AGENDA
ITEM
22 AGENDA STAFF REPORT
DATE: April 20, 2022
TO: Mayor and City Council
PREPARED BY: Diego Favila, Interim City Manager
Best Best & Krieger LLP, City Attorn
APPROVED BY: Diego Favila, Interim City Manag ·
SUBJECT: Introduction and First Reading by Title Only of an Ordinance Establishing Meeting Cancellation Procedure
------------------------------------------------------------------ ------------------------------------------------------------------ Recommendation:
It is recommended that the City Council:
Review and conduct first reading by title only of Ordinance No. An Ordinance of the City Council of the City of Calexico, California, Amending Calexico Municipal Code Section 2.04.040 Regarding Meeting Cancellation Procedure.
Background:
The City Council adopts a regular City Council meeting calendar annually; however, on occasion, council members and staff have requested that scheduled meetings be cancelled for various reasons. The Calexico Municipal Code does not have a procedure for meeting cancellations.
Discussion:
Chapter 2.04 of the Calexico Municipal Code sets out procedures for City Council meetings. Section 2.04.040 includes provisions regarding the time and place of meetings, however the code is silent on meeting cancellations. ~A_G_E_N_D_A----.
In order to provide clear guidance on how scheduled meetings are cancelled, it is recommended that the Municipal Code be amended to include a provision stating, "regular meetings may be rescheduled or cancelled in special circumstances or as necessary by a majority vote of the city council."
8 12 11.00100\34489343. 1
ITEM
The City Council may want to consider adding a provision that would allow the City Manager or Mayor the ability to cancel a meeting in the event of exigent circumstances that preclude the city council from meeting, voting on, and cancelling a future meeting.
Fiscal Impact:
No fiscal impact.
Attachments:
1) Ordinance No. , An Ordinance of the City Council of the City of Calexico Municipal Code Section 2.04.040 Regarding Meeting Cancellation Procedure. 2) Master Calendar of City Council Meetings - Fiscal Year 2021-2022. 81211.00 I 00\34489343.l
ORDINANCE NO. -----
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
CALEXICO, CALIFORNIA, AMENDING CALEXICO
MUNICIPAL CODE SECTION 2.04.040 REGARDING
MEETING CANCELLATION PROCEDURE
The City Council of the City of Calexico, California, does hereby ordain as follows:
SECTION 1. Amendment to Calexico Municipal Code. Calexico Municipal Code Chapter 2.04 Council Procedures, Section 2.04.040 Time and place of meetings, subsection A. is hereby amended as follows :
"2.04.040 - Time and place of meetings.
A. Unless otherwise specified by resolution , the city council must hold regular meetings on the first and third Wednesday of each month at an hour to be set by resolution. Regular meetings may be rescheduled or cancelled in special circumstances or as necessary by a majority vote of the city council. Regular meetings will be held in the council chambers at Calexico City Hall, located at 608 Heber Avenue, Calexico, California or at another place within the city limits, if noticed in the agenda." SECTION 2. Effective Date. This Ordinance shall take effect thirty (30) days after its adoption.
SECTION 3. Severability. If any section , subsection , subdivision , paragraph, sentence, clause or phrase of this Ordinance, or any part thereof, is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, clause or phrase be declared unconstitutional. If for any reason any portion of this Ordinance is found to be invalid by a court of competent jurisdiction, the balance of this Ordinance shall not be affected .
SECTION 4. Certification and Publication. The City Clerk of the City of Calexico shall certify to the adoption of this Ordinance and cause publication to occur in a newspaper of general circulation and published and circulated in the City in a manner permitted under California Government Code Section 36933.
SECTION 5. CEQA. The City Council finds that adoption of this Ordinance is not a "project," as defined in the California Environmental Quality Act because it does not have a potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and concerns general policy and procedure making .
81211.00100\34500510.1
PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of Calexico, California on the day of , 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
JAVIER MORENO, MAYOR
ATTEST:
GABRIELA GARCIA, CITY CLERK
APPROVED AS TO FORM:
CARLOS CAMPOS, CITY ATTORNEY
81 2 1100100\34500510.1
State of California )
County of Imperial ) s.s.
City of Calexico )
I, Gabriela Garcia, City Clerk, hereby certify that the foregoing is a true copy of Ordinance No. __ , introduced at a regular meeting held on the 20th day of April 2022, and duly adopted by the City Council of the City of Calexico, California at a regular meeting thereof held the day of , 2022.
AYES:
NOES:
ABSTAIN :
ABSENT:
GABRIELA GARCIA, CITY CLERK
8121100100\34500510.1
5 12
19 26
MASTER CALENDAR OF CITY COUNCIL MEETINGS - FISCAL YEAR 2021-2022 r
-
-
r
6 •Labor Day
Holiday•
Library Board of
Trustees
6:00p.m.
13 Planning
Commission 6:30 pm
20 27
Planning
Commission 6:30 pm
7 Arts & Historical
Commission
5:30 p.m.
.....---
I 14
ED&FA
Commission 5:30 pm
21 28
NOTES:
City Council Meeting Closed Session 5:30 pm
Reg Session 6:30 pm
8 Parks. Recreation. Beaulllicalion & Sr.
Services Comm.
5:30 pm
15 City Council Meeting
Closed Session 5:30 pm
Reg Session 6:30 pm
22 29
Police Advisory
Commission
6:00 pm
9 10
•california
Admissions Hollday•
BID Meeting
6:00pm
16 17
23 24
30 11
18 25
MASTER CALENDAR OF CITY COUNCIL MEETINGS - FISCAL YEAR 2021-2022 SUN MON TUE \NED mu rR I SAT
27 28 30 2
3 4 5 6 7 8 9
library Board of Arts & Historical !City Council Meeting Trustees Commission Closed Session 5:30 pm
6:00 p.m. 5:30 p .m. Reg Session 6:30 pm
10 11 12 13 14 15 16
Planning Porks, Recreolion. ED&FA Commission Beautification & Sr. BID Meeting Commission 5:30 pm Services Comm. 6:00 pm 6:30 pm 5:30 pm -
17 18 19 20 21 22 23
City Council Meeting I Closed Session 5:30 pm
Reg Session 6:30 pm
24 25 26 27 28 29 30
Planning I Police Advisory
Commission Commission
6:30 pm 6:00 pm
31 NOTES:
MASTER CALENDAR OF CITY COUNCIL MEETINGS - FISCAL YEAR 2021-2022 Library Board of Arts & Historical City Council Meeting Trustees Commission Closed Session 5:30 pm
6:00 p.m. 5:30 p.m. Reg Session 6:30 pm
--
7 8 9 10 11 12 13
Planning Parks, Recrealion, •veteran's Day ED&FA Commission Beoutlficallon & Sr. Holl day• Commission 5:30 pm Services Comm. BID Meeting 6:30 pm 5:30 pm 6:00 pm 14 15 16 17 18 19 20
City Council Meeting Closed Session 5:30 pm
Reg Session 6:30 pm
21 22 23 24 25 26 27
Planning Police Advisory 0Thanks Giving 0 Thanks Giving Commission Commission 6:30 pm 6:00 pm Holidoy• Holiday•
28 29 30
NOTES:
MASTER CALENDAR OF CITY COUNCIL MEETINGS - FISCAL YEAR 2021-2022 City Council Meeting CIO!ed Session 5:30 pm
Reg Session 6:30 pm
5 6 7 8 9 10 11
Library Board of Arts & Historical Porks, Recreation, I Trustees Commission r eautification & Sr. BID Meeting
6:00 p .m. 5:30 p.m.
Services Comm. 6:00 pm
5:30 pm
-- ----
12 13 14 15 16 17 18
Planning IED&FA Commission 'City Council Meeting Commission 5.30 Closed Session 5:30 pm 6:30 pm · pm Reg Session 6:30 pm 19 20 21 22 23 24 25
•christmos 0oy•
I I
26 27 28 29 30 31
Planning Police Advisory
Commission Commission
6:30 pm 6:00 pm
--
-
j
NOTES:
MASTER CALENDAR OF CITY COUNCIL MEETINGS - FISCAL YEAR 2021-2022 I ,
*New Year's Doy
Holiday•
2 4 5 6 7 8
Library Boord of Arts & Historical MEETING Trustees Commission CANCELLED 6:00 p.m. 5:30 p.m. - -- --
.
9 10 11 I 12 13 14 15
Planning ED&FA Parks. Recreation. Beautification & Sr. BID Meeting I Commission Commission 6:30 pm I 5:30 pm Services Comm. 16:00 pm 5:30 pm
- -
16 17 18 19 20 21 22
•Martin Luther King
Day Holiday• I City Council Meeting
Measure"H" Closed Session 5:30 pm Reg
Committee Session 6:30 pm
5:30 pm
23 24 25 26 27 28 29
Planning Police Advisory
Commission Commission
6:30 pm 6:00 pm
30 31
NOTES:
MASTER CALENDAR OF CITY COUNCIL MEETINGS · FISCAL YEAR 2021-2022 Arts & Historical !City Council Meeting
Commission Closed Session S:30 pm Reg I
5:30 p.m. Session 6:30 pm
6 7 8 9 10 11 12
Library Board of ED&FA Porks, Recreation,
Trustees Commission Beautification & Sr. BID Meeting
6:00 p.m. 5:30 pm
Services Comm. 6:00 pm
5:30pm
--- - -- ---
13 I 14 15 16 17 18 19
I
Planning City Council Meeting
Commission Closed Session 5:30 pm Reg
6:30 pm ,Session 6:30 pm
-
20 21 22 23 24 25 26
•President's Doy Police Advisory
Holiday• Commission 6:00 pm
-
27 28 4 I <;
Planning
Commission I
6:30 pm
NOTES:
Arts & Historical City Council Meeting I
Commission Closed Session S:30 pm Reg I 5:30p.m. Ses1J1 on 6:30 pm 6 7 8 9 10 11 12
Library Board of ED&FA Porks, Recreation, Beautification & Sr. BID Meeting Trustees Commission Services Comm. 6:00 pm 6:00p.m. 5:30 pm 5:30 pm 13 LJ 14 15 16 17 18 19
Planning I City Council Meeting
Commission IClosed Session 5:30 pm Reg
6:30 pm I jsesslon 6:30 pm
--t
20 21 22 23 24 25 26
Police Advisory
Commission
6:00 pm
--
27 28 2:9 30 31
Planning •cesar Chavez Commission Day Holiday• 6:30 pm
4 NOTES:
3 4 5 6 7 8 9
Library Boord of Arts & Historical I Oty Council Meeting Trustees Commission Closed Session 5:30 pm Reg
6:00 p.m. 5:30 p.m. Session 6:30 pm
10 11 12 13 , .. 15 I 16
Planning ED&FA Parks. Recreation.
Commission Commission Beautification & Sr. BID Meeting
6:30 pm 5:30 pm Services Comm. 6:00 pm 5:30pm
17 18 19 20 21 22 23
Meosure"H" I City Council Meeting
Committee Closed Session 5:30 pm Reg
5:30 pm Session 6:30 pm
24 25 26 27 28 29 30
Planning Police Advisory
Commission Commission
6:30 pm
f
6:00 pm
NOTES:
Library Board of Arts & His1orical City Council Meeting Trustees Commission Closed Session S:30 pm Reg
6:00 p.m. 5:30 p.m. Session 6:30 pm
---
B 9 10 11 12 13 14
Planning ED&FA Parks, Recrea1ion.
Commission Commission Beau1ificolion & Sr. BID Meeting Services Comm. 6:00 pm 6:30 pm 5:30 pm 5:30 pm - -
15 16 17 18 19 20 21
City Council Meeting
Closed Session 5:30 pm Reg
Jsesslon 6:30 pm
- - -- -,.--
22 23 24 25 26 27 28
Planning Police Advisory
Commission Commission
6:30 pm 6:00 pm
29 I 30 31
"Memorial Day
Holiday•
6 NOTES:
!City Council Meeting
Oosed Session 5:30 pm Reg
JSesslon 6:30 pm
L__ 19 5 6 7 8 10 11
Library Board of Arts & Historical Porks, Recreation,
Trustees Commission Beautification & Sr. BID Meeting
6:00 p.m. 5:30 p.m.
Services Comm. 6:00 pm
5:30pm
12 13 14 15 16 17 18
Planning ED&FA I Oty Council Meeting
Commission Commission Closed Session 5:30 pm Reg
6:30 pm
__
l 5:30 pm Session 6:30 pm
19 20 I 21 22 23 24 25
Police Advisory
Commission
6:00 pm
--
26 27 26 29 30
Planning
Commission
6:30 pm
4 NOTES:
3 4 5 6 7 8 9
•independence Arts & Historical I City Council Meeting Day Holiday• Commission Closed Session 5:30 pm Reg Library Board of 5:30 p .m. Session 6:30 pm Trustees 6:00 p.m. 10 11 12 13 14 15 16
Planning ED&FA Parks, Recreation, Beautification & Sr. BID Meeting Commission Commission Services Comm. 6:00 pm 6:30 pm 5:30 p m 5:30 pm 17 18 19 20 21 22 23
Measure "H" City Council Meeting
Committee Closed Session 5:30 pm Reg
5:30 pm Session 6:30 pm
24 25 26 27 28 29 30
Planning Police Advisory
Commission Commission
6:30 pm 6:00 pm
31 NOTES:
Library Board of Arts & Historical MEETING Trustees Commission CANCELLED 6:00 p .m. 5:30 p.m.
-----
7 8 9 10 11 12 13
Planning ED&FA Porks, Recreation,
Commission Commission Beoutlfication & Sr. BID Meeting
6:30 pm 5:30 pm I Services Comm. 6:00 pm 5:30 pm
-- --
1-4 15 16 17 18 19 20
City Council Meeting
Session 6:30 pm
lClosed Session S:30 pm Reg
21 22 23 24 25 26 27
Planning Police Advisory
Commission Commission
6:30 pm 6:00 pm
-
28 29 30 31
5 NOTES:
4 5 6 7 8 9 10
'Labor Doy
Arts & Historical Porks, Recreation. Holiday• Beautification & Sr. BID Meeting 'California Library Boord of Commission Services Comm. 6:00 pm Admissions Holiday' Trustees 5:30 p.m. 5:30pm 6:00 p.m. 12 13 14 15 16 17
ED&FA Porks, Recreation. Planning Beautification & Sr. Commission Commission Services Comm. 6:30 pm 5:30 pm 5:30 pm
18 19 20 21 22 23 24
I City Council Meeting
Closed Session 5:30 pm Reg I Session 6:30 pm
- - -
25 26 27 28 29 30
Planning Police Advisory
Commission Commission
6:30 pm 6:00 pm
NOTES: