AGENDA
ITEM
9 CITY COUNCIL
CALEXICO
AGENDA STAFF REPORT
DATE: October 19, 2022
TO: Mayor and City Council
Esperanza Colo Ware, ly Manager unplantam
APPROVED BY:
PREPARED BY: Esperanza Colo Warren, Gly Manager Cump CalMen SUBJECT: Approval of Request by Calexico Baja Runners for City Co- Sponsorship of the Veteran's Day Event on November 11,
2022
Recommendation:
Consideration of the Request by Calexico Baja Runners for City Co-Sponsorship of the Veteran's Day Event on November 11, 2022.
Background:
On October 14, 2022 the Calexico Baja Runner's submitted a request to the City of Calexico for Co-Sponsorship of the Veteran's Day Event on November 11, 2022. The request consists of the following:
1. Contribution of $350.00 to cover expenses to purchase beverages and breakfast provisions.
2. Loan of a city generator.
3. Use of city microphones and speakers.
4. 2 Port-a-Potties.
Discussion & Analysis:
The Veteran's Day Holiday is one of remembrance and for honoring military veterans of the United States Armed Forces. The City Council has a community promotions budget line item for requests as the one presented by Calexico Baja Runners. The AGENDA cost to the City to become a co-sponsor of the event is as follows:
ITEM
1. Contribution of $350.00 from community promotions account.
2. Loan of a city generator (in-kind contribution). 9
3. Use of city microphones and speakers (in-kind contribution).
4. 2 Port-a-Potties - $ 162.38 from community promotions account.
Fiscal Impact:
$ 513.38 total cost for $350.00 contribution and 2 Port-a-Potties from City Council Community Promotions Account No. 111-10-110-55020-000 Coordinated With:
Finance Department.
Attachments):
1. Letter from Calexico Baja Runners 10-14-2022.
GALEXICO
4 4
789 1011 12
Octobe 14. 2022
RUNA RUNNER 123456
3. 112 PN
CLERKS DATO
CALEXICO BAJA RUNNERS
716 Lincoln Street
Calexico, California, 92231
City of Calexico
For the past years, members of the Calexico Baja Runners, Veterans of Foreign Wars (VFW), Korean War Veterans, Vietnam War Veterans, and Desert Storm- Iran/Afghanistan War Veterans, have participated in honor guard ceremonies honoring veterans of our country that have passed away, specifically veterans that have made Calexico their home. Calexico Baja Runners in conjunction with the mentioned veteran organizations and groups, honor our fallen comrades each Memorial and Veterans Day at the Calexico Cemetery in Calexico, CA by placing an American flag on each veterans' tomb, and holding a remembrance ceremony.
On 11/11/2022, Veterans Day, Calexico Veterans in conjunction with the Calexico Baja Runners Club will be cooking breakfast for those that attend and assist in posting the flags on the veteran's grave sites. On an average, we host approximately 25 to 40 participants. This is in preparation for our ceremony at 10am.
Calexico Baja Runners respectfully requests from the City of Calexico to assist/support us respectfully requesting a contribution to cover our expenses of approximately $350.00 dollars to purchase beverages and breakfast provisions, loan of the Calexico Fire Department generator to allow us use of microphone and speakers) and providing 2 port- a-potties for use from 6am to 12 Noon, all to successfully co-host this honorable event.
We also, cordially invite each and every one of you to join us.
I would personally like to thank you in advance for consideration given to our request and support of Calexico Baja Runners and Calexico Veterans.
Semper Fi
Sincerely,
U.S.M.C. Vietnam Veteran
Calexico Baja Runners
(760) 554-3864