AGENDA
ITEM
3 AGENDA STAFF REPORT
CALEXICO
DATE: July 20, 2022
TO: Mayor and City Council
APPROVED BY: Esperanza Colo-Waren, City Manager ma Cal alie PREPARED BY: Lizeth Legaspi, Library Manager l
SUBJECT: Ratification of Library Board of Trustees Minutes for Meeting of May 3, 2021
Recommendation:
Accept minutes for Library Board of Trustees meeting held on May 3, 2021 Background:
Library Manager shall prepare minutes of the Library Board of Trustees meetings and present to the commission for approval. Once approved, a copy of the signed minutes is submitted for Council ratification.
Discussion & Analysis:
Attached minutes of the Library Board of Trustees for meeting of May 3, 2021 have been approved by the commission and signed by Chair Duron for ratification by Council.
Fiscal Impact:
None
Coordinated With:
None
Attachment:
1. Minutes for Library Board of Trustees meeting of May 3, 2021 AGENDA ITEM
LIBRARY BOARD OF TRUSTEES
Minutes
MEETING OF: LIBRARY BOARD OF TRUSTEEES MEETING
DATE OF MEETING: Monday, May 3, 2021
PLACE OF MEETING: Videoconference (Zoom) at 6:00 p.m.
CALL TO ORDER: The meeting was called to order by Chair Duron at 6:01 p.m.
ROLL CALL:
Trustees Attendance
Rosario Duron, Chair Present
Maria Alarcon, Vice-Chair Present
C. Megan Moreno, Trustee Absent
Kimberly Maya, Trustee Absent
Guadalupe Espino, Trustee Present
STAFF PRESENT: Lizeth Legaspi, Library Manager
Elsa Pliego, Literacy Assistant
PLEDGE OF ALLEGIANCE: The pledge of allegiance was led by Chair Duron.
APPROVAL OF THE AGENDA: On motion by Vice-Chair Alarcon, seconded by Trustee Espino. The agenda was approved as delivered.
PUBLIC COMMENTS: No public comments.
LIBRARY MANAGER'S REPORT:
Events held virtually during the month of April 2021 at the Camarena Memorial Library:
National Library Week
National Library Week was held from Monday, April 5, 2021 - Thursday, April 8, 2021.
Throughout the week, library members had the chance to participate and share a variety of activities that highlight the importance of libraries and their services. For every activity of the
LIBRARY BOARD OF TRUSTEES
Minutes
week, participants sent us their pictures, videos, or thankful messages to post in our library Facebook Page. The following were the activities held:
1. Picture that Book! - Participants sent us a picture of their favorite book/audiobook/magazine along with a message of why reading matters or how reading influences their life.
2. Why i love my library? - Participants expressed their appreciation for their local library and their services.
3. "If / were an author..."- Writing and drawing activity mainly for school-aged children but adults were able to participate too.
4. National Library Week Proclamation- signed by Mayor Rosie Arreola-Fernandez
5. Biblioteca Pública Central Estatal de Mexicali- offered a virtual tour of their library on Friday, April 9, 2021 via Zoom. It was in a webinar format open to the public of all ages.
6. Weekly programs- In addition, our weekly programs were also offered during the week:
babytime, crafty Tuesday, storytime, Manga/Anime club, ESL/Tutor sessions, and Let's Talk Conversation group.
Dia del Nino Family Night
The Día del Nino family night virtual event was held Friday, April 30, 2021 at 4:00 p.m. via Zoom. Our sponsor for this event was the Imperial Regional Detention Facility. They were able to provide us with plastic bags, and a color yourself bookmarks. An LSTA grant received allowed us to purchase crayons, glue, and books to add to our children's collection. Thanks to their donation, we were able to provide children with a packet that included a bookmark, crayons, glue, craft, and a book. A free snack sponsored by the Calexico Neighborhood House was also provided in the packets. Mrs. Legaspi happily shared that approximately 70 kids out of 173 registered attended the virtual event and 99 kids picked up a packet. Special guests included Jamie Chew and Karolina Lopez from the Calexico Recreation Department. They made kids laugh with their magic tricks, juggling, and dance moves. Also, Vice-Chair Alarcon and Hortencia Armendariz joined us during this special event. Everyone was having a wonderful and fun time.
Next Project:
Mother's Day- Picture Request
As Mother's Day approaches, the library is voluntarily requesting a picture from mothers with their kid(s) so that a video is created and shared in our Facebook page. Pictures are submitted to [email protected] and the deadline for submissions is Friday, May 7, 2021 at 5:00 p.m.
CONSENT ITEMS:
LIBRARY BOARD OF TRUSTEES
Minutes
On motion by Vice-Chair Alarcon and seconded by Chair Duron. The minutes from meeting held on April 5, 2021 were approved as delivered.
BUSINESS ITEMS:
Emotional Health & Awareness Presentations for Kids/Teens and Adults Since schools are back in session and businesses are opening, it seems that things are going back to normal. Even though we have been hoping to go back to normal, there is fear and anxiety of being in a group with many other people. Also, parents debating whether to send their kids to their classrooms or not. As we go through this post-pandemic way of life journey, it would not hurt to have some tips to benefit families and adults. The Camarena Memorial Library has partnered with the Imperial County Behavioral Health Department to host two emotional health and wellness workshops via Zoom to discuss the pre and post pandemic journey of many. It is opened for the first 100 participants that show up and information for the whole family will be provided. The following is the schedule of the two workshops:
Emotional Health & Awareness for the whole family
Kids & Teens Parents/Adults
Thursday, May 6, 2021 at 3:00 p.m. Thursday, May 20, 2021 at 4:00 p.m.
Meeting ID: 886 0719 6176 Meeting ID: 856 5600 3109
Passcode: 264924 Passcode: 065468
Zip Books Grant Programming Ending
Mrs. Legaspi announced that Friday, May 21, 2021 is the deadline to submit any zip book requests. It is still unknown if the state will continue to provide the library with more funding.
Upgrade of Library's Website
The library's website is currently undergoing an upgrade that started on April 19, 2021 and will take about a month to complete. The purpose of this update is to have a cleaner and manageable software edition.
Meet Author- Charlie M. Zamarripa Virtual Program
On Thursday, May 27, 2021, there will be a virtual program for the public to meet local author Charlie M. Zamarripa on his most recent published collection of poetry. There will be a question-and-answer session after his reading. There will also be signed book copies available
LIBRARY BOARD OF TRUSTEES
Minutes
for purchase at the library. Mr. Zamarripa' s main goal is to inspire young adults with his work and probably visit high school classrooms as well.
Meeting ID: 895 3548 5977 Passcode: 434371
Literacy Newsletter
The literacy newsletter is an additional source resuming in the adult literacy services area. Mrs. Legaspi stated that literacy assistant, Elsa Pliego, put together a May 2021 literacy newsletter located in our library website under the adult services tab. The purpose of the Camarena Memorial Library literacy newsletter is to inform the public about our adult literacy services such as: programs, resources, announcements, and accomplishments from our tutors/learners. Mrs. Legaspi hopes the literacy newsletter gets published monthly.
Library Board of Trustees Comments:
Trustee Espino plans to promote both mental health awareness workshops to her students via the Canvas platform. She thinks it is a very important issue to consider and wants to motivate her students to continue succeeding in their goals. Trustee Espino support this event and is very excited for this workshop.
Chair Duron asked who provides the funding for the Zip books. Mrs. Legaspi replied that the state provides the funding for Zip books.
Vice-Chair Alarcon asked if in the future the zip books funding will resume. Mrs. Legaspi commented that it is unknown if this service will resume but hopefully it does in the near future.
Mrs. Legaspi asked everyone that attended the meeting if they prefer to continue to meet via Zoom or at the City Council room. Everyone agreed to continue the meetings via Zoom.
INFORMATION:
Attendance Report- Mrs. Legaspi reminded library board members to keep track of their attendance. If there are three absences during a calendar year, the person automatically gets removed from their library board position.
Vity Cuterdar of Activities- The month of May includes lots of fun and informative programs for everyone. In addition, the Summer Family Reading Program 2021 is approaching. We plan to continue offering virtual programs during the summer until it is safe to hold in-person programs/activities.
LIBRARY BOARD OF TRUSTEES
Minutes
ELIE
CALEXICO
ADJOURNMENT: Chair Duron adjourned the meeting at 6:35 p.m.
Minutes typed by Elsa Pliego
Next Meeting:
Monday, June 7, 2021, 6:00 p.m. Via Zoom
Rosario Duron, Chair
ATTEST:
inetralegsi
Lizeth Legaspi, Library Manager