 8 hours each @ 91.52
Work performed on a T&M per attached sheet dated 7/7/21 2 Carpenters- 8 hours each @ 91 .52
Work performed on a T&M per attached sheet dated 7/9/21 1 Carpenter- 8 hours each@ 91 .52
1 Carpenter- 6 hours each @ 91 .52
Work performed on a T&M per attached sheet dated 7/19/21 2 Carpenters- 8 hours each @ 91.52
Work performed on a T&M per attached sheet dated 7/20/21 3 Carpenters - 18 Total Carpenter hours @ 91 .52 per hour Work performed on a T&M per attached sheet dated 7/20/21 3 Carpenters - 16 Total Carpenter hours@ 91.52 per hour Materials per attached invoice order number: 2530612-00 Subtotal
15% Overhead/Profit
$
$
$
$
$
(909) 795-0990
Fax (909) 795-3150
CA License #462847
DIR #1000024003
1,464.32
1,464.32
732.16
549.12
1,464.32
1,647.36
1,464.32
$ ___ 1,_, 1_80_.4_1_
$ 9,966.33
1,494.94
Subtotal $ 11,461.27
1% Bond 114.61
Total $ 11 ,575.88
Total Cost Proposal $ 11,576.00
Justification: Added to scope: 550LF of 6" 20 ga flat strap backing @ detail 2/8.3 12/A8.2. These details do not show backing required by the manufacturer and roof contractor. When the roofing activity started, Oakview had been delayed; so to help expedite the installation, Oakview proceeded with the required work and tracked on a T&M basis.
Time Extension Required: Undetermined at this time
OAKVIEW CONSTRUCTORS, INC.
OAKVIEW CONSTRUCTORS, INC.
Change Order Form
PROJECT:
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List of Supplemental Information/Drawings (attached): .. _ .... :: .. : ...... : ........................... ···----=---·--------.............. -----· ............ --.......... ----.... -....................................................................................... . - -------------- ----- -- ·- - --------- ---- ---
-- ·--·------------- -- - --- . -- - - -----·- ·-·-··------ Oakview Labor (Man Hours and Trade):
NAME l DATE I TIME IN I TIME OUT I TOTAL
.. V.l~~P.:-- .. ~t~_fE2Qa.: ....... ___ ':J 1L~)-~ ~----· ·--~--0::.':":': ..... )_-'.~'! .. e.:-::: .. -·-.. <?: ........... . . :J~~-~~--M.'!'.~~~---··· ..... °J.L~-~-~~----· ---~---~~ .... lJ.J~ __ e_~-- ..... Z. .......... . ____
MATERIALS (Attach Receipts): _,__ _______ -.. ·-... -·---. -. --................ -... ---.. -....................................... .
Subcontractor Work:
APPROVEDNERIFIED DATE
'
OAKVIEW CONSTRUCTORS, INC.
Change Order Form
PROJECT: -~~-'-'=~~~.'?. f !r~. ~~~~9-~-~!".l-~~~. ~!~!~~~- ............................... . . P.~~-~~!~!~Q~.Q~_~g~~-= .. .t.~-~ft!.<:-:\:~.~~---/P.·i·~---f~:C ... ~.W~~---··--··--· .... !\-.~~~~----~-1::?:11~ ..... f ~~.lM~~---lf. .. ~.e .... foA. .... ~q?.f: ___ __ _ ...... H. frrf'fi.J ttk .... ~112 ..... ~ ~~ ... I1>. . ._ ................................................. . -~~~-~.9.~~.~9-~-~~~~.~~~: ... J2gru.1.~------~-C?.r. ..... t2.t-2 ...... f?.R.t~~---··· ........ b~ ..... .lT .... J-:.?.E~ .... l:-:t. ..... P.Qf?::-.... 2.~~~J.t-2~ ..... ~!-?.f.":
······· ··- -~~~-~~-~:?. ................................................................................ . ----------- ·- ------ --------·--·--·----·---
Oakview Labor (Man Hours and Trade):
NAME I DATE I TIME IN I TIME OUT I TOTAL
···---~~~~--~~~0..C?.S ... -~---:.1::::.J.:_i ____ .. U .. fr.t::i ....... ~: )~.P.-~ ········~········ 0.\..C..-.r.o..~.-~K~O.o. ... . 11? .. ~ .. J:: .. J.~ .... ___ (R_k.M.. .... ·--~-~l?..f..t::1. ......... 0 ........ .
MATERIALS (Attach Recei~~).= .............................................................................. .
Subcontractor Work:
APPROVEDNERIFIED DATE
--·-- - ---' - -----
OAKVIEW CONSTRUCTORS, INC.
Change Order Form
PROJECT:
-~~~-~~~~!lQ~.Qf.~9.~~: .. L~?.~~.l::!-:J.P~ .. -- .le~~-- -· fIB.-C ... S:TI?.9.-.tS _____ __ .... AtQ~~-~ ..... f:h-2I \~t:. .... P..e.if 1~gL§?::: ... o.c .. &.C?.9..f:. .... f.Qv~ ........ . . .. . . . . ~.f ...... M.~\ :(g" Y?.:-t ~ ... :m ....... ~0.-2 .... ~-:cP. ............................. . ••... ........•...... .....•..•.....•...•....••.....•....•................. . ...•.. .........•.••••.....••.•....... , ....•..•.•... . ~5~.~.9.~~-f.P.~.~~~-~-~~~: .... D.~Tf.tl..'-:.:: .... P~I° ..... O.~ ...... .f \1~.l:-2.~ ........ . ... ····-~-~- ~~-r. .... ~~~.s. ... .l .I ..... PY.~ ..... S.~-~l:~t~.G.::: ..... . . . . . . . . . . . . . . . . . . l\.W .f: ..... -~ ..... ~ E.. fu .. i:rh:-. ~ ................................................ .
List of Supplemental Information/Drawings (attached): ....... : ........ ::as ........... : .. : ................................... :::: .............. : ... :: .. : ............... n ...................... n ................................................................................. ..
Oakview Labor (Man Hours and Trade):
NAME I DATE I TIME IN I TIME OUT I TOTAL
..... ~w.v ... .L~ .. 1:-~:r.~ .7~.5.~.J.J .... f.P. ... ~."::\ .... 1 jQ .. t~: .. ....... Ii ....... . V1.~10.<!..-... A~.r?-A).~.fh ... ~.::.S.~-~J... & .. ~.~---· .. /!P ... ~.~-- ....... 8 ....... .
MATERIALS (Attach Receipts): ------------······· ............................................................................. .
Subcontractor Work:
APPROVEDNERIFIED DATE
. ·--- _ _ ____ _,,,__ __