AGENDA
ITEM
16 AGENDA STAFF REPORT
IBER
CALEXICO
DATE: September 14, 2022
TO: Mayor and City Council
PREPARED BY: Lilliana Falomir, Public Works Manager - Administrative SUBJECT: Asphalt Art Initiative Program:
1. Adopt a Resolution of the City Council of the City of Calexico Ratifying the Submittal of Asphalt Art Grant Application and Authorizing the City Manager to Execute Agreements and/or Any Documentation Pertaining to Bloomberg Philanthropies Asphalt Art Initiative Program.
2. Approval of $3,000.00 from Fund No. 223 - Art in Public Places for Local Match.
3. Approval of $6,502.00 from Fund No. 111 - General Fund and Fund No. 231 - Streets for City Staff In-Kind Services
== ====================
Recommendation:
It is recommended that the City Council of the City of Calexico approve the following:
1. Adopt a Resolution of the City Council of the City of Calexico Ratifying the Submittal of Asphalt Art Initiative Grant Application and Authorizing the City Manager to Execute Agreements and/or Any Documentation Pertaining to Bloomberg Philanthropies Asphalt Art Initiative Program.
2. Approval of $3,000.00 from Fund No. 223 - Art in Public Places for Local Match.
3. Approval of $6,502.00 from Fund No. 111 - General Fund and Fund No. 231 - Streets for City Staff In-Kind Services.
Background:
In 2019, the City of Calexico (Lead Applicant) and the Calexico Arts Council, Inc. (Co- Applicant/Fiscal Agent) submitted a grant application to Bloomberg Philanthropies for funding under their Asphalt Art Initiative Program. The Calexico Arts AGENDA Council, Inc. is the co-applicant/fiscal agent for this Asphalt Art grant ITEM because one of Bloomberg Philanthropies Asphalt Art grant requirements was that any city submitting a grant application partner with a non-profit organization. On September 10, 2020, the City of Calexico received a letter from Bloomberg Philanthropies awarding $25,000.00 to Calexico Arts Council, Inc. through their Asphalt Art Initiative Program. The scope of work for said grant is to paint an asphalt art on Rockwood Avenue between 1st Street and 2nd Street for our Rockwood Avenue Promenade Quick Build Project.
Discussion & Analysis:
The plans for the City of Calexico Rockwood Avenue Promenade Quick Build Project are 60% complete and approximately 8,600 square feet north of Rockwood Avenue between alley and 2d Street has been reserved for the asphalt art. While the plans of our Rockwood Avenue Promenade Quick Build Project get finalized, the Calexico Arts Council, Inc. would like to begin the Asphalt Art Call for Artists but first the City Council of the City of Calexico needs to ratify the submittal of Asphalt Art Initiative Grant Application in order to comply with Resolution No. 10-106A - Grant Management Policy and Procedure.
When the Asphalt Art Initiative grant application was submitted in 2019, it stated that the City of Calexico would provide a local match of $3,000. Unfortunately, City staff researched all agendas and minutes from 2019 to present and we were unable to locate the preapproved allocation for said grant; therefore City staff is recommending that the City use $3,000 from Fund No. 223 - Art in Public Places.
In addition to the $3,000.00 the City will be using from Fund No. 233 - Art in Public Places, the City will also be providing In-Kind Services in the amount of $6,502.00 to administer the Asphalt Art grant as we are the lead applicants. The In Kind services that City will be providing is as follows:
• CATEGORY A - ADMINISTRATION
• Task 1: Project Management
• CATEGORY B - CALL FOR ARTISTS
• Task 2: Press conferences
• Task 3: Submittal of Proposals
• Task 4: Selection Process
• Task 5: Award Ceremony and Showing
• CATEGORY C - ASPHALT ART INSTALLATION
• Task 6: Purchase of Material
• Task 7: Planning Painting Event Activities
• Task 8: Painting Day
• CATEGORY D - PROJECT COMPLETION
• Task 9: Submittal of Final Report to Bloomberg and City Council Please note that the above-mentioned services will be performed by City staff in the City Manager's Office, Human Resources Department, Finance Department, Recreation Department and Public Works Department.
For these reasons, City staff is recommending that the City Council adopt a resolution of the City Council of the City of Calexico ratifying the submittal of Asphalt Art Initiative grant application and authorize the City Manager to execute agreements and/or any documentation pertaining to Bloomberg Philanthropies Asphalt Art Initiative Program.
Fiscal Impact:
Revenue
Bloomberg Philanthropies Asphalt Art Grant $25,000
Fund No. 223-90-963-56003-000 Art in Public Places $3,000 In-Kind Services (Fund No. 111 - General Fund and $6,502 Fund No. 231 - Streets
Total $34,502
Estimated Expenditure
Artist $8,000
Art Installation - Materials & Supplies $14,400
Art Event - Materials & Supplies $600
Outdoor Community Event Liability Insurance $2.000
Calexico Arts Council Administrative Fee $3,000
City of Calexico Administrative Fee $6,502
Total $34,502
Coordinated With:
City Manager's Office.
Public Works Department.
Recreation Department.
Calexico Arts Council, Inc.
Attachment(s):
1. Resolution No. 2022-_ of the City Council of the City of Calexico Ratifying the submittal of Asphalt Art Initiative Grant Application and Authorizing the Cit /anaaer to Execute Agreements and/or Any Documentation Pertainina tr Bloomberg Philanthropies Asphalt Art Initiative Program.
2. 2019 Asphalt Art Initiative Grant Application.
3. Bloomberg Philanthropies Award Letter dated September 10, 2020.
RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALEXICO RATIFYING
THE SUBMITTAL OF ASPHALT ART INITIATIVE GRANT APPLICATION AND
AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENTS AND/OR ANY
DOCUMENTATION PERTAINING TO BLOOMBERG PHILANTHROPIES ASPHALT ART INITIATIVE PROGRAM.
WHEREAS, the City of Calexico, as the lead agency and the Calexico Arts Council, Inc., as the fiscal agent submitted a 2019 Asphalt Art Initiative grant application to Bloomberg Philanthropies to paint asphalt art on Rockwood Avenue between 1st Street and 2nd Street; and WHEREAS, On September 10, 2020, Bloomberg Philanthropies awarded the City of Calexico and the Calexico Arts Council, Inc. a grant in the amount of $25,000 with a local match of $3,000 to paint asphalt art on Rockwood Avenue between 1" Street and 2°d Street; and WHEREAS, the City of Calexico wishes to use $3,000 from Fund No. 223 - Arts in Public Places as the local match for said Asphalt Art Initiative grant; and WHEREAS, the City of Calexico wished to use $6,502 from Fund No. 111 - General Fund and Fund No. 231 - Streets as In-Kind Services for said Asphalt Art Initiative grant; and WHEREAS, the City of Calexico wishes to ratify the submittal of 2019 Asphalt Art Initiative grant application to Bloomberg Philanthropies; and WHEREAS, the City of Calexico wishes to delegate authorization to execute agreements and/or any documentation to the City Manager pertaining to Bloomberg Philanthropies Asphalt Art Initiative Program.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CALEXICO DOES HEREBY RESOLVE, DECLARE, AND DETERMINE AND ORDER AS FOLLOWS:
1. Authorization to use $3,000 from Fund No. 223 - Arts in Public Places as the local match for said Asphalt Art Initiative grant.
2. Authorization to use $6,502 from Fund No. 111 - General Fund and Fund No. 231 - Streets as In-Kind Services for said Asphalt Art Initiative grant.
3. Authorization to ratify the submittal of 2019 Asphalt Art Initiative grant application to Bloomberg Philanthropies.
4. The City Manager or his designee is authorized to execute grant application, agreements and/or any documentation pertaining to the California Water and Wastewater Arrearage Payment Program funded by the State of California Water Board.
PASSED, APPROVED AND ADOPTED this day of September 2022.
Javier Moreno, Mayor
ATTEST:
Gabriela T. Garcia, City Clerk
Approved as to Form:
Carlos Campos, City Attorney
State of California )
County of Imperial) ss.
City of Calexico )
1, Gabriela T. Garcia, City Clerk of the City of Calexico do hereby certify the above Resolution No. 2022- was approved at a regular City Council meeting held on the day of September 2022, by the following vote to-wit:
AYES:
NOES:
ABSTAIN:
Gabriela T. Garcia, City Clerk
Stoombers
Asphalt Art Initiative: 2019 Application Philanthro
Name of City:
Enter name of city below
City of Calexico
Lead Applicant Name:
Enter name of city department below
Development Services Department - Planning Division
Fiscal Agent Name:
Enter name of organization below:
Calexico Arts Center (Carmen Durazo Cultural Arts Center) Budget Narrative
Please provide a brief budget narrative in the box below summarizing key cost categories and how the budget aligns with project deliverables. Please limit your response to 250 words or less.
Enter Text Below
Funds will be used to pain 1/4 of the total site with art pieces. Estimated cost for the paint wil be $16,250 ($4.00/SF) using high quality paint/sealers ensuring that the project can endure heavy pedestrian traffic and summer heat. 12% of the funds ($3,000) will be used by the Carmen Durazo Cultual Arts Center to serve as the fiscal agent and host the public visioning meetings and selection of artists). The remaining %750 will be used to commission the selected Asphalt Art and will pay local artists.
In-Kind Support
Please provide a brief description of any in-kind support from the municipality (e.g. permitting, repaving, installing planters or traffic barriers, or long-term maintenance). You may also specify any in-kind support from outside sources, if applicable. Please limit your response to 100 words or less.
Enter Text Below
The City has secured $200,000 for the implementation of the Rockwood Promenade project from the Southern CA Association of Governments (SGAG). The Lead Applicant (City) is not asking for comensation to serve in this role, only for assistance with visioning+ public meetings and implementation of the project on the part of the Cultural Arts Center. Public Works and Planning Division will be compensated by the use of SGAG appropriated funds.
Indirect Rate (%)
Please indicate the indirect rate requested by your organization. Indirect expenses are those that are not directly related to the program, out still necessary for the overall operations. They are usually administrative or facility-related costs such as executive suite, insurance ent, utilities, telephone, etc. Please note that Bloomberg Philanthropies does not cover indirect costs that exceed 15% of direc expenses.
Enter Rate Below
12%
Please provide a summary of your indirect costs
Enter Text Below
12% of the funds, or $3,000 will be used by the Cultural Arts Center to serve as the fiscal agent and host public visioning meetings +selection of artists.
Bloomburg
Asphalt Art Initiative: 2019 Application Philanthropics Submission: City of Calexico: (Development Services Department - Pl:
Project Budget
Details (Please provide a brief description of anticipated Amount ($) % of | Examples:
Category costs in each category) (Please popuiate for Total each calegory)
Design: artist fees, paid labor for
Provided to the Cultural Arts Center for the I installation, site plan, traffic control plan, Design Public Design Process 3,000 11% jetc.
Labor, project management, volunteer
Labor Commissioning of the Art Pieces 5,750 21% | organizing, community outreach, data ; collection, installation, etc.
I Supplies: painting materials, bollards,
Supplies Street Paint and Sealers 16,250 58% i reflective tape, marketing and outreach i materials, data collection, etc.
i Other. Event fees, permit fees, any
Other 0%
; other costs not referenced above
Total Direct Costs 25,000 89%
Total Indirect Costs 3,000 11%
Total Project Costs 28,000
Project Support (applicant to populate as applicable)
Funders Amount (S) % of
Total
Bloomberg Philanthropies* 25,000 89%
City of Calexico 3,000 11%
0%
0%
0%
0%
0%
0%
0%
0%
0%
Total Project Support 28,000
Variance
* Amount to be requested from BP I application is selected as a winner. Awards are up to $25k Bloomberg
Philanthropies
September 10, 2020
The Honorable Bill Hodge
Mayor of the City of Calexico
608 Heber Avenue
Calexico, CA 92231
Dear Mayor Hodge:
Congratulations to the City of Calexico on being named a Bloomberg Philanthropies 2020 Asphalt Art Initiative Winner!
We are pleased to let you know that the contribution of $25,000 was sent today by wire transfer to Calexico Arts Council. These funds are intended to support the City of Calexico's work to create a new pedestrian plaza on the U.S./Mexico border that will prioritize pedestrian safety and enhance the economic vitality of downtown Calexico.
Please have your team continue to work with David Andersson and keep him apprised of the progress of your project. If you have any questions or require additional information, please contact David at [email protected] or (347) 931-6410.
Sincerely,
gBes
Emma Bloomberg Georgina Bloomberg
cc: Carmen Durazo
Christopher Velasco
25 East 78th Street, New York, NY 10075