AGENDA
ITEM
8 AGENDA STAFF REPORT
HEIR
CALEXICO
DATE: February 1, 2023
TO: Mayor and City Council
APPROVED BY:
PREPARED BY: Esperanza Colio Warren, City Manager
SUBJECT: Discussion/Action Adoption of Community Development Block Grant (CDBG)-CV1 Public Services - Subsistence
Payments Program Guidelines.
=====
Recommendation:
Discussion/Action Adoption of CDBG-CV1 Public Services - Subsistence Payments Program Guidelines.
Background:
On August 26, 2020, the City Council approved resolution 2020-47 to submit an application to the California Department of Housing and Community Development (HCD) in the amount of $170,998 to secure an allocation to provide subsistence payments assistance to eligible low-income residents impacted by COVID-19.
On February 3, 2021, the City Council approved a revised resolution to correct some issues in the previous resolution. Due to the unresolved monitoring issues from 2014, HCD did not allow the city to continue with the grant implementation. The grant expired on May 13, 2022.
In December 2022, the city submitted to HCD an update regarding the steps taken to resolve the pending monitoring issues. After reviewing the information provided to resolve the pending monitoring issues, HCD is coordinating with the city the reissuing of the expired grant.
AGENDA
ITEM
8 Discussion & Analysis:
In order to resubmit the application to recover the expired grant, the city must adopt guidelines to operate the CDBG Public Services - Subsistence Payments Program. This program will assist low-income eligible residents of the city of Calexico with utilities assistance for up to three months. Utilities include electricity, gas, water, sewer, and trash (the last three activities are covered in one bill). Additionally, the program will assist individuals, located within the city limits, at risk of becoming homeless. Assistance includes, hotel vouchers, transportation services, meals, and clothing.
It is recommended that the City Council of the City of Calexico approve the attached CDBG - CV1 Subsistence Payments Program Guidelines.
Coordinated With:
City Manager's Office.
Attachment(s):
City of Calexico CDBG - CV1 Subsistence Payments Program Guidelines Award Dashboard
Award Detail
View Budget View Goals View Files Submit Financial Report Submit Activity Report Award Closeout
Subrecipient: City of Calexico
Program: CDBG-CV1 2020
Project: City of Calexico - Subsistence Payments Program Award ID: 20-CDBG-CV1-00072
Award Status: Awarded
Approval Date:05/13/2021
EIN: 95-6000684
Approved amount: $170,988.00
Total Federal Award: $170,988.00
Total Match: $0.00
Performance period:05/15/2021 - 05/13/2022
Pending Tasks
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Task Type Date Due Date Actions
Created
Closeout Approval 05/13/2021 08/04/2022
Mandatory Financial Reporting Training for CDBG-CV 10/05/2021 11/01/2021 Grantees
Please Review Grantee Expense Report and Eligibility 10/08/2021 10/11/2021 = Checklist Prior to Mandatory Financial Report Training
Expense Report Form Link Corrected - Please review this 10/09/2021 10/11/2021 = version
Please Complete Training and TA Survey 10/15/2021 10/29/2021 = Activity Report Request 02/21/2022 10/15/2021 =
Task Type Date Due Date Actions
Created lE
Activity Report Request 02/21/2022 01/15/2022 =
Financial Report Request 02/21/2022 01/15/2022 =
Financial Report Request 02/21/2022 04/15/2022 =
Activity Report Request 02/21/2022 04/15/2022
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08/24/2021 Approved View Amendment
01/27/2023 Changes Requested Edit Amendment
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Copyright © 2023 eCivis, Inc. All rights reserved. Portal City of Calexico
Subsistence Payments
Program
COVID-19
Guidelines
Funded by
California Department of Housing and Community Development Community Development Block Grant
January 30, 2023
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CITY OF CALEXICO
CDBG - CV-1 SUBSISTENCE PAYMENTS PROGRAM GUIDELINES
PURPOSE:
The purpose of the CDBG-CV Public Services Program (Subsistence Payments) is to provide short-term emergency assistance to individuals who lost their jobs, work hours were reduced, and continue being impacted by the Coronavirus Pandemic. This program also includes services to individuals located within the city limits of Calexico at risk of becoming homeless.
The activities listed in these guidelines must meet at least one of the three national objectives of the CDBG program. The three national objectives are:
1. Benefit to low-income and moderate-income (LMI) persons;
2. Aid in the prevention or elimination of slums or blight; and
3. Meet a need having a particular urgency (referred to as urgent need).
These activities are described more completely in the Code of Federal Regulations at 24 CFR 570.201: Public Services.
This program is funded by the Department of Housing and Community Development through its Community Development Block Grant - Corona Virus Program (CDBG - CV).
ELIGIBILITY:
To be eligible for this program, participants must be low-income residents of the City of Calexico or individuals located within the city limits of Calexico at risk of becoming homeless. Eligible applicants may qualify for utility payment assistance by providing adequate documentation of termination of employment or reduced working hours due to the Coronavirus Pandemic (COVID- 19). Additionally, individuals at risk of becoming homeless are eligible for hotel vouchers, transportation services, meals, and clothing.
DEFINITIONS:
Household
A household is defined as all persons (related or unrelated) who occupy a housing unit.
INCOME RESTRICTIONS:
To receive assistance under this program, participants must have an annual household income that does not exceed the income limits established for Imperial County as noted below. The following are the State CDBG's income limits for the program:
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City of Calexico 1/30/23
CITY OF CALEXICO
CDBG - CV-1 SUBSISTENCE PAYMENTS PROGRAM GUIDELINES
Effective 05/13/22
Number of Persons in 3 4 5 6 8
Household:
Project [Extremely Low 16350 18700 23030 27750 32470 37190 41910 46630 Eligible Very Low Income 27300 31200 35100 38950 42100 45200 48300 51450 Income Low Income 43650 49850 56100 62300 67300 72300 77300 82250 HCD Official State Income Limits
Annual Income shall be determined by projecting the income of the household over a twelve- month period, in accordance with the 24 CFR Part 5 (Section 8), which reads: "The Part 5 definition of annual income is the gross amount of income of all adult household members anticipated to be received during the coming 12-month period." However, all applicants to the Subsistence Payments Program will be required to complete a "Public Service Self-Certification of Income" form.
DOCUMENTATION REQUIRED
All adult household members will need to complete the "Public Service Program SELF- CERTIFICATION of Income" form and provide the following documentation:
• Acceptable Identification (ID)
• Past due bill and or notice of termination of services from the utility company. • Proof of lost job or reduced work hours due to California's Governor's Stay at Home Order in light of the Coronavirus Pandemic.
TYPES OF ASSISTANCE
• Utility Assistance
• Transportation
• Hotel Voucher
• Meals
• Clothing
UTILITY ASSISTANCE:
Utilities assistance will be provided to low-income individuals and households who have delinquent accounts (past due bills, service interruptions notices), due to COVID-19, in order to avoid disconnection of services. Utility bill must be dated post the national emergency declaration date of March 13, 2020 by the United States government.
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City of Calexico 1/30/23
CITY OF CALEXICO
CDBG - CV-1 SUBSISTENCE PAYMENTS PROGRAM GUIDELINES
Utility assistance will be provided in the form of short-term payments to the corresponding utility entity. Participant must provide original/copy, or electronic copy of bill from the utility company.
No cash or checks are to be given directly to participants.
Limited assistance will be provided for up to 90 days/3 months to eligible participants who meet the program eligibility criteria, and the HUD income limits for the program.
In order to receive assistance, the utility bill in question must be under the applicant's name and address on bill be client's primary place of residence.
Utility Assistance Types and Limits
The program will pay the following types of utilities, for up to three months, with limited financial assistance amounts.
• Electricity - up to three months of service, limit of $700.00 for the three months. • Water, Sewer & Trash - up to three months of service with a financial limit of $300.00 for the 3 months.
• Natural Gas - up to three months of service with a financial limit of $100.00 for the 3 months.
Maximum amount of assistance per client/family $1,100.00 for the three months.
Cable, cell phone, internet services utilities are not eligible for this program.
HOTEL VOUCHERS:
Hotel vouchers will be available for individuals at risk of becoming homeless. All participants must be low-income residents of the city of Calexico or homeless within the city limits of Calexico. This assistance will be available for up to 90 days/3 months of service, with a limit of $1,100 for the three months. The city will have a list of eligible hotels located in the city of Calexico on file. If local hotels are not available in the city of Calexico, the city may opt to temporarily relocate families in other hotels located in Imperial County.
TRANSPORTATION SERVICES:
Transportation services will be available for eligible individuals in need of this service to reach a family member to end homelessness.
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City of Calexico 1/30/23
CITY OF CALEXICO
CDBG - CV-1 SUBSISTENCE PAYMENTS PROGRAM GUIDELINES
MEALS SERVICES:
The city will provide meals to individuals at risk of becoming homeless through a non-profit organization. However, in case of emergency (earthquake, fire, flood, and similar incidents), the city may opt to purchase meals at local food vendors.
CLOTHING SERVICES:
Clothing will be available to individuals at risk of becoming homeless through a non-profit organization. However, in case of emergency (earthquake, fire, flood, and similar incidents), the city may opt to purchase clothes at local vendors.
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City of Calexico 1/30/23