AGENDA
ITEM
14 AGENDA STAFF REPORT
188E
CALEXICO
DATE: March 1, 2023
TO: Mayor and City Council
APPROVED BY: Esperanza Colo waren, Cly Manager Car dish e PREPARED BY: Lizeth Legaspi, Library Manager l
SUBJECT: Receive and File Library Board of Trustees Minutes for Meeting on November 7, 2022
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Recommendation:
Accept minutes for Library Board of Trustees meeting held on November 7, 2022.
Background:
Library Manager shall prepare minutes of the Library Board of Trustees meetings and present to the library board for approval. Once approved, a copy of the signed minutes is submitted for Council ratification.
Discussion & Analysis:
Attached minutes of the Library Board of Trustees for meeting of November 7, 2022 have been approved by the Library Board and signed by Vice-Chair Alarcon for ratification by Council.
Fiscal Impact:
None
Coordinated With:
None
Attachment:
AGENDA
1. Minutes for Library Board of Trustees meeting of November 7, 2022 ITEN 14 LIBRARY BOARD OF TRUSTEES
Minutes
CALEXICO
MEETING OF: LIBRARY BOARD OF TRUSTEEES MEETING
DATE OF MEETING: Monday, November 7, 2022
PLACE OF MEETING: Robert F. Morales Multipurpose Room at Camarena Library 850 Encinas Ave. Calexico, CA 92231
5:00 p.m.
CALL TO ORDER: The meeting was called to order by Vice-Chair Alarcon at 5:07 p.m.
ROLL CALL:
Trustees Attendance
Rosario Duron, Chair Absent
Maria Alarcon, Vice-Chair Present
Guadalupe Espino, Trustee Present
Angelica Angulo, Trustee Present
Consuelo Camacho, Trustee Present
STAFF PRESENT:
• Lizeth Legaspi, Library Manager
PLEDGE OF ALLEGIANCE:
• The pledge of allegiance was led by Trustee Espino.
APPROVAL OF THE AGENDA:
• On motion by Trustee Espino, seconded by Trustee Angulo, the agenda was approved with the addition of an item, Friends of the Library report.
PUBLIC COMMENTS:
• Ms. Chew thanked the library for all the opportunities and services offered to the community and for being very active.
LIBRARY BOARD OF TRUSTEES
Minutes
CALEXICO
LIBRARY MANAGER'S REPORT:
• Held Noche Mexicana event with 124 children and over 90 parents in attendance.
• Pre-BID meeting will be held on November 8th for the restroom reconstruction project.
• Received $1,000 donation from Sun Community FCU to replenish book inventory for family nights.
• Raspado with a Cop drew over 200 people in attendance.
Partnership with ICOE's Early Care & Education Programs. Have offered My first years and Storytimes.
• Offered 5-week Parent/Child Workshops for families with children ages 1-3. • During TeenTober, issued 47 library cards to Enrique Camarena Junior High students.
• Held book presentation by local author Cecilia Avilez-Duarte. • 75 students from Robert Morales Adult Basic Education School visited the library for an orientation on programs and services available to the community. • 199 children and over 150 adults attended the Halloween Family Night program.
Starbucks provided coffee, passion tea, cake pops and plastic cups. • Received 3 Kindergarten classes from Jefferson Elementary. 34 out of 59 children got a library card.
• Thanks to California State Library, our library offers BrainFuse Help Now, a homework tutoring service.
• Library has no custodian again and is in need of more staff. • Upcoming events mentioned - Veterans give away goodie bag, SDSU book discussion "El epico fracas de Arturo Zamora" ', December program and Pajama Party in January.
LIBRARY BOARD OF TRUSTEES COMMENTS:
• Trustee Angulo inquired how are we managing inclusion and what measures are we taking about offering all gender public restrooms. She also offered her assistance if we decide to set up a Dia de los Muertos Altar in the future. She congratulated the library for offering activities to families with children ages 1-3. • Trustee Alarcon asked how many public restrooms were available and if anyone was allowed to use them. She liked that there are so many programs offered to the community.
LIBRARY BOARD OF TRUSTEES
Minutes
Trustee Espino reported that a student joined the Police Explorer program after attending Raspado with a Cop. These activities help the community come together.
Trustee Espino also volunteered to help in setting up an altar for Dia de los Muertos next year.
• Trustee Camacho commended the library for being active and offering so many activities to people of all ages and to all community members. Connections provided by the library benefits the community greatly.
CONSENT ITEMS:
On motion by Trustee Espino and seconded by Trustee Angulo, the minutes from special meeting held on July 19, 2022 were approved as delivered.
BUSINESS ITEMS:
Welcome of New Library Trustee Consuelo Camacho - received a warm welcome from the Library Board and Library Staff. She will work on being the bridge between the west side to town and the library.
Revision of Library Board of Trustees Bylaws
• On motion by Vice-Chair Alarcon and seconded by Trustee Camacho the revision to the compensation clause was approved.
2022 Family Summer Reading Program Report
• Report was provided in regards to number of programs offered and attendance to those programs; people registered and books read among other details.
Zip Books Grant Award Letter FY 2022-23
• This fiscal year award amounts to $7,128
Friends of the Library Report
• Ms. Chew provided a report of the expenses the Friends of the Library have paid in support of library programming. She encouraged board members to become a Friend of the Library by paying a yearly membership. She also pointed out how many families from around the valley attend the library's programs.
INFORMATION:
• Attendance report
Monthly statistics report
LIBRARY BOARD OF TRUSTEES
Minutes
CALEXICO
• November calendar of activities
ADJOURNMENT:
• On motion by Vice-Chair Alarcon, the meeting adjourned at 6:37 p.m.
Minutes typed by Lizeth Legaspi
Next Meeting:
Monday, February 6, 2023, 6:00 p.m.
Maria Alarcon, Vice-Chair
ATTEST:
inetnas Lizeth Legasp, Library Manager t