AGENDA STAFF REPORT
CALEXICO
DATE: August 10, 2022
TO: Mayor and City Council
APPROVED BY: Esperanza Colo Warren, City Manage up All ea PREPARED BY: Lilliana Falomir, Public Works Manager - Administrative SUBJECT: Approval of the Bid Documents for the New River Improvement Project - Calexico Reach and Authorization for the Public Works Department to Send the Project Out to Bid ==- ========= ======================== =====
Recommendation:
Approval of Bid Documents for the New River Improvement Project - Calexico Reach and Authorization for the Public Works Department to Send the Project Out to Bid.
Background:
On July 28, 2022, the City Council of the City of Calexico rejected the single bid received for New River Improvement Project - Calexico Reach and authorized staff to make changes to the specifications and to rebid the project per Public Contract Code Section 20166.
Discussion & Analysis:
City contract engineer and staff have revised the Invitation to Bid and Specifications for the New River Improvement Project - Calexico Reach and the project is ready for public bidding. Under the new Invitation for Bids, the Project is broken down for construction into two main Phases:
• Phase I: construction of the Trash Screen and Diversion Structure as one component and construction of the Pump-back System.
• Phase II: construction of the 72-inch Bypass Pipe, its Energy Dissipater, and erosion and stormwater control of an area at the western end of the Pipe.
The available funding set aside by the existing City-DWR Funding AGENDA Agreement for construction of the Project (approximately $23.7M) should ITEM more than well cover construction of Phase I. The draft construction agreement includes clauses to protect the city against claims by the contractor and its subcontractors in case the City does not secure the additional funding to implement Phase II.
Please note that implementing Phase I has immediate and measurable significant water quality benefits that also translate into protection of public health because under Phase I trash in the River near the Border with Mexico would be removed by the Trash Screen.
Phase I would also address the requests from the Border Patrol to extend the fenced area for the Project to prevent people from accessing the Project area from the north of 2nd Street. This also provides for additional public safety.
The New River Improvement Project - Calexico Reach tentative schedule is as follows:
Description Date
Advertisement August 11, 2022
Mandatory Pre-Bid Meeting August 29, 2022 at 10:00a.m.
Bid Opening Date September 6, 2022 at 2:00p.m.
City Council Contract Approval September 21, 2022 at 6:30p.m.
It is staff recommendation that the City Council of the City of Calexico approve the Bid Documents and authorize staff to send this project out for public bidding.
Fiscal Impact:
Amount estimated to re-advertise the project:
Capital Improvement Program Budgeted Item for FY 2022-2023 State Grant - State of California Department of Water Resources $3,000.00 $3,000.00
Coordinated With:
City Manager's Office.
City Attorney's Office.
Public Works Department.
Attachments):
1. NRIP- Calexico Reach Invitation to Bid and Specifications.