AGENDA
ITEM
7 Calexico Recreation Department ATHLETIC FIELD REQUEST - SPORTS GROUPS Athletic Field Requests - Staff
and use of City of Calexico's limited fields and parks. The Recreation Department and the Public Works Department-Parks Division assist in the fair allocation • Calexico Recreation Department - Recreation Manager
- Sports Coordinator • Public Works Department/Parks Division - Public Works Manager - Admin.
Staff meets with Sports Groups twice a year to distribute fields. Meeting early January: Term of Use; January - August Meeting mid August:
City fields are used all year long. Term of Use; September - December Athletic Field Requests - Spaces
• American Legion Field • Crummett Park Green Area
• Nosotros Ball Field • Carmen Estrada Field *
• Alex Rivera Field • Daniel Gutierrez *
• Rodriguez Ball Field • Las Casitas *
• Adrian Cordova
• Joel Reisin *
• Kennedy Gardens
• Meadow & Holdridge *
• Nosotros Multi-purpose
• Meadow & Rosas *
• Rodriguez Basketball Court/Tennis
Courts • Rancho Frontera & Meadows *
* Retention Basins
Athletic Field Requests - Process
1. Application Packets Sent Out Athletic Field Request Permit Form (attached) Request to Use City Park Form (attached)
Memorandum of Understanding (attached)
Coaches Staff Registration (attached)
$2M Liability Insurance
2. Meeting with Groups Internal: Staff checks if any parks/fields will be closed Internal: Staff reviews packets and work on plan
Negotiations (if necessary)
Distribute fields, assess fees (if any), approve permits
3. Provide Written Approvals to Groups Leagues to provide game schedule with locations Groups commit to maintain, drag, mark and prep field
Due note: Leagues have priority over individual groups
CALERICE
2520 CITY OF CALEXICO
Athletic Field Permit Request
League/Person Name: —
Primary Contact: (League President)
Title:
Address
State:
Home Manc: Work. Phone
Cell Phone 1
PLEASE COMPLETE THE COACHING STAFF REGISTRATION FORM (Attached) Anticipatel i of Teams: Numier of Players:
Age Croups: Attachments
Cost pil cam: S 1 Costp Player: 5
Beanested Usace: - Athletic Field Permit Request
Winier Spring
Fint Darc of Play: Last Duic of
Days of the Week [Wol SAP Thin som
Start Time: End Time:
pecial Tunex
Fine Date of Playoffs: Last Date of Playoffe
Days of the Wed Mun 1
Start Time: | End Time
Rennested Parks.
Adrian Corlesa Memeral Pack. Adrian Cordova Multipurpose Field Rodriguez Baseball Field Rodriguez Park,
Alex Rivera Little League Field Rodriguez Tennis Courts American Legion Sothall Fidd Rodrigurz Baseball Field
Crummett Parkl Rodricuez Basketball Court
Heber Park Cortez Basketball Court
Kennedy Cardeas Park Nosotros Softball Field
Kennedy Gardens Baseball Area Nosotros Basketball Courts Kennedy Gardens Baskethall Court Nosotros Multipurpose Field Requested Green Areas:
loel Reisin Field (lights) La Haciend a Retention Basin it Cosmer Can FiliNatall Rancho Frontera & Meadows Retention Basin Las Casitas Field (lights) Meadows & Rosas Retention Basin.
Carmen Estrada Field (lights) Meadows & Holdridge Retention Basin Signature:, Date:
CITY OF
CALEXICO
CALEXICO 2NY2
PARKS & RECREATION RECREATION
DEPARTMENT DEPARTMENT
Recreation Departmen. 707 Dool Ave. Calexico. CA 92231
Phone (760) 768-2176 Fax (760) 768-2194
MEMORANDUM OF UNDERSTANDING
The following information is to be provided to the Parks & Recreation Department:
* The league is to provide proof of $2,000,000.00 liability insurance, showing the City of Calexico as additionally insured. Attachments
* The league is to submit a signed facility request form for each site. * The league is to provide a list of teams and the facility where they will hold practice and the contact information for each team leader. - Memorandum of Understanding * The league is to provide an updated contact list of the league/sports board members. * The league is to provide a game schedule with locations. * The league is to provide an Athletic Field Permit Request Form. * The league will notify all of their coaches that they will be required to be live scanned through the Parks & Recreation Department. (Free Live Scans available at the Calexico Police Department). • All game fields may be used for practices, but once a league starts, the game fields are for sates aque commits to maintain the playing field, dugout, bleachers, snack bar and all other surrounding areas.
* The league is to drag, mark and prep the field.
* The league is responsible to secure and lock all doors and gates after each game. * The league is responsible for turning on and off the lights at the facility after each game.
For the employees vehime, Should one be called o hum officia fee to cover the city will incur • Submit Form to the Finks a Recreation Depadent l 707 Dol Aveners. * There is a S500 deposit for the use of an electronic controller for a scoreboard. have read the following MOU and I am
fully aware of the guidelines and conditions that are to be followed and will provide all of the information as requested by the Parks & Recreation Department.
Signature: Date:
CITY OF CALEXICO
PARKS & RECREATION DEPARTMENT
707 DOOL AVE.
CALEXICO, CA 92231
TEL (760) 768-2176 FAX (760) 768-2194
REQUEST TO USE CITY PARKS
Reservations for park usage must be submitted at Ieast seven (7) days in advance.
Hercby request City of Calexico
(Nume of organization or person making request)
Permission to use.
Name of park
Requested park aren
For
Description of activity Attachments
TERMS AND CONDITIONS - Request to Use City Parks
I (we) shall be jointly severally responsible for any damages sustained to property and equipment during the use of park rental. I (we) will be responsible for clean up afler use of park. I understand that no vehicles are to be parked in park area. CONSUMPTION OF ALCOHOLIC BEVERAGES IN PARKS IS PROHIBITED. PARTIES AT COMMUNITY CENTER PARK must park vehicles outside parking lot areas and use restrooms on north side of building. Only one jump house allowed per event. A restroom key deposit of $75.00 (check or money order only) must be submitted prior to issuing key. A $25.00 cleaning deposit is required. It will be reimbursed upon verification of leaving the park clean. Saturday and Sunday rentals must pick up key on Thursday, before 3:00 p.m. All keys must be returned to our office the next working day after your event, key deposit will then be returned. City agrees to have park areas clean for use by 11:00 a.m. All City park rentals reguire a S50.00 non-refundable fee (4 hour usc.) Ball park lishts requests require an additional S50,00 non-refunsable fee (4 hours usc.) This form is only a reservation form and loss not endorse any nark event or activities, Some cents and activities may resuire linhility insurance. succial nermits and or special permission hy the City. It is the renter's responsibility to acquire and pay all necessary documents and permits if required. The City of Calexico reserves the right to deny use, suspend and or change rules of City Parks/Basins if it seems reasonable to reduce risk and damages to renters, community and or City Property.
Print name address
•..............
FOR OFFICE USE ONLY: approved by: denied by: Refer to:
payment: Check (Check #) Money Order (Money Order 1). Waiver City Receipt! Notify: Police Department_ Parks Department_ Other Comments/ Special Requests:
CITY OF CALEXICO
COACHING STAFF REGISTRATION
Leagae/Person Name:, Sport:
Primary Contact: (League Presidents
Zip
Hone Phonc: Work Non:
Cell Phone: 1
LIST OF COACHES (Must be Live Scanned through the Recreation Department before interacting with athletes)
NAME ADDRESS PHONE
Attachments
- Coaching Staff Registration
(Arach additionel sheers if needed)
Signature: Date:
Current Sports Groups
Name League Soccer Baseball Softball Football No. Teams No. Players CPAA Pending Pending
Liga Menor del Valle Pending Pending
Vincent Memorial 36
Calexico Little League Pending Pending
ZT Baseball 33
PFA 50
Vincent Memorial 20
Diamond Divas 13
E1 Prospects 14
IV Xtreme 15
IV Impact 14
Outkast 15
Vincent Memorial 20
Bad Rabbits (Flag Football) 14
Vincent Memorial 40
Kennedy Gardens
Meadow & Rosas
Meadow & Holdridge
Joel Reisin
Rancho Frontera & Meadows
Daniel Gutierrez Field
Carmen Estrada Field
Nosotros Multi-purpose
Las Casitas
Adrian Cordova
Rodriguez Ball Field
Alex Riera Field
Nosotros Ball Field
American Legion Field
Rabbits Memorial Menor League
PFA IV Impact IV Xtreme CPAA Location
Bad Vincent Liga Little
Jan 9 - Aug 5
Calexico Recreation & Public Works Departments
Thank You.